VTEL 6000 User Manual

VCS 6.0

User Guide

V

T

E

Single monitor configuration

L 6

0

0

0

Dual monitor configuration

Cable Assembly

1) Attach Power supply to PC

2) Two monitor setup: Attach HDMI-HDMI cable from PC to PC monitor. Not used in a single monitor setup.

3) Attach keyboard dongle (RF receiver) into any USB port on PC

4) Attach speaker cable to TV that displays videoconference

5) Attach LAN connector to PC

6) The keyboard and the dongle receiver are synchronized at the factory.
If you need to resynchronize the keyboard, use the following process.

6A) Setting ID: press ID button on dongle receiver, the green

6B) Press the ID button on the keyboard. The green LED on the

7) Attach CD/DVD player to PC using the two USB connections

8) Attached PC to videoconference monitor (TV) via VGA cable

CD/DVD

7. Attach using two
USB connectors

LED will flash which means the ID is searching

dongle receiver will turn off. This means the
connection between the keyboard and the
dongle receiver is successful.

6B. Push ID button -­the keyboard will
connect to dongle receiver

6A. Push ID button -­the green LED will flash

3. Keyboard
dongle

5. LAN

8. Attach to video
monitor via VGA

2. Optional HDMI cable to
PC monitor – if two
monitor set up

4. Speaker
cable

1. PC power supply

Or, to external speakers

To Video
Monitor

Cable Assembly (continued)

9. Connect the S-Video cable to the camera and to the PC

10. Connect the VGA control cable (camera motion) to the camera
and to the PC

11. Connect the external power supply

12. Connect wireless charger/receiver to blue audio input

13. Connect the wired microphone(s) to pink input (if not using
wireless microphones).

9. S-Video cable

10. Camera control cable

8.

11. Camera power

12. Wireless microphone
charger/receiver (shown

charging microphone)

Connect into blue PC input

13. Wired microphone to
pink PC input

The IPanel uses either all
wireless OR all wired
microphones…not a
combination of the two.

3. Starting up the system

A. Power on the system using the power
button on the front of the computer and the
power button(s) on the monitor(s).

B. The system will start up like any other Windows
XP computer going through familiar screens.

C. This computer screen will appear on the
monitor.

D. Double click on the red “V ball”

(“Start VTEL VCS” shortcut)
in the upper left corner. This launches the
videoconferencing software.

E. After a brief loading process, a large

VTEL “V Ball” appears on the lower right
of the single monitor or the lower right of the video
monitor (two monitor setup). This says that the video­conferencing software is loaded.

4. NORMAL Videoconferencing
Single Monitor Mode

Move the cursor over the big red “V Ball” (lower right of screen)
and click on it. The videoconferencing menu will appear.

Select (click on) “Place a Call” and the address book
(section 4A ) appears

OR

4. NORMAL Videoconferencing

Place a Call

Audio Mute
Video Mute
Volume Control
Local Video
My IP Address
Exit VTEL Now
Cancel

Dual Monitor Mode

The left monitor is your local PC.
The right monitor is the videoconferencing section.

Note: The keyboard mouse works normally as a
PC mouse when the cursor is in the PC area…
and the keyboard mouse works as a videoconferencing
controller when the cursor is in the videoconferencing

area.

B. Move the cursor to the right hand section (it will turn blue)
C. Right-click and the videoconferencing menu appears:

Go to 4A (next page) to place a call

Place a Call

Audio Mute
Video Mute
Volume Control
Local Video
My IP Address
Exit VTEL Now
Cancel

4A. Videoconferencing Menu – Placing a call

Managing the address book

1. Call Rate

192 or 256 is a good

rate for the Internet

2. IP Address

Enter the IP address

you are calling

3. Click “Dial”

Hand Dialer

Hand Dialer – for ad-hoc connections

• Use this 3-step process when you just want to
connect to another site not in the address book.

• Call yourself in loop back by dialing your own IP
address to test that your system is working OK.

Use tabs to toggle

between hand dialer

and address book

Address Book

Speed Dial Keys

Address Book– for routine connections

• From list -- Use your cursor to highlight in blue
the site and then “left double click”.

• Speed Dial – Place the cursor over the speed dial
key and “left click”

• Put any site on a Speed Dial key by highlighting
the horizontal entry and drag and dropping it onto a
key.

• To add a site -- Right click in the “address book”
(white) portion and bring up menu with “add” at the
top. This is how to add sites to your address book.

Place a Call

Audio Mute
Video Mute
Volume Control

Local Video
My IP Address
Exit VTEL Now

4B. Videoconferencing Menu

Muting -- On Master Menu click:

• Audio Mute so far site cannot hear you

• Video Mute so far site cannot see you

• Undo mute – click on the mute line on

An ICON appears on

your VC screen showing

status of audio and video mute

Master Menu again or,

• Click on the ICON displayed on your VC
screen.

Cancel

Volume: put your cursor where you
want the volume to go and left click.

Slide bar appears on PC side of screen

4C. Camera controls using the keyboard mouse

Using the mouse to control cameras is very natural … just
point the cursor where you want the camera to go.

Remote Camera

pan

Cursor is big and yellow when
moved into PIP window

When in PIP window the cursor
controls your local camera in the
same way the blue cursor controls
the far camera

Cursor is big and blue when
in remote site video display

Left-click (and hold) to

move cameras

left/right/up/down

+

Zoom

-

Zoom

In

Out

4D. Videoconferencing Menu – Local IP address

Hang Up
Address Book

Left-click on “My IP Address”. This is the number that
other people should call to reach this system. It’s like a
phone number.

Audio Mute
Video Mute

The IP address appears on the top of the screen.

Volume Control
Send PC
Local Video

My IP Address

Cancel

Note: VCS 6.0 only detects the user’s IP address when it
launches. If you change your IP while VCS 6.0 is running
it will not know about it and your calls won’t work. To
remedy this problem, just Exit VCS (by selecting Exit
VTEL Now), and then launch VCS 6.0 again.

4E. Videoconferencing Menu – Local Video

Local Video shows what your local camera is seeing. It normally goes into a PIP
(Picture In Picture) window in the videoconferencing section.

Hang Up
Address Book

Audio Mute
Video Mute
Volume Control
Send PC

Local Video

My IP Address

Cancel

Shows your video in PIP window

Removes local video (PIP)

• Undock: makes local video into
PC-style window. You can
resize and move anywhere

• Dock: removes top blue bar and
“docks” PIP window where you
last put it

Show Local Video

Hide Local Video

Dock/Undock PIP

move

(undocked)

Your local

picture

size

4F. Single Monitor Mode --Toggling between Video and PC
during a videoconference

PC VIDEO

During a videoconference you
can toggle between seeing the
other people or seeing what is
on your PC.

Hold “Alt” and push “PgUp” to see them,
Hold “Alt” and push “PgDn” to see your PC

PgUp (VIDEO)

Alt

PgDn (PC)

4G. Single Monitor Mode – Send PC

During a videoconference you can present PowerPoint slides (or any other PC application)
to the other participants. If you are presenting to them…you can hear them, but you will not see them (just
your PC).

Hang Up
Address Book

Audio Mute
Video Mute
Volume Control

Send PC

Local Video
My IP Address

Cancel

• Shift to PC (Alt PgDn). Start your PowerPoint
application on the PC.

• Click on the red V Ball and bring up the
videoconferencing menu

• Select “Send PC” – an ICON appears on your
screen.

• In about 10 seconds the far site conferencing
unit will also see your PowerPoint slide … exactly
the same as you see it (same size and quality)

• Click on your PowerPoint slide and it will
automatically (like normal) advance to the next
slide. In about 3 seconds the remote site will see
the new slide.

For PowerPoint:

Note: The time it takes to transfer a slide is
dependent upon the bandwidth of the connection
between IPanel systems.

• When finished sharing slides select “Stop
Sending PC” from the main white menu.

Note: If you are sending PC slides to the far site
and they start “Send PC” at their end, it will cancel
your Send PC and you will start receiving their PC
data.

4G. Single Monitor Mode -- Videoconferencing and
Send PC

You

What you see

Them

What they see

Videoconference
(no PC sharing)

Videoconference

You are sending a
PowerPoint slide
(or any PC content)

They see your slide and
they see you in a window
and they see themselves
in a window.

OR

They Alt-PgDn to
remove video. Now,
they see just your slide.
Alt-PgUp brings back
the video windows

Tip: Bring your flash drives to the meeting (videoconference or
local). Load your PC files into the IPanel. There is a convenient
USB port on side of the PC.

4F. Dual Monitor Mode – Send PC

During a videoconference you can present PowerPoint slides (or any other PC application)

to the other participants.

For PowerPoint:

Hang Up

• Start your PowerPoint application in the left
(PC) side. Maximize the size of the slides locally.

Address Book

Audio Mute
Video Mute
Volume Control

Send PC

Local Video
My IP Address

Cancel

Note: The time it takes to transfer a slide is
dependent upon the bandwidth of the connection
between IPanel systems.

• Right-click on the video (right) side and bring up
the videoconferencing menu

• Select “Send PC” – an ICON appears on your
video side.

• In about 10-15 seconds the far site conferencing
unit will also see your PowerPoint slide … exactly
the same as you see it (same size and quality)

• Click on your PowerPoint slide and it will
automatically (like normal) advance to the next
slide. In about 5-10 seconds the remote site will
see the new slide.

• When finished sharing slides select “Stop
Sending PC” from the main white menu.

Note: If you are sending PC slides to the far site
and they start “Send PC” at their end, it will cancel
your Send PC and you will start receiving their PC
data.

Tip: Bring your flash drives to the meeting (videoconference or
local). Load your PC files into the IPanel. There is a convenient
USB port on the upper right-hand side of the IPanel computer.

5. IPanel Network Setup for

• The IPanel is designed to videoconference over the public Internet. The initial setup may involve
your local IT (computer network) support person to configure your IP network parameters-­especially your network firewall and some internal IPanel settings.

• This will only have to be done once at initial system installation. Thereafter, the user will
simply call other videoconferencing systems using the IPanel address book.

• This decision tree flow chart covers all of the common network configuration conditions. Go to the
next page for the detailed step-by-step actions required (items A, B, and C)

Public Internet

Is there a

Firewall?

NO YES

Does network

A

use DHCP?

IPanel Settings

• IP Address

• Subnet Mask

• Default Gateway

• Preferred DNS Server

• Alternate DNS Server

Modem internal addresses

Source: ISP

B

Does network

use DHCP?

YESNO

YES NO

A

IPanel Settings

• IP Address

• Subnet Mask

• Default Gateway

• Preferred DNS Server

• Alternate DNS Server

Firewall internal addresses

Source: Network admin

Configure Firewall for Videoconferencing

• Open 1720 TCP port (incoming)

• Open 1718, 1719 UDP ports (incoming)

• Open 5004-6004 TCP and UDP ports
(outgoing/incoming)

B

OK

• Forward traffic to IPanel

Does firewall do NAT?

YES

Enable NAT

on IPanel

C

NO

5. IPanel Network Setup for

By default, your IPanel is setup to use automatic IP detection (DHCP)
on both of its Ethernet ports. If your internal network is configured to

A

use DHCP (which is the most common case) then simply plug in a
network cable into either port on the IPanel.

• Once you have this information, open up the network properties page
on the IPanel by going to START->CONTROL PANEL->NETWORK
CONNECTIONS on Windows XP

• RIGHT CLICK on "Local Area Connection" or "Local Area Connection
2" and select PROPERTIES (see note below) One connection will

say connected, one will say network cable unplugged. Use the
connected network choice.

• In the properties page LEFT CLICK on "Internet Protocol (TCP/IP)" to
highlight it and then press the PROPERTIES button.

• Toggle both selections from "Obtain...Automatically" to "USE THE

B

FOLLOWING…” and then enter the five pieces of information you
gathered earlier into the appropriate boxes. Once you've entered this
information press OK to close the dialog.

• Verify network connectivity by selecting Internet Explorer on the
IPanel and connecting to a public web site (it is the same process as
any other computer).

• Note: there are 2 Ethernet adapters on the back of the IPanel. You
can use either one, but if you are setting up a static IP address on your
IPanel make sure you setup the same network properties for the same

port you plug your cable into. (Facing the back of the iPanel adapter 1
is on the left ("Local Area Connection") and adapter 2 ("Local Area
Connection 2") is on the right. It's perfectly ok to set-up both adapters
with the same information.

)

Public Internet

C

Load VTEL's System Configuration. Under the Network tab, check the
"Enable NAT" box and enter your public/external IP address in the box (you
may have to ask your ISP/Network Administrator for this address). Press

"OK" to close System Configuration and apply the settings.