XEROX 232, 238 User Manual
Quick Reference Guide
604P18210
MAXIMISE YOUR PRODUCTIVITY...
...by taking advantage of all the capabilities of your device. A
T raining and Information CD was supplied with your product.
The CD provides animated tutorials and interactive screens.
When installed on your network it will always be available to
everyone, or load it on your hard drive for easy access.
Prepared by:
Xerox
GKLS European Operations
Bessemer Road
Welwyn Garden City
Hertfordshire
AL7 1HE
ENGLAND
©2005 by Xerox Corporation. All rights reserved.
Copyright protection claimed includes all forms and matters of copyrighted material and informa tion
now allowed by statutory or judicial law or hereinafter granted, inclu ding without limitations, material
generated from the software programs which are displayed on the screen, such as icons, screen
displays, looks etc.
All Xerox products mentioned in this publication are trademarks of Xerox Corporation. Product
names and trademarks of other companies are hereby acknowled
The information in this document is correct at the time of publication. Xerox reserves the right at any
time to change the information without notice. Changes and technical updates will be added in
subsequent editions of the documentation. For the latest information go to www.xerox.com.
ged.
Contents
1 Welcome.................................................................................1-1
Introduction................................................................................................1-2
Additional Resources.... ... ... .... ... ... ... ... .... ... ... ... .........................................1-3
System Administration CD (CD1).................................................................1-3
Training and Information CD (CD2) .............................................................1-3
Utilities CD (CD3).........................................................................................1-3
Conventions ...............................................................................................1-4
Orientation....................................................................................................1-4
Overview of Features at the Machine.......................................................1-6
Overview of Features at the Workstation ................................................1-8
Safety ..........................................................................................................1-9
Introduction ..................................................................................................1-9
Electrical Supply............................... ..........................................................1-10
Operator Accessible Areas ........................................................................1-10
Maintenance...............................................................................................1-10
WARNING - Electrical Safety Information..................................................1-11
Laser Safety Information.................................. ... .... ... ... ... .... ... ... ... ... .... ... ...1-12
Operational Safety Information ..................................................................1-12
Maintenance Information............................................................................1-13
Ozone Safety Information ..........................................................................1-13
For Consumables.......................................................................................1-14
Radio Frequency Emissions ......................................................................1-14
Product Safety Certification........................................................................1-14
Regulatory Information............................................................................1-15
CE Mark........... .......................................... .......................................... ... ...1-15
Europe........................................................................................................1-16
Environmental Compliance.....................................................................1-17
USA............................................................................................................1-17
Canada.......................................................................................................1-17
Product Recycling and Disposal ................................................................1-18
European Union.........................................................................................1-18
North America............................................................................................1-18
Other Countries.........................................................................................1-18
Quick Reference Guide Page i
2 Product Overview ................................................................. 2-1
Introduction................................................................................................2-2
CopyCentre.................................................................................................2-3
CopyCentre Options ....................................................................................2-3
WorkCentre.................................................................................................2-6
WorkCentre Options ...................... ... ... ... ... .... ... ... ... .... .................................2-6
WorkCentre Pro..........................................................................................2-9
WorkCentre Pro Options................ ... ... ... ... .......................................... .... ... .2-9
Finishing Devices ........................ ... ... ... ... .... ... ... ... .... ...............................2-13
3 Getting Started...................................................................... 3-1
Control Panel Overview.............................................................................3-2
Power On or Off ........................... ... ... ... ... .......................................... .... ... .3-3
Loading Paper............................................................................................3-4
Making Copies............................................................................................3-5
Sending an Embedded Fax.......................................................................3-6
Sending a Server Fax ................................................................................3-7
Sending an Internet Fax ............................................................................3-8
Scanning a Document to a File.................................................................3-9
Sending an E-mail....................................................................................3-10
Printing from a PC ...................................................................................3-11
Sending a LAN Fax ..................................................................................3-12
Printing with Internet Services ...............................................................3-13
Logging On / Logging Off .......................................................................3-14
Customising your Machine.....................................................................3-15
Further Assistance ..................................................................................3-16
4 Copy....................................................................................... 4-1
Copy............................................................................................................4-2
Basic Copying....................... ... .... ... ... ... .......................................... ... ........4-3
Output..........................................................................................................4-4
2-Sided.........................................................................................................4-6
Reduce/Enlarge...........................................................................................4-7
Paper Supply ............................. .... ... ... ... ... .... ... ... ... .....................................4-8
Image Adjustment....................................................................................4-10
Image Quality.............................................................................................4-11
More Image Quality................. ... .... ... ... ... .......................................... ... .... ..4-12
Bound Originals ................................ .........................................................4-13
Page ii Quick Reference Guide
Edge Erase ................................................................................................4-14
Original Input..............................................................................................4-15
Image Shift.................................................................................................4-16
Output Format..........................................................................................4-17
Transparencies ..........................................................................................4-18
