Xerox 2400, 4800 User Manual

05-0580-000

August, 2003

4800/2400 Series

Installation

and user

guide

©

Copyright 2003 by Visioneer. All Rights Reserved.

Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by statutory or judicial law
or hereinafter granted, including without limitation, material generated from the software programs that are displayed on the screen such
as styles, templates, icons, screen displays, looks, etc.

®

“Xerox

and the digital X® are trademarks of XEROX, used under license from Xerox Corporation.”

Other company brands and product names may be trademarks or registered trademarks of the respective companies and are also
acknowledged.

Printed in the U.S.A.

Table of Contents

1 Getting started with your new scanner

Step 1: Installing the scanner software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-1

Step 2: Connecting the scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-2

Getting the PaperPort software user’s guide . . . . . . . . . . . . . . . . . . . . . . . . . .1-4

Step 3: Checking out your scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-4

If the scanner is not properly connected . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-5

2 Three ways to scan

Scanning by pressing the One Touch buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-1

About the One Touch buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-2

Scanning from the button panel on the screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-3

About the Configuration dialog box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-4

Selecting new options for the buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-6

Creating new configurations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-7

Adjusting scan settings and page settings . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-7

Setting preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-10

Scanning from the PaperPort software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-13

Using TWAIN and Scan Manager Pro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-13

Adjusting the settings on the Scan Manager Pro . . . . . . . . . . . . . . . . . . . . . .2-17

Scanning 35mm slides and negatives . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-27

3 Troubleshooting and maintenance

Installation troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-1

Cleaning the scanner glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-1

How to uninstall your scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-2

Step 1: Uninstalling the One Touch software . . . . . . . . . . . . . . . . . . . . . . . . . .3-2

Step 2: Uninstalling the PaperPort software . . . . . . . . . . . . . . . . . . . . . . . . . . .3-4

Contacting technical support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-5

4800/2400 Series Installation and User Guide iii

iv 4800/2400 Series Installation and User Guide

1 Getting started with your

new scanner

Congratulations on purchasing your One Touch scanner. With your
scanner, you can quickly scan paper documents and color photos
to place their electronic images on your computer. If you have a
transparency adaptor with your scanner, you will also be able to
scan 35mm negatives and slides.

Step 1: Installing the scanner software

NOTE: You must install the scanner software before connecting
the scanner to your computer. Otherwise, the correct driver
software for your scanner will not be installed and it may not work
properly.

To install the scanner software:

1. Start your computer and make sure that no other applications

are running.

2. Insert the CD into your computer’s CD-ROM drive. The CD

automatically starts.

Figure 1-1 Insert CD

NOTE: If the CD does not automatically start, make sure the CD
drive’s door is completely shut. If the CD still does not start, click
the Windows icon named My Computer. The window shows the
drives available on your computer. Double-click the icon for your
CD-ROM drive to see the list of files on the CD. Double-click the file
named START32.EXE. The CD starts.

3. When the CD window appears, select the language in which

you require installation instructions. Then click the [PaperPort]
button, select the language you would like PaperPort to be

4800/2400 Series Installation and User Guide 1-1

Getting started with your new scanner

installed in, and follow the instructions on the screen to install
the scanner software on your computer.

When you are finished installing the software, a message
instructs you to connect the scanner to the computer.

Figure 1-2 Connect scanner

4. Follow the steps in “Step 2: Connecting the scanner” to

connect the scanner. When you’re finished, click [Finish] in the
dialog box above.

Step 2: Connecting the scanner

The One Touch scanner connects to any available USB port. Check
your computer’s manual for the USB port location.

NOTE: You do not have to shut off the power to your computer
when connecting the scanner to a USB port.

To connect your One Touch scanner:

1. Your scanner may have a locking tab. Turn the scanner over to

see the locking tab on the bottom. Slide the locking tab to the
unlocked position.

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Getting started with your new scanner

Unlocked position

Figure 1-3 Unlock scanner

NOTE: The locking tab protects the scanner’s scan head by
holding it securely in position. Lock the scanner when transporting
it from one location to another, but always remember to unlock it
before scanning. The scanner will not scan when locked.

2. If your scanner does not have a Transparency Adaptor, go to

Step 3. If your scanner has a Transparency Adaptor, check
that the cable is plugged into the option port on the back of the
scanner.

