VTech ErisTerminal VSP861 User Manual

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ErisTerminal® SIP Deskset VSP861

User Guide

VSP861

Congratulations

on your purchase of this VTech product. Before using this product, please read Important Safety Information on page 4 of this manual. Please thoroughly read this user’s manual for all the feature operations and troubleshooting information necessary to install and operate your product. You can also visit our website at businessphones.vtech.com or call 1 (888) 370-2006.

Please note the serial number of your product, which can be found on the back of the deskset. Save your sales receipt and original packaging in case it is necessary to return your telephone for warranty service.

Important Safety Information

This symbol is to alert you to important operating or servicing instructions that may appear in this user’s manual. Always follow basic safety precautions when using this product to reduce the risk of injury,

re, or electric shock.

Important safety instructions

When using your telephone equipment, basic safety precautions should always

be followed to reduce the risk of re, electric shock and injury, including the

following:

1. This product should be installed by a qualied technician.

2. This product should only be connected to the host equipment and never directly to the network such as Public Switch Telephone Network (PSTN) or Plain Old Telephone Services (POTS).

3. Read and understand all instructions.

4. Follow all warnings and instructions marked on the product.

5. Unplug this product from the wall outlet before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning.

6. Do not use this product near water such as near a bath tub, wash bowl, kitchen sink, laundry tub or swimming pool, or in a wet basement or shower.

7. Do not place this product on an unstable table, shelf, stand or other unstable surfaces.

8. Slots and openings in the back or bottom of the telephone base and handset are provided for ventilation. To protect them from overheating, these openings must not be blocked by placing the product on a soft surface such as a bed, sofa or rug. This product should never be placed near or over a radiator or heat register. This product should not be placed in any area where proper ventilation is not provided.

9. This product should be operated only from the type of power source indicated on the marking label. If you are not sure of the type of power supplied at the premises, consult your dealer or local power company.

10. Do not allow anything to rest on the power cord. Do not install this product where the cord may be walked on.

11. Never push objects of any kind into this product through the slots in the telephone base or handset because they may touch dangerous voltage points or create a short circuit. Never spill liquid of any kind on the product.

12. To reduce the risk of electric shock, do not disassemble this product, but take it to an authorized service facility. Opening or removing parts of the

telephone base or handset other than specied access doors may expose

you to dangerous voltages or other risks. Incorrect reassembling can cause electric shock when the product is subsequently used.

13. Do not overload wall outlets and extension cords.

14. Unplug this product from the wall outlet and refer servicing to an authorized service facility under the following conditions:

A. When the power supply cord or plug is damaged or frayed.

B. If liquid has been spilled onto the product.

C. If the product has been exposed to rain or water.

D. If the product does not operate normally by following the operating instructions. Adjust only those controls that are covered by the operation instructions. Improper adjustment of other controls may result in damage and often requires extensive work by an authorized technician to restore the product to normal operation.

E. If the product has been dropped and the telephone base and/or handset has been damaged.

F. If the product exhibits a distinct change in performance.

15. Avoid using a telephone (other than cordless) during an electrical storm. There is a remote risk of electric shock from lightning.

16. Do not use the telephone to report a gas leak in the vicinity of the leak. Under certain circumstances, a spark may be created when the adapter is plugged into the power outlet, or when the handset is replaced in its cradle. This is a common event associated with the closing of any electrical circuit. The user should not plug the phone into a power outlet, and should not put a charged handset into the cradle, if the phone is located in an environment containing

concentrations of ammable or ame-supporting gases, unless there is adequate ventilation. A spark in such an environment could create a re or explosion. Such environments might include: medical use of oxygen without

adequate ventilation; industrial gases (cleaning solvents; gasoline vapors; etc.); a leak of natural gas; etc.

17. Only put the handset of your telephone next to your ear when it is in normal talk mode.

18. The power adapters are intended to be correctly oriented in a vertical or oor mount position. The prongs are not designed to hold the plug in place if it is

plugged into a ceiling, under-the-table or cabinet outlet.

19. Use only the power cord and batteries indicated in this manual. Do not

dispose of batteries in a re. They may explode. Check with local codes for

possible special disposal instructions.

20. For pluggable equipment, the socket-outlet shall be installed near the equipment and shall be easily accessible.

21. In wall mounting position, make sure to mount the telephone base on the wall by aligning the eyelets with the mounting studs of the wall plate. Then slide the telephone base down on both mounting studs until it locks into place. Refer to the full instructions in Deskset Installation in this user guide.

22. CAUTION: Keep small metallic objects such as pins and staples away from the handset receiver.

SAVE THESE INSTRUCTIONS

Important Safety Information

Important safety instructions.............. 4

Introduction

Deskset features................................ 9

Quick Reference Guide

Front panel features ........................ 10

Dial pad and audio keys ................. 11

Rear panel connection ports............ 11

Programmable Feature keys ........... 12

Deskset Installation

Overview.......................................... 13

Network requirements ..................... 13

Location ........................................... 14

Connecting the phone ..................... 15

Installing the phone ......................... 16

To mount the phone on the wall....... 17

Wall mount to tabletop installation ... 19

Using the Phone

Home screen ................................... 20

Home screen shortcuts.................... 20

Header icons ................................... 22

Feature key indicators ..................... 23

Using the menu ............................... 24

Main menu items ............................. 24

Making calls ..................................... 25

Answering calls................................ 27

Putting a call on hold ....................... 29

Managing calls with FLASH............. 30

Forwarding calls .............................. 31

Transferring calls ............................. 33

Making a conference call ................. 36

Setting up a Network Conference.... 37

Retrieving messages ....................... 38

Using a shared line .......................... 39

Call monitoring with shared lines ..... 39

Putting a shared-line call on hold .... 40

“Barging in” ...................................... 40

Busy lamp eld ................................ 42

Paging ............................................. 43

Phone Features

Using the local directory .................. 45

Using the Blacklist ........................... 49

Call history ....................................... 50

Call recording .................................. 52

Listening to call recordings .............. 53

Transferring call recordings to a

computer.......................................... 54

Viewing the Phone Status ............... 55

Finding the software version............ 55

Finding the IP Address .................... 56

Setting Do Not Disturb ..................... 56

Setting Call Forwarding ................... 57

Setting Anonymity ............................ 58

ErisTerminal SIP Deskset

VSP861

User Guide

Table of Contents

Setting Call Alerts ........................... 60

Setting Auto Answer ........................ 60

Cordless Headset

Registering an optional cordless

headset ............................................ 62

Deregistering a cordless headset .... 63

Deregistering the cordless headset

without the deskset .......................... 63

Cordless accessory registration and

deregistration time-out ..................... 63

Cordless Handset

Registering an optional cordless

handset ............................................ 64

Deregistering the cordless handset . 65

Conguring the Phone

Using the App Settings menu .......... 66

Conguring the default screen......... 67

Conguring the Home screen shortcuts

Using the User Settings menu ......... 69

Display ............................................. 70

Audio ............................................... 71

Setting the date and time................. 72

Setting the language........................ 73

Setting the Key Unlock PIN ............. 74

Hiding In-Call Digits ......................... 75

Conguring the Feature keys .......... 76

Changing the password ................... 77

Restarting the phone ....................... 77

WebUI

Using the WebUI ............................. 78

Status .............................................. 80

Call Settings .................................... 81

User Preferences............................. 84

Programmable Keys ........................ 86

Speed Dial ....................................... 89

Directory .......................................... 90

Blacklist ........................................... 93

Remote XML ....................................93

Call History ...................................... 94

Servicing .......................................... 95

PIN Masking .................................... 96

Phone Lock...................................... 96

Troubleshooting

General issues................................. 97

Specications

Electrical and environmental

specications ................................... 98

Special Characters

Entering special characters ............. 99

Maintenance

Taking care of your telephone ....... 100

GPL License Information

GPL code requests ........................ 101

Introduction

This user’s manual contains detailed instructions for using your VSP861 deskset. Please read this user’s manual before using your telephone.

Deskset features

The VTech VSP861 deskset is full-featured SIP endpoint business phone designed to work with popular hosted IP PBX services and on-premise SIP PBXs. Once you have ordered and congured your PBX service, the deskset enables you to

make and receive calls as you would with any other business phone. The deskset provides calling features such as hold, transfer, conferencing, speakerphone,

quick-dial numbers and one-touch voicemail access.