Booklet Creation............................ ... ... ... .... ... ... ... .... ... ... ... ..........................4-19
Multi-Up......................................................................................................4-20
Invert Image........... ... .... ... ... ... .... ... ... ..........................................................4-21
Covers........................................................................................................4-22
Annotation..................................................................................................4-23
Job Assembly...........................................................................................4-25
Build Job ....................................................................................................4-26
Sample Set.................................................................................................4-27
Stored Programming..................................................................................4-28
Inserts ........................................................................................................4-29
5 Fax...........................................................................................5-1
Fax...............................................................................................................5-2
Basic Faxing - Embedded Fax......... ... .... ... ... ... .... ... ... ... .... ... ... ... ... .... ... ... ..5-4
Dialing Options.............................................................................................5-5
Resolution....................................................................................................5-7
Sides Scanned.... ... ... .... .......................................... ... ... ... .... ... ... ... ... ............ 5-8
Image Adjustment... ...................................................................................5-9
Image Quality.............................................................................................5-10
Original Input..............................................................................................5-11
Bound Originals............................. ... ... .......................................................5-12
Added Fax Features.................................................................................5-14
Fax Sending Features................................................................................5-14
Fax Reports................................................................................................5-20
Mailboxes...................................................................................................5-21
Dial Directory Setup...................................................................................5-22
Advanced Fax Features.............................................................................5-23
Basic Faxing - Server Fax .......................................................................5-26
Dialling Options..........................................................................................5-27
Resolution..................................................................................................5-28
Sides Scanned.... ... ... .... .......................................... ... ... ... .... ... ... ... ... ..........5-29
More Fax Features ...................................................................................5-30
Image Quality.............................................................................................5-31
More Image Quality....................................... ... ... .... ... ... ... .... ... ... ... .............5-32
Original Input..............................................................................................5-33
Delayed Send.............................................................................................5-34
Authentication Mode................................................................................5-35
Quick Reference Guide Page iii
6 Internet Fax............................................................................ 6-1
Internet Fax.................................................................................................6-2
Send:............................................................................................................6-3
Entering an E-mail Address for Internet Fax................................................6-4
Basic Settings .................................................... ... .... ... ..............................6-6
Sides Scanned........................ ... .... ... ... ... ... .... ... .......................................... .6-7
Original Type................................................................................................6-8
Advanced Settings.....................................................................................6-9
Image Quality.............................................................................................6-10
More Image Quality................. ... .... ... ... ... .......................................... ... .... ..6-11
Original Input..............................................................................................6-12
Resolution..................................................................................................6-13
Quality / File Size.......................................................................................6-14
Options .....................................................................................................6-15
File Format........................ ... ... .......................................... ... .... ... ...............6-16
Acknowledgment Report............................................................................6-17
Reply To.....................................................................................................6-18
Message Body ...........................................................................................6-18
Authentication Mode ...............................................................................6-19
7 Network Scanning................................................................. 7-1
Scan ............................................................................................................7-2
Scanning Resources...................... ... ... ... .......................................... ... .... ... .7-2
Network Scanning......................................................................................7-3
Repositories.................................................................................................7-4
Template Overview......................................................................................7-4
Template Destinations .................................................................................7-5
Destination Details.......................................................................................7-6
Basic Settings .................................................... ... .... ... ... ...........................7 -7
2 Sided Scanning....................... .... ... ... ... ... .... ... ... ........................................7-8
Original Type................................................................................................7-9
Scan Presets.............. ... .......................................... .... ... ... .........................7-10
Advanced Settings...................................................................................7-11
Image Quality.............................................................................................7-12
More Image Quality................. ... .... ... ... ... .......................................... ... .... ..7-13
Original Input..............................................................................................7-14
Edge Erase ................................................................................................7-15
Resolution..................................................................................................7-16
Quality / File Size.......................................................................................7-17
Options .....................................................................................................7-18
Document Name........................................................................................7-19
If File Already Exists ..................................................................................7-19
Page iv Quick Reference Guide
File Format....... .......................................... ... ... ... .......................................7-20
Document Management Fields..................................................................7-21
Add File Destinations.................................................................................7-21
Build Job ....................................................................................................7-22
Refresh Destinations ...............................................................................7-23
Authentication Mode................................................................................7-24
