Xerox 1075 User Manual

Printer Kit Type 1075

Operating Instructions

Printer Reference 1

Getting Started

Installing the Printer Driver and Software

For safe and correct use of this machine, please be sure to read the Safety Information in the

“General Settings Guide” before you use it.

Printer Kit Type 1075 Operating Instructions Printer Reference 1

Printed in Japan

UE USA G339-8607

Introduction

This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.

Warning:

Use of controls or adjustment or performance of procedures other than those specified in this manual might result in hazardous radiation exposure.

Trademarks

Microsoft

, Windows® and Windows NT® are registered trademarks of Microsoft Corporation in the

United States and/or other countries.

Adobe

, PostScript®, Acrobat® and PageMaker® are registered trademarks of Adobe Systems Incor-

porated.

is a registered trademark of Hewlett-Packard Company.

PCL

AppleTalk, Apple, Macintosh, Mac and TrueType are registered trademarks of Apple Computer, Incorporated.

IPS-PRINT™ Printer Language Emulation Copyright

2000, Oak Technology, Inc., All Rights Re-

served.

Ethernet

is a registered trademark of Xerox Corporation.

Other product names used herein are for identification purposes only and might be trademarks of their respective companies. We disclaim any and all rights in those marks.

The proper names of the Windows operating systems are as follows:

• The product name of Windows

95 is Microsoft® Windows® 95

• The product name of Windows® 98 is Microsoft® Windows® 98

• The product name of Windows

• The product name of Windows® XP are as follows: Microsoft Microsoft

• The product name of Windows® 2000 are as follows: Microsoft Microsoft Microsoft

• The product name of Windows® NT are as follows: Microsoft Microsoft

Windows® XP Professional

Windows® XP Home Edition

Windows® 2000 Advanced Server

Windows® 2000 Server

Windows® 2000 Professional

Windows NT® Server 4.0

Windows NT® Workstation 4.0

Me is Microsoft® Windows® Millennium Edition (Windows Me)

Notes:

Some illustrations in this manual might be slightly different from the machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

Note to users in the United States of America

Notice:

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications.

However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one more of the following measures:

Reorient or relocate the receiving antenna. Increase the separation between the equipment and receiver. Connect the equipment into an outlet on a circuit different from that to which the receiver is

connected. Consult the dealer or an experienced radio/TV technician for help.

Caution (in case of IEEE1284 environment) :

Properly shielded and grounded cables and connectors must be used for connections to host computer (and/or peripheral) in order to meet FCC emission limits.

Caution (in case of 100BaseTX environment):

Network interface cable with ferrite core must be used for RF interference suppression.

Declaration of Conformity

Product Name: Printer Controller Model Number: Printer Kit Type 1075, Printer/Scanner Kit Type 1075 Responsible party: Ricoh Corporation Address: 5 Dedrick Place, West Caldwell, NJ 07006 Telephone number: 973-882-2000 This device complies with part 15 of FCC Rules. Operation is subject to the following two conditions:

1. This device may not cause harmful interference, and

2. this device must accept any interference received,

including interference that may cause undesired operation.

Note to users in Canada

Note:

This Class B digital apparatus complies with Canadian ICES-003.

Remarque concernant les utilisateurs au Canada

Avertissement:

Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada.

TABLE OF CONTENTS

Manuals for This Machine.....................................................................................1

How to Read This Manual .....................................................................................2

1. Getting Started

Features of This Machine......................................................................................3

Printer Drivers for This Machine ..........................................................................4

Software and Utilities Included on the CD-ROM.................................................6

Guide to This Machine...........................................................................................8

Control Panel ............................................................................................................. 8

Display Panel ............................................................................................................. 9

Connecting the Machine .....................................................................................12

Requirements ...........................................................................................................12

Connecting the Machine to the Host Using the Parallel Cable ................................ 12

Connecting the Machine to the Host Using the USB Cable ..................................... 13

