Visioneer XP220 User Manual

Download

Visioneer® Strobe XP 220 Scanner User's Guide

for Windows

Visioneer

Strobe XP 220 Scanner

User’s Guide

FOR WINDOWS

Copyright © 2007 Visioneer, Inc. Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws. The Visioneer brand name and logo are registered trademarks of Visioneer, Inc. The PaperPort® and OmniPage® brand names and logos are registered

trademarks of Nuance Communications, Inc. ArcSoft PhotoImpression® is a registered brand name of ArcSoft, Inc. Kofax® and Virtual ReScan® are registered trademarks, and VRS™ is a trademark of Kofax Image Products, Inc. X1® Enterprise Client is a registered trademark of X1 Technologies, Inc. Adobe®, Adobe® Acrobat®, Acrobat® Reader®, and the Adobe® Acrobat® PDF® logo are registered trademarks of Adobe Systems Incorporated in the United States and/or other countries. The Adobe PDF logo will appear in this product’s software, and full access to Adobe software features is only available if any Adobe product is installed on your computer.

This product is covered by one or more of the following patents: 6,480,304; 5,818,976; 5,499,108; 5,517,332. Microsoft is a U.S. registered trademark of Microsoft Corporation. Windows is a trademark and SharePoint® is a registered trademark of Microsoft

Corporation. ZyINDEX is a registered trademark of ZyLAB International, Inc. ZyINDEX toolkit portions, Copyright © 1990-1998, ZyLAB International, Inc. All Rights Reserved. All other products mentioned herein may be trademarks of their respective companies.

Information is subject to change without notice and does not represent a commitment on the part of Visioneer. The software described is furnished under a licensing agreement. The software may be used or copied only in accordance with the terms of such an agreement. It is against the law to copy the software on any medium except as specifically allowed in the licensing agreement. No part of this document may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying, recording, or information storage and retrieval systems, or translated to another language, for any purpose other than the licensee's personal use and as specifically allowed in the licensing agreement, without the express written permission of Visioneer.

Part Number: 05-0730-200

Restricted Rights Legend

Use, duplication, or disclosure is subject to restrictions as set forth in contract subdivision (c)(1)(ii) of the Rights in Technical Data and Computer Software Clause 52.227-FAR14. Material scanned by this product may be protected by governmental laws and other regulations, such as copyright laws. The customer is solely responsible for complying with all such laws and regulations.

Visioneer's Limited Product Warranty

IF YOU FIND PHYSICAL DEFECTS IN THE MATERIALS OR THE WORKMANSHIP USED IN MAKING THE PRODUCT DESCRIBED IN THIS DOCUMENT, VISIONEER WILL REPAIR, OR AT ITS OPTION, REPLACE THE PRODUCT AT NO CHARGE TO YOU, PROVIDED YOU RETURN IT (POSTAGE PREPAID, WITH PROOF OF YOUR PURCHASE FROM THE ORIGINAL RESELLER) DURING THE 90-DAY PERIOD AFTER THE DATE OF YOUR ORIGINAL PURCHASE OF THE PRODUCT. UPON RECEIPT DURING THE INITIAL 90-PERIOD BY VISIONEER OF A VALID REGISTRATION OF THE PRODUCT, THIS LIMITED PRODUCT WARRANTY PERIOD IS EXTENDED TO THE 12-MONTH PERIOD AFTER THE DATE OF YOUR ORIGINAL PURCHASE. IF A VALID REGISTRATION IS NOT RECEIVED DURING THE INITIAL 90-DAY PERIOD, THE 12-MONTH WARRANTY IS NO LONGER AVAILABLE AND YOUR PRODUCT WARRANTY WILL TERMINATE AFTER THE 90-DAY INITIAL PERIOD EXPIRES.

THIS IS VISIONEER'S ONLY WARRANTY AND YOUR EXCLUSIVE REMEDY CONCERNING THE PRODUCT, ALL OTHER REPRESENTATIONS, WARRANTIES OR CONDITIONS, EXPRESS OR IMPLIED, WRITTEN OR ORAL, INCLUDING ANY WARRANTY OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OR NON-INFRINGEMENT, ARE EXPRESSLY EXCLUDED. AS A RESULT, EXCEPT AS SET OUT ABOVE, THE PRODUCT IS SOLD “AS IS” AND YOU ARE ASSUMING THE ENTIRE RISK AS TO THE PRODUCT'S SUITABILITY TO YOUR NEEDS, ITS QUALITY AND ITS PERFORMANCE.

IN NO EVENT WILL VISIONEER BE LIABLE FOR DIRECT, INDIRECT, SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES RESULTING FROM ANY DEFECT IN THE PRODUCT OR FROM ITS USE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

All exclusions and limitations in this warranty are made only to the extent permitted by applicable law and shall be of no effect to the extent in conflict with the express requirements of applicable law.

RoHS and WEEE Compliance

This product is compliant with RoHS Regulations of the European Parliament and Council Directive on the Restrictions of the Use of Certain Hazardous Substances in Electrical and Electronic Equipment (2002/95/EC), and with the Waste Electrical and Electronic Equipment (WEEE) Directive (2002/96/EC).

FCC Radio Frequency Interference Statement

This equipment has been tested and found to comply with the limits for the class B digital device, pursuant to part 15 of the FCC Rules. These limits are designed to provide reasonable protection against interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and if not installed, and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to r can be determined by turning the equipment off and on, the user is encouraged to try and correct the interference by one or more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

• Consult the dealer or an experienced radio/TV technician for help. This equipment has been certified to comply with the limits for a class B computing device, pursuant to FCC Rules. In order to maintain compliance with

FCC regulations, shielded cables must be used with this equipment. Operation with non-approved equipment or unshielded cables is likely to result in interference to radio and TV reception. The user is cautioned that changes and modifications made to the equipment without the approval of manufacturer could void the user's authority to operate this equipment.

This device complies with part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation.

adio or television reception, which

TABLE OF CONTENTS i

Welcome . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

What’s in the Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

The Visioneer Strobe XP 220 Scanner . . . . . . . . . . . . . . . . . . . . . . . . 2

What You Need . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Installing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Before You Begin . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Step 1: Install the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Step 2: Connect the Power Supply and USB Cable . . . . . . . . . . . . . 12

Step 3: Calibrate the Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Additional Applications for Your Scanner . . . . . . . . . . . . . . . . . . . . 20

View the User Guides . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Scanning Basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Scan a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Paper Return Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Scan a Photo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Scan Using OneTouch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Check or Change Scan Settings Before Scanning . . . . . . . . . . . . 30

The OneTouch Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

The OneTouch Properties Window . . . . . . . . . . . . . . . . . . . . . . . . 32

Selecting Options for the OneTouch Properties Window . . . . . 35

Selecting New OneTouch Scan Settings . . . . . . . . . . . . . . . . . . . . . 39

Setting Destination Application Properties . . . . . . . . . . . . . . . . 41

Selecting Format Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Scanning with Optical Character Recognition (OCR) . . . . . . . . 57

Selecting OCR Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

ii TABLE OF CONTENTS

Scanning with sPDF or nPDF and Searching for Text . . . . . . . . 71

Creating a New Scan Configuration . . . . . . . . . . . . . . . . . . . . . . . . 74

Scan Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Page Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

VRS Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Advanced Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Device Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

SharePoint Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Storage Options (Archive) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Editing or Deleting Scan Configurations . . . . . . . . . . . . . . . . . . 93

Configure Before Scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Scan and Burn to a CD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

Scanning with Event Forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . 103

Creating an HTML Web Page from Your Scanned Documents . . 105

Transferring Scanned Documents to Storage . . . . . . . . . . . . . . . . . 107

To Use OCR Before Transferring to Storage . . . . . . . . . . . . . . 109

Scanning to Multiple Folders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110

Transfer Documents to a Server or Mapped Drive . . . . . . . . . . . . . 114

Checking the Hardware . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116

Scanning from the TWAIN Interface. . . . . . . . . . . . . . . . . . . . . . 119

Accessing the TWAIN Interface from PaperPort . . . . . . . . . . . . . . 120

Using the TWAIN Interface to Scan . . . . . . . . . . . . . . . . . . . . . . . 123

Getting Help with the PaperPort Software . . . . . . . . . . . . . . . 128

Setting Up Your Scanner to Work with PaperPort . . . . . . . . . . . . . 129

Scanning from the WIA Interface . . . . . . . . . . . . . . . . . . . . . . . . 136

Fine Tuning Your Scans . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139

TABLE OF CONTENTS iii

Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141

Recalibrating and Cleaning Your Scanner . . . . . . . . . . . . . . . . . . . 141

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146

How to Uninstall Your Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . 149

Step 1: Uninstall the OneTouch 4.0 Scanner Software . . . . . . 149

Step 2: Uninstall the PaperPort Software . . . . . . . . . . . . . . . . . 149

How to Install Another Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150

How to Replace the Plug Adapter . . . . . . . . . . . . . . . . . . . . . . . . . 151

How to Turn AutoLaunch Off/On . . . . . . . . . . . . . . . . . . . . . . . . 152

Visioneer Strobe XP 220 Scanner Specifications . . . . . . . . . . . . . . 159

Visioneer Strobe XP 220 Scanner Parts List . . . . . . . . . . . . . . . . . . 160

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 161

iv TABLE OF CONTENTS

Welcome

Congratulations for purchasing your Visioneer Strobe XP 220 scanner. With your scanner, you can quickly scan color and black-and-white documents and place their electronic images on your computer.

WHAT’S IN THE BOX

Please check the contents of the box to make sure that all parts are included. If any items are missing or damaged, contact the dealer where you purchased the scanner.

USB/Power Connector Cable (called a USB “Y-Cable”)

Visioneer Strobe XP 220 Scanner

scanning photos

Calibration Page Cleaning Page

Two CDs Disc 1 and Disc 2

VISIONEER STROBE XP 220 SCANNER USER’S GUIDE 1

Power Supply

Quick Install Guide Technical Support CardPhoto Sleeve for

Plug Adapters

2 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE

THE VISIONEER STROBE XP 220 SCANNER

Scanner button

Paper return

Alignment arrow

Page feed

Paper return icons

Alignment arrow

Connection Port (for USB and Power)

Scanner Button—If a OneTouch scan is in progress, pressing the button cancels the scan and the paper comes out of the scanner. If a OneTouch scan is not in progress, pressing the button opens the OneTouch 4.0 window so you can adjust the scanner settings.

Alignment arrows—Indicates where to align the edges of the document when inserted into the scanner.