There are two ports, known as the Ethernet port and PC port, at the back of the deskset. The Ethernet port allows the VSP861 deskset to connect to the hosted IP PBX via a router. The PC port is for another device such as a personal computer to connect to the local area network through the deskset.

The VSP861 deskset supports paging and call transfers between system extensions

and can connect you and two other parties on the same conference call.

The slot on the back of the phone accepts a micro SD card. The SD card allows call recording, if your administrator has enabled this feature.

The telephone also has 30 virtual feature keys. You or your system administrator can program these keys for functions such as quick dial, redial, Do Not Disturb, call forwarding, message retrieval, and call parking.

The keys can also be programmed as Busy Lamp Field keys, to monitor other

desksets in the system. You can press the key for a monitored extension to answer a call at your own deskset. The feature keys have two-color indicators to

indicate call activity. For more information about the feature keys, see page 23.

The VSP861 IP Phone features include:

• Large backlit color touchscreen

• Speakerphone, Hold, Redial and Mute keys

• Up to 8 lines

• Up to 10 active calls

• 3-way conferencing

• Message Waiting alert LED

• Dual GigE Ethernet ports

• Power over Ethernet enabled

• DECT cordless headset and headset support

• 1000-entry local directory

• MicroSD card slot and call recording

Quick Reference Guide

Front panel features

SCREEN

Displays call information, menu icons, and deskset menus.

CANCEL

Press to cancel an operation or exit a menu.

NAVIGATION PAD

Press q or p to scroll through menus, highlight items or change settings. While entering text, press t or u to move the cursor left or right. Press OK to select a menu item or save a setting.

MESSAGE WAITING indicator

Flashes when you have a new voice message.

VSP861

Corded headset input (on side)

SPEAKER

Press to turn the speakerphone on or off.

REDIAL

Press to view list of previously dialed numbers.

HOLD

Press to put a call on hold.

MUTE

During a call, press to mute the microphone.

HEADSET

When a headset is connected to the phone, press to make, answer or hang up a call.

MIC (underneath)

– VOLUME +

Press to:

• adjust the listening volume during a call.

• adjust the playback volume during message playback.

• adjust the ringer volume when the phone is idle.

SD card slot (on back)

PoE Class 3

Use only Supplied Adapter

5.1V

Quick Reference Guide

Rear panel connection ports

Ethernet/LAN port

Power adapter jack

PC port Reserved for future use

Do not connect to other equipment.

Programmable Feature keys

The table below lists the default settings for the feature keys. The key assignments on your phone may be different. For the complete list of programmable key options and how to edit them, see “Programmable Keys” on page 85.

To view the feature keys, you can press:

• on the screen header.

• on the idle screen. You may need to press to view additional idle screen icons.

The rst page of 15 feature keys appears.

Key Number Setting

1 Line 1*

2 Line 1

3 Line 1

4 Directory

5 Call History

6 Redial

7 Messages

8 Do Not Disturb

9 Call Forward All

10 None

11 None

12 None

13–30 None

* Your system administrator can assign more than one key to a line. For example, you might be

able to activate Line 1 with keys 1 and 2, and Line 2 with keys 3 and 4. Consult your administrator

regarding your phone’s conguration.

Quick Reference Guide

Deskset Installation

Overview

This section assumes that your network infrastructure is established and that

your IP PBX service has been ordered and congured for your location.

Install the phone close to a router or network switch. You can power the phone using the supplied power adapter or Power over Ethernet (PoE—Class 3). If you are not using PoE, install the phone near a power outlet not controlled by a wall

switch. The phone can be placed on a at surface or vertically mounted on the wall.

For customer service or product information, visit our website at

businessphones.vtech.com or call 1 (888) 370-2006.

Network requirements

A switched network topology is recommended for your LAN. The ofce LAN infrastructure should use Cat.-5/Cat.-5e cable.

The LAN connections to the deskset(s) should all be wired. However, wireless

connections to other devices (such as laptops) in your ofce will not impede

performance.

All desksets must reside on a single subnet. A Dynamic Host Conguration

Protocol (DHCP) server is recommended and must be on the same subnet as

the desksets so that IP addresses can be auto-assigned. In most cases, your

network router will have a DHCP server. By default, the deskset has DHCP enabled for automatic IP address assignment.

NOTE

Some DHCP servers have default settings that limit the number of network IP addresses assigned to devices on the network. You should log in to your

server to conrm that the IP range is sufcient.

If no DHCP server is present, you can assign static IPs to desksets. See the Administrator and Provisioning Guide for more information. If you do not have a DHCP server or do not manually assign static IPs, you will not be able to access the WebUI and/or enable automatic time updates from an NTP server.

A DNS server is recommended to resolve the path to the Internet and to a server

for rmware and conguration updates. If necessary, the system administrator can also download upgrade les and use the WebUI to update the deskset rmware and/or conguration settings manually.

Deskset Installation

Location

Avoid placing the deskset too close to:

• Communication devices such as television sets, DVD players, or other

cordless telephones

• Excessive heat sources

• Noise sources such as a window with trafc outside, motors, microwave

ovens, refrigerators, or uorescent lighting

• Excessive dust sources such as a workshop or garage

• Excessive moisture

• Extremely low temperature

• Mechanical vibration or shock such as on top of a washing machine or work

bench

Deskset Installation

Connecting the phone

IMPORTANT INFORMATION

1. Use only a compatible VTech power adapter.

To get a replacement power adapter, visit our website at

businessphones.vtech.com, or call 1 (888) 370-2006.

2. The power adapter is intended to be correctly oriented in a vertical or oor

mount position. The prongs are not designed to hold the plug in place if it is plugged into a ceiling, under-the-table or cabinet outlet.

Router

Plug the other end of the Ethernet cable into the router connecting to your console.

Plug one end of the Ethernet cable into the Ethernet port at the back of the phone.

Plug the small end of the phone power adapter into the power jack at the back of the phone (if PoE cannot be provided through Ethernet cable).

Plug the large end of the phone power adapter into an electrical outlet not controlled by a wall switch (if PoE cannot be provided through Ethernet cable).

Make sure you plug in the Ethernet cable before powering up the phone.

1. If you plan to place the phone on a at surface, attach the stand. Line up the

tabs on the stand with the slots on the rear of the phone. Two sets of slots allow you to attach the stand at different angles.

2. Plug the end of the coiled handset cord into the jack on the side of the

telephone.

3. Plug one end of the Ethernet cable into the Ethernet port on the rear of the

deskset (marked by ), and plug the other end of the cable into your network router or switch.

If the deskset is not using power from a PoE-capable network router or switch:

a. Connect the supplied power adapter to the deskset power jack.

b. Plug the power adapter into an electrical outlet that is not controlled by a

wall switch.

If there is a networked computer and no extra Ethernet wall ports near the phone,

then the phone and PC can share the same network connection.

Deskset Installation

Installing the phone

VSP861

Handset cord jack

To share a network connection with a PC:

1. Plug a Cat.-5 Ethernet cable into the PC port on the phone (marked by ).

2. Plug the other end of the Cat.-5 Ethernet cable into your computer’s Ethernet port.

• If a PC is connected to your network through a phone, any phone resets and

power or network interruptions will disrupt the PC’s connection to the network.

To insert a microSD card (optional):

1. Release the microSD card cover and swivel it out of the way.

2. Insert a microSD card (oriented as shown on the phone), pressing it down

with a ngernail until it clicks into place.

To mount the phone on the wall

1. Prepare the wall-mount screws. The deskset will t onto wall-mount screws

with centers 3 ¼ inches (8.2 cm) or 4 inches (10.2 cm) apart. Most standard wall plates have screw centers 3 ¼ inches (8.2 cm) apart.

2. If the deskset stand is attached, detach the stand.

3. Put the corded handset aside. Use a coin to rotate the handset tab 180

degrees. The protruding edge holds the corded handset when the phone is mounted on the wall.

Protruding edge

Handset tab

4. Plug one end of the Ethernet cable into the Ethernet port on the rear of the

deskset (marked by ).