8 E-mail...................................................................................... 8-1
E-mail ..........................................................................................................8-2
Send:............................................................................................................8-3
Address List .................................................................................................8-4
Entering an E-mail Address .........................................................................8-4
Basic Settings ................................... ... .... ... ... ... .... .....................................8-7
2 Sided Scanning.......... ... ... ... .... ... ... .......................................... ... ... .... ... ... ..8-8
Original Type................................................................................................8-9
Scan Presets.................................... ... ... .......................................... .... ... ...8-10
Advanced Settings...................................................................................8-11
Image Quality.............................................................................................8-12
More Image Quality....................................... ... ... .... ... ... ... .... ... ... ... .............8-13
Original Input..............................................................................................8-14
Edge Erase ................................................................................................8-15
Resolution..................................................................................................8-16
Quality / File Size.......................................................................................8-17
Options......................................................................................................8-18
File Format....... .......................................... ... ... ... .......................................8-19
Secure Send ..............................................................................................8-20
Reply To.....................................................................................................8-21
Message Body ...........................................................................................8-21
Authentication Mode................................................................................8-22
9 Print.........................................................................................9-1
Introduction to Print...................................................................................9-2
Print Driver Features..................................................................................9-3
Control Options............................................................................................9-3
Print Drivers.......................... .... ... ... ... ... .... .......................................... ... ... ..9-4
Paper/Output................................................................................................9-4
Special Pages..............................................................................................9-5
Advanced.....................................................................................................9-6
Image Options..............................................................................................9-6
Layout/Watermark........................................................................................9-7
Quick Reference Guide Page v
10 LAN Fax ............................................................................... 10-1
Introduction to LAN Fax..........................................................................10-2
LAN Fax Setup .........................................................................................10-3
Control Options..........................................................................................10-3
Fax Recipients ...........................................................................................10-4
Fax Options................................................................................................10-5
Preferences................................................................................................10-5
11 Maintenance........................................................................ 11-1
Consumables ...........................................................................................11-2
Customer Replaceable Units .....................................................................11-2
Staple Cartridges .......................................................................................11-3
Cleaning the Machine........................ ... ... .......................................... .... ..11-4
Further Assistance ..................................................................................11-5
12 Troubleshooting.................................................................. 12-1
General......................................................................................................12-2
Fault Clearance ........................................................................................12-3
Paper jams........................ ... .......................................... ... ... .... ..................12-3
Document jams..........................................................................................12-3
Xerox Welcome and Support Centre......................................................12-4
Locating the serial number.........................................................................12-4
Troubleshooting Tips ..............................................................................12-5
Power.........................................................................................................12-5
Document Handler.....................................................................................12-5
Paper Handling ........................................................... ... ... ... .... ... ...............12-6
Finisher......................................................................................................12-7
Output Quality............................................................................................12-8
Fax...........................................................................................................12-11
Fault Messages will not clear...................................................................12-11
13 Index...............................................................................Index - i
Page vi Quick Reference Guide
1 Welcome
¾ Introduction.....................................................1-2
¾ Additional Resources......................................1-3
¾ Conventions....................................................1-4
¾ Overview of Features at the Machine.............1-6
¾ Overview of Features at the Workstation........1-8
¾ Safety..............................................................1-9
¾ Regulatory Information .................................1-15
¾ Environmental Compliance...........................1-17
Quick Reference Guide Page 1-1
Introduction
Welcome to your new Xerox machine.
This Quick Reference Guide provides you with an overview of the features and
options that may be available on your machine. To help you familiarise yourself with
your new machine please refer to:
Chapter 2 Product Overview
Chapter 3 Getting Started
Further chapters within this guide offer additional information on the features and
options available.
For additional assistance at the machine press the Help button. If your machine is
connected to the network, use the CentreWare Help system or click on the Help
button in the Print Driver.
NOTE: The graphic representations of the Touch Screen displayed throughout this
Quick Reference Guide are based on a fully configured WorkCentre
appearance of the Touch Screens may differ slightly on other configurations.
However, feature descriptions and functionality as described remain the same.
Pro. The
Page 1-2 Quick Reference Guide
Additional Resources
System Administration CD (CD1)
Contained in the CD Pack delivered with your machine, the System Administration
CD (CD1) offers detailed information on configuring your machine for network
printing and instructions on installing any of the optional features.
The System Administration CD (CD1) is intended for System/Machine
Administrators.
Training and Information CD (CD2)
For detailed information on any of the features or functions available on your
machine, please refer to the Training and Information CD (CD2), contained in the
CD Pack delivered with your machine.
The Training and Information CD is intended for all users, including Machine
Administrators. It contains comprehensive information about your new product
including interactive how-to’s and tutorials. To ensure maximum productivity is
gained from your machine, please copy the programme contained on the CD onto
your network so that all users have access.
Utilities CD (CD3)
Contained in the CD Pack, the Utilities CD (CD3) contains a utility for upgrading to
new versions of software on the machine.
NOTE: This CD is not required during installation.
