Xerox 4400 User Manual 2

Trays and

Paper

™

Phaser Laser Printer

4400

Guide

Copyright © 2002, Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation.

Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or judicial law or hereinafter granted, including without limitation, material generated from the software programs which are displayed on the screen such as styles, templates, icons, screen displays, looks, etc.

XEROX

, The Document Company®, the stylized X, CentreWare®, DocuPrint®, and Workset® are registered trademarks of

Xerox Corporation. infoSMART™, Phaser™, PhaserPort™, PhaserSMART™, and PhaserTools™ are trademarks of Xerox Corporation.

Adobe

, Acrobat®, Acrobat® Reader®, Illustrator®, PageMaker®, Photoshop®, and PostScript®, ATM®, Adobe Garamond®,

Birch

, Carta®, Mythos®, Quake®, and Tekton® are registered trademarks and Adobe Jenson™, Adobe Brilliant Screens™ technology, and IntelliSelect™ are trademarks of Adobe Systems Incorporated or its subsidiaries which may be registered in certain jurisdictions.

Apple

, LaserWriter®, LocalTalk®, Macintosh®, Mac® OS, AppleTalk®, TrueType2®, Apple Chancery®, Chicago®, Geneva®,

Monaco

, and New York® are registered trademarks, and QuickDraw™ is a trademark of Apple Computer Incorporated.

Marigold™ and Oxford™ are trademarks of AlphaOmega Typography.

Avery™ is a trademark of Avery Dennison Corporation.

PCL

and HP-GL® are registered trademarks of Hewlett-Packard Corporation.

Hoefler Text was designed by the Hoefler Type Foundry.

ITC Avant Guard Gothic ITC Zapf Dingbats

, ITC Bookman®, ITC Lubalin Graph®, ITC Mona Lisa®, ITC Symbol®, ITC Zapf Chancery®, and

are registered trademarks of International Typeface Corporation.

Bernhard Modern™, Clarendon™, Coronet™, Helvetica™, New Century Schoolbook™, Optima™, Palatino™, Stempel Garamond™, Times™, and Univers™ are trademarks of Linotype-Hell AG and/or its subsidiaries.

MS-DOS

Wingdings™ in TrueType

and Windows® are registered trademarks of Microsoft Corporation.

format is a product of Microsoft Corporation. WingDings is a trademark of Microsoft Corporation

and TrueType is a registered trademark of Apple Computer, Inc.

Albertus™, Arial™, Gill Sans™, Joanna™, and Times New Roman™ are trademarks of Monotype Corporation.

Antique Olive

is a registered trademark of M. Olive.

Eurostile™ is a trademark of Nebiolo.

Novell

and NetWare® are registered trademarks of Novell, Incorporated.

Sun

and Sun Microsystems® are registered trademarks of Sun Microsystems, Incorporated.

SPARC

is a registered trademark of SPARC International, Incorporated. SPARCstation™ is a trademark of SPARC

International, Incorporated, licensed exclusively to Sun Microsystems, Incorporated.

UNIX

is a registered trademark in the US and other countries, licensed exclusively through X/Open Company Limited.

As an

ENERGY STAR

partner, Xerox Corporation has determined that this product meets the ENERGY STAR guidelines for energy

efficiency. The ENERGY STAR name and logo are registered U.S. marks.

This product uses code for SHA-1 written by John Halleck, which is being used by his permission.

This product includes an implementation of LZW licensed under U.S. Patent 4,558,302.

Other marks are trademarks or registered trademarks of the companies with which they are associated.

Supported Papers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Trays. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Loading paper in Tray 1, 2, or 3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Loading paper in the Multi-Purpose Tray. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Loading envelopes in the envelope feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Loading custom size paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Loading custom size paper in Trays 1, 2, or 3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Loading custom size paper in the Multi-Purpose Tray. . . . . . . . . . . . . . . . . . . . . . . 15

Specialty Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Automatic 2-sided printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Guidelines for automatic 2-sided printing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Binding preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Printing 2-sided pages automatically using Trays 1, 2, or 3 . . . . . . . . . . . . . . . . . . 17

Printing 2-sided pages automatically using the Multi-Purpose Tray . . . . . . . . . . . 17

Manual 2-sided printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Guidelines for manual 2-sided printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Manual 2-sided printing using Trays 1, 2, or 3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Manual 2-sided printing using the Multi-Purpose Tray . . . . . . . . . . . . . . . . . . . . . . 22

Transparencies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Guidelines for printing on transparencies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Printing transparencies from Tray 1, 2, or 3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Printing transparencies from the Multi-Purpose Tray . . . . . . . . . . . . . . . . . . . . . . . 26

Envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Guidelines for envelope printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Printing envelopes from the envelope feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Printing envelopes from the Tray 1, 2, or 3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Printing envelopes from the Multi-Purpose Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Guidelines for printing labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Printing labels from Tray 1, 2, or 3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Printing labels from the Multi-Purpose Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Output Trays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Offsetting output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Index. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Phaser™ 4400 Laser Printer

Supported Papers

A large amount of information is stored in your printer as printable pages. The following pages show the Paper Tips printable page, which provides information on the supported papers.

