visiplex VS4500 User Manual

VS4500

Wireless Time & Voice Controlle

User's Manual / Installation Guide

Version 1.14

Visiplex, Inc. 2018

VS4500

Wireless Time & Voice Controller

The product described in this manual includes copyrighted Visiplex computer programs stored in semiconductor memories and computer files. As such, these programs may not be copied or reproduced in any manner without the express written permission of Visiplex, Inc.

Disclaimer

The information within this document has been carefully checked and is believed to be entirely reliable. However, no responsibility is assumed for inaccuracies. Visiplex, Inc. reserves the right to make changes to any of the products herein to improve reliability, functional ity or design.

Notice to User Regarding Radio Frequency Interference

This equipment has been tested and found to comply with the limits for a Class A digital device pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense.

About This Manual

This VS4500 User’s Manual / Installation Guide describes the installation and setup procedures of the VS4500 for wireless messaging. It also provides instructions for transmitter antenna installation.

It is imperative the manual is followed in the order it is presented to prevent damage to the equipment, as well as insuring proper system functionality.

The manual provides instructions for mounting preparation, determining system location and spacing in regard to antennas and other equipment. Information is also provided for verification of reception and transmission quality and troubleshooting of problems that may arise during installation or operation.

Table of Contents

Product Information

1.1 Introduction 5

1.2 Standard Features 6

1.3 Optional Features 6

1.4 Package Contents 6

1.5 Key Navigation 6

1.6 Display Indicators 6

1.7 Pre-Installation Test for Wireless Clocks 7

Installation

2.1 Site Inspection and System Location 8

2.2 GPS Receiver Installation (optional) 8

2.3 Magnetic Mount Antenna (VS638) Installation 8

2.4 Base Station Outdoor Antenna Kit (VS654) Installation 8

2.5 VS4500 Encoder and External Transmitter Installation 9

Advanced System Information

3.1 Administration Menu 10

3.1.1 Device Database Menu 10

3.1.2 Time Setup Menu 11

3.1.3 Date Setup Menu 11

3.1.4 View Messages Menu 11

3.1.5 Coverage Test Menu 12

3.1.6 Time Zone Setup Menu 12

3.1.7 Last Messages Menu 12

3.1.8 Reset Database Menu 12

3.1.9 Sunset / Sunrise Menu 13

3.1.10 Wireless Setup Menu 13

3.1.11 Operation Modes Menu 15

3.1.12 System Setup Menu 16

3.2 Installation Mode Menu 17

3.3 Page To Menu 18

3.4 Accessing Wireless Receivers via Telephone 18

3.4.1 Accessing Standard Devices 18

3.4.2 Accessing Wireless Voice or Tone Receivers 18

3.5 Accessing Wireless Voice Receivers via Microphone 19

3.6 Initiating and Answering Intercom Calls 19

3.7 Background Music (FM Radio) Setup on Wireless Amplifiers 20

3.8 Pre-Programmed Messages 21

3.8.1 PABX Messages 21

3.8.2 FreeText 21

3.8.3 Wireless Devices 22

3.8.4 Voice Messages 22

Software

4.1 VPS 24

4.1.1 Connections 24

4.1.2 Software Installation 24

4.1.3 Software Configuration 24

4.1.4 Setting Date and Time from PC 25

4.1.5 Weekly Tone & Bell Schedule 25

4.1.6 Calendar Tone & Bell Schedule 27

4.1.7 Scheduled Paging Activation 32

4.1.8 System Devices Database Programmer 34

4.2 TimeSync 34

4.2.1 Connections 35

4.2.2 Software Installation 35

4.2.3 Software Configuration 35

4.2.4 Setting the PC Clock from Encoder 36

4.2.5 Setting the Encoder Clock from PC Clock 36

Appendices

5.1 Appendix A – Installation Diagrams 38

5.2 Appendix B – Connections, Wiring and Pin Out 40

General Information

6.1 Specifications 42

6.2 Warranty 43

Product Information

1.1 Introduction

capable of addressing up to 1000 receivers. It consists of a fully featured encoder with a 2 line by 16-character LCD display and a numeric keypad mounted in a wall or desk mountable housing.