Welcome
Quick Reference Guide Page 1-3
Conventions
Throughout this Guide, you will find that some terms are used interchangeably:
¾ Paper is synonymous with media.
¾ Document is synonymous with original.
¾ CopyCentre /WorkC en tr e/ Wo rkC en tr e Pro is synonymous with the machine.
The following pages offer further information about the conven tions used within this
Guide.
Orientation
Orientation refers to the direction of images on the page. When the image is upright,
the paper (or other media) can be one of two ways:
Long Edge
Feed (LEF) /
Portrait
When observed from the front of the machine, paper or originals with the long edges
to the left and right of the paper tray or document handler.
LEF Orientation
Short Edge
Feed (SEF) /
Landscape
A
A
Paper feed direction
When observed from the front of the machine, paper or originals with the short
edges to the left and right of the paper tray or document handler.
SEF Orientation
A
A
Paper feed direction
Italic typeface
The Italic typeface is used to emphasise a word or phrase. In addition, references
to other publications are displayed in Italic typeface. For example:
- For more information refer to the System Administration CD (CD1), contained
in the CD Pack delivered with your machine.
Page 1-4 Quick Reference Guide
Bracket text typeface
The [Bracket Text] type face is used to emphasise the se lection of a feature mode
or button. For example:
¾ Select [Machine Details].
Notes
Notes are statements that provide additional information. For example:
NOTE: Originals must be loaded in the document handler when using this feature.
Hints
Hints help users to perform a task. For example :
HINT: This option is useful for saving toner consumption for images with a dark
background and white text.
Specification note
Offers more in-depth specification information relating to the machine. For example:
Tray 2 holds 500 sheets of 80 g/m
Sizes range from A5 LEF to A3 SEF.
2
paper. Weight ranges from 60 - 200 g/m2.
Cautions
Welcome
Cautions are statements that suggest mechanical damage as a result of an action.
For example:
CAUTION:Use of controls or adjustments or performance of procedures
other than those specified herein may result in hazardous radiation
exposure.
Warnings
Warnings are statements that alert users to the possibility of personal injury. For
example:
WARNING: This product must be connected to a protective earthing circuit.
Quick Reference Guide Page 1-5
Overview of Features at the Machine
Using the powerful features available on your machine you can:
Scan Once and Print Many
When making copies your machine only has to scan a document once regardless
of the number of copies needed. This reduces the risk of jams and damage to
originals.
Perform Different Tasks Simultaneously
Your machine performs different tasks simultaneously. A job can be added to the
job queue by scanning it, even while the machine is printing another job.
Make Copies Look Like Originals
Your machine allows the reproduction of high quality images, especially
photographs, graphics, text, or a combination. Compare your output to that from
other copiers and see the difference.
Customise Image Size and Placement
You can manipulate the appearance of the image on the output stock.
- Shift the image to create margins for binding.
- Automatically reduce, enlarge, or centre your images.
- Print multiple reduced images on a single page.
Use Digital Features to Simplify your Work Process
Use the Build Job feature to divide a copy or embedded fax job into different
segments and apply different settings to each of the segments. This allows you to:
- Combine originals from the document glass and the document handler into a
single job.
- Create a single job, using different programming features for each original.
- Feed more than the maximum number of originals through the document
handler without reprogramming.
Use the Transparency feature to produce transparencies with transparency
separators in one step.
Use the Booklet Creation feature to automatically reduce o r enlarge and sequence
the images when making booklets.
Use the Covers feature to automatically add covers to your documents.
Use the Mixed Size Originals feature to copy mixed size originals simultaneously.
Produces copies on uniform size paper or mixed size paper.
Page 1-6 Quick Reference Guide
Use the Annotation feature to add a comment, page number or da te to your co py
output.
Be Environmentally Friendly
This product complies with a variety of international standards for environmental
protection and is compatible with most recycled paper.
Scan Documents to Create Electronic Files (Optional)
This feature, available on the WorkCentre Pro, allows you to create electronic files
from your originals which can be:
- Filed on the server.
- Transferred over the network to your desktop.
- Distributed through an e-mail system.
- Automatically placed into a Document Management Application.
- Converted into an electronic digital document which can be edited, managed,
shared and distributed, using a wide variety of softw ar e ap p licat ion s.
Fax Documents (Optional)
The optional Embedded Fax service is a walk up feature that enables you to
transmit and receive hard copy faxes using a telephone network.
The optional Server Fax service is a walk up feature available only on the
WorkCentre Pro. When enabled you will be able to scan your documents and send
them to any type of fax machine that is connected to a telephone network, via your
fax server.
NOTE: Both Embedded and Server Fax can be inst alled on the WorkCentre
the same time, however only one service can be enabled for use.
