Vidicode Featurephone 175 User Manual
Version 1.008 © Vidicode 2005
International
Headquarters
VIDICODE Datacommunicatie BV
Blauwroodlaan 140, 2718 SK Zoetermeer
The Netherlands
Tel. +31 79-3617181 Fax +31 79-3618092
vidicode@vidicode.nl www.vidicode.nl
Featurephone 175
1. Handset
2. Menu-keys
3. Backlight display
4. Function-keys
5. Speaker
6. Handset cord
7. Numerical keys
8. CryptoCard reader
9. CD drive
10. Recorder-keys
11. Speakerphone key
12. Volume-adjustment
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Connections
1. Power supply
2. RS 232 serial port
3. Start/Stop switch
4. Loudspeaker
5. Microphone
6. Phone line Out
7. Phone line In
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Recorder-keys
The recorder keys have specific functions in different situations although the
operation is always very similar. During recording and playback the keys
have the standard recorder key functions as explained below.
Record Backward Stop Pause/Play Forward Skip
The
and keys can be used to scroll through numbers in the
telephone book or through a settings menu. If no recording or playback is
taking place these keys always have an Up/Down or Left/Right function. The
key will always exit the current operation.
Function-keys
from left to right:
1. Hook control
2. Playback calls
3. Flash/History
4. Playback Microphone recordings
5. Telephone book
6. Playback Messages
7. Disk menu
8. Configuration
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Alfa-numerical functions
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Care and Maintenance
Keep the FeaturePhone 175 dry. If it gets wet, wipe it dry immediately
Liquids might contain minerals that can corrode the electronic circuits.
Use and store the FeaturePhone 175 only in normal temperature
environments. Temperature extremes can shorten the life of electronic
devices and distort or melt plastic parts.
Keep the FeaturePhone away from excessive dust and dirt that can cause
premature wear of parts.
Do not use harsh chemicals, cleaning solvents or strong detergents to clean
the FeaturePhone 175.
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Table of contents
1 Getting started .........................................................13
1.1 Out of the box.......................................................... 13
1.2 Connecting the Handset.......................................... 14
1.3 Connecting the power supply.................................. 15
1.4 Connecting to the telephone line............................. 15
1.5 Setting the FeaturePhone 175 up for use ...............16
1.5.1 Set the clock..................................................................16
1.5.2 Select the language ......................................................17
2 Using the FeaturePhone 175 ...................................19
2.1 Handset / Headset / Speakerphone ........................19
2.2 Initialising CD .......................................................... 20
2.3 Start a call ............................................................... 20
2.4 Accept a call............................................................ 21
2.5 End a call ................................................................22
2.6 Adjust the Volume ...................................................22
3 Operating the FeaturePhone 175.............................23
3.1 Frequently used key indicators................................ 23
3.2 Save Changes......................................................... 24
4 Recording calls ........................................................25
4.1 Automatic recording ................................................ 25
4.2 Copy recordings to CD............................................ 25
4.3 Making a CD suitable for the PC............................. 26
4.4 Notification ..............................................................26
4.5 Recording quality ....................................................27
4.6 Fax Recording......................................................... 28
4.7 Recording from the microphone.............................. 28
4.8 Microphone mode ................................................... 29
4.9 Automatic Gain Control ...........................................29
5 Search and play recordings ..................................... 31
5.1 Search recordings ...................................................31
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5.2 Search according to date ........................................ 32
5.3 Search according to code........................................32
6 Answering machine..................................................35
6.1 Turn the answering machine On .............................35
6.2 Record welcome message...................................... 36
6.3 New Messages........................................................ 37
6.4 Playback messages ................................................ 37
6.5 Remove messages.................................................. 38
7 Operating the CD recorder.......................................39
7.1 Free time left on CD ................................................39
7.2 Copy the memory to CD.......................................... 39
7.3 Copy a recording from CD to memory..................... 40
7.4 Create CD directory................................................. 40
7.5 Play audio CD ......................................................... 41
7.6 Erase CD Re-Writable............................................. 42
7.7 Erase memory......................................................... 43
7.8 Total recordings ......................................................43
7.9 Software update ......................................................44
8 The Telephone book ................................................47
8.1 Add a contact .......................................................... 47
8.2 Making a call from the telephone book....................47
8.3 Search a contact ..................................................... 48
