Xerox 2045e User Manual

Printer/Scanner Unit

Type 2045e

Operating Instructions

Printer Reference 2

Setting Up the Printer Driver and Canceling a Print Job

Using the Document Server

Sample Print/Locked Print

Troubleshooting

Printer Features

Appendix

For safe and correct use of this machine, please be sure to read the Safety Information in the

"General Settings Guide" before you use it.

Introduction

This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.

Warning:

Use of controls or adjustment or performance of procedures other than those specified in this manual might result in hazardous radiation exposure.

Trademarks

Microsoft

, Windows® and Windows NT® are registered trademarks of Microsoft Corporation in the

United States and/or other countries.

Adobe

, PostScript®, Acrobat® are registered trademarks of Adobe Systems Incorporated.

PCL® is a registered trademark of Hewlett-Packard Company.

AppleTalk, Apple, Macintosh and Mac are registered trademarks of Apple Computer, Incorporated.

IPS-PRINT™ Printer Language Emulation Copyright

2000, Oak Technology, Inc., All Rights Re-

served.

Ethernet

is a registered trademark of Xerox Corporation.

UNIX is a registered trademark in the United States and other countries, licensed exclusively through X/Open Company Limited.

Bluetooth is a Trademark of the Bluetooth SIG, Inc. (Special Interest Group) and licensed to RICOH company limited.

The Bluetooth Trademarks are owned by Bluetooth SIG, Inc. USA

Other product names used herein are for identification purposes only and might be trademarks of their respective companies. We disclaim any and all right in those marks.

The proper names of the Windows operating systems are as follows:

• The product name of Windows

95 is Microsoft®Windows® 95

98 is Microsoft®Windows® 98

• The product name of Windows® Me is Microsoft®Windows®Millennium Edition (Windows Me)

• The product names of Windows® 2000 are as follows: Microsoft Microsoft Microsoft

• The product names of Windows Microsoft Microsoft

• The product names of Windows Microsoft Microsoft Microsoft

• The product names of Windows® NT are as follows: Microsoft Microsoft Microsoft

Windows® 2000 Advanced Server

Windows® 2000 Server

Windows® 2000 Professional

Windows® XP Professional

Windows® XP Home Edition

Windows® ServerTM 2003 Standard Edition

Windows® ServerTM 2003 Enterprise Edition

Windows® ServerTM 2003 Web Edition

Windows NT® Server 4.0

Windows NT® Workstation 4.0

Windows NT® Workstation operating system Version 4.0

XP are as follows:

ServerTM 2003 are as follows:

Notes:

Some illustrations in this manual might be slightly different from the machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

Manuals for This Machine.....................................................................................1

How to Read This Manual .....................................................................................3

1. Setting Up the Printer Driver and Canceling a Print Job

Accessing Printer Properties................................................................................5

Windows 95/98/Me - Accessing Printer Properties .................................................... 5

Windows 2000/XP - Accessing Printer Properties ..................................................... 6

Windows NT 4.0 - Accessing Printer Properties ........................................................7

Macintosh - Setting Up for Printing ............................................................................9

Canceling a Print Job ..........................................................................................10

Windows - Canceling a Print Job .............................................................................10

Macintosh - Canceling a Print Job ...........................................................................11

2. Using the Document Server

Accessing the Document Server........................................................................13

3. Sample Print/Locked Print

Sample Print ......................................................................................................... 15

Printing a Sample Print File...................................................................................... 15

Deleting a Sample Print File..................................................................................... 17

Checking the Error Log ............................................................................................ 17

Locked Print .........................................................................................................18

Printing a Locked Print File ...................................................................................... 18

Deleting Locked Print Files ......................................................................................19

Checking the Error Log ............................................................................................ 20

Form Feed.............................................................................................................21

Print Using a Selected Tray ..................................................................................... 21

Canceling Form Feed...............................................................................................22

4. Troubleshooting

Error & Status Messages on the Display Panel ................................................23

The Machine Does Not Print ...............................................................................28

Other Printing Problems ..................................................................................... 31

5. Printer Features

Printer Features Menu.........................................................................................35

Adjusting Printer Features..................................................................................37

Printer Features Parameters...............................................................................38

Paper Input...............................................................................................................38

List/Test Print ...........................................................................................................38

Maintenance.............................................................................................................41

System ..................................................................................................................... 42

Host Interface ........................................................................................................... 44

PCL Menu ................................................................................................................ 45

PS Menu ..................................................................................................................46

6. Appendix

Finisher.................................................................................................................47

Staple .................................................................................................................... 48

Staple Position ......................................................................................................... 48

Stapling Precautions ................................................................................................ 50

Punch ....................................................................................................................52

Punch Position ......................................................................................................... 52

Punching Precautions ..............................................................................................53

Collate ................................................................................................................... 54

Spool Printing ......................................................................................................56

Covers...................................................................................................................58

Slip Sheets............................................................................................................60

Chaptering............................................................................................................62

User Defined Pages .............................................................................................64

System Settings (Parallel Connection)..............................................................65

Specifications.......................................................................................................66

Options .....................................................................................................................67

INDEX......................................................................................................... 70

Manuals for This Machine

The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual.

Note

❒ Manuals provided are specific to machine type.

❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file.

❒ Two CD-ROMs are provided:

• CD-ROM 1“Operating Instructions for Printer/Scanner”

• CD-ROM 2“Scanner Driver & Document Management Utilities”

❖❖❖❖ General Settings Guide

Provides an overview of the machine. It also describes System Settings (such as paper trays and user codes settings), Document Server functions, and troubleshooting.

❖❖❖❖ Network Guide (PDF file - CD-ROM1)

Describes procedures for configuring the machine and computers in a network environment.

❖❖❖❖ Copy Reference

Describes operations, functions, and troubleshooting for the machine’s copier function.

❖❖❖❖ Facsimile Reference <Basic Features>

Describes operations, functions, and troubleshooting for the machine’s facsimile function.

❖❖❖❖ Facsimile Reference<Advanced Features>

Describes advanced functions and settings for key operators.

❖❖❖❖ Printer Reference 1

Describes system settings and operations for the machine’s printer function.

❖❖❖❖ Printer Reference 2 (PDF file - CD-ROM1) (this manual)

Describes operations, functions, and troubleshooting for the machine’s printer function.

❖❖❖❖ Scanner Reference (PDF file - CD-ROM1)

Describes operations, functions, and troubleshooting for the machine’s scanner function.

❖❖❖❖ Manuals for DeskTopBinder V2 Lite

DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled “Scanner Driver & Document Management Utilities”.

• DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2)

Describes installation of, and the operating environment for DeskTopBinder V2 Lite in detail. This guide can be displayed from the [Setup] dialog box when DeskTopBinder V2 Lite is installed.

• DeskTopBinder V2 Lite Introduction Guide (PDF file - CD-ROM2)

Describes operations of DeskTopBinder V2 Lite and provides an overview of its functions. This guide is added to the [Start] menu when DeskTopBinder V2 Lite is installed.

• Auto Document Link Guide (PDF file - CD-ROM2)

Describes operations and functions of Auto Document Link installed with DeskTopBinder V2 Lite. This guide is added to the [Start] menu when DeskTopBinder V2 Lite is installed.

❖❖❖❖ Manuals for ScanRouter V2 Lite

ScanRouter V2 Lite is a utility included on the CD-ROM labeled “Scanner Driver & Document Management Utilities”.

• ScanRouter V2 Lite Setup Guide (PDF file - CD-ROM2)

Describes installation of, settings, and the operating environment for ScanRouter V2 Lite in detail. This guide can be displayed from the [Setup] dialog box when ScanRouter V2 Lite is installed.

• ScanRouter V2 Lite Management Guide (PDF file - CD-ROM2)

Describes delivery server management and operations, and provides an overview of ScanRouter V2 Lite functions. This guide is added to the [Start] menu when ScanRouter V2 Lite is installed.

❖❖❖❖ Other manuals

• PS3 Supplement (PDF file - CD-ROM1)

• UNIX Supplement (available from an authorized dealer, or as a PDF file on

our Web site)

How to Read This Manual

Symbols

In this manual, the following symbols are used:

WARNING:

This symbol indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury.

CAUTION:

This symbol indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury, or damage to property.

* The statements above are notes for your safety.

Important

If this instruction is not followed, paper might misfeed, originals might be damaged, or data might be lost. Be sure to read this.

Preparation

This symbol indicates prior knowledge or preparation is required before operation.

Note

This symbol indicates precautions for operation, or actions to take after mal-operation.

Limitation

This symbol indicates numerical limits, functions that cannot be used together, or conditions in which a particular function cannot be used.

Reference

This symbol indicates a reference.

[]

Keys and buttons that appear on the computer's display.

Keys that appear on the machine's display panel.

{}

Keys built into the machine's control panel.

Keys on the computer's keyboard.

1. Setting Up the Printer Driver and Canceling a Print Job

Accessing Printer Properties

Windows 95/98/Me Accessing Printer Properties

Changing default settings

On the [Start] menu, point to [Set-

AAAA

tings], and then click [Printers].

The [Printers] window appears.

Click the icon of the machine

BBBB

whose default you want to change.

On the [File] menu, click [Proper-

CCCC

ties].

The printer properties dialog box appears.

Make the settings you require,

DDDD

and then click [OK].

Note

❒ With some applications, printer

driver settings are not used, and the application's own settings are applied.

Making settings from an application

To make settings for a specific application, open the printer properties dialog box from that application. The following example describes how to make settings for the WordPad application that comes with Windows 95/98/Me.

Note

❒ Actual procedures for opening the

printer properties dialog box may vary depending on the application. For more information, see the operating instructions that come with the application you are using.

❒ Any setting you make in the fol-

lowing procedure is valid for the current application only:

On the [File] menu, click [Print].

AAAA

The [Print] dialog box appears.

In the [Name] list, select the ma-

BBBB

chine you want to use, and then click [Properties].

The printer properties dialog box appears.

Make the settings you require,

CCCC

and then click [OK].

Click [OK] to start printing.

DDDD

Setting Up the Printer Driver and Canceling a Print Job

Windows 2000/XP - Accessing Printer Properties

Changing default settings - Printer properties

Limitation

❒ Changing machine settings re-

quires Manage Printers permission. Members of Administrators and Power Users groups have Manage Printers permission by default. When you set up options, log on using an account that has Manage Printers permission.

On the [Start] menu, point to [Set-

AAAA

tings], and then click [Printers].

The [Printers] window appears.

Note

❒ In Windows XP Professional,

open the [Printers and Faxes] window on the [Start] menu.

❒ In Windows XP Home Edition,

open the [Printers and Faxes] window by clicking [Control Pan- el] from the [Start] button on the taskbar, click [Printers and Other

Hardware], and then click [Printers and Faxes].

Make the settings you require,

DDDD

and then click [OK].

Note

❒ Normally you do not have to

change the “Form to Tray As- signment” settings on the [De- vice Settings] tab in the PostScript 3 printer driver.

❒ Settings you make here are used

as default for all applications.

Changing default settings - Printing preferences properties

Limitation

❒ Changing machine settings re-

quires Manage Printers permission. Members of the Administrators and Power Users groups have Manage Printers permission by default. When you set up options, log on using an account that has Manage Printers permission.

On the [Start] menu, point to [Set-

AAAA

tings], and then click [Printers].

The [Printers] window appears.

Note

❒ In Windows XP Professional,

open the [Printers and Faxes] window on the [Start] menu.

Click the icon of the machine

BBBB

whose default you want to change.

On the [File] menu, click [Proper-

CCCC

ties].

The printer properties dialog box appears.

❒ In Windows XP Home Edition,

open the [Printers and Faxes] window by clicking [Control Pan- el] from the [Start] button on the taskbar, click [Printers and Other

Hardware], and then click [Printers and Faxes].

Click the icon of the machine

BBBB

whose default you want to change.

Accessing Printer Properties

On the [File] menu, click [Printing

CCCC

Preferences...].

The [Printing Preferences] dialog box appears.

Make the settings you require,

DDDD

and then click [OK].

Note

❒ Settings you make here are used

as default for all applications.

Making settings from an application

To make settings for a specific application, open the [Print] dialog box from that application. The following example describes how to make settings for the WordPad application that comes with Windows 2000/XP.

Note

❒ Actual procedures for opening the

[Print] dialog box vary depending on the application. For more information, see the operating instructions that come with the application you are using.

❒ Any setting you make in the fol-

lowing procedure is valid for the current application only.

On the [File] menu, click [Print...].

AAAA

The [Print] dialog box appears.

In the [Select Printer] list, select the

BBBB

machine you want to use, and then click the tab for which you want to change print settings.

Make the settings you require.

CCCC

Click [Print] to start printing.

DDDD

Under Windows XP, click [OK], and then click [Print] to start printing.

Windows NT 4.0 - Accessing Printer Properties

Changing default settings - Printer properties

Limitation

❒ Changing machine settings re-

quires Full Control access permission. Members of Administrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default. When you set up options, log on using an account that has Full Control permission.

On the [Start] menu, point to [Set-

AAAA

tings], and then click [Printers].

The [Printers] window appears.

Click the icon of the machine

BBBB

whose default you want to change.

On the [File] menu, click [Proper-

CCCC

ties].

The printer properties dialog box appears.

Note

❒ In Windows XP, click [Prefer-

ence] to open the Printing Pref-

erences dialog box.

Setting Up the Printer Driver and Canceling a Print Job

Make the settings you require,

DDDD

and then click [OK].

Note

❒ Normally you do not have to

change the “Form to Tray Assignment” settings on the [De- vice Settings] tab in the PostScript 3 printer driver.

❒ Settings you make here are used

as default for all applications.

Changing the default settings - Default document properties

Limitation

❒ Changing machine settings requires

Full Control access permission. Members of the Administrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default. When you set up options, log on using an account that has Full Control permission.

On the [Start] menu, point to [Set-

AAAA

tings], and then click [Printers].

The [Printers] window appears.

Click the icon of the machine

BBBB

whose default you want to change.

Making settings from an application

4.0.

Note

❒ Actual procedures for opening the

printer properties dialog box vary depending on the application. For more information, see the operating instructions that come with the application you are using.

❒ Any setting you make in the fol-

lowing procedure is valid for the current application only.

On the [File] menu, click [Print].

AAAA

The [Print] dialog box appears.

In the [Name] list, select the ma-

BBBB

chine you want to use, and then click [Properties].

The printer properties dialog box appears.

Make the settings you require,

CCCC

and then click [OK].

Click [OK] to start printing.

DDDD

On the [File] menu, click [Document

CCCC

Defaults].

The [Default] dialog box appears.

Make the settings you require,

DDDD

and then click [OK].

Note

❒ Settings you make here are used

as default for all applications.

Accessing Printer Properties

Macintosh - Setting Up for Printing

Making paper settings from an application

Open the file you want to print.

AAAA

On the [File] menu, click [Page Set-

BBBB

up].

The [AdobePS Page Setup] dialog box appears.

Make sure the machine you want

CCCC

to use is shown in the [Printer:] box.

Note

❒ In Mac OS X, this is called [For-

mat for:].

❒ If the machine is not shown in

the [Printer:] box, use the pop-up menu to display a list of available machines.

Setting up for printing from an application

Open the file you want to print.

AAAA

On the [File] menu, click [Print].

BBBB

The [Printer Features] dialog box ap- pears.

Make sure the machine is selected

CCCC

in the [Printer:] box.

Make the settings you require,

DDDD

and then click [Print] to start printing.

Reference

The actual appearance of Page Setup depends on the application you are using. See the operating instructions that come with the Macintosh for more information.

In the [Paper:] box, select the pa-

DDDD

per size.

Make the settings you require,

EEEE

and then click [OK].

Setting Up the Printer Driver and Canceling a Print Job

Canceling a Print Job

Windows - Canceling a Print Job

Double-click the printer icon on

AAAA

the Windows taskbar.

A window appears, showing all print jobs currently queued for printing. Check the current status of the job you want to cancel.

Select the name of the job you

BBBB

want to cancel.

Press [Reset Current Job] or [Reset

FFFF

All Jobs].

• [Reset Current Job]: cancels the

print job currently being processed.

• [Reset All Jobs]: cancels all jobs

in the print queue.

On the [Document] menu, click

CCCC

[Cancel Printing].

Note

❒ In Windows XP and Windows

NT, click [cancel] on the [Docu- ment] menu.

❒ In Windows 95/98/Me, 2000 or

NT 4.0, you can also open the print job queue window by double-clicking the machine icon in the [Printers] machine window (the [Printers and Faxes] window underWindows XP).

Press the {{{{Printer}}}} key on the ma-

DDDD

chine's control panel.

Press [Job Reset] on the display

EEEE

panel.

• [Resume Printing]: resumes print-

ing jobs.

A confirmation message appears.

Press [Yes] to cancel the print job.

GGGG

Note

❒ Press [No] to return to the previ-

ous display.

Important

❒ If the machine is shared by mul-

tiple computers, be careful not to accidentally cancel someone else's print job.

❒ If the machine is connected to

the computer using a parallel cable, sent print jobs may be canceled if [Reset All Jobs] is pressed while “Waiting...” is on the display panel. After the interval set in [I/O Timeout] in Printer Features has passed, the next print job can be sent. A print job sent from a different client computer will not be canceled in this case.

Canceling a Print Job

Note

❒ You cannot stop printing data

that has already been processed. For this reason, printing may continue for a few pages after you press [Job Reset].

❒ A print job containing a large

volume of data may take considerable time to stop.

Macintosh - Canceling a Print Job

Double-click the printer icon on

AAAA

the desktop.

A window appears, showing all print jobs currently queued for printing. Check the current status of the job you want to cancel.

Note

❒ In Mac OS X, start Print Center.

Select the name of the job you

BBBB

want to cancel.

Click the pause icon, and then

CCCC

click the trash icon. Press the {{{{Printer}}}} key on the ma-

DDDD

chine's control panel.

Press [Job Reset] on the display

EEEE

panel.

Press [Reset Current Job] or [Reset

FFFF

All Jobs].

• [Reset Current Job]: cancels the

print job currently being processed.

• [Reset All Jobs]: cancels all jobs

in the print queue.

• [Resume Printing]: resumes print-

ing jobs.

A confirmation message appears.

Press [Yes] to cancel the print job.

GGGG

Note

❒ Press [No] to return to the previ-

ous display.

Important

❒ If the machine is shared by mul-

tiple computers, be careful not to accidentally cancel someone else's print job.

Note

❒ You cannot stop printing data

that has already been processed. For this reason, printing may continue for a few pages after you press [Job Reset].

❒ A print job containing a large

volume of data may take considerable time to stop.

Setting Up the Printer Driver and Canceling a Print Job

2. Using the Document Server

Accessing the Document Server

The Document Server enables you to store documents on the machine's hard disk, allowing you to edit and print as and when you want.

Limitation

❒ Applications with their own drivers, such as PageMaker, do not support this

function.

Reference

For more information about Document Server functions, see General Settings Guide.

For information about how to access Document Server from a client, see the printer driver Help.

Note

❒ When you use the Document Server, the following functions can be selected

using the machine's control panel:

• Copies

• Collate

• Duplex

• Staple

• Punch

• Paper selection: Paper source tray, paper type, paper output tray.

• Functions related to paper selection: Cover sheets, slip sheets, chaptering.

❒ The above items are dimmed, so you cannot set them from the printer prop-

erties dialog box when the Document Server is selected.

❒ You must enter a user ID, using up to eight alphanumeric characters.

❒ You should enter a Password and File Name to distinguish the job from oth-

ers.

❒ Up to 3,000 files can be stored in the Document Server. No new files can be

stored after 3,000 is reached. Even if less than 3,000 files are stored, new files cannot be stored when

• a file to be stored contains more than 1,000 pages,

• the total number of pages contained in files stored exceeds 9,000,

• the hard disk is full.

Using the Document Server

❒ The Document Server also stores files scanned using the Automatic Docu-

ment Feeder (ADF) or exposure glass. You should delete unnecessary stored files once in a while so as not to exceed the capacity of the hard disk. For how to delete stored files, see General Settings Guide.

❒ When using the hard disk for functions other than those of Document Server,

you may be unable to store new files in the Document Server, even if there are less than 3,000 files stored.

3. Sample Print/Locked Print

Sample Print

Use this function to print only the first set of a multiple-set print job. After you have checked the result, remaining sets can be printed or canceled using the machine's control panel. This can reduce misprints due to mistakes in content or settings.

Note

❒ If the application has a collate op-

tion, make sure it is not selected before sending a print job. By default, sample print jobs are automatically collated by the printer driver. If a collate option is selected from the application's [Print] dialog box, more prints than intended may be produced.

❒ You can identify the file you want

to print by user ID and date and time when the job was stored.

❒ The number of pages the machine

can save depends on the contents of the print image. For example, the machine can save up to 30 jobs or 1,000 pages, including locked print files, depending on data volume.

❒ If the first set of the sample print

files is not as you expected and you do not want to print remaining sets, delete the sample print file using the display panel. If you print the remaining sets of the sample print file, the job in the machine is deleted automatically.

Printing a Sample Print File

The following procedure describes how to print a sample print file with the PCL 6/5e printer driver. For information about how to print a sample print file with the PostScript 3 printer driver, see PostScript 3 Unit

Type 2045 Operating Instructions Supplement included as a PDF file on the

CD-ROM.

Limitation

❒ Applications with their own driv-

ers, such as PageMaker, do not support this function.

❒ If you are using Mac OS X, this

function cannot be used.

Configure the sample print in the

AAAA

printer driver's properties.

Reference

For details about configuring the PCL 6/5e or RPCS™ printer driver, see the relevant Help files.

Start printing from the applica-

BBBB

tion's [Print] dialog box.

Note

❒ Make sure to set more than two

copies.

The sample print job is sent to the machine, and the first set is printed.

Sample Print/Locked Print

On the machine's control panel,

CCCC

press the {{{{Printer}}}} key to display the Printer screen.

Press [View Sample Print jobs].

DDDD

ZHZS040E

Press [Change Set Qty.] to change

FFFF

the number of sets to be printed.

If you do not want to change the set quantity, proceed to step

Enter the new number of sets us-

GGGG

ing the number keys, and then press [OK].

The screen returns to the file list screen.

A list of the sample print files stored in the machine appears.

The following items also appear:

• User ID: The user ID set up by the printer driver.

• Date/Time : The date and time when the job was sent from the computer.

• Qty. : The number of remaining sets.

Select the file you want to print

EEEE

by pressing it.

Note

❒ Press [UUUUPrev.] or [TTTTNext.] to

scroll through the list.

❒ Only one file can be selected at a

time.

Note

❒ You can enter up to 999 sets.

❒ Press [Clear] to correct any entry

mistakes.

❒ If you want to cancel changing

the set quantity, press [Cancel].

Press [Print].

HHHH

The print confirmation screen appears.

Press [Yes].

IIII

The remaining sets are printed.

Note

❒ Press [No] to cancel printing.

❒ When printing is completed, the

stored file will be deleted.

❒ If printing is stopped by press-

ing [Job Reset] after it has started, the file will be deleted.

❒ If there is a print job outstand-

ing, this will be printed before the sample print job.

Sample Print

Deleting a Sample Print File

If you are not satisfied with the sample printout, you can delete the sample print file, revise it and print it again until the settings are suitable.

Press the {{{{Printer}}}} key to display

AAAA

the Printer screen.

Press [View Sample Print jobs].

BBBB

A list of sample print files stored in the machine appears.

Select the file you want to delete

CCCC

by pressing it.

Note

❒ Press [UUUUPrev.] or [TTTTNext.] to

scroll through the list.

Checking the Error Log

If a file could not be stored, you can check the error log on the control panel.

Limitation

❒ The error log displays only the 20

most recent entries. If the power is turned off, the log is deleted.

Press the {{{{Printer}}}} key to display

AAAA

the Printer screen.

Press [View Sample Print jobs].

BBBB

Press [Show Error Log].

CCCC

❒ Only one file can be selected at a

time.

Press [Delete].

DDDD

The delete confirmation screen will appear.

Press [Yes] to delete the file.

EEEE

After the file has been deleted, the file list screen will return.

Note

❒ If you do not want to delete the

file, press [No].

An error log list appears.

Note

❒ Press [UUUUPrev.] or [TTTTNext.] to

scroll through the error files.

❒ Press [Exit] after checking the

log.

❒ To print files that appear in the

error log, resend them after stored files have been printed or deleted.

Sample Print/Locked Print

Locked Print

Use this function to maintain privacy when printing confidential documents on the machine over a shared network. Usually, it is possible to print data using the display panel once it is stored in this machine. When using Locked Print, it is not possible to print unless a password is entered on the machine's display panel. Your confidential documents will be safe from being viewed by other people.

Note

❒ If the application has a collate op-

tion, make sure it is not selected before sending a print job. Locked print jobs are automatically collated by the printer driver as default. If a collate option is selected in the application print dialog box, more sets than intended may be printed.

❒ You can identify the file you want

to print by User ID, and date and time when the job was stored.

❒ The number of pages the machine

can save depends on print image content. For example, the machine can save up to 30 jobs or 1,000 pages including sample print files, depending on data volume.

❒ After the locked print file is print-

ed, the job is automatically deleted.

❒ Turning off the machine's main

power switch deletes locked print files.

Printing a Locked Print File

The following procedure describes how to print a locked print file with the PCL 6/5e printer driver. For information about how to print a locked print file with the PostScript 3 printer driver, see PostScript 3 Unit Type 2045 Operating Instructions Supplement included as a PDF file on the CD-ROM.

Limitation

❒ Applications with their own driv-

ers, such as PageMaker, do not support this function.

❒ If you are using Mac OS X, this

function cannot be used.

Configure the locked print in the

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printer driver's properties.

Reference

For details about configuring the PCL 6/5e or RPCS™ printer driver, see the corresponding Help files.

Start printing from the applica-

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tion's [Print] dialog box.

The locked print job is sent to the machine.

On the machine's control panel,

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press the {{{{Printer}}}} key to display the Printer screen.

Press [View Locked Print jobs].

DDDD

Locked Print

A list of stored locked print files appears.

The following items also appear:

• User ID: The user ID set up by the printer driver.

• Date/Time: The date and time when the job was sent from the computer.

Select the file you want to print

EEEE

by pressing it.

Note

❒ Press [UUUUPrev.] or [TTTTNext.] to

scroll through the list.

❒ Only one file can be selected at a

time.

Press [Print].

FFFF

The password screen appears.

Press [Yes].

HHHH

The locked file is printed.

Note

❒ Press [No] to cancel printing.

❒ If printing is stopped by press-

ing [Job Reset] after it has started, the file will be deleted.

Deleting Locked Print Files

Press the {{{{Printer}}}} key to display

AAAA

the Printer screen.

Press [View Locked Print jobs].

BBBB

A list of stored locked print files stored appears.

Select the file you want to delete

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by pressing it.

Note

❒ Press [UUUUPrev.] or [TTTTNext.] to

scroll through the list.

❒ Only one file can be selected at a

time.

Enter the password using the

GGGG

number keys, and then press [OK].

The print confirmation screen appears.

Note

❒ A confirmation screen will ap-

pear if the password is not entered correctly. Press [OK] to enter the password again.

Press [Delete].

DDDD

The password screen is displayed.

Enter the password using the

EEEE

number keys, and then press [OK].

The delete confirmation screen appears.

Note

❒ A confirmation screen will ap-

pear if the password is not entered correctly. Press [OK] to enter the password again.

Sample Print/Locked Print

Press [Yes].

FFFF

After the file has been deleted, the file list screen returns.

Note

❒ If you do not want to delete the

file, press [No].

❒ If you forget your password, se-

lect [Unlock] from [VVVVTemporarily

Unlock Files] in [Password Management for Stored Files] on the [Key Operator Tools] tab of the System

Settings screen. With this setting, the password screen is not displayed in the procedure above. For more information about [ Display Password with

Stored File], see General Settings Guide.

Checking the Error Log

Note

❒ Press [UUUUPrev.] or [TTTTNext.] to

scroll through the error files.

❒ Press [Exit] after checking the

log.

❒ To print files that appear in the

error log, resend them after stored files have been printed or deleted.

If a file could not be stored in this machine, you can check the error log on the display panel.

Limitation

❒ The error log displays only the 20

most recent entries. If the power is turned off, the log will be deleted.

Press the {{{{Printer}}}} key to display

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the Printer screen.

Select [View Locked Print jobs].

BBBB

Press [Show Error Log].

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An error log list appears.

+ 54 hidden pages

Xerox 2045e User Manual

Introduction

Important

Warning:

Trademarks

Notes:

TABLE OF CONTENTS

Manuals for This Machine

How to Read This Manual

Symbols

Accessing Printer Properties

Changing default settings

Making settings from an application

Windows 2000/XP - Accessing Printer Properties

Changing default settings - Printer properties

Making settings from an application

Windows NT 4.0 - Accessing Printer Properties

Changing default settings - Printer properties

Making settings from an application

Macintosh - Setting Up for Printing

Making paper settings from an application

Setting up for printing from an application

Canceling a Print Job

Windows - Canceling a Print Job

Macintosh - Canceling a Print Job

2. Using the Document Server

Accessing the Document Server

3. Sample Print/Locked Print

Sample Print

Printing a Sample Print File

Deleting a Sample Print File

Checking the Error Log

Locked Print

Printing a Locked Print File

Deleting Locked Print Files

Checking the Error Log