Viisan VK16 User guide

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VIISAN OfficeCam

USER MANUAL

Windows Edition v1.8

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Index

Copyright ......................................................................................................................................... 2

Trademarks ..................................................................................................................................... 2

Disclaimer ....................................................................................................................................... 2

Introduction ..................................................................................................................................... 3

System Requirements ................................................................................................................... 4

Installing the Software ................................................................................................................... 5

Getting Started ............................................................................................................................... 6

Main Window .......................................................................................................................... 6

Control Panel .......................................................................................................................... 8

Photo Mode Settings ........................................................................................................... 17

Scanning Using Photo Mode ..................................................................................................... 18

Apply Video Filters ............................................................................................................... 18

Enter to Full Screen Mode .................................................................................................. 19

Document Mode Settings ................................................................................................... 20

Scanning Using Document Mode .............................................................................................. 22

Manual Cropping ......................................................................................................................... 24

Scanning by Using Book mode ................................................................................................. 25

The Scan Settings of Book Mode ...................................................................................... 28

The Special Feature of Book Scan Mode ................................................................................ 30

Finger Removal Function ................................................................................................... 30

Auto Scan Function ............................................................................................................. 35

Setting Front and Back Cover Images .............................................................................. 36

Usage Example ............................................................................................................................ 37

How to Take a Nice Snapshot? .......................................................................................... 37

How to Scan a Color Document Well? ............................................................................. 38

Scanning a document and saving it as a PDF file .......................................................... 39

Scanning a Multi-Page Document into a PDF file ........................................................... 40

Using the Crop Feature to Scan Multiple Images at the Same Time ........................... 42

Scanning a High-Quality Image of a Business Card ...................................................... 43

Scanning a Multi-Page Document into a Word File ........................................................ 44

How to scan barcodes and save the result in an EXCEL file? ...................................... 45

How to scan QR barcode and open URL? ....................................................................... 46

Combining Multiple Image Files into One PDF File ........................................................ 47

Comparing Multiple Image Files in One Window ............................................................ 48

How to use Visualizer feature in the classroom? ............................................................ 49

How to convert batch documents with the embedded OCR function? ........................ 50

How to generate MP3 or WAV (Text to speech) audio files? ......................................... 51

The Text to speech function is only available for specific models. ............................... 52

Adding a Watermark in Scanned Document File ............................................................ 55

Configuring the PDF Settings ............................................................................................ 56

Supported OCR Languages ....................................................................................................... 57

FAQs (Freq uently Asked Questions) ........................................................................................ 59

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be reproduced in any form or by any means without prior written permission.

Trademarks

Windows is a registered trademark of Microsoft Corporation in the United States and other

countries. All other products mentioned in this document are trademarks or registered

trademarks of their respective owners.

Disclaimer

• The screenshots in this user's manual were made with Windows 10. If you are using other Windows system, your screen will look somewhat different but still

function the same.

• Specifications of this software and contents of this user manual are subject to change without notice. Any modification, error correction, or feature updates made

in the actual software may have not been timely updated in this user manual. User

may refer to the actual software itself for more accurate detail. Any misprints,

translation errors, or inconsistencies with existing software, will be updated as soon

as possible.

Disposal of Waste Equipment by Users in Private

Households in the European Union

This symbol on the product or on its packaging indicates that this product must not be

disposed of with your other household waste. Instead, it is your responsibility to dispose of

your waste equipment by handing it over to a designated collection point for the recycling

of waste electrical and electronic equipment.

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Introduction

VIISAN OfficeCam is a robust scanning solution engineered specifically for VIISAN document

camera scanners. It offers rapid and efficient scanning of various document types, ranging from

business cards to books, converting them into high-quality image formats. The software

supports multiple functionalities, including photo and document scanning, book digitization,

barcode recognition, and video recording. With the integrated OCR (Optical Character

Recognition) feature, scanned images can be effortlessly converted into searchable PDF files

or editable Word, Excel, ePub, and Text formats.

For book scanning, VIISAN OfficeCam delivers exceptional results through advanced image

processing features. It can automatically flatten curved book pages, digitally remove finger

artifacts from scans, repair damaged or frayed document edges, align pages according to text

orientation, and split dual-page book scans into separate images with precision.

Note: This software is distributed exclusively with VIISAN document camera scanners of

specific model numbers. Full functionality, including advanced book scanning capabilities, is

only guaranteed when paired with compatible VIISAN hardware. When used with non-approved

book scanners, certain features may be limited or unavailable.

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System Requirements

To e ns ur e t he p er fo rm a nc e o f t hi s scanner, the following hardware system requirement are

necessary:

CPU Intel® Core™ i5 or higher

RAM 8GB RAM minimum, 16GB RAM recommended.

GPU Iris Plus Graphics or higher Graphics cards

The installation and operation of the program requires 1G

Hard Disk

disk space. You can scan more images if the disk space is bigger. The recommended storage is 20G.

Operating System

Windows 7 / Windows 8.1 / Windows 10 / Windows 11

USB USB port

NOTE: The system requirements and compatibility can change over time, depending on the operating system and updates from Windows.

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Installing the Software

NOTE: Before installing this application software, it is recommended to close any

antivirus programs or security software running on your system.

If you are installing this software from a downloaded file, please double-click on the

setup.exe file to start the installation process.

1. Once the installation process has started, please follow the on-screen instructions.

2. Click [Finish] to finish the installation program.

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Getting Started

• To s ta r t t h e p ro gr am , p le a se d ou b le c li c k o n t he VIISAN OfficeCam icon on the desktop or start VIISAN OfficeCam from the Windows Programs list.

• Click the Windows Start Menu > All Programs > VIISAN OfficeCam folder > VIISAN OfficeCam.

Main Window

When the software is launched, you should see the main window appears as shown below.

In the middle of the main window, you should be able to see the real-time preview video

from the camera device.

Note: If you do not see the real-time video preview from the camera device and the

message “[Detecting devices…]” is displayed in the main window as shown below,

please verify the following steps:

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1. Ensure that you have enabled the OfficeCam app’s permission to access the camera

in your Windows privacy & security settings.