8.4 Edit a contact ..........................................................48
8.5 Remove a contact ...................................................48
8.6 Call History.............................................................. 49
9 Using the CryptoCard ..............................................51
9.1 Insert the CryptoCard into the FeaturePhone 175 ..51
9.2 The CryptoCard and its PIN and PUC code............ 52
9.3 Making an encrypted recording............................... 52
9.4 Playing an encrypted recording............................... 53
10 Settings....................................................................55
10.1.1 Enter General Settings ..............................................56
10.1.2 Password protection ..................................................56
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10.1.3 CryptoCard.................................................................58
10.1.4 Clock .......................................................................... 59
10.1.5 Language ...................................................................60
10.1.6 Reset all values..........................................................61
10.2 Telephone Settings ................................................. 62
10.2.1 Enter the Telephone Settings ....................................62
10.2.2 Caller ID .....................................................................63
10.2.3 Put on hold.................................................................63
10.2.4 Flash time ..................................................................64
10.2.5 Wait after dial .............................................................64
10.2.6 Ring settings ..............................................................65
10.3 Recorder Settings....................................................66
10.3.1 Enter the Recording Settings.....................................66
10.3.2 Automatic recording...................................................67
10.3.3 Automatic CD Copy ...................................................67
10.3.4 Notification .................................................................68
10.3.5 Ask Store/Delete........................................................68
10.3.6 Beep after store .........................................................69
10.3.7 Minimum call time ......................................................69
10.3.8 Recording Quality ......................................................70
10.3.9 Fax Recording............................................................70
10.3.10 Microphone mode...................................................71
10.3.11 Microphone amplification........................................71
10.3.12 Automatic gain control............................................72
10.3.13 Humm filter .............................................................72
10.3.14 Footswitch...............................................................73
10.4 Answering machine Settings................................... 73
10.4.1 Enter the Answering machine Settings......................73
10.4.2 Turn Answering machine on ......................................74
10.4.3 Welcome message ....................................................75
10.4.4 Rings to answer on ....................................................75
10.4.5 Rings always answer .................................................76
10.4.6 Speaker after answer.................................................76
10.4.7 K-break detection.......................................................77
10.4.8 Maximum message time............................................78
10.4.9 Silence period ............................................................78
11 Using the PC software .............................................79
11.1 Install the software .................................................. 79
11.2 Start......................................................................... 79
11.3 View recordings on CD............................................ 80
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11.4 Create an archive on Hard disk............................... 81
11.5 Recycle bin.............................................................. 82
11.6 Export recordings ....................................................83
11.7 On Line software update .........................................83
11.8 Search recordings ...................................................84
11.9 Software Settings ....................................................85
12 Acknowledgements..................................................87
12.1 Guarantee ............................................................... 87
12.2 Liability .................................................................... 87
13 Index ........................................................................89
.
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1 Getting started
In this Chapter the connections of the FeaturePhone 175 are described.
1.1 Out of the box
In the box of the FeaturePhone 175 you will find:
• FeaturePhone 175
• handset
• curled handset cable with two RJ 10 connectors
• 7,5 volt AC power adapter
• flat telephone cable with two RJ 11 connectors
• CD recordable
• software CD
• manual
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1.2 Connecting the Handset
The handset is connected to the FeaturePhone 175 with the supplied curled
cable with two RJ 10 connectors.
• Connect one side of the curled cable to the connector at the bottom of
the handset.
• Connect the other side of the curled cable to the handset connector at
the bottom of the FeaturePhone 175. Lead the cable through the
dedicated groove to protect the cable.
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1.3 Connecting the power supply
The FeaturePhone 175 is powered through a wall socket power adapter.
• First connect the AC power adapter to the wall socket.
• Then connect the mini jack of the adapter to the Power connector on
the back side of the FeaturePhone 175.
1.4 Connecting to the telephone line
Connect the FeaturePhone 175 to the telephone line with the supplied flat
cable with two RJ11 connectors.
• Connect one end of the telephone cable to the telephone line wall
socket. (For UK only use the supplied BT telephone line adapter)
• Connect the other side of the telephone cable to the Line connector at
the back of the FeaturePhone 175.
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1.5 Setting the FeaturePhone 175 up for use
To configure the FeaturePhone 175 for use the Clock needs to be set and
the Language needs to be selected. These settings are part of the General
Settings menu. Setting the Clock and selecting the Language is described in
the next two paragraphs.
1.5.1 Set the clock
Set the clock as follows:
• Press
Configuration.
General Settings
NEXT MENU STOP
• Press MENU to enter the General Settings menu.
• Press NEXT twice
The display will show:
General Settings
Clock: Mon 12-06-03 10:31
NEXT CHANGE BACK
• Press CHANGE to set the clock
General Settings
Clock: ▓on 12-06-03 10:31
STORE << >> CANCEL
Press keys 1 - 7 to set the day:
• press 1 for Sunday
• press 2 for Monday
• press 3 for Tuesday
• press 4 for Wednesday
• press 5 for Thursday
• press 6 for Friday
• press 7 for Saturday
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General Settings
Clock: Mon ▓2-06-03 10:31
STORE << >> CANCEL
• Enter the date (format depending on selected language)
General Settings
Clock: Mon 12-06-03 ▓0:31
STORE << >> CANCEL
• Enter the time
General Settings
Clock: ▓on 12-06-03 10:31
STORE << >> CANCEL
• Press STORE to save the time.
Other options:
CANCEL to return to previous set time.
Use the << and >> keys to move the cursor left and right.
General Settings
Clock: Mon 12-06-03 10:31
NEXT CHANGE BACK
• Press NEXT to continue with language selection.
1.5.2 Select the language
Select the language as follows:
Enter the General Settings menu and scroll through the menu or continue
from the previous paragraph by pressing NEXT until the following display
appears:
General Settings
Language: English NEXT
CHANGE BACK
• Press CHANGE to scroll through the available options.
• Press BACK followed by STOP to leave the settings.
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Together with the Language the date format can change also:
Standard date format is : DD-MM-YY
When American has been selected as language the format is changed to :
MM-DD-YY
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2 Using the FeaturePhone 175
The FeaturePhone 175 is a special telephone aimed at the automatic
recording of telephone conversations. For this purpose the FeaturePhone
175 is equipped with a CD recorder. The FeaturePhone 175 can be
connected to any regular analog telephone line and is used as a regular
telephone. It has the ability to automatically record telephone calls as they
are being made. Telephone calls are recorded in flash memory during the
call. After the calls have ended the recordings are copied to CD. Both CD
recordable and CD rewritable’s can be used in the FeaturePhone 175.
The FeaturePhone 175 can also be used as headset telephone. The
FeaturePhone 175 has a standard headset interface to which the optional
headset can be connected. If desired the handset can be disabled when
using the headset. The FeaturePhone 175 also features a speakerphone
function.
Other features of the FeaturePhone 175 include the phonebook and
microphone recording ability. Recordings can be encrypted using the
CryptoCard option. Encrypted recordings can only be played using the same
or a matching card to the card the recording was made with. The telephone
can even be disabled without a CryptoCard present.
2.1 Handset / Headset / Speakerphone
The FeaturePhone 175 features a handset and speakerphone. Both the
handset and the speakerphone key control Hook contact. The Handset
controls Hook contact by a magnetic proximity detector mounted inside the
device-case below the cradle for the microphone side of the handset. Inside
the handset a small magnet is mounted that allows the FeaturePhone 175 to
detect whether the handset is lifted frrom the phone or put down again.
The handset control takes precedence over the speakerphone. If the
handset is “off hook”, press the Speakerphone key to transfer the call to the
speakerphone. The display will show “Speakerphone ON”. Press
speakerphone key again to transfer the call back to the handset. The display
will show “Speakerphone OFF”. If the call is on “speakerphone” and the
handset is “off hook” then putting down the handset will end the call.
An optional headset can be connected to the FeaturePhone 175. The
headset and handset can be used interchangeably. If a headset is used the
Hook control function
key can be used for “On” and “Off” hook.
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2.2 Initialising CD
During use of the FeaturePhone 175 there are various moments where the
CD drive has to be initialised before it can read and write.
During initialisation the display will show:
Initialising CD
At this point the FeaturePhone 175 cannot be used for any other functions.
The initialisation of the CD may take upto 30 seconds.
At other moments when the CD is used the display will show:
One moment please!
Also at this point the FeaturePhone 175 cannot be used for any other
operations.
2.3 Start a call
There are two ways to start a call.
Pick up the handset and wait for the dial tone. The display will show:
Number:
Dial the number and wait for the remote phone to ring.
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It is also possible to use the FeaturePhone 175 using mobile phone style:
• First enter the number.
The display will show:
Number: 0018563234543
STORE CLEAR STOP
• Then pick up the handset
The display will show:
Dial: 0018563234543
The number is dialed.
In stead of picking up the handset the speakerphone key can be used as
well.
In case a headset is connected to the FeaturePhone 175 the Hook control
function key can also be used to make the call.
It is also possible to start a call from the Telephone book. See § 8.2
2.4 Accept a call
When the phone is ringing the display will show:
Monday 07-07-03 11:57
Telephone ringing 1x
The FeaturePhone 175 will keep track of the number of rings that have
passed and show it in the display.
Pick up the handset to accept the call.
The speakerphone key can also be used to accept the call.
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In case a headset is connected to the FeaturePhone 175 the Hook control
function key
can also be used to accept the call.
2.5 End a call
A call is ended by placing the handset back on its rest or by pressing the
speakerphone key when the speakerphone was used.
In case a headset is connected to the FeaturePhone 175 the Hook control
function key can be used as well.
2.6 Adjust the Volume
The volume of the FeaturePhone 175 can be adjusted easily.
Use the + and - keys below the speaker to adjust the volume. Both for
speakerphone and handset use the volume can be set separately.
The FeaturePhone 175 will keep the speaker volume settings automatically.
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3 Operating the FeaturePhone 175
The FeaturePhone 175 has a common menu driven user interface. Most
function and operations are initiated by pressing a function key followed by a
sequence of display determined menu keys. The use of function keys and
menu keys is indicated as follows:
Function keys
The most frequently used functions of the FeaturePhone 175 have been
grouped in the function keys. Throughout the entire manual figures
representing the function keys are used to indicate the function key
corresponding to the described function. Pressing one of the function keys
will always result in a display where the various options are assigned to the
four menu keys.
Menu keys
After pressing a function key the available options are assigned to the four
menu keys. The operation of the menu keys is determined by the text in the
display right above the corresponding key. Throughout the entire manual
figures representing the display with or without the menu keys are used to
show the required action corresponding to the described feature.
Example:
General Settings
NEXT MENU STOP
█████ ▓▓▓▓▓ █████ █████
In this example you are instructed to press the menu key below the text
MENU in order to open the General setting menu.
3.1 Frequently used key indicators
The following menu key functions are consistently used throughout the
manual.
MENU in the display indicates the presence of an underlying menu
Press MENU to open the underlying menu
NEXT in the display indicates the presence of more menu items
Press NEXT to jump to the following menu item
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BACK in the display indicates the presence of an embracing menu
Press BACK to return to the embracing menu
STOP in the display indicates the absence of an embracing menu
Press STOP to return to operating mode of the FeaturePhone 175
CHANGE will toggle the item in the display between "On" and "Off"
In some cases CHANGE is used to increase or decrease a value.
3.2 Save Changes
After making settings the user is forced to press YES or NO before returning
to operation mode. Press STOP in the menu and the display will show:
Save Changes?
YES NO CANCEL
• YES returns the FeaturePhone 175 to normal use with changed
settings
• NO returns the FeaturePhone 175 to normal use without changed
settings
• CANCEL returns to the settings
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4 Recording calls
By default all telephone calls are recorded. Recordings are primarily stored
in flash memory. If a call is ended the recording is automatically copied to
CD. The recording also remains in memory.
Automatic copying of recordings to CD can be disabled in the Recording
Settings menu, see § 4.1. When Automatic copying is disabled recordings
can be copied to CD manually as described in § 7.2.
When recordings have been copied to CD they can be played back by the
FeaturePhone 175 but not yet on a PC. For the PC to be able to play the
recordings the CD has to have a PC compliant directory. The CD can have
an open or a closed directory. See § 7.3
4.1 Automatic recording
By default all calls are recorded automatically.
Automatic recording can be disabled in the Recording Settings menu, see §
10.3.2. When Automatic recording is disabled recording can be started
manually using the recorder keys.
There is one exception to Automatic recording: When the use of the
announcement message has been enabled recording of outgoing calls need
to be started manually.
For incoming calls the recording announcement message is played when the
phone is picked up.
For outgoing calls it is not possible to determine what the correct moment to
play the message is. It has therefore been made that the recording can only
be started manually and the message is played directly after the recording is
started.
The display will show START when the announcement message has been
selected in the menu.
4.2 Copy recordings to CD
During a call the recording is stored in the memory of the FeaturePhone 175.
Once the call has ended the recording is copied to CD. The automatic
copying of recordings from memory to CD can be turned ON and OFF in the
Recording Settings menu.
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When Automatic copy to CD has been disabled the unwanted recordings
can be removed from the memory. When all undesired recordings have been
removed the remaining recordings can be copied to CD. The copying of
recordings from memory to CD is described in § 7.2.
4.3 Making a CD suitable for the PC
A CD can only be read by a PC when the CD contains a directory of all the
files that are stored on the CD. For the FeaturePhone 175 this is not the
case. The FeaturePhone 175 can read the recordings on the CD without the
directory.
Creating a directory on the CD is described in § 7.3.
A CD can have more than one directory made.
The advantage of having a directory is that the CD can be read by the PC
and the search for a recording by the FeaturePhone 175 is performed much
faster, certainly when there are a large number of recordings on the CD.
The downside to creating a directory on the CD is that it takes up 16 Mb of
storage space on the CD which is taken away from the storage capacity of
the CD.
4.4 Notification
In certain countries or regions the recording of the telephone call has to be
announced to the remote caller. There are two ways to let the remote caller
know the call is being recorded
Notification tone. The notification tone is a regularly returning beep. The
beep can be heard both by the local and the remote caller. The
FeaturePhone 175 features a smart notification tone where the beep is
sounded only when a silence occurs during the call. This way you can
always be sure the remote caller will hear the beep.
Notification message: The notification message is a spoken message that
can notify the callers the call is being recorded. The message has to be
recorded first.
The sounding of the notification message is different for incoming and
outgoing calls.
For incoming calls the message is sounded when the phone is being picked
up. For outgoing calls the moment of playing the message is determined
manually. The reason being that the FeaturePhone 175 cannot determine
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when the remote side picks up the phone. Even when Automatic recording is
enabled the recording of outgoing calls has to be started manually when the
notification message is enabled. The recording is started by pressing START
in the display. The notification message is played when the recording is
started.
The notification tone and message can be enabled separately and together.
See § 10.3.4 for details.
4.5 Recording quality
The recording quality refers to the format of the file that the recording is
stored in. The file format is determined by the way the recording is
compressed. The compression in turn determines the file size and the quality
of the recording. A highly compressed recording generally has a poorer
quality.
The FeaturePhone 175 supports 5 different formats. The table below shows
the relation between recording quality and storage capacity for a standard
700 Mb CD recordable. Only Digitalk is not a Microsoft supported
compression method. The others all are.
Recording quality
CD capacity
Bit stream
G.711 A-law
25 hours
8000Bs
G.711 u-law
25 hours
8000Bs
Digitalk
191 hours
1062.5Bs
G.723 High rate
254 hours
800Bs
G.723 Low rate
307 hours
662.5Bs
By default the FeaturePhone 175 is set to record in G.723 High rate
compression format.
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