P4400-77

All the printable pages have this format, with bars at the top and at the bottom of the page. Print these pages at the printer’s front panel.

Accessing the Paper Tips page

Access the Paper Tips page from the Printable Pages Menu:

1. At the front panel, scroll to the

Up Arrow key and press the OK key.

2. Scroll to

OK key.

Print Paper Tips Page using the Down Arrow or Up Arrow key and press the

Printable Pages Menu using the Down Arrow or

Menu Map

For a complete list of printable pages, print the Menu Map:

1. Select

2. Select

Menus on the front panel and press the OK key.

Print Menu Map and press the OK key.

PHASERTM 4400 LASER PRINTER

Paper Tips

Refer to the following tables to ensure the best print-quality and to avoid paper jams. For best results, use Xerox-branded paper as it is  guaranteed to produce excellent results on your Xerox Phaser vary depending on vendor and type of paper used.

Note: If you change the type of paper or transparencies, you must specify the type on the front panel of the printer. For the Multi-Purpose Tray  or envelope feeder only: if you change the size of paper, also specify the size on the front panel.

Supported paper and paper sizes

Paper Type

A4 (210 x 297 mm)

A5 (148 x 210 mm)

A6 (105 x 148 mm)

ISO B5 (176 x 250 mm)

550-Sheet Tray

4400 Laser Printer. Print-quality and paper handling performance may 

(1) (1)

(1)

custom

(1)

custom

Input Output

Multi-Purpose 

Tray

(1)

Envelope 

Feeder

---

(1)

---

Standard

Tray

500-Sheet

Stacker

B5 JIS (182 x 257 mm)

Index Card (3 x 5 in.)

Statement (5.5 x 8.5 in.)

Executive (7.25 x 10.5 in.)

Letter (8.5 x 11 in.)

US Folio (8.5 x 13 in.)

Legal (8.5 x 14 in.)

Envelopes

#10 Commercial (4.12 x 9.5 in.)

Monarch (3.87 x 7.5 in.)

DL (110 x 220 mm)

C5 (162 x 229 mm)

B5 (176 x 250 mm)

Transparencies

A4 (210 x 297 mm)

Letter (8.5 x 11 in.)

---

custom

---

(1)

---

(1)

custom

---

(1)

Labels

A4 (210 x 297 mm)

Letter (8.5 x 11 in.)

Capacity

= Short-edge feed (1) Simplex (one-sided) printing only. (2) Maximum capacity at 75 g/m (20 lb.) paper stock. Capacity is reduced for heavier/thicker stock.

(2)

(1)

550 100 75 500 500

(1)

---

Page 1 of 3

Custom paper sizes

Input Output

Simplex

Width

Length

Duplex

Width

Length

550-Sheet Tray

(one-sided)

98 - 216 mm 76 - 216 mm 98 - 178 mm 76 - 216 mm 98 - 216 mm

3.87 - 8.5 in. 3.0 - 8.5 in. 3.87 - 7.0 in. 3.0 - 8.5 in. 3.87 - 8.5 in.

148 - 356 mm 127 - 356 mm

5.83 - 14.0 in. 5.0 - 14.0 in. 5.83 - 10.0 in. 5.0 - 14.0 in. 5.83 - 14.0 in.

(two-sided)

182 - 216 mm

7.16 - 8.5 in.

257 - 356 mm

10.12 - 14.0 in.

Multi-Purpose Tray

182 - 216 mm

7.16 - 8.5 in.

257 - 356 mm

10.12 - 14.0 in.

Envelope Feeder Standard Tray 500-Sheet Stacker

148 - 254 mm

---

Paper weights

The Phaser 4400 Laser Printer supports paper weights as follows:

• 16 - 130 lbs. (60 - 216 g/m ) simplex/one-sided

• 16 - 28 lbs. (60 - 105 g/m ) duplex/two-sided

Plain Paper: (60 - 120 g/m ) (16 - 32 lb.) Card Stock: (120 - 216 g/m ) (32 - 130 lb.)

127 - 356 mm 148 - 356 mm

Same as Input

Paper tips

• If excessive jams occur, flip the paper in the tray or install fresh paper from a newly opened ream.

• Transparencies should be fanned prior to loading.

• Other size envelopes may be printed as custom paper sizes.

• Use only paper envelopes. Do not use envelopes with windows or metal clasps.

• Label media should be fanned prior to loading.

• Do not print to label stock once a label has been removed.

