VCON Escort, Cruiser Installation And Setup Manual

Conferencing Systems

Escort/Cruiser

Desktop Systems

Installation and Setup Guide

DOC01062 Rev. 5.0 10.04

© 2001, 2003, 2004 VCON Ltd. All Rights Reserved.

Information in this document is subject to change without notice. No part of this
document can be reproduced or transmitted in any form or by any means ­electronic or mechanical - for any purpose without written permission from
VCON Ltd.

MeetingPoint is a registered trademark of VCON, Inc., in the United States.

VCON and Media Xchange Manager are trademarks of VCON Ltd.

Microsoft and the Microsoft Internet Explorer logo are registered trademarks or
trademarks of Microsoft Corporation in the United States and/or other countries.

Windows and NetMeeting are trademarks of Microsoft Corporation.

All other product names are trademarks or registered trademarks of their respective
companies or organizations.

CAUTION To comply with the limits for a Class A digital device, pursuant

to Part 15 of the FCC Rules, the VCON system card must be
connected to computer equipment certified to comply with
Class A limits. All cables used to connect the computer and
peripherals must be shielded and grounded. Operation with
non-certified computers or non-shielded cables may result in
interference to radio or television reception.

Limited Warranty

VCON Ltd. warrants the Product identified by the serial number indicated on the
HARDWARE either accompanying the SOFTWARE or purchased separately will
be free from defects in materials and workmanship under normal use and service
for a period of ONE (1) year from the date of receipt. This Limited Warranty shall
not apply to any product that in the opinion of VCON Ltd. has not been installed or
upgraded according to accompanying documentation from VCON Ltd. or been
subject to misuse, misapplication, negligence r accident while in the hands of the
purchaser. VCON Ltd. warrants that SOFTWARE will perform according to
accompanying user documentation for a period of 90 (ninety) days from the date of
receipt; replacement SOFTWARE will be warranted for 90 (ninety) days from the
date of receipt.

ii VCON Desktop Systems Installation and Setup Guide

GRANT OF LICENCE VCON Ltd. grants the Purchaser a non-exclusive and
non-transferable license to use the SOFTWARE product and to make one copy
solely for backup or archival purposes, which may include user documentation
provided via online or other electronic form. Additional copies may not be made,
nor may anyone else be allowed to copy or otherwise reproduce any part of the
licensed software without prior written consent of VCON Ltd.

COPYRIGHT All trademarks(s), logo(s), name(s), software, documentation and
other supporting materials relating to the Product are trademarked, copyrighted or
owned by VCON Ltd. as proprietary information protected by United States
copyright laws and international and applicable national treaty provisions and laws.
Software protection extends beyond its literal code to structure, sequence and
organization; any unauthorized use or modification would constitute a
misappropriation of VCON’s proprietary rights and a violation of the License
agreement.

LIABILITIES VCON’s entire liability and the Purchaser’s exclusive remedy shall
be at VCON’s option, either return of the price paid or repair/replacement of the
Product not meeting VCON’s declared Limited warranty. VCON or its suppliers
shall not be liable in any event to anyone for any indirect, incidental, consequential,
special or exemplary damages including without limitation damages for loss of
business profits, business interruptions, business information or other pecuniary
loss arising out of the use of or inability to use the said Product even if advised of
the possibility of such damages. In any case, VCON’s entire liability under any
provision of this agreement shall be limited to the amount actually paid by the
Purchase for the Product.

Modifications

The FCC requires the user to be notified that any changes or modifications made to
this device that are not expressly approved by VCON Ltd. may void the user’s
authority to operate the equipment.

VCON Desktop Systems Installation and Setup Guide iii

Safety Notice

The VCON system card should only be connected to and operated in SELV (Safety
Extra Low Voltage) computers. The VCON system card should only be connected
to computers that have a limited power source according to section 2.11 of the EN
60950 Safety Standard or to a computer that has a fire enclosure according to
paragraph 4.4.6-4.4.8 of the EN 60950 Safety Standard. After being connected to
the computer, only the external connectors should be accessible to users.

The VCON Desktop system card must only be used in a computer that has a screw­down cover or lid. As unsafe voltages (TNV) exist on the card, disconnect the
ISDN line from the card whenever the cover or lid of the computer is removed.

There must be an air gap of at least 2mm. between the VCON Desktop system card
and other components in the computer.

iv VCON Desktop Systems Installation and Setup Guide

For Users in Canada

NOTICE:
The Industry Canada Label identifies certified equipment. This certification means
that the equipment meets telecommunications network protective, operational and
safety requirements as prescribed in the appropriate Terminal equipment Technical
Requirements document(s). The Department does not guarantee the equipment will
operate to the user’s satisfaction.

Before installing this equipment, users should ensure that it is permissible to be
connected to the facilities of the local telecommunications company. The
equipment must also be installed using an acceptable method of connection. The
customer should be aware that compliance with the above conditions may not
prevent degradation of service in some situations.

Repairs to certified equipment should be coordinated by a representative
designated by the supplier. Any repairs or alterations made by the user to this
equipment, or equipment malfunctions, may give the telecommunications company
cause to request the user to disconnect the equipment.

Users should ensure for their own protection that the electrical ground connections
of the power utility, telephone lines and internal metallic water pipe system, if
present, are connected together. This precaution may be particularly important in

rural areas.

CAUTION Users should not attempt to make such connections

themselves, but should contact the appropriate electric
inspection authority, or electrician, as appropriate.

NOTICE:

The REN for this device is X.X. The Ringer Equivalence Number (REN) assigned
to each terminal device provides an indication of the maximum number of
terminals allowed to be connected to a telephone interface. The termination on an
interface may consist of any combination of devices subject only to the requirement
that the sum of the Ringer Equivalence Number of all the devices does not
exceed 5.

VCON Desktop Systems Installation and Setup Guide v

Pour les utilisateurs au Canada

AVIS:

L’étiquette d’Industrie Canada identifie le matériel homologué. Cette étiquette
certifie que le matériel est conforme aux normes de protection, d’exploitation et de
sécurité des réseaux de télécommunications, comme le prescrivent les documents
concernant les exigences techniques relatives au matériel terminal. Le Ministère
n’assure toutefois pas que le matériel fonctionnera à la satisfaction de l’utilisateur.

Avant d’installer ce matériel, l’utilisateur doit s’assurer qu’il est permis de le
raccorder aux installations de l’entreprise locale de télécommunication. Le matériel
doit également être installé en suivant une méthode acceptée de raccordement.
L’abonné ne doit pas oublier qu’il est possible que la conformité aux conditions
énoncées ci-dessus n’empêche pas la dégradation du service dans certaines
situations.

Les réparations de matériel homologué doivent être coordonnées par un
représentant désigné par le fournisseur. L’entreprise de télécommunications peut
demander à l’utilisateur de débrancher un appareil à la suite de réparations ou de
modifications effectuées par l’utilisateur ou à cause de mauvais fonctionnnement.

Pour sa propre protection, l’utilisateur doit s’assurer que tous les fils de mise à la
terre de la source d’énergie électrique, des lignes téléphoniques et des canalisations
d’eau métalliques, s’il y en a, sont raccordés ensemble. Cette précaution est

particulièrement importante dans les régions rurales.

AVERTISSEMENT L’utilisateur ne doit pas tenter de faire ces

raccordements lui-même; il doit avoir recours à un
service d’inspection des installations électriques, ou
à un électricien, selons le cas.

AVIS:

Le IES assigné à cette équipment est X.X. L’indice d’équivalence de la sonnerie
(IES) assigné à chaque dispositif terminal indique le mombre maximal de
terminaux qui peuvent être raccordés à une interface. La terminaison d’une
interface téléphonique peut consister en une combinaison de quelques dispositifs, à
la seule condition que la somme d’indices d’équivalence de la sonnerie de tous les
dispositifs n’excède pas 5.

vi VCON Desktop Systems Installation and Setup Guide

About this Installation and Setup Guide

This Installation and Setup guide explains how to set up the VCON Desktop
systems. The following chapter summary briefly describes this guide’s contents:

Chapter 1 Welcome to VCON Videoconferencing

Introduction to this Installation and Setup Guide

Chapter 2 System Installation and Connections

Procedures for installing the system card and connecting
the standard system equipment to your computer.

Chapter 3 MeetingPoint Setup

Procedures for installing the MeetingPoint application
and setting up its configuration.

Chapter 4 Troubleshooting

Solutions for possible problems that you may encounter
with the VCON system.

Appendix A Connecting Optional Accessories

Procedures for connecting optional accessories and
peripheral equipment to the VCON system.

VCON Desktop Systems Installation and Setup Guide vii

VCON Technical Support

This Installation and Setup Guide was designed to help you prepare your
videoconferencing system easily so that you can enjoy its many features.

IIf a situation occurs that is not covered by the supplied documentation, contact
your local VCON distributor, and request assistance from their VCON-trained
technical support department. Please describe the problem, device, and PC
operating system (if applicable), and any other relevant details.

viii VCON Desktop Systems Installation and Setup Guide

Table of Contents

TABLE OF CONTENTS

Limited Warranty ..............................................................................................ii

Modifications................................................................................................... iii

Safety Notice ....................................................................................................iv

For Users in Canada ..........................................................................................v

Pour les utilisateurs au Canada.........................................................................vi

About this Installation and Setup Guide..........................................................vii

VCON Technical Support ............................................................................. viii

1 Welcome to VCON Videoconferencing ............................................. 1

1.1 Desktop System Components ...................................................................2

Escort, Cruiser 150/384 Cards ..................................................................2

Desktop Camera........................................................................................4

Audio Devices...........................................................................................4

MeetingPoint Setup CD-ROM..................................................................5

Optional Accessories Supplied by VCON................................................5

2 System Installation and Connections ............................................... 7

2.1 Package Contents ......................................................................................7

2.2 Minimum System Requirements ..............................................................8

2.3 Desktop Systems Equipment Installation .................................................9

Installing the Videoconferencing Card...................................................10

Connecting the ISDN Line (Cruiser 150/384)........................................11

Connecting the Main Desktop Camera...................................................12

Connecting the Telephone Handset (Escort, Cruiser 150) .....................13

Connecting Multimedia Speakers...........................................................14

3 MeetingPoint Setup .......................................................................... 15

3.1 Uninstalling Previous MeetingPoint Versions........................................15

3.2 Installing MeetingPoint...........................................................................17

3.3 Starting and Exiting MeetingPoint® ......................................................25

System Managed by MXM.....................................................................25

Stand-alone System.................................................................................27

Exiting MeetingPoint..............................................................................27

3.4 Setting Up The MeetingPoint Configuration..........................................28

3.5 Changing Configuration Information .....................................................41

VCON Desktop Systems Installation and Setup Guide ix

Table of Contents

4 Troubleshooting................................................................................ 43

A Connecting Optional Accessories .................................................. 47

A.1 Connecting a Second Desktop Camera .................................................. 48

A.2 Connecting a VCR.................................................................................. 49

A.3 Connecting a Document Camera............................................................ 51

A.4 Connecting a PTZ Camera ..................................................................... 53

A.5 Connecting a Polycom SoundPoint PC 2-Way Speaker

(Escort, Cruiser 150 only) ...................................................................... 55

A.6 Connecting a Tabletop Microphone

(Cruiser 384 Executive Edition)............................................................. 56

x VCON Desktop Systems Installation and Setup Guide

1WELCOME TO VCON VIDEOCONFERENCING

Congratulations on your entry into the rapidly growing world of desktop
videoconferencing! VCON’s desktop video meeting systems are sophisticated, yet
friendly. They give you high video quality and powerful videoconferencing
capabilities over an enterprise’s Internet Protocol (IP) local-area (LAN), wide-area
networks (WAN) and Integrated Subscriber Digital Networks (ISDN).

VCON systems meet all the technical requirements prescribed in the H.323 and
H.320 ITU-T standards for networking.

T The H.323 standard prescribes the worldwide-accepted recommendations for

transmitting video, audio and data across IP LANs and WANs.

T The H.320 standard prescribes the worldwide-accepted recommendations for

transmitting video, audio and data over narrow-band ISDN digital telephone
lines.

The Escort provides an economical solution for enterprises that want to hold video
meetings over their connected IP network.

The Cruiser systems (150, 384) provide the ability to hold video meetings with
other parties over both IP networks and ISDN lines.

The standard VCON Desktop video meeting system includes a system PCI board, a
camera, an audio handset or microphone, MeetingPoint software, and cables.
Optional accessories such as additional cameras, multimedia speakers, and two­way speakers are also available.

VCON Desktop Systems Installation and Setup Guide 1

Chapter 1 Welcome to VCON Videoconferencing

1.1 Desktop System Components

All the components required for connecting and installing the Desktop Video
Meeting system are supplied along with comprehensive documentation and
powerful software to make your video meetings productive and enjoyable.

The main standard Desktop system components are:

• Videoconferencing PCI card

• Desktop camera

• Handset (Escort, Cruiser 150)

2 multimedia speakers (Cruiser 384)

• MeetingPoint setup CD-ROM

Escort, Cruiser 150/384 Cards

T The Escort enables video meetings over IP networks only at a video transmit

rate of up to 1.5 Mbps. It has connectors for the handset, multimedia speakers,
line-level audio, main camera, and composite video.

T The Cruiser 150 enables video meetings over IP networks at a video transmit

rate of up to 1.5 Mbps, and over ISDN lines at up to 128 kbps (1-BRI). Each
has a port for the ISDN connection, as well as connectors for a handset,
multimedia speakers, line-level audio, main camera, and composite video.

T The Cruiser 384 enables video meetings over IP networks at a video transmit

rate of up to 1.5 Mbps, and over ISDN lines at up to 384 kbps (3-BRI). The
card can process true wide-band audio. It has three ISDN ports, as well as:

— Two audio inputs (microphone and line level)

— Two audio outputs (primary and secondary)

— Three video inputs (S-Video, primary composite, secondary composite)

— Two video outputs (S-Video, composite).

2 VCON Desktop Systems Installation and Setup Guide

Chapter 1 Welcome to VCON Videoconferencing

Escort

Cruiser 150

Cruiser 384

Front Panel Views

VCON Desktop Systems Installation and Setup Guide 3

Chapter 1 Welcome to VCON Videoconferencing

Desktop Camera

The desktop camera is handy for both an office environment and for portable use. It
provides color video and includes a built-in microphone, focus, contrast, and other
controls for adjusting the image manually.

Desktop Camera

Audio Devices

Escort,
Cruiser 150

Cruiser 384 T For incoming audio, this system provides a pair of

For incoming and outgoing audio, these systems provide
a handset with a telephone-like receiver for incoming
and outgoing audio

multimedia speakers.

T For outgoing audio, the basic Cruiser 384 provides

the desktop camera’s built-in microphone.

The Cruiser 384 Executive Edition provides a
tabletop microphone (see “Optional Accessories

Supplied by VCON” on page 5).

4 VCON Desktop Systems Installation and Setup Guide

Chapter 1 Welcome to VCON Videoconferencing

MeetingPoint Setup CD-ROM

The CD-ROM in the original VCON Desktop Video Meeting system package
contains VCON’s conferencing application and online guides for setting up and
operating your system. The CD-ROM includes:

• MeetingPoint 4.6 or higher

• Microsoft Internet Explorer 5.0 (for viewing the online help)

• Online Product Guides

— Desktop Systems Installation and Setup Guide

— MeetingPoint User Guide

Optional Accessories Supplied by VCON

The following options may also be supplied by VCON as accessories for the
Desktop Video Meeting system:

Tabletop
Microphone

Document
camera,
PTZ camera

A high-performance unidirectional audio source. It is
highly sensitive, with a working range covering
approximately 6 meters (20 feet) at an area greater than
180° from the front of the unit.

Increases the video capabilities of the Desktop Video
Meeting system.

T A document camera shows a placed document on

the screens of both parties during a conference.

T A pan/tilt/zoom (PTZ) camera provides positioning

capabilities and high-quality video.

VCON Desktop Systems Installation and Setup Guide 5

2SYSTEM INSTALLATION AND CONNECTIONS

The VCON Desktop Video Meeting system installation includes the following
stages:

T Checking the items included in the shipping package

T Verifying that your computer equipment matches the minimum requirements

T Connecting the supplied equipment (for connection procedures of optional

accessories, see Appendix A, “Connecting Optional Accessories”).

2.1 Package Contents

When you open the VCON Desktop Video Meeting system shipping package for
the first time, check that the following items are included, in accordance with the
supplied product:

Item Escort Cruiser

150

1 Videoconferencing PCI card

1 Philips NTSC or PAL desktop camera

1 telephone handset and cable

2 multimedia speakers Opt Opt

1 ISDN cable N/A

3 ISDN cables N/A N/A

1 Audio stereo cable Opt

1 Camera control cable Opt Opt Opt

1 S-Video cable Opt Opt Opt

1 MeetingPoint setup CD-ROM

1 MeetingPoint User Guide

1 Warranty/ Registration card

2nd camera Opt Opt Opt

Pan/Tilt/Zoom camera Opt Opt Opt

















Cruiser

384

N/A



N/A



Opt

VCON Desktop Systems Installation and Setup Guide 7

Chapter 2 System Installation and Connections

Item Escort Cruiser

150

Polycom SoundPoint PC 2-way speaker Opt Opt Opt

External Tabletop/Desktop Microphone N/A N/A Opt

Cruiser

384

Legend:  - Standard, Opt – Option, N/A – Not applicable.

2.2 Minimum System Requirements

Before installing the VCON Desktop Video Meeting system, make sure that your
computer equipment meets the following minimum requirements:

T PC Pentium 200 MHz or higher

T Any Ethernet Network Interface Card (for LAN/IP videoconferencing)

T Windows 95/98 or Windows NT 4.0/2000 operating system with Microsoft

TCP/IP installed

T Microsoft Internet Explorer 4.0 (or later) installed.

To view the online help, IE 4.0 (or later) must be your default web browser.
If IE is not installed on your computer, you may install IE 5.0 from the
MeetingPoint CD-ROM.

T CD-ROM drive or access to a network CD-ROM drive

T PCI bus interface

T 32 MB RAM (for Windows 95/98-based computers)

64 MB RAM (for Windows NT/2000-based computers)

T 50 MB free disk space

T Mouse

T SVGA monitor or projector

T SVGA card supporting Direct Draw with minimum 2.5 MB memory.

8 VCON Desktop Systems Installation and Setup Guide

Chapter 2 System Installation and Connections

2.3 Desktop Systems Equipment Installation

This section describes how to connect the standard components of the VCON
Desktop Video Meeting system. The following table lists the appropriate
equipment installation procedures for each VCON desktop system and the page
number on which you will find the procedure. Except for the first procedure,

“Installing the Videoconferencing Card” you can perform the connections in any

order that’s convenient.

Procedure Escort Cruiser

Installing the Videoconferencing Card,

see page

10

Connecting the ISDN Line (Cruiser 150/384)

see page

11

Connecting the Main Desktop Camera

see page 12

Connecting the Telephone Handset (Escort,



N/A





Cruiser 150)

see page 13

Connecting Multimedia Speakers

see page 14

Opt Opt

Legend:  - Standard, Opt – Option, N/A – Not applicable.

Cruiser

150



384

N/A



VCON Desktop Systems Installation and Setup Guide 9

Chapter 2 System Installation and Connections

Installing the Videoconferencing Card

The first procedure in the installation of the VCON Desktop Video Meeting system
is the insertion of the system card into a free PCI slot (Cruiser 384 requires the
space of two adjacent slots) in the computer.

DANGER Before installing the videoconferencing card, turn off the

computer and all attached equipment. Disconnect them from
the power supply.

³ To install the videoconferencing card

1. Remove the computer’s cover.

2. Insert the supplied videoconferencing card into a free PCI slot and secure
it in place by tightening the slot's retaining screw.

3. Replace the computer’s cover.

Inserting the Videoconferencing Card

10 VCON Desktop Systems Installation and Setup Guide

Chapter 2 System Installation and Connections

Connecting the ISDN Line (Cruiser 150/384)

The Cruiser 150 supports connection over one ISDN line, through a Basic Rate
Interface (BRI) or two B-channels. If your card is a Cruiser 384, you can connect
up to three ISDN lines (3-BRI or six B-channels).

³ To connect the videoconferencing card to an ISDN line

Cruiser 150 T Connect an ISDN cable to the ISDN connector on

the videoconferencing card’s panel.

Cruiser 384 Cruiser 384 supports the connection of up to three ISDN

lines. If you are going to receive incoming Bonding
calls, the order of connection, as detailed below is
important.

T 1 BRI = 128 kbps connectivity. To use only one

ISDN line, connect an ISDN cable to the ISDN 1
connector.

T 2 BRI = 256 kbps connectivity. To use two ISDN

lines, connect the first ISDN cable to the ISDN 1
connector and the second ISDN cable to the ISDN 2
connector.

T 3 BRI = 384 kbps connectivity. To use three ISDN

lines, connect the first ISDN cable to the ISDN 1
connector, the second ISDN cable to the ISDN 2
connector, and the third ISDN cable to the ISDN 3
connector.

NOTE Verify that the NT1 ISDN Adapter, installed by your phone company or

ISDN carrier, is connected and configured properly.

VCON Desktop Systems Installation and Setup Guide 11

Chapter 2 System Installation and Connections

Connecting the Main Desktop Camera

As standard equipment, a desktop camera is provided with the VCON Desktop
Video Meeting system.

CAUTION Make sure that the camera is turned off.

³ To connect the main desktop camera to the Desktop Video Meeting system

T Connect the camera’s mini-DIN cable connector to the CAM1 connector

(for Cruiser 384, Desktop Camera) on the system card panel.

Before inserting the cable, align the arrow mark on the cable connector
with the breakage of the inner metal ring of the CAM1 (or Desktop
Camera) connector of the card.

Desktop Camera

Connecting the Desktop Camera to the Desktop System Card

12 VCON Desktop Systems Installation and Setup Guide

Chapter 2 System Installation and Connections

Connecting the Telephone Handset (Escort, Cruiser 150)

The Escort and Cruiser 150 support the use of a telephone handset as an audio
source.

³ To connect the handset to the Desktop Video Meeting system

T Connect the supplied handset or earpiece (optional) to the Handset

connector on the system card panel.

Connecting the Handset to the Desktop System Card

VCON Desktop Systems Installation and Setup Guide 13

Chapter 2 System Installation and Connections

Connecting Multimedia Speakers

Multimedia speakers are supplied as standard equipment with Cruiser 384 systems.
They may be provided as optional equipment with other VCON Desktop
Videoconferencing systems.

³ To connect multimedia speakers to the Desktop Video Meeting system

T Connect the speakers to the SPKRS connector on the system card’s panel.

-or-

T If the speakers are connected to a Soundblaster™-compatible sound card,

connect the audio cable between the Speakers connector on the system
card’s panel and the Line In connector on the sound card.

An additional audio stereo cable is included in the Cruiser 150 package as
standard equipment, and may be included in the Escort and Cruiser 384
packages as an option.

Connecting Multimedia Speakers to the Desktop System Card

14 VCON Desktop Systems Installation and Setup Guide

3MEETINGPOINT SETUP

After you finish installing the VCON Desktop Video Meeting system and
accessories, install and set up the MeetingPoint software application. The
MeetingPoint setup stages include:

T Verifying that your computer equipment matches the minimum requirements

(see “Minimum System Requirements” on page 8).

T Uninstalling any previous version of MeetingPoint

T Installing the new version of MeetingPoint

T Setting up the MeetingPoint configuration.

3.1 Uninstalling Previous MeetingPoint Versions

If a previous version of MeetingPoint is currently installed on the computer,
uninstall it completely. The Uninstall program deletes all previous MeetingPoint
information and files. However, the program provides the options of saving setup
information and the existing address book entries, which may shorten the process
of setting up MeetingPoint.

The Uninstall procedure depends on the previous MeetingPoint version:

• MeetingPoint 2.66 or earlier

• MeetingPoint 3.0 or later.

³ To delete the previous MeetingPoint version

T If the previous version is MeetingPoint 2.66 or earlier

1. In the Windows desktop, click Start, point to Programs and
MeetingPoint, and then click Uninstall MeetingPoint. The MeetingPoint

Uninstall Wizard opens.

2. Perform the instructions on the screen. When the Uninstall process is
complete, restart the computer.

VCON Desktop Systems Installation and Setup Guide 15

Chapter 3 MeetingPoint Setup

T If the previous version is MeetingPoint 3.0 or later

1. In the Windows desktop, click Start, point to Settings and then click
Control Panel. The Control Panel window appears.

Windows Control Panel

2. Double-click Add/Remove Programs. The Add/Remove Programs
Properties dialog box appears.

Add/Remove Programs Dialog Box

16 VCON Desktop Systems Installation and Setup Guide

Chapter 3 MeetingPoint Setup

3. Click VCON Meeting Point x.x and then click Add/Remove. The
MeetingPoint Uninstall Wizard opens.

4. Perform the instructions on the screen. When the Uninstall process is
complete, restart the computer.

3.2 Installing MeetingPoint

To communicate using MeetingPoint, TCP/IP protocol components must be
installed on your computer. If necessary, install them before installing
MeetingPoint. Consult with your system administrator.

The supplied MeetingPoint CD-ROM contains the Setup program for installing
MeetingPoint.

³ To install MeetingPoint on your computer

1. Close all open applications.

2. Insert the MeetingPoint CD-ROM into the computer’s CD-ROM drive.
After you close the drive door, the MeetingPoint Installation Utility
appears (see the figures on the next page).

If the Installation Utility window does not appear, click Start at the lower
left corner of the Windows desktop. Click Run to open the Run dialog box.
Locate and select the install application file on the CD-ROM drive and click
Open. In the Run dialog box, click OK

VCON Desktop Systems Installation and Setup Guide 17

Chapter 3 MeetingPoint Setup

MeetingPoint Installation Utility Window

3. Click Install MeetingPoint to start the MeetingPoint installation process.
If it’s not already in your computer, Microsoft NetMeeting will also be
installed.

A message then asks if your system will register to a VCON Media
Xchange Manager™ (MXM) system. If your system is managed by an
MXM, telephony exchange functions such as Call Forwarding, Call
Pickup, Call Transfer and Ad-hoc Conferencing are available.

MXM Management Question

18 VCON Desktop Systems Installation and Setup Guide

Chapter 3 MeetingPoint Setup

4. Click Ye s or No, accordingly, to continue. If asked if you are sure if you
want MXM management, click Yes again to install an MXM-managed
version.

If your computer requires, Setup installs Microsoft Direct-X drivers and
then Microsoft NetMeeting™ (version 3.01 for Escort users or 2.1 for
Cruiser users).

The Welcome screen appears.

Welcome Window

VCON Desktop Systems Installation and Setup Guide 19

Chapter 3 MeetingPoint Setup

5. Click Next. The User Information dialog box appears.

User Information Dialog Box

6. Type your Name and Company name. The product’s license number
appears automatically in the Serial box.

Click Next. The Software License Agreement appears.

Software License Agreement

20 VCON Desktop Systems Installation and Setup Guide

Chapter 3 MeetingPoint Setup

7. Read the terms and conditions in the software license agreement carefully.

— To accept the terms and conditions in the license agreement, click Ye s

to continue the installation. The Language Options dialog box
appears.

— To reject the terms, click No. The installation process ends.

Choosing Application Language

VCON Desktop Systems Installation and Setup Guide 21

Chapter 3 MeetingPoint Setup

8. Choose the language of your MeetingPoint application.

Click Next. The Choose Destination Location dialog box appears.

Choose Destination Location Dialog Box

9. The MeetingPoint program will be installed to the default folder.

If you want to install MeetingPoint in a different folder, click Browse. In
the Choose folder dialog box, select a different location and click OK.

The Start Copying Files dialog box appears.

Start Copying Files Dialog Box

22 VCON Desktop Systems Installation and Setup Guide

Chapter 3 MeetingPoint Setup

10. In the Start Copying Files dialog box, check and confirm your settings.

— To change any incorrect settings, click Back as many times as

necessary to open the appropriate dialog box.

— Otherwise, click Next to continue. The installation program copies

the MeetingPoint files to the destination folder on the hard disk. The
progress of the installation is shown.

MeetingPoint Installation Progress

Updating the MeetingPoint Registry

VCON Desktop Systems Installation and Setup Guide 23

Chapter 3 MeetingPoint Setup

At the end of the installation, the Setup Complete dialog box appears.

Setup Complete Dialog Box

11. To start MeetingPoint for the first time, you must restart the computer.
Select Ye s if you want to restart the computer now or select No if you
want to continue with another activity and restart the computer later.

Click Finish to implement your selection and close the Installation
program.

24 VCON Desktop Systems Installation and Setup Guide

Chapter 3 MeetingPoint Setup

3.3 Starting and Exiting MeetingPoint

®

MeetingPoint’s Start procedure varies, depending on whether or not your system
will be in a videoconferencing network managed by a VCON Media Xchange
Manager™ (MXM).

System Managed by MXM

³ To start MeetingPoint

1. In the Windows Desktop, click the VCON MeetingPoint icon.

The Login dialog box appears.

Initial Login to MXM

2. Enter MXM login information as follows (consult with your system
administrator):

MXM Login
Name

Password/
Verify Password

Gatekeeper The IP address of the MXM. If you do not know it, ask

The name of your computer as listed in the MXM
database and the MXM Administrator.

Password required to log in. The first time you register,
you must type it twice for verification. If you do not
supply this password, the login request is rejected.

your system administrator.

3. Click Connect to complete the login process.

— If the MXM automatically registers your computer, the MeetingPoint

application opens.

— If a message appears stating that the MeetingPoint startup cannot

proceed until login is granted, contact your system administrator.

After login is granted, click Connect to continue.

VCON Desktop Systems Installation and Setup Guide 25

Chapter 3 MeetingPoint Setup

If you are running MeetingPoint for the first time after installation (or
logging into a different MXM), the Configuration Wizard setup program
appears. This program asks you to enter the information required to run
MeetingPoint from your specific location. For the complete standard setup
procedure, see “Setting Up The MeetingPoint Configuration” on page 28.

MeetingPoint’s default properties are suitable for most video meeting
requirements. If you must change these settings, please consult with your
system administrator or VCON distributor.

At this point, if the system’s communication lines are connected, you may
start a video meeting and receive incoming video meeting calls.

Conference Panel(MXM Support) and Local Video Window

26 VCON Desktop Systems Installation and Setup Guide

Chapter 3 MeetingPoint Setup

Stand-alone System

³ To start MeetingPoint

1. In the Windows Desktop, click the VCON MeetingPoint icon.

The Conference Panel appears, followed by the Local Video window.

If you are running MeetingPoint for the first time after installation, the
Configuration Wizard setup program appears. This program asks you to
enter the information required to run MeetingPoint from your specific
location. For the complete standard setup procedure, see see “Setting Up The

MeetingPoint Configuration” on page 28.

MeetingPoint’s default properties are suitable for most video meeting
requirements. If you must change these settings, please consult with your
system administrator or VCON distributor.

At this point, if the system’s communication lines are connected, you may
start a video meeting and receive incoming video meeting calls.

Conference Panel - Stand-alone MeetingPoint

Exiting MeetingPoint

³ To exit MeetingPoint

T Double-click the MeetingPoint icon at the far left side of the Conference

Panel.

-or-

Right-click anywhere in the Conference Panel and click Exit.

If you are connected in a video meeting, a message asks you to hang up
before you exit MeetingPoint.

VCON Desktop Systems Installation and Setup Guide 27

Chapter 3 MeetingPoint Setup

3.4 Setting Up The MeetingPoint Configuration

This section provides procedures for setting up MeetingPoint according to your
particular specifications. As instructed in the previous section, you must restart the
computer after installing MeetingPoint in order to run it for the first time.

The Configuration Wizard guides you through the required stages and requests the
relevant information for normal operation of MeetingPoint.

In addition, you may change any of these configuration details (as long as they are
compatible with your equipment) whenever the system is on. The Properties
command is available:

T The Conference Panel’s shortcut menu. Right-click to open it.

T The Conference Panel button menus. Click any arrow to open a specific menu

for each MeetingPoint application.

T In particular windows and dialog boxes.

Configuration Wizard Introduction

³ To set up the MeetingPoint configuration

1. From the Configuration Wizard’s opening page, click Next to continue.
The User Information dialog box appears.

28 VCON Desktop Systems Installation and Setup Guide

Chapter 3 MeetingPoint Setup

2. In the User information section, type your First Name, Last Name,
Company name, and E-mail address.

User Information Configuration

Cruiser 150/384 only

In the Dialing Information section, click the Country that you are in, type
your area code, and type the appropriate digits for dialing an outside line
(External), a Long Distance call, or an International call.

If you need to dial a specific digit to receive an external line, you must type
that digit before the digits required for a long distance or international call.

For example, if you have to dial 9 to receive an external line, and then 01 to
dial long distance, type 901 in the Long Distance box.

Click Next to continue.

— If your Desktop system card is Escort, the LAN dialog box appears.

Proceed directly to step 7.

— If your Desktop system card is Cruiser 150 or Cruiser 384, the

Connection dialog box appears.

VCON Desktop Systems Installation and Setup Guide 29

Chapter 3 MeetingPoint Setup

3. In the Communication list, select the type of external communication line
your system will use.

Connection Dialog Box

None Select for using MeetingPoint with a LAN connection

only.

On Board ISDN Select for using MeetingPoint with an ISDN line

through the Desktop system card, in addition to a LAN
connection.

Click Next to continue.

— If you selected None, the LAN dialog box appears. Proceed directly

to step 7.

— If you selected On Board ISDN, the Switch Type dialog box appears.

30 VCON Desktop Systems Installation and Setup Guide

Chapter 3 MeetingPoint Setup

4. In the Switch Type dialog box, the country you are in already appears as
You r L o ca t io n (set in the User Information dialog box in step 2).

Switch Type Dialog Box

In the Switch Type list, the most common switch type for your country
appears automatically. If you are using a different switch type (according
to your ISDN carrier), click a different switch type:

• AT&T 5ESS Custom • German 1TR6

• National ISDN 1 • French VN3

• NT DMS100 Custom • Australian TS013

• Japanese NTT • Euro-ISDN NET3

In certain areas of the United States, the main ISDN network is Restricted
(data rate of 56K). If the computer is connected to a Restricted network,
select Check this box if you have restricted 56K access.

If you are not sure whether the computer is connected to a Restricted
network, do not select this option. If necessary, consult with your system
administrator or ISDN carrier.

Click Next to continue. The Phone Numbers dialog box appears.

VCON Desktop Systems Installation and Setup Guide 31

Chapter 3 MeetingPoint Setup

5. In the Phone Numbers dialog box, enter your ISDN phone numbers.

ISDN Phone Numbers Configuration

Select the
number of ISDN
phone lines you
will be using

Click the number of ISDN lines the system uses. The
number of available lines depends on the number of
BRIs (Basic Rate Interface) on the videoconferencing
card. Each BRI supports up to two phone lines of 64
kbps each (56 kbps in Restricted networks):

T Cruiser 150 – Up to 2 ISDN lines (1 BRI)

T Cruiser 384 – Up to 6 ISDN lines (3 BRI).

Phone Numbers In the Phone numbers boxes, type the ISDN numbers of

each line. Do not include your own country’s
international code or your local area code.

If your ISDN carrier supplied you two identical phone numbers for a BRI,
type the number in the consecutive boxes (#1, #3, #5). In all
other cases, the phone numbers for each ISDN line may be different.

Click Next to continue.

— If you selected switch type AT&T 5ESS Custom, National ISDN 1

or NT DMS100 Custom, the SPID Numbers dialog box appears.

— Otherwise, the LAN dialog box appears. Proceed directly to step 7.

32 VCON Desktop Systems Installation and Setup Guide

Chapter 3 MeetingPoint Setup

6. If your ISDN carrier supplies you with SPID (Service Profile Identifier)
numbers, you have to enter them in the SPID Numbers dialog box. A
SPID number describes the capabilities of each computer or phone on the
ISDN lines. This information may be important to your local telephone
company in defining the level of service to provide. If necessary, obtain
this information from your ISDN carrier.

SPID Numbers Configuration

Enter SPID Numbers information as follows:

Number of SPIDs Click the amount of SPID numbers that you have.
SPID 1,2,3,4,5,6 Type the SPID numbers.

If the SPID numbers for each line are identical, or you received only one
SPID number from your ISDN carrier, type that number in the SPID 1 box.
If you did not receive a SPID number, leave the SPID boxes blank.

Click Next to continue. The LAN dialog box appears.

VCON Desktop Systems Installation and Setup Guide 33

Chapter 3 MeetingPoint Setup

7. In the LAN dialog box, enter configuration information for holding video
meetings over the connected network.

LAN Connection Configuration

The LAN configuration includes:

User Name The user’s unique name on the connected network

(H.323 alias).

User Number The user’s unique logical number (E.164 string) as

defined by your network’s system administrator.
The User Number must consist of digits only.

For example, it could be the same as your phone
extension, so that others can remember it.

Gatekeeper
Address

The IP address of the MXM or H.323 Gatekeeper
to which the computer will register. This
information is optional. However, if your
organization has installed a gatekeeper, we
recommend that you enter its address. If you do not
know its address, ask your system administrator.

34 VCON Desktop Systems Installation and Setup Guide

Chapter 3 MeetingPoint Setup

If you leave this box blank, the computer cannot
register with a gatekeeper.

CAUTION If you want to register a stand-alone

system in an MXM, you must
uninstall MeetingPoint and then
define this request during the new
MeetingPoint installation. Do not
type the address of the MXM in this
space.

Allow Adaptive
Bandwidth

Select this option to enable reduction of the alloted
bandwidth if the network is congested.

Adjustment

Enable Lip
Synchronization
Mechanization

Select this option to enable adjustment of the video
and the audio if they are out of sync with each other
(see the MeetingPoint 4.6 User Guide, Appendix B,
“Monitoring the Conference State”).

Automatic
Buffering
Control

T Select this option to enable the system to

automatically control the amount of buffering
required to maintain the consistency of the
video and audio transmission. For example, if
video packets are delayed for 1 or 2 seconds,
the system will automatically synchronize the
transmission so that the delay does not disturb
the visible video.

T Deselect this option only if the automatic

buffering is not sufficient — for example, if
the quality of the video meeting is poor or
there is a noticeable delay.

Click Next to continue.

— If this version does not support MXM, the Online Directories dialog

box appears.

— Otherwise, the Pan/ Tilt/Zoom Camera appears. Proceed directly to

step 9.

VCON Desktop Systems Installation and Setup Guide 35

Chapter 3 MeetingPoint Setup

8. In the Online Directories dialog box, specify if you want to register with
an online directory, and if so, which one. Online directories contain lists of
registered Internet users who are currently connected to the Internet
(online). These directories are usually located on Internet Location
Servers (ILS). By default, MeetingPoint enables you to register in the
same ILS as other VCON videoconferencing users, ils.vcon.co.il.

Online Directories Dialog Box

Enter Online Directories information as follows:

Online
Directories

Select Register with and Display Online
Directories if you want to display an online

directory in the MeetingPoint Address Book.

Online
Directory
Server

In the Server Name list, select the name of the
server that you want to register with when you are
online.

Click Next to continue. The Pan/ Tilt/Zoom Camera dialog box appears.

36 VCON Desktop Systems Installation and Setup Guide

Chapter 3 MeetingPoint Setup

9. The Pan/ Tilt /Zoom Camera dialog box is applicable if you connected a
Pan/Tilt/Zoom-type (PTZ) camera to the computer. If you do not use a
PTZ camera, you can select None as the PTZ camera type in the dialog
box’s top list and continue the MeetingPoint setup.

Pan/Tilt/Zoom Camera Configuration Dialog Box

Enter information as follows:

Camera
Selection

In the Select your Pan/Tilt/Zoom camera type
list, select the manufacturer and/or model of the
PTZ camera. If you do not use a PTZ camera, keep
the default value None.

In the Select the communication port it is
connected to list, select the name of the computer
port to which the camera is connected. The
available options are COM1, COM2, COM3 and
COM4.

VCON Desktop Systems Installation and Setup Guide 37

Chapter 3 MeetingPoint Setup

Camera
Control

T Select Allow the remote side to control

camera settings to permit the remote party to

control the position and video settings of your
PTZ camera. If you do not have a PTZ camera,
this option is not relevant.

Click Next to continue.

— If your videoconferencing card is an Escort, the Confirmation dialog

box appears. Proceed directly to step 12.

— If your videoconferencing card is a Cruiser 150 or Cruiser 384, the

MSN dialog box appears.

10. If the connected ISDN network supports Multiple Subscriber Numbering
(MSN), you can specify whether you want to use this feature or not.

The MSN service provides more than one phone number per ISDN line.
This enables you to connect several phones, faxes, modems, and/or other
devices to their own individual phone numbers over a single ISDN line.

MSN Configuration

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Chapter 3 MeetingPoint Setup

Enter MSN information as follows:

MSN Support T Select Yes to use MSN capabilities. When

MeetingPoint opens after this setup process, you
will be able to specify the exact MSN numbers for
the computer in the MSN tab of the Conference
Panel Configuration Properties dialog box.

T Select No if the connected ISDN network does not

support this feature, or if you don’t want to use it.

Click Next to continue. The Sub-Addressing dialog box appears.

11. The Sub-Addressing dialog box is applicable if the computer shares an
ISDN BRI line with other equipment (such as other computers, fax
machines, standard telephones, and so on). In such a case, the computer
has an additional series of numbers and/or letters added to the end of its
phone number.

Sub-Addressing Dialog Box

VCON Desktop Systems Installation and Setup Guide 39

Chapter 3 MeetingPoint Setup

If the computer has a sub-address, enter information as follows:

Sub-Addressing Type the phone number followed by an “¦” character,

and the series of numbers and/or letters making up the
sub-address.

If the connected ISDN network does not support this
feature, or if you do not want to use it, leave this box
blank.

Click Next to continue. The Confirmation dialog box appears.

12. In the Confirmation dialog box, review the information that you entered
during the MeetingPoint setup process. If necessary, drag the scroll bar
down to see more information.

Confirmation of Setup Information

To change any information before exiting the MeetingPoint Configuration
Setup Wizard, click Back to return to a specific dialog box and make the
appropriate changes. When you are finished, click Next as many times as
necessary to return to the Confirmation dialog box and check your settings
again.

40 VCON Desktop Systems Installation and Setup Guide

Chapter 3 MeetingPoint Setup

13. To save the setup and exit the Configuration Setup Wizard, click Finish.
The MeetingPoint program now starts, and the Conference Panel and the
Local Video Window appear.

To cancel the setup, click Cancel. In this case, all setup information will
be discarded and you will not be able to run MeetingPoint until you
perform the setup at another time.

3.5 Changing Configuration Information

After completing the Configuration Wizard the first time that you run
MeetingPoint, you can change the configuration information through the System
Properties dialog boxes. The System Properties are accessible from several
locations.

The table below describes the quickest way to access the configuration information
that you entered in the Configuration Wizard.

User Information In the Conference Panel, right-click and then click

Properties. In the Properties dialog box, click the User
Data icon.

LAN

or

Online
Directories

VCON Desktop Systems Installation and Setup Guide 41

T Double-click the Gatekeeper icon in the Conference

Panel tray.

-or-

T MXM-managed applications only

In the Conference Panel, click the Network arrow
and then click H.323 Properties.

If the system is not registered with a GateKeeper:

T In the Conference Panel, right-click and then click

Properties. In the Properties dialog box, click the
Communication icon.

Non-MXM applications only

1. In the Conference Panel, click the Dialer arrow and
then click Properties. The Address Book
Properties dialog box appears with the General tab
open.

2. Click the Online Directories tab.

Chapter 3 MeetingPoint Setup

Pan/Tilt/Zoom 1. In the Conference Panel, right-click and then click

Properties. In the Properties dialog box, click the
Hardware icon.

2. Click the Camera tab.

Switch Type,
Phone Numbers,
SPID, MSN,
Subaddressing

1. In the Conference Panel, right-click and then click

Properties. In the Properties dialog box, click the
Telephony icon.

2. Click the appropriate tab.

42 VCON Desktop Systems Installation and Setup Guide

4TROUBLESHOOTING

This chapter provides solutions for common oversights and issues.

If you cannot find a solution to a problem, call your local VCON service provider.

PROBLEM: The MeetingPoint application fails to open. A message states
that the system cannot initialize.

SOLUTIONS:

1. Check that Plug and Play is enabled in the computer. In the Windows Control
Panel, click System and then Device Manager. Check that the USB Root Hub
is enabled and working in the device.

If not, restart the computer and enable Plug and Play in the BIOS. Consult with
your system administrator.

2. In the Windows Control Panel, click Add New Hardware. Browse for dvs.inf
(for Windows 95/98) or dvs2000.inf (for Windows 2000) on the MeetingPoint
CD-ROM. This file contains MeetingPoint setup information. Click OK to
install.

3. Insert the VCON videoconferencing card in a different PCI slot in your
computer.

PROBLEM: The Local Video window is blank.

SOLUTION:

T Check that the cable is correctly connected between the camera and the VCON

videoconferencing card.

PROBLEM: The Local Video window is black.

SOLUTION:

1. Check that the power switch on the camera is ON.

2. In the Local Video window, click the Select Camera button. Select a
different camera option.

VCON Desktop Systems Installation and Setup Guide 43

Chapter 4 Troubleshooting

PROBLEM: The video quality is poor.

SOLUTION:

1. Make sure that your computer meets the minimum requirements (see

“Minimum System Requirements” on page 8).

2. Adjust the focus of the camera manually.

PROBLEM: An optional Pan/Tilt/Zoom camera is connected, but your
system is not using it.

SOLUTION:

1. In the Local Video window, click the Select Camera button. Check
that you selected the PTZ camera.

2. In MeetingPoint’s Conference Panel, right-click and then click Properties. In
the Hardware Properties, click the Camera tab. Check that you selected the
appropriate PTZ camera type and communication port.

3. Check that the camera cables are securely connected to the ViGO’s Video
connector and the computer’s COM port.

PROBLEM: The remote side cannot hear you.

SOLUTION:

1. In MeetingPoint’s Conference Panel, right-click and then click Properties. In
the Hardware Properties, click the Audio tab. Check that you selected the
appropriate audio device.

2. Make sure that the audio device is correctly connected to the
videoconferencing card.

3. Check if Mute Microphone is active. If so, disable muting.

44 VCON Desktop Systems Installation and Setup Guide

Chapter 4 Troubleshooting

PROBLEM: You cannot hear the remote side.

SOLUTION:

1. In the Remote Video window, click the Vol u m e Co n tr ol right
arrow button to increase volume.

2. Make sure that the incoming audio device’s cable is firmly inserted into the
SPKR connector on the VCON system card.

3. In MeetingPoint’s Conference Panel, right-click and then click Properties. In
the Hardware Properties, click the Audio tab. Make sure that the correct audio
device or speaker is selected.

PROBLEM: Attempts to establish data sharing were unsuccessful.

SOLUTION:

T Check that the applicable version of Microsoft® NetMeeting™ is installed on

your system (NetMeeting may be installed during MeetingPoint installation).

— If your video meeting system is Escort, NetMeeting 3.01 is applicable.

— If your video meeting system is Cruiser 150, NetMeeting 2.1 is applicable.

If necessary, reinstall MeetingPoint and make sure that the program installs the
appropriate version of NetMeeting.

PROBLEM: The Interactive Multicast features are not available for
Cruiser 150.

SOLUTION:

T Interactive Multicast is an optional feature for Cruiser 150 systems. If you

want to add this option to your system, contact your local distributor.

VCON Desktop Systems Installation and Setup Guide 45

ACONNECTING OPTIONAL ACCESSORIES

In addition to its standard components, the VCON Desktop Video Meeting system
is compatible with various optional accessories and peripheral devices that add
features and convenience to your conferencing. This appendix explains how to
connect these devices:

• Connecting a Second Desktop Camera

• Connecting a VCR

• Connecting a Document Camera

• Connecting a PTZ Camera

• Connecting a Polycom SoundPoint PC 2-Way Speaker (Escort, Cruiser 150

only)

• Connecting a Tabletop Microphone (Cruiser 384 Executive Edition)

VCON Desktop Systems Installation and Setup Guide 47

Appendix A Connecting Optional Accessories

A.1 Connecting a Second Desktop Camera

VCON Desktop systems support the use of a second desktop camera as a video
source.

CAUTION Make sure that the computer and the camera are turned off.

³ To connect a second desktop camera to the Desktop Video Meeting system

Escort,
Cruiser 150

Cruiser 384 1. Connect the camera cable to the VCR VID IN

1. Connect the camera cable to the CAM 2 (yellow)
connector of the system card panel.

2. Verify that the camera is connected to a power
supply.

(yellow) connector of the system card panel.

2. Verify that the camera is connected to a power
supply.

Connecting a Second Desktop Camera to the Desktop System Card

48 VCON Desktop Systems Installation and Setup Guide

Appendix A Connecting Optional Accessories

A.2 Connecting a VCR

VCON Desktop systems support playback of a videocassette to a videoconference.

CAUTION Make sure that the VCR is turned off.

³ To connect a VCR to the Desktop Video Meeting system for playback

Escort,
Cruiser 150

Cruiser 384 1. Connect the VCR cable with the jacks between the

1. Connect the VCR Video cable with the jacks
between the VIDEO OUT connector of the VCR
and the CAM 2 (yellow) connector of the system
card panel.

2. Connect the VCR cable with the jacks between the
AUDIO OUT connector of the VCR and the AUD
IN (white) connector of the system card panel.

3. Verify that the VCR is connected to a power supply.

VIDEO OUT connector of the VCR and the VCR
VID IN (yellow) connector of the system card
panel.

2. Connect the VCR cable with the jacks between the
AUDIO OUT connector of the VCR and the VCR
AUD IN (white) connector of the system card
panel.

3. Verify that the VCR is connected to a power supply.

For specific instructions on installing and operating the VCR, see its accompanying
user’s guide.

VCON Desktop Systems Installation and Setup Guide 49

Appendix A Connecting Optional Accessories

Connecting a VCR to the Desktop System Card for Playback

50 VCON Desktop Systems Installation and Setup Guide

Appendix A Connecting Optional Accessories

A.3 Connecting a Document Camera

VCON Desktop systems support the use of a document camera as a source for
displaying documents and illustrations during video meetings.

CAUTION Make sure that the camera is turned off.

³ To connect a document camera to the system card’s panel

Escort,
Cruiser 150

Cruiser 384 1. Connect the camera cable with the yellow

1. Connect the camera cable with the yellow
connector between the OUTPUT/VIDEO connector
of the camera and the CAM 2 (yellow) connector of
the system card panel.

2. Verify that the camera is connected to a power
supply.

connector between the OUTPUT/VIDEO connector
of the camera and the VCR VID IN (yellow)
connector of the system card panel.

2. Verify that the camera is connected to a power
supply.

For specific instructions on installing and operating the document camera, see its
accompanying user’s guide.

VCON Desktop Systems Installation and Setup Guide 51

Appendix A Connecting Optional Accessories

Connecting a Document Camera to the Desktop System Card

52 VCON Desktop Systems Installation and Setup Guide

Appendix A Connecting Optional Accessories

A.4 Connecting a PTZ Camera

VCON Desktop systems support the use of a controllable Pan/Tilt/Zoom (PTZ)
camera. In the Cruiser 384 Executive Edition, the PTZ camera is the standard
camera.

The PTZ camera can be controlled from the Video Window in the MeetingPoint
application (see “Controlling PTZ Camera(s)” of the MeetingPoint 4.6 User

Guide).

CAUTION Make sure that the camera is turned off.

³ To connect a PTZ camera to the system card’s panel

Escort,
Cruiser 150

Cruiser 384 1. Connect the S-Video cable between the camera

1. Connect the yellow-tipped cable between the
camera VIDEO OUT connector and the CAM 2
connector of the system card panel.

2. Connect the Camera Control cable between the
camera VISCA IN connector and a free COM port
on the computer.

3. Verify that the camera is connected to a power
supply.

VIDEO OUT connector and the S-VIDEO
connector of the system card panel.

2. Connect the Camera Control cable between the
camera VISCA IN connector and a free COM port
on the computer.

3. Verify that the camera is connected to a power
supply.

For specific instructions on installing and operating the PTZ camera, see its
accompanying user’s guide.

VCON Desktop Systems Installation and Setup Guide 53

Appendix A Connecting Optional Accessories

Connecting a PTZ Camera to the Desktop System Card

54 VCON Desktop Systems Installation and Setup Guide

Appendix A Connecting Optional Accessories

A.5 Connecting a Polycom SoundPoint PC 2-Way

Speaker (Escort, Cruiser 150 only)

Instead of the supplied handset, you may use a Polycom SoundPoint PC 2-way
speaker system to improve the audio quality of video meetings, while freeing your
hands for other tasks. This accessory is supported only by the Escort and
Cruiser 150.

CAUTION Make sure that the speaker is turned off.

³ To connect a SoundPoint PC system to the system card’s panel

T Connect the SoundPoint PC double-sided RJ-11 cable between the

SoundPoint console’s TO COMPUTER connector and the HANDSET
connector of the system card panel.

For specific instructions on installing and operating the Polycom Soundpoint PC
system, see its accompanying user’s guide.

Connecting the 2-way Speaker to the Desktop System Card

VCON Desktop Systems Installation and Setup Guide 55

Appendix A Connecting Optional Accessories

A.6 Connecting a Tabletop Microphone

(Cruiser 384 Executive Edition)

The Cruiser 384 Executive Edition includes a tabletop microphone. If more than
one person will participate from the local side during the same conferences, a
tabletop microphone is more efficient for sending out audio..

³ To connect the tabletop microphone to the Cruiser 384 panel

T Connect the microphone’s stereo jack to the card’s MIC connector.

Connecting a Tabletop Microphone to the Cruiser 384 Card

56 VCON Desktop Systems Installation and Setup Guide