5. If the deskset is not using power from a PoE-capable network router or

switch, connect a power adapter to the deskset power jack.

Deskset Installation

Installing the phone (continued)

6. Align the upper wall mounting hole on the back of the phone with the upper

tab of the standard wall plate. Make sure the lower wall mounting hole on the mounting bracket also aligns with the lower tab of the standard wall plate. Push the phone down until it clicks securely in place.

7. Bundle the Ethernet cable and power adapter cord neatly with twist ties.

8. Plug the Ethernet cable into the router your console is connected to and the

power adapter into an electrical outlet not controlled by a wall switch if you are not using PoE.

Deskset Installation

To mount the phone on the wall (continued)

To change the phone from the wall mount position to tabletop position, follow the steps below.

1. If the Ethernet cable and power adapter cord are bundled, untie them rst.

2. Push the phone up to remove it from wall. Unplug the Ethernet cable from

the router and the power adapter from the power outlet.

3. See “Installing the phone” on page 16.

Deskset Installation

Wall mount to tabletop installation

Using the Phone

Home screen

The Home screen appears after the phone is connected and congured for your

SIP PBX service. The Home screen indicates that you have no active or held calls. If you have an active call or are viewing a menu, you can view the Home screen at any time by pressing .

Pressing the shortcuts on the Home screen performs the actions described below. To view additional shortcuts, press .

NOTE

• The Home screen is one of three possible default screens. The default screen appears when your phone is idle. You can select your prefered default screen on the App Settings menu. See “Conguring the Phone” on page 66.

• Your system administrator can add a custom background to the Home screen. The appearance of your Home screen and the available shortcuts may differ from that shown.

Home screen shortcuts

This table describes the Home screen shortcuts. Pressing these shortcuts opens various applications on the phone.

To launch an application, you can either:

• Press the shortcut.

• Highlight the shortcut using the Navigation key and then press OK.

These are the icons that appear with default settings. Your system administrator may include other icons on your deskset idle screen.

Icon Press to...

Select a line to use for a new call.

Make a call using the default line (when the key is labeled New Call) or using

the line specied by the label (Line 1, for example). The Live Dialing screen

opens.

Home screen

Home screen header

Icon Press to...

No action. A red line icon indicates a disabled account. See your system administrator for more information.

Make a call to a previously dialed number. The Dialed Calls list opens.

View the local Directory.

View the blacklist. The phone rejects calls from blacklist entries.

Access your messages on the Messages menu.

View your Call History, including your missed calls, received calls, and dialed calls.

Select a paging zone for broadcasting a page.

Broadcast a page to a predened zone.

Change the phone settings, including Call Settings, App Settings, and User Settings.

View the phone status, including network status, line status, product information, and cordless accessory status.

Turn Do Not Disturb on and off for all lines, or the default line.

Turn Call Forward Always on and off for the default line.

Open the Call Manager to view and manage calls in progress.

View, use and congure the Feature keys.

Access your call recordings.

Immediately call back the last missed call.

Using the Phone

Header icons

The header runs along the top of the screen, and is present at all times, no matter what phone activity is taking place. The header displays phone status and features two shortcut icons to display the idle screen and the feature keys. The status and shortcut icons are shown and described below.

Icon Description

Press to view the Home screen, where you can view the rst page of

application shortcuts.

Press to view the Feature Keys.

Indicates the number of missed calls. Press to view to view your Call History.

You have a new message. Press to view the Messages menu. Depending on your voicemail setup, you may be able to access your messages through the Messages menu.

The phone has one or more calls (including active calls, held calls, incoming calls, or pages). The number indicates the number of calls. Press to view the Call Manager.

Auto Answer is enabled. The phone will answer calls after a delay without any action from you. See “Setting Auto Answer” on page 60.

Call Forward Always is on for the default line. Press this icon to view the Call Forward menu. See also “Setting Call Forwarding” on page 57.

The ringer is off. Press this icon to view the Audio menu.

Do Not Disturb is on for all lines, or the default line. Press this icon to view the Do Not Disturb menu. See also “Setting Do Not Disturb” on page 56.

The Ethernet cable is unplugged or the network is down.

The phone is connected to a VPN (Virtual Private Network).

The VPN connection has failed.

Using the Phone

Feature key indicators

The deskset offers 30 virtual feature keys that give you quick access to phone

features and call functions. You can program and recongure these keys to suit

your needs. See “Conguring the Feature keys” on page 75.

A multicolored indictor on each feature key shows you call status and other information.

Key Light Activity Description

Line Flashing ORANGE

Solid GREEN

Quickly ashing GREEN

Slowly ashing GREEN

Line is unregistered

On a call or dialing

Ringing incoming call

Held call

Shared line key Same as Line, except:

Steady ORANGE

Quickly ashing ORANGE

Slowly ashing ORANGE

The shared line is on a call

Rejected incoming call

The shared line is on hold

Do Not Disturb Off

Steady ORANGE

DND is off

DND or DND All is on

Do Not Disturb All Off

Flashing ORANGE

Steady ORANGE

DND is off for all lines

DND is on for some lines

DND All is on

Call forward (All, Busy, No Answer)

Off

Steady ORANGE

Call forward is off

Call forward is on

Busy lamp eld Off

Steady ORANGE

Quickly ashing ORANGE

Flashing ORANGE

Monitored phone is idle

Monitored phone is on a call or has a held call

The monitored phone is ringing

Registration error

Multicast page Off

Steady GREEN

Idle Outgoing page

Key Light Activity Description

Automatic Call Distribution

Quickly ashing GREEN

Steady GREEN

Slowly ashing GREEN

Steady ORANGE

Slowly ashing ORANGE

Quickly ashing ORANGE

ACD agent “wrap up” state

ACD agent ready state

ACD agent unavailable state

ACD logged on

ACD logged off

ACD subscription error

Call Handing Prole Off

Steady ORANGE

Feature is off

Feature is on

Hunt Group Off

Steady ORANGE

Feature is off

Feature is on

Secretarial Filtering Off

Steady ORANGE

Feature is off

Feature is on

Using the phone

Making calls

You can make a call at any time by choosing an off-hook method (such as lifting

the handset, pressing a Line icon, or pressing HEADSET or SPEAKER), and then dialing a number. When the phone is in idle mode or has calls on hold, you

can make a call by pre-dialing a phone number and then going off hook to call the

number.

To go off hook and make a call:

1. To use the default line, lift the handset, press a New Call or Line icon , press HEADSET, or press SPEAKER. To use a specic line, press the Select Line icon

. You hear a dial tone.

2. Use the key pad to enter the desired phone number.

• Press if you enter an incorrect digit.

• Press

123

to change from entering digits to entering letters (if you

need to enter a domain name as part of the number).

3. Press

Dial

. The phone also dials the number after a short delay when the phone accepts the number as valid.

NOTE

If your administrator enables the Hotline feature, then the phone automatically

dials a pre-programmed number after going off hook.

Using the phone

Making calls (continued)

To make a call by pre-dialing:

1. Use the key pad to enter the desired phone number.

• Press if you enter an incorrect digit.

• Press

123

to change from entering digits to entering letters (if you

need to enter a domain name as part of the number).

2. Dial the number by:

• Pressing

Dial

. The phone will use the preferred audio mode

(speaker or headset) until you lift the handset.

• Lifting the handset.

• Pressing SPEAKER or HEADSET.

When the call is answered, the active call screen appears.

To end the call, hang up or press . If you are on speakerphone and the handset is “on hook,” press SPEAKER to end your call.

To make a call using quick dial:

• Press the desired quick dial feature key.

Using the Phone

Answering calls

When the phone rings, the call manager icon

appears. The icon’s number

indicates the number of active calls.

To answer a call:

• Lift the handset, or press

, SPEAKER, or HEADSET.

On the incoming call screen, you can also press:

•

Reject

to terminate the incoming call.

•

Forward

to forward the call to another number.

•

Dismiss

to return to the home screen. The phone stops ringing.

If you don’t respond to an incoming call, a missed-call alert appears in the

header.

If a missed-call alert screen appears, press the icon to display the Missed Calls

list. On the Missed Calls list, you can view caller information and return calls.

