Visioneer Strobe XP 470 User Manual

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 Visioneer® Strobe XP 470  USB Scanner  User's Guide

for Windows

Visioneer Strobe XP 470

USB Scanner

User’s Guide

FOR WINDOWS

Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws.

The Visioneer brand name and logo are registered trademarks of Visioneer, Inc. The PaperPort brand name and logo are registered trademarks of ScanSoft, Inc.

This product is covered by one or more of the following patents: 6,459,506 6,054,707 6,275,309 5,818,976 5,499,108 5,517,332.

Microsoft is a U.S. registered trademark of Microsoft Corporation. Windows is a trademark of Microsoft Corporation. ZyINDEX is a registered trademark of ZyLAB International, Inc. ZyINDEX toolkit portions, Copyright © 1990-1998, ZyLAB International, Inc. All Rights Reserved. All other products mentioned herein may be trademarks of their respective companies.

Information is subject to change without notice and does not represent a commitment on the part of Visioneer. The software described is furnished under a licensing agreement. The software may be used or copied only in accordance with the terms of such an agreement. It is against the law to copy the software on any medium except as specifically allowed in the licensing agreement. No part of this document may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying, recording, or information storage and retrieval systems, or translated to another language, for any purpose other than the licensee's personal use and as specifically allowed in the licensing agreement, without the express written permission of Visioneer.

Part Number: 05-0687-000

Restricted Rights Legend

Use, duplication, or disclosure is subject to restrictions as set forth in contract subdivision (c)(1)(ii) of the Rights in Technical Data and Computer Software Clause 52.227-FAR14. Material scanned by this product may be protected by governmental laws and other regulations, such as copyright laws. The customer is solely responsible for complying with all such laws and regulations.

Technical Support

Visit Visioneer’s web site at www.visioneer.com for technical support including help during installation, driver updates, spare parts, and documentation.

FCC Radio Frequency Interference Statement

This equipment has been tested and found to comply with the limits for the class B digital device, pursuant to part 15 of the FCC Rules. These limits are designed to provide reasonable protection against interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and if not installed, and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try and correct the interference by one or more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

• Consult the dealer or an experienced radio/TV technician for help.

This equipment has been certified to comply with the limits for a class B computing device, pursuant to FCC Rules. In order to maintain compliance with FCC regulations, shielded cables must be used with this equipment. Operation with non-approved equipment or unshielded cables is likely to result in interference to radio and TV reception. The user is cautioned that changes and modifications made to the equipment without the approval of manufacturer could void the user's authority to operate this equipment.

This device complies with part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation.

TABLE OF CONTENTS i

TABLE OF CONTENTS

Welcome . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

What’s in the Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

The Visioneer Strobe XP 470 Scanner . . . . . . . . . . . . . . . . . . . . . . . . 2

What You Need . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Before You Begin . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Step 1: Assemble the Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Step 2: Install the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

To Install Another Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Step 3: Connect and Power On the Scanner . . . . . . . . . . . . . . . . . . 16

Step 4: Connect the USB Cable . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Install OmniPage 12 and Additional Software . . . . . . . . . . . . . . . . . 21

Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Load and Scan Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Check the Scan Settings Before Scanning . . . . . . . . . . . . . . . . . 28

Scan from the OneTouch Button Panel . . . . . . . . . . . . . . . . . . . . . . 30

Using the OneTouch Button Panel . . . . . . . . . . . . . . . . . . . . . . 31

Scanning from Other Software . . . . . . . . . . . . . . . . . . . . . . . . . 33

The Default OneTouch Settings on Your Scanner . . . . . . . . . . 34

Configuring the OneTouch Buttons . . . . . . . . . . . . . . . . . . . . . . . . 35

About the OneTouch Properties Window . . . . . . . . . . . . . . . . . 36

Selecting New Settings for a Button . . . . . . . . . . . . . . . . . . . . . 38

Setting Destination Application Properties . . . . . . . . . . . . . . . . 40

Selecting Page Format Options . . . . . . . . . . . . . . . . . . . . . . . . . 49

Renaming a OneTouch Button . . . . . . . . . . . . . . . . . . . . . . . . . 54

Selecting Options for a Button . . . . . . . . . . . . . . . . . . . . . . . . . 55

ii TABLE OF CONTENTS

Creating a New Scan Configuration . . . . . . . . . . . . . . . . . . . . . 58

Editing or Deleting Scan Configurations . . . . . . . . . . . . . . . . . . 67

Configuring Before Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . 68

Scanning with Optical Character Recognition (OCR) . . . . . . . . 70

Using OmniPage OCR Options . . . . . . . . . . . . . . . . . . . . . . . . 71

Scanning with sPDF or nPDF and Searching for Text . . . . . . . . 79

Scan and Burn to a CD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Scanning with Event Forwarding . . . . . . . . . . . . . . . . . . . . . . . . 84

Creating an HTML Web Page from Your Scanned

Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Transferring Scanned Documents to Storage . . . . . . . . . . . . . . . 89

Checking the Hardware and Setting the Lamp

Power Save Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Scanning from PaperPort . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Scanning from the Basic Interface or Advanced Interface . . . . . . . . . 96

Scanning from the Basic Interface . . . . . . . . . . . . . . . . . . . . . . 101

Scanning from the Advanced Interface . . . . . . . . . . . . . . . . . . 105

Adjusting the Image with the Advanced Interface . . . . . . . . . . 108

Adjusting the Brightness and Contrast . . . . . . . . . . . . . . . . . . . 112

Adjusting Gamma, Saturation, and Color Hue . . . . . . . . . . . . 113

Adjusting Input Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114

The Ruler Units . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116

The Scan Info Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116

Creating a New Advanced Interface Profile . . . . . . . . . . . . . . . 117

Display the Device Configuration . . . . . . . . . . . . . . . . . . . . . . 118

Scanning with the Windows Image Acquisition . . . . . . . . . . . . . . . 119

Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124

Cleaning the Automatic Document Feeder . . . . . . . . . . . . . . . . . . 124

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125

Replacing the ADF Pad Assembly . . . . . . . . . . . . . . . . . . . . . . . . . 126

TABLE OF CONTENTS iii

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127

Status Light Troubleshooting Codes . . . . . . . . . . . . . . . . . . . . 129

Uninstalling Your Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131

Step 1: Uninstalling the Scanner and OneTouch Software . . . 131

Step 2: Uninstalling the PaperPort Software . . . . . . . . . . . . . . 132

Visioneer Strobe XP 470 Scanner Specifications . . . . . . . . . . . . . . 134

Visioneer Strobe XP 470 Scanner Parts List . . . . . . . . . . . . . . . . . . 135

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137

iv TABLE OF CONTENTS

WELCOME

Congratulations on purchasing your Visioneer Strobe XP 470 USB scanner. With your scanner you can quickly scan single-sided or doublesided stacks of color and black-and-white documents and place their images on your computer.

WHAT’S IN THE BOX

Before proceeding, check the contents of the box. If items are missing or damaged, contact the dealer where you purchased the scanner.

Visioneer Strobe XP 470 USB Scanner

Power CordUSB Cable

Two CDs Disc 1 and Disc 2

User’s Guide Buttons

VISIONEER STROBE XP 470 SCANNER USER’S GUIDE 1

Paper Guide Output Tray

Power Supply

Quick Install Guide and Technical

Label

Support Card

Replacement ADF Pad

2 VISIONEER STROBE XP 470 SCANNER USER’S GUIDE

THE VISIONEER STROBE XP 470 SCANNER

Paper guide LED Number

Destination Selector button Simplex button

Duplex button

Status light

Output tray

ADF cover release

Power switch

Power jack

USB port

THE VISIONEER STROBE XP 470 SCANNER 3

Paper guide—Holds documents in place. Adjusts to fit the document width.

LED Number—Shows the current scan setting for the Simplex and Duplex scanning buttons. A scan setting includes resolution, file type, brightness, color or black and white, destination, and so on.

Destination Selector button—Selects the scan setting for the Simplex and Duplex buttons. Press to cycle through the nine settings.

Simplex button—Press to scan a one-sided document.

Duplex button—Press to scan a two-sided document.

Status light—Shows the scanner’s status. A rapidly flashing green light

indicates the scanner is preparing to scan. A steady green light indicates the scanner is available to scan. Refer to the Troubleshooting section for additional details.

Output tray—Holds documents after scanning through the automatic document feeder (ADF).

ADF cover release—Opens the cover on the ADF.

Power switch—On/Off power switch.

Power jack—Connects the power cord to the scanner.

Universal Serial Bus (USB) port—Connects the scanner to the

computer.

4 VISIONEER STROBE XP 470 SCANNER USER’S GUIDE

WHAT YOU NEED

An IBM-compatible PC with:

■ A CD-ROM drive

■ An available Universal Serial Bus (USB) port

■ A Pentium II (or higher) processor or equivalent

■ Microsoft Windows operating system: 2000 (Service Pack 4), Me, or

XP (Service Pack 1 and 2)

■ Available megabytes (MB) of internal memory (RAM):

■ 128 MB for Windows 2000 or Me

■ 256 MB for Windows XP

■ 200 MB minimum of free hard disk space

A VGA Monitor

Recommended settings for your monitor are as many colors as possible—High Color (16-bit), True Color (24-bit or 32-bit). Set the resolution to at least 800 by 600 pixels.

To set your monitor’s colors and resolution, open the Windows Control Panel, double-click Display, and then click the Settings tab.

DOCUMENTATION

Your scanner is delivered with the following documentation:

■ Quick Install Guide—Abbreviated installation instructions.

