Vectron Vario II, Mini II User Manual
VECTRON SYSTEMS
Vectron POS Vario II
User manual
Your Vectron dealer
Stamp
Date: 19.10. 2012
© 2011 to 2012 by Vectron Systems AG
Subject to error and technical modification
Manufacturer
Vectron Systems AG
Willy-Brandt-Weg 41
48155 Muenster, Germany
www.vectron.de
Leading in POS Technology
Vectron
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Contents
1. Terms, signs and symbols .................................................11
1.1. Notes on safety............................................................................... 11
1.1.1. Signal words .................................................................................... 12
1.1.2. Safety symbols ............................................................................... 13
1.2. References to information ............................................................ 13
2. General notes on safety .................................................... 14
3. About this manual .............................................................. 16
3.1. Target group ................................................................................... 16
3.2. Purpose............................................................................................ 16
3.3. Dealer support ................................................................................ 16
3.4. Explanatory notes on content ...................................................... 17
4. Specification ......................................................................19
4.1. Vario II POS system ........................................................................ 19
4.2. Vectron POS software ................................................................... 21
4.3. Use as directed ............................................................................... 22
4.4. Technical data ................................................................................. 25
4.4.1. Vario II POS system ........................................................................25
4.4.2. Power supply Vectron PS30 ......................................................... 27
4.4.3. Vectron POS software ................................................................... 28
5. Device description .............................................................29
5.1. Shipment .........................................................................................29
5.2. Device description ..........................................................................29
5.2.1. Vario II front view........................................................................... 30
5.2.2. Vario II rear view ............................................................................ 32
5.2.3. Vario II bottom view ....................................................................... 34
5.2.4. Ports and connections detailed view........................................... 36
5.2.5. Power supply Vectron PS30 ......................................................... 38
5.2.6. Power cord ...................................................................................... 40
5.3. Dimensions ...................................................................................... 42
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VECTRON POS VARIO II
6. Starting ............................................................................... 43
6.1. Set up of Vario II ............................................................................ 44
6.1.1. Selecting the setup site for Vario II .............................................44
6.1.2. Connecting Vario II to the power supply ..................................... 45
6.1.3. Connecting devices to Vario II ...................................................... 47
6.2. Placing the insert ...........................................................................48
6.3. Adjusting the display ..................................................................... 49
6.4. Adjusting the customer display .................................................... 50
7. Operation ............................................................................ 51
7.1. Switching the Vario II on and off .................................................. 51
7.1.1. Switching on the Vario II ............................................................... 51
7.1.2. Switching off the Vario II...............................................................52
7.2. Entering data to the Vario II ......................................................... 53
7.2.1. Entering data via the flat keyboard .............................................54
7.2.2. Entering data via touch screen .................................................... 54
7.3. Sign in to Vario II ............................................................................ 57
7.3.1. Sign in via operator button ........................................................... 58
7.3.2. Sign in via operator key ................................................................ 59
7.4. Sign out from the Vario II ..............................................................62
7.4.1. Sign out via operator button ........................................................62
7.4.2. Sign out via operator key .............................................................. 63
7.5. Working with guest checks ...........................................................64
7.5.1. Opening a GC ..................................................................................64
7.5.2. Booking PLUs to a guest check ....................................................65
7.5.3. Closing a GC .................................................................................... 65
7.5.4. Finalizing a GC ................................................................................ 66
7.5.5. Splitting PLUs of a guest check to invoice ................................. 67
7.5.6. Splitting single PLUs of a guest check to another guest
check ................................................................................................ 68
7.5.7. Moving all PLUs of one guest check to another guest check ... 69
7.5.8. Transferring a guest check to another operator ....................... 69
7.6. Working with hold buffers ............................................................. 70
7.7. Working with reports ..................................................................... 71
7.8. Void and Correction ....................................................................... 72
7.9. Restarting Vario II .......................................................................... 72
6
8. Shut down ........................................................................... 73
9. Errors, possible reasons and troubleshooting ................ 76
10. Service and maintenance ..................................................79
10.1. Cleaning ........................................................................................... 79