Setting Paper on the Bypass Tray......................................................................14

Setting the Paper Size on the Display Panel ...........................................................16

2. Installing the Printer Driver and Software

Installation Method .............................................................................................. 21

Quick Install.......................................................................................................... 24

Installing the PCL 6/5e and RPCS™ Printer Driver...........................................27

Installing the PCL 6/5e and RPCS™ Printer Driver ................................................. 27

Setting Up Options ................................................................................................... 29

Installing the PostScript 3 Printer Driver...........................................................31

Windows 95/98/Me - Installing the PostScript 3 Printer Driver.................................31

Windows 2000/XP - Installing the PostScript 3 Printer Driver .................................. 33

Windows NT 4.0 - Installing the PostScript 3 Printer Driver..................................... 35

Mac OS - Installing the PostScript 3 Printer Driver and Utilities............................... 39

Mac OS X - Installing the PostScript 3 Printer Driver ............................................... 42

Installing the Printer Driver Using USB .............................................................43

Windows 98SE/Me - Installing the Printer Driver Using USB................................... 43

Windows 2000/XP - Installing the Printer Driver Using USB.................................... 44

Macintosh - Creating a Desktop Printer Icon ........................................................... 45

Installing the Printer Driver Using IEEE 1394....................................................46

Printing with SCSI Print............................................................................................ 46

Printing with IP over 1394 ........................................................................................ 48

Installing the SmartNetMonitor for Client/Admin.............................................. 51

Installing the Agfa Monotype Font Manager 2000 ............................................52

Using Adobe PageMaker Version 6.0, 6.5 or 7.0...............................................53

INDEX......................................................................................................... 54

Manuals for This Machine

The following manuals describe the operational procedures and maintenance of this machine.

To enhance safe and efficient operation of this machine, all users should read and follow the instructions carefully.

❖❖❖❖ General Settings Guide

Provides an overview of the machine. This manual introduces the functions of the machine. It also introduces the options that allow you to use additional functions and describes how to access the system user tools to make the machine easier to use.

❖❖❖❖ Copy Reference

Describes the procedures and functions for using the machine as a copier.

❖❖❖❖ Printer Kit Type 1075 Printer Reference 1 (this manual)

Describes system settings, procedures and functions for using the machine as a printer.

❖❖❖❖ Printer Kit Type 1075 Printer Reference 2

Describes procedures and provides information about using the machine as a printer. This manual is included as a PDF file on the CD-ROM labeled “Operating Instructions”.

❖❖❖❖ Network Printing Guide Operating Instructions

Describes procedures and provides information about setting up and using the machine as a printer in a network environment. We recommend you read this manual first. It is included as a PDF file on the CD-ROM labeled “Operating Instructions” .

❖❖❖❖ PostScript 3 Board Type 1075 Operating Instructions Supplement

Describes menus and features you can set using the PostScript 3 printer driver. This manual is included as a PDF file on the CD-ROM labeled “Operating Instructions”.

Note

❒ Printing with the PostScript 3 printer driver is available when the Post-

Script 3 board option is installed on your machine.

❖❖❖❖ UNIX Supplement

Provides information about setting up and using the machine as a printer in a UNIX environment. For UNIX printing information, please visit our web site or consult your authorized dealer.

❖❖❖❖ Scanner Reference

Describes system settings, procedures and functions for using the machine as a scanner.

Note

❒ Scanner function is available when the Printer/Scanner option is installed

on your machine.

How to Read This Manual

Symbols

In this manual, the following symbols are used:

WARNING:

This symbol indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury.

CAUTION:

This symbol indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.

* The statements above are notes for your safety.

Important

If this instruction is not followed, paper might be misfed, originals might be damaged, or data might be lost. Be sure to read this.

Preparation

This symbol indicates the prior knowledge or preparations required before operating.

Note

This symbol indicates precautions for operation, or actions to take after misoperation.