The VS4500 is compatible with the Visiplex series of digital transmitters ranging from 6 to 300 watts. An internal 6 watt transmitter can be installed at the factory and larger transmitters are available as separate items.

The VS4500 offers the latest and most innovative way to incorporate PC clock or GPS synchronized time, voice and data throughout your facility, providing you with the benefits of improved productivity and reduced maintenance costs.

The VS4500 wireless controller is a sophisticated time, bell and voice management system that can synchronize all facility wireless clocks to one accurate atomic time, run a schedule of bells/alerts, initiate live or prerecorded voice messages and send alphanumeric messages to LED displays. Additional features of the VS4500 include an optional PBX interface and optional hand held microphone.

The VS4500 uses the PC clock as a time source for wireless analog clocks, wireless digital clocks and wireless alphanumer ic d isp lays. The VS45 00 ca n also be used to synchronize older wired clocks using a special wireless rece iver. Using the connected PC clock or GPS receiver, the VS4500 updates its internal clock every few minutes and sends a wireless data signal every minute to provide time synchronization information to all system clocks.

The VS4500 is a powerful microprocessor-based desktop paging system

1.2 Standard Features

• Generate alerts to alphanumeric and numeric devices, voice or tone devices, and wireless clocks

• User configurable 1000 devices database

• RS232 serial port for serial communication

• Built-in high-precision Real-Time clock

• Capable of synchronizing its internal clock from a PC clock or GPS (requires external GPS receiver)

• Synchronize both analog and digital wireless clocks

• User configurable Master Clock synchronization time

• External transmitter port

• Backlit LCD display

• Numeric keypad

• Built-in memory backup

• Desk or wall mountable

1.3 Optional Features

• Telephone line interface (RJ-11) for remote status change of system mode and live voice alerts

• Hand held microphone for live voice alerts

• Additional one serial port for extended serial communication

• Built-in scheduled tone activation for wireless receivers

• High power external digital transmitters (25 to 300 watt)

• Automated activation of wireless voice devices from exter nal audio source

• 900MHz or UHF Wireless receiver for monitoring 900MHz or UHF wireless push buttons and transmitters

1.4 Package Contents

The following items are included with the VS4500:

• VS4500 Wireless Time & Voice Controller

• Power adaptor

• Manual

• USB cable (Note: RS232 null-modem communication cable supplied prior to 04/01/2014)

1.5 Key Navigation

The following keys also function in system menus as detailed below:

# Select / Acknowledge / Enter * Return to previous menu / Escape 1 On / Next 0 Off / Previous

1.6 Display Indicators

Time source reception status (displayed be tween the hour and minutes segmen ts) and daylight saving status (d isplayed to the left of the hour segment) indicators are displayed on the main menu:

. No connection with time source ; No GPS or PC clock data reception detected : GPS or PC clock data reception detected, date and time updated * Daylight saving time is active

1.7 Pre-Installation Test for Wireless Clocks

It is recommended to test the VS4500 and the entire system prior to installation in order to verify proper operation and get familiar with the unit operation.

Follow these steps to perform a pre-installation test:

1. If your system is equipped with an i nternal transmitter, connect the BNC antenna cable to the RF-OUT terminal at the back of the VS4500. If your system uses an external transmitter, connect the transmitter data cable between the VS101-XX transmitter and the DATA I/O port at the back of the VS4500. Connect the antenna to the external transmitter’s RF-OUT terminal.

2. Connect the provided power supply to the POWER jack at the back of the VS4500 and turn the power switch to ON position. The main menu should appear with the PAGE TO: displayed on the top line. If you are using an external transmitter, make sure it is powered on.