■ Visioneer Strobe XP 470 Scanner User’s Guide—Detailed

installation, scanning, configuration, and maintenance information.

■ ScanSoft PaperPort User’s Guide—On the Installation CD; contains

detailed feature and configuration information.

■ Online Help

INSTALLATION 5

INSTALLATION

Installation is a quick, four-step process:

1. Assemble the scanner

2. Install the software

3. Connect and power on the scanner

4. Connect the USB cable to your computer

BEFORE YOU BEGIN

Please make sure of the following before you begin installation:

■ If your computer has AntiVirus or AntiSpyware software running,

you may see messages during installation asking you to allow the installation to proceed. Although the messages will differ based on the software your computer is running, in each case you should allow the installation to proceed. Alternatively, you can turn off the AntiVirus or AntiSpyware software before installing your scanner, but if you do, make sure to turn it back on again when installation is finished.

■ If you already have a scanner connected to your computer, you need

to remove its driver programs first before beginning the installation of your Visioneer Strobe XP 470 scanner. Please see “Uninstalling Your Scanner” on page 131 for basic instructions, or see the User’s Guide that you received with your other scanner for specific instructions.

■ You had the option to purchase your Visioneer Strobe XP 470

based on the software bundled with the scanner. The information in this guide may cover software not provided with the scanner you purchased. Please disregard any information about the software not applicable to your chosen product.

6 VISIONEER STROBE XP 470 SCANNER USER’S GUIDE

STEP 1: ASSEMBLE THE SCANNER

To assemble the scanner:

1. Remove all shipping tape from the top and bottom of the scanner.

2. Carefully remove the protective foam from the ADF cover release, then press the release and open the automatic document feeder cover.

ADF Cover Release

3. Carefully remove any foam particles that may have gotten inside the document feeder, and close the cover.

4. Align the slots on the paper guide with the ridges on the scanner and slide it down until it snaps into place.

STEP 1: ASSEMBLE THE SCANNER 7

5. Insert the pins on each side of the output tray into the holes on the scanner.

6. Flip open the extension on the output tray so it is fully extended.

7. Proceed to “Step 2: Install the Software.”

8 VISIONEER STROBE XP 470 SCANNER USER’S GUIDE

STEP 2: INSTALL THE SOFTWARE

Note:

Please be sure to install from

The software is on the two CD’s you received with your scanner.

Disc 1 first. Disc 2 contains the OmniPage

12 software that you install after the scanner software.

To install the software:

1. Start Microsoft Windows and make sure no other applications are running.

2. Insert Disc 1 into your computer’s CD-ROM drive.

The Options Menu for the CD automatically opens.

Note: If the CD does not start, check the following:

■ Make sure the CD drive’s door is completely shut.

■ Make sure the CD was inserted in the drive in the proper

direction (label side up).

To launch the CD manually:

■ Open the Windows option for My Computer. You can do this by

double-clicking on the My Computer icon on your desktop.

■ Double-click the icon for your CD-ROM drive.

■ The Installation menu for the CD should now open.

If the menu does not open:

■ From the list of files on the CD, double-click the file named

START32.EXE.

STEP 2: INSTALL THE SOFTWARE 9

3. On the installation menu, select Install ScanSoft PaperPort.

4. At the PaperPort 9.0 Welcome window, click Next.

Installing PaperPort 9.0 will uninstall any existing versions of PaperPort and install PaperPort 9.0 while retaining all of your PaperPort files.

5. Read the ScanSoft license agreement and select I accept the terms in this agreement then click on Next. If you choose not to accept the license agreement, the installation will terminate and the PaperPort software will not be installed.

6. Fill in the Customer Information then click on Next.

7. Keep the default Setup Type and click on Next.

8. Click on Install to begin the installation.

Reminder: If your computer is running an AntiVirus or AntiSpyware application, you may see messages asking you to allow installation. Select the option to allow installation to proceed with the install.

10 VISIONEER STROBE XP 470 SCANNER USER’S GUIDE

9. At the Product Registration window, do one of the following:

■ Select Register online, then click OK and follow the registration

instructions.

■ Select Print registration form, then click OK and follow the

instructions to complete and print the registration form.

■ Select Remind me in 7 days and click OK.

10. At the Installshield Wizard Completed window, click Finish.

If a message window opens instructing you to restart your computer, click Restart.

11. At the Installation Menu, select Install Scanner Driver.

STEP 2: INSTALL THE SOFTWARE 11

The Welcome to the OneTouch 4.0 Setup Wizard opens.

12. Click Next.

13. On the Visioneer License Agreement window, read the license agreement. If you accept the terms, select I Agree then click Next.

If you choose not to accept the license agreement, the installation will terminate and the scanner driver will not be installed.

12 VISIONEER STROBE XP 470 SCANNER USER’S GUIDE

The next window lists the choices of the drivers that you can install for your scanner.

14. Choose the option you want.

■ Full Install (OneTouch, TWAIN and ISIS)—This is the

recommended installation. It installs the OneTouch 4.0 software which provides the necessary driver software for the scanner. It also installs scanning interfaces for TWAIN, Microsoft’s Windows Image Acquisition (WIA), and the ISIS driver. Installing this option means that you can use several different methods to scan, as explained in this User Guide. Note: If your computer is running Windows Me, you must select this Full Install (OneTouch, TWAIN and ISIS) option. The other options do not apply to Windows Me computers.

■ TWAIN and ISIS—The TWAIN and ISIS drivers are installed.

The OneTouch 4.0 Monitor will not run and you cannot use the OneTouch features. You can use the Visioneer Strobe XP 470 TWAIN driver, and scan from other applications with a TWAIN interface. You can also scan from applications that use the ISIS driver.

STEP 2: INSTALL THE SOFTWARE 13

■ TWAIN only—The TWAIN driver is installed. The OneTouch

4.0 Monitor will not run and you cannot use the OneTouch features. You can use the Visioneer Strobe XP 470 TWAIN driver, and scan from other applications with a TWAIN interface.

■ ISIS only—The ISIS driver is installed. You can scan from

applications that use the ISIS driver, such as Kofax VRS and QuickScan, and you can also use the Kofax TWAIN driver. But the OneTouch 4.0 Service will not run. You will not be able to use the Visioneer Strobe XP 470 TWAIN driver.

Note: If decide to change your scanner’s installed drivers later on, you must first uninstall the drivers the scanner is currently using. See the instructions on page 15.

15. Click Next.

During installation of the Full Install you will see this window asking you to select one of the images for your Color Space setting.

14 VISIONEER STROBE XP 470 SCANNER USER’S GUIDE

The Color Space setting sets the gamma value for the scanner so scanned items look good on your monitor. Gamma controls the brightness of the midtones of colors. This setting can be changed later on as you are scanning.

16. Select the option that looks best to you and click Next.

The driver installation will now begin.

17. STOP when you see the “Complete the installation by connecting your hardware” window. Do NOT click on OK yet. Leave the window open and proceed to “Step 3: Connect and Power On the Scanner” on page 16.

Note: If you want to see more information about your scanner and a quick explanation of how to use the OneTouch features, click on the More button on the window. After you have read more about your scanner, return to the Connect Scanner window and proceed to “Step 4: Connect the USB Cable” on page 17.

Reminder: If your computer is running AntiVirus or AntiSpyware software, you may see messages asking you to allow installation. Select the option to allow installation to proceed.

STEP 2: INSTALL THE SOFTWARE 15

TO INSTALL ANOTHER DRIVER

Before you can install another driver for your scanner, you must remove the currently installed driver first. Then the new driver can be installed.

1. Remove the scanner from the system.

a. Open the Windows Control Panel then double-click on the

System icon.

b. Select the Hardware tab then click on the Device Manager

button.

c. Find and select Imaging Devices then select the Visioneer

Strobe XP 470.

d. Choose Uninstall from the Action menu.

2. Unplug the scanner USB cable.

3. Uninstall the OneTouch 4.0 driver.

a. Open the Windows Control Panel.

b. Double-click on Add/Remove Programs.

c. Select OneTouch 4.0 then click on the Remove button.

4. Follow the instructions in “Step 2: Install the Software” on page 8 of this User Guide and follow steps for completing a custom driver installation.

16 VISIONEER STROBE XP 470 SCANNER USER’S GUIDE

STEP 3: CONNECT AND POWER ON THE SCANNER

Connect the power supply and power cord, and then turn the power on.

To c o n n e c t your Visio n e e r Strobe XP 470 scanner:

1. Plug the power supply into the power port on the scanner.

Note: Only use the power supply (SA60-24 made by Sino-American) included with your scanner. Connecting any other type of power supply may damage your scanner, and will void its warranty.

2. Plug the power cord into the power supply and into a wall outlet.

STEP 4: CONNECT THE USB CABLE 17

3. Turn on the power switch, located on the back of the scanner to the left of the power port.

The status light comes on and flashes indicating that the scanner is receiving power.

Now proceed to the next section, “Step 4: Connect the USB Cable.”

STEP 4: CONNECT THE USB CABLE

The Visioneer Strobe XP 470 scanner connects to any available USB port. Check your computer’s manual for USB port locations.

Note: You can connect the scanner to your computer while the computer is running. You do not have to shut down your computer.

1. Plug the USB cable into the USB port on the scanner and then into a USB port on the computer. The ports are identified with the USB symbols.

USB

You can also connect the scanner to a USB hub. If you use a USB hub, it must have its own power supply already plugged into an electrical outlet.

18 VISIONEER STROBE XP 470 SCANNER USER’S GUIDE

Note: If you have not installed the scanner driver, unplug the USB cable from the computer and install the software now. When the driver installation is complete, a message tells you when to connect the scanner.