Using the Phone

Answering calls (continued)

To answer multiple calls:

1. When you have two or more calls, the Call Manager appears, showing the incoming calls.

2. Press the tab for the incoming call you want to answer and then press .

You can then talk to the selected caller.

Using the Phone

Putting a call on hold

Use this feature to hold one call while you access another. The deskset also puts calls on hold automatically when you answer another call, transfer a call, or create a conference.

See also, “Using the Phone” on page 40.

To put a call on hold:

• During a call, press HOLD on the deskset.

–or–

On the screen, press . The On Hold screen appears.

From the On Hold screen, you can press:

• to end the call

• to take the call off hold

• or to transfer the held call to another party

• to start a conference with the held call.

If another party puts you on hold, you may see the message Held by far end. This message depends on compatibility between phones and PBX types, and may not always appear.

Using the Phone

Forwarding calls

You can forward an incoming call to another number, either by entering the number yourself, or by selecting a number from another source.

NOTE

Your Call Forward–No Answer setting will cancel the manual forwarding

process if it takes effect rst. For example, your deskset may forward calls to

voicemail after a call rings for 10 seconds, before you can reach the deskset to forward the call yourself. If you have problems forwarding calls because of the Call Forward–No Answer setting, you can increase your Call Forward–No Answer delay. For more information, see “You can automatically forward incoming calls to another number. The following types of call forwarding are available:” on page 57.

To forward a call using manual entry:

1. When an incoming call appears, press

Forward

The Select the Forward Target screen appears.

2. Press New Call and then enter the number to which you want to forward the call.

NOTE

You can also press Select Line to dial out on a different line, or pre-dial a number without pressing New Call or Select Line.

3. Press

Dial

The phone returns to idle mode if you have no other active calls.

Using the Phone

Forwarding calls (continued)

To cancel the forwarding process and answer the call:

• Press and then press the ashing green Line key.

–or–

• Press to open the Call Manager and then press the call slot for the call. Press to cancel forwarding and then press to answer the call.

Using the Phone

Forwarding calls (continued)

To forward a call using the directory, call history, redial list or feature keys:

1. When an incoming call appears, press

Forward

The Select the Forward Target screen appears.

2. Press DIRECTORY, REDIAL or CALL HISTORY to display the directory, redial list, or call history. You may also access these features using the feature keys (shown below).

3. Select the call history list or directory you want to access. Pressing REDIAL takes you directly to the Dialed Calls list in the Call History.

4. Press to select the contact or call history entry to which you want to forward the call.

5. Press the gray button showing the desired number (as shown in the Call History and Directory entries below). The call is forwarded and y

our phone

returns to idle mode if you have no other active calls.

NOTE

If you have Quick Dial feature keys available, you can also forward calls by pressing the desired Quick Dial key.

Using the Phone

Transferring calls

You can transfer a call to someone else at another phone.

If you talk to the transfer recipient before completing the transfer, you are making a “supervised” transfer.

However, the transfer recipient does not have to talk to you before receiving the transferred call. If you do not talk to the transfer recipient before transferring the call, you are making a “blind” transfer.

You can also transfer a call to a held call.

To transfer a call (supervised):

1. During a call, press . The call is automatically put on hold and the Select the Transfer Target screen appears.

2. Dial the number to which you want to transfer the call. You can also use a number from a list, such as the Directory or Call History, or use a Quick Dial feature key.

3. When the second caller answers, you can talk to the caller to notify them of the transfer, and then press to transfer the call.

The message Call transferred appears, and your phone returns to idle mode if you have no other active calls.

Using the Phone

Transferring calls (continued)

To cancel the transfer:

• From the Select the Transfer Target screen, press to view the held call and then press . Press to resume talking to the original caller.

•

End

when the second call is active. You will hang up on the second call.

To transfer a call (blind):

1. During a call, press . The call is automatically put on hold and the Select the Transfer Target screen appears.

2. Dial the number to which you want to transfer the call. You can also use a number from a list, such as the Directory or Call History, or use a Quick Dial feature key.

The call is transferred immediately. The message Call transferred appears, and your phone returns to idle mode if you have no other active calls.

NOTE

If the blind transfer fails—for example, if the transfer target rejects the call—the

transferred call will ring your phone back.

Using the Phone

Transferring calls (continued)

To transfer a call to a held call:

1. While on a call with another call on hold, press . The active call is automatically put on hold, and the Select the Transfer Target screen appears.

2. On the Select the Transfer Target screen, press . The Call Manager opens, showing the call to be transferred ( ) and the held call ( ) .

3. Select the held call.

4. Press . Your rst call is immediately transferred to the selected held call.

The message Call transferred appears, and your phone returns to idle mode if you have no other active calls.

Using the Phone

Making a conference call

You can create a conference call between yourself and two other callers.

To make a conference call:

1. During a call, press . The call is automatically put on hold and the Select the Conference Target screen appears.

2. Dial the number for the party you want to join your conference. You can also use a number from a list, such as the Directory or Call History, or use a Quick Dial feature key.

3. When the second call is established, press . The conference begins and the conference screen appears.

To cancel the conference setup:

1. From the Select the Transfer Target screen, press to view the Call Manager and then press .

2. Select a held call and then press to resume talking.

When you have an active call and a held call, you can also create a conference with the held call.

Using the Phone

Making a conference call (continued)

To create a conference with a held call:

1. While on a call with another call on hold, press .

2. On the Select the Conference Target screen, press . The Call Manager opens, showing the call to join the conference (

) and

the held call ( ) .

3. Select the held call.

4. Press . The conference begins and the conference screen appears.

To end a conference call:

Press one of the following:

• , to hang up on both calls.

• , to split the conference and put both calls on hold.

• , to join both calls. The phone returns to idle mode.

Setting up a Network Conference

A Network Conference is hosted by your service provider and allows multiple parties to join a conference. A Network Conference works in a similar way to

the regular conference described above, except that the

Split

and

Bridge

functions are not available.

In addition, the soft keys

Add

and/or

AddCall

will appear during a

conference, allowing you to add more parties to the ongoing conference call.

Using the Phone

Retrieving messages

When you have a new message, the New Message alert

appears in the header. The Message Waiting indicator also illuminates whenever you have new messages.

Your phone may have separate mailboxes for each line available on the phone.

To listen to your messages:

1. Press the New Message alert .

–or–

Press the Messages shortcut . The Messages menu appears.

2. Press the desired line to access messages in that mailbox.

3. Press to call your voicemail service.

When there is no New Message alert, you can access the Messages menu using the Messages shortcut.

NOTE

Depending on your voicemail setup, you may need to access your messages by dialing a number yourself, not by using the Messages menu and the button.

Using the Phone

Using a shared line

Your phone may be congured to have one or more shared lines. This means

that a group of phones, including yours, can make and receive calls on the same line. The shared line can have more than one programmable key assigned to it.

Ask your system administrator for the conguration that applies to your deskset.

Incoming calls on a shared line will ring every deskset that shares that line. When someone answers the call, the other desksets stop ringing. In contrast, calls on a private line will ring only your deskset.

Incoming calls on a shared line look identical to private-line calls, except that the

Forward

button does not appear.

When to Use a Private Line Instead of a Shared Line

The feature keys that access lines should be labeled according to the type of line. The labels should indicate which keys apply to the shared line(s) and which keys apply to private lines. In general, you should use private lines for direct calls to other desksets within your organization. If you use a shared line to call other desksets, all the other desksets that use that line will ring.

Call monitoring with shared lines

One of the main features of shared lines is the ability to monitor call activity. You can monitor the call activity by observing the Line key indicator. On your deskset, the indicator is steady orange when a call has been answered at another

deskset, and ashes orange slowly when the user at another deskset puts a call

on hold. See “Feature key indicators” on page 23.

Using the Phone

Putting a shared-line call on hold

After you answer a call on a shared line, you have two options for putting that call on hold.

• You can put a call on hold by pressing the HOLD key. This puts a call on

“normal” hold. On a shared line, this means that other shared-line users can see that the call is on hold, as indicated by the ashing orange Line key.

Other users can retrieve the call by pressing the ashing Line key. Your

deskset will return to idle mode. Putting a call on hold this way can be useful if you want to hand off the call to someone else, or if you want to pick up the held call at another deskset.