2. Confirm that your hardware device is properly connected to your PC via a USB cable.

3. Ensure that the camera arm has unfolded. If the camera arm is closed, the video feed

may appear completely black, even if the camera is functioning correctly.

4. Try connecting the USB cable to a different USB port or restart your PC.

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Control Panel

Here is the software control panel of VIISAN OfficeCam. You can easily modify the settings

using the options provided below.

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(1) Function Tabs

The VIISAN OfficeCam software offers various scanning modules that you can choose from.

To s e le ct a f un ct i on mo d e, s i mp l y cl i ck on t h e m en u t ab .

Mode icons Description

Quick Scan

Photo

Document

The quick scan function allows setting a quick scan button with a

specific function.

The photo mode function allows you to take a snapshot by using

the camera scanner device and save them into a BMP, JPG, PNG,

or TIFF file format.

The Document Mode is designed for scanning documents,

business cards, ID cards, or any paper sheets. This function tab

includes a powerful image processing algorithm, such as repairing

damaged document edges and rotating pages based on text

orientation. It allows you to scan directly into image formats like

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Book

JPG, PNG, BMP, and TIFF, also supports OCR for converting

scanned files into editable PDF, Word, Text, or Excel formats.

The book mode is used to scan books or magazines. This function

embedded a powerful image processing, such as automatic

scanning, such as automatically scanning, flattening curved

pages, erasing finger images, purify background, and split page.

(Note: The book scan mode is only enabled when detected the

external shutter button is connected.)

Barcode

The Barcode mode is for scanning and recognizing the barcode

or QR code then saving results into JPEG/Text/Excel /PDF.

The visualizer function allows recording video tutorials or

Visualizer

projecting your laptop screen with connected a projector plus

using the embedded whiteboard tool function during the meeting.

The OCR function allows to convert a batch scanned images into

OCR

a searchable PDF or editable Word, Excel, and Text formats, it

supports more than 130+ different languages.

NOTE:

1) Each of these Function Modes have different feature options and settings.

2) Each of these Function Modes has its own file-saving-directory.

For example: Document mode can scan images into different file directories.

(2) Settings

At the top of the main window, there are two control buttons available:

Buttons Explanations Note

Cloud

Storage

Language Language settings for software UI

Set up OneDrive and Dropbox cloud drive accounts.

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Settings Menu: The settings menu features four tabs that allow

you to:

Image Options: Adjust PDF or JPG compression settings and

modify auto-cropping settings to manage the edges of your

scanned images.

Sub-Camera Settings: Choose a location to merge the sub-camera

image.

Accessibility: Enable tooltips or activate accessibility feature for

screen reading.

Related Settings: Set the camera sleep time and configure the

email client.

Help: Connect to the online support center.

About: Display software information.

Export Log: Export the log file.

Settings

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Image Options:

In the Image Options tab, you can adjust the PDF and JPG compression settings. Additionally, you can

configure the auto-cropping feature by entering a pixel value between 0 and 500. The default value is

set to “0” pixels, ensuring precise cropping without enlarging any pixels. When you increase the pixel

value, the cropping area will expand by the specified amount. To reset the value to 0, simply press the

‘Reset’ button.

Auto Cropping Edge Setting Example

Expand By 0 Pixels (Default) Expand By 20 Pixels

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Sub-Camera Settings:

In the Image Sub-Camera setting tab, you can select a location to merge the sub-camera image with the

second camera or webcam (Note: The sub-camera merge is only supported during single-sheet scanning.)

Image Sub-Camera Setting Example

Without Merge Merge Sub-camera image

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Accessibility:

In the Accessibility tab, you can enable tooltips, toggle capture sound on or off, and set hotkeys.

Additionally, you can activate the screen reader feature, which assists individuals with low vision or

blindness in interacting with the scanning software more easily.

Related Settings:

In the Related Settings tab, you can configure the camera’s sleep time to 5, 10, 15, 30, 45 minutes, or 1

hour for energy saving, and set up the email client to share email attachments.

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(2) To o l b a r

Buttons Explanations Note

NOTE:

On the left side toolbar, there are many useful control tools available:

Rotate Left 90 Degrees

Rotate Right 90 Degrees

Zoom Out

Zoom In

Fit Screen / 1:1 Display

Watermark Add watermark on images,

(Note: Only available for some of

the Function Tab s)

Manual Cropping Manual cropping for a scanning

area

Video Filters Switch Preview Window with Video

Filter Effects

(Note: This function is available in

Photo mode and other specific

modes.)

Focus Auto-Focus Image with Triggered

Auto-Focus Action

(Note: This function is only

available for Document Cameras

that support the AF lens feature.)

Web Camera Only available when detected a

web camera is connected

Laser Switch Turn on / off the laser assist

(Note: This feature is only enabled

on the device that supports the

laser assist feature)

A3/A4 Switch Switch the A3 and A4 lens

(Note: This feature is only enabled

on the device that supports the

dual-lens function)

The “Focus” button may appear if and only if you have a book scanner that can

support the Auto-Focus features. By clicking on this button, user can manually

trigger the camera to adjust the lens focus again automatically.

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(3) Device Settings

At the bottom of the main window, there are some control settings for the camera

device:

Functions Explanations

Device Select the camera device.

The video settings allow you to adjust the brightness,

contrast, saturation, sharpness, and Gamma of your

device.

Video Settings

Compression Select the video compression of the camera device.

Resolution Select the resolution of the camera device.

Zoom In/Out Zoom in and out of the Window.

NOTE:

• In the [Format] options, there are typically two choices: MJPEG or YUY2 compressed video formats. MJPEG is a compressed video format and selecting it

will allow for a higher video frame rate compared to the YUY2 format.

• In the [Resolution] options, selecting higher resolutions will cause a lower video frame rate. If you are capturing a still image or scanning a document, please select

the highest resolution available. If you are using this device as a visual presenter,

then selecting a lower resolution may bring a smoother video experience.