3. Press the B key for the Administration Menu and enter the default password (4500). The menu top line should display SELECT OPTION:

4. Press 2 followed by the # key for the internal clock Time Setup. Enter the UTC (Universal Coordinate Time) or GMT (Greenwich Mean Time) time in 24 hours (m ilitary) format. The display will change back to Time Setup.

5. Press 3 followed by the # key for the internal clock Dat e Setup. Enter the UTC (Universal Coordinate Time) or GM T (Greenwich Mean Time) date in MMDDYY format. The display will change back to Date Setup.

6. Press 6 followed by the # key for the Time Zone Setup menu. Enter the offset in hours of the local time zone from UTC (Universal Coordinate Time) or GMT (Greenwich Mean Time) time. Use 01 to 23 for negative offset (GMT -1 to GMT -23), 00 or 24 for GMT time, 25 to 47 for positive offset (GMT+1 to GMT+23). The display will change back to Time Zone Setup.

7. Press A followed by the # key for the Wireless Setup menu. Press 3 for the Time Sync Mode menu followed by the # key. Press 1 followed by the # key to enable time synchronization.

Press the * key to return to the Main Menu.

9. Press C to start the transmission o f time synchronization every minute (installation mode). Within a few minutes, the VS4500 will start sending the time information page every minu te. Set a clock to receive signal and make sure it receives and displays the correct time as displayed on the VS4500 display.

Installation

2.1 Site Inspection and System Location

Consider the following requirements when planning system installation and choosing a location for the VS4500 and other system components:

1. If the optional GPS rec eiver is used, it should be installed where it is exposed to the sky, parallel to the horizon and unobstructed by trees, power-lines, etc. If the GPS receiver is installed indoors, mo unt it at the lower edge of a window, away from Low E glass and exposed to the sky.

2. Choose a location that is easily accessible in case you need to perform maintenance on the antenna.

3. The transmitting antenna should b e located as close as po ssible to the center of the site and should not be surro unded by large metal objects that may block the RF s ignal and decrease the coverage range of the system.

4. The transmitting antenna may be mounted vertically upward, NEVER horizontally.

5. Magnetic Mount antenna (such as VS638) should be attached to a large metal object (like an air duct, metal shelf or cabinet) to provide it with a proper grounding. It may be mounted vertically upward or downward.

6. Base Station antenna (such as included with VS654 kit) should be secured to a well-grounded metal structure or to a pole on the roof. Locate a path for running the coax cable between the antenna and the transmitter such as a riser ( if there is no existing path, create one). Place the external transmitter in a location that is as close as possible to the roof such as in the penthouse. Keep the distance between the antenna and the transmitter as short as possible to minimize RF power loss.

2.2 GPS Receiver Installation (optional)

1. The optional GPS receiver can be mounted indoors or outdoors. Outdoors insta llation is highly recommended for optimal reception.

2. The GPS receiver should be installed where the distance to the VS4500 is not more than 100’.

3. If the GPS receiver is installed indoor (not recommended), mount it at the lower edge of a window, away from Low E glass and exposed to the sky.

4. If the GPS receiver is installed outdoors, mount it in a location protected from direct sun or rain.

5. If the GPS receiv er is installed outdoors, secure it the structure or to the wall -mounting “L” bracket included with your system that allows mounting of the antenna on the side of a building or other structure.

6. Connect the GPS receiver to the COM1 serial port and set the serial port to the required settings (see page 16 for more details).

2.3 Magnetic Mount Antenna (VS638) Installation

1. Secure the antenna to an adequate grounding surface, HVAC duct or metal “I” beam. The antenna should be mounted vertically

2. Choo se a mounting location that will provide an adequate grounding surface and free space fo r RF radiation. If the antenna is

3. The optional wall-mount “L” bracket allows mounting the magnetic antenna on the side of a building or other structure, providing

Note: The antenna should be located as far from the VS4500 and transm itter as the coax ca ble allows.