• You can also put a call on “private” hold, which means that other users

cannot see that the call is on hold. Their Line key LEDs continue to show a steady orange, indicating that the call is active. This is useful if you plan to resume the held call on the same deskset.Using the Phone

When you transfer a call or start a conference call, the other call is put on private hold automatically. During the transfer or conference setup process, no other desksets can retrieve the call on hold.

As well, when you are on a call and you answer another incoming call or retrieve

another call on hold, your rst call is put on private hold automatically.

To put a call on private hold manually:

• Press and hold the HOLD key for 2 seconds.

“Barging in”

When you have a shared line, it may be possible to “barge in,” that is, join a call in progress at another deskset that uses that shared line. The result of barging in is that you create a “bridged call” between you and the people whose call you

joined. You and the others can then converse. Note that any other shared-line

user can barge in on the call as well.

NOTE

The ability to barge in on calls is a congurable setting for your deskset. Only

your system administrator can enable this setting. Your deskset may have shared lines, but be unable to barge in on calls.

Bridged calls differ from conference calls in that you can join a call in progress at any time. However, because the caller ID of the active call is not visible to you, other participants in the call may need to notify you of an appropriate time to join.

Bridged calls can also have any number of participants, unlike conference calls. The number of participants on a bridged call depends on the number of desksets sharing that line and may be limited by system or network capabilities.

Using the Phone

Putting a shared-line call on hold (continued)

To barge in on a call:

• Press the desired line key that has a steady orange indicator, indicating an

active call on a shared line.

You join the call already in progress.

To leave the call, press

. The other participants can continue the bridged call.

NOTE

If you are unable to barge in on a call, it may be because the other call is not currently in progess. A line key with a steady orange indicator can also indicate that the call is on private hold at the other deskset, or that the other deskset is dialing a number and no call is established yet. As well, If barging in is disabled on your deskset, pressing the key with the steady orange indicator will do nothing.

Using the Phone

Busy lamp eld

As with shared lines, you can monitor call activity using Busy Lamp Field (BLF) keys. However, BLF keys indicators represent activity on an individual deskset,

not on a line. Keys congured for BLF allow you to monitor call activity for the extension only. You can use the BLF key as a quick dial key to call the extension

and intercept ringing calls.

NOTE

Your system administrator sets up Busy Lamp Field keys. Your key labels

should identify the BLF keys and which extensions they monitor. The BLF

feature may not be available on your deskset.

For BLF LED states, see “Feature key indicators” on page 23.

To dial a monitored extension:

• Press the BLF key for that extension. The monitored extension can be idle,

or have an active or held call.

Your deskset dials the extension using the rst available line key. When the

other person answers, your deskset indicates two active calls: one active call on the line key that you dialed out on, and one active call on the BLF key of

the monitored extension you called.

To answer a call ringing at a monitored extension:

• Press the ashing orange BLF key for the desired extension.

Your deskset answers the call on the rst available line key.

Using the Phone

Paging

Your phone supports two types of paging: server-based paging and multicast

paging. An incoming page may interrupt any active calls you are on, depending

on how your system administrator has congured the paging function.

To send a server-based page:

1. Press the Intercom/Page feature key.

–or– Press a Paging icon .

NOTE

The feature key for paging can have a custom label. Intercom/Page is the default key label.

Your phone dials out the Page Feature Access Code.

2. Follow the voice prompts to page.

To send a multicast page:

1. Press the Multicast Page feature key.

–or– Press a Multicast Page icon .

NOTE

The feature key for multicast paging can have a custom label. Multicast Page is the default key label.

2. Select the desired paging zone. You hear a paging tone.

3. Talk into the speakerphone or handset to broadcast your message.

4. Press

End

to terminate the page.

Phone Features

This section shows you how to access and use phone features. Depending

on how your phone is congured, you can access these features from the

Home screen and/or the feature keys. The features included in this section are described below.

Directory—view, add, manage and search for directory entries. If any

network-based directories are available to you, pressing this shortcut displays

an additional screen where you can select the desired directory. To use the local directory, see “Using the local directory” on page 45.

Blacklist—view, add, and manage blacklist entries.

Messages—Displays the Messages menu where you can access voice messages. See “Retrieving messages” on page 38.

Call History—View missed calls, received calls, and dialed calls.

Status—View network status, line status, product information, and cordless accessory status.

Call Recording—Access your call recordings. See “Listening to call recordings” on page 53.

Phone Features

Using the local directory

You can store the names and phone numbers for up to 1000 contacts in the deskset directory. Once directory entries are saved, you can dial them directly

from the directory. You can also search directory entries by rst or last name.

When adding an entry, you can enter numbers for work, mobile, and other. You can also select a ringtone for that contact. Later, you can edit entries if their contact information changes.

To view the local directory:

1. On the home screen, press the DIRECTORY icon .

–or–

Press the Directory feature key.

NOTE

If you have one or more server-based directories available, you may need to select the local directory after pressing the rst Directory icon.

The local directory appears, sorted alphabetically by rst name.

NOTE

To change how the directory is sorted, go to Settings ( ), and then press App Settings and then press Directory. Under Sorting, select First Name or Last Name.

The following commands are available when viewing a directory entry:

Returns to the previous screen or menu

Dials the entry

Allows you to change the entry

Allows you to add a new entry

Deletes the entry

Allows you to search the list alphabetically by rst or last name

To call a contact:

1. In the left-hand column, locate and select a contact.

2. On the contact’s screen, press the button for the desired number.

To add a directory entry:

1. When viewing any directory entry, press .

The Add Directory Entry form appears.

2. Press the First Name eld to begin entering information. Use the dial pad keys

to enter the rst name, last name, and contact numbers.

• Press

ABC

to switch between entering upper-case letters, lower-case

letters, and numbers.

• Press to delete incorrect characters.

3. Select a ringtone for incoming calls and the desired line to use when you dial

the contact from the directory.

4. Press

Save

To edit a directory entry:

1. When viewing the desired directory entry, press .

The Edit Directory Entry form appears. This form has the same information as the Add Directory Entry form.

2. Use the dial pad keys to change the rst name, last name, and contact numbers.

• Press

ABC

to switch between entering upper-case letters, lower-case

letters, and numbers.

• Press to delete incorrect characters.

3. If necessary, change the ringtone for incoming calls and the desired line to

use when you dial the contact from the directory.

4. Press

Save

Phone Features

Using the local directory (continued)

To search directory entries:

1. From the local directory, viewing any entry, press .

The Search Criteria form appears.

2. Use the dial pad keys to enter a name.

• Press

ABC

to switch between entering upper-case letters, lower-case

letters, and numbers.

• Press to delete incorrect characters.

3. Press

The deskset searches for the rst name or last name matching your search entry. Search results appear in the left-hand column.

4. Press entries to view their contact information.

5. Press to return to your search results.

NOTE

Searching after entering a single letter will return all contacts with rst or last

names starting with that letter.

Phone Features

Using the local directory (continued)

To delete a directory entry:

1. While viewing the desired directory entry, press .

2. When the conrmation screen appears, press

Yes

To delete all directory entries:

1. From the Home scree, press .

2. From the Settings menu, press App Settings.

3. From the App Settings menu, press Directory.

4. Press

Delete

5. When the conrmation screen appears, press

Yes

Phone Features

Using the local directory (continued)

Phone Features

Using the Blacklist

The Blacklist is another local directory containing numbers that cannot reach

your phone. If you experience nuisance calls, you can add the callers’ contact

information to the Blacklist. Calls from blacklisted numbers will not ring your phone, or be recorded in your call history. The Blacklist can be viewed and edited in the same way as the Local Directory but is a completely separate Directory listing.

To add a number to the Blacklist:

1. From the Call History, select the desired call history list.

2. Press the desired call slot to view its details.

3. Press .

4. When the conrmation screen appears, press

Yes

NOTE

You can also manually add, edit and delete Blacklist entries in the same way that you add entries to the directory. Press to view the Blacklist and then

press

, , or to perform the desired task.

Call history

The call history provides available name and number information for the last 200 incoming and outgoing calls. You can view call history information for:

• All calls—all categories of calls

• Missed calls—incoming calls that were not answered

• Received calls—incoming calls that you answered, forwarded or rejected

• Dialed calls—all outgoing calls. You can use this as a redial list.