Limitation

This symbol indicates numerical limits, functions that cannot be used together, or conditions in which a particular function cannot be used.

Reference

This symbol indicates a reference.

[]

Keys and buttons that appear on the computer's display.

Keys that appear on the machine's panel display.

{}

Keys built into the machine's control panel.

Keys on the computer's keyboard.

1. Getting Started

Features of This Machine

This machine is designed especially for office workgroups, both for shared usage within a network environment, and for one-to-one usage connected directly to a computer.

❖❖❖❖ Standard compatibility with Windows 95/98/Me, Windows 2000, Windows XP and

Windows NT 4.0

As the printer drivers for the above operating systems are included, it is possible to print to maximum capacity by using the special features of this machine.

❖❖❖❖ Network Connectivity

This machine can be used as a network printer. It can print from any environment as it supports at the same time NetWare (TCP/IP, IPX/SPX), Windows 95/98/Me (TCP/IP, NetBEUI), Windows 2000 (TCP/IP, NetBEUI), Windows XP (TCP/IP), Windows NT 4.0 (TCP/IP, NetBEUI), UNIX (TCP/IP), and Macintosh (AppleTalk). If you register the user code by using the client, you can keep track of printing jobs done under each code.

❖❖❖❖ Use the Network Utilities included at your own convenience.

When you use “SmartNetMonitor for Client” and “SmartNetMonitor for Admin” network utilities, you can parallel print, allowing you to scatter large amounts of print sets across multiple printers; or alternative print, which allows you to use another printer when you can not access the network printer you are trying to use. Also, while at your workstation, the machine will notify you when the print job is completed.

❖❖❖❖ Complete Paper Handling Option

With the optional finisher installed, you can collate, staple and punch. Also with the optional mailbox tray installed, you can print and separate output destinations.

❖❖❖❖ Using the Document Server

The document server stores files sent from the computer on the hard disk of the machine. Later, the printer settings can be configured and the files printed. Even when this machine is used as a network printer, passwords can be assigned to each file, providing a high level of security. Also, you can combine and print files scanned by this machine.

Getting Started

Printer Drivers for This Machine

Printing requires installation of a printer driver for your operating system. The following drivers are included on the CD-ROM labeled “Printer Drivers and Utilities” that comes with the printer option or printer/scanner option of this machine.

Printer Language PCL 6 PCL 5e RPCS™

Operating system

Windows 95

Windows 98

Windows Me

Windows 2000

Windows XP

Windows NT 4.0

Mac OS

Mac OS X

Microsoft Windows 95 operating system Microsoft Windows 98 operating system Microsoft Windows Millennium Edition Microsoft Windows 2000 Advanced Server

√√√√

√

PostScript 3

√

Microsoft Windows 2000 Server Microsoft Windows 2000 Professional

Microsoft Windows XP Professional Microsoft Windows XP Home Edition

Microsoft Windows NT Server operating system version 4.0, Microsoft Windows NT Workstation operating system version 4.0 in a computer using x86 processors.

Versions 8.6 to 9.2 of the Mac OS (Mac OS X Classic mode is supported.)

Mac OS X 10.1 or later (Native mode)

Requires Service Pack 4 or later.

*10

Requires Service Pack 6 or later.

*11

The Adobe PostScript 3 printer drivers and PostScript Printer Description (PPD) files are included on the CD-ROM labeled “Printer Drivers and Utilities”.

*12

The PostScript Printer Description (PPD) files are included on the CD-ROM labeled “Printer Drivers and Utilities”.

*13

The Adobe PostScript Printer Description (PPD) installer is included on the CDROM labeled “Printer Drivers and Utilities”.

*11

*12

*10 *11

*11

√

*13

√

❖❖❖❖ PCL printer drivers

Two kinds of PCL printer drivers: PCL 6 and PCL 5e, are included on the CDROM that comes with this machine. These drivers allow the computer to communicate with the machine via a printer language. We recommend PCL 6 as your first choice.