If you are using Windows XP, Service Pack 1, and have plugged the USB cable into a USB 1.1 port, an information bubble may open explaining that “A HI-SPEED USB device is plugged into a nonHI-SPEED USB hub”. Plug the USB cable into a USB 2.0 port (if available) or just disregard the message. If you leave it plugged into the USB 1.1 port, your scanner may scan a bit slower than the 33 pages per minute, and 66 images per minute available with a USB

2.0 port.

Your computer then recognizes that a scanner has been plugged into the USB port and automatically loads the appropriate software to run the scanner.

Do not proceed until you receive a message that your computer has found the new hardware, or updated the driver database. If your computer is running Windows XP, you will see the following message.

STEP 4: CONNECT THE USB CABLE 19

2. When you’re certain that the software has completely loaded, return to the “Complete the installation by connecting your hardware” window and click OK to complete the installation process.

You can also click More to see a quick overview about accessing and navigating the OneTouch Button Panel. When you’re finished reading the additional information, click OK.

The scanner’s status light is green when the scanner and computer are communicating properly.

20 VISIONEER STROBE XP 470 SCANNER USER’S GUIDE

3. Click Close at the OneTouch 4.0 Installation Complete window.

4. You can now remove the installation CD so you can install the OmniPage 12 software from the Disc 2 CD that you received with your scanner.

INSTALL OMNIPAGE 12 AND ADDITIONAL SOFTWARE 21

INSTALL OMNIPAGE 12 AND ADDITIONAL SOFTWARE

Both CDs that you received contain additional software for your scanner:

■ Disc 1 contains a new version of Adobe Acrobat Reader

■ Disc 2 contains the OmniPage 12 software

Note: OmniPage 12 is required for your scanner to have its full range of features. Please make sure to install OmniPage 12 before scanning.

To i n s t a l l O m n i Pa g e 12:

1. Make sure the Installation CD is removed from your computer’s CD-ROM drive, and then insert Disc 2 into the drive.

The menu for the CD automatically opens.

If the menu does not automatically open, see the note on page 8.

2. Select OmniPage 12 to install.

3. Follow the instructions on the screen.

4. When installation is finished, remove Disc 2 and store it in a safe place.

To install additional software:

1. Make sure that Disc 2 is removed from your computer’s CD-ROM drive, and then re-insert the Installation CD (Disc 1) into the drive.

The Installation menu will open automatically.

If the menu does not automatically open, see the note on page 8.

22 VISIONEER STROBE XP 470 SCANNER USER’S GUIDE

2. Select Additional Software and Guides.

3. At the next set of menu options, click on More Great Software.

INSTALL OMNIPAGE 12 AND ADDITIONAL SOFTWARE 23

4. Select the software application that you want to install and follow the installation wizard for that product.

Adobe Acrobat Reader is included under More Great Software. If your computer already has a later version of Adobe Acrobat Reader installed, please do not install the version provided on the installation CD.

5. To view, print, or save the user guides, click User Guides in the Additional Software and Guides menu.

Select the user guide you want to view. After the file opens, you can choose to print or save it using the application’s “File” menu.

Note: The user guides are in a .pdf file format. If you do not have Adobe Acrobat Reader installed on your computer, you will not be able to view these user guides.

6. When you have finished, remove the CD from the computer and store it in a safe place.

That’s it! You are now ready to scan!

24 VISIONEER STROBE XP 470 SCANNER USER’S GUIDE

Registering your scanner is very important because it provides you with access to our free telephone support service. Registration also gives you free access to software updates for your scanner.

To register your scanner:

1. Right-click on the OneTouch icon in the Windows Notification Area (at the bottom right corner of the screen).

2. Choose Check for Online Updates from the pop-up menu.

The OneTouch Icon

3. Follow the instructions on the screen and register your scanner by entering your scanner’s serial number and your email address.

Note: A valid email address is required.

The serial number is located on the underside of the scanner.

The Serial Number

After registration is complete you will receive an email message with your RegID. Your RegID is important as you will need it when accessing free telephone support, or checking for online updates.

4. Write down your RegID below so you will always know where to find it.

RegID:_________________________________

LOAD AND SCAN DOCUMENTS 25

Scanning

When you press either the Simplex or Duplex button, documents are scanned using the scan settings indicated by the LED number. The scanned images are then sent to a software application (known as the Destination Application) on your computer.

LOAD AND SCAN DOCUMENTS

1. Make sure the output tray is fully extended, and adjust the paper guide for the width of paper.

Note: Remove any staples or paper clips from documents before loading them into the automatic document feeder. Staples and paper clips can jam the feed mechanism and scratch the internal components.

26 VISIONEER STROBE XP 470 SCANNER USER’S GUIDE

2. Load the documents with their tops into the automatic document feeder.

For Simplex (one-sided) scans, load the documents face down.

For Duplex (two-sided) scans, the documents can be face up or down because both sides are scanned.

3. Check the LED number to make sure you’re using the scan setting you want.

To choose a new scan setting, press the Destination Selector button.

The current scan setting. See “Check the Scan Settings Before Scanning” on page 28 to check the settings.

Press the Destination Selector to cycle through the scan settings to select the one you want.

LOAD AND SCAN DOCUMENTS 27

4. To scan a one-sided document, press the Simplex button.

To scan a two-sided document, press the Duplex button.

A scan progress window opens and then a thumbnail of the scanned image appears in the Destination Application. In this example of duplex (two-sided) scanning, the Destination Application is the PaperPort desktop and the two pages are stacked, one on top of the other.

Cancel button

Pause button

To Cancel scanning, click the Cancel button.

To pause the scanning, click the Pause button. It will change to a

Continue button. Put the page back into the scanner and click Continue to resume scanning.

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CHECK THE SCAN SETTINGS BEFORE SCANNING

1. To check the scan settings before scanning, press, hold down, and then release, either the Simplex or Duplex button.

Press, hold down, and then release either button to see

the setting for the selected LED number.

The OneTouch Button Panel appears with the description of the selected settings. This sample shows the current description of setting 6.

This number corresponds to the LED on the scanner.

The icon indicates the Destination Application for this setting.

The current name of the setting.

Your document will be scanned with these o

tions for setting Number 6.

The OneTouch Properties window for that setting also appears in case you want to change scanning options before scanning.

LOAD AND SCAN DOCUMENTS 29

Use this window to reset the button settings for the destination applications, file formats, and so forth. See “Configuring the OneTouch Buttons” on page 35 to reset the settings.

2. Click the close boxes on the OneTouch Button Panel and the Properties window to close them.

30 VISIONEER STROBE XP 470 SCANNER USER’S GUIDE

SCAN FROM THE ONETOUCH BUTTON PANEL

You can scan from the OneTouch Button Panel on the screen.

1. Adjust the paper guide for the width of paper and load the documents with their tops into the automatic document feeder.

For Simplex (one-sided) scans, load the documents face down.

For Duplex (two-sided) scans, the documents can be face up or down because both sides are scanned.

The OneTouch Icon

2. Now click on the OneTouch icon in the Windows System Tray (at the bottom right corner of the screen).

The OneTouch Button Panel appears and shows the first five on-screen scanning buttons. Click the arrows to cycle through all 9 settings.

Click the button you want to use to scan.

Click these arrows to navigate through the 9 buttons.

The Properties window also appears in case you want to change the scanning options before scanning.

SCAN FROM THE ONETOUCH BUTTON PANEL 31

3. On the screen—not on the scanner—click the button you want to use to scan.

For example, if you want to scan with button 2, which converts the document to PDF, click here.

Or if you want to scan with button 4, which attaches the scanned document to a blank eMail message, click here.

Note: Your scanner comes with 9 factory-preset OneTouch button settings. You can reconfigure and rename the buttons for your specific scanning requirements.

The scanner begins scanning. When the process finishes, the scanned images appear in the Destination Application, just as if you scanned with the Simplex or Duplex scanner buttons.

USING THE ONETOUCH BUTTON PANEL

The OneTouch Button Panel is also your on-screen set of controls for the scanner. The OneTouch Button Panel shows information about the scanner and its settings.

1. To open the OneTouch Button Panel, click the OneTouch icon. It is located in the Windows System Tray at the bottom right corner of the screen.

The OneTouch Button Panel opens at its Button View, which shows the on-screen scanning buttons.

The Button View

32 VISIONEER STROBE XP 470 SCANNER USER’S GUIDE

2. To scan from the panel, click the icon you want to use to scan.

3. To see the details for a button, right-click on it. The Properties window for that button also appears.

Right-click on a button to see its details in the Detail View and Properties Window.

Clicking the icon in either view starts the scanner scanning using the button’s settings.

The Detail View

4. To cycle through the nine buttons, click the arrows on the right side of the panel.

Click these arrows to cycle through the 9 buttons.

5. To navigate through the panel’s three views, click the green arrows at the top of the panel.

Click these arrows to navigate through the panel’s three views.

The Button View

■ The Button View is your main scanner control panel. Use it to

■ The Detail View shows the current scan settings for a button.

The Hardware View The Detail View

scan or to see all nine buttons.

SCAN FROM THE ONETOUCH BUTTON PANEL 33

■ The Hardware View shows the current scanners connected to your

computer.

If the Properties window is not open, right-click the icon on the Detail View or Button View to open it.

From the Hardware View and Detail View, click the green arrow to return to the Button View. You can also click on the hardware icon to return to the Button View.

6. To close the OneTouch Button Panel, click the close button on the panel.

ABOUT THE ONETOUCH BUTTON PANEL’S NAMES AND ICONS

The button names, such as PDF, eMail or Fax, indicate the original factory settings for a button. For example, the eMail button is set up to scan documents and then immediately attach them to a new eMail message in Microsoft Outlook Express. But you can change the name, the Destination Application, and any of the other aspects of the button.

A question mark for a button, such as shown for button 5 in the examples above, means your computer does not have appropriate software for the initial factory settings (Fax software in the example above). In that case, you would probably want to change the name and Destination Application to something else. For example, if you scan a lot of documents that have faint images, such as hand-drawn sketches in light pencil, you might want to change the button’s name to Sketches, and the Destination Application to Microsoft Paint, or some other drawing program.

See “Configuring the OneTouch Buttons” on page 35 to change the settings of the buttons on the OneTouch Button Panel.

SCANNING FROM OTHER SOFTWARE

In addition to scanning from the scanner buttons and the OneTouch Button Panel, you can scan directly from PaperPort and other software. See the sections “Scanning from PaperPort” on page 95 and “Scanning with the Windows Image Acquisition” on page 119 for details.

34 VISIONEER STROBE XP 470 SCANNER USER’S GUIDE

THE DEFAULT ONETOUCH SETTINGS ON YOUR SCANNER

When you receive your scanner, its settings are preconfigured to scan items for various basic tasks, such as email or fax, and then send the scanned image to an appropriate, preselected Destination Application. The following table shows these factory-default settings. You can change

any of these settings.

Button Name

1 Scan PaperPort Black&White @ 200dpi Duplex

2 PDF PaperPort Black&White @ 200dpi Duplex

3 Print Printer Black&White @ 300dpi Simplex

4 eMail Microsoft

5 Fax Fax Application Black&White @ 200dpi Simplex

6 OCR Microsoft Word Black&White @ 300dpi Duplex

Destination Application

Outlook (attachment)

Preconfigured Settings

8.5" x 11" page Brightness 50%

8.5" x 14" page Brightness 50%

Black&White @ 200dpi Simplex

8.5" x 11" page Brightness 50%

7 Archive Transfer to

8 Custom Microsoft Paint Color @ 100dpi Simplex

9 Paint Microsoft Paint Color @ 300dpi Simplex

Storage

Black&White @ 300dpi Simplex

8.5" x 11" page Brightness 50%

6" x 4" photo size Brightness 50% Contrast 50%

8.5" x 11" page Brightness 50% Contrast 50%

CONFIGURING THE ONETOUCH BUTTONS 35

CONFIGURING THE ONETOUCH BUTTONS

Each OneTouch button configuration consists of a Destination Application, a Scan Configuration, and a Document Format. The

OneTouch Properties window is where you select these three elements for a button.

To open the OneTouch Properties window:

1. Click the OneTouch icon. It is located in the Windows System Tray at the bottom right corner of the screen.

2. Right-click a button on the OneTouch Button Panel.

Reminder: Remember that left-clicking a button on the OneTouch Button Panel starts the scanner scanning. Right-clicking opens the OneTouch Properties window.

Right-click on a button (for example, button 2) and the Properties window opens for that button.

The OneTouch Properties window opens for that button.

The OneTouch Properties window also opens when you press, hold down, and release the Simplex or Duplex button on the scanner.

36 VISIONEER STROBE XP 470 SCANNER USER’S GUIDE

ABOUT THE ONETOUCH PROPERTIES WINDOW

The OneTouch Properties window is where you can select new settings for the buttons. The OneTouch Properties window also has special scanning features such as scanning to a CD, scanning and converting text directly into an HTML web page, and scanning with optical character recognition (OCR) that turns a scanned image into text that you can edit.

Note: Some of the options on the OneTouch Properties Window (and other OneTouch windows and dialog boxes) are “grayed out” and are not available. Grayed out options are not appropriate for your Visioneer Strobe XP 470 scanner. For example, on the figure below, the option “Use Document Feeder” is selected and “grayed out” because the Visioneer Strobe XP 470 is an ADF scanner and always uses the document feeder, so there’s no reason for you to select it. If you use the OneTouch application with other Visioneer scanners, grayed out options become active, if appropriate.

The button number and name.

The Destination Application. This is the application that opens when you are finished scanning.

The following example of the OneTouch window shows the settings for Button 2. The button is set to scan with the scan configuration named Color Document and then open ScanSoft PaperPort to display the scanned image. The Format and Page(s) option is set to scan in the PDF image format.

Click to select options.

The file format of the images of the scanned item.

The settings that the scanner uses when scanning with the currently selected button (in this case button 2).

CONFIGURING THE ONETOUCH BUTTONS 37

The settings on the Properties window are:

Select Destination—The list of applications that can open to display the scanned image for the selected button. To configure the list of available applications, click the Options tab at the top of the dialog box and select the desired options. See “Selecting Options for a Button” on page 55 for more information.

Select Configuration—The list of available scan configurations for the selected button. The configuration settings include: scanning mode, resolution (dpi), page size, brightness, color saturation, hue, and gamma. To see a selected scan configuration’s settings, click its icon. Click the icon again to close the detailed information.

Click the icon of a selected configuration to view its settings.

The icons next to each scan configuration indicate the scanning mode.

Color GrayscaleBlack and White

Configure Before Scan

Note:Use Configure Before Scan if you want to set the scanning mode manually before scanning. See “Configuring Before Scanning” on page 68.

You can also click the Edit button or double click the configuration to see more detailed information about the selected configuration.

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Select Format and Page(s)—A set of file formats for the scanned image for the selected button. The formats are based on the type of destination application you select. This example shows the formats that apply to the PaperPort Desktop.

The button names indicate their file types. See “Selecting Page Format Options” on page 49 for more about the formats.

Options tab—Displays a window for selecting options related to the selected destination application for the scanned image.

SELECTING NEW SETTINGS FOR A BUTTON

Click these arrows to see the properties for the button whose settings you want to change.

Select a software application as the destination to send scanned documents.

For each of the nine OneTouch buttons, you can select a new

Destination Application, Scan Configuration, and Document Format.

Select a format for the scanned image

Select a configuration for scanning the item.

CONFIGURING THE ONETOUCH BUTTONS 39

To select new settings for the Scanner Button:

1. Click the button selection arrows to select the button you want to change.

Each button has its own settings. So, as you click the arrows to cycle through the buttons, the available settings on the window change to show them for each button.

2. From the Select Destination list, select the application where you want documents sent when scanning is finished.

See “Selecting Options for a Button” on page 55 to display a full list of the Destination Applications that you can use with the scanner.

Note: If you select a word processing program such as Microsoft WordPad or Microsoft Word and a page format that can be used for OCR (such as Text, RTF, Word, sPDF, or nPDF), the text in scanned images is automatically converted to word processing text. See “Scanning with Optical Character Recognition (OCR)” on page 70 for details.

3. From the Select Configuration list, select a scan configuration.

To scan in color, select one of the configurations indicated by the small color icon, such as the Color Document configuration.

The scan configuration list is preset for the application you select in the Select Destination list. If you select a different application, the configurations are for that application. However, you can create your own scan configurations as well.

4. Select a Format and Page(s) option.

The available options apply to the Destination Application you select. For example, if you select Microsoft Word as the Destination Application, the available formats are for text, such as .doc, .txt, and .rtf. But if select Microsoft Paint as the Destination Application, then the available formats are for graphics, such as .bmp, and .jpg.

40 VISIONEER STROBE XP 470 SCANNER USER’S GUIDE

5. Click OK, or if you want to keep the window open and work with other features, click Apply.

Now when you press or click a scanner button, the document is scanned using the newly configured settings for that button.

SETTING DESTINATION APPLICATION PROPERTIES

The different types of Destination Applications have various properties that you can select.

1. On the OneTouch Properties window, click a Destination Application.

2. Click the Properties button.

Click a Destination Application.

Click the Properties button

A OneTouch 4.0 Link Properties dialog box appears for the type of Destination Application you selected, and the available options are for that type of application.

CONFIGURING THE ONETOUCH BUTTONS 41

PAPERPORT PROPERTIES

These properties apply to PaperPort, and are for designating the folder to receive your scanned items.

1. Select the PaperPort folder where you want the file of the scanned image to be located.

2. Click OK.

3. Click OK or Apply on the OneTouch Properties window.

When PaperPort opens after you finish scanning, the thumbnails of your scanned documents are on the Desktop in that folder.

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TEXT DOCUMENTS PROPERTIES

These properties apply to Microsoft Word, Excel, Adobe Reader, and the other applications indicated by their icons in the list. The properties apply to the OCR settings for the applications.

1. Click in the OCR settings boxes for the options you want.

The options will apply to all the applications in the group.

Always send a file, even when no text was found—The scanned file is sent to the OCR reader even if the image does not appear to contain text. This could occur if you scanned a photograph with a OneTouch button set for text applications.

Show message if text recognition failed—A message will appear on the screen if the OCR reader does not detect text in the image.

CONFIGURING THE ONETOUCH BUTTONS 43

2. To add another application to the list, click the Add Application button.

The Add Text Based Link dialog box appears.

3. Click Browse to find the application you want to add to the list.

When you select the application using the Browse button, steps 1, and 2 on the dialog box are automatically filled in, and the application icon appears in step 3.

4. Select the icon in Step 3.

To select the options in step 4 on the dialog box, refer to the documentation that you received with the application to see which text formats it supports.

The boxes you select here determine the Page Format icons that appear on the OneTouch Properties window for that group of applications.

5. Click the Add button.

6. Click OK or Apply on the OneTouch Properties window.

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IMAGE DOCUMENTS PROPERTIES

These properties apply to ScanSoft OmniPage Pro 12 that you received with your scanner, plus Microsoft Paint and other image processing applications.

1. Click in the Color document handling settings boxes for the options you want.

The options will apply to all the applications in the group.

Convert Bitmaps using Screen Resolution—Use this option to ensure that an image will fit on the computer’s screen. When a computer screen is set to a lower resolution, bitmap images with a higher resolution may be too big to fit on the screen. Converting the bitmap image to match the screen resolution ensures that the image fits on the screen.

Convert Bitmaps to JPEG—JPEG files can be compressed to produce smaller file sizes and, therefore, shorter transmission times. Use this option to provide that compression capability to image files.

CONFIGURING THE ONETOUCH BUTTONS 45

2. To add another application to the list, click the Add Application button.

See the steps on page 43 to add an application to the list.

3. Click OK.

4. Click OK or Apply on the OneTouch Properties window.

STORAGE PROPERTIES

These properties apply to the Destination Application named Transfer to Storage. If a CD burner is attached to your computer, you also use this dialog box to start the Burn to CD process.

Note: If you do not have a CD burner attached to your computer, the CD options are not shown on the dialog box. The Burn to CD option is only available for Windows XP.

1. Click the Storage Layout options you want.

All documents are in the root—The scanned documents are saved in the root of the folder specified in the Storage Location.

46 VISIONEER STROBE XP 470 SCANNER USER’S GUIDE

Documents are put into folders by month, week, or type— Folders are created based on your selection (month, week, or type) and the scanned documents are saved in those folders. New folders are created for each month and week so you can keep track of when you scanned the documents.

2. Click the Browse button to specify the location to store the scanned documents, or type a location directly into the box.

If you are scanning to a shared network drive, it must be a mapped drive. For more information about mapped drives, see your network administrator.

3. If you have a CD burner attached to your computer, the option Show message when ready to burn 5" CD (700MB), should be selected.

You’ll see a message when it’s time to click the Burn to CD button.

4. Click OK.

5. Click OK or Apply on the OneTouch Properties window.

CONFIGURING THE ONETOUCH BUTTONS 47

EMAIL PROPERTIES

These properties apply to eMail applications so you can specify the folder for documents that you will attach to an eMail message. Microsoft Outlook and AOL Version 9 accept direct attachment of documents to a blank eMail message as soon as scanning is finished, but other eMail applications do not. If you’re using one of those applications, you need to know which folder contains the scanned documents so you can manually attach them to your eMail messages.

1. Click the Browse button for Folder for storing attachments and

2. Click the Browse button to specify the location to store them, or

choose a folder for your eMail attachments.

type a location directly into the box.

See the steps on page 45 to add an application.

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3. If you are using America Online (AOL) on your computer, and the folder name for AOL is incorrect, click the Browse button and find the correct AOL folder.

Normally the folder that AOL uses to store attachments will be listed in the box. For AOL versions prior to version 9.0, the folder has to be the specific folder AOL uses to find attachments. AOL

9.0, however, can attach documents automatically after scanning is finished.

4. If you need to set or change any internet options for AOL click the Internet Options button.

The Windows Internet Options Control Panel appears. See your Windows documentation and AOL user manual for the settings on the Windows Control Panel.

5. Select the options for color document handling.

Convert Bitmaps to JPEG—JPEG files can be compressed to produce smaller files sizes and, therefore, shorter transmission times. Use this option to provide that compression capability to image files.

6. Click OK.

7. Click OK or Apply on the OneTouch Properties window.

CONFIGURING THE ONETOUCH BUTTONS 49

SELECTING PAGE FORMAT OPTIONS

The Page Format options that you select determines the file format of the scanned document. Appropriate page format options and file types are available for the type of Destination Application selected for the button.

The available options are for images and text.

Image Formats Text Formats; sPDF is only one

of several text formats available.

The Text Formats are for text file types. The names of the formats indicate their file types. See “Text Formats” on page 51 for details.

IMAGE FORMATS

Select an image file format for photos, artwork or other documents that you want to save as images. BMP and TIFF are standard image file formats generally used if you want to do additional image processing, such as photo touch-up or color correction. Both of those file formats tend to be larger than the JPEG format.

Because JPEG image files can be reduced in size, the JPEG format is often used for images on web pages, or if file size might be a problem when electronically sending the files. JPEG files are reduced in size by lowering their image quality, and you can select the degree of quality for your scanned images from the JPEG file format icon.

50 VISIONEER STROBE XP 470 SCANNER USER’S GUIDE

The PDF format is often used to create images of text pages. You may want to select PDF as the page format when scanning text pages that do not require OCR processing or other processing. The PDF format is also used to put multi-page documents on web sites as pdf-readable files. As with the JPEG option, the PDF format can be reduced in size or quality.

Note: The two other PDF formats—nPDF and sPDF—are for scanning with OCR processing and with the ability to search the scanned text. See the next section, “Text Formats,” and also “Scanning with sPDF or nPDF and Searching for Text” on page 79 for details.

To select a JPEG or PDF file size:

1. Select JPG or PDF as the page format.

2. Right-click on the JPG or PDF icon.

A menu appears.

3. Choose the file size/image quality option for your scanned images.

Minimize Size—Smallest file size, lowest image quality.

Normal—Medium file size, some loss of image quality.

Maximum Quality—Largest file size, no loss of image quality.

Your selection pertains only to the button currently selected on the OneTouch Properties window. Other buttons that have JPG or PDF selected as the Page Format are not affected, so you can set the JPEG or PDF file size/image quality independently for each button.

4. Click OK or Apply on the OneTouch Properties window.

CONFIGURING THE ONETOUCH BUTTONS 51

TEXT FORMATS

Selecting the text format option also selects OCR processing as an automatic step for scanning. Therefore, when you scan a document with the text format selected, the text portions of the document are automatically converted to editable text. See “Scanning with Optical Character Recognition (OCR)” on page 70.

Select a text format for documents with text or numbers, such as a business letter, report, or spreadsheet. The text format icon has several file formats available, depending on the Destination Application you select.

The specific file format is the file name extension on the text format icon.

The specific text format; this example is for Microsoft Word format (.doc).

As you select Destination Applications that are text applications, the text format icon changes to match the file type of the application. In some cases, the Destination Application supports several file types, and you can right-click on the icon to choose the particular file type for that application.

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To select a file type for the text format:

1. Select the Destination Application.

2. Right-click on the text format icon.

A menu appears. The following figure shows samples for different formats.

Example menu for the DOC text format.

Example menu for the nPDF text format.

3. Choose the file type that you want for the text format.

Your selection of a file type pertains only to the button currently selected on the OneTouch Properties window. Other buttons that have a text option selected as the Page Format are not affected, so you can set the text file type independently for each button.

Simple Text—The .txt file format. Text with no formatting; used by the standard Microsoft Notepad application.

Rich Text Format—The .rtf file format. Text that retains formatting when converted. Available with Microsoft Wordpad and Word.

Wor d D ocu men t—The .doc file format used by Microsoft Word.

CONFIGURING THE ONETOUCH BUTTONS 53

Comma Delimited—The .csv file format; used for database or spreadsheet data with fields separated by commas. When the document is converted into editable text by the OCR software, the fields are maintained so you can copy and paste them to a database or spreadsheet application.

Excel Spreadsheet—The .xls file format used by Microsoft Excel.

HTML Document—The .htm file format used to create web

pages.

Searchable PDF—The .sPDF file format used by Adobe Acrobat and OmniPage Pro 12. This format converts scanned text into PDF with text search and OCR capabilities. It is only available if you have installed OmniPage Pro 12 on your computer. See “Scanning with sPDF or nPDF and Searching for Text” on page 79 for details.

Normal PDF—The .nPDF file format used by Adobe Acrobat and OmniPage Pro 12. This format also converts scanned text into PDF with text search and OCR capabilities, plus you can edit the text in an nPDF image if you have a PDF editing program. The nPDF format is also only available if you have installed OmniPage Pro 12 on your computer. See “Scanning with sPDF or nPDF and Searching for Text” on page 79 for details.

4. To change the OmniPage OCR settings, choose OCR Options. This menu selection is not available when the Destination Application is NotePad or Microsoft Internet Explorer.

The OCR Options provide a series of selections for the OCR feature when you scan text. This menu option is only available if you have installed OmniPage Pro 12 on your computer. See “Using OmniPage OCR Options” on page 71 for details.

Note that the OCR Options settings apply to all buttons. If you change them for one button, those changes apply to the other buttons as well.

5. Click OK or Apply on the OneTouch Properties window.

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RENAMING A ONETOUCH BUTTON

The OneTouch buttons have names that identify their pre-set functions, such as OCR and PDF, but you can edit the names.

To change the button names:

1. Open the OneTouch Properties window.

2. Using the arrows, choose the button that you want to rename.

3. Select the name’s text and type a new name.

Click the arrows to get to the button to rename, then select the name text.

Type a new name for the button.

4. Click OK or Apply.

The button is now renamed.

CONFIGURING THE ONETOUCH BUTTONS 55

SELECTING OPTIONS FOR A BUTTON

The OneTouch Options determine the types of Destination Applications available for a button, as well as the location of the files of your scanned items.

To select options:

1. Open the OneTouch Properties window and click the Options tab.

Options tab

2. Click the menu arrow and choose the button for new options.

3. Select button options as described below.

Show All Destinations—This option selects all the Destination Application categories. The list of Destination Applications available for the selected button will include all the applications on your computer that fall into these categories. This is the default selection for Button 8. The list also includes printers and other devices connected to your computer so, for example, you can scan an item and have it printed immediately.

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Select Destinations—Select this option to individually choose the types of applications to include in the list of Destination Applications. Check the boxes for the type of application to include.

■ Document Management includes PaperPort and other applications

for processing and keeping track of your scanned documents.

■ Image Editors include Microsoft Paint and other drawing and

graphics applications.

■ Text E d i t o r s include Microsoft Word and WordPad, Microsoft

Excel, and other word processing and spreadsheet applications. Select this option if you want OCR processing to convert your scanned documents to text that you can edit. See “Scanning with Optical Character Recognition (OCR)” on page 70 for more about OCR.

■ PDF applications are for documents scanned to PDF format.

■ Email includes Microsoft Outlook and other eMail applications. If

you are using Microsoft Outlook or AOL Version 9.0 (or later) your scanned documents are added to a blank eMail message.

■ Storage and CD-R/W is for either storing scanned documents in a

folder, or sending them to a CD burner to create a CD containing the scanned documents. See “Transferring Scanned Documents to Storage” on page 89 and “Scan and Burn to a CD” on page 82 for details.

■ Fax and Print is for sending your scanned documents directly to

your printer or fax software for faxing.

■ Sti event forwarding is for using another application’s interface for

scanning. The OneTouch Event Forwarding dialog box appears so you can select which application to use to continue scanning. See “Scanning with Event Forwarding” on page 84 for details.

CONFIGURING THE ONETOUCH BUTTONS 57

4. After selecting a new category of Destination Applications, click the

Multi Function tab to see which ones are added to the list.

Show Progress Window—Select this option to display the progress

window of the document(s) during scanning.

Create copies of scanned documents—Select this option if you want a copy of your scanned documents to be saved in the folder specified in the Folder Copy Options section. Note that these copies are in addition to the scanned files sent to the Destination Application. For example, if the Destination Application is Microsoft Word, two copies are saved—one in the Word folder and the other in the copy location folder. This option is not available if you have Document Management or Storage and CD-R/W selected as the Destination Application type.

Folder Copy Options—Type the name and path of the folder where you want to store copies of scanned documents, or click the Browse button and find the folder for the copies. Select the grouping option for the documents. The Group by button option groups the documents under the name of the OneTouch button. For example, if the button is named Printer, the documents are grouped under the name Printer. Group by type groups the scanned documents by the type of file, such as .doc or .jpg. If you also want to group them by date you can choose the week and month options.

5. Click OK to save the options for the selected button.

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CREATING A NEW SCAN CONFIGURATION

The scan configurations are where you select the scanning resolution, brightness, mode (color, black&white, or grayscale), and a number of other settings.

The Scan Configurations.

The Lock Icon.

Click New to create a new Scan Configuration.

Note the lock icon on the preset configurations. Although you can unlock and edit the preset configurations, we recommend that you leave them locked, and only add new configurations. That way, you will always have the original factory-set configurations available.

To create a new configuration:

1. Open the OneTouch Properties window and make sure the Multi Function tab is selected.

2. Scroll through the applications in the Select Destination list and click the type of application for which you want to create a new scan configuration.

When you create a new scan configuration, it will appear for the buttons that are set for the same types of Destination Applications. For example, if you create a new configuration for a button that is set to show image editor applications, that new configuration also appears for any other buttons set for image editors, but not for

CONFIGURING THE ONETOUCH BUTTONS 59

buttons set for text editing applications. Thus, you can create specific sets of scan configurations for specific functions and they appear only when appropriate.

3. Click the New button.

If you want to start from the settings of another configuration, select the configuration, then click the Copy button.

If the Scan Settings tab is not selected, click it.

4. On the Scan Configuration Properties dialog box, type a name.

TIP: If you’re going to set up the new configuration to scan duplex (two-sided), include that in the name, such as “Scan for Dark Print (Duplex),” to remind you that it is a duplex scan.

Type a new name for the configuration.

Select the scan mode and drag the slider to set the resolution.

Drag the sliders to set the Brightness and Contrast.

If the configuration is locked, click the lock to unlock it. The icon becomes a key.

Note: If you select a printer or other device in the Select Destinations list, the dialog box may have an additional Device Settings tab for setting specific options for the particular device.

5. Select scan settings for the new scan configuration.

Mode—Select a scanning mode:

■ Black&White to scan in black and white. For example, letters and

memos are usually scanned in black and white. This scan mode produces the smallest file size.

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■ GrayScale to scan items such as documents containing drawings

or black and white photographs. The scanning produces an image of up to 256 shades of gray.

■ Color to scan color photographs and other color items. Color

scans have the largest file size.

Resolution—Drag the slider to the right or left to adjust the dots per inch (dpi) of the resolution. The maximum resolution is 600 dpi; the minimum is 50 dpi. The higher the dpi setting, the sharper and clearer the scanned image. However, higher dpi settings take longer to scan and produce larger files for the scanned images.

Brightness and Contrast—Sometimes an item is scanned with the brightness and contrast set too light or too dark. For example, a note written with a light pencil may need to be scanned darker to improve legibility.

Brightness refers to the lightness or darkness of the image. Contrast is the range between the darkest and lightest portions of the image. The greater the contrast, the more difference between the lighter and darker shades in the image.

Drag the sliders to the right or left to adjust the brightness and contrast of the scanned image. The Contrast setting does not apply to the Black&White mode.

6. If you want to lock the configuration, click the lock icon to change it from a key to a lock.

CONFIGURING THE ONETOUCH BUTTONS 61

7. Click the Page Settings tab to select page settings.

Click to toggle between inches and centimeters.

Size—Click Standard, click the menu arrow and choose a page size from the list, or click Custom and enter the horizontal and vertical page dimensions in the boxes. The maximum size is 8.5" x 14". The units of measurement can be inches or centimeters. Click the name of the units, inches or centimeters, to toggle between them.

Improvements and Settings—Only the options that apply to the selected Destination Application are available.

■ AutoCrop to Original—Select this option to let the scanner

automatically determine the size of the item being scanned. For example, if you scan a 5 by 7 inch photo, the scanner will determine the size of the photo.

When using the AutoCrop to Original option, always use the paper guides on the scanner so the page is not skewed. Skewed pages may not scan properly.

For single-sided scans, the scan area is the size of the image. For double-sided scans, the scan area is the size of the larger of the two areas on the front and back of the page.

■ Straighten Image—Select this option to let the scanner

automatically determine if a page is skewed, and then straighten its image. The scanner detects page edges and can sense when the page is fed through at an angle. However, if the page is fed through

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at too great an angle, the image may not scan correctly. In that case, re-scan the page using the paper guides to feed the paper in straight.

■ Reduce Moire Patterns—Moire patterns are wavy, rippled lines

that sometimes appear on the scanned images of photographs or illustrations, particularly newspaper and magazine illustrations. Selecting Reduce Moire Patterns will limit or eliminate moire patterns in the scanned image. This option is only available for the Grayscale or Color Mode at 200dpi or less.

■ Invert Image—Only available for Black&White Mode, this

option reverses the black and whites of an image.

Original Image Inverted Image

■ Duplex—Scan both sides of the page. If this option is not

selected, the scanner will scan the front side of the page only.

Note: Because you can set Duplex and Simplex for the OneTouch buttons, there could be a conflict when you press the Simplex or Duplex button on the scanner. Regardless of the OneTouch setting, the scanner button always takes precedence. In other words, even if the LED number on the scanner has a setting for Duplex, when you press the Simplex scanner button the scanner scans in Simplex mode, and vice versa.

■ Skip Blank Originals—Skips pages that are completely blank.

Typically you use this option when you will scan a stack of twosided pages which have a number of blank sides. This option is only available for Duplex scanning.

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■ Color Filter—Color filter is the ability of your scanner to

automatically remove a color from a scanned item. For example, if you are scanning a letter with a red watermark, you can choose to filter out the red so the scanned letter just shows the text and not the red watermark. Color filter applies to Black&White or Grayscale Mode.

The original with a red watermark over black text.

The scanned item with the red filtered out.

8. Click the Advanced Settings tab.

The options of the Advanced Settings tab are for the Color or Grayscale scanning mode.

Saturation is the strength or purity of a color, hue is the color your eyes see as reflected from the image, and gamma controls the brightness of the midtones of the color.

9. Drag the sliders to the left and right to change the color settings. As

you do, the image changes to show the effects of the new settings.

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10. Click OK to save the new configuration.

It will now appear in the list of Scan Configurations on the OneTouch Properties window for the appropriate Destination applications.

THE DEVICE SETTINGS TAB

A Device Settings tab appears on the Scan Configurations dialog box when your selected Destination Application sends the scanned image to a printer, fax application, or other device. You use the options on the Device Settings tab to select settings for the device.

1. Click on the Device Settings tab.

Fit to page, reduce image if necessary—If the scanned image is too big to be printed or faxed on a single page, the image will automatically be reduced to fit the page.

Actual size, crop image if necessary—If the scanned image is to big to be printed or faxed on a single page, the image will automatically be cropped around its edges to fit on the page.

Center image on page—The image will be printed in the center of the page instead of at the top right corner.

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Maintain aspect ratio—The aspect ratio is the length-to-width relationship of the image’s dimensions. Select this option so the image’s relative proportions remain constant.

AutoRotate image for best fit—If the image is a Landscape format and the device is printing in the Portrait mode, or vice versa, rotate the image to fit on the page.

Collate copies—If you’re printing more than one page, collate the copies. Enter the number of copies in the Copies box.

Advanced—Click to see additional settings for the device. The dialog that appears is specific to the device. For example, if the device is your printer, the dialog box is your printer’s setup settings.

2. Click OK or Apply.

THE STORAGE OPTIONS TAB (ARCHIVE)

A Storage Options tab appears on the Scan Configurations dialog box when the selected Destination Application is set as Transfer to Storage. You use the options on this tab to select where you want to save your scanned items for storage when scanning with that particular Scan Configuration. Button 7 is set as the default Archive button for scanning to storage, with Transfer to Storage as the destination. So if you want to have the Scan Configuration apply to Button 7, switch to it first before creating the new Scan Configuration.

Note: The selections you make using the Storage Options tab override the storage options that apply to the Storage Properties. This means that you can create separate Scan Configurations to store scanned items at various locations in addition to the main location set by the Storage Properties. See “Storage Properties” on page 45 and “Transferring Scanned Documents to Storage” on page 89 for more details.

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1. Click on the Storage Options tab.

2. Click the Storage Layout options you want.

All documents are in the root—The scanned documents are saved in the root of the folder specified in the Storage Location.

3. Click the Browse button to specify the location to store the scanned documents, or type a location directly into the box.

4. Click OK or Apply.

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EDITING OR DELETING SCAN CONFIGURATIONS

To edit or delete a scan configuration:

1. Open the OneTouch Properties window.

2. Select the scan configuration you want to edit or delete.

Select the scan configuration to edit or delete. It must be unlocked, as indicated by not having a lock displayed here.

3. To delete the configuration, click the Delete button.

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4. To edit the configuration, click the Edit button.

The Scan Configuration Properties dialog box opens for that configuration.

To edit or delete a configuration, it must first be unlocked. Click the Lock icon to unlock the configuration. Clicking it toggles between locking and unlocking the configuration.

Click the Lock icon to toggle between locked and unlocked.

5. Edit the settings and click OK.

6. Click OK to close the dialog box.

CONFIGURING BEFORE SCANNING

You can manually configure the scan settings before beginning the scanning process. In that case, you select Configure Before Scan as the Scan Setting. When you press a scan button, one of the scanning interfaces appears for you to set the scanning options.

To configure before scanning:

1. Open the OneTouch Properties window.

2. Using the arrows, choose the button that you want to set to configure before scanning.

CONFIGURING THE ONETOUCH BUTTONS 69

3. Select the scan configuration Configure Before Scan.

Click the arrows to select the button.

Select Configure Before Scan.

Right-click on Configure Before Scan to get the menu, and choose the interface to use for configuring.

4. Right-click on Configure Before Scan and choose an interface to use for configuring before scanning.

TWAIN—The Basic Interface or Advanced Interface appears for you to configure the scanning. See “Scanning from the Basic Interface or Advanced Interface” on page 96.

VirtualReScan—The Kofax VRS TWAIN interface appears for you to configure the scanning.

ISIS—The ISIS Scan interface appears for you to configure the scanning.

WIA—The Windows Image Acquisition Interface (WIA) appears for you to configure the scanning. See “Scanning with the Windows Image Acquisition” on page 119.

Note: The WIA option is only available if your computer is running Microsoft Windows XP or Me.

5. Click OK or Apply on the OneTouch Properties window.

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SCANNING WITH OPTICAL CHARACTER RECOGNITION (OCR)

Optical Character Recognition (OCR) is like a printer in reverse. Instead of printing what’s on the screen onto paper, OCR converts text and numbers on a scanned page into editable text and numbers. You can then work with the text and numbers to edit, spellcheck, change font or type size, sort, calculate, and so forth.

The OCR process is automatic when the format you select for the Destination Application is a Text format, such as DOC, TXT, XLS, or RTF. In other words, when you scan a page and send it to a text application, the words and numbers on the scanned page are automatically converted to editable text so you can then work with them in the application.

The OmniPage 12 software that you received with your Visioneer Strobe XP 470 scanner offers additional options for OCR. See the next section, “Using OmniPage OCR Options” on page 71 for details.

Note: OneTouch Button 6 is preset as your OCR button. But you can also set up any other button to scan and OCR the text.

To scan with OCR:

1. Use any of the following methods:

■ To scan using the buttons on the scanner, press the Destination

Selector until the LED is at 6, then press the Simplex or Duplex button.

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■ To scan from the OneTouch Button Panel, click the OneTouch

icon in the Windows system Tray, click the arrows to see Button 6, then click Button 6.

Click the arrows until Button 6 is on the panel, then click Button 6.

■ To scan from the OneTouch Properties window, select a

Destination Application that has one of the Text formats.

2. Now scan the document.

Your scanned pages appear in the Destination Application with their text ready for editing and other text processing.

Note: OCR scanning is also for spreadsheets so you can work in Microsoft Excel (or other spreadsheet application) with the figures and text from the original spreadsheets.

USING OMNIPAGE OCR OPTIONS

The OmniPage OCR Options are only available if you have installed OmniPage Pro 12 on your computer. OmniPage Pro 12 is on the Disc 2 CD that you received with your scanner in case you haven’t installed it yet.

Note: OmniPage OCR options apply globally to all the OneTouch buttons that perform OCR. For example, Button 6 is set by default to OCR text, but Button 8 is not. If you reconfigure Button 8 to also OCR text, the OCR options you select for Button 8 will also apply to Button 6.

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To select OmniPage OCR options:

1. Open the OneTouch Properties window.

2. Using the arrows, choose a button that has Destination Applications that use the text format as their file type.

3. Select the Destination Application to get one of the text format file types as the page format.

4. Right-click on the page format icon to see the menu.

5. Choose OCR Options from the menu.

The OmniPage OCR Options window opens with the OCR tab selected.

CONFIGURING THE ONETOUCH BUTTONS 73

6. Choose the options you want from the OCR window.

Languages in Document—Select the language(s) in the documents to be scanned. These are the languages that will be recognized during the OCR process. For faster and more reliable language recognition, select only the languages in the document.

The languages at the top of the list are your recent choices. Below that the languages are in alphabetical order. Type a letter to jump to one of the languages in the list.

The dictionary icon indicates a language with dictionary support available. The dictionary is consulted to help in the OCR process. It can also offer suggestions during proofing.

User Dictionary—A user dictionary is your personal dictionary with words that you want the OCR proofreading process to recognize as legitimate words. For example, if you scan documents with highly technical terms not found in typical dictionaries, you can add them to your personal dictionary. You can also add names that you expect to be in the documents too. That way, when the OCR process proofreads the text, names will not be considered misspelled words.You can create multiple user dictionaries.

Click the menu arrow and select a user dictionary from the list. Any Microsoft Word user dictionaries detected on your computer system are also listed. A dictionary named Custom is your default Word dictionary.

To create a user dictionary, click the button next to the menu arrow. Click New, type a name for the dictionary, and click OK. Click Close and then choose your new dictionary from the list. It will be used during the OCR process. You add words to a dictionary during the proofreading process. To turn on the proofreading process for your scanned documents, see the OmniPage Pro 12 documentation.

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Professional Dictionaries—These are legal and medical dictionaries containing highly specialized words and phrases. The options are: Dutch Legal, Dutch Medical, English Legal, English Medical, French Legal, French Medical, German Legal, and German Medical. Click the checkbox next to a dictionary name to select it.

Reject Character—This is the character that the OCR process inserts for an unrecognizable text character. For example, if the OCR process cannot recognize the J in REJECT, and ~ is the reject character, the word would appear as RE~ECT in your document. The ~ is the default reject character.

Type the character you want to use in the Reject character box. Try to choose a character that will not appear in your documents.

Font Matching—Your computer system usually has a number of fonts available for the OCR process to use to recognize text. However, not all of the fonts may be selected for the OCR process. Using Font Matching you can select the fonts on your computer that match the fonts in your documents.

Click the Font Matching button to see the Font Matching dialog box.

The list on the left are the fonts available on your computer system. The list on the right are the fonts that will be used by the OCR process to recognize the text in your documents. If possible, the list of Fonts for your document should include all the fonts in the

CONFIGURING THE ONETOUCH BUTTONS 75

documents you plan to scan. To add new fonts to that list, select a font in the Fonts on System list and click Add. Note that when you select a font, a sample appears in the text box so you can compare it with the fonts in your document to see if that’s the right font. To remove a font, select it and click Remove. To return the lists to their defaults, click Use Defaults. Click OK when you’re finished.

7. Click the Process tab and choose the options from the Process window.

When bringing in a new image—Click the menu arrow and select where you want new pages added to your current document. The choices are After last page, After current page, Before current page, and Before first page.

Automatically prompt for more pages—Select this option if the document is too big to fit into the scanner’s paper guide.

Automatically correct page orientation—Select this option to have the OCR process check orientation and automatically rotate an improperly oriented page image by 90, 180 or 270 degrees prior to recognition. All pages are automatically straightened (de-skewed) if necessary.

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Retain text and background color—If your document contains colored text or backgrounds, select this option to have them detected and displayed in the text editing application you have selected. The colored text and backgrounds will also be available for export. Deselect this option if you want color pictures in the document but do not want colored text and backgrounds. You can change the color of texts and backgrounds in the OmniPage Pro 12 Tex t Ed i t o r.

Retain inverted text—Inverted text is white or pale letters on a black or dark background. Select this option to retain inverted text, deselect it to have inverted text transformed to normal text of black text on a white background.

Look for facing pages—Select this option if you want to scan two facing pages of an open book in one step, and then to recognize and store them as two separate pages (as if they had come from two separate scannings).

User interface language—English is the interface language.

8. Click the Format tab and choose the options you want from the Format window.

Note that as you select formats, the image changes to represent the selection so you can see, at a glance, what the layout will look like.

CONFIGURING THE ONETOUCH BUTTONS 77

Automatic—Choose this option to let the OCR process determine the layout of the pages. It is the fastest type of format processing. Typically you select this option when the document has different or unknown types of layouts, pages with multiple columns and a table, or pages containing more than one table. The OCR process will then determine if text is in columns, an item is a graphic or text, and tables are present.

Single Column no Table—Choose this option if the document contains only one column of text and no tables. Business letters are normally in this form. You can also use this option for documents with words or numbers in columns if you do not want them placed in a table or decolumnized or treated as separate columns.

Multiple Columns, no Table—Choose this option if some document pages contain text in columns and you want it kept in separate columns, similar to the original layout. If table-like data is encountered, it is placed in columns, not in a gridded table.

Single Column with Table—Choose this option if your document contains only one column of text and a table. The table will be placed in a grid in the text editing application you have selected. You can later specify whether to export it in a grid or as tabseparated text columns.

Spreadsheet—Choose this option if the entire document consists of a table that you want to export to a spreadsheet program, or have treated as a table. No flowing text or graphics zones will be detected.

Te m pl a t e—If you created a zone template in OmniPage Pro 12, choose a zone template file to have its background value, zones and zone properties applied to all OCR scanned pages from now on.

No Formatting (NF)—The document will be plain text, decolumnized and left-aligned in a single font and font size. You can export plain text to nearly all file types and target applications, and graphics, tables and bullets can be retained. When exporting to Text or Unicode file types, graphics and tables are not supported.

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Retain Fonts and Paragraphs (RFP)—This output format retains the font and paragraph styling, including graphics and tables without columnized text. This output format is available for nearly all file types.

Flowing Page (FP)—This format keeps the original layout of the pages, including columns. This is done wherever possible with column and indent settings, but not with text boxes or frames. Text will then flow from one column to the other, which does not happen when text boxes are present.

True Pa g e (TP ) —This output format keeps the original layout of the pages, including columns. This is done with text, picture and table boxes and frames. True page is offered only for target applications capable of handling the formatting. True Page formatting is the only choice for XML export and for all PDF export, except to the file type “PDF Edited”.

9. When you’re finished selecting the OCR options, click OK on the Options window.

These options will now apply to the OCR processing when you select any scan button with a text format as the page format.

CONFIGURING THE ONETOUCH BUTTONS 79

SCANNING WITH SPDF OR NPDF AND SEARCHING FOR TEXT

Searchable PDF (sPDF) and Normal PDF (nPDF) are special forms of an Adobe PDF file. sPDF converts scanned text into the PDF format with text search and OCR capabilities. nPDF has those same features, plus you can edit the text in an nPDF image if you have a PDF editing program.The two PDF formats can also produce images with different image quality, so you may want to experiment with them to determine which is better for your scanned documents. sPDF and nPDF are only available as page format options if you have installed OmniPage Pro 12 on your computer.

To scan with sPDF or nPDF:

1. Open the OneTouch Properties window.

2. Using the arrows, choose a OneTouch button to use for the sPDF or nPDF scanning.

3. Select a Destination Application that uses a text format as the page format.

4. Right-click on the text format icon.

5. Choose the Searchable PDF or Normal PDF option for the page format.

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Note: Not all Destination Applications have the sPDF and nPDF options. Microsoft Word, for example, does not have them as scanning options.

The settings for the button (button 8 in this example) now show your page format selection.

The page format icon is now set to the selection from the menu.

6. Choose a Scan Configuration.

7. Click Apply or OK.

8. Now scan with that button and the scanned document will be in the sPDF or nPDF format that was selected for the button.

Note: The Transfer to Storage selection for a Destination Application also has the sPDF and nPDF options. That means you can scan and store items directly to a server in these formats.

9. To search for the text, open Adobe Acrobat Reader or Adobe Acrobat.

10. From the Adobe Acrobat File menu choose Open, and open the file you just scanned.

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11. From the Adobe Acrobat Edit menu choose Find.

The Find dialog box appears.

12. Enter the text you want to find, and click the Find button.

See the Adobe Acrobat user manual for more about finding text in a PDF file, or about editing PDF text.

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SCAN AND BURN TO A CD

If you have a CD burner attached to your computer, you can scan directly from your Visioneer Strobe XP 470 scanner onto a CD. This feature is available only on computers running Windows XP.

To scan and burn to a CD:

1. Put a blank CD into your computer’s CD Drive.

2. Open the OneTouch Properties window.

3. Using the arrows, choose a button to use for scanning and burning to a CD.

4. Select Burn to CD as the Destination Application.

The Burn to CD Destination Application is only available if you have a CD burner attached to your computer, but you do not need to have a CD in the burner to select the destination.

5. Choose a Page Format and a Scan Configuration.

6. Click Apply or OK.

CONFIGURING THE ONETOUCH BUTTONS 83

7. Now start scanning using the button you selected to use to scan and burn to CD.

When scanning is finished, a bubble message on the screen tells you that files are waiting to be burned to the CD.

8. On the OneTouch window, make sure that the Burn to CD Destination Application is still selected and click the Properties button.

The OneTouch 4.0 Link Properties window appears,

9. Make sure a CD is in the CD burner.

10. Click the Burn to CD button.

The CD burner begins and your scanned documents are written to the CD.

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SCANNING WITH EVENT FORWARDING

If you want to specify an application to use for scanning at the start of the process, you can use event forwarding. The scanner will feed in the first page, but will then stop until you select the application to use. After you select the application, its interface will open and you can use it to continue with the scanning.

To scan with event forwarding:

1. Open the OneTouch Properties window.

2. Using the arrows, choose a button to use for the event forwarding.

3. Select Still Image Client as the Destination Application.

Note that you cannot choose a page format for this option because the actual destination application is not selected until after the scanner feeds in the first page of your document.

4. Choose a Scan Configuration.

5. Click Apply or OK.

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6. Start scanning using the button you selected for event forwarding.

A dialog box appears for you to select the application to use for scanning.

7. Select the application in the box and click OK.

Now the application you selected opens and you can continue the scanning from that application’s TWAIN interface.

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CREATING AN HTML WEB PAGE FROM YOUR SCANNED DOCUMENTS

If you scan a document, whether a single page or multiple pages, you can have the pages converted directly to html formatted pages for posting directly to your web site. Those pages are then viewable by visitors to your web site without the need for any internet plug-ins or other special processing. This is, essentially, from your scanner to a webready format in one automatic step.

To scan and create an HTML web page:

1. Open the OneTouch Properties window.

2. Using the arrows, choose Button 6, or any other button that has Microsoft Explorer as one of its Destination Applications.

3. Select Microsoft Explorer as the Destination Application.

4. Choose HTML as the Page Format.

5. Choose a Scan Configuration.

6. Click Apply or OK.

Choose HTML

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7. Now on the OneTouch Button Panel, click Button 6 (or if you used another button, click it).

When scanning is finished, the document is first converted to editable text using the OCR process, and then is converted into an HTML format. Microsoft Internet Explorer then opens showing your converted page.

8. Choose Save As from the Internet Explorer File menu, give the page a name, and save it in the location you use for your web page files.

You may also want to write down the address shown in the Address bar to make sure you’ll know where to find your new HTML page later on.

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If you want to see what the page will look like on your web site, click on it.

9. You can now use Microsoft Internet Explorer or other application to post the document to your web page as you would any other HTML page.

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TRANSFERRING SCANNED DOCUMENTS TO STORAGE

With the Transfer to Storage scanning process, you can scan documents and save them in a folder in one step. The process is ideal for archiving documents without having to manually save or process them in any other way. If you choose a text format for the file format, the documents are also automatically converted by the OCR process into editable text and numbers before being stored.

Note: OneTouch Button 7 is preset as your Archive button. But you can also set up any other button to scan to Archive the text.

1. To scan using the buttons on the scanner, press the Destination Selector until the LED is at 7, then press the Simplex or Duplex button.

2. To scan from the OneTouch Button Panel, click the OneTouch icon in the Windows system Tray, click the arrows to see Button 7, then click Button 7.

Click the arrows until Button 7 is on the panel, then click Button 7.

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Your scanned pages are stored in the location that you specified on the OneTouch 4.0 Link Properties window.

Your scanned documents will be stored at this location.

To Use OCR Before Transferring to Storage

If the documents you want to transfer to storage are text documents or spreadsheets, you can have them converted by the OCR process prior to being stored.

1. Open the OneTouch Properties window.

2. Using the arrows, choose Button 7, or any other button if it is set up with Transfer to Storage as one of its Destination Applications.

3. Choose a text format as the file format.

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4. Right-click on the text format icon and choose the file format for the scanned documents.

5. Choose a Scan Configuration.

6. Click Apply or OK.

7. Now start scanning using Button 7 (or other button you set up for archiving).

When scanning is finished, the documents are saved in the text file format and in the location you specified.

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CHECKING THE HARDWARE AND SETTING THE LAMP POWER SAVE MODE

1. Right-click on the OneTouch icon and choose Show Hardware from the pop-up menu.

You can also click the scanner icon at the top of the OneTouch Button Panel.

The Hardware icon

If the Hardware View of the panel is open you can also right-click on the XP 470 icon.

The Hardware Properties dialog box appears and shows information about your Visioneer Strobe XP 470 scanner.

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2. Click the Properties button.

Your scanner has a built-in power saving feature that is set to power down after 15 minutes of idle time. You can change the time before the scanner powers down, from 10 minutes to a maximum of 10 hours.

Visioneer Strobe XP 470 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual