VTech Telecommunications 80-5412-00, 80-5412-01 User Manual
39
Answering System Operation
38
Answering System Operation
Changing feature options
Menu features can be changed to customize how the
answering system operates. Press MENU repeatedly to
hear each feature. Press CHANGE when you hear the
feature you want to modify.
Feature options (Default settings underlined)
System announces: Feature description:
1
MENU
3
MENU
Or
Press until desired feature
is heard(see list at right)
Press until desired selection
is heard
Press to set selection and
move to next menu option
Press to set selection and
exit menu
2
CHANGE
“Change Announcement”
Options: [record announcement]
“Change remote access code”
Options: [enter 2-digit code] 50
“Change message alert”
Options: On / Off
“Change announce only”
Options: On / Off
“Change call screening”
Options: On / Off
“Change number of rings”
Options: 2 / 4 / 6 /Toll Saver
Record your outgoing announcement
(see page 37).
Enter a 2-digit number (40-99) for remote
access from another phone (see page 43).
When on, the telephone beeps every 10
seconds when you have new messages.
When on, callers hear an announcement
but cannot leave messages (see page 38).
When on, you can hear callers leave
messages, or answer the call.
Choose number of rings before the system
answers a call. When Toll Saver is active,
the system answers after 2 rings if you
have new messages, and after 4 rings if
you have no new messages.
NOTE:
Press and hold
CHANGE
to advance the remote access code
number by 10.
Announce Only mode
In Announce Only mode, callers hear an announcement
but cannot leave messages. This option is useful, for
example, to notify callers that you will be away for an
extended period and request that they call back after a
certain date.
To turn Announce Only on or off
Press MENU repeatedly until you hear “Change
Announce Only.” Then press CHANGE until you hear
the option you want (On or Off). Press PLAY/STOP to
store your selection and exit, or press MENU again to
modify other features (see page 39).
To record your outgoing announcement
When Announce Only is turned on, calls are answered
with a pre-recorded announcement that says “We’re
sorry, messages to this number cannot be accepted.”
You can use this announcement, or replace it with a
recording of your own voice.
After turning on the Announce Only feature, follow the
steps on page 37 to record your announcement. Callers
will hear this announcement only when the Announce
Only feature is turned on. Otherwise they will hear the
standard announcement asking them to leave a message.
1
MENU
“Change
Announce Only”
2
CHANGE
“Off”
3
CHANGE
“On”
4
Beep
(Option selected)
A
“A” is displayed when Announce
Only is activated
41
Answering System Operation
40
Answering System Operation
Recording and playing memos
Memos are messages you record yourself. They are
saved, played back and deleted exactly like incoming
messages. You can record a memo as a reminder to
yourself, or leave a message for someone else if others
in your household use the answering system.
To record a memo
Follow the steps at left to record a memo. Elapsed time
(in seconds) are shown in the message window as you
record. You can record a memo up to 4 minutes long.
Memos less than 1 second long will not be recorded.
To play back a memo
Press PLAY/STOP to hear messages and memos (see
page 40 for other options).
1
RECORD
“Now recording...”
3
Beep
(Memo has been
recorded)
Message playback
Press PLAY/STOP to hear messages. The system
announces the number of messages, then begins playback.
If you have new messages waiting, you will hear only the
new messages (oldest first). If there are no new messages,
the system will play back all messages (oldest first).
Announcements
• When playback begins, you will hear the number of
messages waiting.
• Before each message, you will hear the day and time
it was received.
• After the last message, you will hear “End of messages.”
If the system has less than 5 minutes of recording
time left, you will hear time remaining.
Options during playback
• Press VOLUME button to adjust speaker volume.
• Press SKIP to skip to next message (or hold down to
speed up message playback).
• Press REPEAT to repeat message currently playing.
Press twice to hear previous message. (Hold down
to slow message playback).
• Press DELETE to delete message being played back.
• Press PLAY/STOP to stop playback.
To delete all messages
To delete all messages, press DELETE while the phone is
idle (not during a call, or during message playback).
1
“You have [xx] new
and [xx] old messages”
Number of new messages waiting
(or, during playback, message
number currently playing)
14
Message playback begins. See
options at right.
2
Message playback ends.
NOTE:
If “F” is flashing in
the message window, memory is
full. You will have to delete some
messages before new ones can
be received.
NOTE:
New (unheard)
messages cannot be deleted.
Press PLAY/STOP to begin or
end message playback
12
Elapsed
recording time
(seconds)
Press to stop
recording
2
Speak into microphone
Microphone
43
Answering System Operation
42
Answering System Operation
1
Remote access
A two-digit security code is required to access your
answering system from any touch-tone phone. This
code is “50” by default; see page 39 to change it.
Dial your telephone number from
any touch-tone phone
2
When system answers, enter 2digit Remote Access Code (“50”
unless you have changed it)
3
Enter remote commands
(see list at right)
4
Hang up to end call and save all
undeleted messages
Play messages
#2
Repeat or go back
#4
Skip to next message
#6
Stop
#5
Delete message
#9
Review announcement
#7
Record announcement
*7
to begin recording
#5
to stop recording
Record memo
*8
+ mailbox number
#5
to stop recording
Turn system off
#0
Turn system on
#0
Help Menu
#1
Exit
*0
Press to hear new messages (if none are
new, all play back).
Press to repeat current message. Press
twice (# 4 # 4) to hear previous message.
Press to skip current message and
advance to next message.
Press to stop any operation
(stop playback, stop recording).
Press during playback to delete current
message.
Press to review current outgoing
announcement.
Press # 7, wait for beep, then begin
speaking. Press # 5 to stop recording and
hear playback of new announcement.
Press # 8, enter mailbox number (1/2/3),
then begin speaking. Press # 5 to stop
recording.
Press to turn off answering system.
Incoming calls will no longer be answered.
If off, system will answer after 10 rings. Enter
your access code, then press # 0 to turn on.
Press to hear list of features & commands.
End remote access call (or hang up).
NOTE: If you pause for
more than 10 seconds during
remote access, you will hear a
help menu listing all features &
commands. If you issue no
command for another 20 seconds,
the call will end automatically.
Message window displays
The message window usually displays the total number of
memos and incoming messages in all mailboxes. See list
below for explanation of other displays in this window.
Message window displays
0
No messages waiting.
1-98
Number of messages/memos, or message
currently playing (see page 40).
40-99
Current Remote Access Code while setting
(see page 39).
1-99
(counting)
Elapsed time while recording a memo (see page 41)
or announcement (page 37).
99
(flashing)
Memo recording exceeded maximum time of 99
seconds.
F
(flashing)
Memory is full. Messages must be deleted before
new messages can be received.
CL
(flashing)
Clock needs to be set (see page 36).
A
Announce Only mode is on (see page 38).
--
System is answering a call, or being accessed
remotely.
--
(flashing)
System is being programmed or initialized.
ON
(or)
OF
Displayed for 1 second when answering
system or any setting is turned on or off.
12
Message window
Loading...