Pro at
Welcome
The optional Internet Fax service, available only on the WorkCentre Pro, allows
users to transmit and receive documents as an e-mail attachment. This type of fax
travels over the internet or intranet.
Quick Reference Guide Page 1-7
Overview of Features at the Workstation
If your machine is connected to a network you can use the following features.
Contact your System Administrator to get connected.
CentreWare Print Drivers
The Print Driver extends the productivity power of your machine to your desktop.
Options include:
• 1-sided or 2-sided
• Collated and stapled sets, depending on the finisher options available on the
machine
• Resolutions up to 1200x1200 dpi
• Adding standard or customised watermarks
• Printing multiple images on one page
CentreWare Tools
The CentreWare software suite also offers optional User Management Tools.
CentreWare Internet Services
A ‘built in’ web Home Page which allows print-ready files to be sent via the World
Wide Web. This feature is accessed via Internet Services.
FreeFlow™ SMARTsend™
The FreeFlow™ SMARTsend™ or FreeFlow™ SMARTsend™ Professional offer
optional Network Scanning tools.
Page 1-8 Quick Reference Guide
Safety
Introduction
To ensure you operate the equipment safely please read these safety notes
carefully before using this product
Your Xerox product and recommended supp lies have been designed and tested to
meet strict safety requirements. These include safety agency approval, and
compliance to established environmental stan d ar ds . Pleas e read the follo wing
instructions carefully before operating the product and refer to them as needed to
ensure the continued safe operation of your product.
The safety and environment testing and performance of this product have been
verified using Xerox materials only.
WARNING:Any unauthorised alteration, which may include the addition of
new functions or connection of external devices, may impact the product
certification. Please contact your authorised local dealer for more
information
Warning Markings
All warning instructions marked on or supplied with the product should be followed.
This WARNING alerts users to areas of the product where there is the possibility of
personal injury
This WARNING alerts users to areas of the product where there are heated
surfaces, which should not be touched.
Welcome
Quick Reference Guide Page 1-9
Electrical Supply
This product should be operated from the type of electrical supply indicted on the
data plate label located on the rear cover. If you are not sure that your electrical
supply meets the requirements, please consult your local power company for
advice.
WARNING:This product must be connected to a protective earth circuit.
This product is supplied with a plug that has a protective earth pin. This plug will fit
only into an earthed electrical outlet. This is a safety featur e. To avoid risk of electric
shock, contact your electrician to replace the electrical outlet if you are unable to
insert the plug into it. Never use an earthed adapter p lug to co nnect th e pr od uct to
an electrical outlet that lacks an earth connection terminal.
Operator Accessible Areas
This equipment has been designed to provide operator access to safe areas only.
Operator access to hazardous areas is restricted using covers or guards, which
require a tool to enable removal. Never remove these covers or guards.
Maintenance
Any operator maintenance procedures will be described in the customer
documentation supplied with the product. Do not to carry out any maintenance on
this product, which is not described in the customer documentation.
Cleaning Your Product
Before cleaning this product, unplug the product from the electrical outlet. Always
use materials specifically designated for this product, the use of other materials may
result in poor performance and may create a hazardous situation. Do not use
aerosol cleaners, they may be explosive an d flam ma b le un de r ce rta i n
circumstances.
Page 1-10 Quick Reference Guide
WARNING - Electrical Safety Information
¾ Use only the power cord supplied with this equipment.
¾ Plug the power cord directly into a grounded electrical outlet. Do not use an
extension cord. If you do not know whether or not an outlet is grounded, consult
a qualified electrician.
¾ This equipment is to be used on an appropriate branch circuit/electrical outlet. If
this machine needs to be moved to a different location, contact a Xerox service
representative or your authorised local representative or service support
organisation.
¾ Improper connection of the equipment-grounding conductor can result in
electrical shock.
¾ Do not place this equipment where people might step on or trip on the power
cord.
¾ Do not place objects on the power cord.
¾ Do not override or disable electrical or mechanical interlocks.
¾ Do not obstruct the ventilation openings.
¾ Never push objects of any kind into slots or openings on this equipment.
¾ If any of the following conditions occur, switch off the power to the machine
immediately and disconnect the power cord from the electrical outlet. Call an
authorised local service representative to correct th e pr ob lem .
- The equipment emits unusual noise or odors.
- The power cord is damaged or frayed.
- A wall panel circuit breaker, fuse, or other safety device has been tripped.
- Liquid is spilled into the copier/printer.
- The equipment is exposed to water.
- Any part of the equipment is damaged.
Welcome
Disconnect Device
The power cable is the disconnect device for this equipment. It is attached to the
back of the machine as a plug-in device. To remove all electrical power from the
equipment, disconnect the power cable from the electrical outlet.
Quick Reference Guide Page 1-11
Laser Safety Information
CAUTION:Use of controls, adjustments or performance of procedure other
than those specified herein may result in hazardous light exposure.
With specific regard to laser safety, the equipment complies with performance
standards for laser product set by government, national and intern ational agencies
as a Class 1 laser product. It does not emit hazardous light, as the beam is totally
enclosed during all phases of customer operation and maintenance.
Operational Safety Information
To ensure the continued safe operation of your Xerox equipment, follow these
safety guidelines at all times.
Do These:
¾ Always connect equipment to a correctly grounded power outlet. If in doubt,
have the outlet checked by a qualified electrician.
¾ This equipment must be connected to a protective earth circuit.
¾ This equipment is supplied with a plug that has a protective earth pin. This plug
will fit only into an earthed electrical outlet. This is a safety feature. To avoid risk
of electric shock, contact your electrician to replace the electrical outlet if you are
unable to insert the plug into it. Never use a plug that lacks an earth connection
terminal to connect the product to an electrical outlet.
¾ Always follow all warnings and instructions that are marked on or supplied with
the equipment.
¾ Always exercise care when moving or relocating equipment. Please contact your
local Xerox Service Department, or your local support organ isat ion to ar ra ng e
relocation of the product to a location outside of your building.
¾ Always locate the equipment in an area that has adequate ventilation, and the
room for servicing. See Install guide for minimum dimensions.
¾ Always use materia ls an d su pp lies spe c ifically designed for your Xerox
equipment. Use of unsuitable materials may result in poor performance.
¾ Always unplug this equipment from the electrical outlet before cleaning.
Do Not Do These:
¾ Never use a plug that lacks an earth connection terminal to connect the product
to an electrical outlet.
¾ Never attempt any maintenance function that is not specifically described in this
documentation.
Page 1-12 Quick Reference Guide
¾ This equipment should not be placed in a built-in installation unless proper
ventilation is provided, please contact your authorised local dealer for further
information.
¾ Never remove covers or guards that are fastened with screws. There are no
operator serviceable areas within these covers.
¾ Never locate the equipment near a radiator or any other heat source.
¾ Never push objects of any kind into the ventilation openings.
¾ Never override or "cheat" any of the electrical or mechanical interlock devices.
¾ Never operate the equipment if you notice unusual noises or odors. Disconnect
the power cord from the electrical outlet and contact your local Xerox Service
Representative or Service Provider immediately.
Maintenance Information
Do not attempt any maintenance procedure that is not specifically described in the
documentation that is supplied with your copier/printer.
¾ Do not use aeroso l clea ne rs. The use of cleaners that are not approved may
cause poor performance of the equipment, and could create a dangerous
condition.
¾ Use supplies and cleaning materials only as directed in this manual. Keep all of
these materials out of the reach of children.
¾ Do not remove covers or guards that are fastened with screws. There are no
parts behind these covers that you can maintain or service.
¾ Do not perform any maintenance procedures unless you have been trained to do
them by an authorised local dealer or unless a procedure is specifically
described in the user manuals.
Welcome
Ozone Safety Information
This product will produce ozone during normal operation. The ozone produced is
heavier than air and is dependent on copy volume. Providing the correct
environmental parameters as specified in the Xerox installation procedure will
ensure that the concentration levels meet safe limits.
If you need additional information about ozone, please request the Xerox
publication Ozone by calling 1-800-828-6571 in the United States and Canada. In
other markets please contact your authorised local dealer or Service Provider.
Quick Reference Guide Page 1-13
For Consumables
Store all consumables in accordance with the instructions given on the pa ckage or
container.
¾ Keep all consumables away from the reach of children.
¾ Never throw toner, toner cartridges or toner containers into an open flame.
Radio Frequency Emissions
United States, Canada, Europe:
NOTE: This equipment has been tested and found to comply with the limits for a
Class B digital device, pursuant to part 15 of the FCC Rules. These limits are
designed to provide reasonable protection against harmful interference in a
residential installation. This equipment generates, uses and can radiate radio
frequency energy and, if not installed and used in accordance with the instructions,
may cause harmful interference to radio communications. However, there is no
guarantee that interference will not occur in a particular installation. If this
equipment does cause harmful interference to radio or television reception, which
can be determined by turning the equipment off and on, the user is encouraged to
try to correct the interference by one or more of the following measures:
- Reorien t or relo ca te the rece ivin g an te nn a .
- Increase the separation between the equipment and receiver.
- Connect the equipment into an outlet on a circuit different from that to which
the receiver is connected.
- Consult the dealer or an experienced radio/TV technician for help.
Shielded interface cables must be used with this equipment to maintain compliance
with FCC regulations in the United States.
Product Safety Certification
This product is certified by the following Agency using the Safety standards listed.
Agency Standard
Underwriters Laboratories Inc UL60950-1 1st (2003) (USA/Canada)
IEC60950-1 Edition 1 (2001)
This product has been manufactured under a registered ISO9001 Quality system.
Page 1-14 Quick Reference Guide
Regulatory Information
CE Mark
The CE mark applied to this product symbolizes Xerox's declaration of conformity
with the following applicable Directives of the European Union as of the dates
indicated:
January 1,
1995:
January 1,
1996:
March 9, 1999 Council Directive 99/5/EC on radio equipment and telecommunications terminal
Council Directive 73/23/EEC amended by Council Directive 93/68/EEC,
approximation of the laws of the member states related to low voltage equipment.
Council Directive 89/336/EEC, approximation of the laws of the member states
related to electromagnetic compatibility.
equipment and the mutual recognition of their conformity.
A full declaration of conformity, defining the relevant directives and referenced
standards, can be obtained from your authorised local dealer.
WARNING:In order to allow this equipment to operate in proximity to
Industrial Scientific and Medical (ISM) equipment, the external radiation from
the ISM equipment may have to be limited or special mitigation measures
taken.
WARNING:Shielded interface cables must be used with this product to
maintain compliance with Council Directive 89/336/EEC.
Welcome
Quick Reference Guide Page 1-15
Europe
Radio Equipment & Telecommunications Terminal
Equipment Directive
This Xerox product has been self-certified by Xerox for pan-European single
terminal connection to the analogue public switched telephone network (PSTN) in
accordance with Directive 1999/5/EC. The product has been designed to wor k with
the national PSTNs and compatible PBXs of the following countries:
Austria Germany Luxembourg Sweden
Belgium Greece Netherlands Switzerland
Denmark Iceland Norway United Kingdom
France Ireland Portugal Finland
Italy Spain Poland Hungary
Slovakia Slovenia Latvia Lithuania
Estonia Cyprus Malta Czech Republic
In the event of a problem you should contact your local authorised local dealer in
the first instance. This product has been tested to and is compliant with TBR21, a
specification for terminal equipment for use on analogue-switched telephone
networks in the European Economic Area. The product may be configured to be
compatible with other country networks. Please contact your authorised local dealer
if it needs to be reconnected to another country's network. There are no useradjustable settings in the product.
Page 1-16 Quick Reference Guide
Environmental Compliance
USA
Canada
Welcome
Energy Star
As an ENERGY STAR partner, Xerox Corporation has determined that (th e ba sic
configuration of) this product meets the ENERGY STAR guidelines for energy
efficiency.
The ENERGY STAR and ENERGY STAR MARK are registered United States
trademarks.
The ENERGY STAR Office Equipment Program is a team effort between U.S.,
European Union and Japanese governments and the office equipment industry to
promote energy-efficient copiers, printers, fax, multifunction machine, personal
computers, and monitors. Reducing product energy consumption helps combat
smog, acid rain and long-term changes to the climate by decreasing the emissions
that result from generating electricity.
Xerox ENERGY STAR equipment is preset at the factory to enter a “low power"
state and/or shut off completely after a specified period of use. These energy-saving
features can reduce product energy consumption in half when compared to
conventional equipment.
Environmental Choice
Terra Choice Environmental Serviced, Inc. of Canada has verified that this product
conforms to all applicable Environmental Choice EcoLogo requirements for
minimized impact to the environment.
As a participant in the Environmental Choice program, Xerox Corporation has
determined that this product meets the Environmental Choice guidelines for energy
efficiency.
Environment Canada established the Environmental Choice program in 1988 to
help consumers identify environmentally responsible products and services.
Copier, printer, digital press and fax products must meet energy efficiency and
emissions criteria, and exhibit compatibility with recycled supplies. Currently,
Environmental Choice has more than 1600 approved produ cts and 140 licensees.
Xerox has been a leader in offering EcoLogo approved products.
Quick Reference Guide Page 1-17
Product Recycling and Disposal
If you are managing the disposal of your Xerox produ ct, please note that the product
contains lead, mercury and other materials whose disposal may be regulated due
to environmental considerations in certain countries or states. The presence of lead
and mercury is fully consistent with global regulations applicable at the time that the
product was placed on the market.
European Union
Application of this symbol on your equipment is confirmation that you must dispose
of this equipment in compliance with agreed national procedures.
In accordance with European legislation end of life electrical and electronic
equipment subject to disposal, must be managed within agreed procedures.
Prior to disposal please contact your loca l dealer or Xerox repr esentative for end of
life take back information.
North America
Xerox operates an equipment take back and re u se/ re cycle program. Contact your
Xerox sales representative (1-800-ASK-XEROX) to determine whether this Xerox
product is part of the programme. For more information about Xer ox environmental
programmes, visit www.xerox.com/environment or for recycling and disposal
information, contact your local authorities. In the United States, you may also refer
to the Electronic Industries Alliance web site: www.eiae.org.
Other Countries
Please contact your local waste authorities and request disposal guidance.
Page 1-18 Quick Reference Guide
2 Product Overview
¾ Introduction.....................................................2-2
¾ CopyCentre.....................................................2-3
¾ WorkCentre.....................................................2-6
¾ WorkCentre Pro..............................................2-9
¾ Finishing Devices..........................................2-13
Quick Reference Guide Page 2-1
Introduction
Your new machine is not simply a conventional copier, it is a digital device capable
of copying, faxing, printing and scanning, dependent on your model and
configuration.
There are three models available:
¾ CopyCentre - A stand-alone digital device capable of copying and faxing
(optional). The copying function provides all the features available on
conventional copiers, with the added advantages of digital copier technology. A
fax kit can also be purchased to enable faxing.
¾ WorkCentre - A multi-functional digital device capable of copying, printing and
faxing (optional).
¾ WorkCentre Pro - An advanced multi-functional device offering a high
specification of features and functions. This model is capable of copying,
printing, faxing (optional) and scanning (optional).
Each model has six configurations available which provide either 32, 38, 4 5, 55, 65
or 75 copies/prints a minute.
All configurations are fully upgradable so as to meet any future requirements you
may have. Please contact your local Xerox representative for further information.
For further assistance in identifying your model, configuration and the additional
options available please refer to the relevant pages.
NOTE: All features and functions described within this Quick Reference Guide
relate to a fully configured WorkCentre Pro and may not be available on your
machine. If you require further information on any of the optional components, or
information on any of the other machine configurations please contact your local
Xerox representative.
Page 2-2 Quick Reference Guide
CopyCentre
Control Panel
Document Handler
(Touch Screen and
Numeric Keypad)
Bypass Tray
(folds up when not
in use)
Paper Trays 1 & 2
CopyCentre Options
The following options are available for the CopyCentre:
NOTE: To identify which options are compatible with your machine configuration,
please refer to “Option Compatibility” on page 2-5.
Document
Glass Cover
A flat hinged cover for the document glass. Fitted instead o f the docume nt handler.
Document Glass
(under the Document
Handler)
Offset Catch
Tray
High Capacity Feeder
(Paper Trays 3 & 4)
Product Overview
Document
Handler
High Capacity
Feeder
Offset Catch
Finisher There are 4 finisher types available:
Quick Reference Guide Page 2-3
Feeds up to 75 single or double sided documents. Documents from A5 to A3 can
be fed. Fitted instead of the document cover.
Holds paper trays 3 and 4. Both trays have a larger capacity than trays 1 and 2,
therefore reducing the number of times you need to replace paper in the machine.
Delivers output either face up or face down, collated or uncol lated. Each set or stack
Tray
will be offset from the previous to enable easy separation. Fitted instead of a
finisher.
- Basic Office Finisher
- Office Finisher
- Advanced Office Finisher
- Professional Finisher
To identify your finisher type and for more information about e ach finisher, refer to
“Finishing Devices” on page 2-13.
Your chosen finisher is fitted instead of the Offset Catch Tray.
Hole Punch This option is available if your machine is equipped with any of the three finishers
fitted with a Hole Punch. The kits available are 2 Hole, 4 Hole or Swedish 4 Hole.
Each sheet is punched individually, so there is no limit to the number of sheets in
the set. Additional Hole Punch kits can be purchased as an option, although only
one kit can be fitted at one time.
Convenience
Stapler
Up to 50 sheets of 80g/m
Stapler. The staple cartridge holds 5000 staples.
2
paper can be stapled manually using the Convenience
NOTE: The Convenience Shelf must be fitted to your machine before the
Convenience Stapler can be installed.
Envelope Tray This tray is inserted inside paper tray 2 to enable envelope printing. Up to 55 C10
envelopes can be loaded in the tray.
Basic Fax Kit
(Embedded)
Extended Fax
Kit
(Embedded)
Foreign
Interface
Device
256MB
Electronic Pre-
Collation
(EPC) Memory
This kit enables a single telephone line connection. Basic Fax, also referred to as
Embedded Fax, will scan your documents and send them to most types of fax
machine connected to a telephone network. The images are sent from your
machine directly to the fax number entered. This type of fax uses normal teleph one
lines to transmit data and standard telephone rates will apply.
Enables two telephone lines to be attached to the machine. This provides all the
features of the Basic Fax kit plus the capability to send and receive faxes same time.
Enables the attachment of a third party access and accounting device, such as a
card swipe or coin operated unit.
Additional temporary storage area for scanned information.
Page 2-4 Quick Reference Guide
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