Xerox 2045e User Manual

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Printer/Scanner Unit

Type 2045e

Operating Instructions

Printer Reference 2

Setting Up the Printer Driver and Canceling a Print Job

Using the Document Server

Sample Print/Locked Print

Troubleshooting

Printer Features

Appendix

For safe and correct use of this machine, please be sure to read the Safety Information in the

"General Settings Guide" before you use it.

Introduction

This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.

Warning:

Use of controls or adjustment or performance of procedures other than those specified in this manual might result in hazardous radiation exposure.

Trademarks

Microsoft

, Windows® and Windows NT® are registered trademarks of Microsoft Corporation in the

United States and/or other countries.

Adobe

, PostScript®, Acrobat® are registered trademarks of Adobe Systems Incorporated.

PCL® is a registered trademark of Hewlett-Packard Company.

AppleTalk, Apple, Macintosh and Mac are registered trademarks of Apple Computer, Incorporated.

IPS-PRINT™ Printer Language Emulation Copyright

2000, Oak Technology, Inc., All Rights Re-

served.

Ethernet

is a registered trademark of Xerox Corporation.

UNIX is a registered trademark in the United States and other countries, licensed exclusively through X/Open Company Limited.

Bluetooth is a Trademark of the Bluetooth SIG, Inc. (Special Interest Group) and licensed to RICOH company limited.

The Bluetooth Trademarks are owned by Bluetooth SIG, Inc. USA

Other product names used herein are for identification purposes only and might be trademarks of their respective companies. We disclaim any and all right in those marks.

The proper names of the Windows operating systems are as follows:

• The product name of Windows

95 is Microsoft®Windows® 95

98 is Microsoft®Windows® 98

• The product name of Windows® Me is Microsoft®Windows®Millennium Edition (Windows Me)

• The product names of Windows® 2000 are as follows: Microsoft Microsoft Microsoft

• The product names of Windows Microsoft Microsoft

• The product names of Windows Microsoft Microsoft Microsoft

• The product names of Windows® NT are as follows: Microsoft Microsoft Microsoft

Windows® 2000 Advanced Server

Windows® 2000 Server

Windows® 2000 Professional

Windows® XP Professional

Windows® XP Home Edition

Windows® ServerTM 2003 Standard Edition

Windows® ServerTM 2003 Enterprise Edition

Windows® ServerTM 2003 Web Edition

Windows NT® Server 4.0

Windows NT® Workstation 4.0

Windows NT® Workstation operating system Version 4.0

XP are as follows:

ServerTM 2003 are as follows:

Notes:

Some illustrations in this manual might be slightly different from the machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

Manuals for This Machine.....................................................................................1

How to Read This Manual .....................................................................................3

1. Setting Up the Printer Driver and Canceling a Print Job

Accessing Printer Properties................................................................................5

Windows 95/98/Me - Accessing Printer Properties .................................................... 5

Windows 2000/XP - Accessing Printer Properties ..................................................... 6

Windows NT 4.0 - Accessing Printer Properties ........................................................7

Macintosh - Setting Up for Printing ............................................................................9

Canceling a Print Job ..........................................................................................10

Windows - Canceling a Print Job .............................................................................10

Macintosh - Canceling a Print Job ...........................................................................11

2. Using the Document Server

Accessing the Document Server........................................................................13

3. Sample Print/Locked Print

Sample Print ......................................................................................................... 15

Printing a Sample Print File...................................................................................... 15

Deleting a Sample Print File..................................................................................... 17

Checking the Error Log ............................................................................................ 17

Locked Print .........................................................................................................18

Printing a Locked Print File ...................................................................................... 18

Deleting Locked Print Files ......................................................................................19

Checking the Error Log ............................................................................................ 20

Form Feed.............................................................................................................21

Print Using a Selected Tray ..................................................................................... 21

Canceling Form Feed...............................................................................................22

4. Troubleshooting

Error & Status Messages on the Display Panel ................................................23

The Machine Does Not Print ...............................................................................28

Other Printing Problems ..................................................................................... 31

5. Printer Features

Printer Features Menu.........................................................................................35

Adjusting Printer Features..................................................................................37

Printer Features Parameters...............................................................................38

Paper Input...............................................................................................................38

List/Test Print ...........................................................................................................38

Maintenance.............................................................................................................41

System ..................................................................................................................... 42

Host Interface ........................................................................................................... 44

PCL Menu ................................................................................................................ 45

PS Menu ..................................................................................................................46

6. Appendix

Finisher.................................................................................................................47

Staple .................................................................................................................... 48

Staple Position ......................................................................................................... 48

Stapling Precautions ................................................................................................ 50

Punch ....................................................................................................................52

Punch Position ......................................................................................................... 52

Punching Precautions ..............................................................................................53

Collate ................................................................................................................... 54

Spool Printing ......................................................................................................56

Covers...................................................................................................................58

Slip Sheets............................................................................................................60

Chaptering............................................................................................................62

User Defined Pages .............................................................................................64

System Settings (Parallel Connection)..............................................................65

Specifications.......................................................................................................66

Options .....................................................................................................................67

INDEX......................................................................................................... 70

Manuals for This Machine

The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual.

Note

❒ Manuals provided are specific to machine type.

❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file.

❒ Two CD-ROMs are provided:

• CD-ROM 1“Operating Instructions for Printer/Scanner”

• CD-ROM 2“Scanner Driver & Document Management Utilities”

❖❖❖❖ General Settings Guide

Provides an overview of the machine. It also describes System Settings (such as paper trays and user codes settings), Document Server functions, and troubleshooting.

❖❖❖❖ Network Guide (PDF file - CD-ROM1)

Describes procedures for configuring the machine and computers in a network environment.

❖❖❖❖ Copy Reference

Describes operations, functions, and troubleshooting for the machine’s copier function.

❖❖❖❖ Facsimile Reference <Basic Features>

Describes operations, functions, and troubleshooting for the machine’s facsimile function.

❖❖❖❖ Facsimile Reference<Advanced Features>

Describes advanced functions and settings for key operators.

❖❖❖❖ Printer Reference 1

Describes system settings and operations for the machine’s printer function.

❖❖❖❖ Printer Reference 2 (PDF file - CD-ROM1) (this manual)

Describes operations, functions, and troubleshooting for the machine’s printer function.

❖❖❖❖ Scanner Reference (PDF file - CD-ROM1)

Describes operations, functions, and troubleshooting for the machine’s scanner function.

❖❖❖❖ Manuals for DeskTopBinder V2 Lite

DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled “Scanner Driver & Document Management Utilities”.

• DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2)

Describes installation of, and the operating environment for DeskTopBinder V2 Lite in detail. This guide can be displayed from the [Setup] dialog box when DeskTopBinder V2 Lite is installed.

• DeskTopBinder V2 Lite Introduction Guide (PDF file - CD-ROM2)

Describes operations of DeskTopBinder V2 Lite and provides an overview of its functions. This guide is added to the [Start] menu when DeskTopBinder V2 Lite is installed.

• Auto Document Link Guide (PDF file - CD-ROM2)

Describes operations and functions of Auto Document Link installed with DeskTopBinder V2 Lite. This guide is added to the [Start] menu when DeskTopBinder V2 Lite is installed.

❖❖❖❖ Manuals for ScanRouter V2 Lite

ScanRouter V2 Lite is a utility included on the CD-ROM labeled “Scanner Driver & Document Management Utilities”.

• ScanRouter V2 Lite Setup Guide (PDF file - CD-ROM2)

Describes installation of, settings, and the operating environment for ScanRouter V2 Lite in detail. This guide can be displayed from the [Setup] dialog box when ScanRouter V2 Lite is installed.

• ScanRouter V2 Lite Management Guide (PDF file - CD-ROM2)

Describes delivery server management and operations, and provides an overview of ScanRouter V2 Lite functions. This guide is added to the [Start] menu when ScanRouter V2 Lite is installed.

❖❖❖❖ Other manuals

• PS3 Supplement (PDF file - CD-ROM1)

• UNIX Supplement (available from an authorized dealer, or as a PDF file on

our Web site)

How to Read This Manual

Symbols

In this manual, the following symbols are used:

WARNING:

This symbol indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury.

CAUTION:

This symbol indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury, or damage to property.

* The statements above are notes for your safety.

Important

If this instruction is not followed, paper might misfeed, originals might be damaged, or data might be lost. Be sure to read this.

Preparation

This symbol indicates prior knowledge or preparation is required before operation.

Note

This symbol indicates precautions for operation, or actions to take after mal-operation.

Limitation

This symbol indicates numerical limits, functions that cannot be used together, or conditions in which a particular function cannot be used.

Reference

This symbol indicates a reference.

[]

Keys and buttons that appear on the computer's display.

Keys that appear on the machine's display panel.

{}

Keys built into the machine's control panel.

Keys on the computer's keyboard.

1. Setting Up the Printer Driver and Canceling a Print Job

Accessing Printer Properties

Windows 95/98/Me Accessing Printer Properties

Changing default settings

On the [Start] menu, point to [Set-

AAAA

tings], and then click [Printers].

The [Printers] window appears.

Click the icon of the machine

BBBB

whose default you want to change.

On the [File] menu, click [Proper-

CCCC

ties].

The printer properties dialog box appears.

Make the settings you require,

DDDD

and then click [OK].

Note

❒ With some applications, printer

driver settings are not used, and the application's own settings are applied.

Making settings from an application

To make settings for a specific application, open the printer properties dialog box from that application. The following example describes how to make settings for the WordPad application that comes with Windows 95/98/Me.

Note

❒ Actual procedures for opening the

printer properties dialog box may vary depending on the application. For more information, see the operating instructions that come with the application you are using.

❒ Any setting you make in the fol-

lowing procedure is valid for the current application only:

On the [File] menu, click [Print].

AAAA

The [Print] dialog box appears.

In the [Name] list, select the ma-

BBBB

chine you want to use, and then click [Properties].

The printer properties dialog box appears.

Make the settings you require,

CCCC

and then click [OK].

Click [OK] to start printing.

DDDD

Setting Up the Printer Driver and Canceling a Print Job

Windows 2000/XP - Accessing Printer Properties

Changing default settings - Printer properties

Limitation

❒ Changing machine settings re-

quires Manage Printers permission. Members of Administrators and Power Users groups have Manage Printers permission by default. When you set up options, log on using an account that has Manage Printers permission.