Page feed—Automatically feeds the document through the scanner when the sensor inside the scanner detects the presence of a document.

Paper return—Can be positioned to feed a document either straight through the scanner or returned back towards you.

Paper return icons—Indicates how to position the paper return: up to feed the document straight through the scanner, and down to return the document back towards you.

Connection port—Connects the scanner to the USB y-cable provided for connection to the computer and the power supply.

Note: The scanner does not have an on/off switch. Just insert a document into the page feed and the scanner will start scanning.

WHAT YOU NEED 3

WHAT YOU NEED

An IBM-compatible Pentium 4 PC, or AMD equivalent with:

■ A CD-ROM drive

■ An available Universal Serial Bus (USB) port; 1.1 or 2.0

■ Microsoft® Windows® operating system: 2000 (Service Pack 4), XP

(Service Pack 1 and 2), or Vista

■ Windows 2000 and XP: Minimum of 512 megabytes (MB) of

internal memory (RAM) Windows Vista: Minimum of 1 gigabyte (GB) of internal memory

(RAM)

■ 350 MB minimum of free hard disk space

A VGA or SVGA Monitor

The recommended settings for your monitor are:

■ High Color (16-bit) or True Color (24-bit or 32-bit)

■ Resolution set to at least 800 x 600 pixels

To set your monitor’s colors and resolution:

■ Open the Windows Control Panel

■ Double-click on Display then select the Settings tab.

DOCUMENTATION

The following documentation is provided with the scanner:

■ Quick Install Poster—Abbreviated installation instructions.

■ Visioneer Strobe XP 220 Scanner User’s Guide—On the Installation

CD; contains detailed information about installation, scanning, configuration, and maintenance.

■ PaperPort User’s Guide—On the Installation CD; contains detailed

feature and configuration information for the PaperPort software.

■ Online Help—For the scanner configuration, TWAIN and WIA

interfaces, and PaperPort software.

4 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE

Installing

Installation is a quick, three-step process:

■ Install the PaperPort software and scanner driver

■ Connect the power supply and USB cable

■ Calibrate the scanner

BEFORE YOU BEGIN

■ If your computer has AntiVirus or AntiSpyware software running,

you may see messages during installation asking you to allow the installation to proceed. Although the messages will differ based on the software your computer is running, in each case you should allow the installation to proceed. Alternatively, you can turn off the AntiVirus or AntiSpyware software before installing your scanner, but make sure to turn it back on again when installation is finished.

■ If you already have a scanner connected to your computer, it is

recommended that you remove that scanner’s driver program prior to installing your Visioneer Strobe XP 220 scanner. While in some cases you can configure your computer to have another manufacturer’s scanner operational on your computer in conjunction with the Visioneer scanner, we do not recommend this configuration as you may lose some of the driver functionality on one, or both of the units. You can remove these programs from the Windows Add/Remove Programs list. Please refer to the user manual provided with your other scanner for instructions about removing the driver and software for that unit.

■ The information in this guide may cover software not provided

with the scanner you purchased. Please disregard any information about the software not applicable to your scanner.

■ If your computer is running Windows Vista, you may see the Vista

User Access Control screen asking you to confirm system changes. Click the Continue button to allow the installation to proceed.

STEP 1: INSTALL THE SOFTWARE 5

STEP 1: INSTALL THE SOFTWARE

Note: You must install the software before connecting the scanner to your computer. Otherwise, the correct driver software for your scanner will not be installed and it may not work properly.

To install the software:

1. Start Microsoft Windows and make sure no other applications are

running.

2. Insert Disc 1 into your computer’s CD-ROM drive.

Note:

If the CD does not start automatically, check the following:

■ Make sure you have inserted Disc 1.

■ Make sure the CD drive’s door is completely shut.

■ Make sure the CD was inserted in the drive in the proper

direction (label side up).

To launch the CD manually:

■ Open the Windows option for My Computer. You can do this by

double-clicking on the

■ Double-click the icon for your CD-ROM drive.

■ The Installation menu for the CD should now open.

My Computer icon on your desktop.

If the menu does not open:

■ From the list of files on the CD, double-click the file named

START32.EXE.

6 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE

When the CD starts, the Visioneer Installation window opens automatically.

3. On the Main Menu, click Install Products.

The next window lists the software that is available to install on your computer.

4. Select Nuance® PaperPort®, Scanner Driver, and OmniPage

Pro.

5. Click Install Now. The PaperPort software will load first.

STEP 1: INSTALL THE SOFTWARE 7

6. The Select Language window opens for the PaperPort software.

Click the drop-down menu arrow and select the language you want to use. Click OK.

The first PaperPort Installation window opens.

7. On the PaperPort Welcome window, click Next.

Installing PaperPort will uninstall any existing version of PaperPort and will install the newer version while retaining all of your previous PaperPort files.

8. Read the PaperPort license agreement and select I accept the terms

in this agreement, then click on Next. If you choose not to accept the license agreement, the installation will terminate and the PaperPort software will not be installed.

9. On the Customer Information window, accept the current values or

enter new information, then click Next.

10. On the Setup Type window, keep the default Setup Type and click

Next.

11. Click Install to begin the installation.

Reminder: If your computer is running an AntiVirus or AntiSpyware application, you may see messages asking you to allow installation. Select the option to allow installation to proceed.

12. On the Product Registration window, do one of the following:

■ Select Register online, click OK, then follow the registration

instructions.

■ Select Print registration form, click OK, then follow the

instructions to complete and print the registration form.

■ Select Remind me in 7 days and click OK.

13. At the InstallShield Wizard Completed window, click Finish.

If a message window opens instructing you to restart your computer, click Restart.

8 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE

14. The Welcome to the OneTouch 4.0 Setup Wizard opens.

15. Click Next.

16. On the Visioneer License Agreement window, read the license

agreement. If you accept the terms, select I Agree then click Next. If you choose not to accept the license agreement, the installation

will terminate and the scanner driver will not be installed.

STEP 1: INSTALL THE SOFTWARE 9

17. Click Next.

The next window lists the choices of the drivers that you can install for your scanner.

18. Select the option you want.

Note: If your computer is running Windows XP or Vista, Microsoft’s Windows Image Acquisition (WIA) interface for scanning is always available, regardless of your selection on this window. WIA is only available on computers running Windows XP or Vista.

■ OneTouch 4.0 Scan Environment + TWAIN Driver—This is

the recommended installation. It installs the OneTouch 4.0 software which provides the necessary driver software for your scanner. It also installs the scanning interface for TWAIN. Selecting this installation option means you can use either the OneTouch software, or the TWAIN interface to scan. This User Guide explains how to use both methods to scan.

■ TWAIN Driver—Only the TWAIN driver is installed. You will only

be able to scan using the TWAIN interface. You will not be able to use the OneTouch software.

10 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE

Note: If you decide to change the scanner’s installed drivers later on, you must first uninstall the drivers the scanner is currently using. See the section “How to Install Another Driver” on page 150.

19. Click Next.

During installation you will see this window asking you to select one of the images for your Color Space setting.

The Color Space setting sets the gamma value for the scanner so scanned items look good on your monitor. Gamma controls the brightness of the midtones of colors. That setting can be changed later on as you’re scanning.

20. Select the option that looks best to you and click Next.

The driver installation will now begin.

STEP 1: INSTALL THE SOFTWARE 11

21. STOP when you see the “Complete the installation by connecting

your hardware” window. Do NOT click on OK yet. Leave the window open and proceed to the next section, “Step 2: Connect the Power Supply and USB Cable” on page 12.

Reminder: If your computer is running AntiVirus or AntiSpyware software, you may see messages asking you to allow installation. Select the option to allow installation to proceed.

Note: If you want to see more information about your scanner and a quick explanation of how to use the OneTouch features, click on the More button on the window. When you’re finished, return to the window above to continue with the installation process.

12 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE

STEP 2: CONNECT THE POWER SUPPLY AND USB CABLE

You may now connect the scanner’s power supply and USB cable. The USB cable plugs into any available USB port on the computer. Check your computer’s manual for USB port locations.

Note: You can connect the scanner to your computer while the computer is running. You do not have to shut down your computer.

Attach a Plug Adapter to the Power Supply

1. You received three plug adapters with your scanner. Use the correct

adapter for the electrical wall outlet at your location.

Note: Remember to take the plug adapters with you when traveling to countries with different electrical outlets. To remove an adapter, see the section, “How to Replace the Plug Adapter” on page 151.

The three plug adapters are for:

United States

United Kingdom

Europe

2. Position the adapter so it aligns with the edges of the power supply

and will slide onto the post in the middle of the two contacts. Gently slide the adapter forward until it snaps into place.

STEP 2: CONNECT THE POWER SUPPLY AND USB CABLE 13

Attach the USB Y-Cable to the Power Supply and Connect the Computer

The cable provided with the scanner is called a USB “Y-cable,” and you will need to connect it to the scanner, computer, and power supply.

USB Y-Cable.

Power Jack.

Plugs into the power supply.

USB Connector.

Plugs into the computer.

Scanner Connector.

Plugs into the port on the back of the scanner.

1. Using the on-screen window as your guide, plug the power supply

cable into the power jack on the USB Y-cable. Then plug the power supply into an electrical outlet.

2. Plug the scanner connector on the Y-cable into the connection port

on the back of the scanner. Please be sure the arrows on the scanner connector line up with the

arrows on the back of the scanner to avoid pins getting bent while inserting the connection.

3. Plug the USB connector on the Y-cable into a USB port on your

computer. Connection to a USB 2.0 High Speed port provides optimum performance, but you can also connect to a USB 1.1 port.

USB

14 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE

The USB symbol, as seen in the above diagram, identifies the location of the USB port on your computer. If the plug does not attach easily, make sure that you are plugging it in correctly. Do not force the plug into the connection.

You can also connect the scanner to a USB hub. The USB hub must have its own power supply already plugged into an electrical outlet.

If you are using Windows XP Service Pack 2, and have plugged the USB cable into a USB 1.1 port, an information bubble may open explaining that “A HI-SPEED USB device is plugged into a nonHI-SPEED USB hub”. Plug the USB cable into a USB 2.0 port (if available) or just disregard the message. If you leave it plugged into the USB 1.1 port, your scanner may scan a bit slower.

4. Your computer recognizes that a scanner has been plugged into the

USB port and loads the appropriate software to run the scanner.

5. The window for calibrating the scanner will open. Proceed to

“Step 3: Calibrate the Scanner” on page 15.

STEP 3: CALIBRATE THE SCANNER 15

STEP 3: CALIBRATE THE SCANNER

1. After the computer loads the appropriate software to run the

scanner, the Found New Hardware Wizard window opens.

2. You will need the calibration page that you received with your

scanner for the calibration process. The calibration page is in a plastic storage bag. Remove the calibration page from its plastic storage bag.

3. Before you start the calibration, please move the scanner’s Paper

Return into the Up position so the calibration page will feed straight through the scanner.

The Calibration Page.

Move the Paper Return to the Up position.

4. Now click Next on the Found new Hardware Wizard window.

16 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE

5. The Calibration window opens.

6. Insert the calibration page into the page feed in the direction of the

arrows on the page.

The scanner grabs the page and feeds it through the scanner. The scanner will pass the page back and forth several times.

Do not remove the page until calibration is finished.

7. When calibration is complete, the calibration page will back out of

the scanner.

STEP 3: CALIBRATE THE SCANNER 17

Note: If the page does not back out of the scanner, the calibration may not have finished properly. Remove the page and complete the installation of your scanner, then see the section, “Recalibrating and Cleaning Your Scanner” on page 141 to run the calibration again.

8. Remove the page and replace it in its plastic bag.

Do not discard the calibration page. You may need it periodically to calibrate the scanner to keep it operating at peak performance.

9. Click Next on the Calibration window.

10. Click Finish on the Completing the Found New Hardware Wizard

window.

Do not proceed until you receive a message that your computer has found the new hardware, or updated the driver database. If your computer is running Windows XP or Vista you will see a message similar to this one.

18 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE

11. When you are certain that the software has completely loaded,

return to the “Complete the installation by connecting your hardware” window and click OK.

12. Now click Close on the Installation Complete window.

Additional windows may briefly appear as the software installation process continues. For more information about the specific software

STEP 3: CALIBRATE THE SCANNER 19

that may be installed, please see the Scanner Readme file on the CD. See the section “View the User Guides” on page 22 to open the Readme file.

13. If you also selected the full OmniPage Pro software for installation,

a window then tells you to insert the second CD to install it.

Note: The OmniPage Pro software provides additional OCR features for your scanned documents.

To in s tal l Om n i Pag e Pr o :

1. Click Exit Disc 1 and remove Disc 1 from the CD-ROM drive.

2. Insert Disc 2 into the CD-ROM drive.

The OmniPage Pro Installation menu opens automatically. If it does not open, see the note on page 5.

3. Select Install OmniPage Pro.

4. Follow the instructions on the screen to install OmniPage Pro.

5. When installation is finished, remove Disc 2 and store it in a safe

place.

6. If you want to install other software from Disc 1, re-insert it into

the CD-ROM drive now and see the next section, “Additional Applications for Your Scanner.”

20 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE

ADDITIONAL APPLICATIONS FOR YOUR SCANNER

Your scanner includes free, additional applications on the installation CD.

To install the additional applications:

1. Return to the Main Menu and click Install Products again.

2. Select the additional applications you want to install.

ADDITIONAL APPLICATIONS FOR YOUR SCANNER 21

■ ArcSoft PhotoImpression is a set of software tools for

enhancing your scanned photos. You can use PhotoImpression to change a photo’s brightness and contrast, sharpen the image, change its color tones, remove red-eye from pictures of faces, and crop and resize the image. PhotoImpression works with digital photos directly from a camera, as well as photos scanned with your Visioneer Strobe XP 220 scanner.

■ X1 Enterprise Client is software you use to search for desktop

files and emails stored on your computer. Using a single interface, X1 Enterprise Client quickly and efficiently finds your files and emails.

3. Click Install Now and follow the instructions on the screen.

4. When installation is complete, return to the Main Menu.

22 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE

VIEW THE USER GUIDES

The Installation CD also contains User Guides for your scanner and for all the software you received with it.

To view the user guides:

1. On the Main Menu, click User Guides.

2. The Visioneer User Guides window opens. Use this window to view

and save the User Guides you want.

VIEW THE USER GUIDES 23

The User Guides are in Adobe® Acrobat® PDF format. The CD also includes a free copy of Acrobat

Reader® in case your computer does not have it already installed. The Scanner Readme file is in HTML format and will open in any standard browser.

If you need to, click Acrobat Reader to install it now. Follow the instructions on the installation windows.

If your computer already has Adobe Acrobat Reader installed, please do not select it unless the version provided on the installation CD is a newer version than the one currently installed on your computer.

3. Click the name of a User Guide you want to view and it will open in Acrobat Reader. Use the Acrobat Reader Save command to save that User Guide on your computer.

4. Return to the Visioneer User Guides window and repeat the process to open, view, and save the other User Guides you want. The

Scanner Readme file has late-breaking news about your scanner.

5. When you’re finished, click Main Menu to return to the main Visioneer Installation window and click Exit.

6. Remove the Installation CD from the computer and store it in a safe place.

That’s it! Installation is finished and your Visioneer Strobe XP 220 scanner is ready to scan.

24 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE

REGISTER YOUR SCANNER

Registering your scanner is important as it provides you with access to our free telephone support service. Registration also gives you free access to software updates for your scanner.

To register your scanner:

1. Right-click on the OneTouch icon in the Windows Notification Area (at the bottom right corner of the screen).

2. Choose Check for Online Updates from the pop-up menu.

The OneTouch Icon.

3. Follow the instructions on the screen and register your scanner by entering your scanner’s serial number and your email address.

Note: A valid email address is required.

The serial number is located on the underside of the scanner.

Serial Number.

S/N: 57422C049735

After registration is complete you will receive an email message with your RegID. Your RegID is important as you will need it when accessing free telephone support, or checking for online updates.

4. After receiving your RegID, write it down on a piece of paper and keep it with your scanner so you will be able to find it easily.

Scanning

You have several different scanning options with your Visioneer Strobe XP 220 scanner. Each method scans equally well, so use the one appropriate for the item you are scanning.

■ OneTouch—Your scanner uses Visioneer’s AutoLaunch technology

that senses when a document is inserted into the page feed and starts the scanning. You simply insert a document into the scanner and it is automatically scanned using predefined settings from the OneTouch software. To change the scanner’s settings you open the OneTouch panel on the computer screen before scanning and make the changes. Then insert the document into the scanner and it will be scanned with the new settings. See “Scan Using OneTouch” on page 29.

■ TWAIN Interface—Use this option to scan from the PaperPort

application you received with your scanner. Many other programs also use the TWAIN interface, so you can scan from them too. See “Scanning from the TWAIN Interface” on page 119.

■ WIA Interface—This option is the Microsoft Windows Image

Acquisition (WIA) interface. You can access the WIA interface from the PaperPort software, or from other applications on your computer. See “Scanning from the WIA Interface” on page 136. The WIA interface is only available if your computer is running Windows XP or Vista.

26 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE

SCANNING BASICS

SCAN A DOCUMENT

Note: Always remove any staples or paper clips from documents before inserting them into the scanner. Staples and paper clips can jam the feed mechanism and scratch the internal components. Also remove any labels, stickers, or Post-It™ notes that may come off during the scanning process and get stuck in the scanner. Misuse as described here will void your scanner’s warranty.

To scan a document:

1. Align the page with the alignment arrows.

Alignment arrow Alignment arrow

Misaligned pages will not feed into the scanner properly.

2. Insert the page face up and feed it straight into the page feed.

SCANNING BASICS 27

PAPER RETURN OPTIONS

The position of the Paper Return determines the path of the scanned document. You can set the paper return to feed the document back towards you, or straight through the scanner.

■ To have the scanned document returned back towards you, move the

Paper Return to the Down position.

■ To feed a document straight through the scanner, move the Paper

Return to the Up position as shown below.

The Paper Return icons on the back of the scanner indicate the positioning of the Paper Return for each option.

Note: When scanning heavier paper that does not bend easily, position the Paper Return in the Up position so the document will feed straight through the scanner.

28 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE

SCAN A PHOTO

The photo sleeve you received with your scanner is for scanning photographs.

To scan a photo using the photo sleeve:

1. Separate the clear plastic sleeve from the paper backing and slide the photo into the sleeve so it fits snugly at the corners.

2. Now insert the photo and sleeve into the scanner’s page feed with the clear plastic and image facing up.

SCAN USING ONETOUCH 29

SCAN USING ONETOUCH

1. Align the document between the alignment arrows and insert it, face up, into the page feed slot.

2. The AutoLaunch technology senses that a document is inserted into the page feed and starts the scanning. The scanner rollers will grab the top edge of the paper and begin to scan and feed the document through the scanner.

Note: You can turn the AutoLaunch feature off. See the section, “How to Turn AutoLaunch Off/On” on page 152.

3. The item is scanned using predefined settings from the OneTouch software. To change OneTouch settings, see “Selecting New OneTouch Scan Settings” on page 39.

4. A window shows the image as scanning is in progress. Then, when scanning is finished, the image is sent to the Destination Application selected in the OneTouch settings. In the following example, the Destination Application is the PaperPort desktop.

30 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE

CHECK OR CHANGE SCAN SETTINGS BEFORE SCANNING

Press the button on the side of the scanner.

The OneTouch Panel opens with the description of the current settings for the scanner.

The icon indicates the Destination Application, in this case PaperPort. The text shows the current settings for scanning.

The OneTouch Properties window also opens so you can choose new settings before scanning. Use this window to select a new Destination Application, file format, and so forth. See “Selecting New OneTouch Scan Settings” on page 39 to modify the settings.

Note: You can also check the scan settings from the OneTouch Panel, if it’s open. See the next section, “The OneTouch Panel” for more information.

THE ONETOUCH PANEL 31

THE ONETOUCH PANEL

Use the OneTouch Panel when you want to change the scan settings or reset the scanner’s hardware properties. If AutoLaunch is off, you can also scan from the OneTouch Panel. See the section, “Scan from OneTouch when AutoLaunch is Off” on page 158.

1. To open the OneTouch Panel, press the button on the side of the scanner, or click the OneTouch icon.

The OneTouch Icon.

2. The OneTouch Panel opens with the details of the current settings.

3. Click the green arrows at the top left of the Panel to switch between the panel’s Detail View and Hardware View.

The Detail View. The Hardware View.

■ The Detail View shows the icon of the Destination Application,

plus the current scan settings. Right-click on the icon to open the OneTouch Properties window.

■ The Hardware View shows the scanner connected to your

computer. Right-click on the scanner icon to open the Hardware Properties window. Clicking (not right-clicking) the scanner icon also toggles back to the Detail view.

4. To close the Panel, click the close button at the top right.

32 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE

THE ONETOUCH PROPERTIES WINDOW

The OneTouch Properties window lists available scan settings and is where you select new settings. It also contains special scanning features such as scanning and burning to a CD, scanning and converting text directly into an HTML web page, and scanning with Optical Character Recognition (OCR) which turns a scanned image into text you can edit.

To open the OneTouch Properties window using either of the following methods:

■ Press the button on the side of the scanner.

■ Click the OneTouch icon at the bottom right of the screen, then

right-click the PaperIn icon.

The OneTouch Properties window opens and shows the current options selected for your scanner.

The description on the OneTouch Panel shows which options are selected on the window.

In this example: The Destination Application is PaperPort.

The Configuration being used for scanning is US Letter Document (Fax Quality).

The Format for the scanned item will be PDF.

Note: Some of the options on the OneTouch Properties Window (and other OneTouch windows and dialog boxes) may be “grayed out” and are not available. Grayed out options are not appropriate for your Visioneer Strobe XP 220 scanner.

THE ONETOUCH PROPERTIES WINDOW 33

The settings on the OneTouch Properties window are:

Select Destination—The list of Destination Applications that can open to display the scanned image. To configure the list of available applications, click the Options tab at the top of the dialog box and select the desired options. See “Selecting Options for the OneTouch Properties Window” on page 35 for more information.

To make sure all your computer’s Destination Applications are linked to OneTouch 4.0, click the Refresh button.

Select Configuration—The list of available scan configurations. A configuration’s basic settings include: scanning mode, resolution (dpi), page size, brightness (Br), and contrast (Cr). To see a selected scan configuration’s settings, click its icon. Click the icon again to close the detailed information.

Click the icon of a selected configuration to view its settings.

These icons next to the scan configurations indicate the scanning mode.

Color GrayscaleBlack and White

Configure Before Scan

Note: Use Configure Before Scan if you want to set the scanning mode manually before scanning. See “Configure Before Scan” on page 95.

You can also click the Edit button or double-click a configuration to see more detailed information about it.

34 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE

Select Format—A set of file formats for the scanned image. The formats are based on the type of Destination Application you select. This example shows the formats that apply to Microsoft Outlook.

The icon names indicate their file types. See “Selecting Format Options” on page 51 for more about the formats.

Options tab—Switches to the view for choosing options related to the selected Destination Application. Click the PaperIn tab to return to the previous view without closing the window.

Refresh button—Updates the links between OneTouch 4.0 and compatible Destination Applications on your computer.

Important: If you install new software that can be used as a Destination Application, click the Refresh button to link the new software to OneTouch 4.0. Note that some software installed on your computer may be incompatible with OneTouch 4.0. Incompatible software will not be listed as a Destination Application.

Properties button—Displays a window for selecting properties for each type of Destination Application. See “Setting Destination Application Properties” on page 41

New/Copy/Edit/Delete buttons—Click New or Copy to add new scan configurations to the list. Click Edit or Delete to change or remove them. See the sections “Creating a New Scan Configuration” on page 74 and “Editing or Deleting Scan Configurations” on page 93.

OK/Cancel/Apply buttons—OK accepts any changes and closes the window. Apply accepts any changes but leaves the window open so you can continue making additional changes. Cancel closes the window without accepting any changes.

THE ONETOUCH PROPERTIES WINDOW 35

SELECTING OPTIONS FOR THE ONETOUCH PROPERTIES WINDOW

The OneTouch Options determine the types of Destination Applications available on the window, as well as the location of the files of your scanned items.

To select options:

1. Open the OneTouch Properties window and click the Options tab.

Options tab.

2. Select options as described below. Show All Destinations—This option selects all the Destination

Application categories. The list of Destination Applications available will include all the applications on your computer that fall into these categories. The list also includes printers and other devices connected to your computer so, for example, you can scan an item and have it printed immediately.

36 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE

Select Destinations—Select this option to individually choose the types of applications to include in the list of Destination Applications. Check the boxes for the type of application to include.

■ Document Management includes PaperPort and other

applications for processing and keeping track of your scanned documents.

■ Image Editors include Microsoft Paint and other drawing and

graphics applications.

■ Tex t Ed i to r s include Microsoft Word and WordPad, Microsoft

Excel, and other word processing and spreadsheet applications. Select this option if you want OCR processing to convert your scanned documents to text that you can edit.

■ PDF applications are for documents scanned to PDF format.

■ Email includes Microsoft Outlook and other email applications.

See “eMail Properties” on page 49 for details about attaching scanned documents to your email messages.

■ Storage and CD-R/W is for either storing scanned documents

in a folder, or sending them to a CD burner to create a CD containing the scanned documents. See “Transferring Scanned Documents to Storage” on page 107 and “Scan and Burn to a CD” on page 100 for details.

■ Fax and Print is for sending your scanned documents directly to

your printer or fax software for faxing.

■ Sti event forwarding is for using another application’s interface

for scanning. The OneTouch Event Forwarding dialog box opens so you can select which application to use to continue scanning. See “Scanning with Event Forwarding” on page 103 for details.

3. After selecting a new category of Destination Applications, click the

PaperIn tab to see which ones are added to the list. Click the Options tab again to return to the options window if you want to

change your selections and choose other options. Show Progress Window—Select this option to display the progress

window of the document during scanning.

THE ONETOUCH PROPERTIES WINDOW 37

Create copies of scanned documents—Sometimes the image of a scanned document is only saved as a temporary file until its Destination Application is finished using it. In those cases you may want an additional, permanent copy saved on your hard drive.

For example, if you scan a picture to an email application, the scanned image is saved as a temporary file, then attached to the email, and the email is sent. Later, the temporary file of the scanned picture is deleted. The same situation may occur when you scan directly to a printer or scan to a fax application. After a scanned item is printed or faxed, its temporary file is deleted. However, by selecting this Create copies of scanned documents option, you can choose to save permanent copies of the scanned items on your hard drive.

The copies will be saved in the folder specified in the Folder Copy Options section (see the description below and the figure on page

91). This option is not available if either the Document Management

or Storage and CD-R/W options are selected because, by default, file copies for those types of Destination Applications are already automatically saved in the folder for copies.

For that reason, this option is not available if the Destination Application is PaperPort because it is a Document Management application.

Likewise, the option is not available if the Destination Application is set as Transfer to Storage because it uses Storage and CD-R/W software.

Folder Copy Options—This section of the dialog box sets the location for copies of your scanned documents and how you want to group them.

Click the Browse button and find the folder for the copies. Select the grouping option for the documents. Group by type arranges the scanned documents by the type of file, such as .doc or .jpg. If you also want to group them by date you can choose the week and month options.

38 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE

The following example shows the folders when the selections are Group items by type and Group items by month.

4. Click Apply and then click the PaperIn tab to see the new settings on the OneTouch Properties window.

5. Click OK to save the options and close the window.

SELECTING NEW ONETOUCH SCAN SETTINGS 39

SELECTING NEW ONETOUCH SCAN SETTINGS

The OneTouch settings consist of a Destination Application, a Scan Configuration, and a Document Format. The OneTouch Properties

window is where you select these three elements.

Select a format for the scanned image.

Select a software application as the destination to send scanned documents.

Select a configuration for scanning the item.

To select new settings for the scanner:

1. From the Select Destination list, select the application where you want documents sent when scanning is finished.

See “Selecting Options for the OneTouch Properties Window” on page 35 to display a full list of the Destination Applications that you can use with the scanner.

Note: If you select a word processing program such as Microsoft WordPad or Microsoft Word and a format that can be used for OCR (such as TEXT or RTF), the text in scanned images is automatically converted to word processing text. See “Scanning with Optical Character Recognition (OCR)” on page 57 for details.

40 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE

2. From the Select Configuration list, select a scan configuration. To scan in color, select one of the configurations indicated by the

small color icon, such as the Color Document configuration. To create your own scan configurations see “Creating a New Scan

Configuration” on page 74.

3. Select a Format option. The available options apply to the Destination Application you

select. For example, if you select Microsoft Word as the Destination Application, the available formats are for text, such as .txt and .rtf. However, if you select Microsoft Paint as the Destination Application, then the available formats are for graphics, such as .bmp, and .jpg.

Note: If a format is listed as n/a, that means the text format is not available for that Destination Application.

4. Click OK to accept the changes and close the window. To accept the changes but keep the window open to work with

other features, click Apply.

SELECTING NEW ONETOUCH SCAN SETTINGS 41

SETTING DESTINATION APPLICATION PROPERTIES

The different types of Destination Applications have various properties that you can select.

1. On the OneTouch Properties window, click a Destination Application.

2. Click the Properties button.

Click a Destination Application.

Click the Properties button.

A OneTouch 4.0 Link Properties dialog box opens for the type of Destination Application you selected, and the available options are for that type of application.

42 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE

PAPERPORT PROPERTIES

These properties apply to PaperPort, and are for designating the folder to receive your scanned items.

1. Select the PaperPort folder where you want the file of the scanned image to be located.

2. Click OK.

3. Click OK or Apply on the OneTouch Properties window. When PaperPort opens after you finish scanning, the thumbnails of

your scanned documents are on the Desktop in that folder.

SELECTING NEW ONETOUCH SCAN SETTINGS 43

TEXT DOCUMENTS PROPERTIES

These properties apply to Microsoft Word, Microsoft Excel®, and the other applications indicated by their icons in the list. The properties apply to the Optical Character Recognition (OCR) settings for the applications.

1. Click in the OCR settings boxes for the options you want. The options will apply to all the applications in the group. Always send a file, even when no text was found—The scanned

file is sent to the OCR reader even if the image does not appear to contain text. This could occur if you scanned a photograph with the file format set to a text format.

Show message if text recognition failed—A message will open on the screen if the OCR reader does not detect text in the image.

2. To add another application to the list, click the Add Application button.

44 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE

The Add Text Based Link dialog box opens.

3. Click Browse to find the application you want to add to the list. When you select the application using the Browse button, steps 1

and 2 on the dialog box are automatically filled in, and the application icon appears in step 3.

4. Select the icon in Step 3 of the dialog box. That is the icon that will appear in the OneTouch Destination List.

5. In step 4 of the dialog box, select the file formats that the application will accept.

Refer to the documentation you received with the application to see which text formats the application accepts.

The options you select at step 4 determine the format icons in the OneTouch Properties window for that group of applications.

6. Click the Add button.

7. Click OK or Apply on the Link Properties window.

8. Click Refresh on the OneTouch Properties window.

9. Click OK or Apply on the OneTouch Properties window.

SELECTING NEW ONETOUCH SCAN SETTINGS 45

IMAGE DOCUMENTS PROPERTIES

These properties apply to Microsoft Paint and other image processing applications.

1. Click in the Color document handling settings boxes for the options you want.

The options will apply to all the applications in the group. Convert Bitmaps using Screen Resolution—Use this option to

ensure that an image will fit on the computer’s screen. When a computer screen is set to a lower resolution, bitmap images with a higher resolution may be too big to fit on the screen. Converting the bitmap image to match the screen resolution ensures that the image fits on the screen.

Convert Bitmaps to JPEG—JPEG files can be compressed to produce smaller file sizes and, therefore, shorter transmission times. Use this option to provide that compression capability to image files.

46 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE

2. To add another application to the list, click the Add Application button.

See the steps on page 43 to add an application to the list.

3. Click OK.

4. Click Refresh on the OneTouch Properties window.

5. Click OK or Apply on the OneTouch Properties window.

SELECTING NEW ONETOUCH SCAN SETTINGS 47

STORAGE PROPERTIES

These properties apply to the special Destination Application named Transfer to Storage, indicated by the folder icon. This Destination Application is designed for archiving documents with your scanner.

When you scan with Transfer to Storage as the Destination Application, the scanner sends the scanned image directly to the default folder at

C:\Documents and Settings\<your user name>\My Documents\My OneTouch Archive\PDF Documents without first opening it in an

application. The file will be named with the current date. The Storage Properties dialog box is where you can change the storage location on your computer’s hard drive, and can also change the names of the folders used to store the files.

1. Click the Storage Layout options you want. All documents are in the root—The scanned documents are saved

in the root of the folder specified in the Storage Location. Documents are put into folders by month, week, or type—

Folders are created based on your selection (month, week, or type) and the scanned documents are saved in those folders. New folders are created for each month and week so you can keep track of when you scanned the documents.

48 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE

2. Click the Browse button to specify the location to store the scanned documents, or type a location directly into the box.

If you are scanning to a shared network drive, it must be a mapped drive. For more information about mapped drives, see your network administrator.

3. If you have a CD burner attached to your computer, the option Show message when ready to burn 5" CD (700MB), should also be selected so you will see a message when it’s time to click the Burn to CD button.

4. Click OK on the Link Properties window.

If a CD burner is attached to your computer, and your computer is running Windows XP or Vista, you can also use this dialog box to start the Burn to CD process. See the section “Scan and Burn to a CD” on page 100.

Note: If you do not have a CD burner attached to your computer, the CD options are not shown on the dialog box.

You can also set up multiple configurations to store scanned items in separate locations. See “Storage Options (Archive)” on page 91 and “Scanning to Multiple Folders” on page 110.

SELECTING NEW ONETOUCH SCAN SETTINGS 49

EMAIL PROPERTIES

These properties apply to email applications so you can specify the folder for documents you want to attach to an email message. Microsoft Outlook

will accept direct attachment of documents to a blank email message as soon as scanning is finished, but other email applications may not. If you’re using one of those applications, such as America Online

(AOL), you need to know which folder contains the scanned

documents so you can manually attach them to your email messages.

1. Click the Browse button under Folder for storing attachments

and choose a folder for your email attachments.

2. If you are using AOL on your computer, and the folder name for

AOL is incorrect, click its Browse button and find the correct AOL folder.

For scanned images to be auto-attached to a blank email address, you must have the specific folder location AOL uses to find the attachments. Please contact AOL for more information about the folder location in which AOL stores attachments.

50 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE

3. If you need to change your email client, or any other internet

options, click the Internet Options button. The Windows Internet Options Control Panel opens. Click the

Programs tab and choose a new email client from the Email list. These are the standard Windows Internet options. Please see your Windows documentation for more information about Internet options. If you are using AOL, please see the AOL user manual for making changes to the Internet options applicable to AOL. Click OK to close the Internet Options Control Panel.

4. Select the options for color document handling.

Convert Bitmaps using Screen Resolution—Use this option to ensure that an image will fit on the computer’s screen. When a computer screen is set to a lower resolution, bitmap images with a higher resolution may be too big to fit on the screen. Converting the bitmap image to match the screen resolution ensures that the image fits on the screen.

Convert Bitmaps to JPEG—JPEG files can be compressed to produce smaller files sizes and, therefore, shorter transmission times. Use this option to provide that compression capability to image files.

5. Click OK.

6. Click OK or Apply on the OneTouch Properties window.

SELECTING NEW ONETOUCH SCAN SETTINGS 51

SELECTING FORMAT OPTIONS

The Format options that you select determines the file format of the scanned document. Appropriate format options are file types available for the type of Destination Application selected.

The available options are for images and text.

Image Formats. Text Formats.

The Text Formats are for text file types. The names of the formats indicate their file types. See “Text Formats” on page 53 for details.

IMAGE FORMATS

Select an image file format for photos, artwork or other documents that you want to save as images. BMP and TIFF are standard image file formats generally used if you want to do additional image processing, such as photo touch-up or color correction. Both of those file formats tend to be larger than the JPEG format.

Because JPEG image files can be reduced in size, the JPEG format is often used for images on web pages, or if file size might be a problem when electronically sending the files. JPEG files are reduced in size by lowering their image quality, and you can select the degree of quality for your scanned images from the JPEG file format icon.

The PDF format is often used to create images of text pages. You may want to select PDF as the format when scanning text pages that do not require OCR processing or other processing. The PDF format is also

52 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE

used to put multi-page documents on web sites as PDF-readable files. As with the JPEG option, the PDF format can be reduced in size or quality.

To select a JPEG or PDF file size:

1. Select JPG or PDF as the format.

2. Right-click on the JPG or PDF icon.

A menu opens.

3. Choose the file size/image quality option for your scanned images.

Minimize Size—Smallest file size, lowest image quality. Normal—Medium file size, some loss of image quality. Maximize Quality—Largest file size, no loss of image quality.

Your selection pertains only to the Destination Application currently selected on the OneTouch Properties window. Other Destination Applications that have JPG or PDF selected as the Page Format are not affected, so you can set the JPEG or PDF file size and image quality independently of the Destination Applications.

4. Click OK or Apply on the OneTouch Properties window.

SELECTING NEW ONETOUCH SCAN SETTINGS 53

TEXT FORMATS

Selecting the text format option also selects OCR processing as an automatic step for scanning. Therefore, when you scan a document with the text format selected, the text portions of the document are automatically converted to editable text. See “Scanning with Optical Character Recognition (OCR)” on page 57.

Select a text format for documents with text or numbers, such as a business letter, report, or spreadsheet. The text format icon may have additional file formats available, depending on the Destination Application you select.

The specific file format is the file name extension on the text format icon.

The specific text format; this example is for Rich Text Format (.rtf).

As you select Destination Applications that are text applications, the text format icon changes to match the file type of the application. In some cases, the Destination Application supports several file types, and you can right-click on the icon to choose the particular file type for that application.

To select a file type for the text format:

1. Select the Destination Application.

2. Right-click on the text format icon.

54 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE

Example menu for the TEXT format when the Destination Application is Microsoft Word.

Example menu for the TEXT format when the Destination Application is a Storage location.

3. Choose the file type that you want for the text format.

Your selection of a file type pertains only to the Destination Application currently selected on the OneTouch Properties window. Other Destination Applications that have a text option selected as the Page Format are not affected.

Simple Text—The .txt file format. Text with no formatting; used by the standard Microsoft Notepad application.

Rich Text Format—The .rtf file format. Text that retains formatting when converted. Available with Microsoft WordPad and Word.

Word Doc um en t—The .doc file format used by Microsoft Word.

SELECTING NEW ONETOUCH SCAN SETTINGS 55

Comma Delimited—The .csv file format; used for database or spreadsheet data with fields separated by commas. When the document is converted into editable text by the OCR process, the fields are maintained so you can copy and paste them to a database or spreadsheet application.

Excel Spreadsheet—The .xls file format used by Microsoft Excel.

HTML Document—The .htm file format used to create web

pages.

Searchable PDF—The .sPDF file format used by Adobe Acrobat. This format converts scanned text into PDF with text search and OCR capabilities.

Normal PDF—The .nPDF file format used by Adobe Acrobat. This format also converts scanned text into PDF with text search and OCR capabilities, plus you can edit the text in an nPDF image if you have a PDF editing program.

Additional options are available on the menu for the sPDF and nPDF text formats. The three image quality settings are:

Minimize Size—Smallest file size, lowest image quality. Normal—Medium file size, some loss of image quality. Maximize Quality—Largest file size, no loss of image quality.

The Use MRC option is a special processing procedure for documents scanned with the PDF format:

Use MRC—MRC stands for Mixed Raster Content. MRC is an advanced technique for optimizing the image quality of scanned documents. Without MRC, the scanned image is produced using a single process to capture and display the image on the computer screen, even if the document contains both text and graphics. With MRC, the image is produced using separate processes for text, graphics, and other elements on the document page. The result is clearer graphics and sharper text characters. Scans with Use MRC selected may take slightly longer to complete the processing. Select

56 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE

Use MRC for documents with harder-to-read text or lower-quality graphics to get the best possible scan output image. The Use MRC option is available for sPDF and PDF.

4. To change the OCR settings, choose OCR Options.

The OCR Options provide a series of selections for the OCR feature when you scan text. See “Selecting OCR Options” on page 58 for details.

Note that the OCR Options settings apply to all Destination Applications. If you change them for one Destination Application, those changes apply to the others as well.

5. Click OK or Apply on the OneTouch Properties window.

SELECTING NEW ONETOUCH SCAN SETTINGS 57

SCANNING WITH OPTICAL CHARACTER RECOGNITION (OCR)

Optical Character Recognition (OCR) converts text and numbers on a scanned page into editable text and numbers. You can then work with the text and numbers to edit, spellcheck, change font or type size, sort, calculate, and so forth.

Note: Visioneer recommends that all OCR processing use the original factory settings for OCR scanning that came with your scanner. When scanning with other settings, use at least 300 dpi for the resolution. If the original documents are of poor quality and have small type, 400 dpi can be used as the maximum resolution.

To scan with OCR:

1. Select a Destination Application that has one of the Text formats

(TEXT, RTF, DOC, XLS, HTML, nPDF, or sPDF).

2. If you want to change the OCR Options for processing and

recognizing text before scanning, right-click on the format icon and choose OCR Options. See the next section, “Selecting OCR Options” on page 58 for details,

3. Scan the document.

Your scanned pages appear in the Destination Application with their text ready for editing and other text processing.

Note: OCR scanning is also for spreadsheets so you can work in Microsoft Excel (or other spreadsheet applications) with the figures and text from the original spreadsheets.

58 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE

SELECTING OCR OPTIONS

The software you installed for your scanner includes a set of advanced OCR options integrated with OneTouch 4.0.

Note: The OCR options apply globally to all the OneTouch Destination Applications that perform OCR. For example, if you select the OCR options for Adobe Acrobat, they also apply to WordPad.

Note: The PaperPort and OmniPage applications that you received with your scanner also have OCR capabilities. See their user’s guides for more information about their OCR features.

To select OCR options available from OneTouch 4.0:

1. Open the OneTouch Properties window.

2. Select a Destination Application that has one of the text format file

types as the page format, such as Microsoft Word or WordPad.

3. Right-click on the page format icon to see the menu.

4. Choose OCR Options from the menu.

The OCR Properties window opens with the OCR tab selected.

SELECTING NEW ONETOUCH SCAN SETTINGS 59

THE OCR TAB

The options shown on the OCR tab window are for spellchecking scanned text, replacing missing or unrecognized characters, and setting the speed and quality levels of the OCR processing.

1. Choose the options you want from the OCR window.

Languages in Document—Click on the language(s) in list that correspond to the languages in the documents to be scanned. You can click on multiple languages. These are the languages that will be recognized during the OCR process. For faster and more reliable language recognition, select only the languages in the documents.

The languages are in alphabetical order. Type the first letter of a language’s name to jump to its section in the list.

Use languages and dictionaries to improve accuracy—Select this option to automatically check the validity of the recognized words. An OCR engine looks at each letter or symbol on the page individually, then “guesses” what the letter or symbol is based on the shape. Therefore, the OCR engine may have more than one guess for a particular letter or symbol, a “best guess”, a “second-best

60 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE

guess”, and so on. This option tells the OCR engine to look through the dictionary to validate its best guess for the letters in that word; if its best guess is not in the dictionary, it checks for the second-best guess, and so on.

For example, if the word “house” appears in the original document but the OCR engine is 75% sure that the “o” is actually an “a”, the finished document would have the word “hause”. Turning this option on tells the OCR engine to look at the other letters in the word, check to see which version of the word is in the dictionary, and output the correct word “house” in the final document.

The OCR engine does not automatically correct misspelled words that were present in the original document.

When dictionaries are selected, the terms in those dictionaries are used to check the spelling. If this is option is not selected, User Dictionaries and Professional Dictionaries cannot be selected.

User Dictionary—A user dictionary is your personal dictionary with words that you want the OCR engine to reference for better accuracy when converting the document into editable text. For example, if you scan documents with highly technical terms or acronyms not found in typical dictionaries, you can add them to your personal dictionary. You can also add names that you expect to be in the documents too. This way, as the OCR process recognizes each letter or symbol, there is a higher chance that the technical term or name will be correctly spelled in the final document. You can create multiple user dictionaries. See the section “Creating Your Own Dictionaries” on page 62.

Click the menu arrow and select a user dictionary from the list. If you select [none] as the user dictionary, the text will be validated

using the terms in the dictionaries for the selected languages, as well as any professional dictionaries if they are selected.

The label [current] is next to the currently-select user dictionary. Professional Dictionaries—These are legal and medical

dictionaries containing highly specialized words and phrases. The options are: Dutch Legal, Dutch Medical, English Financial,

SELECTING NEW ONETOUCH SCAN SETTINGS 61

English Legal, English Medical, French Legal, French Medical, German Legal, and German Medical. Select the appropriate dictionary for the OCR engine to use to validate the scanned text.

Reject Character—This is the character that the OCR process inserts for an unrecognizable text character. For example, if the OCR process cannot recognize the J in REJECT, and ~ is the reject character, the word would appear as RE~ECT in your document. The ~ is the default reject character.

Type the character you want to use in the Reject Character box. Try to choose a character that will not appear in your documents.

Missing Character—This is the character that the OCR process inserts for a missing text character. A missing text character is one that the OCR process recognizes, but cannot represent because that character is not available for the selected language. For example, if the document contains the text symbol “Ç” but the OCR process cannot represent that character, then every place “Ç” appears, the OCR process substitutes the missing character symbol. The caret (^) is the default symbol for the missing character.

Type the character you want to use in the Missing Character box. Try to choose a character that will not appear in your documents.

Recognition Quality—Drag the slider to the left or right to set the degree of accuracy for the OCR process. The higher the accuracy, the longer the OCR process requires to complete. For clean, highlylegible documents, you can set the recognition quality to a lower level to produce results more quickly.

2. Click OK or Apply.

These options will now apply to the OCR processing when you select any text format as the page format.

62 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE

CREATING YOUR OWN DICTIONARIES

You can create multiple dictionaries for your personal use. For example, you might have different dictionaries for separate work projects, especially if each project uses different acronyms and terminology.

To create a personal dictionary:

1. Open any word processing program, such as Microsoft Word,

WordPad, or Notepad.

2. Create a new document in the word processing program.

3. Type each word you want in your new dictionary, followed by a

carriage return. Make sure to spell the words correctly as they will be used for spellchecking.

Here is an example of what the text file might look like:

Visioneer OneTouch OmniPage wysiwyg jpeg bmp sPDF nPDF

Note: The file does not have to include every word you want in the dictionary. You will be able to edit the list later. In fact, the file does not have to contain any text at all, and you could add the words using the editing options. However, if the list of words is long, it’s usually faster to type them in the word processing program. Note also that the words do not need to be alphabetized.

4. Save the document in the .txt format and give the file the name that

you want for the dictionary. For example, give it the name USERDIC1.

5. Now open the OCR Options window.

6. On the OCR Options window, click the button next to the menu

arrow.

SELECTING NEW ONETOUCH SCAN SETTINGS 63

7. The User Dictionary Files window opens and shows the available

dictionaries.

MyDictionary is an example of a user dictionary.

8. Click Add New.

The Add New User Dictionary window opens.

9. Click the drop-down arrow for Files of type and choose Tex t Fi le s

(.txt).

64 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE

10. Select the file you just created for your user dictionary and click

Open. In the example above, the file is named USERDIC1.

11. The text file now appears on the list of user dictionaries that you

can use for spellchecking.

12. Select a dictionary and click Set As Current to set it as the current

dictionary for spellchecking. The label [current] is added to the name.

If you don’t want to use any user dictionaries for spellchecking, click [none] at the top of the list.

To remove a dictionary from the list, select it and click Remove. This only removes the dictionary from the list. It does not affect the original text file you created with the list of words.

SELECTING NEW ONETOUCH SCAN SETTINGS 65

EDITING USER DICTIONARIES

Once a dictionary has been added to the list of user dictionaries, its list of words can be edited.

To edit a user dictionary:

1. On the Add New window, select the dictionary to edit and click

Edit. The Edit User Dictionary window opens. It lists the words

currently in the dictionary. The following example shows the words OmniPage and OneTouch are in the user dictionary named MyDictionary.

2. To add a new word to the list, type it in the box for User Word and

click Add. If the word includes any spaces before or after it, those spaces are removed and the word is added to the list.

To delete a word from the list, select it and click Delete. If a word in the list is misspelled, delete it, then re-type the word

correctly in the User Word box and click Add.

66 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE

3. To import a list of words from another text file, click Import.

The Import Contents of User Dictionary window opens.

4. Select the file that has the words you want to add to your user

dictionary. Importing will add the entire list of words in a file to the user

dictionary.

5. Click Import. The file’s words will be added to your user dictionary

list.

SELECTING NEW ONETOUCH SCAN SETTINGS 67

6. To export a user dictionary so it can be used by another program,

select the dictionary on the User Dictionary Files list and click Export.

The Export User Dictionary window opens.

7. Select the dictionary file to export and click Save.

The file is exported as a formatted dictionary with the .ud filename extension so it can be opened by other programs.

68 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE

THE FORMAT TAB

The options on the Format tab window are for setting the input and output formats for the scanned documents.

1. Click the Format tab and choose the options you want for both the

input and output formats.

Input Format Options

■ Automatic—Choose this option to let the OCR process

determine the format of the pages. Typically you select this option when the document has different or unknown types of layouts, pages with multiple columns and a table, or pages containing more than one table. The OCR process will then determine if text is in columns, an item is a graphic or text, and tables are present.

■ Single Column no Table—Choose this option if the document

contains only one column of text and no tables. Business letters are normally in this form. You can also use this option for

SELECTING NEW ONETOUCH SCAN SETTINGS 69

documents with words or numbers in columns if you do not want them placed in a table or decolumnized or treated as separate columns.

■ Multiple Columns, no Table—Choose this option if some

document pages contain text in columns and you want it kept in separate columns, similar to the original layout. If table-like data is encountered, it is placed in columns, not in a gridded table.

■ Single Column with Table—Choose this option if your

document contains only one column of text and a table. The table will be placed in a grid in the Destination Application you have selected. You can later specify whether to export it in a grid or as tab-separated text columns.

■ Spreadsheet—Choose this option if the entire document consists

of a table that you want to export to a spreadsheet program, or have treated as a table. No flowing text or graphics will be detected.

Output Format Options

■ Automatic—The document will be formatted as close to its

original as possible. The OneTouch software will adjust its settings to the most appropriate for the document being scanned in order to match your selected output format. The output quality will be maximized and the processing time minimized.

■ No Formatting (NF)—The document will be plain text, one

column, left-aligned in a single font and font size. You can then export the plain text to nearly all file types and target applications.

■ Retain Fonts and Paragraphs (RFP)—This output format

retains the font and paragraph styling, including graphics and tables without columnized text, but does not retain layout formatting. If the document is being scanned as an Excel spreadsheet, each detected table or spreadsheet becomes a separate worksheet, while other content is placed on the last worksheet.

70 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE

■ Flowing Page (FP)—This format preserves the original layout of

the pages, including columns. This is done wherever possible with column and indent settings, but not with text boxes or frames. Text will then flow from one column to the other, which does not happen when text boxes are present.

■ Tru e Pa g e (T P ) —This output format uses absolute positioning

on the page to keep the original layout of the pages, including columns. This is done with text, picture and table boxes and frames. True Page is the only choice for documents scanned with the PDF format. It is not available for the TXT, RTF, CSV, or XLS formats.

■ Spreadsheet—This output format produces results in a tabular

form with each page becoming a separate worksheet. The worksheets can then be opened in a spreadsheet application. The Spreadsheet output option is only available for documents scanned with the XLS format.

2. Click OK or Apply.

These options will now apply to the OCR processing when you select any text format as the page format.

SELECTING NEW ONETOUCH SCAN SETTINGS 71

SCANNING WITH SPDF OR NPDF AND SEARCHING FOR TEXT

Searchable PDF (sPDF) and Normal PDF (nPDF) are special forms of an Adobe PDF file. sPDF converts scanned text into the PDF format with text search and OCR capabilities. nPDF has those same features, plus you can edit the text in an nPDF image if you have a PDF editing program.The two PDF formats can also produce images with different image quality, so you may want to experiment with them to determine which is better for your scanned documents.

To scan with sPDF or nPDF:

1. Open the OneTouch Properties window.

2. Select a Destination Application that uses a text format as the page

format. For example, select your email application as the Destination Application.

3. Right-click on the text format icon.

4. Choose the Searchable PDF or Normal PDF option for the page

format.

72 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE

Note: Not all Destination Applications have the sPDF and nPDF options. Microsoft Word, for example, does not have them as scanning options.

The settings now show your page format selection.

The page format icon is now set to sPDF.

5. Right-click on the text icon again and choose one of the image

quality settings, Minimize Size, Normal, or Maximize Quality.

6. Choose a Scan Configuration.

7. Click Apply or OK.

8. Now when you scan with that Destination Application selected, the

scanned document will be in the sPDF or nPDF format that was selected for it.

Note: The Transfer to Storage selection for a Destination Application also has the sPDF and nPDF options. That means you can scan and store items directly to a server in these formats.

9. To search for the text, open Adobe Acrobat Reader or Adobe

Acrobat.

SELECTING NEW ONETOUCH SCAN SETTINGS 73

10. From the Adobe Acrobat File menu choose Open, and open the file

you just scanned.

11. From the Adobe Acrobat Edit menu choose Find.

The Find dialog box opens.

12. Enter the text you want to find, and click the Find button.

See the Adobe Acrobat user manual for more about finding text in a PDF file, or about editing PDF text.

74 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE

CREATING A NEW SCAN CONFIGURATION

The scan configurations are where you select the scanning resolution, brightness, mode (color, black&white, or grayscale), and a number of other settings.

The Scan Configurations.

The Lock Icon.

Click New to create a new Scan Configuration.

Note the lock icon on the preset configurations. Although you can unlock and edit the preset configurations, we recommend that you leave them locked, and only add new configurations. That way, you will always have the original factory-set configurations available. New configurations will be unlocked until you manually lock them.

To create a new configuration:

1. Open the OneTouch Properties window and make sure the

PaperIn tab is selected.

2. Scroll through the applications in the Select Destination list and

click the type of application for which you want to create a new scan configuration.

When you create a new scan configuration, it will appear for the same types of Destination Applications. For example, if you create a new configuration for image editor applications, that new configuration also appears for any other image editors, but not for

CREATING A NEW SCAN CONFIGURATION 75

text editing applications. Thus, you can create specific sets of scan configurations for specific functions and they appear only when appropriate.

3. Click the New button.

If you want to start from the settings of another configuration, select the configuration, then click the Copy button.

The Scan Configuration Properties dialog box opens.

76 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE

SCAN SETTINGS

1. On the Scan Configuration Properties dialog box, type a name.

Type a new name for the configuration.

Select the scan mode and drag the slider to set the resolution.

Drag the sliders to set the Brightness and Contrast.

If the configuration is locked, click the lock to unlock it. The icon becomes a key as shown here.

Tip: If you’re going to set up the new configuration for special types of scans, include that in the name, such as “Scan for Dark Print” as a reminder that you designed it for items with dark print.

Note: If you select a printer or other device in the Select Destinations list, the dialog box may have an additional Device Settings tab for setting specific options for the particular device.

2. Select scan settings for the new scan configuration.

Mode—Select a scanning mode:

■ Black&White to scan in black and white. For example, letters

and memos are usually scanned in black and white. This scan mode produces the smallest file size.

■ Grayscale to scan items such as documents containing drawings

or black and white photographs. The scanning produces an image of up to 256 shades of gray.

■ Color to scan color photographs and other color items. Color

scans have the largest file size.

CREATING A NEW SCAN CONFIGURATION 77

Resolution—Drag the slider to the right or left to adjust the dots per inch (dpi) of the resolution. The maximum resolution is 600 dpi; the minimum is 50 dpi. The higher the dpi setting, the sharper and clearer the scanned image. However, higher dpi settings take longer to scan and produce larger files for the scanned images.

Brightness and Contrast—Sometimes an item is scanned with the brightness and contrast set too light or too dark. For example, a note written with a light pencil may need to be scanned darker to improve legibility.

Brightness refers to the lightness or darkness of the image. Contrast is the range between the darkest and lightest portions of the image. The greater the contrast, the more the difference between the lighter and darker shades in the image.

Drag the sliders to the right or left to adjust the brightness and contrast of the scanned image. The Contrast setting does not apply to the Black&White mode.

3. If you want to lock the configuration, click the Key icon to change

it from a Key to a Lock.

78 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE

PAGE SETTINGS

1. Click the Page Settings tab to select page settings.

Size—Click Standard, click the menu arrow and choose a page size

from the list, or click Custom and enter the horizontal and vertical page dimensions in the boxes. The maximum size is 8.5" by 14". The units of measurement can be inches or millimeters. Click the name of the units, inches or millimeters, to toggle between them.

Click to toggle between inches and millimeters.

Improvements and Settings—Only the options that apply to the selected Destination Application are available.

■ AutoCrop to Original—Select this option to let the scanner

automatically determine the size of the item being scanned. For example, if you scan a 5" x 7" inch photo, the scanner will determine the size of the photo.

When using the AutoCrop to Original option, make sure to use the alignment arrows on the scanner so the page is inserted straight.

Note: Also make sure to set the page size larger than the item that you’re scanning so the Autocrop process will have sufficient room on the page to crop the image properly.

CREATING A NEW SCAN CONFIGURATION 79

Note: The VRS Settings window also has an option to autocrop a document. If you select that setting, then AutoCrop to Original is also selected so you’ll know that option is active. To turn off autocropping, uncheck the option on the VRS Settings window.

■ Reduce Moire Patterns—Moire patterns are wavy, rippled lines

that sometimes appear on the scanned images of photographs or illustrations, particularly newspaper and magazine illustrations. Selecting Reduce Moire Patterns will limit or eliminate moire patterns in the scanned image. This option is only available for the Grayscale or Color Mode at 300 dpi or less.

■ Straighten Image—Select this option to let the scanner

automatically determine if a page is skewed, and then straighten its image. The scanner detects page edges and can sense when the page is fed through at an angle. However, if the page is fed through at too great an angle the image may not straighten correctly. In that case, re-scan the page using the alignment arrows to feed the paper in straight.

Note: The VRS settings also have an option to straighten an image. If you select the VRS setting, then Straighten Image is also selected so you’ll know that option is active. To turn off image straightening, uncheck the option on the VRS settings.

■ Invert Image—Only available for Black&White Mode, this

option reverses the black and white of an image.

Original Image. Inverted Image.

80 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE

■ Color Filter—Color filter is the ability of your scanner to

automatically remove a color from a scanned item. For example, if you are scanning a letter with a red watermark, you can choose to filter out the red so the scanned letter just shows the text and not the red watermark. Color filter applies to Black&White or Grayscale Mode.

The original with a red watermark over black text.

2. Click OK or Apply.

The scanned item with the red filtered out.

CREATING A NEW SCAN CONFIGURATION 81

VRS SETTINGS

1. Click the VRS Settings tab.

Click the drop-down arrow to choose the type of VRS settings.

A Note About VRS™: The scanner software you installed includes a version of the Kofax® VirtualReScan® (VRS) application known as Visioneer OneTouch with Kofax VRS Technology. This application has a set of features for improving and enhancing the quality of scanned documents, especially documents that would usually produce poorer quality images. For example, the AutoBrightness option analyzes the document to determine if it’s too light or dark to produce a clear, legible image, or if the background and highlighted areas of the image are indistinct. AutoBrightness then automatically adjusts the brightness. Scan configurations with VRS options work with OneTouch scan settings to produce the best quality images.

Note the button, Get VRS Pro. The software version you received with the scanner is the standard VRS application and provides the Basic Features. If you would like to purchase VRS Professional to be able to use the advanced features of VRS, click the Get VRS Pro button.

82 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE

2. Click the drop-down arrow to choose the type of VRS settings you

want to use for the new scan configuration. The options are:

■ Do not use VRS processing—Scanning will not use the VRS

processing.

■ Default settings—Automatically selects the AutoCrop and

AutoDeskew options because your Visioneer Strobe XP 220 scanner can use these two VRS options with any scan mode (Black&White, Grayscale, and Color).

The Basic Features are:

■ AutoCrop—Determines the size of the item being scanned and

produces an image of the same size. For example, if you scan a postcard-sized document, the resulting image will be the size of the postcard. This option overrides the page size setting.

■ AutoDeskew—Detects the edges of a document and determines

if they are straight or skewed. If the page is skewed, the image will be adjusted so it is straightened. If the page is inserted at too great an angle, however, the page will back out of the scanner. In that case, feed the paper in straight and re-scan the image.

■ AutoBrightness—Sets the brightness to achieve the best balance

between the document’s background, foreground, and highlighted areas. For grayscale images, lighter areas become whiter and darker areas become blacker. AutoBrightness is not available for Color scan configurations.

■ Edge Cleanup—Sometimes a scan image will have a thin black

outline around its edges. This VRS option replaces those black outlines with white. Edge Cleanup only applies if AutoCrop and AutoDeskew are selected so the software can determine where the edges are located. Therefore, selecting Edge Cleanup will also select AutoCrop and AutoDeskew. Edge Cleanup is only available for Black&White scan configurations.

■ DeSpeckle—Speckles are small spots on an image that the

scanner interpreted as a valid part of the document. For example, an irregularity in the paper, or a small wrinkle, or the holes where a staple was removed may show up as speckles on the scanned

CREATING A NEW SCAN CONFIGURATION 83

image. The DeSpeckle option identifies these spots and removes them. DeSpeckle is only available for Black&White scan configurations.

■ Get VRS Pro—Click this button to link to the VRS Web Site. You

can then upgrade your scanner’s VRS software to include the VRS Professional Features shown at the bottom of the window.

The Professional Features are:

■ Advanced Clarity—Produces a clear, legible image even for

documents that have complex or textured backgrounds, such as graph paper, blueprints, and security paper. The Advanced Clarity option identifies the text and drawings in the foreground and produces a scan image that keeps the background from obscuring them. Advanced Clarity is only available for Black&White scan configurations.

■ AutoOrientation—Recognizes text on the page and rotates the

image 90, 180, or 270 degrees so the text is right side up. The AutoDeskew option must also be selected with the AutoOrientation option.

■ Auto Color Detect—Determines if a document contains color

or not and produces the appropriate scanned image. Typically, Auto Color Detect is used when you have a stack of pages to scan, some color and others not. Instead of you having to change the scan settings from Color to Black&White and back again, the scanner can choose the correct settings automatically.

■ Background Smoothing—Sometimes a document with a

background color on the page will produce a scanned image that has small imperfections in the color. This option recognizes a document’s background color and makes sure it is a smooth, solid color.

3. Click OK or Apply.

84 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE

VRS SCAN CONFIGURATIONS

When you select VRS options for a scan configuration, the OneTouch Panel and the OneTouch Properties window both show the VRS icon as a reminder.

The VRS icon on the top of the OneTouch Panel and on the scan configuration remind you that the scan will use the VRS settings.

The summary of the scan settings also indicates VRS settings.

CREATING A NEW SCAN CONFIGURATION 85

ADVANCED SETTINGS

1. Click the Advanced Settings tab.

The options of the Advanced Settings tab are for the Color or Grayscale scanning mode.

Saturation is the strength or purity of a color, hue is the color your eyes see as reflected from the image, and gamma controls the brightness of the midtones of the color.

2. Drag the sliders to the left and right to change the color settings. As

you do, the image changes to show the effects of the new settings.

3. Click OK to save the new configuration.

It will now appear in the list of Scan Configurations on the OneTouch Properties window for the appropriate Destination Applications.

86 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE

DEVICE SETTINGS

A Device Settings tab appears on the Scan Configurations dialog box when your selected Destination Application sends the scanned image to a printer, fax application, or other device. You use the options on the Device Settings tab to select settings for the device.

1. Click on the Device Settings tab.

Fit to page, reduce image if necessary—If the scanned image is too big to be printed or faxed on a single page, the image will automatically be reduced to fit the page.

Actual size, crop image if necessary—If the scanned image is too big to be printed or faxed on a single page, the image will automatically be cropped around its edges to fit on the page.

Center image on page—The image will be printed in the center of the page instead of at the top right corner.

Maintain aspect ratio—The aspect ratio is the length-to-width relationship of the image’s dimensions. Select this option so the image’s relative proportions remain constant.

AutoRotate image for best fit—If the image is a Landscape format and the device is printing in the Portrait mode, or vice versa, rotate the image to fit on the page.

CREATING A NEW SCAN CONFIGURATION 87

Collate copies—If you are printing more than one page, collate the copies. Enter the number of copies in the Copies box.

Advanced—Click to see additional settings for the device. The dialog that opens is specific to the device. For example, if the device is your printer, the dialog box is your printer’s setup settings.

2. Click OK or Apply.

88 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE

SHAREPOINT SETTINGS

Your scanner’s software includes a link to Microsoft’s SharePoint application so you can automatically store scanned documents on a

SharePoint icon.

server set up to run SharePoint. When you select SharePoint as the Destination Application, the Scan Configurations dialog box will include the SharePoint tab.

Typically, you use SharePoint to help organize and keep track of your scanned documents, search for them, and to share scanned documents with groups of people. Thus, when documents are scanned to SharePoint everyone with the appropriate access to the SharePoint server will be able to find the scanned documents and work with them. This is an especially effective means of business-wide collaboration and sharing work using your scanned documents.

1. Click on the SharePoint tab.

SharePoint URL, Folder, User Account, Password—These items are the settings needed to identify and access the SharePoint server. Please see your System Administrator for these settings.

Filename Format—Click the drop-down arrow to choose the file name format of the scanned documents when they’re stored on the SharePoint server.

CREATING A NEW SCAN CONFIGURATION 89

The file name formats are:

{USER}, {seq}.{ext}—File names begin with your user name (that you use to sign on to the SharePoint server), followed by the sequential number of the scanned document, and then the extension for the type of file. Examples: JohnDoe0001.pdf, JohnDoe0002.pdf, JohnDoe0003.pdf... and so on.

{USER}, {Y.M.D H.M.S}.{ext}—File names begin with your user name, followed by the date and time (Y H

our Minute Second) when the document was scanned, and

ear Month Day

then the extension for the type of file. Examples: JohnDoe

08.22.07 09.35.16.pdf, JohnDoe 08.22.07 09.35.45.pdf, JohnDoe 08.22.07 09.36.10.pdf... and so on.

{Y.M.D H.M.S}.{ext}—File names start with the date and time (Y

ear Month Day Hour Minute Second) when the document was scanned, followed by the extension for the type of file. Examples: 08.22.07 09.35.16.pdf, 08.22.07 09.35.45.pdf,

08.22.07 09.36.10.pdf... and so on. {prefix}, {seq}.{ext}—File names begin with a prefix you

specify, followed by the sequential number of the scanned document, and then the extension for the type of file. Examples: Invoice0001.pdf, Invoice0002.pdf, Invoice0003.pdf... and so on. In these examples the prefix is the word “Invoice”.

Filename Prefix—Click in this box and type the prefix to use if you’re using the {prefix}, {seq}.{ext} format. In the previous examples, the word typed in this box would be “Invoice”. Using a prefix is a good way to identify scanned documents that apply to the same subject. For example, the prefix might be: the docket number of a legal case, the code name of a research and development project, or the name of a site where a set of scanned pictures were taken.

Count—The number of files the SharePoint link has transferred to the SharePoint server. Each time a new document is sent to the server the count increases by one. The Count is also the sequence number ({seq}) used in the file name formats described above. To

90 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE

reset the count, click in the count box and type a 1. You can also start the count at a different number. For example, to start the count at 100, click in the box and type 100.

2. Click OK or Apply.

Note: The sequence numbers include zeros at their beginning—such as 0001, 0002, 0003—to improve the appearance and alignment of the filenames when they appear in columns. The initial zeros also help you find a filename quickly when the names are sorted.

Note: If you will be scanning different types of documents to a server—for example, black and white pages and color photos—you can set up separate scan configurations for each type of document to send them to a server. Similarly, if you scan to multiple SharePoint servers, you can set up separate scan configurations for each server. To create new scan configurations, see the section “Creating a New Scan Configuration” on page 74.

CREATING A NEW SCAN CONFIGURATION 91

STORAGE OPTIONS (ARCHIVE)

A Storage Options tab is on the Scan Configurations dialog box when the selected Destination Application is set as Transfer to Storage. You use the options on this tab to select where you want to save your scanned items for storage when scanning with that particular Scan Configuration.

Note: The selections you make using the Storage Options tab override the storage options that apply to the Storage Properties. This means that you can create separate Scan Configurations to store scanned items at various locations in addition to the main location set by the Storage Properties. See “Storage Properties” on page 47 and “Transferring Scanned Documents to Storage” on page 107 for more details.

1. Click on the Storage Options tab.

2. Click the Storage Layout options you want. All documents are in the root—The scanned documents are saved

in the root of the folder specified in the Storage Location. Documents are put into folders by month, week, or type—

Folders are created based on your selection (month, week, or type) and the scanned documents are saved in those folders. New folders

92 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE

are created for each month and week so you can keep track of when you scanned the documents. Type refers to the file type selected as the Format on the OneTouch Properties window.

By default, the location of the archived documents is at

C:\Documents and Settings\<your user name>\My Documents\My OneTouch Archive then in a folder based on your

selection for the Storage Layout. For example, if the file type is TIFF, and you select Documents are put into folders by type, the default location of scanned archive documents is at C:\Documents

and Settings\<your user name>\My Documents\My OneTouch Archive\TIFF Documents.

3. If you want to store your archive documents in some other location, click the Browse button to specify the new location.

4. Click OK or Apply.

CREATING A NEW SCAN CONFIGURATION 93

EDITING OR DELETING SCAN CONFIGURATIONS

Note: Your scanner comes with a number of configurations pre-set at the factory. To ensure that your scanner will always have a set of correct scan configurations, do not delete the pre-set configurations. We also recommend that you keep those configurations locked so they are not inadvertantly deleted. That way, you will always have the factory-settings available. If you do delete or edit them, and want to get the factory pre-sets back again, you will need to uninstall then reinstall your scanner.

To edit or delete a scan configuration:

1. Open the OneTouch Properties window.

2. Select the scan configuration you want to edit or delete.

Select the configuration to edit or delete. It must be unlocked, as indicated by not having a lock displayed here.

3. To delete the configuration, click the Delete button.

Note: If the Delete button is not available, the selected configuration is locked and cannot be deleted. You must first click the Edit button and unlock the configuration, as explained in the next steps.

Visioneer XP220 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

TABLE OF CONTENTS

Welcome

WHAT’S IN THE BOX

THE VISIONEER STROBE XP 220 SCANNER

WHAT YOU NEED

DOCUMENTATION

Installing

BEFORE YOU BEGIN

STEP 1: INSTALL THE SOFTWARE

STEP 2: CONNECT THE POWER SUPPLY AND USB CABLE

STEP 3: CALIBRATE THE SCANNER

ADDITIONAL APPLICATIONS FOR YOUR SCANNER

VIEW THE USER GUIDES

REGISTER YOUR SCANNER

Scanning

SCANNING BASICS

SCAN A DOCUMENT

PAPER RETURN OPTIONS

SCAN A PHOTO

SCAN USING ONETOUCH

CHECK OR CHANGE SCAN SETTINGS BEFORE SCANNING

THE ONETOUCH PANEL

THE ONETOUCH PROPERTIES WINDOW

SELECTING OPTIONS FOR THE ONETOUCH PROPERTIES WINDOW

SELECTING NEW ONETOUCH SCAN SETTINGS

SETTING DESTINATION APPLICATION PROPERTIES

SELECTING FORMAT OPTIONS

SCANNING WITH OPTICAL CHARACTER RECOGNITION (OCR)

SELECTING OCR OPTIONS

SCANNING WITH SPDF OR NPDF AND SEARCHING FOR TEXT

CREATING A NEW SCAN CONFIGURATION

SCAN SETTINGS

PAGE SETTINGS

VRS SETTINGS

ADVANCED SETTINGS

DEVICE SETTINGS

SHAREPOINT SETTINGS

STORAGE OPTIONS (ARCHIVE)

EDITING OR DELETING SCAN CONFIGURATIONS