Venali Internet Fax Services User Manual
Venali Internet Fax Services | Microsoft® Office User Guide | www.venali.com
Desktop Fax Services: User Guide for
Microsoft® Office 2003
Version 1.0
Contents
Introduction ................................................................................................................................. 4
Features for Microsoft® Office 2003 Users....................................................................................... 4
Requirements for using the Internet Fax service ............................................................................. 4
Registering for the Internet Fax service......................................................................................... 5
Sending Faxes............................................................................................................................... 5
Receiving Faxes.......................................................................................................................... 1 1
Account Management Center (AMC)................................................................................................ 1 2
Additional Resources.................................................................................................................... 1 6
Desktop Fax Services: User Guide for Microsoft® Office 2003 - 2 -
Introduction
The purpose of this guide is to familiarize users with how the Venali Internet Fax Service works
within the Microsoft® Office System.
Venali Internet Fax Desktop Solutions are seamlessly integrated into Microsoft® Office 2003, enabling
you to send and receive faxes over a secure IP network from any email-enabled device. Messages can
be delivered to and received from anyone, worldwide.
With Venali Internet Fax service, individuals and companies optimize their business messaging
workflow, improve cost-efficiency, and are better able to manage their communications. Ultimately,
higher convenience, productivity and cost savings are achieved.
Features for Microsoft® Office 2003 Users
Send faxes from any email-enabled device and receive faxes into your email inbox
Choose a local fax number from over a thousand cities worldwide to receive faxes directly
into your email inbox
Custom cover sheets – select from pre-designed cover pages or customize your own
Calculate the cost of your domestic or international fax before sending it
Security Fax Tokens – ensures the validity and authentication of each delivered fax with an
extra layer of security during transmission
Venali Fax Protector - protects your fax number by blocking spam faxes from your email
inbox
Account Management Center –users can examine account information including change
password, account balance, billing address and payment information, activate/deactivate the
account, and modify inbound and outbound emails.
Requirements for using the Internet Fax service
There are two basic requirements:
1. Microsoft® Office 2003 Software MUST be
installed
Printers folder must contain the Microsoft Office
Document Image Writer. (Note: If you installed
Microsoft® Office 2003 using the Administrator
account and are using another user account,
check the Printers folder to ensure that this
printer driver is installed.)
2. Valid Email Address
You must possess a valid email address to send faxes (no web-based email account.) Once you signedup for the fax service, you can add two more email addresses to your account using Venali Account
Management Center (AMC).
Desktop Fax Services: User Guide for Microsoft® Office 2003
Registering for the Internet Fax service
The first time you're ready to fax a document using Microsoft® Office 2003:
1. Click "Sign-up for a FREE trial" on the Microsoft® Office 2003 sign-up page, select the type of
Internet Fax Package desired, and then click ‘Next’.
2. In the In-bound Fax Number Preferences section, select the type of number desired (metro
or toll-free). For metro, select the country, state and city, and click ‘Next’. (Note: toll-free
numbers are designated for usage within the continental U.S. Upon request, they may be enabled for
usage in Canada at an additional fee).
3. Enter a valid Email address (no web-based email account) for sending and receiving faxes,
and a password containing 6-12 characters, with at least one letter and one number. (Note: upon
completion of sign-up, you will be able enter additional email addresses for this account for use from
different computers, such as a laptop or home computer).
4. In the Venali Fax Services Agreement section, review the Terms and Conditions, select the
checkbox, and click ‘Next’.
5. In the Customer Registration section, enter your user information, and click ‘Next’. Follow
the same process in the Billing Information section, and select the checkbox if your billing address is
the same as your customer address.
6. In the Activate Account section, click Download Activation Program and OK to save
the program to a disk. Specify the file download location where you want to save the
Activation program, click Save and double-click Activate Venali Fax.exe program. Select
"Yes" when prompted to activate the Venali fax account. You will receive a dialog box
confirming that "Venali Fax Service has been activated on this computer. You may now send
faxes from Microsoft® Office 2003".
Sending Faxes
Faxes can be sent from a Tablet PC, laptop or the desktop simply by addressing an email message to
the recipient’s fax number and attaching the document(s) as you would an email.
There are two ways to send faxes: directly from any Microsoft Office 2003 application or from
Microsoft Outlook 2003.
Desktop Fax Services: User Guide for Microsoft® Office 2003
Instructions when faxing from Microsoft Office 2003 applications:
Select File > Send To > Recipient Using Internet Fax Service from the menu bar.
Microsoft Office 2003 will convert the document to an attachment to be faxed.
Address your fax: Enter the recipient's name in the “Fax Recipient” field, select the country of the
fax destination from the drop down menu, enter the city/area code and insert the fax number in the
“Local” field.
Select a cover sheet: From the task pane on the right-hand side, select the type of cover sheet you
would like to use: Business Fax, Personal Fax, or Standard Fax. To use a custom cover sheet, select
the “Custom” button to import a custom cover sheet saved on your hard drive into the menu bar.
Once you select the type of fax cover page, you can populate the necessary fields “Subject:”,
“Date:”, “To:”, “Phone Number:”, “Fax Number:”, “From:”, “Phone Number:”, “Fax Number:”,
and “Comments:.”
Alternatively, you can download variety of cover sheet templates for free from Office Marketplace
at:
Desktop Fax Services: User Guide for Microsoft® Office 2003
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