On the [Start] menu, point to [Set-

AAAA

tings], and then click [Printers].

The [Printers] window appears.

Note

❒ In Windows XP Professional,

open the [Printers and Faxes] window on the [Start] menu.

❒ In Windows XP Home Edition,

open the [Printers and Faxes] window by clicking [Control Pan- el] from the [Start] button on the taskbar, click [Printers and Other

Hardware], and then click [Printers and Faxes].

Make the settings you require,

DDDD

and then click [OK].

Note

❒ Normally you do not have to

change the “Form to Tray As- signment” settings on the [De- vice Settings] tab in the PostScript 3 printer driver.

❒ Settings you make here are used

as default for all applications.

Changing default settings - Printing preferences properties

Limitation

❒ Changing machine settings re-

quires Manage Printers permission. Members of the Administrators and Power Users groups have Manage Printers permission by default. When you set up options, log on using an account that has Manage Printers permission.

On the [Start] menu, point to [Set-

AAAA

tings], and then click [Printers].

The [Printers] window appears.

Note

❒ In Windows XP Professional,

open the [Printers and Faxes] window on the [Start] menu.

Click the icon of the machine

BBBB

whose default you want to change.

On the [File] menu, click [Proper-

CCCC

ties].

The printer properties dialog box appears.

❒ In Windows XP Home Edition,

open the [Printers and Faxes] window by clicking [Control Pan- el] from the [Start] button on the taskbar, click [Printers and Other

Hardware], and then click [Printers and Faxes].

Click the icon of the machine

BBBB

whose default you want to change.

Accessing Printer Properties

On the [File] menu, click [Printing

CCCC

Preferences...].

The [Printing Preferences] dialog box appears.

Make the settings you require,

DDDD

and then click [OK].

Note

❒ Settings you make here are used

as default for all applications.

Making settings from an application

To make settings for a specific application, open the [Print] dialog box from that application. The following example describes how to make settings for the WordPad application that comes with Windows 2000/XP.

Note

❒ Actual procedures for opening the

[Print] dialog box vary depending on the application. For more information, see the operating instructions that come with the application you are using.

❒ Any setting you make in the fol-

lowing procedure is valid for the current application only.

On the [File] menu, click [Print...].

AAAA

The [Print] dialog box appears.

In the [Select Printer] list, select the

BBBB

machine you want to use, and then click the tab for which you want to change print settings.

Make the settings you require.

CCCC

Click [Print] to start printing.

DDDD

Under Windows XP, click [OK], and then click [Print] to start printing.

Windows NT 4.0 - Accessing Printer Properties

Changing default settings - Printer properties

Limitation

❒ Changing machine settings re-

quires Full Control access permission. Members of Administrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default. When you set up options, log on using an account that has Full Control permission.

On the [Start] menu, point to [Set-

AAAA

tings], and then click [Printers].

The [Printers] window appears.

Click the icon of the machine

BBBB

whose default you want to change.

On the [File] menu, click [Proper-

CCCC

ties].

The printer properties dialog box appears.

Note

❒ In Windows XP, click [Prefer-

ence] to open the Printing Pref-

erences dialog box.

Setting Up the Printer Driver and Canceling a Print Job

Make the settings you require,

DDDD

and then click [OK].

Note

❒ Normally you do not have to

change the “Form to Tray Assignment” settings on the [De- vice Settings] tab in the PostScript 3 printer driver.

❒ Settings you make here are used

as default for all applications.

Changing the default settings - Default document properties

Limitation

❒ Changing machine settings requires

Full Control access permission. Members of the Administrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default. When you set up options, log on using an account that has Full Control permission.

On the [Start] menu, point to [Set-

AAAA

tings], and then click [Printers].

The [Printers] window appears.

Click the icon of the machine

BBBB

whose default you want to change.

Making settings from an application

4.0.

Note

❒ Actual procedures for opening the

printer properties dialog box vary depending on the application. For more information, see the operating instructions that come with the application you are using.

❒ Any setting you make in the fol-

lowing procedure is valid for the current application only.

On the [File] menu, click [Print].

AAAA

The [Print] dialog box appears.

In the [Name] list, select the ma-

BBBB

chine you want to use, and then click [Properties].

The printer properties dialog box appears.

Make the settings you require,

CCCC

and then click [OK].

Click [OK] to start printing.

DDDD

On the [File] menu, click [Document

CCCC

Defaults].

The [Default] dialog box appears.

Make the settings you require,

DDDD

and then click [OK].

Note

❒ Settings you make here are used

as default for all applications.

Accessing Printer Properties

Macintosh - Setting Up for Printing

Making paper settings from an application

Open the file you want to print.

AAAA

On the [File] menu, click [Page Set-

BBBB

up].

The [AdobePS Page Setup] dialog box appears.

Make sure the machine you want

CCCC

to use is shown in the [Printer:] box.

Note

❒ In Mac OS X, this is called [For-

mat for:].

❒ If the machine is not shown in

the [Printer:] box, use the pop-up menu to display a list of available machines.

Setting up for printing from an application

Open the file you want to print.

AAAA

On the [File] menu, click [Print].

BBBB

The [Printer Features] dialog box ap- pears.

Make sure the machine is selected

CCCC

in the [Printer:] box.

Make the settings you require,

DDDD

and then click [Print] to start printing.

Reference

The actual appearance of Page Setup depends on the application you are using. See the operating instructions that come with the Macintosh for more information.

In the [Paper:] box, select the pa-

DDDD

per size.

Make the settings you require,

EEEE

and then click [OK].

Setting Up the Printer Driver and Canceling a Print Job

Canceling a Print Job

Windows - Canceling a Print Job

Double-click the printer icon on

AAAA

the Windows taskbar.

A window appears, showing all print jobs currently queued for printing. Check the current status of the job you want to cancel.

Select the name of the job you

BBBB

want to cancel.

Press [Reset Current Job] or [Reset

FFFF

All Jobs].

• [Reset Current Job]: cancels the

print job currently being processed.

• [Reset All Jobs]: cancels all jobs

in the print queue.

On the [Document] menu, click

CCCC

[Cancel Printing].

Note

❒ In Windows XP and Windows

NT, click [cancel] on the [Docu- ment] menu.

❒ In Windows 95/98/Me, 2000 or

NT 4.0, you can also open the print job queue window by double-clicking the machine icon in the [Printers] machine window (the [Printers and Faxes] window underWindows XP).

Press the {{{{Printer}}}} key on the ma-

DDDD

chine's control panel.

Press [Job Reset] on the display

EEEE

panel.

• [Resume Printing]: resumes print-

ing jobs.

A confirmation message appears.

Press [Yes] to cancel the print job.

GGGG

Note

❒ Press [No] to return to the previ-

ous display.

Important

❒ If the machine is shared by mul-

tiple computers, be careful not to accidentally cancel someone else's print job.

❒ If the machine is connected to

the computer using a parallel cable, sent print jobs may be canceled if [Reset All Jobs] is pressed while “Waiting...” is on the display panel. After the interval set in [I/O Timeout] in Printer Features has passed, the next print job can be sent. A print job sent from a different client computer will not be canceled in this case.

Canceling a Print Job

Note

❒ You cannot stop printing data

that has already been processed. For this reason, printing may continue for a few pages after you press [Job Reset].

❒ A print job containing a large

volume of data may take considerable time to stop.

Macintosh - Canceling a Print Job

Double-click the printer icon on

AAAA

the desktop.

A window appears, showing all print jobs currently queued for printing. Check the current status of the job you want to cancel.

Note

❒ In Mac OS X, start Print Center.

Select the name of the job you

BBBB

want to cancel.

Click the pause icon, and then

CCCC

click the trash icon. Press the {{{{Printer}}}} key on the ma-

DDDD

chine's control panel.

Press [Job Reset] on the display

EEEE

panel.

Press [Reset Current Job] or [Reset

FFFF

All Jobs].

• [Reset Current Job]: cancels the

print job currently being processed.

• [Reset All Jobs]: cancels all jobs

in the print queue.

• [Resume Printing]: resumes print-

ing jobs.

A confirmation message appears.

Press [Yes] to cancel the print job.

GGGG

Note

❒ Press [No] to return to the previ-

ous display.

Important

❒ If the machine is shared by mul-

tiple computers, be careful not to accidentally cancel someone else's print job.

Note

❒ You cannot stop printing data

that has already been processed. For this reason, printing may continue for a few pages after you press [Job Reset].

❒ A print job containing a large

volume of data may take considerable time to stop.

Setting Up the Printer Driver and Canceling a Print Job

2. Using the Document Server

Accessing the Document Server

The Document Server enables you to store documents on the machine's hard disk, allowing you to edit and print as and when you want.

Limitation

❒ Applications with their own drivers, such as PageMaker, do not support this

function.

Reference

For more information about Document Server functions, see General Settings Guide.

For information about how to access Document Server from a client, see the printer driver Help.

Note

❒ When you use the Document Server, the following functions can be selected

using the machine's control panel:

• Copies

• Collate

• Duplex

• Staple

• Punch

• Paper selection: Paper source tray, paper type, paper output tray.

• Functions related to paper selection: Cover sheets, slip sheets, chaptering.

❒ The above items are dimmed, so you cannot set them from the printer prop-

erties dialog box when the Document Server is selected.

❒ You must enter a user ID, using up to eight alphanumeric characters.

❒ You should enter a Password and File Name to distinguish the job from oth-

ers.

❒ Up to 3,000 files can be stored in the Document Server. No new files can be

stored after 3,000 is reached. Even if less than 3,000 files are stored, new files cannot be stored when

• a file to be stored contains more than 1,000 pages,

• the total number of pages contained in files stored exceeds 9,000,

• the hard disk is full.

Using the Document Server

❒ The Document Server also stores files scanned using the Automatic Docu-

ment Feeder (ADF) or exposure glass. You should delete unnecessary stored files once in a while so as not to exceed the capacity of the hard disk. For how to delete stored files, see General Settings Guide.

❒ When using the hard disk for functions other than those of Document Server,

you may be unable to store new files in the Document Server, even if there are less than 3,000 files stored.