Note

❒ Some applications may require installation of the PCL 5e printer driver. In

this case, you can install PCL 5e without having to install PCL 6.

⇒ p.27 “Installing the PCL 6/5e and RPCS™ Printer Driver”

Printer Drivers for This Machine

❖❖❖❖ RPCS™ printer driver

The RPCS™ printer drivers are included on the CD-ROM that comes with this machine. This printer driver allows the computer to communicate with the machine via a printer language. The preset type user interface is provided in addition to the conventional one. ⇒ p.27 “Installing the PCL 6/5e and RPCS™ Printer Driver”

❖❖❖❖ Adobe PostScript 3 Printer Drivers and PPD files

The Adobe PostScript 3 printer drivers and the PPD files are included on the CD-ROM that comes with this machine. This printer driver allows the computer to communicate with the printer via a printer language. The PPD files allow the printer driver to enable the printer specific functions. ⇒ p.31 “Installing the PostScript 3 Printer Driver”

Getting Started

Software and Utilities Included on the CDROM

There are three CD-ROMs that come with the printer option or printer/scanner option of this machine. These are labeled differently according to the option.

Note

❒ The Printer Kit Type 1075 package contains the following CD-ROMs:

• Printer Drivers and Utilities

• Document Management Utility

• Operating Instructions

❒ The Printer/Scanner Kit Type 1075 package contains the following CD-

ROMs:

• Printer Drivers and Utilities

• Scanner Driver and Document Management Utilities

• Operating Instructions

The CD-ROM labeled “Printer Drivers and Utilities” is mainly used for machine printer functions. In this manual, “CD-ROM” refers to the “Printer Drivers and Utilities” CD-ROM unless specified otherwise.

❖❖❖❖ SmartNetMonitor for Admin

This utility is for the system administrator to manage printers on the network.

Reference

See SmartNetMonitor for Admin online Help for more information about using the SmartNetMonitor for Admin.

❖❖❖❖ SmartNetMonitor for Client

This utility is for users to manage their own print status on the network.

Reference

See SmartNetMonitor for Client online Help for more information about using the SmartNetMonitor for Client.

❖❖❖❖ Agfa Monotype Font Manager 2000

This utility helps you to install new screen fonts, or organize and manage fonts already installed on the system.

❖❖❖❖ 1394 Utility

This utility is for the IEEE 1394 Interface Board. For more information, see the Readme file or the manual that comes with the IEEE 1394 Interface Board option.

Software and Utilities Included on the CD-ROM

❖❖❖❖ USB Printing Support

This utility is for the USB2.0 Interface Board. Install this utility to use the USB connection on computers running Windows 98SE/Me. For information about installing, see p.43 “Installing the Printer Driver Using USB”.

❖❖❖❖ Acrobat Reader

This utility allows you to read PDF (Portable Document Format).

Note

❒ Documentation about using the machine is included on the CD-ROM in

PDF format. See Acrobat Reader online Help for more information about using Acrobat Reader.

❖❖❖❖ Printer Utility for Mac

This utility allows users to download and manage a variety of fonts as well as to manage their printers. For more information about this utility, see the Post- Script 3 Board Type 1075 Operating Instructions Supplement which is provided as a PDF file on the CD-ROM labeled “Operating Instructions”.

Important

❒ Software and utilities must be uninstalled before installing newer versions of

Windows. Reinstall software and utilities after upgrading Windows.

Getting Started

Guide to This Machine

Control Panel

1. Shows errors and machine status.

m: Data In indicator The Data In indicator shows the status of

data reception from a computer.

• This indicator blinks when data is being received.

• This indicator goes on when there is data remaining to be printed.

L: Service call indicator x: Misfeed indicator M: Cover indicator

d: Staple indicator

D: Toner indicator

2. {

{User Tools/Counter}}}} key

{{

• User Tools Press to change the default settings and conditions to meet your requirements.

• Counter Press to display or print the total number of copies made.

• Inquiry Press to check where to contact to have the machine repaired or to order toner.

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{{{{Job List}}}} key

Shows the job list. See “Job List”, General Settings Guide.

4. Display panel

Shows operation status, error messages, and function menus. ⇒ p.9 “Display Panel”

5. {

{Energy Saver}}}} key

{{

Press to switch to and from the Energy Saver mode. See “ENERGY STAR Program”, General Settings Guide .

Note

❒ This key is ineffective during system

setting (User Tools) operations.

6. Main power indicator

This indicator goes on when the main power switch is turned on.

Important

❒ Do not turn off the main power

while the On indicator is blinking. Doing so may damage the hard disk.

7. On indicator

This indicator goes on when the operation switch is turned on.

Guide to This Machine

8. Operation switch

Press this switch to turn the power on (the On indicator goes on). To turn the power off, press this switch again (the On indicator goes off).

9. {

{Clear/Stop}}}} key

{{

• Clear Deletes one character or digit.

• Stop Interrupts the current print job in progress.

{{{{#}}}} key

10.

Press to enter a value.

11. Number keys

Use to enter the desired number of copies and data for selected modes.

12. Function keys

Press the appropriate key to choose any of the following functions:

• Copy

• Document Server

• Printer

• Scanner

13. Function status indicator

These show the status of the above functions:

• Yellow: the function is selected.

• Green: the function is active.

• Red: the function has been interrupt-

ed.

Display Panel

The display panel shows the status of the machine, error messages and function menus.

Important

❒ Do not apply a strong shock or force of about 30 N

(about 3 kgf

) or more

to the display panel. Otherwise, the display can get damaged.

N = Newton

kgf = Kilogram force (1kgf 9.8N)

Note

❒ The function items displayed serve as selector keys. You can select or specify

an item by lightly pressing on it.

❒ When you select or specify an item on the display panel, it becomes highlight-

ed.

❒ Keys dimmed (ex. ) cannot be used.

Getting Started

Displays and Key Operations

Note

❒ The screen displayed when the power is turned on is the copier screen which

is the factory set default. This initial setting can be changed. See “User Tools (System Settings)”, General Settings Guide.

❒ The following illustrations are examples for the machine with the options in-

stalled. See “External Options”, General Settings Guide.

❖❖❖❖ Initial print display

1. Operational status or messages

2. The current settings as well as the

functions which can be selected are displayed.

Note

❒ The item which is currently selected

or specified is highlighted.

Common Key Operation

The following keys can be used in all screens.

❖❖❖❖ Key explanations

[OK] Acknowledges a selected function or entered values, and then re-

turns to the previous screen.

[Cancel] Deletes a selected function or entered values, and then returns to

the previous screen.

[UUUUPrev.] [TTTTNext] Moves to the previous page or the next page when all the func-

tions cannot be displayed on one page.

[OK] [Yes] Closes message screens.

[Clear] Clears entered values and does not change the screen.

[Exit] Returns to the previous screen.

Guide to This Machine

Online

When the machine is online, it can receive data from the computer.

[Online] key

Press this key to switch the machine online. The preceding illustration shows the online status.

[Job Reset] key

Press this key to cancel the current print job.

Offline

When the machine is offline, it cannot receive data from the computer.

[Offline] key

Press this key to switch the machine offline. The preceding illustration shows the offline status.

Note

❒ If the machine cannot be switched to offline status, change the system setting

of [Signal Control] to “Printer priority”. For details about the setting, see “User Tools (System Settings)”, General Settings Guide.

❒ When “Job acceptance priority” is set for the system setting of [Signal Control],

the machine accepts print jobs from computers even when the offline status is indicated. For details about the setting, see “User Tools (System Settings)”, General Settings Guide.

Getting Started

Connecting the Machine

This section gives instructions for connecting the machine and computer using the parallel port and the optional USB port.

Reference

For Ethernet and IEEE 1394 interface connections, see “Connecting the Machine (Network Connections)”, General Settings Guide.

