VTech Telecommunications 80-5681-00 User Manual
25
Answering System Operation
Day and time announcements
To set day and time
Before playing each message, the answering system
announces the day and time the message was received.
Before using the answering system, you should follow
the steps at left to set the day and time, so messages
are dated correctly.
To set the day, scroll to a day of the week, then click
SET. Scroll to the correct day, then click OK.
To set the time, scroll to the current time setting, then
click SET. Use the dial pad to enter four digits (08:15),
then press 2 for “AM” or 7 for “PM”). Press SAVE
when time is entered correctly.
RDL MEMMENU
MAILBOXES
CALL HISTORY
^ V
OK
Select MAILBOXES
MAILBOX 2
MAILBOX 1
MAILBOX 1 SETUP
MAILBOX 2 SETUP
^ V
OK
Select mailbox to modify
SUNDAY
# OF RINGS: 4
12:00AM
AUD ALERT OFF
^ V
SET
Select and modify day & time
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26
Answering System Operation
Outgoing announcements
Outgoing announcements are the messages callers hear
when calls are answered by the answering system.
The phone is pre-programmed with an announcement
that answers calls with “Hello. Please leave a message
after the tone.” You can use this announcement, or
replace it with a recording of your own voice.
To record your outgoing announcement
Follow the steps at left to select RECORD NEW OGA,
then press OK. At the screen prompt, begin speaking.
Speak facing the telephone base from about 9 inches
away. Press STOP when you are finished to hear the
message you just recorded.
You can record an announcement up to 4 minutes long.
Announcements less than 3 seconds long will not be
recorded.
Shortcut (base only): Press and hold RECORD, then
press MAILBOX LINE1/LINE2 to record an outgoing
announcement for the selected line.
To review or delete your announcement
Follow the steps at left to select LISTEN TO OGA or
DELETE OGA. If you delete your outgoing announce-
ment, calls will be answered with the pre-programmed
announcement described above.
MAILBOXES
CALL HISTORY
^ V
OK
Select MAILBOXES
MAILBOX 2
MAILBOX 1
MAILBOX 1 SETUP
MAILBOX 2 SETUP
^ V
OK
Select mailbox to modify
REVIEW/CHNG OGA
ANSWER + RECORD
SEC. CODE: 5000
# OF RINGS: 2
^ V
SET
Select REVIEW/CHNG OGA
DELETE OGA
LISTEN TO OGA
RECORD NEW OGA
^ V
OK
Select RECORD NEW OGA
Speak into microphone
Microphone
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27
Answering System Operation
Message playback
At the base, press a mailbox button to hear messages.
At the handset, select MAILBOXES, then choose a mailbox.
If you have new messages waiting, you will hear only the
new messages (oldest first). If there are no new messages,
the system will play back all messages (oldest first).
NOTE: Only one station (handset or base) can access the
answering system at a time.
Announcements
• During playback, the memo or message number,
NEW or OLD, date & time and its length will be dis-
played on screen (with Caller ID information if available).
• Before each message, you will hear the day and time
it was received.
• After the last message, you will see “End of mailbox 1
or 2 Messages!” on the screen. If the system has less
than 5 minutes of recording time left, you will hear
time remaining.
Options during playback
• Press VOLUME button to adjust speaker volume.
• Press REPEAT or BACK to repeat message currently
playing. Press twice to hear previous message.
• Press
DELETE or ERASE to delete message being
played back.
• Press
MENU for more options:
• Press 5 to pause or resume playback.
• Press
6 to skip to next message.
• Press
CLEAR or any mailbox button to stop playback.
To delete all messages
To delete all messages, press DELETE at the base while
the phone is idle. Select a mailbox, then press ERASE to
confirm.
Base: Press mailbox button
CHRIS THOMPSON
NEW MSG 1 OF 4
888-883-2445
11:29 A Oct4 14s
BACK ERASEMENU
PLAY (1)
PAUSE/RESUME (5)
SKIP (6)
^ V
OK
“Sunday, 12 am...”