3. Sample Print/Locked Print

Sample Print

Use this function to print only the first set of a multiple-set print job. After you have checked the result, remaining sets can be printed or canceled using the machine's control panel. This can reduce misprints due to mistakes in content or settings.

Note

❒ If the application has a collate op-

tion, make sure it is not selected before sending a print job. By default, sample print jobs are automatically collated by the printer driver. If a collate option is selected from the application's [Print] dialog box, more prints than intended may be produced.

❒ You can identify the file you want

to print by user ID and date and time when the job was stored.

❒ The number of pages the machine

can save depends on the contents of the print image. For example, the machine can save up to 30 jobs or 1,000 pages, including locked print files, depending on data volume.

❒ If the first set of the sample print

files is not as you expected and you do not want to print remaining sets, delete the sample print file using the display panel. If you print the remaining sets of the sample print file, the job in the machine is deleted automatically.

Printing a Sample Print File

The following procedure describes how to print a sample print file with the PCL 6/5e printer driver. For information about how to print a sample print file with the PostScript 3 printer driver, see PostScript 3 Unit

Type 2045 Operating Instructions Supplement included as a PDF file on the

CD-ROM.

Limitation

❒ Applications with their own driv-

ers, such as PageMaker, do not support this function.

❒ If you are using Mac OS X, this

function cannot be used.

Configure the sample print in the

AAAA

printer driver's properties.

Reference

For details about configuring the PCL 6/5e or RPCS™ printer driver, see the relevant Help files.

Start printing from the applica-

BBBB

tion's [Print] dialog box.

Note

❒ Make sure to set more than two

copies.

The sample print job is sent to the machine, and the first set is printed.

Sample Print/Locked Print

On the machine's control panel,

CCCC

press the {{{{Printer}}}} key to display the Printer screen.

Press [View Sample Print jobs].

DDDD

ZHZS040E

Press [Change Set Qty.] to change

FFFF

the number of sets to be printed.

If you do not want to change the set quantity, proceed to step

Enter the new number of sets us-

GGGG

ing the number keys, and then press [OK].

The screen returns to the file list screen.

A list of the sample print files stored in the machine appears.

The following items also appear:

• User ID: The user ID set up by the printer driver.

• Date/Time : The date and time when the job was sent from the computer.

• Qty. : The number of remaining sets.

Select the file you want to print

EEEE

by pressing it.

Note

❒ Press [UUUUPrev.] or [TTTTNext.] to

scroll through the list.

❒ Only one file can be selected at a

time.

Note

❒ You can enter up to 999 sets.

❒ Press [Clear] to correct any entry

mistakes.

❒ If you want to cancel changing

the set quantity, press [Cancel].

Press [Print].

HHHH

The print confirmation screen appears.

Press [Yes].

IIII

The remaining sets are printed.

Note

❒ Press [No] to cancel printing.

❒ When printing is completed, the

stored file will be deleted.

❒ If printing is stopped by press-

ing [Job Reset] after it has started, the file will be deleted.

❒ If there is a print job outstand-

ing, this will be printed before the sample print job.

Sample Print

Deleting a Sample Print File

If you are not satisfied with the sample printout, you can delete the sample print file, revise it and print it again until the settings are suitable.

Press the {{{{Printer}}}} key to display

AAAA

the Printer screen.

Press [View Sample Print jobs].

BBBB

A list of sample print files stored in the machine appears.

Select the file you want to delete

CCCC

by pressing it.

Note

❒ Press [UUUUPrev.] or [TTTTNext.] to

scroll through the list.

Checking the Error Log

If a file could not be stored, you can check the error log on the control panel.

Limitation

❒ The error log displays only the 20

most recent entries. If the power is turned off, the log is deleted.

Press the {{{{Printer}}}} key to display

AAAA

the Printer screen.

Press [View Sample Print jobs].

BBBB

Press [Show Error Log].

CCCC

❒ Only one file can be selected at a

time.

Press [Delete].

DDDD

The delete confirmation screen will appear.

Press [Yes] to delete the file.

EEEE

After the file has been deleted, the file list screen will return.

Note

❒ If you do not want to delete the

file, press [No].

An error log list appears.

Note

❒ Press [UUUUPrev.] or [TTTTNext.] to

scroll through the error files.

❒ Press [Exit] after checking the

log.

❒ To print files that appear in the

error log, resend them after stored files have been printed or deleted.

Sample Print/Locked Print

Locked Print

Use this function to maintain privacy when printing confidential documents on the machine over a shared network. Usually, it is possible to print data using the display panel once it is stored in this machine. When using Locked Print, it is not possible to print unless a password is entered on the machine's display panel. Your confidential documents will be safe from being viewed by other people.

Note

❒ If the application has a collate op-

tion, make sure it is not selected before sending a print job. Locked print jobs are automatically collated by the printer driver as default. If a collate option is selected in the application print dialog box, more sets than intended may be printed.

❒ You can identify the file you want

to print by User ID, and date and time when the job was stored.

❒ The number of pages the machine

can save depends on print image content. For example, the machine can save up to 30 jobs or 1,000 pages including sample print files, depending on data volume.

❒ After the locked print file is print-

ed, the job is automatically deleted.

❒ Turning off the machine's main

power switch deletes locked print files.

Printing a Locked Print File

The following procedure describes how to print a locked print file with the PCL 6/5e printer driver. For information about how to print a locked print file with the PostScript 3 printer driver, see PostScript 3 Unit Type 2045 Operating Instructions Supplement included as a PDF file on the CD-ROM.

Limitation

❒ Applications with their own driv-

ers, such as PageMaker, do not support this function.

❒ If you are using Mac OS X, this

function cannot be used.

Configure the locked print in the

AAAA

printer driver's properties.

Reference

For details about configuring the PCL 6/5e or RPCS™ printer driver, see the corresponding Help files.

Start printing from the applica-

BBBB

tion's [Print] dialog box.

The locked print job is sent to the machine.

On the machine's control panel,

CCCC

press the {{{{Printer}}}} key to display the Printer screen.

Press [View Locked Print jobs].

DDDD

Locked Print

A list of stored locked print files appears.

The following items also appear:

• User ID: The user ID set up by the printer driver.

• Date/Time: The date and time when the job was sent from the computer.

Select the file you want to print

EEEE

by pressing it.

Note

❒ Press [UUUUPrev.] or [TTTTNext.] to

scroll through the list.

❒ Only one file can be selected at a

time.

Press [Print].

FFFF

The password screen appears.

Press [Yes].

HHHH

The locked file is printed.

Note

❒ Press [No] to cancel printing.

❒ If printing is stopped by press-

ing [Job Reset] after it has started, the file will be deleted.

Deleting Locked Print Files

Press the {{{{Printer}}}} key to display

AAAA

the Printer screen.

Press [View Locked Print jobs].

BBBB

A list of stored locked print files stored appears.

Select the file you want to delete

CCCC

by pressing it.

Note

❒ Press [UUUUPrev.] or [TTTTNext.] to

scroll through the list.

❒ Only one file can be selected at a

time.

Enter the password using the

GGGG

number keys, and then press [OK].

The print confirmation screen appears.

Note

❒ A confirmation screen will ap-

pear if the password is not entered correctly. Press [OK] to enter the password again.

Press [Delete].

DDDD

The password screen is displayed.

Enter the password using the

EEEE

number keys, and then press [OK].

The delete confirmation screen appears.

Note

❒ A confirmation screen will ap-

pear if the password is not entered correctly. Press [OK] to enter the password again.

Sample Print/Locked Print

Press [Yes].

FFFF

After the file has been deleted, the file list screen returns.

Note

❒ If you do not want to delete the

file, press [No].

❒ If you forget your password, se-

lect [Unlock] from [VVVVTemporarily

Unlock Files] in [Password Management for Stored Files] on the [Key Operator Tools] tab of the System

Settings screen. With this setting, the password screen is not displayed in the procedure above. For more information about [ Display Password with

Stored File], see General Settings Guide.

Checking the Error Log

Note

❒ Press [UUUUPrev.] or [TTTTNext.] to

scroll through the error files.

❒ Press [Exit] after checking the

log.

❒ To print files that appear in the

error log, resend them after stored files have been printed or deleted.

If a file could not be stored in this machine, you can check the error log on the display panel.

Limitation

❒ The error log displays only the 20

most recent entries. If the power is turned off, the log will be deleted.

Press the {{{{Printer}}}} key to display

AAAA

the Printer screen.

Select [View Locked Print jobs].

BBBB

Press [Show Error Log].

CCCC

An error log list appears.

Form Feed

This section gives instructions for operating the machine when there is no tray for the selected paper size or type, or when paper loaded in the machine has run out.

Limitation

❒ The tray cannot be changed if the

following functions are set for it:

• Staple

• Punch

• Duplex Print to a tray that does

not support duplex printing

• Cover Sheet

• Front/Back Covers

• Slip Sheets

• Chaptering

Note

❒ If form feed is selected for a tray

with the following settings, you can change the tray by canceling the settings:

• Staple

Form Feed

Print Using a Selected Tray

Select the tray for form feed from

AAAA

those that appear on the display panel.

If you want to print after adding paper to the tray, select the tray after loading the correct paper.

Note

❒ To load paper in the bypass

tray, see "Setting Paper on the Bypass Tray", Printer Reference

Press [Continue].

BBBB

The machine prints using the selected tray.

Note

❒ If a tray with a smaller paper

size is selected, the print job may be cut short, or other problems may occur.

• Punch

❒ If Auto Continue is selected, form

fed paper is printed after a set interval. See p.42 “System”.

If the machine does not have a tray for the selected paper size or paper type, or if the selected paper loaded in the machine has run out, a caution message appears.

If this message appears, do one of the following:

Sample Print/Locked Print

Canceling Form Feed

Press [Reset].

AAAA

Delete the stored print job, and then cancel form feed.

Press [Reset Current Job] or [Reset

BBBB

All Jobs].

• [Reset Current Job]: cancels the print job currently being processed.

• [Reset All Jobs]: cancels all jobs in the print queue.

• [Resume Printing]: resumes print- ing jobs.

A confirmation message appears.