10.1.1. Cleaning housing and display ....................................................... 79
10.1.2. Cleaning the contacts .................................................................... 79
10.2. Maintenance ....................................................................................79
10.2.1. Exchanging the insert .................................................................... 80
10.3. Contacting the customer service ................................................. 81
11. Disposal ..............................................................................82
12. Glossary ..............................................................................83
13. Icons ....................................................................................85
14. EC Declaration of conformity ............................................94
15. Accessories ........................................................................95
15.1. Operator lock systems ................................................................... 95
15.1.1. Operator lock Vectron L10 ...........................................................95
15.1.2. Operator lock Vectron L20 ........................................................... 96
15.1.3. Operator lock Vectron L30 ........................................................... 96
15.2. Customer displays ..........................................................................97
15.2.1. Customer display Vectron C56 .....................................................97
15.2.2. Customer display Vectron C75 .....................................................98
15.3. Touch pens ...................................................................................... 99
15.3.1. Vectron Touch pen .........................................................................99
15.3.2. Multifunction touch pen ................................................................ 99
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VECTRON POS VARIO II
16. Other Vectron products ..................................................100
16.1. Stationary POS systems ..............................................................100
16.1.1. Vectron POS ColorTouch .............................................................101
16.1.2. Vectron POS Mini II ...................................................................... 102
16.1.3. Vectron POS Modular ..................................................................103
16.1.4. Vectron POS SteelTouch II ..........................................................104
16.1.5. Vectron POS SteelTouch Light ...................................................105
16.1.6. Vectron POS SteelTouch PC ........................................................10 6
16.2. Hybrid and mobile POS systems.................................................107
16.2.1. Vectron POS MobilePad ...............................................................107
16.2.2. Vectron POS MobilePro ............................................................... 108
16.2.3. Vectron POS MobileTouch ...........................................................109
16.2.4. Vectron POS MobileXL ................................................................. 110
16.3. Software ........................................................................................ 111
16.3.1. Vectron Commander ....................................................................111
16.3.2. Vectron POS software .................................................................112
16.3.3. Vectron POS PC ............................................................................112
16.4. bonVito ..........................................................................................112
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1. Terms, signs and symbols
This chapter informs you about the terms, signs and symbols that
are used in this manual.
1.1. Notes on safety
This user manual contains safety notes, which indicate
hazards when operating the Vectron POS Vario II, in the
following referred to as Vario II.
Each safety note consists of three elements, the signal
word (1), the word message (2) and the safety symbol (3).
1
EN
3
Fig. 1: Example for a safety note
The instructions following the safety note tell you how to
behave in order to avoid the hazard.
2
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VECTRON POS VARIO II
1.1.1. Signal words
Signal words inform you about the risk of danger. The risk
contains information on how serious injuries are and how
probable it is that an injury will occur.
The signal word “DANGER” indicates a danger with high
risk, which will result in death or severe injury if it is not
avoided.
The signal word “WARNING” indicates a danger with medium risk, which could result in death or severe injury if it
is not avoided.
The signal word “CAUTION” indicates a danger with low
risk, which could result in minor injuries if it is not avoided.
A DANGER
A WARNING
A CAUTION
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NOTICE
The signal word “NOTICE” indicates a danger, which could
result in material damage if it is not avoided.
1.1.2. Safety symbols
Each safety note contains a safety symbol, which marks
the hazard graphically. If no special safety symbol is available, the general safety symbol is used.
Safety symbols have the following meaning:
Symbol Meaning
General safety symbols for signal word
A A
a
q
panels, warning of personal injuries.
General safety symbol for hazards for
which no special safety symbol is available.
Special safety symbol for hazards
through crushing.
1.2. References to information
This user manual contains information that refer to helpful
information concerning the handling of Vario II.
The information signal has the following meaning:
The information signal indicates references to information that can be helpful
when operating the Vario II.
i
EN
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VECTRON POS VARIO II
2. General notes on safety
This chapter informs you about general hazards that exist when
operating the Vario II.
Observe the following notes on safety by all means:
A DANGER
• Use exclusively undamaged power cords, power supplies and
POS systems in their original state. You can suffer an electric
shock, if for instance the components of the POS system are
not insulated properly. Please contact your Vectron dealer if
the components of the POS system are damaged.
• Never open the power supply and the POS system, e.g. in order
to repair the components of the POS system yourself. Yo u ca n
suffer an electric shock, since some components can have
residual current, which discharges when being touched. Please
contact your Vectron dealer if the components of the POS system are damaged.
A CAUTION
• Never put your fingers into the small gap between display
housing and hinge. You can crush your fingers, since the gap
becomes smaller when the display housing is moved. Before
adjusting the display please read chapter 6.3 “Adjusting the
display” on page 49.
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NOTICE
• Never set up the power supply and the POS system other than
described in the instructions. You can damage the compo-
nents of the POS system, if for instance the setup site is not
stable. Prior to setup please read chapter 6.1.1 “Selecting the
setup site for Vario II” on page 44.
• Put the safety plug of the supplied power cord exclusively into
a grounded socket with alternating voltage between 110 and
240 volt, which is protected with a fault current circuit breaker.
You can damage the power supply and the POS system, if for
instance voltage and current of another power supply network
are too high for the electronics.
• Have the programming, configuration and program functions
protected by passwords. Operators can change the program-
ming and configuration and execute program functions
deliberately or unintentionally, so that data is changed or
deleted and e.g. is no longer within the law. Please contact your
Vectron dealer, who will assign the operator rights according to
your requests.
• Never change the programming and configuration if you lack
sufficient knowledge and abilities. You can change them un-
intentionally, so that data is changed or deleted and e.g. is no
longer within the law. Please contact your Vectron dealer, who
will program and configure the POS system according to your
requests.
• Never use caustic cleansers for cleaning power supply and
POS system. You can damage the surface of the POS system
components, since caustic cleansers cause a chemical reaction
with the surface materials. Prior to cleaning read chapter 10.1
“Cleaning” on page 79.
• Always send the power supply and the POS system in the original packaging. The POS system components can be damaged
during transport, as another packaging may not absorb the
shocks as required. Keep the original packaging.
EN
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VECTRON POS VARIO II
3. About this manual
This user manual is part of the Vario II. The user manual must be
kept together with Vario II. When forwarding the Vario II please
forward this manual as well.
3.1. Target group
This user manual is meant for end users of the Vario II.
3.2. Purpose
This user manual informs you about performance and features of the Vario II. It is meant to inform you about how to
start, operate and close down the Vario II.
3.3. Dealer support
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Vectron Systems AG is the manufacturer of Vario II.
Vectron does not sell the Vario II directly to end users. The
Vectron specialist dealer from whom you purchased the
Vario II is your contact partner for all questions concerning the POS system.
The Vario II POS systems which Vectron sells to their
specialist dealers are neither programmed nor configured.
Your Vectron dealer should have programmed and configured your Vario II POS system after consulting you and
according to your requests.
For this reason, this user manual contains only the information that applies for all Vario II POS systems, since the
Vectron POS software should be programmed and configured individually for you. This user manual does not
contain information about programming and configuration
of the Vario II POS system.
You should have obtained detailed training and documentation, adjusted to your programming and configuration of
Vectron POS software, from your Vectron dealer.
3.4. Explanatory notes on content
The chapter “Specification” gives an overview on the tasks
for which you can use the Vario II. In chapter “Device
description” you are informed about the components of
Vario II, where you find the components, their designation
and the functions they have.
The chapter “Starting” explains the preparations required
for starting the Vario II. The normal mode of the Vario II is
explained in chapter “Operation”. The chapter “Shut down”
describes how to shut down the Vario II if you do not use it
for a longer period.
The chapter “Errors, possible reasons and troubleshooting” helps you to remove errors. The chapter “Service and
maintenance” explains how to clean the Vario II and how to
get technical support.
The chapter “Disposal” describes how to dispose of Vario II
after use. The “Glossary” explains abbreviations and terms
that are used in connection with Vario II. The chapter
“Icons” explains the graphical elements of Vario II and
their meaning.
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VECTRON POS VARIO II
The “EC Declaration of conformity” certifies the guidelines
with which Vario II complies and according to which standards the Vario II was built.
The chapter “Accessories” informs you about additional
products that you can buy and use together with Vario II.
The chapter “Other Vectron products” informs you about
other products, which Vectron offers in addition to Vario II.
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4. Specification
This chapter informs you about the features, the technical data
and the intended use of Vario II.
Vario II is a stationary POS system that consists of two components: the stationary POS system and the power supply Vectron
PS30 with a power cord.
4.1. Vario II POS system
Vario II is a stationary POS system, which you can also use
without network connection.
The two housing parts of Vario II consist of anthracite
plastic with a chrome-plated metal frame. A metal hinge
connects the two housing parts. The design of the upper
housing parts prevents splash water and crumbs from
penetrating.
The hinge between display- and keyboard housing allows
tilting the display vertically in order to adjust it to your
field of vision.
EN
Via the touch screen you enter data like bookings with your
finger or the touch pen. You can also enter data by pressing the keys of the flat keyboard.
A brightness sensor in the keyboard housing meters the
illuminance and controls the display brightness.
An operator lock is mounted to the keyboard housing of
Vario II. With the appropriate operator key you log in to
Vario II. Your Vectron dealer should have configured the
operator lock for you.
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VECTRON POS VARIO II
The keyboard housing of Vario II has a compartment
for Vectron specialist dealer information, to which your
Vectron dealer should have inserted a card with contact
information.
In a network you can configure the Vario II as client or as
server. A client sends for example data to a server, which
manages the POS systems network and processes the
received data.
Your Vectron dealer can integrate the Vario II via network
interface to a POS system network, so that the Vario II can
receive data via the network and send data to other POS
systems.
A loudspeaker is integrated to the display housing of
Vario II. Vario II uses sounds to inform you about received
messages, which were sent e.g. by a ServiceCall. Please
ask your Vectron dealer to configure the sounds for you.
At the bottom of Vario II you find a bracket with ports. In
addition to the internal loudspeaker you can connect stereo loudspeakers to the audio port.
20
The six USB- and six serial ports at the bottom serve for
connecting external devices like e.g. printers, customer
displays and scanners. At the left side of Vario II there are
two more USB ports for connecting e.g. an USB stick or a
USB keyboard.
Vario II provides two ports to which you can connect cash
drawers. By means of a Y-cable you can connect up to four
cash drawers.
Vario II has a cache and a flash memory. In case of power
failure, the cache, where data is stored during operation
of the Vario II, is supplied with power by means of a buffer
battery. After switching off the Vario II data is stored in
the flash memory.
An SD-card slot is inserted in the Vario II. It serves for
reading and writing on SD-cards and SDHC-cards, e.g. for
storing and restoring data. For this purpose you require an
SD-card, which is not included in delivery.
Your Vectron dealer can mount a customer display to the
customer display connection of Vario II , which shows texts
and graphics. Please ask your Vectron dealer if you want
him to mount and configure a customer display.
Your Vectron dealer should have configured and programmed the Vario II according to your requests.
4.2. Vectron POS software
Vario II is supplied with Vectron POS software, which your
Vectron dealer configured and programmed.
All Vectron POS systems use the same software. The user
interface can be adjusted individually to the different mobile and stationary POS systems.
The functions that can be used with the installed Vectron
POS software depend on the applied software version, configuration and programming of the Vario II.
EN
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VECTRON POS VARIO II
4.3. Use as directed
Vario II may be used as POS system. The power supply
Vectron PS30 may be used for supplying the Vario II with
power.
Use the supplied power cord with safety plug to connect
Vario II and power supply Vectron PS30 to a grounded
socket. Using other power supplies and power cords is not
as directed. The power supply network must be protected
with a fault current circuit breaker.
Vario II and power supply Vectron PS30 must not be
opened. During normal operation of Vario II the port covers must not be removed from the ports. POS system and
accessories must not be changed.
The operating company of Vario II is responsible for storage and backup of data created with the Vario II. The data
is to be processed and stored in such a way that they comply with e.g. the demands of fiscal authorities.
22
Depending on configuration and programming of the
Vectron POS software, operators can modify the stored
data, configuration and programming of the Vario II, for
instance the PLU- or rights table for operators. Furthermore, operators can carry out functions like void if these
are enabled in the rights management of the POS system.
You should protect yourself against undesired changes of
the above mentioned parts of programming. This can be
achieved by using operator keys, RFID cards and passwords.
Each operator should be assigned his required authorization in the rights table of the POS system. Operator keys
and RFID cards, which enable these rights, must exclusively
be accessible to the respective operators. The passwords
must exclusively be known by the respective operators.
Operator rights must be assigned thoroughly, since operators - depending on their rights - can change or delete
data, configuration and programming of Vario II. These
changes can cause you financial damage or lead to penal
consequences, for instance if the stored data does no
longer comply with demands of the fiscal authorities.
The operating company is responsible for assigning the operator rights. Prior to starting, your Vectron dealer should
draw up a concept for the assignment of operator rights
together with you. Each operator of Vario II should exclusively be granted the rights he requires.
Your Vectron dealer is responsible for programming and
configuration of the Vario II. Vectron advises you not
to modify the programming and configuration yourself.
Please contact your Vectron dealer for any questions and
demands concerning programming and configuration.
Vario II and the power supply Vectron PS30 must be operated under ambient conditions as described in chapter 4.4
“Technical data” on page 25 . The Vario II must not be
set up in the open. Operating the components out of these
ambient conditions is not as directed.
EN
The touch screen must exclusively be touched with touch
pen or fingers.
Operation of Vario II is exclusively allowed with Vec tron
original accessories or accessories approved by Vec tron.
Your Vectron dealer will inform you about accessories that
you can use together with the Vario II.
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VECTRON POS VARIO II
Keep the packaging material for dispatch purposes. Send
the Vario II exclusively in its original packaging. Vec tron
Systems AG does not accept liability for damages due to
improper packaging.
Use as directed also includes the reading and understanding of this user manual. In addition, the accidental
regulations of the professional organizations have to be
observed.
Any other use than the one described is not as directed.
Vec tron Systems AG does not accept liability for damages
or injuries resulting from improper use.
24
4.4. Technical data
This chapter informs you about the technical data of
Vario II.
4.4.1. Vario II POS system
Technical data of the Vario II POS system
Display diagonal
Display type
Display backlight
Display size
Resolution
Colours
Input
Housing anthracite plastic with chrome-
Processor Marvell ARMADA 168, 1066 MHz
Main memory
Cache
Mass memory
Network port 10/100BASE-T, Ethernet
USB ports 8 x USB 2.0; type A; 2 of which at
Serial ports
Cash drawer ports
Audio socket
30.75 cm (12.1")
TF T- LC D
LED backlight
24.6 x 18.45 cm; active
800 x 600 pixel
up to 256
touch screen; flat keyboard with
108 keys
plated metal
512 MB DDR2-RAM
1 MB SRAM
4 GB Flash memory
the left side
6 x RS232; type RJ45; for external devices
2 x type RJ12; for up to four cash
drawers with Y-cable
3.5 mm jack; stereo; for loudspeaker
EN
25
VECTRON POS VARIO II
Technical data of the Vario II POS system
SD-card slot for SD-cards up to 4 GB and
Power supply through external power supply
Buffer battery for permanent power supply of
Power consumption max. 14 W
Temperature storage: -10 to 50 °C
Dimensions
(W x H x D)
Weight approx. 7.3 kg
Certified CE
SDHC-cards up to 32 GB
Vectron PS30
the cache
operation: 0 to 40 °C
see drawing; as shown in chapter
5.3 “Dimensions” on page 42
26
4.4.2. Power supply Vectron PS30
Technical data of power supply Vectron PS30
Input voltage 100 to 240 V alternating voltage
Input current max. 1.07 A
Output voltage 24 V direct current
Output current max. 3.3 A
Output power max. 80 W
Power consumption max. 93 W
No-load loss 0.3 to 0.5 W
Temperature storage: -40 to 85 °C
operation: 0 to 40 °C
Air humidity operation: 5 to 95 %, non con-
densing
Dimensions
(W x H x D)
Weight
Certified
7.6 x 14.6 x 4.3 cm
585 g
CE, UL
EN
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VECTRON POS VARIO II
4.4.3. Vectron POS software
Technical data of Vectron POS software
100,000
65,535
2,000
65,535
* Maximum values, which can only be obtained with special
programming.
PLUs *
Departments *
Operators *
Guest checks and customers *
200
POS systems per network *
100
Printers per network *
28
5. Device description
Here you are informed about the components of the Vario II,
where you find the components, their designation and their functions.
5.1. Shipment
Shipment of the Vario II POS system comprises the parts
listed below. Please check the correct delivery on receipt.
• Vectron POS Vario II POS system
• Operator lock as per order
• Two covers for the SD-card- and SIM-card slot; one when
the card is inserted, one for the empty casing
• Power supply Vectron PS30
• Power cord
• Four operator keys Vectron L10 or L20 for operator lock
Vectron L10 or Vectron L20
• Vectron POS software with licence
• User manual
• Dispatch box
EN
5.2. Device description
Here you are informed about the components of the
Vario II, where you find the components and their designation.
29
VECTRON POS VARIO II
5.2.1. Vario II front view
1
2
3
4
5
6
7
30
Fig. 2: Vario II front view
Pos. Designation
1 Touch screen
2 Compartment for Vectron dealer information
3 Brightness sensor
4 Keyboard film
5 108 keys
6 Keyboard bar
7 Operator lock
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