Your scanner is shipped with the cable already plugged into
the option port, however, if the cable came loose during
shipping, you must plug it into the port securely.

Figure 1-4 Plug in adaptor cable

3. If your USB cable is connected to the scanner, plug the USB

cable on the back of your scanner into any USB port on your
computer. If you USB cable is separate, plug one end of the
cable into any USB port on your computer and plug the other
end of the cable into the scanner’s USB port.

Figure 1-5 Plug in the USB cable

4800/2400 Series Installation and User Guide 1-3

Getting started with your new scanner

4. Plug the power supply cable into the jack on the back of the

NOTE: If you computer is running Windows XP, you may see
messages about using a fast USB 2.0 connection for the scanner.
If your computer is not equipped with USB 2.0 ports, you can just
disregard those messages.

scanner, then plug the power supply into a wall outlet.

Power supplyUSB Cable

Figure 1-6 Plug in power supply

A progress message appears saying that the scanner has
been found. The scanner is now correctly installed.

5. Click the [Finish] button.

6. From the CD, install the other software applications.

7. When you have finished installing the other software, remove

the CD from your computer and store it in a safe place.

Getting the PaperPort software user’s guide

The Installation CD also includes your ScanSoft PaperPort User’s
Guide. This guide provides more detailed information about the
PaperPort software’s features. Please see the CD to view or print
the guide.

Step 3: Checking out your scanner

The One Touch software adds the scanner icon to the Windows
taskbar (at the bottom right corner of the computer screen). If the
scanner is properly connected, the scanner icon looks like the one
in this figure.

Scanner Icon

Figure 1-7 Scanner icon

If the icon has a red X through it, the scanner is not properly
connected. See the next section, “If the scanner is not properly
connected,” for the steps to fix the problem.

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Getting started with your new scanner

To check the status of the scanner:

1. Right-click the scanner icon.

The shortcut menu appears.

Figure 1-8 Shortcut menu

2. Choose [About] from the shortcut menu.

A dialog box confirms that the scanner is properly connected.

Figure 1-9 Scanner information

3. Click [OK] to close the dialog box. Your scanner is ready to

scan.

If the scanner is not properly connected

If the scanner icon on the Windows taskbar has a red “X” through it,
the scanner is not properly connected.

Figure 1-10 Scanner is not connected

Check for one of these possible problems:

• Is a cable loose or not plugged in securely? Inspect all cable
connections. Make sure all the cables are plugged in securely.

• Is the scanner’s locking tab in the locked position? Slide the
locking tab to the unlocked position. If you tried to scan with
the scanner locked, you must restart your computer after
unlocking the scanner.

• Did you restart the computer after installing the software? If
you didn’t restart the computer, it may not have loaded all of
the software files. Try restarting your computer.

4800/2400 Series Installation and User Guide 1-5

Getting started with your new scanner

Please see the Readme file in the PaperPort directory on your
computer’s hard drive. The Readme file contains additional
information that may help you diagnose problems connecting the
scanner. Also see “Installation troubleshooting” on page 3-1 of this
guide for more information.

NOTE: The scanning lamp under the scanner’s glass needs to
warm up before you can scan. A status message lets you know
when the lamp is ready. The lamp then remains ready so you don’t
have to wait for it to warm up each time you want to scan. To
conserve electricity and prolong the life of the scanner, you can set
the length of time for the lamp to remain lit before powering down.
See “Setting preferences” on page 2-10.

To connect the scanner:

1. After checking for all the above problems, right-click the
scanner icon with the red X over it.

The shortcut menu appears.

Figure 1-11 Reconnect the scanner

2. Choose [Connect] from the shortcut menu.

The software finds the scanner and makes the connection.
The scanner icon will no longer have a red X through it, and
you are ready to begin scanning.

If you try all the troubleshooting procedures described above, in the
Readme file, and the “Installation troubleshooting” on page 3-1 and
the scanner icon still has a red X through it, you may have a
malfunctioning scanner. Please see “Contacting technical support”
on page 3-5 for technical assistance telephone numbers. Also visit
our web site at www.xeroxscanners.com for additional technical
information.

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2 Three ways to scan

You can scan paper items by pressing a One Touch button, by
clicking a button on the screen, or from the PaperPort software (or
other TWAIN software).

Scan with the scanner buttons

Press a button on the scanner’s front panel.