To view the call history:

1. On the home screen, press the Call History shortcut .

–or–

Press the Call History feature key. The Call History appears.

2. Press the desired folder to see call history entries for a particular category.

Each call history entry shows the time, date, name and number of the call, the number of entries in the folder, along with an icon indicating the type of call.

Received call Dialed call Missed call

To view details for a call history entry:

• Press the call slot for the desired entry.

The caller’s number, the time, date and call duration appear.

Phone Features

The following commands are available when viewing a call history entry:

Returns to the home screen or feature keys

Dials the entry

Adds the entry to the directory. You can edit the caller’s information before saving it to the directory.

Deletes the entry

Adds the entry to the blacklist. You can edit the caller’s information before saving it to the blacklist.

To delete multiple call history entries:

1. From the Home screen, press the settings shortcut .

2. From the Settings menu, press App Settings.

3. From the App Settings menu, press Call History.

4. Press

Delete

for the desired Call History folder: All calls, Missed calls, Received calls, or Dialed calls. The entries in this folder are immediately deleted.

Phone Features

Call recording

If you have the call recording feature available (a microSD card must be installed and your administrator must enable call recording), you will see the record ( ) option available during an active call.

To record a call:

1. While on a call, press . You will hear the Record tone if the tone has been enabled by your administrator.

2. To stop recording, press .

You will hear the Record tone if the tone has been enabled by your administrator. The recording will be saved to the SD card.

Phone Features

Listening to call recordings

Recordings can be played back from the Call Recordings screen, available through a shortcut on the Home screen.

To listen to your recordings:

1. On the Home screen, press the Call Recording shortcut . The Call Recording screen appears.

2. In the left-hand column, select the desired recording.

3. Press to listen to the recording. The Call Playback screen appears.

4. Press

PLAY

to play back the recording.

While the recording is playing, you can press:

•

PAUSE

to pause playback.

•

JUMP

to move forward or backward 8 seconds at a time.

•

CANCEL

to cancel playback and return to the Call Recording menu.

To delete a recording:

1. After selecting the desired recording, press .

2. When the conrmation screen appears, press

Yes

Phone Features

Transferring call recordings to a computer

Eject the microSD card before using the card to transfer the sound les to a

computer.

To eject the microSD card:

1. From the Home screen, press the Settings shortcut .

2. From the Settings menu, press User Settings and scroll down to Storage.

3. On the User Settings menu, select Storage. The SD Card screen appears, showing you the card’s available memory.

4. Press

Eject

5. The message “It is now safe to eject your SD card” appears.

6. Move aside the SD card slot cover, and then press down on the SD card to release it.

7. Remove the SD card from the phone.

Phone Features

Viewing the Phone Status

You can view information about the phone and its status on the Status Screen. Status information is grouped into the following categories:

• Overview: Your phone model, IP address, and online status

• Network: Detailed network information

• Lines: Detailed status and registration information for each line available on your phone

• Product Information: Your phone’s model number, serial number, MAC address and software version

• Cordless accessories: Registration status of cordless accessories

To view the phone’s status:

• From the Home screen, press the Status shortcut . The Status screen appears.

Finding the software version

To view the software version of your phone:

1. From the Status screen, press Product Info. The Product Info screen appears.

2. On the Product Info screen, nd Software Version.

Phone Features

Finding the IP Address

In order to log on to the WebUI (see “Using the WebUI” on page 77), you must

rst nd the phone’s IP address.

To nd the phone’s IP address:

1. From the Status screen, view the Overview screen. Press Overview in the

left-hand column if you are viewing another Status screen.

2. Note the IP Address.

Setting Do Not Disturb

Do Not Disturb (DND) silences incoming ringing and paging. You can set DND to

apply to all lines, or you can set it on a per-line basis.

To set Do Not Disturb:

1. From the Home screen, press .

2. From the Settings menu, press Call Settings and then press Do Not Disturb.

3. On the Do Not Disturb menu, select:

• Enable Do Not Disturb for All Lines

• An available line and then Enable Do Not Disturb.

NOTE

You can also set DND All using the shortcut on the Home screen (if

available) or a DND All Feature key (if available). You can also congure

a Feature key to enable DND for the single line you selected above.

Phone Features

Setting Call Forwarding

You can automatically forward incoming calls to another number. The following types of call forwarding are available:

• Call forward always: incoming calls are forwarded immediately and the phone does not ring.

• Call forward busy: incoming calls are forwarded if all your line is busy.

• Call forward no ans: incoming calls are forwarded after the no answer delay

expires.

To set Call forward:

1. From the Home screen, press .

2. From the Settings menu, press Call Settings and then press Call Forward.

3. Select the desired option:

• Call Forward Always

• Call Forward Busy

• Call Forward No Answer.

For each option:

a. Select the line for which you want to forward calls.

b. Enable call forwarding.

c. Enter the destination number to which calls will be forwarded.

d. (Call Foward No Answer only) Select the number of rings before the call

is forwarded to the destination number.

e. Press

Save

When Call forward for your default line is on,

appears on the idle screen.

NOTE

You can also congure feature keys to turn Call Forward Always, Call Forward

Busy, and Call Forward No Answer on or off.

Phone Features

Setting Anonymity

The Anonymity settings give you control over Caller ID. You can enable the phone to reject incoming calls that have no caller ID. As well, you can enable the phone to make outgoing calls with the Caller ID hidden from the far end.

To block anonymous callers:

1. From the Home screen, press .

2. From the Settings menu, press Call Settings and then press Anonymity. The Anonymity settings appear.

3. Press Block Anonymous. The Block Anonymous menu appears.

4. On the Block Anonymous menu, select the desired line.

5. Enable anonymous call blocking for that line.

To dial as an anonymous caller:

1. From the Home screen, press .

2. From the Settings menu, press Call Settings and then press Anonymity. The Anonymity settings appear.

3. Press Dial As Anonymous.

4. On the Dial As Anonymous menu, select the desired line.

5. Enable anonymous dialing for that line.

Phone Features

Setting Anonymity (continued)

Phone Features

Setting Call Alerts

Enables or disables incoming call alerts while you are on another call.

To enable call waiting alerts:

1. From the Home screen, press .

2. From the Settings menu, press Call Settings and then press Alerts. The Alerts settings appear.

3. Under Call Waiting, enable Call Waiting Alert.

When the call waiting alert is enabled and you are on a call, incoming calls are displayed on the screen. When the call waiting alert is disabled,

incoming calls are rejected and no notication appears on the screen. See

also “Call Waiting Settings” on page 84.

Setting Auto Answer

You can enable the phone to Auto Answer calls for a selected line. The phone will answer calls after a delay without any action from you.

To enable Auto Answer:

1. From the Home screen, press .

From the Settings menu, press Call Settings and then press Auto Answer. The Auto Answer settings appear.

2. Select the desired line.

3. Enable Auto Answer for that line.

Cordless Headset

Registering an optional cordless headset

You can register one cordless headset to a VSP861 deskset. When a deskset has a cordless accessory, the deskset and headset are all part of the same

extension, and only one device can be used at a time.

NOTE

The headset must be in the charger, otherwise registration cannot proceed.

To register the cordless headset:

1. From the Home screen, press .

2. From the Settings menu, press User Settings and then press DECT. The DECT settings appear.

3. Press DECT Headset. The DECT Headset menu appears.

4. Lift the cordless headset out of the charger, and then place it back in the charger.

5. On the deskset, press

Registering... appears while the deskset searches for the headset.

When registration is complete, Registration succeeded appears.

NOTE

Registration can be terminated by pressing CANCEL on the deskset. If the cordless headset was registered to another deskset, it must be deregistered rst. See “Deregistering a cordless headset” on page 62.

Cordless Headset

Deregistering a cordless headset

You must deregister a cordless headset from its original deskset before you can register it to a different deskset.

To deregister a cordless headset:

1. On the phone to which the headset is registered press .

2. From the Settings menu, press User Settings and then press DECT. The DECT settings appear.

3. Press DECT Headset. The DECT Headset menu appears.

4. On the deskset, press

DEREGIS...

and then press

YES

on the

conrmation screen.

