XEROX 120 User Manual [en, en]

Xerox Production Print Services

Guide to Printing Using Xerox Produ ction Print Services

701P40987 Version 4.0 November, 2003

Xerox Corporation Global Knowledge and Language Services 800 Phillips Road Building 845-17S Webster, New York 14580 USA

and information now allowed by statutory or judicial law hereinafter granted including without limitation, material generated from the software programs that are displayed on the screen such as styles, templates, icons, screen displays, looks, and so on.

XEROX®, XEROX Europe®, and XEROX Canada Limited®, The Document Company, the stylized X, and all names identifying numbers used in connection with Xerox products mentioned in this publication are trademarks of XEROX CORPORATION. All non-Xerox brands and product names are trademarks or registered trademarks of their respective companies. Other company trademarks are also acknowledged.

This product includes software developed by the Apache Software Foundation (http:// www.apache.org/).” SWOP® is a registered trademark of SWOP, Inc.

While the information in this Guide is correct at the time of this publication, Xerox reserves the right at any time to change the information without notice. Changes are made periodically to this document. Changes and technical updates will be added in subsequent editions.

Table of Contents

1. Introduction 1-1

Before you use this guide 1-1 About XPPS 1-1

XDS 1-2 XDS Plus 1-2 Xerox custom drive rs 1-2 Third party drivers and PPDs 1-2 Web Interface 1-3 Command line client 1-3

About this guide 1-3

Contents 1-3

Conventions 1-4 Related documentation 1-5 Customer Support 1-5

2. Using XDS 2-1

Prerequisites 2-1 Accessing XDS from Macintosh OS X 2-2 Overview of the printing process 2-2

Macintosh printing process 2-2

Using drag and drop to print one or more jobs 2-3 Selecting a printer type and queue 2-3 Selecting a file for printing 2-4

Customizing the printer list 2-5

Adding a printer 2-5

Setting the default printer 2-6

Modifying a print queue 2-6

Deleting a printer 2-7

Accessing printer information 2-7

GUIDE TO PRINTING USING XEROX PRODUCTION PRINT SERVICES 1

TABLE OF CONTENTS

Checking the printer connections 2-8

3. Using the XDS Plus software 3-1

Prerequisites 3-1 Accessing the XDS Plus software 3-2

Accessing XDS Plus from Windows 3-2 Accessing XDS Plus from Solaris 3-2

Accessing XDS Plus from the Internet 3-3 XDS Plus printing process 3-4 Printer and queue setup 3-4 Selecting a printer and queue 3-5

Change Printer window components 3-5

Viewing printer and queue properties 3-7

Selecting a printer and queue 3-8 Selecting a printer and queue 3-8

Change Printer window components 3-8

Viewing printer and queue properties 3-10

Selecting a printer and queue 3-11

4. Printing a job using the DocuSP web interface 4-1

Overview of the web interface printing process 4-1 Setting up a print job 4-2

Job tickets 4-3

Specifying job ticket parameters for the current job 4-3

Specifying the number of copies 4-7

Specifying a page range for printing 4-7

Specifying the main stock for the job 4-8

Setting up stocks 4-8

Displaying the stock window 4-8 Stock window components 4-9 Selecting a stock for the job 4-10 Creating a new stock 4-10 Stock selection buttons 4-12

Additional stock sections 4-12

2 GUIDE TO PRINTING USING XEROX PRODUCTION PRINT SERVICES

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Specifying the sides imaged 4-12 Specifying colla tio n 4-13 Specifying slip sh eets 4-13 Specifying an Output locati on 4-14

Specifying a finishing option 4-14 Specifying pages per subset 4-14 Specifying offset 4-14 Setting up Advanced Features 4-15

Setup options in the Image Adjustment section 4-15

Specifying an image shift 4-15 Specifying Rotation 4-16 Selecting Resolution 4-17 Selecting Toner Saver 4-17 Print Darkness 4-17

Entering Job Information 4-17 Setting user preferences 4-19 Printing a document 4-20

Selecting a print queue 4-20

Selecting a file for printing 4-20

Submitting a job for printing 4-20

Checking job, printer, and queue status and messages 4-21

Viewing messages 4-22 Viewing properties 4-22

5. Xerox PPDs and PlugIns 5-1

PPDs and PlugIns using a Macintosh 5-1

Guidelines for selecting printing requirements 5-1

Selecting the printing options 5-2 Using the Xerox PlugIn 5-2 Using drag and drop to print one or more jobs 5-2

Windows drivers 5-3 Locating and Installing Printer Drivers 5-3 Install Windows Printer Driver s 5-4

GUIDE TO PRINTING USING XEROX PRODUCTION PRINT SERVICES 3

TABLE OF CONTENTS

6. Using Command Line Client 5-1

Accessing the XDS Command Line software 5-1

Accessing XDS Command Line from Solaris and Mac OS X 5-1 XDS Command Line operating modes 5-1 Using Print command mode 5-2

Print command mode parameters 5-2

Accessing XDS Command Line Help: -help and -\? 5-2 Listing the printers: -ListP 5-2 Listing printer status: -ListP <options> 5-2 Selecting a file for printing: -f <file> 5-3 Setting the job ticket: -jt <job> 5-3 Setting the number of copies: -copies <#> 5-3 Setting the number of sides 5-4 Setting the finishing option 5-4 Setting user name 5-4 Display job status: -ListJob 5-5 Setting the printer: -p <printer> 5-6 Print queue status: -ListQ <options> 5-6

Setting the RegFileLoc 5-7

Printing in print command mode 5-7 Command quick reference 5-8

7. Job ticket options 7-1

Setting up a print job 7-1

Printer Limitations window 7-1

The Printer Default option 7-2

Setting job ticket options for XDS 7-2

Accessing the Setup window 7-3

XDS Plus job ticket options 7-3

Creating a new job ticket 7-3

Setting up a job ticket 7-4

Files options 7-5

4 GUIDE TO PRINTING USING XEROX PRODUCTION PRINT SERVICES

TABLE OF CONTENTS

Job Notes options 7-7 Job Setup options 7-8 Output options 7-14 Image Adjustment options 7-15 Image Quality options 7-16 Special Pages options 7-17

Printing a document 7-21

Selecting a print queue 7-21 Selecting a file to print 7-21

Reprinting a saved job 7-22

Reprinting without changing the job ticket parameters 7-23 Reprinting with different job ticket parameters 7-23

Checking the status of a job 7-24 Setting the XDS print options 7-25 Setting up a printer capabilities file 7-26

File contents 7-26 Sources for the printer capabilities file for Windows 7-27 Generating a printer capabilities file on XDS Plus 7-27

Exiting the XDS software 7-28 Exiting the XDS Plus software 7-28

GUIDE TO PRINTING USING XEROX PRODUCTION PRINT SERVICES 5

TABLE OF CONTENTS

6 GUIDE TO PRINTING USING XEROX PRODUCTION PRINT SERVICES

1. Introduction

Using a networked workstation and the Xerox Production Print Services software, documents that have been created using a publishing application can b e printed at a supported Xerox printer.

Before you use this guide

This guide is intended for users of the following workstations:

• PCs running Windows 95, 98, Millennium, NT 4.0, 2000, or XP

• Sun workstations running Solaris 2.6 or higher

• Macintosh OS

About XPPS

To use the XPPS software to publish documents, your workstation must be able to access the Xerox printer through a Xerox supported network.

You should be familiar with the application you will be using, with using a mouse, and with managing the dialog boxes and windows.

The Xerox Production Print Services (XPPS) software, contains a variety of applications which allow users to submit jobs for printing to connected and suppo r ted Xero x printers.

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Introduction Guide to Printing Using Xerox Production Print Services

XDS

Xerox Document Submission software application (XDS) is a standalone appli catio n tha t is u sed to en ter job ticke t infor mation for an existing PDL file and subm it the job to an av ail ab l e pr inte r running DocuSP version 3.1 or higher software. This software enables users of Xerox su pported n etworks to t ake a dvant age of the many printing options that are offered by the supported Xerox printing systems.

NOTE: Documents need to have been printed to file as .p s, .pcl, .pdf, tiff, or ascii text.

XDS Plus

The Xerox Document Submission Plus (XDS Plus) software is a standalone appli catio n tha t is u sed to en ter job ticke t infor mation for an existing PDL file and subm it the job to an av ail ab l e pr inte r running DocuSP version 3.1 or higher software. This software enables users of Xerox su pported n etworks to t ake a dvant age of the many printing options that are offered by the supported Xerox printing systems. XDS Plus supp ort s the sa me featu re set as XDS with the addition of printer status, Xerox Job Ticket Converter, and Xerox Document Submission Command Line.

Xerox custom drivers

The Xerox Custom printer drivers are drivers that include Xerox value added user interface controls to access the features specific to the supported Xerox printers.

Third party drivers and PPDs

You can use a third party printer driver with a Xerox PPD file to create a document and submit it for printing to the Xerox printer. Third party d rivers and PPD s can be load ed and used in ad dition to any Xerox custom drivers. Depending on the driv er installed, different job ticket options will be available.

Third party driver s do not allow access at the workst ation to all of the supported printer features.

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Guide to Printing Using Xerox Production Print Services Introduction

Web Interface

With the web interface you use a browser to access windows th at enables you to select a document file, set up a job ticket, and submit your print job to the printer, all from the internet.

Command line client

If you use the print, listjob, listq or listp command for your workflow, it is recommended that you use the new XD S Command Line client included with the XDS Plus software.

About this guide

Before you perform any procedures in this guide, become familiar with its contents and conventions.

Contents

The following list describes the contents of this guide:

• Chapter 1, “Introduction” contains an introduction to this guide.

• Chapter 2, “Using XDS,” contains the information that y ou need to access and understand to complete the printing process when using XDS. Information about printer and queue setup is also detailed in this chapter.

• Chapter 3, “Using the XDS Plus software,” contains the information needed to access and use the XDS Plus softw are application for submitting files for print.

• Chapter 4, “Printing a Job using the DocuSP Web Interface,” contains information for using the online version of XPPS. It includes setting up a job ticket as well as steps needed to complete the printing of a job.

• Chapter 5, “Xerox PPDs and PlugIn,” contains guidelines for selecting printing requirements and using Xerox PPDs and PlugIns for both Macintosh and Windows applications.

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Introduction Guide to Printing Using Xerox Production Print Services

• Chapter 6, “Using Command Line Client,” The Xerox Document Submission Command Line software enables you to set up and submit print jobs by entering commands in a DOS or Unix window, from a PC or Sun workstation. This chapter describes the procedure and syntax for entering the print and job setup commands.

• Chapter 7, “Job ticket settings,” contains the procedures for printing a document file using the Xerox Document Submission and Xe ro x D o cum en t Sub mission Plus sof tware.

Conventions

This guide includes the following conventions:

• Angle brackets: Variable information that is displayed on the window or that can be entered as part of a command line is enclosed within angle brackets. Examples include "Unable to copy <filename>;" “set –p <printer>.”

• Square bra ckets: Square brackets are used fo r the following: – Names of menu options that you select; for example,

[Printer Default]

– Names of buttons that you select; for examp le , [OK] and

[Cancel]

– Names of text boxes, list boxes, and fields; for example,

"the [From] text box," "the [Directories] list box," “the [Color Source] field”

• Bold: Boldface type is used for the following: – Directory paths; for example, “Browse to the Win_nt40/

Xeroxdrv directory.” – Text that you enter; for example, "Enter purple or XDS." – Calling attention to text that is particularly important; for

example, “Select [Stop] on the user interface window. Do

not press the red stop button on the controller.” – Introductory wor ds or phrases t hat begin items in a list; for

example,

Hold job: The document is held at the printer...

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Cancel job: The document is not printed...

• Note: Notes are hints that help you perform a task or understand the text. Notes are presented in italics, in separate paragraphs. Example:

Guide to Printing Using Xerox Production Print Services Introduction

NOTE: You cannot submit a job unless the printer is connected to your workstation.

Related documentation

Further information on the specific Xerox printer and the print server or controller that is part of your printing system may be obtained by referring to the documentation that was delivered with the elements of the system.

Customer Support

To place a customer service call, dial t he direct TTY number f or assistance. The number in the US is 800-735-2988.

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Introduction Guide to Printing Using Xerox Production Print Services

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2. Using XDS

This chapter contains the procedures for accessing the XDS software on a Xerox printing system f rom your c omputer running a Sun workstation that is running Solaris 2.6 or 2.8, or from a Macintosh that is running OS X. The Xerox Document Submission (XDS) software provides you with windows you use to select a document file, to set up the job ticket, and to submit your print job to the printer.

When you run the XDS software, you must make your printer and document selections from the XDS window before programming the job ticket.

NOTE: If you created your PDL file using the print to disk or print to file option, and any of the Xerox pri nter dr iver s, do not use the XDS software to submi t the jo b. The j ob ti cket in for mation included with the PDL file may conflict with the job ticket information programmed in XDS. Use another submission method to print the document.

Prerequisites

You must satisfy the following prerequis i tes before you use the XDS software:

• Make sure that the Sun Solaris, or Macintosh software is installed on your workstation. If the software is installed as a shared copy on your network ser ver, contact your system administrator.

• Know how to use the tools in Solaris, or Macintosh to connect to the network disk drives or to disconnect from the drives to which you are currently connected.

• Make sure that the XDS Plus software is installed on your workstation. Refer to the “Installation Guide” for the procedures.

• Know how to save your document as a PDL format file by using the print-to-file method; or know how to create a valid TIFF, PDF, or ASCII file.

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Using XDS Guide to Printing Using Xerox Production Print Services

Accessing XDS from Macintosh OS X

When you run the Xerox Document Submission Client software, you must make your printer and document selections from the Document Submission window before programming the job ticket.

To run the Xerox Document Submission Client software, doubleclick the [XDS] icon.

Overview of the printing process

The steps to print a document on a selected printer are listed below.

Macintosh printing process

The steps to print a document on a selected printer are listed below.

1. Set up a printer and select the printer icon on the desktop.

2. Launch the Xerox Document Submission software.

3. On the Document Submission window, select a printer type from the Printer Type pop-up menu.

4. From the Printe r Que ue m enu , se lect [Use Default Printer]. If you want to create Xerox job tickets without printing, select [None].

5. Select a file for printing.

6. Select [Print...] to set up the print job.

7. On the job ticket dialog box that opens, specify the available parameters. Depending on your printer, the following parameter fields may be displayed:

• [Copies]

• Page range ([To] and [From])

• [Job Type]

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• [Disposition]

8. Enter the job notes.

9. Define the stocks that you will use for the print job.

Guide to Printing Using Xerox Production Print Services Using XDS

10.Select any special features for the job, such as covers, blank inserts, or exception pages

11. Select [OK] to send the document file to the printer.

NOTE: When you are performing the procedures, if you press the <RETURN> or <ENTER> key, the XDS software executes the task that is initi ate d by the [Defau l t] bu tton in any dial og box.

If you press <Com mand(Apple) -Period> or <ESC>, the XDS software executes [Cancel] when applicable.

Using drag and drop to print one or more jobs

Y ou can select one or more jobs, then drag and drop them on the XDS icon to print.

Before dragging and dropping the job icon, highlight the designated printer icon on the desktop.

NOTE: This should be the default printer.

After the jobs are dropped:

1. The printer type selection dialog box is displayed. Select the printer type on which the jobs will be printed.

2. The Job Ticke t dialog box is displayed fo r the first job that was dropped. Program the ticket for the job, then select [OK].

If more than one job was dropped at the same time, the first job is sent to t he pr i nt er, and the job t icket dialog is displayed for the next job. The job ti cket programming that was selected for the first job is retained for the next job.

Saved job tickets may be accessed and opened for any job that has been dragged and drop pe d us in g the proce du re s that are described in this chapter. When a saved job ticket is used for a job, the programming of the saved ticket is retained for the next job.

A job may be cancelled prior to printing from XDS. The Job Ticket dialog box then opens for the next job in line.

3. When all jobs that have been dropped on XDS have been submitted or c ancelled, XDS cl oses automatically.

Selecting a printer type and queue

The Printer Type pop-up menu gives you a list of the available printer types that you can use to print your document.

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Using XDS Guide to Printing Using Xerox Production Print Services

The Printer Queue pop -up menu deter mines whether th e job and job ticket will be submitted to the selected printer queue ([Use Default Printer]), or the job ticket will be created and save d for future use ([None]).

1. From the Printer Type pop-up menu, select the appropriate printer.

2. From the Printer Queue menu, select the desired queue.

• If you want to create and save the job ticket for later use

without printing now, select [None].

• To print to a printer that is on the desktop, select the

designated printer icon, then select [Use Default Printer].

If the Printer Type pop-up men u does not display the desired printer , select [Produ ct Configuration] from the Options pull-down menu on the works tation menu bar. In the product configuration dialog box, select t he catego ries of prod ucts th at you want to use to print documents from your workstation. Use the following selections:

• [DocuTech Servers] for DocuTech 135

• [DocuPrint] and/or [DocuSP] for DocuTech 61xx, DocuTech/ DocuPrint 65/90, and DocuPrint 2000 Series EPS printers

• [DocuPrint] for DocuPrint NPS printers

• [DocuColor] for DocuColor 20xx, 6060, iGen3

Selecting a file for printing

Follow these steps to select a file for submission to print:

1. In the Document Submission dialog box, do one of the following:

• Select [Select File].

• Select [Select File] from the File pull-down menu.

• Press <Command-F> to choose the [Select File] option. A directory dialog box is displayed. Se lecting [Show Text Files

Only] filters the directory display to show only text files.

2. Select the file tha t you want to print. The file must be in one o f the supported formats: P ostScript, PDF, PCL, ASCII, or TIFF, as supported by the printer.

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NOTE: Ensure that file names are fairly small in length. Long file names are not displayed and a system generated name is attached to the file.

Guide to Printing Using Xerox Production Print Services Using XDS

3. Select [Select] or double-click the file name or icon to open the file. The name of the document file that you selected is displayed in the Document Submission dialog box.

4. On the Document Submission dialog box, select [Print]. The Job Ticket dialog box is displayed.

Customizing the printer list

You can set up a customized printer queue list that contains those queues you us e most of ten. The queues in t he list must be queues that are availabl e to you on the printer.

For each queue in the list, you can assign a unique name. The printer queue name that you assign may indicate the location of the printer that ser vi ces the queue, or may describe the pur pose of the queue if special purp ose queues have been est ablished by your print shop.

You may customize the queue in the following ways:

• Change the name of the printer queue

• Delete a queue from the list

• Reassign a queu e name to a different printer queue

• Set a default queue that is selected automatically when you

NOTE: Do not rename printers. If you need a printer renamed, it can only be done immediately after the printer is installed.

Several unconnected queues are automatically added to the printer queue list at installation. These queues are used when you are not connected to a printer.

Adding a printer

You can set up a customized list of printers that you use regularly. To start a printer list or add to an existing one, follow these steps:

access the XDS software

1. Select [Connections] on the XDS window. The Printer Connections window is displayed.

2. On the Printer Connections window, select [Add New...]. The Add New Printer window is displayed.

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Using XDS Guide to Printing Using Xerox Production Print Services

3. On the Add New Printer window, select the appropriate network type for your environment.

Select [No connection] if this printer connection will be used only for creating or modifying job tickets. You will not be able to print to this printer connection.

4. Continue following the instr uctio ns in the Add New Printer wizard to add a new printer to t he Pri nte r Connections list.

NOTE: The network connection dialog that is displayed depends on the type of network you selected. Refer to your network documentation for further information.

NOTE: If a message appears informing you that the selected queue is not a Xerox print queue, contact your system administrator.

Setting th e default printer

After you create a list of customized printer queues, you may specify one of them as a default printer queue. The default queue is then selected automatically whenever you enter the XDS software.

1. On the XDS window, select [Connections]. The Printer Connections window is displayed.

2. Select the name of the printer queue in the Printer list box.

3. Select [Set Default]. The defa ult printer q ueue n ame remains selected when you enter the XDS software.

4. Select [OK] to return to the XDS window.

Modifying a print queue

The XDS software allows you to change a print queue name in the Connected Printers list box, or to reassign the name to another print queue.

1. Select [Connections] from the XDS window. The Printer Connections window is displayed.

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2. In the Printers list box, select the print queue that will be changed, and select [Modify...].

3. Continue to follow the steps indicated by the Modify Printer wizard.

Guide to Printing Using Xerox Production Print Services Using XDS

4. Check the information on the Modify Printer – Review window.

• If the information displayed is correct, select [Finish] to

complete the modification and return to the Printer Connections window.

• If the inform ation is not correct, continue selecting [Back]

until you reach the screen that you want to correct. After making your correction s, repeat the previous steps to return to this step.

5. After you have complete d all printer modifications, select [OK] to return to the XDS window.

Deleting a printer

1. Select [Connections] from the XDS window. The Printer Connections window is displayed.

2. In the [Printers] list box, select the printer queue that you want to delete.

3. Select [Delete]. The Confirm This Option window is displayed.

4. Select [Yes] to delete the printer name. If you want to cancel your choice and return to the Printers

and Connections window, select [No].

Accessing printer information

Y ou may access the following information about any printer in the Connected Printers list box on the Printer Connections window:

• Printer model

• Server type

• Connection type

• Server

• Virtual Printer Follow these steps to display the printer information:

1. Select [Connections ] on the XDS wind ow. The Printers and Connections window is displayed.

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Using XDS Guide to Printing Using Xerox Production Print Services

2. Select the name of the printer in the [Printers] list box. The printer information is displaye d in the sections below the [Printers] list box.

3. When you are finished viewing the printer information, select [OK] or [Close] to exit the window.

Checking the printer connections

When the XDS software is accessed, the system checks all connected printers to ensure that the network connection is enabled and active.

• A network icon in front of the printer name indicates that the network connection to that printer is active.

• A circle with a slash in front of the printer name indicates that the network connection to that printer is not active or there is a problem connecting to the printer.

• No icon in front of the printer name indicates that the printer is unconnected and has been selected for the customized printer list.

The printer connections may be checked at any time as necessary .

1. On the XDS window, select [Connections]. The Printers and Connections window is displayed.

2. To check one printer, select its name and select [Check Printer]. Whi l e the connection to the selected printer is being checked, a window is displayed, showing the status of the checking process.

To check all of the printers, select [Check All]. While all of the printer connections are being checked, a window opens to show the percentage of checking that has been completed.

NOTE: If an indication of a ne twork problem is displayed, notify your System Administrator.

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Prerequisites

3. Using the XDS Plus software

This chapter contains the procedures for accessing the XDS Plus software on a Xerox printing system from your computer running Windows 95, Windows 98, Windows NT 4.0, Windows 2000, Windows Mill ennium, XP, a Sun workstation that is runnin g Solaris 2.6 or 2.8, or from a Macintosh that is running OS X. The Xerox Document Submi ssion Plus (X DS Plus) sof twar e provides you with windows you use to select a document file, to set up the job ticket, and to submit your print job to the printer.

You must satisfy the following prerequis i tes before you use the XDS Plus software:

• Make sure that the Microsoft Windows, Sun So laris, or Macintosh software is installed on your workstation. If the software is in stalled as a shared copy on your network server, contact your system administrator. The XDS Plus software runs correctly only when installed on your workstation.

• Know how to use the tools in Windows, Solaris, or Macintosh to connect to the network disk dr ives or to disconnect from the drives to which you are currently connected.

• Make sure that the XDS Plus software is installed on your workstation. Refer to the “Installation Guide” for the procedures.

• Know how to save your document as a PDL format file by using the print-to-file method; or know how to create a valid TIFF, PDF, or ASCII file.

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Using the XDS Plus software Guide to Printing Using Xerox Production Print Services

Accessing the XDS Plus software

The XDS Plus window gives you access to all job setup, printing, and job management tasks that you can perform on your Windows or Solaris or Macintosh client. You can access the XDS Plus software either from files on your workstation, or over the Internet using the XDS Plus Job Submission Applet.

For the procedure for printing a document using XDS Plus, refer to “Printing a document,” later in this chapter.

NOTE: The XDS Plus Applet does not run on Internet Explorer

5.0 for Solaris. To run XDS Plus Applet on Solaris, you mu st use

Netscape 6.2.1 for Solari s. NOTE: Netscape is not supported on Windows applications

Accessing XDS Plus from Windows

Follow these steps to open XDS Plus from Windows:

1. Log on to your network.

2. From your workstation Start menu, select the following options in the order shown below.

a. [Programs] b. [Xerox Applications] c. [XDS Plus Tool Suite <version>] d. [XDS Plus] e. [XDS Plus]

Accessing XDS Plus from Solaris

Follow these steps to open XDS Plus from Solaris:

1. Log on to your network.

2. Using File Manager, double-click the [XDS Plus] application icon, located in the following directory:

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/<your home directory>/Xerox_Applications/ XDS_Plus_Tool_Suite_<version>/XDS_Plus/XDS_Plus

3. On the Action: Run window that opens, select [OK]. A Run window opens.

Guide to Printing Using Xerox Production Print Services Using the XDS Plus software

4. Wait f or the XD S Plus window to o pen. Thi s may t ake severa l seconds.

Accessing XDS Plus from the Internet

You can open the XDS Plu s w i ndo w on yo ur W indo w s or S olar is workstation by using the XDS Plus Job Submission Applet from the Internet. The Applet opens the XDS Plus window and displays it with your Internet browser. From this XDS Plus window you perform all the same functions that are av ailable when you access them from your workstation.

You do not need to instal l XD S P lus on your wor kstation in order to access it using the Internet.

NOTE: To ensure that you are running the latest version of the XDS Plus software, you should bypass your Proxy Server, if a Proxy Server is used) when accessing XDS Plus from the Internet. See your system administrator for more information.

If the XDS Plus software has been upda ted, you should clear your browser cache to ensure that the latest version of the XDS Plus software is downloaded to your workstation. See your system administrator for more information.

Follow these steps to access XDS Plus from the internet:

1. Open your Internet browser (NetScape or Internet Explorer version 4 or hi gher).

2. In the address field, enter http://, followed by your printer host address.

Example:

http://12.240.36.123

The printer web page opens.

3. On the printer web page, select [Job Submission Applet].

4. If this is the first time you are accessing XDS Plus from the Internet, a window open s on wh ich yo u are aske d if yo u want to download Java 2 Runtime Environm ent. Select [Yes].

5. A message window appears, asking you to wait while XDS Plus loads a Java plu g-in enabled bro wser . Wai t until the XDS Plus window opens.

From the XDS Plus w indow, you can perform al l the av ailable job setup and submission functions.

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Using the XDS Plus software Guide to Printing Using Xerox Production Print Services

XDS Plus printing process

1. Open the XDS Plus window.

2. Select a printer and print queue from the [Printer] pull down menu.

3. On the Files tab window, make file selections.

4. Set up the print job and jo b ticket paramete rs as required using the tabs in the Job Settings window.

Select the following t abs to access a nd set up the various job parameters:

• Files

• Job Notes

• Job Setup

•Output

• Image Adjustment

• Image Qual ity

• Special Pages

5. Select [File: Submit] to submit the job.

NOTE: When you are performing the setup procedur es, you can use <Tab> to move the cursor to the next button or text box in every window. Holding down <Shift> while pressing <Tab> causes the cursor to move backward through the items on the window.

While the job is printing, you can check the job status by selecting the [Administration] button and view the information. Refer to “Checking job, printer, and queue status,” later in this chapter.

Printer and queue setup

NOTE: The printer discovery file must be set up on your workstation befo re set ting up the printe r an d queu e. If th e prin ter discovery file was not added to your workstation during installation, select the Preferences option from the Options menu and add the printer discovery file.

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Guide to Printing Using Xerox Production Print Services Using the XDS Plus software

Printers and their queues fo r XDS Plus printing are set up automatically when XDS Plus is installed and run. XDS Plus detects all printing systems with DocuSP controllers running DocuSP 3.X that are connected to your workstation. You record the network addresses of these printers in a file called “printer.disc,” after you install XDS Plus on your workstation.

When you select [Change Printer...] on the XDS Plus window, the names of the printers that are listed in the printer discovery file are displayed in the [Printers] section of the Change Printer window and on the Print Monitor tab.

Selecting a printer and queue

The Change Printer windo w enables you to select a prin ter and a queue for the job that you want to print, and to view the printer and queue properties .

Change Printer window components

Printers and

Queues sections

The Change Printer windo w contains two sections:

• Printer: The [Printers] section lists the printers that the system detects in the printer discovery file when XDS Plus is started. It al so lists an Unconnected printer and a queue for supported printers . Refer to “Printer an d queue setup,” earl ier in this chapter, for further information about this fil e.

The columns in the Printers table display the following properties:

– Name: The name that was given to the printer when it

was installed at your site

– Type: The type or brand of prin ter, such as the Xerox

DocuColor 2060

– Jobs: The number of jobs that have been submitted to

the printer, based on the type of viewing filter that was most recently selected on the Print Monitor window. For example, if [Processing Jobs] was selected, the Jobs number would reflect only the number of jobs that are currently being processed.

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Using the XDS Plus software Guide to Printing Using Xerox Production Print Services

• Queue: The [Queues] section lists the print queues that have been set up at the printer contro ll er for your sel ecte d printer . The colum ns in the Queues t able display the following properties:

– Name: Name that was specified for the queue at the

printer controller

– Printer: Name of the printer that is associated with the

queue

– Accept Jobs: Indicates whether or not the queue is

currently accepting jobs

– Release Jobs: Indicates whether or not the queue is

currently set up to release jobs

– Status: What the printer is currently doing, such as

“Printing,” “Stopped,” etc.

NOTE: You are not able to add printers or queues to these lists at the Change Printer window.

The title of each section is preceded by a number that indicates how many items are on the list that is displayed there. However, if you select an ite m in one of the tables, the number chan ges to reflect the number of that item. For example, if you select a queue from the Queues list, the number changes to the number of jobs in that queue.

Resizing the

sections

The [Printers] and [Queues] sections are separated by a splitter bar. You can drag this bar up and down to increase or decrease the height of the sections relative to each other.

You can also expand either section to fill the work space of the Change Printer window by selecting the small, triangular buttons near the left edge of the splitter bar.

Buttons The Change Printer window contains the following buttons:

• Show All Printers: Displays in the Printers section all the printers that have been specified in the printer discovery file (printer.disc) and are currently available.

• Show All Queues: Displays in the [Queues] section all queues that have been created at the controller, for all printers that have been specified in the printer discovery file and are currently available.

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Guide to Printing Using Xerox Production Print Services Using the XDS Plus software

• Set Print Path: Confirms your queue selection and closes the Change Printer window. This button is grayed out unless a queue is selected.

• Refresh: Updates and redisplays the Printers and Queues lists.

Viewing printer and queue properties

You can view information about printers and queues in the following ways:

• Select the printer or queue name on the Change Printer window.

– If you select a printer name, the [Queues] section of the

Change Printer window displays the queues that are enabled for that printer only.

– If you select a queue name, the [Printers] section of the

Change Printer window displays only the printer that contains that queue.

You can select multiple printer or queue names by holding down the <Control> or <Shift> key while selecting the items. If you select more than one printer or queue, the other window displays the queues or printers for all the items that you selected.

• Open the Properties window for the desired queue or printer by following these steps:

1. Select [Change Printer] on the XDS Plus window. The Change Printer window opens.

2. In the [Printers] or [Queues] section on the Change Printer window, double-select the name of the printer or queue. Or, right-select on a printer or queue and select [Properties]. The read-only Properties window opens for the selected queue or printer.

3. When you are finished viewing the information, select [Close] to clo se the Properties window.

NOTE: You can also access individual printer and queue information from the Printers and Queues lists on the Print Monitor tab window, which you display by selecting [Administratio n] on the XDS Plus window.

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Using the XDS Plus software Guide to Printing Using Xerox Production Print Services

Selecting a printer and queue

Follow these steps to select a printer and print queue for your job:

1. On the XDS Plus window, select [Change Printe r] to open the Change Printer window.

2. If the queue that you want is not displayed in the [Queue] section, select [Show All Queues].

3. In the [Queue] section, select the name o f the queue to which you want to send the job.

The Printers section displays the name of the printer that is associated with the queu e that you selected.

4. Select [Set Print Path] to con firm your selectio n and close the Change Printer window.

NOTE: This can also be performed using the Printer menu and select [Change Queue].

Selecting a printer and queue

The Change Printer windo w enables you to select a prin ter and a queue for the job that you want to print, and to view the printer and queue properties .

Change Printer window components

Printers and

Queues sections

The Change Printer windo w contains two sections:

• Printers: The [Printers] section lists the printers that the system detects in the printer discovery file when XDS Plus is started. It al so lists an Unconnected printer and a queue for supported printers . Refer to “Printer an d queue setup,” earl ier in this chapter, for further information about this fil e.

The columns in the Printers table display the following properties:

– Name: The name that was given to the printer when it

was installed at your site

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– Type: The type or brand of prin ter, such as the Xerox

DocuColor 2060

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