Page 2 of 3

Ordering supplies

See www.xerox.com/officeprinting/4400supplies for information on ordering supplies.

Xerox Branded Paper

 Item    Paper Size   Part Number

Plain Paper

Xerox Premier 80    A4 (210 x 297 mm)  3R91720

Xerox Premier 80    A5 (148 x 210 mm)  3R91832

Xerox 4024 DP statement   Statement (5.5 x 8.5 in.)  3R2072

Xerox 4024 DP    Letter (8.5 x 11 in.)  3R721

Xerox 4024 DP folio    Folio (8.5 x 13 in.)   3R725

Xerox 4024 DP legal    Legal (8.5 x 14 in.)  3R727

Transparencies

Xerox 3M Type L transparencies   A4 (210 x 297 mm)  3R91334

Xerox Clear transparencies   Letter (8.5 x 11 in.)  3R4446

Labels

Xerox A4 24-up label    A4 (210 x 297 mm)  3R96178

Xerox Multi-purpose 30-up label   Letter (8.5 x 11 in.)  3R12051

Replaceable Items

 Item    Part Number

Standard-Capacity Print Cartridge   113R00627

High-Capacity Print Cartridge   113R00628

Maintenance Kit

Contains: a Fuser Cartridge, 

       

1 Transfer Roll, and 9 Feed Rollers.

108R00497 for 110 V (60 Hz)  108R00498 for 220 V (50 Hz)

Page 3 of 3

Phaser™ 4400 Laser Printer

Trays

This section covers:

■ Loading paper in Tray 1, 2, or 3 — see page 3.

■ Loading paper in the Multi-Purpose Tray — see page 7.

■ Loading envelopes in the envelope feeder — see page 10.

■ Loading custom size paper — see page 13.

For a list of the acceptable papers, transparencies, envelopes, and labels that can be used in each tray, refer to the Supported Papers section of the Trays and Paper Guide on the Interactive Documentation CD-ROM.

Videos are available with instructions for loading trays. Videos are located on the Interactive Documentation CD-ROM or the Xerox web site:

www.xerox.com/officeprinting/support

You can also refer to the labels inside the printer for paper-loading instructions.

Note

Do not load the tray that is currently being used for printing.

Loading paper in Tray 1, 2, or 3

Note

If you change the type of paper or transparencies, you MUST specify the type on the front panel of the printer.

To load paper in Tray 1, 2, or 3:

1. Remove the tray from the printer:

a. Pull out the tray until it stops.

b. Gently remove the tray from the printer while lifting up.

c. Place the tray on a flat surface.

Trays

P4400-011

If you are loading paper of the same size, skip to Step 5.

2. Gently squeeze the length guide and slide it all the way to the rear of the tray.

P4400-13

Phaser™ 4400 Laser Printer 3

Trays

3. To load paper longer than 297 mm (11.69 in.), adjust the catch as shown below. There are three

settings for the catch. Choose the one that is closest beyond the length of the paper.

a. Press the square latch.

b. Slide out the back of the tray to fit your paper.

P4400-14

4. Gently squeeze the side guides and slide them all the way to the sides of the tray.

P4400-15

5. To reduce the possibility of misfeeds and jams, fan the stack of paper before inserting it into the

tray.

Phaser™ 4400 Laser Printer 4

6. Align the four corners of the paper stack and insert it into the tray, following the simplex and

duplex instructions below.

P4400-16

Top view of tray:

A. Simplex printing, B. Duplex printing

Trays

P4400-17

7. While squeezing the right side of the guides handle, adjust the guides to the paper width.

Note

To avoid misfeeds and jams, make sure that the stack is placed at the center of the tray and adjust the side guides to the correct size.

P4400-18

Phaser™ 4400 Laser Printer 5

8. When the side guides are aligned, adjust the length guide to the paper length.

Note

To avoid paper jams or incorrect paper size sensing, make sure the length guide stopper is firmly seated in the floor of the tray. Also, make sure the paper is under the retaining clip on the length guide.

P4400-19

Trays

9. Insert the tray completely into the printer. Make sure that it is properly seated.

P4400-20

Phaser™ 4400 Laser Printer 6

10. When the front panel prompts you:

■ If you haven’t changed the type of paper, press the OK key to accept the current setting for

paper type.

■ If you have changed the type of paper, scroll to the correct paper type and press the OK key

to save your selection.

P4400-100

Loading paper in the Multi-Purpose Tray

Trays

Note

If you change the type of paper or transparencies, you MUST specify the type on the front panel of the printer.

To load paper in the Multi-Purpose Tray:

1. Open the Multi-Purpose Tray door by pulling the latch at the top center.

Caution

To prevent possible damage to the Multi-Purpose Tray, do not exert strong pressure on it or place any heavy objects on it.

P4400-22

Phaser™ 4400 Laser Printer 7

+ 29 hidden pages