MAILBOXES
CALL HISTORY
^ V
OK
Handset: Select MAILBOXES
MAILBOX 2
MAILBOX 1
MAILBOX 1 SETUP
MAILBOX 2 SETUP
^ V
OK
Select mailbox
Hear
previous
message
Delete
message
Numbers following commands
are keyboard shortcuts (i.e.,
press 6 to skip)
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Answering System Operation
Answering mode
In Answer + Record mode, callers are asked to leave a
message. In Answer Only mode, callers hear an
announcement but cannot leave messages. This option
is useful, for example, to notify callers that you will be
away for an extended period and request that they call
back after a certain date.
To select answering mode
Follow the steps at left to select the answering mode for
each mailbox. Use the ^V buttons to highlight a
selection, then press OK.
Answer Only announcement
When Answer Only is turned on, calls are answered
with a pre-recorded announcement that says “We’re
sorry, messages to this number cannot be accepted.”
You can use this announcement, or replace it with a
recording of your own voice.
After turning on the Announce Only feature, follow the
steps on page 26 to record your announcement. Callers
will hear this announcement only when the Announce
Only feature is turned on. Otherwise they will hear the
standard announcement asking them to leave a message.
MAILBOXES
CALL HISTORY
^ V
OK
Select MAILBOXES
MAILBOX 2
MAILBOX 1
MAILBOX 1 SETUP
MAILBOX 2 SETUP
^ V
OK
Select mailbox to modify
REVIEW/CHNG OGA
ANSWER + RECORD
SEC. CODE: 5000
# OF RINGS: 2
^ V
SET
Select current answer mode
SET TO
L1 MAILBOX IS
ANSWER + RECORD
ANSWER ONLY
^ V
OK
Choose desired answer mode
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29
Answering System Operation
Number of rings before answer
At this menu you can select how the answering system
answers incoming calls. Press the - or + buttons to
select one of four options:
• Answer calls after 2 rings
• Answer calls after 4 rings (default)
• Answer calls after 6 rings
• Toll Saver (system answers after 2 rings if you have
new messages, and after 4 rings if you have no new
messages)
Press SAVE to confirm your choice.
See page 24 to turn one or both mailboxes off, so that
incoming calls are never answered.
MAILBOXES
CALL HISTORY
^ V
OK
Select MAILBOXES
MAILBOX 2
MAILBOX 1
MAILBOX 1 SETUP
MAILBOX 2 SETUP
^ V
OK
Select mailbox to modify
REVIEW/CHNG OGA
ANSWER + RECORD
SEC. CODE: 5000
# OF RINGS: 2
^ V
SET
Select # OF RINGS
L1 ANSWER MODE:
AFTER 4 RINGS
— +SAVE
Choose number of rings
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Answering System Operation
Audible message alert
At this menu you can choose whether you want to be
alerted when you have new messages waiting.
When the audible message alert is on, the telephone
will beep every 10 seconds to alert you when there are
new messages waiting.
Press OFF or ON buttons, then press OK to select.
MAILBOXES
CALL HISTORY
^ V
OK
Select MAILBOXES
MAILBOX 2
MAILBOX 1
MAILBOX 1 SETUP
MAILBOX 2 SETUP
^ V
OK
Select mailbox to modify
SUNDAY
# OF RINGS
12:00AM
AUD ALERT OFF
^ V
SET
Select # OF RINGS
AUDIBLE ALERT IS
OFF
OFF ONOK
Choose setting
ON
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Answering System Operation
Recording and playing memos
Memos are messages you record yourself. They are
saved, played back and deleted exactly like incoming
messages. You can record a memo as a reminder to
yourself, or leave a message for someone else if others
in your household use the answering system.
To record a memo
Follow the steps at left to record a memo. Press STOP
to stop recording.
You can record a memo up to 4 minutes long. Memos
less than 1 second long will not be recorded.
Shortcut: Press RECORD, then press MAILBOX
LINE1/LINE2 to record a memo in the selected mailbox.
To play back a memo
Press a mailbox button to hear messages and memos
(see page 27 for other options).
MAILBOX FOR MEMO
PLEASE SELECT
M1 M2ABORT
IN MAILBOX 1
RECORDING MEMO
STOP
Select mailbox
Speak into microphone
Microphone
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