(4) File Save Path Settings

On the right-hand side of the main window, there are options for setting the

directory for saving files:

Button Explanations

Select Select file save destination

Open Open the current file location

NOTE:

• Each Function Mode has its own file save destination. For example, the user can set and change the save destination to different destination.

• Even though each Function Mode has its own separate file save destination, all these Function Modes have the same default file-saving-directory destination

after this software is installed.

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(5) File Compare & Convert Settings

By right click on the image files shown in the file fetching column on the right-

hand side of the main window, you will see the following options:

Right Click Options Explanations

Open Open an image file

Copy Copy a file

Rename Rename a file

Delete Delete a file

Compare Compare multiple images in one window

Convert into PDF Convert or merge multiple images files into one PDF file

Convert into TIF Convert or merge multiple images files into one TIF file

Convert into Text Convert or merge multiple images files into one Text file

Convert into Word Convert or merge multiple images files into one Word file

Convert into Excel Convert or merge multiple images files into one Excel file

Convert into EPUB Convert or merge multiple images files into one EPUB file

Email Send an image file as an email attachment

Print Send an image file to a printer

Upload to Dropbox Upload the scanned files to Dropbox storage

Upload to OneDrive Upload the scanned files to OneDrive storage

Property Show the property window

NOTE:

• The “Compare” and “Convert” functions can work on one or more image files at the same time. User can use the

“shift key” or “Ctrl key” on the keyboard to help select multiple image files.

• When using the “Email” function, please make sure your computer has an email software installed, such as

Microsoft Outlook.

(6) Preview Window

In the left-hand side preview window, you can use the following tools available on each thumbnail

image to rotate the scanned image, change the image order, or delete it. You can also double-click

on a thumbnail image to enter Document Page Editor mode.

Button Explanations

Rotate Left 90 Degrees

Rotate Right 90 Degrees

Move image up

Move image down

Delete image

NOTE: The left side preview window is only available when the Scan Mode setting is set to “Multiple Image”.

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Photo Mode Settings

VIISAN OfficeCam software offers various powerful scanning functions, with each mode providing

different customizable settings.

For example, in [Photo] mode, you can adjust the following settings to optimize your scans:

2 4

Item Feature

Settings

1 Cropping

Scan

Interval

Output

Format

Setting Options Explanations

Automatic Automatic crop for a single image

Automatic (Multiple) Automatic crop for multiple images

Crop w/o scan pad Crop a single image automatically without

using a scan mat.

Crop w/o scan pad

(Multiple)

Self-Defined Manual crop for a single object

No Cropping Scan without cropping

Manual Manual scan by clicking the [Capture] button

Automatic Automatically scan when the camera detects a

Repeat (5sec) Automatic scanning by a 5-second countdown

Repeat (7sec) Automatic scanning by a 7-second countdown

BMP Save as BMP file

JPG Save as JPEG file

PNG Save as PNG file

TFF Save as TIFF file

Color (Original) Output image in original color

Color (Enhanced) Output image with color enhanced

Crop multiple images automatically without

using a scan mat.

page is turned

Cold Blue Produces the output image with a cool, blue-

Image

Settings

Grayscale Output image in grayscale

Mosaic Applies a mosaic effect to a selected area of

Negative Output image adds a vintage tone to the

toned effect

the image, pixelating the specified section.

image, evoking a sense of warmth and

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nostalgia.

Nostalgic Applies a vintage tone to the output image,

giving it a classic, nostalgic feel.

Painterly Create image with a brushstroke effect,

mimicking the style of a traditional painting.

Sketch Create image with pencil-drawn sketch,

highlighting edges and outlines style.

10 Prefix

11 Name By

Add prefix for the file name

Serial Name by serial number

Date & Time Name by date and time

Scanning Using Photo Mode

In Photo mode, you can capture snapshots of your photos, cards, or any paper materials in JPG,

PNG, BMP, and TIF formats. Additionally, you can switch the preview window with apply various

useful video filter effects.

1 2

Item Feature Descriptions

1 Capture Capture and export the image with the current cropping.

2 Full Screen Entry the User Interface into Full Screen mode.

3 Video Filters Switch the Preview Window while applying video filter effects.

Apply Video Filters

The video filters feature helps low-vision users enhance visibility. The filter settings provide options

for Invert, B&W, Invert (B&W), Yellow on Blue, Green on Black, and Yellow on Black.

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Note:

1. When a filter is applied, the preview window will immediately change to reflect the currently

selected filter effect, and the captured output image will also follow this filter effect.

2. While applying video filters, the “Image Settings” option will be disabled, and all captured

output images will adhere to this filter effect.

Enter to Full Screen Mode

In Photo mode, you can enter full-screen mode for a larger viewing area by clicking the “Full-

Screen” button. To exit full-screen mode, simply click the button again.

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Document Mode Settings

VIISAN OfficeCam software offers various powerful scanning functions, with each mode providing

different customizable settings.

For example, in [Document] mode, you can adjust the following settings to optimize your scans:

2 3

Item Feature

1 Cropping

2 Scan Mode

Settings

Scan

Interval

Setting Options Explanations

Automatic Automatic crop for a single image

Automatic (Multiple) Automatic crop for multiple images

Crop w/o scan pad Crop a single image automatically without

using a scan mat.

Crop w/o scan pad

(Multiple)

Scan old-even pages Scan and crop for odd and even pages.

Self-Defined Manual crop for a single object

No Cropping Scan without cropping

Single Page Scan a single page for a document

Multiple Page Scan multiple pages of a document using

Merge Horizontally Scan both sides of a document with left and

Merge Vertically Scan both sides of a document with tops and

Scan ID Cards Scan both sides of an ID card with tops and

Manual Manual scan by clicking the [Scan] button

Automatic Automatically scan when the camera detects a

Repeat (5sec) Automatic scanning by a 5-second countdown

Crop multiple images automatically without

using a scan mat.

continuous scanning

right sides merged

bottoms merged

page is turned

4 Edge Fixing

5 Auto Page Rotation

Repeat (7sec) Automatic scanning by a 7-second countdown

Automatically crop a document and repair the

damaged edges

Automatically rotate pages based on text

orientation

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6 Punch Hole Removal

Output

Format

This function can remove the round-shaped

punch holes around the edges of the originals.

