Visioneer PAPERPORT 5.0 Getting Started Guide

PaperPort Getting
Started Guide

This guide tells you how to quickly start using some of the main
PaperPort software features. You’ll learn how to:

• View items in two ways

• File items into folders

• Stack items

• Send items to other applications by using the Link Bar

• Convert an image to text

• Use a function key to scan and fax

• Scan an item directly to your e-mail

• Adjust a picture automatically

• Adjust and enhance a picture yourself

• Add annotations to a page

• Find items
While this brief guide is enough to get you started, see the

User’s Guide

PaperPort features. You can display these sources of information by
choosing PaperPort User’s Guide or PaperPort Help from the Visioneer
menu (located on the menu bar on the Macintosh desktop).

▼

TIP: You can directly access Visioneer’s Web site for information and

support. If you have Netscape Navigator and an Internet provider
software on your computer, choose Go to PaperPort on the Web
from the Visioneer menu. Otherwise, find PaperPort information at
http://www.visioneer.com.

and the PaperPort Help for more information about

PaperPort

1

The number of
PaperPort items
contained in the
selected folder and
displayed on the
PaperPort Desktop.

Navigation pop-up
menu.

V

IEWING ITEMS IN TWO WAYS

With the PaperPort software, you can view an item in two ways: on the
PaperPort Desktop or in the Page Viewer. The PaperPort Desktop
displays thumbnails of your items after you scan or display them on the
PaperPort Desktop. It also provides an easy way to file items into
different folders and navigate between the folders. The Page Viewer
displays a close-up view of an item so that it is readable on the screen;
it also lets you adjust and edit the quality and color of the image, and
add annotations to a page.

To display items on the PaperPort Desktop:

• Scan an item directly to the PaperPort Desktop or double-click the

PaperPort Desktop

application icon.

The total
number of
items in the
selected folder.

View by Icon.

View by List.

The Folder directory
displays all folders
included in the
location named in
the Navigation pop­up menu.

Favorite Folders.
These aliases
always appear on
the PaperPort
Desktop.

PaperPort Getting Started Guide

2

Size of
selected
item.

Navigation pane

Thumbnail item

Stack

The
PaperPort
items in the
location
named in the
Navigation
pop-up menu
appear in this
area.

Page Navigator
of a stack.

The Annotation tools
are for adding notes,
highlighting areas, or
selecting a section.

The left side of the PaperPort Desktop provides a Navigation pane.
You use the Navigation pop-up menu and Folder directory to navigate to
different locations on your Macintosh computer, such as a folder or disk,
in the same way you navigate through the hierarchy of folders on your
Macintosh computer when using a directory dialog to save or open a file.

To display an item in the Page Viewer:

• Double-click a thumbnail item on the PaperPort Desktop or double­click a PaperPort Page Viewer file on your Macintosh desktop.

Name of the item
you are viewing.

Page magnification

Reduces the page
(zoom out).

Magnifies the page
(zoom in).

The Page Navigator displays the previous or next page of a
multipage item (stack) when you click the left or right arrow.

The left side of the Page Viewer window provides Annotation tools that
you can use to add a note or highlight information. You can open
multiple Page Viewer windows at the same time.

Viewing Items in Two Ways

3

F

ILING ITEMS INTO FOLDERS

The PaperPort software provides a great way to get your files organized
and keep them that way. You can save items into separate folders that are
like ordinary manila file folders, except that they are electronic. You can
also add Favorite Folders—folders that always appear on the PaperPort
Desktop and make it easy to file and retrieve information.

To navigate and display PaperPort items:

1. Select a location from the Navigation pop-up menu in the
Navigation pane, such as a folder or disk. Below the pop-up menu,
a list (directory) of the folders contained in the location named in the
pop-up menu appears.

Navigation pop-up
menu. The current
location.

Folder directory.
Double-click a folder to
work down through the
hierarchy of folders.

Favorite Folders

The pop-up menu lets you navigate up
through the hierarchy of folders on your
Macintosh computer.

The folders in the Folder directory are a
direct reflection of the folders on your
Macintosh.

A Favorite Folder is an alias that represents
an actual folder on your Macintosh
computer.

2. To go to a higher-level directory, choose an item at a higher level in
the pop-up menu. To go to a lower-level directory, double-click a
folder in the Folder directory. The PaperPort items contained in the
location named in the Navigation pop-up menu appear on the right
side of the PaperPort Desktop.

PaperPort Getting Started Guide

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Name of the location
containing the item you
want to file.

Drag the item into the
folder in which you want
to file the item. Shift-click
to select multiple items.
In this example, a
document is filed into a
Favorite Folder.

To file items into a folder:

1. On the PaperPort Desktop, use the Navigation pane to navigate to
the location containing the item you want to file. The item appears
on the PaperPort Desktop.

2. Drag the item into the folder in which you want to file the item.
Shift-click to select multiple items. The following figure shows an
item dragged to a Favorite Folder, but you can drag to any folder
displayed in the Navigation pane.

Navigation pane

▼

TIP: You can also file items by dragging them from the Macintosh

desktop into a folder on the PaperPort Desktop, or from the PaperPort
Desktop into a folder on the Macintosh desktop.

Filing Items into Folders

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