Requirements

Before using this machine, make sure all environmental and electrical requirements met. Connect the machine to the host computer using the parallel port, network interface unit, or both.

Make sure all cables, connectors, and electrical outlets necessary to attach the machine to the host computer or network are present.

Connecting the Machine to the Host Using the Parallel Cable

Connect the machine to the host computer using the parallel port. This machine does not come with a parallel cable to connect the machine to the host computer.

The machine's parallel interface is a standard bidirectional interface. It requires a standard IEEE 1284 compliant 36-pin parallel cable and a parallel port on the host computer. Make sure to purchase the appropriate cable for the machine and your computer.

Note

❒ Do not use a parallel cable that is longer than 3 meters (10 feet).

❒ Rating voltage of the interface connector: Max. DC 5V

Follow the procedures below to connect the machine to the host computer using a parallel cable.

Important

❒ Before connecting the machine and a computer using an interface cable, make

sure that the machine is not operating, and then turn off the main power switches of the machine and computer.

❒ Be sure to use the designated interface cable. Other cables may cause radio in-

terference.

Turn off the main power switch.

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Important

❒ Before turning off the main power switch, see “Turning Off the Power”,

General Settings Guide.

Connecting the Machine

Plug the 36-pin end of the parallel cable into the parallel port at the right

BBBB

side of the back cover of the machine.

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Squeeze the wire clips on each side of the connector together until they

CCCC

snap into place. The clips hold the cable securely in place.

Plug the other end of the parallel cable into the computer's parallel port.

DDDD

Connecting the Machine to the Host Using the USB Cable

You can connect the machine to the host computer using a USB interface cable when the optional USB2.0 Interface Board is installed in the machine.

This machine does not come with a USB interface cable. Make sure to purchase the appropriate cable for the machine and your computer.

Follow the procedures below to connect the machine to the host computer using a USB interface cable.

Connect the USB2.0 interface cable to the USB2.0 port at the right side of

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the back cover of the machine.

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Connect the other end to the USB port on the host computer.

BBBB

Note

❒ The optional USB2.0 Interface Board is supported by Windows 98SE/Me,

Windows 2000/XP, Mac OS 9.x and Mac OS X Classic mode.

• For Windows 98SE/Me: Make sure to install “USB Printing Support”. When USB2.0 is used with Windows 98SE/Me, only a speed equal to that of USB1.1 is possible.

• Macintosh supports only the standard USB port.

Getting Started

Setting Paper on the Bypass Tray

This section gives instructions for setting paper on the bypass tray. Use the bypass tray to print onto OHP transparencies, labels, thick paper, letterheads and envelopes that cannot be loaded in the paper tray.

Reference

For setting paper into the regular paper tray, see the General Settings Guide.

Note

❒ Paper within the following dimensions can be set in the bypass tray:

• Vertical: 100.0 - 305.0 mm (3.93 in. - 12.00 in.)

• Horizontal: 139.7 - 600.0 mm (5.50 in. - 23.62 in.)

❒ Be sure to set the paper with the side you want to print facing up in L orien-

tation in the bypass tray.

❒ OHP transparencies, thick paper, labels, or envelopes fed from the bypass

tray are delivered face up onto the output tray.

Limitation

❒ The following functions are disabled when printing from the bypass tray:

• Duplex Printing

• Auto Tray Select

• Auto Tray Switching

• Staple (when the optional unit is installed)

• Punch (when the optional unit is installed)

Important

❒ When printing using the printer function, original images are always rotated

by 180 degrees (the orientation of images to be printed is opposite to that of the copier function). When printing onto paper with specific orientation requirements, such as envelopes and letterheads, make sure to rotate the paper feed direction to 180 degrees.

❒ Make sure to set the paper size using the printer driver when printing data

from the computer. The paper size set using the printer driver has priority over the one set using the display panel.

+ 44 hidden pages