The deskset screen displays Deregistering... The DECT headset menu appears.

Deregistering the cordless headset without the deskset

Cordless headsets can also be deregistered using the headset. You can use this method when you cannot use the deskset for standard deregistration. The deskset may be out of range or may have been removed from the system.

To deregister a VSP505 headset, on the headset, press vol +, power, vol –,

power, vol +, vol –, power.

Cordless accessory registration and deregistration time-out

If the cordless device is registered to another deskset or telephone, it must be deregistered rst. See “Deregistering a cordless headset”.

For security reasons, the registration process on both the deskset and the

cordless accessory terminates after the time-out period of two minutes if

registration is not successful.

If the registration process times out on the cordless accessory, the cordless accessory resets itself. To reset the headset, lift the headset out of its charging base, place it back in the charger, and try the registration process again.

Cordless Handset

Registering an optional cordless handset

You can register one VSP601 DECT cordless handset to a VSP861 deskset. When a deskset has a cordless accessory, the deskset and handset are all part

of the same extension, and only one device can be used at a time.

NOTE

Make sure the handset has a charged battery before proceeding. As well, make sure the deskset is powered on and is idle.

To register the cordless handset:

1. On the handset, press MENU. The Main Menu appears.

2. Press q to scroll to User settings and press SELECT.

3. Press q to scroll to Registration and press SELECT.

4. With Handset highlighted, press SELECT. The handset asks you which device you want to register to. Press

DESKSET

5. The handset screen displays instructions. Press

continue reading the instructions.

6. On the deskset, from the Home screen, press .

7. From the Settings menu, press User Settings and then press DECT. The DECT settings appear.

8. Press DECT Handset. The DECT Handset menu appears.

9. On the deskset, press

Registering... appears while the deskset searches for the handset.

10. Press the # key on the handset. The screen shows Please wait...

The registration process takes up to 10 seconds. When registration is complete, Registration succeeded appears on the deskset. The handset displays Handset Registered.

If the handset fails to register, place it in the charger for a few seconds, remove it and repeat the registration procedure.

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Cordless Handset

Deregistering the cordless handset

Before using the cordless handset with a different deskset, you must deregister the handset from the device to which it is currently registered.

To deregister using the handset:

1. Press MENU on the handset. The Main Menu appears.

2. Press q to scroll to User settings and press SELECT.

3. Press q to scroll to Registration and press SELECT.

4. Press q to highlight Deregistration and press SELECT.

5. Enter the PIN and then press OK to begin deregistration. The default PIN is 1592.

To deregister using the deskset:

1. On the deskset, from the Home screen, press .

2. From the Settings menu, press User Settings and then press DECT. The DECT settings appear.

3. Press DECT Handset. The DECT Handset menu appears.

4. On the deskset, press

DEREGIS...

5. Press

Yes

to conrm deregistration.

The deregistration process takes up to 10 seconds to complete.

BACK SELECT

Registration

Deregistration

Handset

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Conguring the Phone

You can congure the phone using one of two methods:

1. The App Settings and User Settings menus on the phone.

2. The WebUI, which you access using your Internet browser.

This section describes the App Settings and User Settings menus. For information about the WebUI, see page 77.

Using the App Settings menu

To view the App Settings menu:

1. When the phone is idle, press .

2. Press App Settings. The App Settings menu appears.

The App Settings are:

Setting Description See page...

Call History Delete all entries from Call History folders. “Call

history” on page 50

Default Screen Set the default screen to display when your phone is idle. 66

Directory Sort directory and delete all entries. “Using

the local directory” on page 45

Blacklist Sort blacklist and delete all entries. “Using the

Blacklist” on page 49

Applications Select and arrange shortcuts displayed on the Home screen. 67

Conguring the Phone

Conguring the default screen

You can set the screen that appears when your phone is idle. Depending on your preference, you can set the screen to the Home screen (showing all the app shortcuts), the Feature keys, or the Call Manager.

Home Screen Feature keys Call Manager

To congure the default screen:

1. From the App Settings menu, press Default Screen.

2. On the Default Screen menu, select the desired default screen.

Conguring the Phone

Conguring the Home screen shortcuts

You can select and arrange the shortcuts that appear on the Home screen. The Home screen can consist of three pages, with up to 10 shortcuts per page. For a complete list of shortcuts available, see “Home screen shortcuts” on page 20.

To congure Home screen shortcuts:

1. From the App Settings menu, press Applications. The App Settings menu appears.

2. On the Applications menu, select the desired page. The list of 10 shortcuts for the selected page appears (numbered 1 to 10 for page 1, 11 to 20 for page 2, and 21 to 30 for page 3).

3. Select the numbered shortcut/application you would like to change or add (empty slots are labeled “Unassigned”). The menu for that application appears.

4. Select the desired shortcut from the list and then press

Save

Conguring the Phone

Using the User Settings menu

To view the User Settings menu:

1. When the phone is idle, press .

2. Press User Settings. The User Settings menu appears.

The User Settings are:

Setting Options

Display In-Use Backlight ON (Off, Low, Medium, High)

Idle Backlight idle (Off, Low, Medium, High) Timeout (10–60 seconds)

Audio Ringer Tone (Line 1, Line 2…)

Key Tone (On, Off) Audio Mode (Speaker, Headset)

Date & Time Date & Time Format

Time Zone Daylight Savings Network Time Manual Time

Language Deskset Language

Phone lock Set Key Unlock PIN

In-Call Digits Hide in-call digits

Feature keys Congure Feature keys 1 to 30

DECT DECT Headset Register/Deregister. See page 61.

DECT Handset Register/Deregister. See page 63.

Edit Password Change the password you use for accessing the WebUI.

Storage Shows available SD card memory and enables you to eject the card.

See page 54.

Restart phone Restart the phone. See page 76.

Conguring the Phone

Display

Use the Display menu to set backlight behavior.

To use the Display menu:

• From the User Settings menu, press Display. The Display menu appears.

To set the backlight level that applies when the phone is active:

• Under In Use Backlight, touch the slider to select Off, Low, Medium, or High.

To set the backlight level that applies when the phone is idle:

1. Under Idle Backlight, touch the slider the select Off, Low, Medium, or High.

2. Select the delay before the idle backlight takes effect (between 10 and 60

seconds at 5-second intervals).

Audio

Use the Audio menu to pick one of ten ringer tones, turn key tones on and off, or select the default audio mode.

NOTE

To adjust the ringer volume, press the deskset VOLUME q or p keys while the phone is idle.

To use the Audio menu:

• From the User Settings menu, press Audio. The Audio menu appears.

To select different ringer tones for each line:

1. From the Audio menu, under Ringer Tone, select a line for which to select a ringer tone.

2. Select one of ten ringtones. The currently selected ringtone plays (touch it once more to stop it playing).

To set the key tone:

• From the Audio menu, under Key tone, touch the slider to turn key tones on or off.

To set the audio mode:

• From the Audio menu, under Audio Mode, select the desired audio mode (Speaker or Headset).

When you answer a call without lifting the handset (by pressing a Line feature key or

), the call is started or answered using the selected audio mode.

Conguring the Phone

Setting the date and time

To use the Date & Time menu:

• From the User Settings menu, press Date & Time. The Date & Time menu appears.

To set the time format:

1. From the Date & Time menu, press Date & Time Format.

2. Touch the slider to select a 12-hour clock (12am/pm) or 24-hour clock.

3. Select the desired date format (DD/MM/YY, MM/DD/YY, YY/MM/DD).

To set the Time Zone:

1. From the Date & Time menu, press Time Zone.

2. Select your time zone from the list.

3. Press

Save

To enable daylight time saving:

1. From the Date & Time menu, press Daylight Time Saving.

2. Touch the slider to enable or disable automatic daylight time saving adjustments.

To enable or disable the NTP (Network Time Protocol) server:

1. From the Date & Time menu, press Network Time.

2. Under Network Time Enable, touch the slider to enable or disable your phone retrieving its time and date settings from the network.

3. If necessary, under Network Time Server Address, edit the NTP server URL.

4. Press

Save

NOTE

If the NTP server is disabled, you must manually set the time and date.

Conguring the Phone

Setting the date and time (continued)

To manually set the Year, Month, Day, Hour and Minute:

1. From the Date & Time menu, press Manual Time.

NOTE

If the NTP server is enabled, you cannot modify this setting. See “To enable or disable the NTP (Network Time Protocol) server:” on page 71.

2. Under Set Time Manually, select the desired Year, Month, Day, Hour and Minute.

3. Press

Save

Setting the language

The phone menus and other user interface items can be changed to another language. The languages available may differ depending on your region or phone software version.

To set the phone language:

1. From the User Settings menu, press Language. The Language menu appears.

2. Select the preferred language from the list. The phone language changes after a short pause.

Conguring the Phone

Setting the Key Unlock PIN

If you are authorized to do so, you can set the PIN to unlock the phone.

When the phone is locked, you cannot make outgoing calls unless you enter a PIN. However, you can still make a call to an emergency number (911, for

example). This emergency number is congured for your area by your system

administrator.

If your phone has been locked unnecessarily, see your system administrator.

To change the Unlock PIN:

1. From the User Settings menu, press Phone Lock. The Phone Lock menu appears.

2. Enter the current PIN and then press q . The default PIN is 1234.

3. Enter the new PIN.

4. Re-enter the new PIN and then press

Save

Conguring the Phone

Hiding In-Call Digits

You can enable the phone to show or hide any additional digits (PIN numbers

and pass codes, for example) that you enter during a call. By default, in-call digits

are shown.

To show or hide in-call digits:

1. From the User Settings menu, press In-Call Digits.

The In-Call Digits menu appears.

2. Touch the slider to enable or disable showing in-call digits.

Conguring the Phone

Conguring the Feature keys

You can congure the Feature keys on the Deskset.

To congure the Feature keys:

1. From the User Settings menu, press Feature Keys. The Feature Keys menu appears.

2. Select the key to congure. The Type select menu appears.

3. Select a Feature key type. Depending on the PFK type, the screen may

prompt you to congure additional settings. For more information, see

“Programmable Keys” on page 85.

4. Press

Save

NOTE

You can also congure Feature keys:

• On the WebUI (see “Programmable Keys” on page 85). –or–

• From the Feature keys page. Press any blank Feature key ( ) and then program the key as shown in step 2 above.

Conguring the Phone

Changing the password

To enhance security, it is recommended to change the default user password that you use to log on to the WebUI.

To change the user password:

1. From the User Settings menu, press Edit Password. The Edit Password menu appears.

2. Enter the current password (for a new deskset, the default password is user).

3. Enter and re-enter a new password. The password is case sensitive and can

consist of both numbers and letters (to a maximum of 15 characters).

4. Press

Save

Restarting the phone

To restart the phone:

1. From the User Settings menu, press RESTART. The RESTART menu appears.

2. Press

RESTART

After a pause, the phone restarts.

WebUI

Using the WebUI

Use a web browser to access the Web User Interface (WebUI) that resides on your deskset. After you log on to the WebUI with your user password, you can

congure the following features:

• Call Settings

• User Preferences

• Programmable Keys

• Speed Dial

• Local Directory

• Blacklist

• Call History

• Servicing: Passwords, PIN Masking and Phone Lock

The WebUI also has a Status page, where you can view network status and general information about your phone.

WebUI

Using the WebUI (continued)

To access the WebUI:

1. Ensure that your computer is connected to the same network as your deskset. Your computer may already be connected to the network through the PC port on the back of your deskset.

2. Find the IP address of your phone:

a. When the phone is idle, press .

The Status menu appears.

b. On the Overview screen, note the IP Address.

3. On your computer, open a web browser. Depending on your browser, some of the pages presented here may look different and have different controls.

4. Type the phone IP address in the browser address bar and press ENTER on your computer keyboard.

A Login page appears.

5. Under User Name, enter user.

6. Under Password, enter user, or your own password, if you have created one. You can create or change a password after you log on.

7. Click Log In. The WebUI appears.

Click topics from the navigation bar at the top of the page, and then click the desired setting on the left side of the WebUI to see the page for that setting. You

view and change settings in two different types of elds: drop-down lists and entry elds into which you type information. For your security, the WebUI times

out after 10 minutes, so if it is idle for that time, you must log on again.

The remaining procedures in this section assume that you have already logged on to the WebUI.

WebUI

Status

The Status page shows:

• General information about your phone, including model, MAC address, and

rmware version.

• Account Status information about your SIP account registration.

• IPv4 and IPv6 network information regarding your phone’s network address

and network connection.

• Cordless Status indicating whether a cordless headset and/or cordless handset is registered to the phone.

The Status page has no settings that you can change. You may need some of the status information for troubleshooting purposes.

WebUI

Call Settings

To view the call settings, click SYSTEM in the WebUI header, and then click Call Settings in the sidebar. You can congure call settings for each account that is

available to your phone. Click Account 1, Account 2, and so on to select the call settings page for the desired account.

Call Settings include Do Not Disturb and Call Forward settings. You can also set Do Not Disturb and Call Forward using the desket. See “You can automatically forward incoming calls to another number. The following types of call forwarding are available:” on page 57.

When you have nished changing settings on this page, click Save to save them.

General Call Settings

Setting Description

Anonymous Call Reject Select to block incoming calls that have no caller ID.

Enable Anonymous Call Select to make outgoing calls that remove your own caller

ID information.

Do Not Disturb Settings

Setting Description Range Default

Enable DND Turns Do Not Disturb on or off. n/a Disabled

Incoming Calls Selects whether the phone displays incoming

call information while Do Not Disturb is on.

Show, Reject Reject

WebUI

Call Settings (continued)

Call Forward Settings

Setting Description

Enable Call Forward Always

Select to enable call forwarding for all calls on that account.

Target Number Enter a number to which all calls will be forwarded.

Enable Call Forward Busy

Select to enable call forwarding for calls when you are on another call on that account.

Target Number Enter a number to which calls will be forwarded when the line is busy.

Enable Call Forward No Answer

Select to enable call forwarding for unanswered calls on that account.

Target Number Enter a number to which unanswered calls will be forwarded.

Delay Select the number of rings before

unanswered calls are forwarded.

Range: 1 to 10 rings Default: 6 rings

WebUI

Call Settings (continued)

Auto Answer Settings

Setting Description Range Default

Enable Auto Answer

Turns Auto Answer on or off. n/a Disabled

Auto Answer Delay (secs)

Sets the delay before the phone auto answers a call. When set to zero, the incoming call is answered right away without a ringer tone. However, the auto answer tone is still audible.

0–30 2

Enable Mute on Answer

Enables muting the mic upon auto answering. Enabling muting is useful if the auto

answered call is for the purpose of a one-way

announcement. You can unmute the call any time after being auto answered.

n/a Disabled

Call Completion Settings

When you call a busy number, the Call Completion feature congures the phone

to call the number back automatically.

Setting Description

Enable Call Completion

Enable the call completion feature. Calls to busy numbers will prompt a “Retry later?” message on the phone screen.

Disable Call Completion

Enables an audible alert if you are on another call when the auto

redial interval expires.

Auto Redial Interval (secs)

Sets a countdown timer until you are prompted for the next

dialing attempt.

Auto Redial Repeat Sets how many auto redial attempts are made.

Custom Ringer Settings

Setting Description

Custom Ringer File Upload a custom ringer audio le. This ringer replaces the existing

ringer 10. For more information, see your system administrator.

WebUI

User Preferences

On the User Preferences page, you can congure some basic settings for your

phone and set how your phone responds to calls.

After changing any settings on this page, click Save to save them.

General User Settings

Setting Description Range Default

WebUI Language

Sets the language that appears on the WebUI.

Any language supported by your phone (English, French, Spanish, etc.)

English

Phone Language

Sets the language that appears on your phone.

Any language supported by your phone (English, French, Spanish, etc.)

English

Backlight Timer Sets how long the screen backlight

stays on after the last button press.

10 to 60 seconds 30

seconds

Ringer Volume Sets the ringer volume for incoming

calls. You can also use the VOLUME q or p keys on the deskset.

Off, 1–9 5

Default Audio Mode

Sets how calls are answered when you press a line key or

Answer

VTech ErisTerminal VSP861 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual