Xerox 2121, 2121L User Manual

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English

Quick Reference Guide

CONTROL PANEL

Dial tone

Attach message

Charge Code Masking

Pause

Scan to PC or FTP

Redial

Broadcast

Address book

FAX

Send a Fax

1. Place documents face down on the document input tray.

2. Enter the fax machine number or select the number from the Quick-dial

function using the Address Book key. Use the Navigation keys to scroll to your selection.

3. Press the Fax / Copy key to send. The Line icon on the control panel screen flashes during the call phase.

4. Press the Stop key twice to cancel transmission at any stage.

COPY

Make a Copy

1. Place documents face down on the document input tray.

2. Press the Fax/Copy key and select number of copies using the number keypad.

FaxCentre

XEROX 2121/2121L FEATURES

Document input tray

Note: Place documents face down on the document input tray.

2121/2121L

Part number: 252780976A

Control panel

Document output tray

C Return to previous menu

M Access to menu

OK Confirm selection

Navigation keys

CONTROL PANEL SCREEN

Stop

Color scan / send

Internet

Fax/Copy

Line indicator

Paper jam

Toner level

Fax reception

3. Press OK to access Copy options or press the Fax/Copy key to copy.

4. Press the Stop key twice to cancel the operation.

(OPTIONAL)

OPTIONAL

Quicksend Documents via E-mail

1. Place documents face down on the document input tray.

2. Press the Internet key and enter destination e-mail address or select

using the Address Book key. Use the Navigation keys to scroll to your selection.

3. Press OK to access E-mail options or press the Internet key to send.

4. Press the Stop key twice to cancel the operation.

Send E-mails Message with Attachments

1. Press the Internet key and enter destination e-mail address or select

using the Address Book key. Use the Navigation keys to scroll to your selection.

E-MAIL

Power switch

Paper output tray

Resolution. Determines the print quality of the output document

Normal: Documents without drawings or small details

Fine: Documents with drawings or small characters

S Fine (Super Fine): Documents with very fine characters or drawings.

Photo: Photographic drawings.

Lighten / Darken. Affects the contrast of the output document.

Paper tray

2. Press OK. If applicable, enter the CC address. Press OK to confirm.

3. Enter the e-mail subject. Press OK to confirm.

4. Enter the e-mail text. Press the Attach Message key.

5. Follow the on-screen instructions to select Image (TIF) or PDF.

6. Press OK to access further options or place documents face down on the

document input tray and press the Internet key to send.

7. Press the Stop key twice to cancel the operation.

XEROX 2121/2121L

ADVANCED FAX OPTIONS

Advanced Dialing Options

Address Book Dialing

Dialing from the keypad

1. Place documents face down on the document input tray.

2. Enter your Speed Dial or Group Dial list name using the alphabetic

keypad, or enter the first letter of the list name and then use the Navigation keys to scroll though the list.

3. Press the key.

Assigned number dialing

1. Place documents face down on the document input tray.

2. Press the Address Book key to access the Speed Dial and Group Dial lists. Use one of the following options to select the required Speed Dial or Group Dial:

a. Use the Navigation keys to scroll through the address book.

b. If you have created a speed dial using the WITH ASSOCIATED

option, enter the appropriate assigned letter.

c. Enter the group dial or subscriber list assigned number. The

screen displays the name of the group dial or subscriber list assigned to this number.

3. Press the key.

Redial

Example of dialing with long distance and masked charge code:

8 F1 15851234567 +

4. Wait for the remote machine tone to indicate the line is clear.

5. Press the Fax/Copy key to start the document transmission.

∗∗∗∗

Broadcast to Multiple Numbers

1. Place documents face down on the document input tray

2. Enter the fax number or E-mail address, or use the Address Book or Redial keys.

3. Press the Broadcast key and select the number of the next

group dial or second subscriber list. You can repeat this step up to a maximum of 10 group dials.

4. Press OK to confirm.

Press the key to fax the document, or the key to send as an email.

Fax Confirmation Report

1. Press M 231 to access Report. Press OK to confirm.

2. Use the Navigation keys to select WITH to activate report, or WITHOUT to deactivate report. Press OK to confirm.

Secure Receive

3. Press the Stop key twice to cancel the operation.

Address Book Features

Creating Speed Dial Lists

To add a new Speed Dial contact to your Address Book

1. Press M 11 to access New Contact. Press OK to confirm.

2. Follow the on-screen instructions to enter your Speed Dial details:

• Enter Speed Dial Name. Press OK to confirm.

• Enter Phone Number. Press OK to confirm.

• Enter E-mail (optional). Press OK to confirm.

• Select Image (TIF) or PDF. Press OK to confirm.

• Enter FTP (optional if no e-mail address entered). Press OK to confirm. Additional on-screen prompts will appear to set up FTP.

3. Your Speed Dial ID number (Record No.) will automatically appear on the control panel screen. To modify the ID number, select another available number. Press OK to confirm.

4. Select WITH ASSOCIATED to assign a shortcut key for your speed dial. Enter the assigned shortcut key. Select WOUT ASSOCIATED if no shortcut keys required. Press OK to confirm.

5. Use the Navigation keys to select Modem Speed. Press OK to confirm.

6. Press the C key to cancel the operation at any time.

Fax Number

1. Press the Redial key. The redial list contains the last 10 numbers

dialed.

2. Use the Navigation keys to scroll to the required number.

E-mail Address

1. Press the Internet key. Press the Redial key. The redial list

contains the last 10 e-mail addresses used.

2. Use the Navigation keys to scroll to the required number.

Manual Dial

1. Place the document face down on the document input tray.

2. Press Manual Line key. Use the Navigation keys to set the tone volume.

3. Enter or select the dial number from the phone book. When entering the phone number, use the "F1" key to enter a

Pause and use the key to mask all following key strokes which will appear as "+" on the display and printed report.

Fax Answering Machine

To save an access code

1. Press M 383 to access Answer Code. Press OK to confirm.

2. Enter a 4 digit code. Press OK to confirm.

To activate or deactivate the answering machine mode

1. Press M 382 to access Activation. Press OK to confirm.

2. Enter the 4 digit code. Press OK to confirm.

3. Use the Navigation keys to select WITH to activate the answering machine mode, or WITHOUT to deactivate the answering machine mode.

4. Press OK to confirm.

5. Press the Stop key twice to cancel the operation.

To print a stored fax message

1. Press M 381 to access Print menu. Press OK to confirm.

2. Enter your 4 digit access code and press OK to confirm.

Creating Group Dial Lists

A Group Dial list is made from the Speed Dials already stored.

To add a new Group Dial list to your Address Book

1. Press M 12 to access New List. Press OK to confirm.

2. Enter the Group Dial List name. Press OK to confirm.

3. Press the Address Book key. Use the Navigation keys to select the required Speed Dial ID number. Press OK to confirm. Repeat this step to add further ID numbers.

4. Press the Fax/Copy key to save the group dial list.

5. Press the Stop key twice to cancel the operation.

Printing the Address Book

To print the numbers stored in the Address Book

1. Press M 15 to access Print. Press OK to confirm.