The punch holes around the edges are

replaced with the color closest to the originals.

NOTE: Punch holes may not be removed if

the originals are fed skewed, or the punch

holes are not along the edges of the

document.

NOTE: The shape of punch holes that is not

round cannot be removed.

NOTE: Punch holes may not be removed if

the holes overlap the text, lines or graphics.

BMP Save as BMP file

JPG Save as JPEG file

PNG Save as PNG file

TFF Save as TIFF file

TFF (Multiple) Save as multiple-page TIFF file

PDF(Image) Save as image-based PDF file

PDF(Searchable) Convert image into searchable PDF file

PDF(Text) Convert image into editable Text PDF file

Te xt Convert image into editable Text file

Word Convert image into editable Word file

Excel Convert image into editable Excel file

MP3 (Text to speech) Convert document text into MP3 audio file.

NOTE: This function is only enabled on specific

models.

WAV (Text to speech) Convert document text into WAV audio file.

NOTE: This function is only enabled on

specific models.

Color (Original) Output image in original color

Color (Enhanced) Output image with color enhanced

9 Language

10 Prefix

11 Name By

Image

Settings

Grayscale Output image in grayscale

B&W (Document) Output image in Black & White and whiten

background

B&W (Red Stamp) Output image in Black & White and keep any

red stamp

Select OCR language

Note: Make sure to select the correct language of the original text from

the drop-down menu to perform text recognition.

Add prefix for the file name

Serial Name by serial number

Date & Time Name by date and time

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Scanning Using Document Mode

1) To s ca n d oc u me n t m ate ri al s, pl e as e cl ic k th e t o p f un ct i on ta b i nt o [ D oc u men t]

mode and make settings for your original in this option menu as necessary.

2) Place a document face up on the center of the scan mat.

3) Set the cropping to [Automatic] and click [Scan] button in the upper right corner of

the scanning software to scan an image, additionally you may also press the

external shutter button to initiate scanning.

NOTE: To continue scanning additional pages, click [Scan] button and repeat this

step to scan additional images.

When scanning and exporting are complete, the scanned thumbnail will appear in

the output list. You can double-click the thumbnail image to view the scanned result.

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The following is an example for a scan in the B&W (Document) mode.

Original Output Result

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Manual Cropping

This software allows users to manually crop multiple areas before scanning the final image.

To a d jus t the c ro p pi ng fr a me , fo ll ow th e s te ps be l ow :

1) Set the cropping mode to “Self-Defined.”

2) Click the left mouse button to manually select the area you want to scan.

Click and drag the edge of the cropping frame to adjust its size.

Enlarge/shrink cursor

3) Move the cursor within the cropping frame (the cursor will change accordingly).

Click and drag the cursor to reposition the entire cropping frame to the desired area.

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Scanning by Using Book mode

1. To sc an a book or booklet, set the top function tab to [Book] mode.

2. According to the thickness of the book, select scanning with “Curve Fitting” or

“Straight Fitting” from the drop-down menu of Cropping

3. Set the Scan

4. Place an opened book face up on the black scan mat and then align the center of the

opened book with the vertical orange line on the screen.

5. Press your fingers against on the both-side of the opened book and then press the

[Scan] button to perform a scan as show below.

Interval to “Manual”. Check the “Finger Hiding” feature. (If necessary)

Background

NOTE:

Margin

1. The book must be placed within the scanning area with enough margin space on the top and bottom of the background, because very narrow background margin will affect the page flattening algorithm performance.

2. The book scan mode is only enabled when detected the external shutter button is connected.

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1. After scanning, the software will automatically flatten curved page and split them

into two separate images, then display in the left-hand side preview window.

2. To ex p or t t he sc a nn e d i ma ge s , p re s s the [Export] button in the upper right corner

to open the Export Settings menu.

3. Select a format and then click [Export] button to output your scanned images.

4. After exporting, the file will be shown in the right-hand side output window, there

you can double-click on the file icon to open the scanned result.

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Export Settings:

Here are some options for exporting the scanned page.

Page Export Settings Descriptions

Export without merging.

This is for flip-right style books

Export without merging.

This is for flip-left style books

Export with merged left and right pages.

Export left pages only.

Export right pages only.

Blank page removal.

NOTE: Export Settings are only available for the Book scan mode; the following is an

example of automatic curved page flattening and finger erasing in [Book] scan mode.

Original Output Result

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The Scan Settings of Book Mode

In Book function mode, you can utilize the following feature settings:

Item Feature

Setting Options Explanations

Settings

Curve Fitting Automatic curved page flattening

1 Cropping

Straight Fitting Automatic straight page flattening

Manual Manual scan by clicking [Scan] button

Auto Automatically scans when the camera

Scan

Interval

Repeat (5sec) Automatic scanning by a 5-second

Repeat (7sec) Automatic scanning by a 7-second

3 Edge Fixing

4 Finger Hiding Automatically erases fingers

BMP Save scanned image to BMP file

JPG Save scanned image to JPG file

PNG Save scanned image to PNG file

TIFF Save scanned image to TIFF file

TIFF (Multi) Save scanned image to a Multipage TIFF file

PDF(Image) Save as an image-based PDF file

Output

Format

PDF(Searchable) Convert image into searchable PDF file

PDF(Text) Convert image into editable text PDF file

JPEG Save as JPEG file

EPUB Convert image into an Electronic Publication

Te xt Convert image into editable Text file

Word Convert image into editable Word file

MP3 (Text to Convert scans into text-to-speech in MP3

NOTE: This is used for scanning thicker

books with curved surfaces

NOTE: This is used for scanning thinner

booklets with straight surfaces

detects a page is turned

countdown

Automatically crops a document and repairs

the damaged edges

E-Book file

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8 Prefix

9 Name By

speech) format

WAV (Text to

speech)

B&W (Document) Output image in Black & White and whiten

B&W (Binarized) Output image in Black & White

Image

Settings

Language Select OCR language.

B&W (Red Stamp) Output image in Black & White while keeping

Color (Original) Output image in original color

Color (Enhanced) Output image with color enhanced

Gray Output image in grayscale

Note: Make sure to select the correct language of the original text

from the drop-down menu to perform text recognition.

Add prefix for the file name

Serial Name by serial number

Date & Time Name by date and time

Convert scans into text-to-speech in WAV

format

background

red stamps

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The Special Feature of Book Scan Mode

Finger Removal Function

The VIISAN OfficeCam offers a very useful function which detects fingers at the margin of

books and erases them from the scanned image. The following requirements must be

fulfilled before using the “Finger removal” function properly.

1. Ensure that you have selected the [Finger Hiding] function in the software.

2. Place an opened book face up on the black scan mat.

3. The center of the book must be aligned with the vertical orange line on the screen.

4. The fingers should be placed in the middle of the edges of the opened book.

1/4

A quar ter space

of book length.

1/4

A quar ter space

of book length

5. The fingers should be positioned with a similar distance to the text elements in the

book as the following picture shows.

Keep a

distance at

least 10 mm

between text

and finger

NOTE: If the distance is too small, the finger removal function may not correctly remove

the fingers from the scanned image.

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Correct Finger Position

There are some finger positions that can cause a malfunction of the "Finger Removal"

function.

The following are a few examples of correct and incorrect finger positions.

Distance too small

The fingers should be positioned at a distance to the text elements in the book as shown

in the picture example. Do not place fingers too close to the text of the book.

Correct Incorrect

Multiple fingers hold the book

When using multiple fingers to hold down the book, place your fingers together in the

middle of the edge of the book. Do not spread your fingers too far apart.

Correct Incorrect

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Single Finger Position

Always keep your finger straight and placed on the middle section of the opened book.

Do not place your finger on the top or bottom of the opened book.

Correct Incorrect

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Mixed Patterns and Colors

To sc an a f la t , color magazine or catalog, we recommend turning-off the “Finger Hiding”

function in the scan settings, as the finger removal function may cause malfunction, the

reason being that the analyzing algorithm will detect an area of mixed patterns and colors

at the border of the image.

Do not place your finger on the book’s edge if mixed patterns are present.

Correct Incorrect

Do not place your finger on a book edge with color printing.

Correct Incorrect

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Scan Size Limitations

An opened book can’t occupy less than one-half the width of the scanning area.

If scanning with a book that is too small, the finger removal function may not correctly

remove the fingers from the scanned image

Do not place the book outside the scanning area.

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Auto Scan Function

This VIISAN OfficeCam scanner software offers a very useful automatic scan function.

When the scanner device detects a page is turned, the software will automatically start

continuous scanning. To use the Auto Scan function, please set the Scan Interval to

“Automatic” from the top setting panel and then press “Start” button to start auto scanning,

to stop scanning, press the “Stop” button.

Auto Scan

Detect page turning

Auto scans and removes fingers

from the scanned image.

Scan Interval

You ca n al so s et t he s pe ci fi ed time interval to continue scanning for an extra page.

5 or 7 Sec.

The book scanner automatically activates after the specified time-period passes.

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Setting Front and Back Cover Images

To scan the front and back cover images of your book, you can follow the below steps.

Click on the "Front Cover" button on the left-hand side.

1) Place the book front-cover (face up) at the center of the scan mat.

2) Set the [Image Settings] feature option to “Color (Original).” Highly recommended!

3) Press the [Scan] button to scan the front cover image.

NOTE: When entering the cover scan mode, the software will automatically activate the

auto-cropping function.

4) After scanning, the book cover thumbnail will be automatically displayed in the left

side preview window as in the example below.

5) To sc a n the back-cover image, click the "Back Cover" button and turn the book to

the back-side (face up) at the center of the scan mat, then press the [Scan] button

to scan the back-cover image.

NOTE: Yo u can click “X” icon on the thumbnail to remove the cover image and rescan a

new image if necessary.

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Usage Example

How to Take a Nice Snapshot?

To s c an a nice snapshot well, you can follow the below steps.

1) Click on the [Photo] function tab in the top menu bar.

2) Set the [Cropping] feature option to “Automatic”.

3) Set the [Scan Mode] feature option to “Single Page”, this will instruct the software

to only capture one side of the object.

4) Set the [Name By] feature option to “Serial” or “Date & Time”.

5) Set the [Image Settings] feature option to “Color (Enhanced)”, this will instruct the

software to improve the color quality of the output image. If can also choose other

color filter features like Mosaic, Negative, Nostalgic, Patently, and the Sketch to

capture your photo. Set the [Output Format] feature option to “JPEG”, this will

instruct the software to output the image file in the JPEG format.

6) Click on the [Capture] button in the upper right corner, then you should see in the

file column on the right side that a JPEG file has been created.

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How to Scan a Color Document Well?

To s c an a color document well, you can follow the below steps.

7) Click on the [Document] function in the top menu bar.

8) Set the [Cropping] feature option to “Automatic”.

9) Set the [Scan Mode] feature option to “Single Page”, this will instruct the software

to only capture one side of the object. (You can also select “

to scan both sides of an object and merge them into one image. This is useful

when you want to scan both sides of an object, for example business cards, and

merge them into one image file.)

10) Set the [Name By] feature option to “Serial” or “Date & Time”.

11) Set the [Image Settings] feature option to “Color (Enhanced)”, this will instruct the

software to improve the color quality of the output image.

12) Set the [Output Format] feature option to “JPEG”, this will instruct the software to

output the image file in the JPEG format.

13) Click on the [Scan] button in the upper right corner, then you should see in the file

column on the right side that a JPEG file has been created.

Merge Horizontally”

NOTE: Avoid scanning documents in places near window or other environments with

strong lighting. Excessively bright ambient lighting will affect image saturation and thus

affect scanning results.

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Scanning a document and saving it as a PDF file

To s c an a si n gl e p ag e d o cum en t a nd sa ve it as a PDF file, you can follow the below

steps.

1) Click on the [Document] function in the top menu bar.

2) Set the [Cropping] feature option to “Automatic”, this will instruct the software to

search for a single suitable document in the preview window and crop out a good

image. Once this object is detected, you will see a green color box drawn around the

object in the preview window.

3) Set the [Scan Mode] feature option to “Single page”, this will instruct the software to

only capture one page of the document.

4) Set the [Scan Interval] feature option to “Manual”.

5) Check “Edge Fixing” and “Text Orientation” on the menu bar if necessary.

6) Set the [Output] feature option to “PDF (Image)”, this will instruct the software to

output the image file in the PDF format.

7) Set the [Scan Settings] feature option to “B&W (Document),” this will instruct the

software to output the image file in the B&W style and remove undesired shadows.

8) Click on the [Scan] button in the upper right corner, then you should see a PDF file

has been created in the file column on the right side.

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Scanning a Multi-Page Document into a PDF file

To s c an a mu l ti pl e p a ge do cu m en t i n to a PD F fi le , you can follow the below steps.

1) Click on the [Document] function in the top menu bar.

2) Set the [Cropping] feature option to “Automatic”

3) Set the [Scan Mode] feature option to “Multiple page”, this will instruct the software to

capture multiple pages of the document.

4) Set the [Scan Interval] feature to “Manual”, this will instruct the software to wait for a

user capture command for each capture. (You can also select “Automatic” options to

let the software self-detect the page flipping process, or use “Repeat (5/7 sec)”

options to let the software repeatedly scan images after 5 or 7 seconds.)

5) Set the [Name By] feature option to “Serial” or “Date & Time”.

6) Set the [Image Settings] feature option to “B&W (Document)”.

7) Set the [Output Format] feature option to “PDF (Image)”.

8) Click on the [Scan] button to scan one page, then you should see a new page has

been added on the left-hand side in the preview column.

9) After all desired pages have been scanned, click [Export] next to the [Scan] button in

the upper right corner of the main window, then you should see a new PDF file has

been created in the file column on the right-hand side.

NOTE: During the image scan process, you can manipulate the temporary images in the

preview column on left-hand side, such as rotating the image, moving an image up or

down the list, deleting the image, or inserting a new image.

You ca n al so c li ck o n th e [Clear] button to delete all images when you are done.

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How to remove the punch holes from a scanned

document?

To remove the punch holes from a scanned document, you can follow the below steps.

1) Click on the [Document] function in the top menu bar.

2) Set the [Cropping] feature option to “Automatic”.

3) Check the “Punch Hole Removal” feature.

4) Select the output format.

5) Click on the [Scan] button in the upper right corner to scan the punch hole

document.

6) After scanning, the OffiiceCam software will automatically remove the punch holes

around the edges of the document and fill the holes with the color closest to the

originals.

Original Punch holes removed

NOTE:

• Punch holes may not be removed if the originals are fed skewed, or the punch holes are not along the edges of the document.

• The shape of punch holes that is not round cannot be removed.

• Punch holes may not be removed if the holes overlap the text, lines or graphics.

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Using the Crop Feature to Scan Multiple Images

at the Same Time

To u s e the crop feature to scan multiple images at the same time, you can follow the

below steps.

1) Click on the [Document] function in the top menu bar.

2) Set the [Cropping] feature option to “Automatic (Multiple)”, this will instruct the

software to search for multiple objects in the preview window and crop out as many

images as possible. A green color box will be drawn around any meaningful objects

that have been found in the preview window.

3) Set the [Scan Mode] feature option to “Single Page”.

4) Set the [Scan Interval] feature to “Manual”.

5) Set the [Output] feature option to “JPEG”.

6) Click [Scan], then you should see multiple image files been created.

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Scanning a High-Quality Image of a Business

Card

1) Click on the [Document] function in the top menu bar.

2) Set the [Cropping] feature option to “Automatic” for scanning a single card or

“Automatic (Multiple)” to scan with multiple cards.

3) In order to get a better image quality, please place the name card in the middle of

the scanning area. This will ensure the AE (Auto-Exposure) algorithm will not

over-expose the photo during the capturing process and thus cause the image to

be too bright.

Scanning Single Business Card

Incorrect Position Correct Position

Do not place the business card without

aligning to the center of the scanning

area.

Scanning Multiple Business Cards

Incorrect Position Correct Position

Do not leave a space in the center of

scanning area when scannign with

multiple business cards like the above

example.

To s c an individual business cards, please

place the business card close to the

position mark in the center of scanning

area.

To s c an mu lt i pl e business cards, please

place at least one name card in the center

of the scanning area. Otherwise the

image will be over-exposed.

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Scanning a Multi-Page Document into a Word

File

To s c an a mu l ti-page document and create OCR to then put into a Word file, you can

follow the below steps.

7) Click on the [Document] function in the top menu bar.

8) Set the [Cropping] feature option to “Automatic”.

9) Set the [Scan Mode] feature option to “Multiple page”.

10) Set the [Scan Interval] feature option to “Manual”.

11) Set the [Output Format] feature option to “Word”, this will instruct the software to

output the scanned result in a Word file.

12) Based on the content of the document, select Recognize Language from the

[Language] feature option.

13) Set the [Name By] feature option to “Serial” or “Date & Time”;

14) Click on the [Scan] button in the upper right corner to scan multiple pages.

15) After all pages have been scanned, click [Export] next to the [Scan] button in the

upper right corner of the main window, then you should see a new Word file has

been created in the file column on the right-hand side.

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How to scan barcodes and save the result in an

EXCEL file?

To s c an ba rc o des a nd sa ve th e r e sul t in a n E X CE L fi l e, you can follow the below steps.

1) Click on the [Barcode] function on the top menu bar.

2) Set the [Cropping] feature option to “Automatic”.

3) Set the [Scan Interval] feature option to “Manual”.

4) Based on the barcode type to select Barcodes or QR Code from the Barcode feature

option.

5) Set the [Scan Settings] feature option to “Color (Original)”.

6) Set the [Output format] feature option to “Excel + JPEG”, this will instruct the

software to output scanned barcode in an EXCEL file and keep an image file, (you

can also select “Text + JPEG” options to output the scan result into a text file with

keep an image).

7) Set the [Name By] feature option to “Barcode”, this will instruct the software to save

the image file and name it with the barcode number scanned from this image.

8) Click on the [Scan] button on the upper right corner, then you should see an EXCEL

file pop out with scanned barcode value stored in it.

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How to scan QR barcode and open URL?

To s c an QR code and automatically execute URL after scanning, you can follow the

below steps.

1) Click on the [Barcode] function on the top menu bar

2) Set the [Cropping] feature option to “Automatic”.

3) Set the [Scan Interval] feature option to “Manual”.

4) Select the [Barcode] feature option to “QR Code”.

5) Set the [Scan for] feature option to “URL Access”.

6) Set the [Output format] feature option to “Excel + JPEG”, this will instruct the

software to output scanned barcode in an EXCEL file and keep an image file,

(you can also select “Text + JPEG” options to output the scan result into a text file

with keep an image).

7) Set the [Image Settings] to “Color (Original)”.

8) Place the QR code within the central square.

9) Click on the [Scan] button on the upper right corner, then the software will

automatically execute URL after scanning.

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Combining Multiple Image Files into One PDF

File

If you have captured multiple images in your file directory, you can easily combine them

into one PDF file.

1) In the file directory column shown on the right-hand side of the main control window,

you can press and hold the “Shift” key or the “Ctrl” key while you use your mouse to

click and select multiple JPEG image files.

2) Right click on these selected image files, and then you should see a pop-up window

with multiple options.

3) Please select the [Convert into PDF] option, then the PDF Creating Tool window will

appear.

4) In the PDF Creating Tool window, you can Add, Delete, Move Up, or Move Down an

image, or you can adjust PDF file size and name the File Name for the targeted

output PDF file.

5) When you are ready, please click on the [Export] button to create the PDF file.

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Comparing Multiple Image Files in One Window

If you have captured multiple images in your file directory, you can easily compare them

side-by-side by using the Image Comparing feature:

1) In the file directory column shown on the right-hand side of the main control window,

you can press and hold the “Shift” key or the “Ctrl” key while you use your mouse to

click and select multiple JPEG image files.

2) Right click on these selected image files, and then you should see a pop-up window

with multiple options.

3) Please select the “Compare” option, then the Image Comparison window will appear;

4) You ca n se le ct u p to 6 i ma ge s an d com pa re them in the same widow.

5) Using the “Lock/Unlock” option, you can rotate or zoom in on each individual image

or apply these functions to all images.

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How to use Visualizer feature in the classroom?

You ca n us e th is s of tw ar e al on g wi th a document camera as a powerful Visualizer.

First, you will need to connect your Notebook PC to a projector, and project your

computer screen onto the projector. Then launch this document camera software, and

follow the following procedures:

1) Click on the [Visualizer] function on the top menu bar.

2) Set the output format from the [Output Format] feature option.

3) Set the audio input from the [Audio] feature option.

4) Set the [Name By] feature option to “Serial” or ”Date & Time”.

5) Click on the [Resolution] button on the bottom of the main window and select a

desired resolution value. (Note: higher resolution will cause lower frame rate).

6) Click on the [Full Screen] button to enter the Full Screen mode.

7) Yo u ca n al so u se t he R ot at io n an d Zo om b ut tons to control the preview video.

NOTE:

1) This [Full Screen] display button only available under the [Visualizer] function mode.

2) Yo u ca n al so u se t hi s [Visualizer] function to create a video tutorial.

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How to convert batch documents with

the embedded OCR function?

You ca n us e embedded Optical Character Recognition (OCR) function to convert a batch

scanned images into searchable PDF and editable Word, Excel, and Text formats, it

supports more than 100 different languages.

1) Click on the [OCR] function tab on the top menu bar.

2) Ta b th e i co n to load the images to convert OCR.

3) Set the [Output Format] feature option to output the scanned images into an editable

Word, Excel, Text files or searchable PDF.

4) Based on the content of the document, select Recognize Language from the

[Language] feature option.

5) Set the [Name By] feature option to “Serial” or “Date & Time”.

6) After all the images have been added, click [Export] button in the upper right corner

of the main window to convert the files, then you should see a new export file that

has been created in the file column on the right-hand side.

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How to generate MP3 or WAV (Text to speech)

audio files?

To s c an an d g ene ra te MP 3 o r WAV (Te x t To S p ee c h) aud io fi le s, you can follow the below

steps.

16) Click on the [Document] function in the top menu bar.

17) Set the [Cropping] feature option to “Automatic”.

18) Set the [Output Format] feature option to “MP3 (Text to speech) or MAV (Text to

speech), this will instruct the software to output the scanned result in an audio format

file.

19) Set the [Language] feature for text speech based on the content.

20) Set the [Name By] feature option to “Serial” or “Date & Time”.

21) Click on the [Scan] button in the upper right corner to scan multiple pages.

22) After scanning, double-click on the left side thumbnail to enter edit mode.

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23) Within the edit mode, you can modify the text in the right side window and click the

play icon to the pre-test voice. If everything is correct, click the Exit button to exit the

edit mode.

24) Click the “Export” icon to output the audio (MP3/WAV) format file.

NOTE:

• The Text to speech function is only available for specific models.

• The OfficeCam is using Windows TTS (Text To Speech) embedded engine to

generate audio MP3 or WAV files from the recognized text in OfficeCam software.

Windows is by default configured to have “Voice” that corresponds to the GUI user

interface language of Windows. For example, if your using Win10 English, the

OfficeCam will be able to generate English output MP3 or WAV files. Besides, if

you want to generate other languages into an audio MP3 or WAV files such as

French from a paper document on your English Windows, this is by default not

possible because no French voice is installed.

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How to add the localized voices in Windows?

To a d d th e lo c al i zed v oi c es and use them in OfficeCam TTS (Text To Speech) output, you

can follow the below steps.

1) In Windows 10 Settings -> Time & Language -> Language -> select “Add a

language”

2) For example, select “Francais (France)” than click “Next” button.

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3) Check the “Speech Recognition” option and then click the “Install” button to

download the Speech pack.

4) Once the Francais (France) speech recognition pack is installed, you will see the

“Francais (France)” option appear on the Language setting menu.

5) Restart the OfficeCam software and select output format to “MP3 (Text to speech)”

to scan a France document then double-click on the left side thumbnail to enter

edit mode, you are now able to select a matching French voice ( “Hortense” here)

Page 56

Adding a Watermark in Scanned Document File

To a d d a c om m on wat er ma r k su c h a s D RA F T o r C ON F ID E NT I AL t o yo u r s ca n ned

document, you can follow the following procedures:

1) Click on the [Document] function in the top menu bar.

2) Click on the Watermark icon in the left-hand side toolbar to bring up the

Watermark setting dialog.

3) In the Watermark setting dialog, select [Add Watermark].

4) Type your watermark te xt in the Content box. You can try different fonts, size,

colors, transparency, and choose a layout while you’re at it.

5) Click [OK] to apply the Watermark settings to your document. Now you can try to

scan a document with the added Watermark.

(Original)

(Added Watermark)

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Configuring the PDF Settings

The documents you process with this software can be saved as PDF with differing

settings. The following steps can guide you in settings the detail options of a PDF file.

1) Click on the settings icon in the upper right-hand side of the main window and select “Setting” from the drop-down list.

2) Choose the “PDF Settings” tab.

3) In the PDF Settings dialog, you can set the file compression as low, standard, or

high in the drop-down list of each type of PDF format.

5) Click [Confirm] to apply these PDF settings to your document.

PDF (Image)

When you select this file type, this software cannot perform text recognition in your

document. Your PDF file will not be text-searchable, as it only contains the image of your

original document.

PDF (Searchable)

This file type is most commonly used. It contains two layers: the recognized text, and the

original image on top of the text. This way, you have both access to the recognized text -

*-and you still see the original image.

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Supported OCR Languages

The VIISAN OfficeCam software is embedded with a powerful OCR engine, which allows scan

documents and converts them into a searchable PDF, editable Word, Text, or Excel file. The OCR

function supports the following languages.

English German French Spanish Italian Polish

Swedish Danish Norwegian Dutch Portuguese Brazilian Galician Icelandic Greek Czech Hungarian Romanian Slovak Croatian Serbian Slovenian Luxembourgish Finnish Russian Belarusian Ukrainian Macedonian Bulgarian Estonian Lithuanian Afrikaans Albanian Catalan Irish Gaelic Scottish Gaelic Basque Breton Corsican Frisian Norwegian Nynorsk Indonesian

Malay Swahili Tagalog Japanese Korean Simplified Chinese Traditional Chinese Quechua Aymara Faroese Friulian Greenlandic Haitian Creole Rhaeto Romance Sardinian Kurdish Cebuano Bemba

Chamorro Fijian Ganda Hani Ido Interlingua Kikongo Kinyarwanda Malagasy Ori Mayan Minangkabau Nahuatl Nyanja Rundi Samoan Sotho Sundanese

Ta hi t ia n To ng an Ts w an a

Wolof Xhosa Zapotec

Javanese Nigerian Pidgin Occitan

Manx To k Pisin Bislama

Hiligaynon Kapampangan Balinese

Bikol Ilocano Madurese

Waray Serbian Latin Latin

Latvian Hebrew Numeric

Esperanto Maltese Zulu

Afaan Oromo Asturian Azeri (Latin)

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Luba Papiamento Ta t ar (Latin)

Turkmen (Latin) Welsh Arabic

Farsi Mexican Spanish Bosnian (Latin)

Bosnian (Cyrillic) Moldovan German (Switzerland)

Te tu m Kazakh (Cyrillic) Mongolian (Cyrillic)

Uzbek (Latin) Simplified Chinese+English Traditional

Chinese+English

Japanese+English Turkey

NOTE:

1) In order to correctly utilize the built-in OCR feature, when using the OCR function,

please set [Image Settings] option to “B&W (Document)” or “B&W (Red Stamp)”, this

will help to speed up the OCR recognition process.

2) If the document is placed in landscape, please check the “Auto Page Orientation”

function in the top menu bar, this function will help rotate the pages based on the text

orientation.

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FAQs (Frequently Asked Questions)

Q1: Why am I seeing the video from the Webcam instead of the book scanner?

A1: Please select the correct camera device by clicking on the [Device] setting in the lower left corner of the main window, and then select the correct book scanner device.

Q2: Why are there some noises (black dots) on my scanned document?

A2: When scanning a black and white document, please choose the “B&W (Red Stamp)” option from [Image Settings] feature settings for better image quality.

Q3: Why are there shadows on my scanned document?

A3: Please choose the “B&W (Red Stamp)” option from [Image Setting] feature settings and try again.

Q4: How can I merge multiple documents into one PDF?

A4: Please choose the “Multiple” option in [Page] feature settings, and please choose the “PDF” option from [Output] feature settings.

Q5: Why can’t the document be detected?

A5: Please make sure the document is on the black soft mat or try to restart the software.

Q6: Why does the image appear to be over-exposed? The text can’t be seen. A6: Please place document in the center of scanning window.

Q7: After capture, where are images been stored? A7: Please click the “Open” button on the right-hand side of the software’ main window. The default destination is “My Documents”, but you can also change the storage destination by clicking the [Select] button.

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If the device cannot be detected for a long time, you can try the following.

- Change the USB port.

Try to re con nect th e U SB devi ce with ano ther US B p ort, an d t hen re sta rt the sca nner and tr y a gai n.

-For Windows 10 computer

Go to "Settings Privacy Camera" to check whether the permission is allowed.

-Disable anti-virus software

If you have installed anti-virus software, please manually add the VIISAN client to the whitelist of

the anti-virus software.

-Watch our video tutorial

if the problem cannot be solved with the above methods, click to view the video tutorials at

https://www.viisan.com/en/video/type1.html

-Contact customer service

if you still need assistance, please contact our customer service at [email protected]

, We would be answered your email questions within 24 hours on business days.