Note

❒ You cannot stop printing data

that has already been processed. For this reason, printing may continue for a few pages after you press [Job Reset].

❒ A print job containing a large

volume of data may take considerable time to stop.

Reference

p.10 “Canceling a Print Job”

Press [Yes] to cancel the print job.

CCCC

Note

❒ Press [No] to return to the previ-

ous display.

Important

❒ If the machine is shared by mul-

tiple computers, be careful not to accidentally cancel someone else's print job.

❒ Under Windows, If the machine

is connected to the computer using a parallel cable, sent print jobs may be canceled if [Reset All Jobs] is pressed while “Wait- ing...” is on the display panel. After the interval set in [I/O Time- out] in Printer Features has passed, the next print job can be sent. A print job sent from a different client computer will not be canceled in this case.

4. Troubleshooting

Error & Status Messages on the Display Panel

This section describes the principal messages that appear on the panel display. If a message not described here appears, act according to the message.

Reference

Before turning the main power off, see ‘Turning On the Power’, General Settings Guide.

❖❖❖❖ Status messages

Message Status

Hex Dump Mode In Hex Dump mode, the machine receives data in hexadecimal

format. Turn off the machine after printing, and then turn back on.

Offline The machine is offline. To start printing, switch the machine

online by pressing [Offline] on the display panel.

Please wait. The machine is preparing the development unit. Wait a while.

Printing... The machine is printing. Wait a while.

Ready This is the default ready message. The machine is ready for

use. No action is required.

Resetting job... The machine is resetting the print job. Wait until “Ready” ap-

pears on the display panel.

Waiting... The machine is waiting for the next data to print. Wait a while.

❖❖❖❖ Alert messages

Messages/Second messages Causes Solutions

Cannot connect with the wireless card.

Close duplex unit cover. The cover of the duplex unit is

The IEEE 802.11b card may have come off, or an error may have occurred in the IEEE

802.11b card.

open.

Turn off the main power switch, and check the card is installed correctly. If the message appears again, contact your sales or service representative.

Close the cover of the duplex unit.

Collate has been cancelled. The collate print function has

been canceled.

Turn off the main power switch, and back on again. If the message appears again, contact your sales or service representative.

Troubleshooting

Messages/Second messages Causes Solutions

DIMM has a problem. An error has occurred in the

DIMM inside the machine.

Driver setting error. (Memory)

Duplex has been cancelled. Duplex printing has been can-

Ethernet board has a problem.

There is an error in the downloaded font(s).

Insufficient memory or memory settings for the printer driver may not match memory actually installed.

celed.

An error has occurred in the Ethernet board.

Contact your sales or service representative.

Reset the parameter for downloading fonts.

Specify correct memory capacity on the [Change Accesso- ries...] tab in the RPCS™ printer driver.

To print the image correctly, increase memory capacity, or reduce resolution image.

Check the paper used is suitable for duplex printing. Or, increase memory capacity. When installing a memory module in the machine, contact your sales or service representative.

Turn off the main power switch, and back on again. If the message appears again, contact your sales or service representative.

Exceeded max capacity of document server. Cannot stored.

Exceeded max number of files of document server. Cannot stored.

Exceeded max number of pages of document server. Cannot stored.

Exceeded max. stored files in sample print and locked print.

Exceeded max. stored pages in sample print and locked print.

Hard disk drive capacity exceeded storing to the Document Server.

The maximum number of files stored in the Document Server has been exceeded.

The maximum number of pages stored in the Document Server has been exceeded.

The maximum number of stored files has been exceeded during Sample Print or Locked Print.

The maximum number of stored pages has been exceeded during Sample Print or Locked Print.

Delete some files stored in the Document Server or decrease the file size to be downloaded.

Delete some files stored in the Document Server.

Delete some pages stored in the Document Server or decrease the number of pages to be downloaded.

Delete some stored files or reduce file sizes.

Reduce the number of pages to be printed.

Error & Status Messages on the Display Panel

Messages/Second messages Causes Solutions

Exceeded max. pages. Collate is incomplete.

Finisher is in use for another function. Please wait.

Following output tray is full. ### Remove the paper. ###

The maximum number of pages has been exceeded for collation.

The finisher is in use by another function, such as the copier function.

The indicated output tray is full.

Note

❒ “###” in the message rep-

resents a output tray.

HDD has a problem. An error has occurred in the

hard disk drive.

HDD has not been installed. Locked Print was performed

without the hard disk installed, or the hard disk is damaged.

Turn off the main power switch, and back on again. Reduce the number of pages to be printed. If the message appears again, contact your sales or service representative.

Wait until the other function has finished using the finisher.

Remove the paper.

Turn off the main power switch, and back on again. If the message appears again, contact your sales or service representative.

Contact your sales or service representative.

HDD is full. The maximum hard disk area

size for form/font has been exceeded.

An HDD overflow error occurred during Sample Print or Locked Print.

IEEE 802.11b (Wireless LAN) has a problem.

LCT has a problem. Turn Main Power Switch off then on. If the error appears again, call service representative.

dLower Staple is almost empty.

IEEE 802.11b card was not inserted when the machine was turned on, or it was pulled out after the machine turned on.

An error has occurred in the Large Capacity Tray (LCT).

There are only a few staples left in the lower stapler.

Delete unused form /font types.

Delete some stored files, or reduce the size of the file to be downloaded.

Turn off the machine and check the IEEE 802.11b card is inserted correctly. Then, turn the machine on again. If the message appears again, call your service center.

Turn off the main power switch, wait five minutes, and on again. If the message appears again, call your sales or service representative.

Load more staples.

Troubleshooting

Messages/Second messages Causes Solutions

NV-RAM has a problem. An error has occurred in the

optional memory unit.

Output tray has been changed.

Paper in duplex unit. Open cover and remove paper.

Paper in staple tray. Open finisher cover and remove paper.

Parallel I/F board has a problem.

Print overrun. The image data has been

Problems with the wireless board.

Problems with the wireless card.

The output tray has been changed because of the paper size limitation of the selected tray.

There is a misfeed in the duplex unit.

There is paper remaining inside the finisher.

An error has occurred in the parallel interface board.

thinned out due to image compression.

An error may have occurred in the IEEE 802.11b card (wireless LAN board).

An error may have occurred in the IEEE 802.11b card.

Turn off the main power switch, and back on again. If the message appears again, call your sales or service representative.

Select the correct output tray.

Open the cover of the duplex unit, and remove the misfed paper.

Open the cover of the finisher, and remove the paper.

Contact your sales or service representative.

Increase memory capacity. When installing a memory module in the machine, contact your sales or service representative.

Turn off the main power switch, and back on again. If the message appears again, contact your sales or service representative.

Punch has been cancelled. Punch has been cancelled. Check the paper feed direc-

tion, paper orientation, and punch position.

RPCS graphic error. There is insufficient graphics

memory to print the data.

RPCS memory overflow. A memory overflow occurred

during the print job. After part of the data is printed, the print job is suspended.

Specify the correct memory capacity on the [Change Acces- sories...] option in the RPCS™ printer driver.

To print the image correctly, install more memory in the machine, or reduce image resolution.

Error & Status Messages on the Display Panel

Messages/Second messages Causes Solutions

RPCS syntax error. Bidirectional transmission

may not be working properly, or the RPCS™ printer driver settings may not be correct.

Selected paper tray is in use for another function. Please wait.

Shift tray has a problem. Call service representative.^

Staple has been cancelled. Staple printing has been can-

Staple unit is in use for another function. Please wait.

DToner is almost empty. The toner has almost run out. Replace the toner cartridge

Turn the main power switch off, then check the card.

The specified paper tray is in use by another function, such as the copier function.

A malfunction occurs when using the shift function.

celed.

The staple unit is in use by another function, such as the copier function.

The IEEE 802.11b card may have come off, or an error may have occurred in the IEEE

802.11b card.

Confirm the option settings for the printer driver match the options installed on the machine.

Wait until the other function has finished using the specified paper tray.

Contact your sales or service representative.

Check the paper feed direction, paper orientation and stapling position.

Wait until the other function has finished using the staple unit.

with a new one.

Turn off the main power switch, and check the card is installed correctly. If the message appears again, contact your sales or service representative.

Unauthorized user access. Print job has been cancelled.

USB has a problem. An error has occurred in the

Print job canceled due to user restrictions.

USB interface.

Check the User Code permission status.

Turn off the main power switch, and back on again. If the message appears again, contact your sales or service representative.

Troubleshooting

The Machine Does Not Print

Possible Cause Solutions

Is the power on? Check the cable is securely plugged into the power outlet and the

machine.

Turn on the main power switch.

Is the machine online? If not, press [ffffOnline] on the display panel.

Does the printer function status indicator stay red?

Is there a warning status or error message on the display panel?

Can you print a configuration page?

Is the interface cable connected securely to the machine and computer?

Are you using the correct interface cable?

Was the interface cable connected after the machine was turned on?

Is the signal status satisfactory when using wireless LAN in infrastructure mode ?

If so, check the error message on the display panel and take required action.

If so, check the error message or warning status on the display panel and take the required action.

If you cannot print a configuration page, there maybe a machine malfunction. Contact your sales or service representative.

See p.38 “Printing the configuration page” for printing a configuration page.

Connect the interface cable securely. If it has a fastener, fasten that securely as well.

See “Connecting the Machine”, Printer Reference 1.

The type of interface cable you should use depends on the computer. Be sure to use the correct one. If the cable is damaged or worn, replace it.

See “Connecting the Machine”, Printer Reference 1.

Connect the interface cable before turning on the machine.

To check signal status, press {{{{User Tools/Counter}}}} on the display panel, and then press [System Settings] on the display panel. On the

[Interface Settings] tab, select [IEEE 802.11b], and then press [Wireless LAN Signal]. If signal quality is poor, move the machine to a loca-

tion where radio waves can pass or remove objects that might cause interference.

When using wireless LAN, is the SSID correctly set?

Note

❒ You can check signal status only when using wireless LAN in

infrastructure mode.

Check using the machine's display panel that the SSID is correctly set.

See “Interface Settings/IEEE 802.11b (Option)”, General Settings Guide.

Possible Cause Solutions

The Machine Does Not Print

When using wireless LAN, is the access point correctly set?

When using wireless LAN, is the LED on the wireless LAN card lit or blinking?

Is the wireless LAN being used in ad hoc mode?

Did you change the option settings on the machine?

Check access point settings when in infrastructure mode. Depending on the access point, client access may be limited by MAC address.

Also, check there are no problems in transmission between access point and wired clients, and between access point and wireless clients.

Confirm the orange LED is lit, and the green LED is lit or blinks during transmission.

Turn the main power off and back on. See “Turning On the Power”, General Settings Guide.

Otherwise, configure [Network] in [Interface Settings] in [System Set- tings]. See “Setting Up the Machine on a Network”, Network Guide.

When using the RPCS™ printer driver on Windows 2000 and connecting with IEEE 1394, an error may occur if you change the option settings on the machine. In this case, follow the procedure below:

Unplug the IEEE 1394 interface cables connected to the computer.

Run the utility tool for the IEEE 1394 interface board, which is stored in the following path on the CD-ROM labeled “Printer Drivers and Utilities”.

\UTILITY\1394\

Reference

For more information about using the utility tool for IEEE 1394, see the README file in the same directory on the CDROM.

Restart the computer.

Connect the computer to the machine using the IEEE 1394 interface cables.

Troubleshooting

Problem Solutions

Is the Data In indicator blinking or lit after starting the print job?

If not, data is not being sent to the machine.

❖❖❖❖ When the machine is connected to the computer using

the interface cable

Check the machine port settings are correct. For parallel port connection, port LPT1 or LPT2 should be set.

• Windows 95/98/Me

Click the [Start] button, point to [Settings], and then click [Printers].

Click the icon of the machine. On the [File] menu, click [Properties].

Click the [Details] tab.

In the [Print to the following port(s)] list, confirm the correct port is selected.

• Windows 2000

Click the [Start] button, point to [Settings], and then click [Printers].

Click the icon of the machine. On the [File] menu, click [Properties].

Click the [Ports] tab.

In the [Print to the following port(s)] list, confirm the correct port is selected.

• Windows XP Professional

Click the

Click the icon of the machine. On the [File] menu, click [Properties].

Click the [Ports] tab.

In the [Print to the following port(s)] list, confirm the correct port is selected.

• Windows XP Home Edition

Click the [Start] button, click [Control Panel], click [Print- ers and Other Hardware], and then click [Printers and Faxes].

Click the icon of the machine. On the [File] menu, click [Properties].

Click the [Ports] tab.

In the [Print to the following port(s)] list, confirm the correct port is selected.

• Windows NT 4.0

Click the [Start] button, point to [Settings], and then click [Printers].

Click the icon of the machine. On the [File] menu, click [Properties].

Click the [Ports] tab.

In the [Print to the following port(s)] list, confirm the correct port is selected.

[Start]

button, and then click

[Printers and Faxes]

❖❖❖❖ Network connection

Contact your network administrator.

5. Printer Features

Reference

For more information about copier features and system settings, see Copy Reference and General Settings Guide.

Printer Features Menu

There are seven menu items in the Printer Features menu:

• Paper Input

• List/Test Print

• Maintenance

• System

• Host Interface

• PCL Menu

• PS Menu (optional)

You can select the functions in the following table:

Menu Default

Paper Input

See p.38 “Paper Input”.

List/Test Print

See p.38 “List/Test Print”.

Maintenance

See p.41 “Maintenance”.

Bypass Paper Size

Config. Page

Menu List

PCL Config./ Font Page

PS Config./ Font Page

Hex Dump

Menu Protect

Printer Features

Menu Default

System

See p.42 “System”.

Host Interface

See p.44 “Host Interface”.

Print Error Report

Auto Continue

Memory Overflow

Job Separation

Memory Usage

Duplex

Copies

Edge Smoothing

Toner Saving

Printer Language

Sub Paper Size

Page Size

Letterhead Setting

Edge to Edge Print

Default Printer Language

I/O Buffer

I/O Timeout

PCL Menu

See p.45 “PCL Menu”.

PS Menu (optional)

See p.46 “PS Menu”.

Appears when the PostScript 3 unit (optional) is installed.

Appears when the finisher (optional) is installed.

Orientation

Form Lines

Font Source

Font Number

Point Size

Font Pitch

Symbol Set

Courier Font

Extend A4 Width

Append CR to LF

Resolution

Data Format

Resolution

Adjusting Printer Features

Printer Features allows basic adjustment of operations when using the machine as a printer.

Although factory default settings are suitable for most printing jobs, Printer Features gives you access to a number of settings that control basic printer operations. Printer Features settings you make are retained even when you turn off the machine.

For more information about copier features and system settings, see Copy Refer- ence and General Settings Guide.

Press the {{{{User Tools/Counter}}}} key on the control panel.

AAAA

Press [Printer Features].

BBBB

Select the desired item by pressing the tab, and then change its settings.

CCCC

Note

❒ [OK]: Press to make new settings and go back to previous menus.

❒ [Cancel]: Press to return to a previous menu without changing any setting.

After changing Printer Features settings, press [Exit] to return to the User

DDDD

Tools/Counter menu.

Note

❒ You can also exit from the User Tools/Counter menu by pressing the {{{{User

Tools/Counter}}}} key.

❒ Changes made to functions remain in effect even if the machine is turned

off.

❒ You can also exit from the Printer Features menu by pressing [Exit] in the

main menu.

Printer Features

Printer Features Parameters

❖❖❖❖ PS Config./ Font Page

Paper Input

❖❖❖❖ Bypass Paper Size

The size of the paper set in the bypass tray.

Reference

For more information about paper sizes that can be set in the bypass tray, see General Settings Guide.

For information about setting paper in the bypass tray, see Printer Reference 1.

Note

❒ Default:

• Metric version: A4

• Inch version: 11 × 8/

List/Test Print

You can print the current configuration of installed PostScript fonts.

Note

❒ This menu can be selected only

when the optional PostScript 3 board is installed.

❖❖❖❖ Hex Dump

You can print the Hex Dump.

Printing the configuration page

Press the {{{{User Tools/Counter}}}} key

AAAA

on the control panel.

The User Tools/Counter menu appears.

Press [Printer Features].

BBBB

The Printer Features menu appears.

❖❖❖❖ Config. Page

You can print the machine's current configuration values.

Reference

p.38 “Printing the configuration page”

❖❖❖❖ Menu List

You can print a Menu List showing the machine's function menus.

❖❖❖❖ PCL Config./ Font Page

You can print the current configuration of installed PCL fonts.

Press [Config. Page] on the [List/Test

CCCC

Print] tab.

The configuration page is printed.

Printer Features Parameters

Interpreting the configuration page

System Reference

❖❖❖❖ Unit Number

Displays the serial number assigned to the board by its manufacturer.

❖❖❖❖ Total Memory

Displays the total amount of memory (SDRAM) installed on the printer.

❖❖❖❖ Firmware Version

• Firmware Displays the version number of the printer firmware.

• System Displays the version number of the system firmware.

• Engine Displays the version number of the printer engine.

• Panel Displays the version number of the panel display.

• NIB Displays the version number of the Network interface.

❖❖❖❖ HDD: Font/ Macro Download

Displays the capacity of the hard disk drive.

❖❖❖❖ Controller Option

This item(s) appears when the controller option(s) is installed.

❖❖❖❖ Printer Language

Displays the version number of the printer driver language.

❖❖❖❖ Options

Displays the optional trays installed.

Paper Input

Displays the settings made under the Paper Input menu.

Reference

p.38 “Paper Input”

Printer Features

System

Displays the settings made under the System menu.

Reference

p.42 “System”

PCL Menu

Displays the settings you made under PCL Menu.

Reference

p.45 “PCL Menu”

PS Menu

Displays the settings you made under PS Menu.

Reference

p.46 “PS Menu”

Host Interface

Displays the settings you made under the Host Interface menu.

When DHCP is active on the network, the actual IP address, subnet mask and gateway address appear in parentheses on the configuration page.

Reference

p.44 “Host Interface”

Interface Information

Displays the interface information.

Error Log

Displays the printer error log.

Maintenance

❖❖❖❖ Menu Protect

This procedure lets you protect menu settings from accidental change. It makes it impossible to change menu settings with normal procedures unless you perform the required key operations. In a network environment, only administrators can make changes to menu settings.

• Level 1 You can protect “Maintenance”,

”System”, “Host Interface” and “PCL Menu”.

• Level 2 You can protect ”Paper Input”, “Maintenance”, ” System”, “Host Interface” and “PCL Menu”.

• Off

Note

❒ Default: Off

❒ You can protect menu settings

using a Web browser.

Printer Features Parameters

Select a menu protect level, and

FFFF

then press [OK].

Press [Exit].

GGGG

The User Tools/Counter menu appears.

Press [Exit].

HHHH

Note

❒ You can also exit the User

Tools/Counter menu by pressing the {{{{User Tools/Counter}}}} key.

Canceling Menu Protect

Press the {{{{User Tools/Counter}}}} key

AAAA

on the control panel.

Press [Printer Features].

BBBB

Press [Maintenance].

CCCC

A screen for entering the access codes appears.

Enter an access code using the

DDDD

number keys, and then press [OK].

Press [Menu Protect].

EEEE

Setting Menu Protect

Press the {{{{User Tools/Counter}}}} key

AAAA

on the control panel.

The User Tools/Counter menu appears.

Press [Printer Features].

BBBB

The Printer Features menu appears.

Press [Maintenance].

CCCC

Press [Menu Protect].

DDDD

Enter an access code using the

EEEE

number keys, and then press [OK].

Select [Off], and then press [OK].

FFFF

Press [Exit].

GGGG

The User Tools/Counter menu appears.

Press [Exit].

HHHH

Note

❒ You can also exit the User

Tools/Counter menu by pressing the {{{{User Tools/Counter}}}} key.

Printer Features

Temporarily canceling Menu Protect

When you select protected items in Printer Features, a screen for entering the access codes appears. When this happens, enter the correct access codes using the number keys, and then press [OK]. Menu Protect is then temporarily canceled.

Note

❒ If you enter the correct access

codes, Menu Protect remains canceled while the Printer Features menu is displayed.

System

❖❖❖❖ Print Error Report

Select this to have an error report printed when a printer or memory error occurs.

• On

• Off

Note

❒ Default: Off

❖❖❖❖ Auto Continue

You can select this to enable Auto Continue. When it is On, printing continues after a system error occurs.

• Off

• 0 minute

• 1 minute

• 5 minutes

• 10 minutes

• 15 minutes

Note

❒ Default: Off

❖❖❖❖ Memory Overflow

Select this to have a memory overflow error report printed.

• Not Print

• Error Report

Note

❒ Default: Not Print

❖❖❖❖ Job Separation

You can enable Job Separation.

• On

• Off

Note

❒ Default: Off

❒ This menu appears only when

the optional finisher is installed.

❖❖❖❖ Memory Usage

You can select the amount of memory used in Font Priority or Frame Priority, according to paper size or resolution.

• Font Priority This setting uses memory for registering fonts.

• Frame Priority This setting uses frame memory for high speed printing.

Note

❒ Default: Frame Priority

❖❖❖❖ Duplex

You can select to have print on both sides of each page.

• Off

• Short Edge Bind

• Long Edge Bind

Note

❒ Default: Off

Printer Features Parameters

❖❖❖❖ Copies

You can specify the number of print sets. This setting is disabled if the number of pages to print has been specified with the printer driver or another command.

• 1 to 999 by 1

Note

❒ Default: 1

❖❖❖❖ Edge Smoothing

Set this to enable Edge Smoothing.

• On

• Off

Note

❒ Default: On

❒ If Toner Saving is set to On,

Edge Smoothing is ignored even if it is set to On.

❖❖❖❖ Toner Saving

Set this to enable Toner Saving.

• On

• Off

Note

❒ Default: Off

❖❖❖❖ Printer Language

Normally, the machine should be set to Auto. If the printer language cannot be detected in Auto, the language specified by Default Printer Language is selected.

• Auto

❖❖❖❖ Sub Paper Size

You can enable the Auto Substitute Paper Size (A4↔LT) feature.

• Auto

• Off

Note

❒ Default: Off

❖❖❖❖ Page Size

You can select the default paper size.

• 11 × 17

• 8

• 5

• 71/

× 14

× 11

/2 × 81/

×10

• 8×13

• 8

×13

• A3

• B4 JIS

• A4

• B5 JIS

• A5

• A6

• Custom Size

Note

❒ Default:

• Metric version: A4

• Inch version: 8/ × 11

• PCL

• PS

Note

❒ Default: Auto

❒ PS appears only when the op-

tional PostScript 3 board is installed.

Printer Features

❖❖❖❖ Letterhead Setting

You can rotate original images when printing. When printing, original images are always rotated by 180 degrees. Therefore, output might not be as expected when printing onto letterhead or preprinted paper requiring orientation. Using this function, you can specify image rotation.

• Off

• Auto Detect

• On (Always)

Note

❒ Default: Off

❒ When set to Off, original images

are rotated by 180 degrees.

❒ When set to Auto Detect, the

machine detects a letterhead or preprinted paper automatically, and does not rotate them.

❒ When set to On (Always), the

machine does not rotate.

❒ This function reduces printing

speed.

❖❖❖❖ Default Printer Language

You can set the default printer language if the machine cannot find the printer language automatically.

• PCL

• PS

Note

❒ Default: PCL

❒ PS appears only when the op-

tional PostScript 3 board is installed.

Host Interface

❖❖❖❖ I/O Buffer

You can set the size of the I/O Buffer. Normally it is not necessary to change this setting.

• 128 KB

• 256 KB

• 512 KB

Note

❒ Default: 128 KB

❖❖❖❖ Edge to Edge Print

Select this to maximize the printable area by minimizing white space along the edges, to 0.04 inches (1 mm).

• Off

• On

Note

❒ Default: Off

❖❖❖❖ I/O Timeout

You can set how many seconds the machine should wait before ending a print job. If data from another port usually arrives in the middle of a print job, you should increase this timeout period.

• 10 seconds

• 15 seconds

• 20 seconds

• 25 seconds

• 60 seconds

Note

❒ Default: 15 seconds

PCL Menu

❖❖❖❖ Orientation

You can set the page orientation.

• Portrait

• Landscape

Note

❒ Default: Portrait

❖❖❖❖ Form Lines

You can set the number of lines per page.

• 5 to 128 by 1

Note

❒ Default:

• Metric version: 64

Printer Features Parameters

❖❖❖❖ Point Size

You can set the point size you want to use for the selected font.

• 4.00 to 999.75 by 0.25

Note

❒ Default: 12.00

❒ This setting is effective only

with variable-space fonts.

❖❖❖❖ Font Pitch

You can set the number of characters per inch for the selected font.

• 0.44 to 99.99 by 0.01

Note

❒ Default: 10.00

❒ This setting is effective only

with fixed-space fonts.

• Inch version: 60

❖❖❖❖ Font Source

You can set the storage location of the default font.

• Resident

• RAM

• HDD

Note

❒ Default: Resident

❒ RAM and HDD can be selected

only when fonts have been downloaded to the machine.

❖❖❖❖ Font Number

You can set the ID of the default font you want to use.

• 0 to 50 by 1

Note

❒ Default: 0

❖❖❖❖ Symbol Set

You can specify the set of print characters for the selected font. The available options are as follows: Roman-8, ISO L1, ISO L2, ISO L5, PC-8, PC-8 D/N, PC-850, PC-852, PC8-TK, Win L1, Win L2, Win L5, Desktop, PS Text, VN Intl, VN US, MS Publ, Math-8, PS Math, VN Math, Pifont, Legal, ISO 4, ISO 6, ISO 11, ISO 15, ISO 17, ISO 21, ISO 60, ISO 69, Win 3.0

Note

❒ Default: Roman-8

❖❖❖❖ Courier Font

You can select a courier font type.

• Regular

• Dark

Note

❒ Default: Regular

Printer Features

❖❖❖❖ Extend A4 Width

You can extend the printing area width (when printing on A4 sheet with PCL).

• On

• Off

Note

❒ Default: Off

❒ When the setting is On, the

width will be 8/ inches.

❖❖❖❖ Append CR to LF

When set to On, a carriage return will follow each line feed: CR=CR, LF=CR−LF, FF=CR−FF.

• Off

• On

Note

❒ Default: Off

❖❖❖❖ Resolution

You can set the print resolution in dots per inch.

• 300 dpi

• 600 dpi

Note

❒ Default: 600 dpi

PS Menu

❖❖❖❖ Data Format

You can select a data format.

• Binary data

• TBCP

Limitation

❒ This setting is not effective

when operating the machine with a parallel, USB, or EtherTalk connection.

❒ When operating the machine

with a parallel or USB connection, if binary data is sent from the printer driver, the print job is canceled.

❒ When operating the machine

with an Ethernet connection, the print job is canceled under the following conditions;

• The printer driver data for-

mat is TBCP, and the data format selected on the display panel is Binary Data.

• The printer driver data for-

mat is binary, and the data format selected on the display panel is TBCP.

Note

❒ Default: Binary data

❖❖❖❖ Resolution

You can set the print resolution in dots per inch.

• 300 dpi

• 600 dpi

Note

❒ Default: 600 dpi

6. Appendix

Finisher

You can collate, staple or punch holes in printed paper by installing the optional finisher. Make sure you read the following precautions when using the optional finisher:

Reference

For information about optional finishers, see General Settings Guide.

To use the staple function, see p.48 “Staple”.

To use the punch function, see p.52 “Punch”.

❖❖❖❖ Be sure to make settings for options installed on the machine in the printer drivers.

Reference

To make settings for options in the printer drivers, see Printer Reference 1.

❖❖❖❖ Be sure to set the paper size and paper orientation in the printer driver when using

duplex printing, combine (layout), staple and punch functions.

Reference

For Information about duplex printing, booklet, and layout, see the printer driver Help.

To use the staple function, see p.48 “Staple” and the printer driver Help.

To use the punch function, see p.52 “Punch” and the printer driver Help.

Note

❒ Depending on the application, print settings may not be enabled and printed

output may not be as expected.

❖❖❖❖ When setting staple or collate in the printer driver, make sure that the Collate check

box is cleared in the application's [Print] dialog box.

If Collate is enabled in the application, printing will not be as intended.

Appendix

Staple

With the optional finisher installed, sets can be stapled individually when printing multiple sets.

Staple Position

The specified staple position varies depending on paper size, type, quantity and feed orientation. The following table shows staple positions:

Paper Orientation on the Machine

Print Data Direction

Vertical

Horizontal

Staple Position

Top Left Slant

Top Right Slant

Top Left

Top Right

2 at Top

2 at Left

2 at Right

2 at Center

Top Left Slant

Top Right Slant

Top Left

Top Right

2 Tray Finisher

1,000-Sheet Finisher

Booklet Finisher

2 at Top

2 at Left

2 at Right

2 at Center

means that the staple position is not supported.

GPSTPL2E

Staple

Paper Orientation on the Machine

Print Data Direction

Vertical

Horizontal

Staple Position

Top Left Slant

Top Right Slant

Top Left

Top Right

2 at Top

2 at Left

2 at Right

2 at Center

Top Left Slant

Top Right Slant

Top Left

Top Right

2 Tray Finisher

1,000-Sheet Finisher

Booklet Finisher

2 at Top

2 at Left

2 at Right

2 at Center

means that the staple position is not supported. Available only PCL printer driver.

GPSTPL3E

Reference

• For paper sizes and maximum numbers of sheets available for stapling, see

“Specifications”, General Settings Guide.

• For printing methods, see the printer driver Help.

• The staple position will vary when using the PostScript 3 printer driver.

For more information, see the PostScript 3 printer driver Help.

Appendix

Stapling Precautions

Limitation

❒ Stapling can be done only with the optional finisher installed.

❒ Stapling cannot be done when paper is fed from the bypass tray.

❒ You cannot interrupt the current job with a job for another function requiring

stapling or collating.

Note

❒ When the finisher is installed, and when an output tray that cannot output us-

ing the staple function has been selected, the paper will be output according to System Settings.

❒ If you cannot make staple settings even with the finisher installed, options

may not be set correctly in the printer driver. Correct option settings in the printer driver. For details, see the printer driver Help.

❒ When duplex printing is selected, adjust staple positions to the binding orien-

tation.

❒ When the finisher is being used for another function's job (for example, a copy

job), printing will start after that job ends.

❒ When [Top left slant] or [Top right slant] is selected, the machine tries to staple

at an angle. However, if slanted staple is mechanically impossible, the machine staples horizontally or vertically.

❒ When setting Staple in the printer driver settings, make sure that a collate op-

tion is not selected in the print settings of the application. If a collate option is selected in the application, printing will not be as intended.

❒ Be sure to set paper size and orientation in the printer driver when stapling.

• Depending on the software you are using, print settings may not be saved and the printed result may not be as expected.

❒ When printing restarts after removing jammed paper, the printing position

may be different, depending on the location of the jam.

• If the paper jam occurred in the optional finisher, printing will restart from the top page of the data currently being printed, or from the page where the paper jam occurred.

• If the paper jam occurred in the machine, printing will restart from the page where the paper jam occurred.

❒ Even if the paper jam occurred in the machine, the error will not be cleared

unless the cover of the finisher is opened and closed.

❒ Staple printing will be canceled under the following conditions:

• If the number of staple jobs exceeds maximum. For information about the maximum number, see “Specifications”, General Settings Guide.

• If a paper size that cannot be stapled is selected. For information about paper sizes that can be stapled, see “Specifications”, General Settings Guide.

• If a paper type that cannot be stapled is selected. The paper types that can be stapled are plain and recycled. Labels, thick paper and OHP transparencies cannot be stapled.

• If positions other than those fixed for stapling are specified.

• If there are inconsistencies between the orientation in duplex mode and the

staple position.

• If paper sizes are mixed when a different paper size is specified during a print job.

• When staples have run out.

• When feeding paper from the bypass tray.

• When staples have run out and Auto Continue is set, printing will continue

without stapling after the message has been displayed.

Staple

❒ When using the optional booklet finisher to select [2 at Center], the print job

will be canceled if the staples run out.

❒ Paper sizes that can be stapled when using the Mixed Size mode are as fol-

lows:

• A3 L and A4 K

• B4 L and B5 K

• 11" × 17"L and 8 1 /2" × 11"K

Appendix

Punch

With the optional finisher installed, holes can be punched into printed output.

Punch Position

The specified punch position varies depending on paper feed and print data orientation. The following table shows punch positions:

Paper Orientation on the Machine

Print Data Direction

Vertical

Horizontal

Vertical

Horizontal

2 Holes

Punch Position

3 Holes

4 Holes

GPSTPL5E

Note

❒ Punch positions will vary slightly from page to page as holes are punched

into each sheet individually.

Reference

For information about paper sizes that can be punched, see “Specifications”, General Settings Guide.

For printing methods, see the printer driver Help.

The punch position will vary when using the PostScript 3 printer driver. For details, see the PostScript 3 printer driver Help.

Punch

Punching Precautions

Limitation

❒ Punching cannot be done when paper is fed from the bypass tray.

Note

❒ If you cannot make punch settings even with the finisher installed, options

may not be set correctly in the printer driver. Correct option settings in the printer driver. For details, see the printer driver Help.

❒ When duplex printing is selected, adjust punch positions according to bind-

ing orientation.

❒ Be sure to set the punch position the same as the staple position when using

it with the staple function.

❒ Be sure to set paper size and orientation in the printer driver when punching.

• Depending on the software you are using, print settings may not be enabled and the printed result may not be as expected.

❒ Punch will be canceled under the following conditions:

• When a paper size that cannot be punched is selected. For information about paper sizes that can be punched, see “Specifications”, General Set- tings Guide.

• When a paper type that cannot be punched is selected. OHP transparencies cannot be punched.

• If positions other than those fixed for punching are specified.

• If there are inconsistencies between the orientation in duplex mode and the

punch position.

• When feeding paper from the bypass tray.

• When the punch receptacle has become full and Auto Continue is set,

printing will continue without punching after the message appears.

Appendix

Collate

When printing multiple documents such as handouts for meetings, you can separate sets into order. This function is known as “Collate”. Collate stores data transmitted from a computer in memory. The following are the three types of collate:

❖❖❖❖ Collate

Printed output is assembled as sets in sequential order.

GPSY013E

❖❖❖❖ Rotating Collate

Every other print set is rotated by 90 degrees K.

GPSY014E

❖❖❖❖ Shift Collate

(The optional finisher is required for this function.) The finisher shift tray moves backward or forward when a job or set is output, causing the next to shift, so you can separate them.

2 3

GPSY015E

Limitation

❒ The optional finisher is required for Shift Collate.

❒ Rotating Collate is not possible when feeding paper from the bypass tray.

❒ Shift Collate is not possible when printing on 8

/2” × 51/2”L.

❒ If jobs containing pages of various sizes are set, Rotating Collate will not

work.

❒ Rotating Collate, staple and punch functions cannot be combined.

Collate

Note

❒ You can set Collate in the RPCS™ printer driver.

• If you cannot make Shift Collate even with the optional finisher installed,

options may not be set up correctly in the printer driver. Correct the printer driver's option settings. For details, see the printer driver Help.

❒ If Auto Continue occurs on the first set, Collate will be canceled.

❒ If forced printing occurs on the first set, Collate will be canceled.

❒ If a document with mixed paper sizes or sizes larger than A4, 8

set, it can only be collated, even if Rotating Collate has been selected.

❒ When Cover/Slip Sheet or Chaptering has been selected, Collate or Shift Col-

late will occur even if Rotating Collate has been selected.

❒ When Rotating Collate has been selected, printing speed will be slower than

with other collate functions.

❒ When setting Collate in the printer driver settings, make sure that a collate

option is not selected in the application's print settings. If a collate option is selected, printing will not be as intended.

Reference

For information about paper sizes and the number of sets you can use Collate, Rotating Collate, and Shift Collate with in every option, see Copy Reference.

/2 “× 11” is

For printing methods, see the printer driver Help.

Appendix

Spool Printing

Spool Printing allows print jobs transferred from a computer to be temporarily stored, and then prints them after they are transferred. This shortens printing time as it maximizes printer efficiency.

Important

❒ During Spool Printing, the hard disk is accessed and the Data-In indicator

blinks. Turning off the computer or machine during Spool Printing can damage the hard disk. Also, if the computer or machine is turned off during Spool Printing, spooled jobs will be deleted. Therefore, do not turn the power to the computer or machine off during Spool Printing.

Limitation

❒ If data is sent to the machine using other protocols besides LPR, IPP or SMB,

Spool Printing cannot be performed.

❒ Up to a maximum of 150 jobs at once can be spool printed.

Note

❒ Printing the first page with Spool Printing will be slow.

❒ The computer requires less print processing time when large amounts of data

are spooled.

❒ Stored spool jobs can be viewed or deleted using a Web browser.

----Viewing/Deleting spool jobs in a Web browser

Start the Web browser and enter the machine's IP address in the address bar. This displays the top page.

Example :

(In this example, the IP address of the machine is 192.168.155.160)

Click [Administrator Mode], and then click [Spool Printing Job List] to display the spool jobs. To delete, check the box next to the name of the file you want to delete. Enter the password work Guide.

The default password is “password”.

http://192.168.155.160

, and then click [Delete]. For more information, see Net-

Spool Printing

----Setting Spool Printing

Spool Printing can be set using telnet or a Web browser.

• Using a Web browser

Click [Configuration], and then click [General]. Set [Spool Printing] to [Enable]. See Network Guide or Help for more information.

• Using telnet Type in “spoolsw spool on” to set Spool Printing. See Network Guide for more information about telnet.

Appendix

Covers

Using this function, you can insert cover and back sheets fed from a different tray to that of the main paper, and print on them.

Reference

For printing methods, see the printer driver Help.

Limitation

❒ To use this function, Collate must be set. Rotating Collate cannot be set.

Note

❒ The cover sheets should be the same size and orientation as the body of the

paper.

❒ If Auto Tray Select is set as the paper feed tray for the body paper, the paper

will be delivered from a tray containing paper in the K orientation. Therefore, if the cover paper is set to L orientation, the orientation of cover and body will be different.

❖❖❖❖ Cover sheet

Prints the first page of the document on the sheet for the cover page.

• Print on one side

Prints on one side of the cover sheet only, even when duplex printing is selected.

GCPY016E

• Print on both sides

Prints on both sides of the cover sheet when duplex printing is selected.

GCPY030E

• Blank

Covers

GCPY017E

❖❖❖❖ Front/Back covers

Prints the first and last page of the document as the cover and back cover pages.

• Print on one side

Prints on one side of the cover sheets only, even when duplex printing is selected.

GCPY018E

• Print on both sides

Prints on both sides of the cover sheets when duplex printing is selected.

GCPY031E

• Blank

GCPY023E

Appendix

Slip Sheets

❖❖❖❖ Inserting a slip sheet between each page

• Print

GPAY019E

• Blank

GPAY020E

❖❖❖❖ Inserting a slip sheet between OHP transparencies

• Print

GCPY021E

GCPY022E

• Blank

Slip Sheets

Note

❒ Collate cannot be set when using slip sheets.

❒ Slip sheets cannot be inserted while duplex printing.

❒ The slip sheet should be the same size and orientation as the main paper.

❒ The same paper feed tray cannot be set for the main paper and slip sheets.

Appendix

Chaptering

A specified page is printed on the same side as the first page, like a book. Also, you can insert slip sheets before specified pages, and select whether or not to print onto slip sheets.

Limitation

❒ This function is available with the PCL and RPCS™ printer driver.

Reference

For printing methods, see the printer driver Help.

Note

❒ Up to 20 pages can be specified as chapter front pages using the printer driv-

er.

❖❖❖❖ No slip sheets

GCPY024E

Note

❒ This function is only valid with duplex printing.

❒ This function can be used together with combine (layout) printing.

❖❖❖❖ Inserting slip sheets

• Print

Prints on slip sheets. When duplex printing is selected, both sides of the slip sheets are printed onto.

GCPY026E

• Print on front side only

Prints on the front side of slip sheets even if duplex printing is selected.

GCPY032E

• Blank

Chaptering

GCPY027E

Note

❒ The slip sheet should be the same size and orientation as the main paper.

❒ If Auto Tray Select is set as the paper feed tray for the main paper, paper

will be delivered from a tray containing paper in the K orientation. There- fore, if the cover paper is set to the L orientation, the orientation of the cover and body paper will be different.

❒ The same paper feed tray cannot be set for the body of the document and

the slip sheet.

Appendix

User Defined Pages

Using this function, you can specify the page numbers for each input tray.

Reference

For printing methods, see the printer driver Help.

Limitation

❒ This function is available with the PCL printer driver only.

❒ If [Document Server] is selected under [Job Type], User Defined Page cannot be

used.

❒ If [User Defined Pages] is selected under [Paper], [Layout:] and [Duplex:] cannot

be selected.

GCPY500E

System Settings (Parallel Connection)

Interface Settings/Parallel Interface

❖❖❖❖ Parallel Timing

Specifies the timing for the parallel interface. Normally, you do not need to change this setting.

• ACK inside

• ACK outside

• STB down

Note

❒ Default: ACK outside

❖❖❖❖ Parallel Communication Speed

Specifies the communication speed of the parallel interface. If the speed is too high, data may not be transferred smoothly. If this happens, change the setting to

“Standard”.

• High speed

• Standard

Note

❒ Default: High speed

❖❖❖❖ Selection Signal Status

Specifies the signal level of the parallel interface.

• High

• Low

Note

❒ Default: High

❖❖❖❖ Input Prime

Specifies whether the prime signal is active or inactive when an input prime signal is sent. Normally, you do not need to change this setting.

• Effective

• Invalid

Note

❒ Default: Invalid

❖❖❖❖ Bidirectional Communication

Specifies, for instance, how a printer connected to the parallel interface responds to a status request. If you experience problems using another manufacturer’s printer, set this to OFF.

Limitation

❒ If set to OFF, asynchronous

communication will not work.

• ON

• OFF

Note

❒ Default: ON

❖❖❖❖ Signal Control

Specifies how to handle any errors that occur when printing from a computer or sending faxes. Normally, you do not need to change this setting.

• Job acceptance priority

• Printer priority

• Facsimile priority

Note

❒ Default: Job acceptance priority

Appendix

Specifications

This section contains the machine's electrical and hardware specifications, including information about its options.

Component Specifications

Resolution PCL 6 : 600 dpi

PCL 5e: 300 dpi, 600 dpi

RPCS™ : 200 dpi, 300 dpi, 600 dpi

PostScript 3 : 300 dpi, 600 dpi

Printing speed 35 ppm/45 ppm

(A4K, 8/" × 11"K plain paper)

Note

❒ Printing speeds depend on the machine. Check which type of

machine you have. See General Settings Guide.

Interface Standard:

• IEEE 1284 parallel interface

Note

❒ Use a standard 36-pin printer cable not longer than 3 meters

(10 feet).

• Ethernet interface (100BASE-TX/10BASE-T)

Option:

• IEEE 1394 interface

• IEEE 802.11b wireless LAN interface

• USB 2.0 interface

• Bluetooth™ interface

Network protocol TCP/IP, IPX/SPX, NetBEUI

Printer language Standard: PCL 6, PCL 5e, RPCS™

Option: PostScript 3

Fonts PCL 6/5e :

Afga Monotype Font Manager 35 Intellifonts, 10 TrueType fonts, and 1 Bitmap font Font Manager available.

PostScript 3 :

136 fonts (Type 2:24, Type 14:112)

Memory 192 MB

Hard disk Storage capacity : 20 GB

, AppleTalk

Component Specifications

Specifications

Operating systems supported by this machine

Network cable 100BASE-TX/10BASE-T shielded twisted-pair (STP, Catego-

To use NetBEUI, use the SmartNetMonitor port.

Windows 95/98/Me

Windows 2000

Windows XP

Windows NT 4.0

Mac OS 8.6 to 9.2

Mac OS X

ry/Type5) cable.

Options

Limitation

❒ Only one optional interface board can be installed in the machine at a time.

Therefore, the optional IEEE 1394 interface board, the optional 802.11b interface kit (wireless LAN board) and the optional USB 2.0 interface board cannot be installed concurrently.

IEEE 1394 Interface Board type 4510

❖❖❖❖ Transmission spec.:

IEEE 1394

❖❖❖❖ Interface:

IEEE std 1394-1995 compliant IEEE std 1394a-2000 compliant

❖❖❖❖ Device class:

SCSI print (Windows 2000, Windows XP) IP over 1394 (Windows Me, Windows XP)

❖❖❖❖ Protocol:

SBP-2 (SCSI print) TCP/IP (IP over 1394)

❖❖❖❖ Interface connector:

IEEE 1394 (6 pin × 2)

❖❖❖❖ Required cable:

1394 interface cable (6 pin x 4 pin, 6 pin x 6 pin)

Important

❒ You cannot plug devices together to create loops.

❒ Do not use cable that is more than 4.5 meters in length.

Appendix

❖❖❖❖ Data transfer speed:

Maximum 400 Mbps

❖❖❖❖ Connectable number of devices on a bus:

Maximum 63

❖❖❖❖ Allowed cable hops on a bus:

Maximum 16

❖❖❖❖ Power supply:

Non external power supply Cable Power repeated (IEEE 1394a-2000 compliant)

IEEE 802.11b Interface Kit Type B

❖❖❖❖ Transmission spec.:

Based on IEEE 802.11b (wireless LAN)

❖❖❖❖ Protocol:

TCP/IP, NetBEUI, IPX/SPX, AppleTalk

Note

❒ SmartNetMonitor and Web browser are supported.

❖❖❖❖ Data transfer speed:

Auto select from below speed 1Mbps, 2Mbps, 5.5Mbps, 11Mbps

❖❖❖❖ Frequency range:

• Inch version:

2400-2497 MHz (1-11 channels)

• Metric version:

2400-2497 MHz (1-13 channels)

❖❖❖❖ Transmittable distance:

1Mbps 400 m 2Mbps 270 m

5.5Mbps 200 m 11Mbps 140 m

These figures are a guideline for outdoor use. In general, the transmittable distance indoors is 10-100 m, depending on environment.

❖❖❖❖ Transmission mode:

802.11 ad hoc, ad hoc, and infrastructure mode

Specifications

USB2.0 Interface Board Type A

❖❖❖❖ Transmission spec:

Based on USB 2.0

❖❖❖❖ Data transfer speed:

High Speed: 480 Mbps Full Speed: 12 Mbps

❖❖❖❖ Supported operating system:

Windows 98 SE/Me, Windows 2000/XP, Mac OS 9.x, Mac OS X Classic

Note

❒ This USB 2.0 interface board is compatible with devices that support USB

1.1.

❒ For Windows 98 SE/Me, be sure to install USB Printing Support included

on the CD-ROM that comes with this machine. When USB 2.0 is used under Windows 98 SE/Me, only a speed equal to that of USB 1.1 is possible.

❒ Macintosh supports only the standard USB 1.1 port.

PostScript 3 Unit Type 2045

Reference

PostScript 3 Unit Type 2045 Operating Instructions Supplement

BlueTooth Unit Type 2045

This Bluetooth interface unit dose not support BIP.

Reference

See the manual that comes with optional Bluetooth interface unit.

INDEX

Canceling a job

Macintosh Windows

Chaptering Collate Configuration page Control panel

Covers

locked print printer features, adjusting sample print

Data In indicator Display panel

error messages

Document Server

Error messages

Finisher Fonts

Hard disk Host Interface

, 30, 32,

Macintosh

canceling a job setting up, printer driver

Maintenance Memory

Network Cable Network protocol

Operating system

Options

Paper Input PCL menu PostScript 3 Unit Type 2045 Printer driver

Printer properties, Windows 2000/XP Printer properties, Windows 95/98/Me Printer properties, Windows NT 4.0 setting up, Macintosh

Printer features

adjusting menu parameters

Printer Language Printing speed Punch

, ,

6 5 7

IEEE 1394 Interface Board type 4510 IEEE 802.11b Interface Kit Type B Interface

List/Test Print Locked print

deleting

Resolution

Sample print

deleting

Slip Sheets Specifications Spool printing

Staple System

Troubleshooting

error messages machine does not print other printing problems status messages

USB2.0 Interface Board Type A

Windows

canceling a job

Windows 2000/XP

printer properties, printer driver

Windows 95/98/Me

printer properties, printer driver

Windows NT 4.0

printer properties, printer driver

GB GB B654-8620

Printer/Scanner Unit Type 2045e Operating Instructions Printer Reference 2

GB GB B654-8620

Xerox 2045e User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Introduction

Important

Warning:

Trademarks

Notes:

TABLE OF CONTENTS

Manuals for This Machine

How to Read This Manual

Symbols

Accessing Printer Properties

Changing default settings

Making settings from an application

Windows 2000/XP - Accessing Printer Properties

Changing default settings - Printer properties

Making settings from an application

Windows NT 4.0 - Accessing Printer Properties

Changing default settings - Printer properties

Making settings from an application

Macintosh - Setting Up for Printing

Making paper settings from an application

Setting up for printing from an application

Canceling a Print Job

Windows - Canceling a Print Job

Macintosh - Canceling a Print Job

2. Using the Document Server

Accessing the Document Server

3. Sample Print/Locked Print

Sample Print

Printing a Sample Print File

Deleting a Sample Print File

Checking the Error Log

Locked Print

Printing a Locked Print File

Deleting Locked Print Files

Checking the Error Log

Form Feed

Print Using a Selected Tray

Canceling Form Feed

4. Troubleshooting

Error & Status Messages on the Display Panel

The Machine Does Not Print

Other Printing Problems

5. Printer Features

Printer Features Menu

Adjusting Printer Features

Printer Features Parameters

Paper Input

List/Test Print

Printing the configuration page

Interpreting the configuration page

System Reference

Paper Input

System

PCL Menu

PS Menu

Host Interface

Interface Information

Error Log

Maintenance

Canceling Menu Protect

Setting Menu Protect

Temporarily canceling Menu Protect

System

Host Interface

PCL Menu

PS Menu

6. Appendix

Finisher

Staple

Staple Position

Stapling Precautions

Punch

Punch Position

Punching Precautions

Collate

Spool Printing