2.4 Base Station Outdoor Antenna Kit (VS654) Installation

1. To achieve maximum performa nce for your outdoor antenna choose a loca tion that is unobs tructed by trees, branches , power-

2. Choose a location that is easily accessible in case you need to perform maintenance on the antenna.

upward or downward, NEVER horizontally. mounted too close to metal or closed heavy concrete walls room, a high VSWR may occur which in the long term may cause

damage to the transmitter.

the roof’s overhang is not excessive.

lines, etc. Never mount the antenna where there is a signal-reflecting surface such as metal, power lines, mirrored glass, etc.

3. For optimal performance, make sure the ante nna is installed at an elevation that will provide suff icient clearance to allow your antenna to radiate without interference.

4. It is recommended to mount the antenna where the path of the antenna cable is straight and as close as possible to the system transmitter. Do not coil up 100 feet of coaxial cable when only 20 feet of cable is required. Use a RG-8U coax cable that is specified as Low Loss to minimize power loss.

5. The antenna may be mounted vertically upward, NEVER horizontally.

6. Install the grounding kit provided with the VS654 antenna kit.

Note: The antenna should be located as far from the VS4500 and transm itter as the coax ca ble allows.

2.5 VS4500 Encoder and External Transmitter Installation

The VS4500 system encoder can be installed on a wall or shelf. Install a UPS power backup to protect the system from power outages and surges. If you are using an external transmitter, place it next to the VS4500 and use the data cable provided to connect VS4500 and the external transmitter.

Once the transmitter and antenna are placed properly, connect them to the VS4500 and the transmitter as follows:

1. If an external transmitter is used, connect the antenna to the RF-OUT terminal at the back of the external transmitter. Connect the transmitter data cable between the VS101-XX transmit ter and the DATA I/O port at the bac k of the VS4500. Otherwise, connect the antenna to the RF-OUT terminal at the back of the VS4500.

2. If the optional GPS receiver is used, the internal clock of the VS4500 will be set to the UTC time and the VS4500 will start transmitting the local time ev ery minute.

3. If the PC time is used, connect the PC serial port to the COM1 terminal and run the TimeSync or VPS software. See Setting Date and Time from PC section on page 25 or TimeSync section on page 34 for more detailed information.

4. No additional programming is needed for the system to be fully operational. See Advanced System Information section on page 10 for more detailed information about the VS4500.

Note: Do not place the VS4500 on top of the external t ransmitter as RF fe edback may cause syste m malfunction.

Advanced System Information

The main menu shown below appears after the VS4500 is turned on and is used for accessing the Programming and Administration menus. This menu is also used for sending a page to a receiver.

PAGE TO: 11:55

3.1 Administration Menu

From the Main Menu press the B key. Enter 4500 as password. The prompt Select Option will appear on the top line. The Administration Menu provides access to the following available sub-menus:

1. Device Database

2. Time Setup

3. Date Setup

4. View Messages

5. Coverage Test

6. Time Zone Setup

7. Last Message

8. Reset Database

9. Sunset/Sunrise

A. Wireless Setup B. Operations Modes C. System Setup D. TX Test Tone

To access a specific sub-menu, press the digit key representing it.

3.1.1 Device Database Menu

From the Administration Menu, select 1 followed by the # key. Following are the fields description:

Device to Edit

Device Capcode

Device Type

Paging Mode

Group

Enter 3 digit ID of the programmed device (001-899). If the device already exists, its details will be displayed for editing or deleting. Group devices (01-99) are represented and accessed by paging to devices 901-999. Enter the capcode of the programmed device. For Voice pagers, enter “0” followed by Tone A and Tone B (for example, “0110111”). Select the type of the programmed device.

- Alphanumeric Pager

1 - Numeric Pager 2 - Tone Only Pager 3 - Voice Pager 4 - Wireless Speaker 5 - Widearea Pager (Note: Optional modem is required) 6 - Portable Radio 7 - Phone 8 - LED Display 9 - Intercom Station Select Mode and Baud Rate and press the # key: 1 – 512 bps, Mode 0 2 – 512 bps, Mode 1 3 - 512 bps, Mode 2 4 – 512 bps, Mode 3 5 – 1200 bps, Mode 0 6 – 1200 bps, Mode 1 7

- 1200 bps, Mode 2

8 – 1200 bps, Mode 3 9 – 2400 bps, Mode 1 0 – 2400 bps, Mode 2

If the device is a member in a group, enter the group number (0-99) and press t he # key. Group devices are represented and accessed by paging to devices 901-999.