Figure 2-1 Press a scanner button

Scan from the screen

Click the scanner icon on the Windows taskbar. A panel
representing the scanner buttons appears. Click a button on
the panel.

Figure 2-2 Button panel

Scan from the PaperPort software (or other TWAIN software)

Start the PaperPort software, click the [Scan] icon on the
PaperPort command bar, and then click the [Scan] button on
the Scan pane. You can also scan from other TWAIN software.

Scanning by pressing the One Touch buttons

Pressing a scanner button scans the item, and then sends the
image either to the printer, or to a software application—called the
destination application—on your computer.

To scan by pressing a button on the scanner:

4800/2400 Series Installation and User Guide 2-1

Three ways to scan

1. Place an item to scan on the glass, face down, and align the
edge of the item with the arrow marker at the lower left corner
of the glass.

2. Close the lid and press one of the scanner buttons.

The scanner starts scanning the item. Messages just above
the Windows taskbar shows the status of the scanning. During
scanning, the scan progress window shows a small copy of the
image, as illustrated by this example:

Figure 2-3 Scan progress and image in PaperPort

When the scan is complete, the scanned image appears in the
destination software. In this example, the destination software
is the PaperPort Desktop.

About the One Touch buttons

The One Touch buttons are preconfigured for typical scanning
tasks. To change the settings for the buttons, see “About the
Configuration dialog box” on page 2-4.

The following table lists the scanner’s preconfigured settings:

Button Function Preconfigured Settings

Scan Scans the item as a color page and displays in

Email Scans the item as a color photo and attaches

Figure 2-4 Scanner buttons

in PaperPort.

it to a new email message in your email
application.

OCR Converts the item’s text to black and white

word processing text, and displays it in a word
processing application.

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Three ways to scan

Button Function Preconfigured Settings

Copy/
Print

Custom Scans the item as a color photo and displays it

Prints the scanned item in black and white on
your printer/copier at the printer/copier’s
default resolution.

in an image processing application.

NOTE: If a button is not preconfigured, the Configuration dialog
box appears when you press that button so you can configure it
manually. For example, if your computer does not have email
software installed, the Email button cannot be configured.

Scanning from the button panel on the screen

Scanning from the button panel on the screen is just like pressing a
scanner button, except you click the button on the screen. The
scanner scans the item, and then sends the image either to the
printer, or to a destination application on your computer. This
method of scanning is especially helpful if the scanner is not located
close to your computer.

To scan from the screen:

1. Place an item to scan on the glass, face down, close the lid,
and then click the scanner icon on the Windows taskbar.

The scanner button panel appears on the screen.

Figure 2-5 Button panel

2. Click the button you want to use to scan.

The scanner starts scanning the item; the messages about the
scanning appear above the Windows taskbar; the progress
window shows the image as it is scanned. When the scan is
complete, the scanned image appears in the destination
application.

The icons on the buttons indicate the destination application for the
scanned image. For example, in the illustration above, the icon on
the email button is for the email application, MS Outlook. When you
click the email button, the item is scanned, and then MS Outlook
opens. In this case, the scanned image automatically becomes an
attachment to send with an email message.

4800/2400 Series Installation and User Guide 2-3

Three ways to scan

About the Configuration dialog box

A question mark icon on a button means your computer does not
have an application that corresponds to that button’s functions. For
example, if your computer does not have an email application, the
Email button will have a question mark icon on it.

The Configuration dialog box shows the current settings for each
scanner button.

The tabs across the top of the dialog box correspond to the buttons.
Clicking a tab shows the current settings for the corresponding
button on the scanner.

For example, the following figure shows the current settings for the
Custom button because the Custom tab is selected. The Custom
button is set up to scan the item with the configuration named
Photograph for Editing, and then after the scanning is finished, to
open Microsoft Paint to display the scanned image. The Format and
Page(s) setting is to scan as a bitmap for a single page item.

Click the tab that
corresponds to
the scanner
button you want
to configure.

Select a software
application to
send the scanned
image to that
application.

Select format
and page(s)
options for the
button.

Click this
tab to set
preferences

Select a
setting for
scanning
the item.

Figure 2-6 Configuration dialog box

See “Setting preferences” on page 2-10 to set Preferences.

To display the Configuration dialog box:

1. Right-click the scanner icon.

Scanner icon

Figure 2-7 Scanner icon

The shortcut menu appears.

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