Vintage Cellars ESOMM004 User Manual

eSommelier User Guide

v4.0

eSommelier

730 Grand Avenue (Unit 1A)

Ridgefield, NJ 07657

Tel: [phone]

Fax: [phone]

[e-mail]

www.esommelier.net

Table Of Contents

Greetings/Introduction...................................................... 1

Before You Begin ............................................................... 1

What's In The Box.............................................................. 1

Installation And Setup ...................................................... 2

Ports And Connections ................................................. 3

Using eSommelier For The First Time ............................... 3

Configuring the Touchscreen .......................................... 3

New Wine ................................................................... 4

The Status Area ........................................................... 4

The Administration Area ............................................... 4

Basic eSommelier Terms ................................................... 4

Main Menu Functions ................................................... 5

Search Bar .................................................................. 5

Viewing Cellar Status ........................................................ 6

The Admin Area ................................................................ 6

System Screen ............................................................. 6

Print Labels ................................................................ 6

Label Format ............................................................... 7

Network Screen ............................................................ 7

Wireless Screen ............................................................ 7

Support Connection ...................................................... 8

Multi-Panel Setup ........................................................ 8

Adding A New Wine .......................................................... 9

Wine Attributes ........................................................... 9

Estimated Values ......................................................... 10

Tasting Notes .............................................................. 10

Bottles ....................................................................... 10

Auto Complete ............................................................. 11

Label Graphics ............................................................. 12

Printing Labels ............................................................ 13

Using The Scanner ........................................................ 13

Viewing Your Wines ......................................................... 14

Sorting Results ........................................................... 15

The Details Page ................................................................ 15

Editing A Wine ............................................................ 16

Deleting A Wine .......................................................... 16

Adding Similar Wines ................................................... 17

Searching Wines ............................................................... 18

Using Filters ............................................................... 18

Direct Entry Searches .................................................... 20

Using Existing Wine Lists .................................................. 20

My Wine ............................................................................ 21

Technical Support ............................................................. 22

1

eSommelier User Guide

Greetings

Congratulations on your purchase of eSommelier! You are now in possession of the most
comprehensive wine management system that we know of, one that will help you get the
most value and enjoyment out of your collection now and in the future. The eSommelier
system is designed to give you precise overviews of wines and bottles in your collection,
with complete descriptive data. In addition to eSommelier's powerful sorting and
filtering features, you can also customize your entries with notes and commentary, print
out customized bar code labels, export your collection information to other applications,
and browse expert tasting notes on web sites that you subscribe to.

Please take a few moments to read through this setup guide, which will familiarize you
with the hardware and software that make up the eSommelier system.

Before You Begin

Before setting up eSommelier, please read the following safeguards and retain them for
future reference:

Cleaning: Clean your eSommelier touchscreen with a lightly dampened cloth. Do not use
liquid, abrasive, or aerosol cleaners, as these can permanently damage the touch panel.

Ventilation: Slots and openings in the eSommelier unit are provided for ventilation. Do
not block these openings or allow them to be obstructed.

Power Source: eSommelier is designed to work with the power supply provided. Do
not use any other power source.

No User Serviceable Parts: Do not attempt to service eSommelier yourself, as opening
or removing covers may expose you to dangerous voltage or other hazards. Refer all
servicing to qualified service personnel.

What's In The Box

The eSommelier system requires no prior technical expertise, and is designed to make the
cataloging and management of your collection simple and expedient. Before you install
and power up your system, let's begin by getting familiar with the components:

Touchscreen

The full-color, 15.6-inch LCD touchscreen is the main interface between you and your
wine collection. You enter and browse information by simply touching the appropriate
options in the on-screen interface. For some activities, eSommelier provides you with an
on-screen QWERTY-style keyboard, which lets you enter wine data including personalized
notes, reminders and impressions.

Barcode Scanner

The eSommelier barcode scanner makes it easy to retrieve information on any bottle in
your collection. Simply point the scanner's red laser at the barcode on the label you've
created for any bottle, and the wine's data will appear on the screen.

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Note: There is, unfortunately, no such thing as a "universal database" catalog for wines. The
UPC symbol that appears on most bottles when purchased is typically generated from the winery
and contains proprietary information that is often irrelevant to the oenophile. The barcode
system used by eSommelier is designed as an inventory tool where you create new barcode labels
with information that's specifically tailored to your collection.

Barcode Printer

eSommelier's barcode printer outputs customized barcode labels that give you instant
access to all the information you've entered about a bottle of wine. The labels contain an
adhesive that won't leave residue on the bottle, thus protecting your investment. The
printer comes with two rolls of labels; additional labels can easily be re-ordered via

www.labelsdirect.com

with the part number LD2X1XDYMO1000R.

Temperature/Humidity Sensor

This optional component continually monitors the temperature and humidity conditions
of your cellar or collection. Additionally, you can set a range of minimum and maximum
parameters for these conditions. If the temperature or humidity for your collection
deviates from your chosen range, eSommelier will alert you with a voice prompt.

eSommelier's components; the touchscreen, AC adapter, printer, sensor and scanner.

Installation and Setup

Begin by carefully unpacking all components. On the sides of the eSommelier touchscreen
you’ll find the connection and control functions described below:

The left side of your unit has the AC power button; you'll find ample connection ports on both sides.

3

AC Power Adapter

On the bottom left side of the touch panel, connect the AC adapter's round coaxial plug.
Then connect the supplied AC cable to the adapter and also to a grounded wall outlet.

USB Ports

These connectors accept the barcode scanner and temperature/humidity sensor. Plug
both of these components into any of eSommelier's USB ports.

Ethernet Jack

Your eSommelier system is able to connect to the Internet or a home network through this
standard RJ-45 jack. This allows eSommelier to accept software updates and downloads.

Note: For reasons of network security and simplicity of installation. eSommelier should be
connected to a broadband router capable of assigning dynamic IP addresses via DHCP. If your
home network already has such a router, the eSommelier unit can be easily integrated into the
network. For technical info on network configurations, refer to your network administrator.

Using eSommelier For The First Time

When all components are connected as described, push the power button on the top left
hand side of your touchscreen unit.

Note: eSommelier has been designed for instant on-demand operation. The unit stays in a low­energy sleep mode after a period of inactivity that you select. We recommend that you simply let
your unit timeout into sleep mode when you've finished a session. When you're ready to use
eSommelier again, touch the screen -- the unit will wake up and you're ready to go.

Configuring The Touchscreen

When your unit is first powered up, you will be brought to a short setup routine that will
configure your eSommelier's touchscreen surface to your individual touch. Follow the
instructions by touching the screen with your finger in the top left corner of the screen,
then, without lifting your finger, drag your finger to each of the other three corners in a
clockwise direction. When you're back at the top left of the screen, lift your finger off the
screen. Your eSommelier unit now recognizes your touch and will reboot itself.

After this bootup sequence, you will be brought to the eSommelier home screen. An
eSommelier session always begins with a “Collection” view. Since your system is new and
you haven’t added any wines yet, the center of the Collection screen will be blank.

4

As you enter new wines, this area will show label graphics from the various wines in your
Collection. See “Viewing Your Wines” on page 14 for further details.

The Collection view is blank until wines have been entered into your collection.

In this Collection view, the bottom left of your screen features touch buttons for “New
Wine,” “Status” and “Administration”. Let’s quickly define these three areas now:

•

New Wine This is the function you’ll use to enter new wines into your

collection, with detailed information regarding quantity, value, location and tasting
notes.

•

Status Area This screen gives you a birds-eye snapshot of your collection, your

recent activity and your cellar's climate conditions.

•

Administration Area Here’s where you configure your eSommelier’s network

settings and set access to software updates and eSommelier support services.

We’ll look at these functions in more depth shortly. For now, take a moment to familiarize
yourself with the terms you'll use with eSommelier:

Basic eSommelier Terms

•

Bottle: A bottle is the most elemental unit in the eSommelier system. For

example, a case of the same wine is equal to 12 bottles of one wine. Note that each
bottle in your collection can be a different size, ranging from splits through
standard bottles and all the way up to 15 liter Nebuchadnezzars.

•

Wine: A wine is characterized by its country, region, variety type, winery and

vintage, and is quantified by a number of bottles.

•

Collection: This is eSommelier's representation of your cellar. A collection is

made up of wines, each of which has a number of bottles. eSommelier gives you
powerful options to view, sort and filter information regarding your collection.

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In addition to showing you the labels of the wines in your collection, the Collection view
also provides several other key functions that let you find, sort and locate particular wines
and bottles. These keys are located at the top of the screen, and from left to right are:

•

Keyboard: This icon invokes an on-screen keyboard to facilitate quick entry of

bottle quantities, locations, tasting notes and other data.

•

Winery: Touching this tab displays a drop-down alphabetical list of all the

wineries represented in your Collection.

•

Vintage: This tab brings up a chronological list of vintage years represented in

your Collection.

•

Country: This tab shows a list of the national origins of the wine.

•

Region: This tab shows a list of key growing regions in the countries

•

Variety: This tab lists the types of wine, including color and grape variety.

•

Maturity: Touching this tab shows you the ripeness of wines in your collection.

• Sort By: This tab lets you sort your wines by a variety of criteria; the results can

be displayed in ascending or descending order.

The Search Bar

Just below these top-level tabs, you’ll see the Search bar. Type in this text entry field to
find wines in your collection by a broad number of descriptors, including color, country,
region, vintage, and even free text that you’ve entered into your personal tasting notes.

The Search bar also acts as a refining tool while searching your collection. For example,
you can browse wines by Country and a Variety from the top menu items, and use the text
tool to filter results only within those criteria.

6

Viewing Status

Accessed at the bottom left of your screen, this section gives you an overview of your
eSommelier’s system, including temperature and humidity conditions for your cellar, as
well as a global “snapshot” overview of your Collection’s makeup and value.

The Status screen gives you a snapshot of your cellar and its conditions.

Admin Area

The button connects you to the different administration areas as shown:

The System screen is where The System screen is where you'll set the alert parameters for
eSommelier's temperature/humidity sensor, as well as your login information for
subscription based web sites.

The Print Labels screen lets you print labels by bottle location(s) or for a range of
bottles. When you've entered your selection, touch the Print button to print the labels.