Additional device parameters:

1. For Widearea service pagers, it contains the 3-digit area code.

2. For Intercom devices, this field allows override of the Full-Duplex, Auto answer and Incoming Alert Tone settings programmed in to the VNS22xx (applicable to VNS22xxversion

4.06 or later):

DSC Value

DSC (Device Special Command)

Note: Underlined values indicate default values.

After the last step is completed, the display will flash DATA SAVED and return to the Device to Edit menu. Repeat the above steps for additional devices or press the * key twice to return to the Main Menu.

0 1 X - -

2 - X 3 X X X 4 - - 5 X - 6 - X 7 X X -

Full Duplex / Hand

Free

Default VNS22xx

Settings

Auto Answer

Default VNS22xx

Settings

Incoming Call Alert

Tone

Default VNS22xx

Settings

3.1.2 Time Setup Menu

From the Administration Menu, select 2 followed by the # key. The following screen will be displayed:

ENTER GMT TIME: 12:00

Enter the UTC (Universal Coordinate Time) or GMT (Greenwich Mean Time) time in 24 hours (military) format. The display will change back to Time Setup. DO NOT enter the local time as the u nit uses the universal ato mic time as a reference and cal culates the local time base d on your Time Zone. If the VS4500 is connected to a PC or receives the time from a GPS receiver, it will revert back to the source time few minutes later overwriting the time changes made.

3.1.3 Date Setup Menu

From the Administration Menu, select 3 followed by the # key. The following screen will be displayed:

ENTER GMT DATE: 010106

Enter the UTC (Universal Coordinate Time) or GMT (Greenwich Mean T ime) date in MM DDYY format. The display will change back to Date Setup. DO NOT enter the local date as the unit uses the univers al atomic time as a refere nce and calculates the lo cal time based on your Time Zone. If the VS4500 is connected to a PC or receives the time from a GPS receiver, it will revert back to the source time few minutes later overwriting the time changes made.

3.1.4 View Messages Menu

Use this option to view the pre-programmed messages. Pre-programmed messages allow you to send alphanumeric message via the keypad or optional telephone interface by entering * followed by the message number. For example, if message 05 is programmed as “TEST”, entering *05 will send the message “TEST” to the selected device. See Page to Menu section on page 18 for more detailed information.

From the Administration Menu, select 4 followed by the # key. The following screen will be displayed:

PPGM MESSAGE: 01

Use the A & B key to navigate through the pre-programmed messages. Press the * key to return to the Administration Menu.

3.1.5 Coverage Test Menu

From the Administration Menu, select 5 followed by the # key. Enter a value between 1 and 8 to determine the cover page interval:

1 – Every 5 seconds 2– Every 10 seconds 3 – Every 15 seconds 4 – Every 20 seconds 5 – Every 30 seconds 6 – Every 1 minute 7 – Every 2 minutes 8 – Every 4 minutes

Use this option to send cover page to device 100. This feature is useful when testing the transmitter coverage area. Press * to cancel and return to the Administration Menu.

3.1.6 Time Zone Setup Menu

From the Administration Menu, select 6 followed by the # key. The following screen will be displayed:

TIME ZONE SETUP: 06

Enter the offset in hours of the loca l time zone from UTC (Universal Coordinate Time) or GMT (Greenwich Mean Time) time. Use 01 to 23 for negative offset (GMT -1 to GMT -23), 00 or 24 for GMT time, 25 to 47 for positive offset (GMT+1 to GMT+23).

For examples, for the following time zones, enter the following values: Eastern Time: 05 Central Time: 06 Mountain Time: 07 Pacific Time: 08 Alaska Time: 09 Hawaii Time: 10

After the last step is completed, the display will return to the Administration Menu.

3.1.7 Last Message Menu

From the Administration Menu, select 7 followed by the # key. Use this option to display the las t message sent to a device. Press * to cancel and return to the Administration Menu.

3.1.8 Reset Database Menu

NOTE

: This is an IRREVERSIBLE command - DO NOT select th is option unless y ou are absolutely s ure you want to cl ear all devices and pre-programmed messages data. You may want to transcribe this information to paper first or use the optional PC software to backup the data to a computer. From the Administration Menu, select 8 followed by the # key.

CLEAR ALL DATA.. ARE YOU SURE???

Press # to confirm the Database Reset. Press * or any other key to cancel and return to the Administration Menu.

3.1.9 Sunset / Sunrise Menu

Use this option to display the current settings for sunset and sunrise. From the Administration Menu, select 9 followed by the # key. The following screen will be displayed:

SUNSET/SUNRISE: R06:22 S17:43

Following is the description of the displayed information:

R: Sunrise time as indicated by the following 5 characters S: Sunset time as indicated by the following 5 characters

Press the * key to return to the Administration Menu.

3.1.10 Wireless Setup Menu

From the Administration Menu, select A followed by the # key. The following screen will be displayed:

WIRELESS SETUP: PA VOLUME

This screen allows the administrator to configure different wireless settings of the VS4500. Press the key representing the field followed by # key to edit the settings. Following are the fields description:

1 - PA Volume

2 - PA Timeout

3 - Time Sync Mode

4 – DL Saving Mode

5 – Time Sync Slot

6 – Daytime Sync

7 – MC Sync Time

Determines the default volume used in voice messaging. Enter a value of 1 (lowest), 2 (highest) followed by # key to save the settings. Determines the time period after whi ch the transmission of voice message will be terminated. Enter a value between 1 and 8 or 0 followed by # key to save the settings:

1 – 30 seconds 2 – 60 seconds 3 – 1.5 minutes 4 – 2 minutes 5 – 2.5 minutes 6 – 3 minutes 7 – 3.5 minutes 8

– 4 minutes 0 - 15 Minutes Determines if time synchronization signal should be sent to wireless clocks. Enter a value between 0 and 2 followed by # key to save the settings:

0 – Disabled 1 – Enabled 2 – Controlled by a PC software

Determines if time synchronizatio n Daylight Saving time is on or off. Enter a value between 0 and 1 followed by # key to save the settings:

0 – Disabled 1

– Enabled Determines when the time synchronizatio n signal shou ld be sent. Enter a v alue between 0

6 followed by # key to save the settings: 0

– 15 seconds after top of the minute for TS4xxx and TS5xxx clocks.

1 – 30 seconds after top of the minute for TS4xxx and TS5xxx clocks. 2 – 45 seconds after top of the minute for TS4xxx and TS5xxx clocks. 3 – Top of the minute for TS4xxx and TS5xxx clocks. 4 – Top of the minute for TS-CLK-xxxx clocks, 15 seconds after top of the minute for TS4xxx

and TS5xxx clocks. 5 – Top of the minute for TS-CLK-xxxx clocks, 30 seconds after top of the minute for TS4xxx and TS5xxx clocks. 6 – Top of the minute for TS-CLK-xxxx clocks, 45 seconds after top of the minute for TS4xxx and TS5xxx clocks. Determines if time synchronization signal should be sent during daytime or only during nighttime. Enter a value between 0

– Activate time synchronization signal during nighttime only (1:50AM to 2:10AM, 12AM to 3:30 AM on Day Light Saving change date). 1 – Activate time synchronization every minute during daytime. Determines the time when a wireless signa l should be sent to a Master Clock Synchronizer to close contact. Enter a valid time in 24 hours format (for example, for 6PM,enter 1800).

and 1 followed by # key to save the settings:

, 3 or 4

and

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visiplex VS4500 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual