UTStarcom XV6700 User Manual

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2 | Preface

Please Read Before Proceeding

Trademarks

Microsoft, MS-DOS, Windows, Windows NT, Windows Server, Windows Mobile, ActiveSync, Excel, Internet Explorer, MSN, Outlook, PowerPoint, and Word are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries.

All trademarks are the properties of their respective owners.

THIS DEVICE IS NOT CHARGED WHEN YOU TAKE IT OUT OF THE BOX.

DO NOT REMOVE THE BATTERY PACK WHEN THE DEVICE IS CHARGING.

YOUR WARRANTY IS INVALIDATED IF YOU OPEN OR TAMPER WITH THE DEVICE’S OUTER CASING.

EXPLOSIVE ATMOSPHERES

When in any area with a potentially explosive atmosphere or where flammable materials exist, the product should be turned off and you should obey all signs & instructions. Sparks in such areas could cause an explosion or fire resulting in bodily injury or even death. You are advised not to use the equipment at refueling points (Service Station, Gas Station). You are reminded of the need to observe restrictions on the use of radio equipment in fuel depots, chemical plants or where blasting operations are in progress. Areas with a potentially explosive atmosphere are often, but not always clearly marked. They include fueling areas, below deck on boats, fuel or chemical transfer or storage facilities, and areas where the air contains chemicals or particles, such as grain, dust, or metal powders.

3 | Preface

Important Safety Precautions

Please read the following safety precautions.

ELECTRICAL SAFETY

This product is intended for use when supplied with power from the battery. Other usage may be dangerous and will invalidate the warranty for this product.

SAFETY IN AIRCRAFTS

Due to the possible interference caused by this product to an aircraft's navigation system and its communications network, using this product on board an airplane is against the law in most countries. Please make sure to turn Flight Mode on when getting on an aircraft.

ENVIRONMENT RESTRICTIONS

Do not use this product at gas or refueling stations. The use of this product is also prohibited in fuel storehouses, chemical plants, and locations containing explosives.

ROAD SAFETY

Talking on the phone while driving is extremely dangerous and is illegal in some states. Check the laws and regulations on the use of phones while driving in your area.

INTERFERENCE WITH MEDICAL EQUIPMENT FUNCTIONS

This product may cause medical equipment to malfunction. The use of this device is forbidden in most hospitals and medical clinics.

NONIONIZING RADIATION

This product should be operated in the suggested normal condition only to ensure the radiative performance and safety of the interference. As with other mobile radio transmitting equipment, users are advised that for satisfactory operation of the equipment and for the safety of personnel, it is recommended that no part of the human body be allowed to come too close to the antenna during operation of the equipment.

4 | Preface

Safety Information For FCC RF Exposure

WARNING! READ THIS INFORMATION BEFORE USING

CAUTIONS

In August 1996 the Federal Communications Commission (FCC) of the United States with its action in Report and Order FCC 96-326 adopted an updated safety standard for human exposure to radio frequency electromagnetic energy emitted by FCC regulated transmitters. Those guidelines are consistent with the safety standard previously set by both U.S. and international standards bodies. The design of this phone complies with the FCC guidelines and these international standards.

Use only the supplied or an approved antenna. Unauthorized antennas, modifications, or attachments could impair call quality, damage the phone, or result in violation of FCC regulations. Do not use the phone with a damaged antenna. If a damaged antenna comes into contact with the skin, a minor burn may result. Please contact your local dealer for replacement antenna.

BODY-WORN OPERATION

This device was tested for typical body-worn operations with the back of the phone kept 2.0 cm. from the body. To maintain compliance with FCC RF exposure requirements, use only belt clips, holsters or similar accessories that maintain a 2.0 cm. separation distance between the user’s body and the back of the phone, including the antenna. The use of belt-clips, holsters and similar accessories should not contain metallic components in its assembly. The use of accessories that do not satisfy these requirements may not comply with FCC RF exposure requirements, and should be avoided.

For more information about RF exposure, please visit the FCC website at www.fcc.gov.

5 | Preface

Contents

Chapter 1 Getting Started

1.1 Getting to Know your XV6700 and its Accessories ...............................10

1.2 Battery Information ...................................................................................16

1.3 Starting Up .................................................................................................18

1.4 The Today Screen ......................................................................................

1.5 Using the Start Menu .................................................................................23

Chapter 2 Entering and Searching Information

2.1 Introduction ................................................................................................28

2.2 Using the Keyboard ..................................................................................29

2.3 Using Letter Recognizer ...........................................................................29

2.4 Using Block Recognizer ...........................................................................30

2.5 Using Transcriber ......................................................................................30

2.6 Using Phone Pad .......................................................................................34

2.7 Drawing and Writing on the Screen .........................................................36

2.8 Recording a Note .......................................................................................38

2.9 Searching Information ..............................................................................39

6 | Preface

Chapter 3 Using Phone Features

3.1 Using the Phone ........................................................................................42

3.2 Making a Call .............................................................................................43

3.3 Receiving a Call .........................................................................................45

3.4 In-Call Options ...........................................................................................46

3.5 Additional Dialing Information .................................................................47

Chapter 4 Synchronizing Your XV6700 and Setting Up E-mail Security

4.1 Using ActiveSync ......................................................................................50

4.2 Synchronizing Information .......................................................................51

4.3 Synchronizing via Infrared and Bluetooth ..............................................55

4.4 Synchronizing Music, Video, and Pictures .............................................56

4.5 Setting Up E-mail Security .......................................................................57

Chapter 5 Managing Your XV6700

5.1 Personalizing Your XV6700 ......................................................................60

5.2 Adding and Removing Programs .............................................................67

5.3 Managing Memory .....................................................................................68

5.4 Backing Up Files .......................................................................................70

5.5 Protecting Your XV6700 ............................................................................71

5.6 Resetting Your XV6700 .............................................................................73

7 | Preface

Chapter 6 Getting Connected

6.1 Connecting to the Internet ........................................................................76

6.2 Internet Explorer Mobile ...........................................................................78

6.3 Using Bluetooth .........................................................................................81

6.4 Using Comm Manager ..............................................................................84

6.5 Using Terminal Services Client ................................................................87

Chapter 7 Exchanging Messages and Using Outlook

7.1 E-mail and Text Messages ........................................................................90

7.2 Using MMS Messengs ...............................................................................99

7.3 Pocket MSN Messenger ..........................................................................104

7.4 Calendar ...................................................................................................106

7.5 Contacts ...................................................................................................107

7.6 Tasks ......................................................................................................... 110

7.7 Notes ........................................................................................................ 112

Chapter 8 Experiencing Multimedia

8.1 Using Camera and Camcorder ............................................................... 116

8.2 Using Pictures & Videos .........................................................................126

8.3 Using Windows Media Player .................................................................130

8 | Preface

Chapter 9 Using Other Applications

9.1 Word Mobile .............................................................................................138

9.2 Excel Mobile .............................................................................................140

9.3 Viewing Slide Shows with PowerPoint Mobile .....................................142

9.4 Using Voice Speed Dial ...........................................................................143

Appendix

A.1 Regulatory Notices ..................................................................................148

A.2 PC Requirement to Run ActiveSync 4.x ................................................

154

A.3 Specifications .........................................................................................155

A.4 Index .........................................................................................................157

1.1 Getting to Know your XV6700 and its Accessories

1.2 Battery Information

1.3 Starting Up

1.4 The Today Screen

1.5 Using the Start Menu

Chapter 1

Getting Started

10 | Getting Started

1.1 Getting to Know your XV6700 and its Accessories

Front, top, and left-side view

12 13

5 6

11 | Getting Started

POWER/Backlight Button

Press to turn on/off your Xv6700. Press and hold turn on/off its backlight.

2 MiniSD Card Slot Lets you insert a storage card (miniSD card) for storing data.

3 Antenna

4 Notification LED 1

Bi-color LED on the left side: Blue for Bluetooth system notification of powered-up and ready to transmit radio frequency signal, and Green for Wi-Fi status.

5 Notification LED 2

Bi-color LED on the right side: Green and Orange for CDMA standby, SMS message, CDMA network status, notification, battery charging status.

6 Speaker Listen to a phone call from here.

7 Touch Screen Use to write, draw, or make a selection with the stylus.

8 Left Soft Key Press to perform the command shown on the screen above the button.

9 Start Button Press to open the Start menu.

10 OK Button Press to verify your data entries, or to exit the program in use.

11 Right Soft Key Press to perform the command shown on the screen above the button.

12 End Button Press to end a call.

13 Navigation Key

Press this multi-directional control up, down, left, or right to move through menus, program instructions; carry out the selection by pressing ENTER (the center button).

14 Talk Button Press to answer an incoming call or dial a number.

15 Infrared Port Lets you exchange file(s) or data with other devices wirelessly.

16 Internet Explorer Press to quickly launch Internet Explorer.

17 Volume Press up or down to adjust the volume.

18 Voice Recorder Press to record a voice note.

12 | Getting Started

Back, bottom, and right view

13 | Getting Started

19 Stylus and Stylus Slot Use the stylus to write, draw, or select items on the touch screen.

20 Flash

Allows you to capture images even in a dark environment. To turn on the flash, tap the Flash icon ( ) when in Camera mode.

21 Camera Lens

The camera lens on your XV6700 supports two shoot modes: Wideangle mode (normal) and Macro mode (close-up). To change the

shoot mode, push the switch up for wide-angle mode ( ) or down for macro mode ( ).

External Antenna Connector

You can connect your XV6700 to an external antenna to utilize the superior reception quality (if available).

23 Self-Portrait Mirror

Position your XV6700 until this mirror reflects the image you want to capture.

24 Microphone

Speak into the microphone when receiving or making a phone call or voice recording.

25 Earphone Jack Allows you to listen to audio media or use the phone’s hands-free kit.

26 Sync Connector Use this connector for synchronizing data or recharging the battery.

27 Reset Button With the stylus, press to soft-reset your XV6700

28 Camera Button

Press and hold for two seconds to launch Camera mode. When in Camera mode, press this button to take a picture.

14 | Getting Started

Accessories

29 AC adapter

Plug into the cradle or directly into the device to recharge the battery.

30 USB cable Connect your XV6700 to a PC and synchronize data.

31 Stereo-wired headset

Provide volume control jog dial and Send/End button. Pick up and hang up incoming and outgoing calls. Plug into Earphone Jack to listen to audio files.

32 USB cradle

Allows you to recharge your XV6700 and a second battery (if you have purchased one), as well as using ActiveSync to synchronize data between your XV6700 and the PC.

• To recharge the device (or battery), connect the cradle to the electrical outlet.

• To synchronize, connect the cradle to the USB port on your PC.

15 | Getting Started

The QWERTY keyboard

Your XV6700 provides you with a QWERTY keyboard, which is similar to a standard keyboard on your PC. To use the QWERTY keyboard, slide the main screen rightward to reveal the keyboard. Once the keyboard is revealed, the screen orientation changes from portrait to landscape (see page 20).

You can do the following with the hardware keyboard:

• To type lowercase letters, press the keys using your thumbs or ﬁngers.

• To use all uppercase letters, press ﬁrst, then .

• To type a single uppercase letter, press and press the corresponding key.

• To enter a number or symbol (labeled on the top left of each key in red), press , then

press the corresponding key.

• Press the Left/Right Soft Key to perform the command shown on the bottom of the screen.

• Press to verify your data entries or exit the program in use.

• Press to open the Start menu.

• Press the arrow keys for directional movement.

• To choose a word that is being predicted by the XV6700, press the down arrow to select,

then Return key to ﬁnish the selection and add a space.

16 | Getting Started

1.2 Battery Information

Your XV6700 contains a rechargeable Li-ion polymer battery. Your XV6700 is designed to use only manufacturer-specified original batteries and accessories. Battery performance depends on many factors, including your wireless service provider’s network configuration, signal strength, the temperature of the environment in which you operate your XV6700, the features and/or settings you select and use, items attached to your XV6700’s connecting ports, and your voice, data, and other program usage patterns.

Battery life estimates (approximations):

• Talk-time: 2.5 – 5 hours

• Standby time: up to 200 hours

Warning! To reduce risk of fire or burns:

• Do not attempt to open, disassemble, or service the battery pack.

•

Do not crush, puncture, short external contacts, or dispose of in fire or water.

•

Do not expose to temperatures above 60˚C (140˚F).

• Replace only with the battery pack designated for this product.

•

Recycle or dispose of used battery as stipulated by local regulation.

Install and charge the battery

Before you can use your XV6700, you need to charge the battery.

To install the battery, remove the battery cover first, and then insert the battery by aligning the exposed copper part of the battery pack with the protruding copper conductor. Then, gently push the battery into place, and replace the battery cover.

17 | Getting Started

Some batteries perform best after several full charge/discharge cycles. The time needed to fully charge the battery is less than 4 hours. You can charge the battery by:

• Connecting your XV6700 to the AC adapter.

• Plugging the device sync cable into the USB port on your PC.

• Inserting the battery itself into the battery port on the cradle and plugging the cradle into

the AC Adapter.

• Connecting your XV6700 to the USB cradle, which is connected to the AC Adapter.

Low battery

When the low-battery warning appears, do the following:

1. Immediately save your current data.

2. Synchronize with your PC.

3. Turn off your XV6700.

To check the battery power

• Tap Start > Settings > System tab > Power; or

• Tap the Battery icon ( ) on the Today screen.

Use only the chargers and cables provided in-box or other authorized accessories to charge your device. Only these accessories will show ( ) when plugged in. Although other mini USB chargers may appear compatible, they will not charge and may cause damage to your XV6700.

Low-battery indicator

18 | Getting Started

1.3 Starting Up

Turn the device on and off

To turn on the device, press the POWER button. When you turn on the device for the first time, you are asked to complete a calibration process. For more information, see “Calibrate the device” in this chapter.

To turn off the device, press POWER again.

Notes Pressing POWER turns off your XV6700 temporarily and switches the device to sleep

mode. However, you can still receive messages and calls while your XV6700 is in sleep mode.

To turn off your wireless service to the device, turn Flight Mode On. See Chapter 3 for instructions.

Calibrate the Device

Calibrating the device screen involves tapping with the stylus the center of a cross as it moves around the screen. This process ensures that when you tap the screen with your stylus, the tapped item is activated.

If your XV6700 does not accurately respond to screen taps, please follow these steps to re-calibrate it:

1. Tap Start > Settings > System tab > Screen.

2. On the General tab, tap Align Screen, and follow the

instructions on the screen.

19 | Getting Started

Buttons Lock

It is possible to lock the buttons on the device, so that the applications may not be accidentally launched. Once you enable this feature, only the Power button can turn on your device.

To conﬁgure the Buttons Lock settings

1. Tap Start > Settings > Personal tab > Buttons.

2. On the Lock tab, select the Lock all buttons except Power

button check box.

3. Tap OK.

Note The Buttons Lock feature does not disable the phone function of your device. When

you enable this feature, you still can use the buttons on the device to receive or reject an incoming call.

Manage screen settings

The device touch screen has three orientation modes: Portrait, Landscape (right-handed), and Landscape (left-handed). Portrait mode allows you to get a better view or a better operation of certain programs on your XV6700, while Landscape mode may be optimal for viewing longer text files.

• To change the orientation, tap Start > Settings > System tab > Screen, and select the orientation you want: Portrait, Landscape (right-handed), or Landscape (left-handed).

Or, you can simply tap the Display Mode icon (

) on Today screen to change the

display mode.

20 | Getting Started

Portrait mode Landscape mode

• To smooth the edges of screen fonts for many programs, on the ClearType tab, select the Enable ClearType check box.

• To increase the readability or to see more content on the screen, on the Text Size tab, adjust the text size by moving the slider.

21 | Getting Started

1.4 The Today Screen

The Today screen displays important information, such as upcoming appointments and status indicators. You can tap a section on the screen to open the associated program.

• To access the Today screen, tap Start > Today.

• To customize the Today screen display, including the background image, tap Start > Settings > Personal tab > Today.

1 Tap to open the Start menu.

2 Tap to view connectivity status.

3 Indicates the radio signal strength. Tap to

configuration the phone settings.

4 Tap to control device/ringer volume.

5 Displays the current time. Tap and hold to

change the clock mode: Analog or Digital.

6 Displays the current date. Tap to set up

date, time, alarm, and more.

7 Tap to set/edit owner information.

8 Your day at a glance with reminders. Tap

to open the related program: messages, tasks, and appointments.

9 Tap to lock or unlock device.

: locked; : unlocked.

10 Tap to open Pocket MSN.

11 Tap to open the Calendar screen.

12 Tap to open the Contacts screen.

13 Tap to open the Power Settings screen.

14 Tap to open the Comm Manager screen.

15 Tap to change the display mode between

Portrait and Landscape.

1 2 3 5

Note You can access the Today screen from anywhere by tapping Start > Today.

22 | Getting Started

Indicators

The following are some of the status icons that you may see on your XV6700.

Icon Description

Indicates the battery is fully charged.

Indicates the battery is very low.

Battery charging.

Sound on.

Sound off.

Ringer in vibration mode.

1x data connection is active.

EVDO data connection is active.

ActiveSync connection is active.

ActiveSync connection is not active on the turned on Flight mode.

Synchronization in progress.

Synchronization error.

Indicates maximum signal strength.

No signal.

Flight mode is active. Wireless connection is off.

No phone service.

Voice call in progress.

Missed call.

New e-mail or text messages.

23 | Getting Started

Icon Description

New voice mail.

Device is locked. indicates the device is unlocked.

Indicates any of wireless function (Phone, Bluetooth, or Wi-Fi) is turned ON.

indicates the three wireless functions are turned OFF.

Indicates the display mode as Portrait mode. / indicates the Landscape mode.

1.5 Using the Start Menu

The Start menu, located at the top left corner of the Today screen, displays a list of programs. It lets you close a screen and switch from one program to another. You can start a program by scrolling through the programs list and then pressing ENTER, or by tapping a program with the stylus.

1 Tap to start a program. The items displayed

in Start menu can be customized by tapping Start > Settings > Personal tab

> Menus.

2 Tap to start a recently-used program.

3 Tap to view and select more programs that

are installed in your XV6700.

4 Tap to change device settings.

5 Tap to see a Help topic for the current

screen.

24 | Getting Started

Program indicators

The following are some of the icons for the programs that are already installed on your XV6700.

Icon Description

ActiveSync Synchronizes information between your XV6700 and a PC.

Calculator Performs basic arithmetic and calculations, such as addition, subtraction,

multiplication, and division.

Calendar Keeps track of your appointments and creates meeting requests.

Camera Snaps photos or shoots video clips with accompanying audio.

Clear Storage Performs a hard reset and restores the settings to factory default. Please

note all of your data on the device will lost when you execute this program.

Contacts Keeps track of your friends and colleagues.

Download Agent Provides information about the download status and the downloaded

content from the Internet.

Enroller Enables you to install and use certificates to connect to your Wi-Fi network.

Excel Mobile Creates new workbooks or lets you view and edit Excel workbooks.

File Explorer Enables you to organize and manage files on your XV6700.

Games Lets you play two pre-installed games: Bubble Breaker and Solitaire.

Help Enables you to see Help topics for a program on your XV6700.

Internet Explorer Internet Explorer browses Web and WAP sites, and downloads new

programs and files from the Internet.

Messaging Sends and receives e-mail and text messages.

25 | Getting Started

Icon Description

Notes Creates handwritten or typed notes, drawings, and recordings.

Phone Makes and receives calls, switches between calls and sets up conference calling.

Pictures & Videos Collects, organizes, and sorts picture and video files in the My Pictures

folder of your XV6700 or on a storage card.

Pocket MSN Sends and receives instant messages with your MSN Messenger contacts.

PowerPoint Mobile Lets you view and edit PowerPoint slides and presentations.

Search Enables you to search contacts, data, and other information on your XV6700.

Tasks Keeps track of your tasks.

Text Messages Retry Helps you resend the failed SMS messages. This program will

automatically launch and run in background when you turn on your XV6700.

Windows Media Enables the multimedia function on your XV6700.

Comm Manager Allows you to manage the wireless connection (including Phone,

Bluetooth, and Wi-Fi)

Word Mobile Creates new documents or lets you view and edit Word documents.

26 | Getting Started

2.1 Introduction

2.2 Using the Keyboard

2.3 Using Letter Recognizer

2.4 Using Block Recognizer

2.5 Using Transcriber

2.6 Using Phone Pad

2.7 Drawing and Writing on the Screen

2.8 Recording a Note

2.9 Searching Information

Chapter 2

Entering and Searching Information

28 | Entering and Searching Information

2.1 Introduction

When you start a program or select a field that requires text or numbers, Input Panel automatically becomes available. Input Panel provides access to the various input methods available on your XV6700, including Block Recognizer, Keyboard, Letter Recognizer, Phone Pad, and Transcriber. By default, the Input Panel icon appears on the menu bar to indicate which input method is currently selected. The Input Selector arrow (shown at the right side of the Input Panel icon) opens a list of available input methods.

Example:

Icon Input method

The on-screen keyboard.

Letter Recognizer or Block Recognizer.

Phone Pad

Transcriber

Input Panel (Keyboard)

Input Selector arrow

Input Panel icon

To show or hide Input Panel

• Tap the Input Panel icon on the menu bar.

29 | Entering and Searching Information

2.2 Using the Keyboard

To enter text, symbols, and numbers, you can either type using the QWERTY keyboard or the standard on-screen keyboard. For use of the QWERTY keyboard, see the instruction in Chapter 1.

Use the standard on-screen keyboard

The on-screen keyboard is available when text entry is possible. You can enter text by tapping keys on the keyboard that are displayed on the screen.

To enter text using the on-screen keyboard

1. In a program, tap the Input Selector arrow, then tap Keyboard.

2. Enter text by tapping keys on the on-screen keyboard.

To enlarge the on-screen keyboard

1. Tap the Input Selector arrow, then tap Options.

2. In the Input method list, select Keyboard.

3. Tap Large Keys.

2.3 Using Letter Recognizer

With Letter Recognizer, you can write individual letters, numbers, and punctuation, which are then converted into typed text.

To use Letter Recognizer

1. In a program, tap the Input Selector arrow, then tap Letter Recognizer.

2. Write characters, numbers, and symbols in the designated writing area.

• Enter capital letters by writing in the ABC (left) area of the box.

• Enter lower case letters by writing in the abc (middle) area of the box.

• Enter numbers by writing in the 123 (right) area of the box.

• Enter punctuation and symbols by tapping in either area of the box and then writing

the desired character.

30 | Entering and Searching Information

2.4 Using Block Recognizer

With Block Recognizer, you use a single stroke to write letters, numbers, symbols, and punctuation, which are then converted into typed text.

To use Block Recognizer

1. In a program, tap the Input Selector arrow, then tap Block Recognizer.

2. Write characters, numbers, and symbols in the designated writing area.

• Enter letters by writing in the abc (left) area of the box.

• Enter numbers by writing in the 123 (right) area of the box.

• Enter symbols and punctuation by tapping in either area of the box and then writing

the desired character.

Note Letter Recognizer and Block Recognizer are available when text entry is possible.

Tip For help with writing characters with Letter Recognizer and Block Recognizer, tap the

question mark near the writing area.

2.5 Using Transcriber

Transcriber is a handwriting recognition program that allows you to write in cursive, print,

or a combination of both. Transcriber works transparently in the background of programs, recognizing words with its integrated dictionary. When Transcriber is turned on, it interprets stylus movement anywhere on the screen as handwriting input. For more information about using Transcriber, see Help on your XV6700.

To start Transcriber

1. Start a program that accepts user input, such as Word Mobile.

2. Tap the Input Selector arrow, then tap Transcriber. The Transcriber introductory screen

appears.

31 | Entering and Searching Information

To write using Transcriber

1. In a program, position the cursor where you want text to appear.

2. Use the stylus to write anywhere on the screen. The handwriting will be converted to text

shortly after you lift the stylus from the screen.

To enter punctuation and symbols

Transcriber comes with an on-screen keyboard that provides an easy way to add punctuation or a special symbol to existing text.

• In a program, tap on the Transcriber toolbar. The keyboard remains visible until you tap the button again.

Tips To reposition the keyboard, tap and hold the title bar, then drag to the desired location.

When no text is selected, you can also open the keyboard by doing the

gesture.

To edit text

1. In a program, draw a line across the text you want to edit.

2. After you lift the stylus from the screen, the line will disappear and the selected text will

be highlighted.

3. Do either of the following:

• Rewrite the text.

• Use gestures to capitalize letters, insert a space, and so on. For information about

using gestures, see “Transcriber Gestures” in this chapter.

32 | Entering and Searching Information

Transcriber Gestures

Use quick strokes of the stylus to edit your text or to insert returns, spaces, or tabs.

Do To

Insert a paragraph return at the cursor.

The horizontal portion of the gesture must be at least two times longer than the vertical portion.

Insert a space at the cursor.

The horizontal portion of the gesture must be at least two times longer than the vertical portion.

Move the cursor one space back and erase any text.

To do this, draw a line from right to left.

Open the menu of alternate words if a word is selected or the on-screen Transcriber keyboard if no text is selected.

To do this, draw a line straight down and back up.

Change the capitalization of a selected letter, word, or block of text.

To do this, draw a line straight up.

Undo the last action.

To do this, draw a line straight up and back down.

Copy the selected text.

To do this, draw a line from left to right and back.

Cut the selected text.

To do this, draw a line from right to left and back.

Paste copied or cut text.

To do this, draw a line from the lower left of the screen diagonally up toward the right and back down to the right.

Insert a tab.

The horizontal portion of the gesture must be at least two times longer than the vertical portion.

Tip You can also use the Enter, Space, and Backspace buttons on the Transcriber toolbar.

33 | Entering and Searching Information

The Transcriber toolbar

The Transcriber toolbar, which appears at the bottom of the screen when Transcriber is open, provides easy access to several tools, Enter, Space, and Backspace buttons, and Left and Right arrow buttons.

Tap To

Open the Options dialog box, where you can set options such as writing direction, text entry, and shorthand.

Open Letter Shapes, where you can set your personal writing styles to maximize recognition.

Use the miniature keyboard to quickly enter numbers, punctuation, and other symbols.

Change the character recognition mode.

• a mode. This is the default for optimum handwriting recognition.

• 123 mode. Numbers and some letters are allowed and the calculator is

activated.

• A mode. All letters are automatically capitalized.

If you are in A or 123 mode, recognition returns automatically to the default mode once you lift the stylus.

Insert a space at the cursor.

Insert a paragraph return at the cursor.

Move the cursor one space to the left.

Move the cursor one space to the right.

Move the cursor one space back and erase any text.

Open Transcriber Help.

34 | Entering and Searching Information

2.6 Using Phone Pad

Phone Pad provides a flexible, alternate method for entering information. Using Phone Pad,

you can easily switch between three input modes: T9, Multi-Tap, and Numeric, including a list of symbols for greater convenience.

To start Phone Pad

1. Start a program that accepts user input, such as Word

Mobile.

2. Tap the Input Selector arrow, then tap Phone Pad.

Tip Phone Pad can be started at any time, except when your XV6700 is in Camera mode or

displaying the Today screen.

Use T9 input mode

By default, the device Phone Pad is in T9 mode. It is the easiest and most convenient way to enter text in English because it has the capability to enter text in alphanumeric format. As you tap alphanumeric keys on the keypad, T9 tries to automatically match the letters you have selected with the most likely completed word.

You can do the following by using the T9 input mode:

• To enter a word, tap the keys on the keypad.

• To insert a word in the current program screen:

1. Tap any word in the wordlist (directly above the keypad).

2. Tap .

3. Select a word, and then tap to insert the word.

35 | Entering and Searching Information

• To enter a number, do any of the following:

• Tap and hold on the desired number key on the keypad.

• Select the numeric mode, and tap the number.

• To insert a space or tab, tap .

• To scroll through the wordlist, tap or .

• To enter a capital letter, tap .

• To add symbols, do any of the following:

• Tap to display the most frequently used symbols on the wordlist.

• Tap to choose a symbol from the entire list.

Use Multi-Tap input mode

Multi-Tap input mode is an alphabetic mode that allows you to manually enter individual

letters to form words.

Use Numeric input mode

Numeric input mode allows you to enter a number each time you tap a number key. You

can compile several numbers on the wordlist, and then tap to insert the numbers at the current cursor position on the screen.

Use the Options screen

You can customize various behaviors for Phone Pad, including the language database on the Options screen. To access the Phone Pad Options screen, do any of the following:

• Tap and hold on the keypad.

• Tap the Input Selector icon at the bottom of the screen, and tap Options. Then, on the Input Method tab of the Input screen, tap Options.

36 | Entering and Searching Information

The Options screen provides you with the following check boxes to setup:

• Turn on one-touch symbol entry. Select this check box to choose one symbol at a time.

• Auto-hide matching word list. Select this check box to hide the wordlist after you choose a word.

• Turn on screen tap sound. Select this check box to play a sound each time you tap a key.

• Automatically add a space after selecting a word. Select this check box to add a space automatically at the end of every word.

• Enable pop-up menu for deleting user-deﬁned words. Select this check box to display a pop-up (shortcut) menu whenever you tap a word that is in the user database.

Tip Tapping Help takes you to the Phone Pad Help topics.

2.7 Drawing and Writing on the Screen

With your XV6700, you can draw directly on the screen, or write on the screen and save notes in your own handwriting. To do this, you must set the input mode in Notes to Writing

. If you prefer to use handwriting or frequently add drawings to your notes, you may find it helpful to set Writing as the default input mode. If you prefer typed text, set Typing as the default input mode.

To set the input mode for Notes

1. Tap Start > Programs > Notes.

2. In the note list, tap Menu > Options.

3. In the Default mode box, tap one of the following:

• Writing if you want to draw or enter handwritten text in a note.

• Typing if you want to create a typed note.

4. Tap OK.

37 | Entering and Searching Information

To write a note

1. Tap Start > Programs > Notes.

2. In the note list, tap New.

3. Write your text on the screen.

4. When ﬁnished, tap OK to return to the note list.

Notes To select handwritten text, tap and hold next to the writing. As soon as dots appear, and

before they form a complete circle, quickly drag across the writing.

If a letter crosses three ruled lines, it is treated as a drawing rather than text.

To draw a note

1. Tap Start > Programs > Notes.

2. In the note list, tap New.

3. Draw on the screen.

4. A selection box labeled Drawing appears around your

drawing.

5. When ﬁnished, tap OK to return to the note list.

Note To select a drawing (for example, to copy or delete it), tap and hold the drawing briefly.

When you lift the stylus, the drawing is selected.

38 | Entering and Searching Information

2.8 Recording a Note

You can create a stand-alone recording (voice note) or you can add a recording to a note. For more information about creating, changing, or saving Notes, see “Notes” in Chapter 7.

To create a voice note

1. Tap Start > Programs > Notes.

2. Do one of the following:

• To create a stand-alone recording, record from the note list.

• To add a recording to a note, create or open a note.

3. If you do not see the Recording toolbar, tap Menu > View Recording Toolbar.

4. Tap the record icon ( ) to begin recording.

5. Hold your XV6700’s microphone near your mouth or other source of sound.

6. Tap the stop icon ( ) when ﬁnished recording.

7. If you are adding a recording to a note, tap OK to return to the note list when ﬁnished.

8. If you are recording in an open note, an icon will appear in the note.

9. If you are creating a stand-alone recording, the recording will appear in the note list.

Tip To quickly create a recording, press the RECORD button. When you hear the beep,

begin your recording. Release the button when you are finished.

To change recording formats

1. Tap Start > Settings > Personal tab > Input.

2. Tap the Options tab, and in the Voice recording format list, tap the format you want.

3. Tap OK.

Note You can also change recording formats from within Notes. In the note list, tap Menu >

Options > Global Input Options link (at the bottom of the page).

39 | Entering and Searching Information

2.9 Searching Information

You can search for files and other items stored on your XV6700 in the My Documents folder or on a storage card. You can search by file name or by words located in the item. For example, you can search in e-mail messages, notes, appointments, contacts, and tasks, as well as in online Help.

To search for a ﬁle or an item

1. Tap Start > Programs > Search.

2. In Search for, enter the ﬁle name, word, or other information you want to search for.

3. If you have looked for this item before, tap the Search for arrow and select the item from

the list.

4. In Type, select a data type to help narrow your search.

5. Tap Search.

6. The My Documents folder and subfolders are searched.

7. In the Results list, tap the item you want to open.

Note The storage card symbol ( ) is displayed next to the names of files saved on a storage

card.

40 | Entering and Searching Information

3.1 Using the Phone

3.2 Making a Call

3.3 Receiving a Call

3.4 In-Call Options

3.5 Additional Dialing Information

Chapter 3

Using Phone Features

42 | Using Phone Features

3.1 Using the Phone

Like a standard mobile phone, you can use your XV6700 to make, receive, and keep track of calls and send SMS messages. You can also take notes while talking, and dial directly from Contacts.

The Phone screen

From the Phone screen, you can access Call History, Speed Dial, and Phone settings. To open the Phone screen, do one of the following:

• Tap Start > Phone.

• Press the TALK button on the device.

• Directly dial the phone number by pressing numeric keys on

the hardware keyboard.

Turn on/off flight mode

In many countries you are required by law to turn off your phone on board an aircraft. Turning off the power doesn’t turn off the phone. You must enable flight mode in order to turn off the phone.

You can turn on flight mode and still keep your XV6700 turned on and use other functions.

• Tap the Signal icon, and tap Turn on ﬂight mode to turn the phone off.

• To resume call function, disable ﬂight mode by tapping Turn off ﬂight mode.

Adjust the device volume

1. Tap the Speaker icon .

2. Under Volume, do the following:

• Adjust the phone volume ( ) or device volume ( )

by moving the slider to the desired volume level.

• Tap On, Vibrate, or Off to change both the system and ringer volume settings.

The TALK button

43 | Using Phone Features

Notes To adjust the conversation phone volume, you must do it during a call. Adjusting the

volume at another time will affect the ring, notification, and MP3 sound levels.

When you enable Vibrate mode, sound will automatically be muted and the device will vibrate when an incoming call is received. The Vibrate icon (

) will appear in the title

bar to indicate that Vibrate mode is enabled.

3.2 Making a Call

With your XV6700, you can make a call from Phone, Contacts, Call History, and Speed Dial.

Make a call from Phone

• On the Phone keypad, tap the desired phone number, and tap Talk at the lower right of

the screen.

Tip If you tap a wrong number, tap the Back arrow to erase individual numbers one at a time.

To delete all the numbers, tap and hold the

Back arrow.

44 | Using Phone Features

Make a call from Contacts

• Tap Start > Contacts.

• Tap the desired contact, and press TALK twice (once to send the number to the Phone

keypad, and once to dial the number).

• You can also tap the desired contact in the contacts list, and tap the phone number that you want to call. Or, tap and hold the desired contact, and on the shortcut menu, tap

Call

Work

, Call Home, or Call Mobile.

To specify the number to dial

By default, the mobile telephone number for that contact is dialed when you make a call from Contacts. However, you can specify that a different phone number is used instead.

1. Tap Start > Contacts.

2. Press NAVIGATION up or down to select the contact.

3. Press NAVIGATION left or right. The letters representing the number will change as you

scroll through them.

Make a call from Call History

1. On Phone keypad, tap Call History.

2. Tap Menu > Filter and tap a category.

3. Scroll to the desired contact or phone number, and tap Call.

Make a call from Speed Dial

Use Speed Dial to call frequently-used numbers with a single tap. For example, if you assign a contact to the Location 2 in Speed Dial, you can simply tap and hold 2 on Phone screen to dial the contact’s number. The number must already exist in Contacts before you can create a Speed Dial entry.

45 | Using Phone Features

To create a Speed Dial entry

1. On Phone keypad, tap Menu > Speed Dial.

2. Tap Menu > New.

3. Tap a contact. Tap the phone number for which you want to create a speed dial.

4. In the Location box, select an available location for the new speed dial.

Note Location 1 is generally reserved for your voice mail, and Speed Dial will designate the

next available location by default. If you want to place a number in a position that is already occupied, the new number will replace the number that is already there.

Tips To create a Speed Dial entry from Contacts, tap and hold the contact name, tap Add to

Speed Dial, and select an available location for the new Speed Dial.

To delete a Speed Dial, in the Speed Dial list, tap and hold the desired entry, and tap Delete.

3.3 Receiving a Call

To answer or reject an incoming call

When you receive a phone call, a message will appear, giving you an option to either answer or ignore the incoming call.

• To answer the call, tap Answer, or press TALK on your XV6700.

• To reject the call, tap Ignore, or press END on your XV6700.

To end a call

Once an incoming or outgoing call is in progress, you can press END on your XV6700 or tap End to hang up.

46 | Using Phone Features

3.4 In-Call Options

To put a call on hold

Your XV6700 notifies you when you have another incoming call, and gives you the choice of rejecting or accepting the call. If you are already on a call and accept the new call, you can choose to switch between the two callers, or set up a conference call between all three parties.

1. Tap Answer to take the second call and put the ﬁrst one on hold.

2. To end the second call and return to the ﬁrst call, tap End or press END on your XV6700.

To switch between two calls

• Tap Answer or press TALK.

To set up a conference call

1. Dial the ﬁrst number, press SEND.

2. Dial the second number, press SEND again.

Note Not all service providers support conference calling. Contact your service provider for

details.

To turn on or off the speakerphone

The built-in speakerphone on your XV6700 allows you to talk hands-free or lets other people listen to the conversation.

• During a call, tap Speaker On, or press and hold TALK until the speakerphone turns on. The speakerphone icon ( ) appears in the title bar.

• To turn off the speakerphone, tap Speaker Off, or press and hold TALK again until the speakerphone turns off.

Warning! To avoid damage to your hearing, do not hold your XV6700 against your ear when the

speakerphone is turned on.

47 | Using Phone Features

To mute a call

You can turn off the microphone during a call, so that you can hear the caller but the caller cannot hear you.

• During a call, tap Mute.

• When the microphone is turned off, the mute icon ( ) appears on the screen. Tap Unmute to turn on the microphone again

3.5 Additional Dialing Information

Make an emergency call

• Enter the emergency number for your locale, and tap Talk.

Make an international call

1. Tap and hold the 0 key on the Phone keypad until the + sign appears. The + replaces

the international preﬁx of the country that you are calling.

2. Enter the full phone number you want to dial, and tap Talk. The full phone number

includes country code, area code (without the leading zero, if any) and phone number.

48 | Using Phone Features

4.1 Using ActiveSync

4.2 Synchronizing Information

4.3 Synchronizing via Infrared and Bluetooth

4.4 Synchronizing Music, Video, and Pictures

4.5 Setting Up E-mail Security

Chapter 4

Synchronizing Your XV6700 and

Setting Up E-mail Security

50 | Synchronizing Your XV6700 and Setting Up E-mail Security

4.1 Using ActiveSync

ActiveSync synchronizes information on your XV6700 with information on your PC, such

as Outlook content. ActiveSync can also synchronize over a wireless or cellular network with Microsoft Exchange Server, if your company or service provider is running Microsoft Exchange Server with Exchange ActiveSync. When you synchronize, ActiveSync compares the information on your XV6700 with the information on your PC and/or Exchange Server and updates all locations with the most recent information.

With ActiveSync, you can:

• Synchronize information, such as Outlook E-mail, Contacts, Calendar, or Tasks information on your XV6700 with your PC, as well as pictures, video, and music.

• Synchronize Outlook E-mail, Contacts, Calendar appointments, and Tasks on your XV6700 directly with Exchange Server so that you can stay up-to-date even when your PC is turned off.

• Exchange ﬁles between your XV6700 and your PC without synchronizing.

• Select which types of information are synchronized and specify how much information

is synchronized. For example, you can choose how many weeks of past Calendar appointments to synchronize.

Before you can synchronize information with a PC, you must first install ActiveSync on your PC and create a synchronization relationship between your XV6700 and the PC. You can install ActiveSync from the Getting Started disc that comes with your XV6700. ActiveSync is already installed on your XV6700.

Once you have installed ActiveSync and set up a synchronization relationship, ActiveSync on the PC recognizes your XV6700 when you connect it, and automatically transfers the synchronization settings you specified on your XV6700.

You may be able to synchronize your XV6700 with Exchange Server through your company or wireless service provider. If you plan to do so, obtain the name of the Exchange Server, your user name, password, and domain name from your administrator before starting the Sync Setup Wizard.

51 | Synchronizing Your XV6700 and Setting Up E-mail Security

To install and set up ActiveSync

1. Install ActiveSync on your PC, as described on the Getting Started disc. After Setup

completes, the Sync Setup Wizard automatically starts when you connect your XV6700 to the PC.

2. Follow the instructions on the screen to complete the wizard. In the Sync Setup Wizard,

do one or both of the following:

• Create a synchronization relationship between your PC and the device.

• Conﬁgure an Exchange Server connection to synchronize directly with Exchange

Server.

3. Choose information types to synchronize.

Note When you finish the wizard, ActiveSync synchronizes your XV6700 automatically. Once

synchronization is complete, you can disconnect your XV6700 from your PC.

4.2 Synchronizing Information

When you connect your XV6700 to the PC using a USB cable, an infrared connection, or a Bluetooth connection, ActiveSync will immediately synchronize. While the device is connected, ActiveSync synchronizes every time you make a change on either the PC or the device.

Synchronizing Outlook information

If you have set up a synchronization relationship between your XV6700 and the PC, synchronization keeps Outlook information up-to-date on both your device and PC. ActiveSync synchronizes a limited amount of information by default to save storage space on your XV6700. You can change the amount of information synchronized for a given information type in Settings for the information type.

52 | Synchronizing Your XV6700 and Setting Up E-mail Security

You can set up your XV6700 to synchronize with more than one PC or with a combination of one or more PCs and Exchange Server. When synchronizing with multiple computers, the items that you synchronize will appear on all of the computers with which they are synchronized. For example, if you have set up synchronization with two PCs (PC1 and PC2), which have different items, and you synchronize Contacts and Calendar on the device with both computers, the result is as follows:

Location New state

PC1

All Outlook contacts and calendar appointments that were on PC2 are now also on PC1.

PC2

All Outlook contacts and calendar appointments that were on PC1 are now also on PC2.

Device

All Outlook contacts and calendar appointments from both PC1 and PC2 are on the device.

Note Outlook e-mail can be synchronized with only one computer.

To start and stop synchronization

• To synchronize Outlook information and other local information on the PC, including

media ﬁles, connect your XV6700 to the PC using Bluetooth, infrared (IR) or a cable or cradle.

• If you are synchronizing directly with Exchange Server, you can use this connection to the PC to “pass through” to the network, or you can synchronize without connecting to the PC over a cellular or Wi-Fi network.

• In ActiveSync, tap Sync. To end synchronization before it completes, tap Stop.

53 | Synchronizing Your XV6700 and Setting Up E-mail Security

To change which information is synchronized

1. In ActiveSync on the device, tap Menu > Options.

2. Do one or both of the following:

• Select the check box for any items you want to synchronize. If you cannot select

a check box, you might have to clear the check box for the same information type elsewhere in the list.

• Clear the check box for any items you want to stop synchronizing.

3. To stop synchronizing with one PC completely, tap the PC, then tap Delete.

Notes Outlook e-mail can be synchronized with only one computer.

To change available synchronization settings, select the type of information and tap Settings.

To synchronize directly with Exchange Server

You can set up synchronization with Exchange Server on your XV6700, if it is available to you through your company or wireless service provider. However, you should first ask your administrator for the following information and then carry on with the steps: Exchange Server name, your user name, password, and domain name.

1. In ActiveSync on the device, tap Menu > Conﬁgure Server. If you have not yet set up

synchronization with Exchange Server, this will say Add Server Source.

2. In Server address, enter the name of the server running Exchange Server, and tap

Next.

3. Enter your user name, password, and domain, and tap Next. To change the rules for

resolving synchronization conﬂicts, tap Advanced.

4. Select the check boxes for the types of information items that you want to synchronize

with Exchange Server.

5. To change available synchronization settings, select the type of information, and tap

Settings.

6. Tap Finish.

54 | Synchronizing Your XV6700 and Setting Up E-mail Security

Schedule synchronization with Exchange Server

You can schedule information to be synchronized automatically between your XV6700 and the Exchange Server, or schedule synchronization at regular time intervals. Choose between these two methods, depending on your e-mail volume and which method you think is more cost-effective.

To receive e-mails and synchronize other information instantly

The Direct Push technology (Push E-Mail feature) enables you to receive new e-mails on your XV6700 as soon as they arrive in your Inbox on the Exchange Server. With this feature, items such as contacts, calendar and tasks are also immediately updated onto your XV6700 when these items have been changed or new entries have been added on the Exchange Server. To make Direct Push work, you need to have a 1XRTT or EVDO

dial-up

connection on your XV6700.

The Direct Push feature works for your XV6700, if your private network such as your corporate network is using Microsoft Exchange Server Service Pack 2 (SP2) with Exchange ActiveSync, and after your first full synchronization with the Exchange Server.

• Using Comm Manager

1. On the Today screen, tap Start > Programs > Comm Manager.

2. On the Comm Manager screen, tap the Microsoft Direct Push button. The button

will turn to , this indicates that you will receive e-mails as they arrive.

When the button is in the

state, you need to manually retrieve your e-mails.

• Using ActiveSync

1. In ActiveSync on your device, tap Menu > Schedule.

2. Select As items arrive in the Peak times and Off-peak times boxes.

55 | Synchronizing Your XV6700 and Setting Up E-mail Security

Note When the dial-up and Wi-Fi connections are turned on at the same time, the Direct Push

feature will always go through the dial-up connection, for which you could be charged as per your network operator’s service plan.

To schedule synchronization at regular time intervals

You can set how often to synchronize during Peak times (which usually refer to your working hours) when e-mail volume is high, as well as Off-peak times when e-mail volume is low.

1. In ActiveSync on your XV6700, tap Menu > Schedule.

2. Select a shorter time interval in the Peak times box for you to be able to receive e-mails

more frequently.

3. Select a longer interval in the Off-peak times box

Tip To set the days and hours that make up your peak and off-peak times, tap Adjust peak

times to fit your schedule

4.3 Synchronizing via Infrared and Bluetooth

You can connect your XV6700 to the PC to synchronize using the local wireless technologies, such as infrared (IR) and Bluetooth. These technologies have almost similar but slightly differing requirements.

To synchronize with a PC via infrared

1. Follow the instructions in ActiveSync Help on the PC for setting up your PC to receive

infrared beams.

2. Line up the infrared (IR) ports according to the instructions in the manufacturer’s

documentation for your XV6700 so that they are unobstructed and within close range.

3. On the device, tap Start > Programs > ActiveSync.

4. Tap Menu > Connect via IR.

5. Tap Sync.

56 | Synchronizing Your XV6700 and Setting Up E-mail Security

To synchronize with a PC via Bluetooth

1. Follow the instructions in ActiveSync Help on the PC for conﬁguring Bluetooth on your

PC to support ActiveSync.

2. On the device, tap Start > Programs > ActiveSync.

3. Tap Menu > Connect via Bluetooth. Make sure that Bluetooth is turned on at the

device and the PC, and that they are within close range.

4. If this is the ﬁrst time you have connected to this PC via Bluetooth, you must ﬁrst

complete the Bluetooth wizard on the device and set up a Bluetooth partnership between your XV6700 and the PC.

For more information about enabling and configuring Bluetooth, see Chapter 6.

Note You can also use the Sync Setup Wizard to set up the device to synchronize remotely

with Exchange Server. This wizard is started when you connect your mobile device to your PC after installing ActiveSync on the PC.

4.4 Synchronizing Music, Video, and Pictures

If you want to carry your music or other digital media with you along while you travel, ActiveSync works with Windows Media Player to synchronize music, video, and pictures with your XV6700.

Other than selecting the Media information type in ActiveSync to be synchronized, all media synchronization settings must be set in Windows Media Player. Before media can be synchronized, you must do the following:

• Install Windows Media Player Version 10 on the PC.

• Connect your XV6700 to the PC with a USB cable. If the device is currently connected

using Bluetooth or infrared, you must end that connection before media can be synchronized.

• Insert a storage card into your XV6700 (32MB or larger is recommended).

• Set up a sync partnership between the storage card and Windows Media Player.

57 | Synchronizing Your XV6700 and Setting Up E-mail Security

Change Media synchronization settings

Once you select the Media information type in ActiveSync to be synchronized, any of your favorite music, video, and picture files in Windows Media Player playlists can be synchronized. All you have to do is set up synchronization in Windows Media Player for those media files.

To set up a sync relationship with a storage card

1. Open Windows Media Player.

2. Click the Sync tab.

3. Select the storage card.

4. Click Set up Sync.

For information about using Windows Media Player on the device, see Chapter 8.

4.5 Setting Up E-mail Security

Windows Mobile on your XV6700 protects your Outlook e-mails through Secure/ Multipurpose Internet Mail Extension (S/MIME), which allows you to digitally sign your messages as well as encrypt them.

Using authorization keys and certificates, S/MIME allows you to digitally sign your e-mail messages to prove your identity to the recipients. Authorization keys are also used when encrypting messages to improve privacy and prevent undue tampering or hacking of your messages. You can encrypt a message with or without a certificate. However, to read an encrypted message, you need a valid certificate for decrypting e-mail messages.

Note S/MIME encryption and digital signatures for Windows Mobile-based devices are available

only with Exchange Server 2003 Service Pack 2 or a later version that supports S/MIME. If you aren’t using one of these products, or have not yet synchronized, these options are unavailable.

58 | Synchronizing Your XV6700 and Setting Up E-mail Security

Digitally sign and encrypt all messages

ActiveSync allows you to set up S/MIME e-mail encryption and signing. You will have to obtain a valid certificate for signing or encrypting e-mail before you will be able to sign or encrypt mail successfully.

1. Tap Start > Programs > ActiveSync.

2. Tap Menu > Options.

3. Select the E-mail information type, and tap Settings. On the E-mail Sync Options

screen, tap Advanced.

4. Do one or both of the following:

• To sign all your outgoing e-mail messages so that recipients

can be certain that the messages were sent by you and have not been altered in any way, select the

Sign all

outgoing e-mail messages check box.

• To encrypt all your outgoing e-mail messages so that the

contents of your messages are protected from being viewed by anyone other then the intended recipients, select the

Encrypt all outgoing e-mail messages check box.

5. Tap Choose Certiﬁcate to select a certiﬁcate for signing or encrypting outgoing e-mail

messages. You can select certiﬁcates to sign or encrypt e-mail messages individually if you do not choose to sign or encrypt all outgoing e-mail. For information about signing and encrypting individual messages, see “Individually sign and encrypt a message” in Chapter 7.

5.1 Personalizing Your XV6700

5.2 Adding and Removing Programs

5.3 Managing Memory

5.4 Backing Up Files

5.5 Protecting Your XV6700

5.6 Resetting Your XV6700

Chapter 5

Managing Your XV6700

60 | Managing Your XV6700

5.1 Personalizing Your XV6700

Today screen settings

The Today screen shows your upcoming appointments, active tasks, and information about e-mail messages. You can customize the Today screen on your XV6700.

To customize the Today screen

1. Tap Start > Settings > Personal tab > Today.

2. On the Appearance tab, select the desired theme for the background of the Today

screen.

3. On the Items tab, select the items you want to appear on the Today screen.

Tip To change the order of items displayed on the Today screen, tap the item, then tap

Move Up or Move Down.

To add a custom background image

You can use one of your own pictures as the background image on the Today screen. Be aware that pictures can affect the readability of text on the Today screen.

1. Tap Start > Settings > Personal tab > Today.

2. Select the Use this picture as the background check box, and tap Browse to view a

list of your picture ﬁles.

3. Tap the ﬁle name of the picture you want to use.

4. Tap OK.

To set options for displaying appointments on the Today screen

If you have a large number of appointments, you may want to specify the kind of appointments that are displayed on the Today screen.

1. Tap Start > Settings > Personal tab > Today.

2. Tap the Items tab.

3. Select Calendar, then tap Options.

61 | Managing Your XV6700

4. Do any of the following:

• Select Next appointment to show only the next appointment in your schedule, or

Upcoming appointments to show multiple appointments.

• Clear the Display all day events check box if you do not want to display all-day

events.

To set options for displaying tasks on the Today screen

If you have a large number of tasks, you may want to specify the kind of tasks that are displayed on the Today screen.

1. Tap Start > Settings > Personal tab > Today.

2. Tap the Items tab.

3. Select Tasks, then tap Options.

4. Do any of the following:

• Under Display number of, select the type of tasks you want to appear on the Today

screen.

• In the Category list, select whether to display only tasks assigned to a speciﬁc

category or to display all tasks.

Customize the Start menu

You can choose which items appear in the Start menu.

1. Tap Start > Settings > Personal tab > Menu.

2. Select the check boxes of the items you want to appear in the Start menu. You can

select up to seven items.

Tip You can also create folders and shortcuts to appear on the Start menu. In ActiveSync on

your PC, click

Explore. In the Mobile Device window, double-click My Windows Mobile-

Based Device > Windows > Start Menu, then create the folders and shortcuts that you

want. You will see the added items after you synchronize.

62 | Managing Your XV6700

Set up Date / Time / Language / Regional options

You can set up the correct date, time, language, and regional settings according to your use.

To set the time and date

1. Tap Start > Settings > System tab > Clock & Alarms.

2. Select the correct time zone and change the date or time.

Note During synchronization, the time on your XV6700 is updated with the time on your PC.

To set an alarm

1. Tap Start > Settings > System tab > Clock & Alarms > Alarms tab.

2. Tap <Description> and enter a name for the alarm.

3. Tap the day of the week for the alarm. You can select multiple days by tapping each

desired day.

4. Tap the time to open a clock and set the time for the alarm.

5. Tap the alarm icon ( ) to specify the type of alarm you want. You can choose a

ﬂashing light, a single sound, a repeating sound, or vibration.

6. If you choose to play a sound, tap the list next to the Play sound check box and tap the

sound you want.

To set the time and date for a different location

If you visit or communicate with someone in a particular time zone often, you can select it as your visiting time zone.

1. Tap Start > Settings > System tab > Clock & Alarms.

2. Tap Visiting.

3. Select the correct time zone and change the time or date.

63 | Managing Your XV6700

To change language and regional settings

The style in which numbers, currency, dates, and times are displayed is specified in

Regional Settings.

1. Tap Start > Settings > System tab > Regional Settings.

2. On the Region tab, select your region and language.

3. The region you select determines which options will be available on the other tabs.

4. To customize settings further, tap the appropriate tabs and select the desired options.

Personal and system settings

Your XV6700 may come with programs already assigned to hardware buttons. You can customize these buttons to open the programs you use most, or to perform certain shortcuts such as changing the screen orientation, opening the Today screen, or opening Input Panel.

To reassign programs or shortcuts to program buttons

1. Tap Start > Settings > Personal tab > Buttons.

2. A list of buttons and their current assignments is displayed on the Program Buttons tab.

3. Tap the button you want to reassign. To help you identify the buttons, there are numbers

and icons representing the original function of the button.

4. In the Assign a program box, tap the program or shortcut you want to assign.

5. Tap OK.

To increase or decrease the size of text on the screen

1. Tap Start > Settings > System tab > Screen > Text Size.

2. Move the slider to increase or decrease the text size.

To enter owner information

1. Tap Start > Settings > Personal tab > Owner Information.

2. On the Identiﬁcation tab, enter your personal information.

64 | Managing Your XV6700

Note Entering and displaying owner information are best practices; they allow someone to

return the device to you in case it is lost.

Tip If owner information is displayed on the Today screen, you can open and edit the

information directly from the Today screen. Just tap that section of the screen.

To choose how to be notiﬁed about events or actions

1. Tap Start > Settings > Personal tab > Sounds & Notiﬁcations.

2. On the Sounds tab, choose how you want to be notiﬁed by selecting the appropriate

check boxes.

3. On the Notiﬁcations tab, in Event, tap an event name and choose how you want to be

notiﬁed by selecting the appropriate check boxes. You can choose from several options, such as a special sound, a message, or a ﬂashing light.

Tip Turning off sounds and the flash light helps conserve battery power.

To adjust the speed for scrolling

Pressing and holding NAVIGATION up or down (Up/Down control) scrolls through the items in a list.

1. Tap Start > Settings > Personal tab > Buttons > Up/Down Control tab.

2. Do one of the following:

• Under Delay before ﬁrst repeat, move the slider to shorten or lengthen the time that

elapses before scrolling begins.

• To change the time it takes to scroll from one item to the next, under Repeat rate,

move the slider to adjust the speed.

To ﬁnd the operating system version number and detailed device information

• Tap Start > Settings > System tab > About.

The Version tab displays the operating system information and important device information, including the type of processor and the amount of memory that is installed.

65 | Managing Your XV6700

To change the device name

1. Tap Start > Settings > System tab > About > Device ID tab.

2. Enter a name.

The device name must begin with a letter, consist of letters from A to Z, numbers from 0 to 9, and cannot contain spaces. Use the underscore character to separate words.

Why is the device name important?

The device name is used to identify the device in the following situations:

• Synchronizing with a PC

• Connecting to a network

• Restoring information from a backup

Note If you synchronize multiple devices with the same PC, each device must have a unique

name.

To make the battery last longer

The device battery power lasts based on the battery type and how you use your XV6700. Try the following to help preserve battery life:

• Tap Start > Settings > System tab > Power. On the Advanced tab, you can specify when your XV6700 turns off to conserve battery power. For optimum conservation, specify 3 minutes or less.

• Use the AC adapter to plug your XV6700 into external power whenever possible, especially when using a miniSD card or when using a modem or other peripherals.

• Adjust the backlight settings.

To adjust the brightness of the backlight

1. Tap Start > Settings > System tab > Backlight > Brightness tab.

2. Move the sliders right to increase and left to decrease the brightness.

66 | Managing Your XV6700

To set the backlight to dim after a time delay

1. Tap Start > Settings > System tab > Backlight.

2. Tap the Battery Power tab or the External Power tab.

3. Select the Turn off backlight if device is not used for check box, and specify the time

delay.

Phone settings

You can customize phone settings, such as the ring type and ring tone to be used for incoming calls, and the keypad tone to be used when entering phone numbers.

To change the ring tone

1. Tap Start > Settings > Personal tab > Phone > Phone tab.

2. In the Ring tone list, tap the sound you want to use.

Tip To use custom .wav, .mid, or .wma files as ring tones, use ActiveSync on your PC to copy

the file to the /Windows/Rings folder on your XV6700. Then, select the sound from the Ring tone list. For more information about copying files to your XV6700, see ActiveSync Help on your PC.

To change the ring type

You can change the way that you are notified of incoming calls. For example, you can choose to be notified by a ring, a vibration, or a combination of both.

1. Tap Start > Settings > Personal tab > Phone > Phone tab.

2. In the Ring type list, tap the desired option.

To change the keypad tone

You can change the tone you hear when entering a phone number on the keypad. If set to Long tones, the tone is heard continuously for as long as the number on the keypad is pressed. Use this setting if you are having trouble accomplishing tasks that rely on tones from your phone such as accessing messages from an answering machine. If set to Short tones, the tone is heard only for one or two seconds. If set to Off, no tone will be heard.

67 | Managing Your XV6700

1. Tap Start > Settings > Personal tab > Phone > Phone tab.

2. In the Keypad list, tap the desired option.

Phone services

More services (such as Location Setting, Voice Privacy, Network Service, TTY Mode, and Alert) are provided online, which enable you to use the add-on value services for your XV6700.

To choose the services

1. Tap Start > Settings > Personal tab > Phone > Services tab.

2. Tap the service you want to use, and tap Get Settings.

5.2 Adding and Removing Programs

Before you purchase additional programs for your XV6700, you should note the name of your XV6700, the version of Windows Mobile software running on it, and the type of processor. This information will help you select a program that is compatible with your XV6700. For more information, see “To get detailed device information” and “To find the operating system version number” in this chapter.

Programs available for purchase usually include a Setup program (commonly named “setup.exe”) that you must first install on your PC. You can then use ActiveSync to add programs to your XV6700, or add a program directly from the Internet.

To add programs

1. Download the program to your PC (or insert the CD or disk that contains the program

into your PC). You may see a single *.exe ﬁle, a *.zip ﬁle, a Setup.exe ﬁle, or several versions of ﬁles for different device types and processors. Be sure to select a program designed for your XV6700 and processor type.

2. Read any installation instructions or documentation that comes with the program. Many

programs provide special installation instructions.

68 | Managing Your XV6700

3. Connect your XV6700 and PC.

4. Double-click the *.exe ﬁle.

• If the executable ﬁle is an installation wizard, follow the instructions on the screen.

Once the program has been installed on your PC, the wizard will automatically transfer the program to your XV6700.

• If an installation wizard does not start, you will see an error message stating that the

program is valid but that it is designed for a different type of computer. You will need to copy this program to your XV6700. If you cannot ﬁnd any installation instructions for the program, use ActiveSync to copy the program ﬁle to the Program Files folder on your XV6700.

To remove programs

You can only remove programs that you installed. Programs that come with your XV6700 cannot be removed.

1. Tap Start > Settings > System tab > Remove Programs.

2. In the Programs in storage memory list, select the program you want to remove, and

tap Remove.

3. Tap Yes. If another conﬁrmation message appears, tap Yes again.

5.3 Managing Memory

You may need to stop a program if it becomes unstable or the program memory is low.

To see how much memory is available

• Tap Start > Settings > System tab > Memory.

On the Main tab, the amount of memory allocated to file and data storage versus program storage is displayed, as well as the amount of memory in use versus the available memory.

69 | Managing Your XV6700

To see available storage card memory

You can see how much memory is available on a storage card that is inserted in your XV6700.

1. Tap Start > Settings > System tab > Memory.

2. Tap the Storage Card tab.

Tip If you have previously inserted more than one storage card, tap the list box and then the

storage card whose information you want to see.

To free up program memory

Try the following to free memory on your XV6700:

• Close programs you are not currently using.

• Move e-mail attachments to a storage card.

• Move ﬁles to a storage card. Tap Start > Programs > File Explorer. Tap and hold the

ﬁle, then tap

Cut. Browse to the storage card folder and tap Edit > Paste.

• Delete unnecessary ﬁles. Tap Start > Programs > File Explorer. Tap and hold the ﬁle, then tap Delete.

• Delete large ﬁles. To ﬁnd your largest ﬁles, tap Start > Programs > Search. In the Type list, tap Larger than 64 KB, then tap Search.

• In Internet Explorer Mobile, delete temporary Internet ﬁles and clear history information.

For more information, see “Internet Explorer Mobile” in Chapter 6.

• Remove programs you no longer use.

• Reset your XV6700.

To close a program

In most cases, programs automatically close to free needed memory, however, you can close programs manually, if you prefer.

1. Tap Start > Settings > System tab > Memory > Running Programs tab.

2. In the Running Programs list, tap the program you want to close, then tap Stop.

70 | Managing Your XV6700

Tip In most programs, you can also use the keyboard shortcut CTRL+Q to close the

program.

5.4 Backing Up Files

You can back up files to your PC using ActiveSync, or copy files to a storage card you insert into your XV6700. Your XV6700 has an expansion slot compatible with a range of mini secure digital (miniSD) and multimedia (MMC) storage cards.

Using ActiveSync, you can copy or move information from the PC to the device and vice versa. Changes you make to the information on one computer will not affect the information on the other computer. If you want to automatically update information on both your XV6700 and PC, synchronize the information instead. For more information about copying and synchronizing files, see ActiveSync Help on your PC.

To copy ﬁles to a storage card

1. Push the storage card into the storage card slot until it clicks into place. The card is

secure when it does not protrude from the base.

2. Tap Start > Programs > File Explorer and navigate to the appropriate folder.

3. Tap and hold the desired ﬁle, then tap Copy.

4. Tap the folder list (labeled My Documents by default), then tap Storage Card.

5. Tap Menu > Edit > Paste.

To copy a ﬁle using ActiveSync

Copying a file results in separate versions of a file on your XV6700 and PC. Because the files are not synchronized, changes made to one file will not affect the other.

1. Connect your XV6700 to your PC.

2. In ActiveSync, click Explore to open the Mobile Device window for your XV6700.

3. In the Mobile Device window, go to the ﬁle that you want to copy on your XV6700 or PC.

71 | Managing Your XV6700

4. Do one of the following:

• To copy the ﬁle to your XV6700, right-click the ﬁle and click Copy. Right-click the

desired folder under Mobile Device, and click Paste.

• To copy the ﬁle to your PC, right-click the ﬁle and click Copy. Right-click the desired

folder on your PC, and click Paste.

To automatically save ﬁles on a storage card

In the Word Mobile, Excel Mobile, and Notes programs, you may find it helpful to save all new documents, notes, and workbooks directly on a storage card.

1. From the program ﬁle list, tap Menu > Options.

2. With a storage card inserted in the device, in the Save to box, tap the appropriate

storage card to automatically save new items on the storage card.

3. Tap OK.

Note In the file or note list, a storage card symbol is displayed next to the names of files saved

on a storage card.

5.5 Protecting Your XV6700

You can prevent unauthorized access to any part of the device by using password protection. You create your own password when you begin using your XV6700.

To protect your XV6700 with a password

You can help keep your data more secure by requiring a password every time the device is turned on.

1. Tap Start > Settings > Personal tab > Password.

2. Select the Prompt if device unused for check box, and in the box to the right,

select how long your XV6700 must be turned off before a password is required. In the Password type box, select the type of password you would like to use. Enter the password and, if necessary, conﬁrm the password. If your XV6700 is conﬁgured to connect to a network, use a strong password to help protect network security.

72 | Managing Your XV6700

3. On the Hint tab, enter a phrase that will help you remember your password, but

doesn’t allow others to guess your password. The hint will be displayed after the wrong password is entered four times.

4. Tap OK.

The next time the device is turned on, you will be prompted to enter your password.

Notes Each time a wrong password is entered, the time the device takes to respond will get

longer and longer until the device appears to be not responding.

If you forget your password, you must follow the instructions in your owner’s manual to clear memory before you can access your XV6700.

To change your password

1. Tap Start > Settings > Personal tab > Password. You will be prompted to enter your

current password.

2. In the Password box, enter your new password.

3. On the Hint tab, enter a phrase that will help you remember your new password, but

doesn’t allow others to guess your password. The hint will be displayed after the wrong password is entered four times.

4. Tap OK.

To display owner information on the Today screen

Having your contact information displayed on the Today screen on startup allows for easy identification of the device in case it is lost.

1. Tap Start > Settings > Personal tab > Owner Information.

2. On the Options tab, select the Identiﬁcation information check box.

3. On the Options tab, select the Notes check box if you want additional text displayed,

such as: Reward if found. When you select the check box, you need to enter the additional text on the Notes tab.

Tip To display owner information on the Today screen, tap Start > Settings > Personal tab >

Today

. On the Items tab, select the Owner Info check box.

73 | Managing Your XV6700

5.6 Resetting Your XV6700

Occasionally you may need to reset your XV6700. A normal (or soft) reset of your XV6700 clears all active program memory and shuts down all active programs. This can be useful when the device is running slower than normal, or a program is not performing properly. A soft reset is also necessary after the installation of some programs. If a soft reset is performed when programs are running, unsaved work will be lost.

You can also perform a hard reset (also known as a full reset). A hard reset should be performed only if a normal reset does not solve a system problem. After a hard reset, the device is restored to its default settings—the way it was when you first purchased it and turned it on. Any programs you installed, data you entered, and settings you customized on the device will be lost. Only Windows Mobile software and other pre-installed programs will remain.

To perform a soft reset

• Use the stylus to lightly press and hold the RESET button on the bottom of your XV6700.

The device restarts, then displays the Today screen.

Reset button

Warning! Always turn off your device before performing a soft reset or installing/replacing the battery.

To perform a hard reset

1. Press and hold both SOFT KEYS on the device. Keep these keys pressed, and at the

same time, use the stylus to lightly press and hold the RESET button on the bottom of your XV6700.

2. Press either Y to restore to factory default or N to exit the hard reset process.

74 | Managing Your XV6700

6.1 Connecting to the Internet

6.2 Internet Explorer Mobile

6.3 Using Bluetooth

6.4 Using Comm Manager

6.5 Using Terminal Services Client

Chapter 6

Getting Connected

76 | Getting Connected

6.1 Connecting to the Internet

Your XV6700 is equipped with powerful networking functions that enable you to connect to the Internet. You can set up

connections to the Internet or to a corporate network to browse the Internet, and exchange e-mail or instant messages. Your XV6700 has two groups of connection settings: Verizon Wireless and My Work Network. Verizon Wireless settings are used to connect to the Internet, while My Work Network settings can be used to connect to any private, corporate network.

To connect to the Internet via Verizon Wireless

1. Obtain the following information from your ISP:

• ISP server phone number

• User name

• Password

• Access point name (required for CDMA connection)

2. Tap Start > Settings > Connections tab > Connections.

3. Tap Add a new modem connection.

4. Enter a name for the connection.

5. Select a modem from the list. For example, if you want to use the mobile phone network,

select Cellular Line.

6. Tap Next.

7. Complete the connection wizard by entering the required information and tap Finish.

Notes To view additional information for any screen, tap Help.

To modify your connection settings, tap

Manage existing connections on the

Connections screen, and complete the connection wizard.

77 | Getting Connected

To connect to a private network

1. Obtain the following information from your network administrator:

• Server phone number

• User name

• Password

• Domain (If provided by an ISP or a network administrator)

2. Tap Start > Settings > Connections tab > Connections.

3. In My Work Network, follow the instructions for each type of connection.

4. Complete the connection wizard, then tap Finish.

To start browsing the Internet

• When the connection settings are completed, tap Start > Programs > Internet

Explorer.

To reset or modify the network card settings on your XV6700

1. Tap Start > Settings > Connections tab > Network Cards.

2. In the My network card connects to list, select the appropriate item:

• If you want to connect to the Internet using your ISP, select The Internet.

• If you want to connect to a private network, select Work.

3. In Tap an adapter to modify settings, tap the appropriate adapter. The ﬁelds on the IP

Address tab are populated automatically.

4. Conﬁgure the TCP/IP settings (if required). If your ISP or private network does not

use dynamically-assigned IP addresses, tap Use speciﬁc IP address

and enter the requested information. Contact your ISP or network administrator to obtain the IP address, subnet mask, and/or default gateway (if required).

5. Conﬁgure the DNS and WINS settings (if required). If your ISP or private network does

not use dynamically-assigned IP addresses, enter the requested information on the Name Servers tab. Servers that require an assigned IP address may also require a way to map computer names to IP addresses. DNS and WINS are the resolution options supported on your XV6700.

78 | Getting Connected

6.2 Internet Explorer Mobile

Internet Explorer Mobile is a full-featured Internet browser, optimized for use on your

mobile device.

To start Internet Explorer Mobile

• Tap Start > Internet Explorer.

To choose a Home page

1. In Internet Explorer Mobile, tap Menu > Tools > Options > General tab.

2. Do one of the following:

• To use the displayed page as your Home page, tap Use Current.

• To use the default Home page, tap Use Default.

Tip To go to your Home page, tap Menu > Home.

To transfer favorites from your PC

You can transfer the favorites you have stored on your PC to your XV6700 by synchronizing the Internet Explorer favorites on your PC with your XV6700.

1. In ActiveSync on your PC, click Options on the Tools menu, then select Favorites.

2. In Internet Explorer on your PC, save or move favorite links to the Mobile Favorites

subfolder in the Favorites list.

3. Connect your mobile device to your PC. If synchronization does not start automatically,

click Sync.

Use Internet Explorer Mobile

In Internet Explorer Mobile, you can operate any of the following functions:

To change the size of text on Web pages

• Tap Menu > Zoom, then tap the size you want.

79 | Getting Connected

To add a favorite

1. Go to the page you want to add.

2. Tap and hold the page, then tap Add to Favorites.

3. Conﬁrm or change the name, and select a folder for storing the favorite.

To delete a favorite or folder

1. Tap Menu > Favorites > Add/Delete tab.

2. Select the desired item, then tap Delete.

To change how Web pages ﬁll the screen

1. Tap Menu > View.

2. Do one of the following:

• One Column. Arranges the content into one column that is as wide as the screen.

This means that you will rarely have to scroll horizontally.

• Default. Maintains a layout similar to what you see on a desktop computer, but it

makes items smaller and arranges the content so that you can see most of it without having to scroll horizontally.

• Desktop. Keeps the same layout and size as on a desktop computer, which will

require both horizontal and vertical scrolling.

To show or hide pictures on Web pages

• Tap Menu > View > Show Pictures. A check mark next to Show Pictures indicates that

pictures will be displayed on Web pages.

To save a picture from a Web page

1. Tap and hold the picture, then tap Save Image.

2. Do one of the following:

• To save the picture in My Pictures on your XV6700, tap Yes.

• To save the picture in another location, such as a storage card, tap Save As.

80 | Getting Connected

To clear the History list

1. Tap Menu > Tools > Options > Memory tab.

2. Tap Clear History.

To change cookies and security settings

Internet Explorer Mobile supports the protocols used by Secure Sockets Layer (SSL). A connection that uses SSL helps you to send personal information more safely.

Cookies are small files containing information about your identity and preferences so that a page can tailor information to your needs. The page sends the file, and it is stored on your mobile device.

1. Tap Menu > Tools > Options > Security tab.

2. Select the check boxes for the options you want, then tap OK.

Tip To prevent Internet Explorer Mobile from accepting any cookies, clear the Allow cookies

check box.

To delete temporary Internet ﬁles

Some Web content is stored as you view it to speed up the display of pages you frequently visit or have already seen. You may want to delete these files to free storage space.

1. Tap Menu > Tools > Options > Memory tab.

2. Tap Delete Files. All pages stored on your XV6700, including ofﬂine favorites content,

will be deleted.

81 | Getting Connected

6.3 Using Bluetooth

Bluetooth is a short-range wireless communications technology. Devices with Bluetooth

capabilities can exchange information over a distance of about 10 meters without requiring a physical connection. You can even beam information to a device in a different room, as long as it is within range.

The software included with your XV6700 allows you to use Bluetooth to beam information between devices that have Bluetooth capabilities, such as ﬁles, appointments, tasks, and contact cards.

To turn on or off Bluetooth on your XV6700

1. On your XV6700, tap Start > Settings > Connections tab > Bluetooth.

2. Select the Turn on Bluetooth and Make this device discoverable to other devices

check boxes.

3. Tap OK.

Note To add an extra layer of security while beaming information with other devices, or to set

up Bluetooth synchronization, tap

Start > Settings > System tab > Bluetooth Setting.

Bluetooth modes

Bluetooth on your XV6700 operates in three different modes:

• On. Bluetooth is turned on and you can use Bluetooth features.

• Off. Bluetooth is turned off. In this mode, you can neither send nor receive information

using Bluetooth. You might want to turn the radio off at times in order to conserve battery power, or in situations where radio use is prohibited, such as onboard an aircraft and in hospitals.

• Discoverable. Bluetooth is turned on, and all other Bluetooth-enabled devices within a range of 10 meters can detect your XV6700.

Note By default, Bluetooth is turned off. If you turn it on, and then turn off your XV6700,

Bluetooth also turns off. When you turn on your XV6700 again, Bluetooth automatically turns on.

82 | Getting Connected

To make your XV6700 discoverable

1. On your XV6700, tap Start > Settings > Connections tab > Bluetooth.

2. Select the Turn on Bluetooth and Make this device discoverable to other devices

check boxes.

3. Tap OK.

Bluetooth partnerships

A Bluetooth partnership is a relationship that you create between your XV6700 and another Bluetooth-enabled device in order to exchange information in a secure manner. Creating a partnership between two devices involves entering the same personal identification number (PIN) on both devices. Creating a partnership between two devices is a one-time process. Once a partnership is created, the devices can recognize the partnership and exchange information without entering a PIN again. Make sure the two devices are within a range of 10 meters from one another, and Bluetooth is turned on and in discoverable mode.

To create a Bluetooth partnership

1. On your XV6700, tap Start > Settings > Connections tab > Bluetooth.

2. On the Devices tab, tap New Partnership. Your XV6700 searches for other Bluetooth

devices and displays them in the box.

3. Tap the desired device name in the box.

4. Tap Next.

5. Enter a passkey to establish a secure connection. The passkey must be between 1 and

16 characters.

6. Tap Next.

7. Enter the same passkey that is entered on the other device. You can, however, edit and

enter a new name for the other device.

8. Tap Finish.

To accept a Bluetooth partnership

1. Ensure that Bluetooth is turned on and in discoverable mode.

2. Tap Yes when prompted to establish a partnership with the other device.

83 | Getting Connected

3. Enter a passkey (the same passkey that is entered on the device requesting the

partnership) to establish a secure connection. The passkey must be between 1 and 16 characters.

4. Tap Next.

5. Tap Finish.

You can now exchange information with the other device.

To rename a Bluetooth partnership

1. Tap Start > Settings > Connections tab > Bluetooth.

2. Tap and hold the partnership on the Devices tab.

3. On the shortcut menu, tap Edit.

4. Enter a new name for the partnership.

5. Tap Save.

To delete a Bluetooth partnership

1. Tap Start > Settings > Connections tab > Bluetooth.

2. Tap and hold the partnership on the Devices tab.

3. On the shortcut menu, tap Delete.

Beam information using Bluetooth

1. On the device, tap and hold an item to beam. The item can be an appointment in your

calendar, a task, a contact card, or a ﬁle.

2. Tap Beam [type of item].

3. Tap the device name to which you want to send the beam. The item is beamed to the

device you selected.

Note If the device you want to beam to does not appear in the box, make sure that it is turned

on, discoverable, and within close range (10 meters) of your XV6700.

84 | Getting Connected

6.4 Using Comm Manager

Comm Manager acts like a central switcher that lets you enable or disable phone features

as well as manage your data connections easily.

To open Comm Manager

• Tap Start > Programs > Comm Manager.

Simply tap the corresponding button to enable or disable a feature.

1 Tap to toggle between enabling or

disabling the phone.

2 Tap to toggle between turning on or off

Wi-Fi. Tap Settings > Wi-Fi Settings to configure Wi-Fi on your device.

3 Tap to toggle between turning on the

phone’s ringer or setting the phone to vibration/mute mode.

4 Tap to toggle between automatically

receiving (as items arrive) or manually retrieving Outlook e-mails. For more information, see “Schedule synchronization with Exchange Server” in Chapter 4.

5 Tap to toggle between turning on or off

Bluetooth. Tap

Settings > Bluetooth

Settings to configure Bluetooth on your

device. See “Using Bluetooth” for details.

6 Tap to disconnect active data services

(such as using the 1XRTT or EVDO dialup connection). You cannot reconnect data services in Comm Manager.

7 Tap to synchronize the device and

computer via ActiveSync. For more information about the configuration settings for ActiveSync, see Chapter 4.

85 | Getting Connected

Connect to a Wi-Fi network

1. On the Comm Manager screen, tap the Wi-Fi button to turn on/off the wireless function.

2. Tap Settings > Wi-Fi Settings to conﬁgure the required settings. When the conﬁguration

is completed, you can connect to a Wi-Fi network using your device.

Running more than 1 wireless function (Phone, Bluetooth, Wi-Fi) simultaneously will reduce your battery power faster than running a single wireless function.

Note Tap the Network Cards icon ( ) on the Wireless LAN Settings screen to open the

Configure Wireless Networks screen, which allows you to configure wireless networks and network adapters.

To save battery power while connected to a Wi-Fi network

1. On the Settings tab of the Wireless LAN Settings screen, move the Power Save Mode

slider to a position that optimizes performance with the least power consumption.

2. Select the Auto turn off WLAN if not connected check box to allow your XV6700 to

turn off the WLAN function automatically when no signal is detected.

To increase security of the Wi-Fi network

The LEAP (Lightweight Extensible Authentication Protocol) feature of Wireless LAN increases security on your XV6700, and ensures that nobody is able to access your network without your permission.

1. On the Wireless LAN Settings screen, tap the LEAP tab.

2. Tap New. By default, the LEAP screen displays data that you entered previously.

However, you can modify or delete the data as required by tapping

Modify or Delete.

3. Enter the SSID (Service Set Identiﬁer).

4. Enter the user name, password, and domain.

5. Select an Authentication Type. By default, the Authentication Type for your XV6700 is

Open System.

Note For LEAP to work correctly, both the access point and the receiving device (your

XV6700) must be set with the same SSID, user name, and password.

86 | Getting Connected

Check for a Wireless LAN signal

You can check the current wireless connection status from the following three screens of your XV6700:

• Today screen. If your XV6700 detects a WLAN network connection, the WLAN connection icon appears at the top of the Today screen.

• Wireless LAN Main screen. The current connection status and signal quality for each speciﬁc wireless channel appears on the Wireless LAN screen with the current conﬁguration.

• Conﬁgure Wireless Networks screen. This screen displays the wireless networks currently available, and allows you to add new ones if available.

Wireless LAN Main screen Conﬁgure Wireless Networks screen

87 | Getting Connected

6.5 Using Terminal Services Client

Terminal Services Client allows you to log on to a PC running Terminal Services or

Remote Desktop, and use all the resources available on that PC. For example, instead of running Word Mobile on your XV6700, you can run the PC version of Word and access the

*.doc files available on that PC.

Connect to a Terminal Server

1. On your XV6700, tap Start > Programs > Terminal Services Client.

2. Enter the server name.

3. You can also select a server name in Recent servers if you have recently connected to

a server.

4. Select the Limit size of server desktop to ﬁt on this screen check box if you want to

use programs that have been speciﬁcally sized for use with your XV6700.

5. Tap Connect.

The next time the device is turned on, you will be prompted to enter your password.

Navigate within Terminal Services Client

When connected to a remote server, you may notice that your XV6700 screen is displaying more than one horizontal and vertical scroll bar. Use these scroll bars to either scroll the contents on the PC, or to scroll the PC display through the Terminal Services Client window. To make sure you are scrolling the PC display through Terminal Services Client, use the five directional buttons at the bottom of the Terminal Services Client window. To better fit information on your XV6700 screen, select the Limit size of server desktop to fit on this screen check box. For best results, the programs on your desktop PC should be maximized.

Disconnect without ending a session

1. From the Terminal Services Client screen on your XV6700, tap Start > Shutdown.

2. Tap Disconnect.

88 | Getting Connected

Notes Do not use the Start menu on your XV6700.

If a network administrator has configured Terminal Services Client on your XV6700 to reconnect to disconnected sessions, and you previously disconnected from a Terminal Server without ending the session, the Terminal Services Client reconnects to that session.

Disconnect after ending a session

1. From the Terminal Services Client screen on your XV6700, tap Start > Shutdown.

2. Tap Log off.

7.1 E-mail and Text Messages

7.2 Using MMS Messengs

7.3 Pocket MSN Messenger

7.4 Calendar

7.5 Contacts

7.6 Tasks

7.7 Notes

Chapter 7

Exchanging Messages and Using Outlook

90 | Exchanging Messages and Using Outlook

7.1 E-mail and Text Messages

Messaging is where all of your e-mail and text messaging accounts are located. You can send and receive Outlook e-mail, Internet e-mail through an Internet service provider (ISP), and text messages. You can also access e-mail from work using a VPN connection. For more information about e-mail and text messages, see Help on the device.

Set up Outlook e-mail

When starting ActiveSync on your computer for the first time, the Synchronization Setup Wizard prompts you to set up a synchronization relationship. This allows you to synchronize Outlook e-mail and other information between your XV6700 and your computer or the Exchange Server. If you have already set up synchronization through the wizard, then your XV6700 is ready to send and receive Outlook e-mail.

If you have not set up a synchronization relationship yet, do the following to set up your XV6700 to synchronize Outlook e-mail:

1. To synchronize remotely, you need to set up and connect to an over-the-air connection

(such as the dial-up connection). For details, follow the procedures in “Connecting to the Internet” in Chapter 6.

2. Disconnect your XV6700 from your computer or LAN. (If you have an over-the-air

connection, there is no need to disconnect).

3. Tap Start > Programs > ActiveSync.

4. If you want to synchronize e-mails directly with the Exchange Server on a private

network such as your corporate network, follow the steps in “To synchronize directly with Exchange Server” in Chapter 4.

5. Choose which information types to synchronize. Make sure E-mail is selected. For

details, follow the steps in “To change which information is synchronized” in Chapter 4.

Whenever you want to manually send or receive Outlook e-mail on your XV6700, just connect your XV6700 to your computer, LAN, or over-the-air connection, then tap

Sync on

the ActiveSync screen or tap

Menu > Send/Receive in Outlook on your XV6700.

For details about scheduling automatic synchronization or setting a synchronization time with the Exchange Server, see “Schedule synchronization with Exchange Server” in Chapter

91 | Exchanging Messages and Using Outlook

Set up a POP3/IMAP4 e-mail account

You need to set up an e-mail account that you have with an Internet service provider (ISP) or an account that you access using a VPN server connection (typically a work account) before you can send and receive mail.

1. Tap Start > Messaging.

2. Tap Menu > Tools > New Account.

3. Enter your e-mail address, then tap Next. Auto conﬁguration attempts to download

necessary e-mail server settings so that you do not need to enter them manually.

4. Once Auto conﬁguration has ﬁnished, tap Next.

5. Enter your name (the name you want displayed when you send e-mail), user name, and

password; tap Next. Select the Save Password check box if you want to save your password so that you do not need to enter it again.

If Auto configuration was successful, the Your name

and User name fields automatically

get populated. Tap

Next, then Finish to complete setting up your account, or tap Options to

access additional settings. For example:

• Change the time intervals for downloading new messages.

• Limit the amount of messages that are downloaded and authentication method for

outgoing mails.

• Download attachments or parts of messages.

If Auto configuration is unsuccessful or you have an account you access using a VPN server connection, contact your ISP or network administrator for the following information and enter it manually:

92 | Exchanging Messages and Using Outlook

Setting Description

User name

Enter the user name assigned to you by your ISP or network administrator. This is often the first part of your e-mail address, which appears before the at sign (@).

Password

Choose a strong password. You have the option to save your password so you do not need to enter it each time you connect to your e-mail server.

Domain

Not required for an account with an ISP. May be required for a work account.

Account type Select POP3 or IMAP4.

Account name

Enter a unique name for the account, such as Work or Home. This name cannot be changed later.

Incoming mail server Enter the name of your e-mail server (POP3 or IMAP4).

Outgoing mail server Enter the name of your outgoing e-mail server (SMTP).

Require SSL connection

Select this to ensure that you always send e-mail from this account using an SSL connection. This enables you to send personal information more securely. Note that if you select this and your ISP does not support an SSL connection, you will not be able to send e-mail.

Outgoing mail requires authentication

Select this if your outgoing e-mail server (SMTP) requires authentication. Your user name and password from above will be used.

Use separate settings

Select this if your outgoing e-mail server requires a different user name and password than the ones you entered before.

Outgoing server settings:

User name Enter your user name for the outgoing e-mail server.

Password Enter your password for the outgoing e-mail server.

Domain Enter the domain of the outgoing e-mail server.

Require SSL for outgoing mail

Select this to ensure you always send e-mail from this account using an SSL connection. This enables you to send personal information more securely. Note that if you select this and your ISP does not support an SSL connection, you will not be able to send e-mail.

Tip You can set up several e-mail accounts in addition to your Outlook Email account.

93 | Exchanging Messages and Using Outlook

Send and receive messages

To compose and send a message

1. In the message list, tap Menu > Switch Accounts to select an account.

2. Tap New.

3. Enter the e-mail address or text message address of one or more recipients, separating

them with a semicolon. To access addresses and phone numbers from Contacts, tap To

4. Enter your message. To quickly add common messages, tap Menu > My Text, and then

tap a desired message.

5. To check the spelling, tap Menu > Spell Check.

6. Tap Send.

Tips To enter symbols, tap Shift using the on-screen keyboard.

To set the priority, tap Menu > Message Options.

If you are working offline, e-mail messages are moved to the Outbox folder and will be

sent the next time you connect.

If you are sending a text message and want to know if it was received, before sending the message, tap Menu > Tools > Options. Tap Text

and select the Request delivery

notification

check box.

To reply to or forward a message

1. Open the message and tap Reply, or Menu > Reply All, or Menu > Forward.

2. Enter your response. To quickly add common messages, tap Menu > My Text, and then

tap a desired message.

3. To check the spelling, tap Menu > Spell Check.

4. Tap Send.

Tips To see more header information, scroll up.

To always include the original message, from the list view, tap Menu > Tools > Options >

Message tab, and select the When replying to e-mail, include body check box.

In the Outlook E-mail account, you will send less data if you do not edit the original

message. This may reduce data transfer costs based on your rate plan.

94 | Exchanging Messages and Using Outlook

To exclude your e-mail address when replying to all

When you reply to all the recipients of an e-mail, your own e-mail address will also be added to the recipient list. You can customize ActiveSync so that your e-mail address will be excluded from the recipient list.

1. In ActiveSync on your XV6700, tap Menu > Options.

2. Select the E-mail information type and tap Settings.

3. Tap Advanced.

4. In the Primary e-mail address text box, enter your e-mail address.

5. Tap OK.

To add an attachment to a message

1. In an open message, tap Menu > Insert, then tap the item you want to attach: Picture,

Voice Note

, or File.

2. Select the ﬁle you want to attach, or record a voice note.

To receive attachments

An attachment sent with an e-mail message or downloaded from the server appears below the subject of the message. Tapping the attachment opens the attachment if it has been fully downloaded, or marks it for download the next time you send and receive e-mail. You can also download attachments automatically with your messages if you have an Outlook E-mail or IMAP4 E-mail account.

95 | Exchanging Messages and Using Outlook

If you have an Outlook E-mail account, do the following on your device:

1. Tap Start > Programs > Microsoft ActiveSync.

2. Tap Tools > Options.

3. Tap E-mail > Settings, then select Include File Attachments.

If you have an IMAP4 E-mail account with an Internet service provider (ISP) or an account that you access using a VPN server connection (typically a work account), do the following:

1. Tap Start > Messaging.

2. Tap Menu > Tools > Options.

3. Tap the name of the IMAP4 account.

4. Tap Next until you reach Server information, then tap Options.

5. Tap Next twice, and select Get full copy of messages and When getting full copy, get

attachments.

Tip To store attachments on a storage card rather than on the device, tap Menu > Tools >

Options > Storage tab, and select the Store attachments on a storage card check

box.

Download messages

The manner in which you download messages depends on the type of account you have:

• To send and receive e-mail for an Outlook E-mail account, begin synchronization through ActiveSync. For more information, see “Synchronizing Outlook information” in Chapter 4.

• To send and receive e-mail messages for an e-mail account that you have with an Internet Service Provider (ISP) or that you access using a VPN server connection (typically a work account), download messages through a remote e-mail server. For more information, see “To download messages from the server” later in this chapter.

96 | Exchanging Messages and Using Outlook

• Text messages are automatically received when your phone is turned on. When your phone is turned off (Flight Mode enabled), messages are held by your service provider until the next time your phone is turned on.

To download messages from the server

To send and receive e-mail messages for an e-mail account that you have with an Internet Service Provider (ISP) or that you access using a VPN server connection (typically a work account), you first need to connect to the Internet or your corporate network, depending on the account.

1. Tap Menu > Switch Accounts to select the account you want to use.

2. Tap Menu > Send/Receive. The messages on your XV6700 and e-mail server are

synchronized: new messages are downloaded to the device Inbox folder, messages in the device Outbox folder are sent, and messages that have been deleted from the server are removed from the device Inbox folder.

Tip If you want to read the entire message, tap Menu > Download Message while in the

message window. If you are in the message list, tap and hold the message, and tap

Menu > Download Message. The message will download the next time you send and receive e-mail. This will also download message attachments if you selected those options when you set up the e-mail account.

Individually sign and encrypt a message

Encrypting an Outlook e-mail message protects the privacy of the message by converting it from plain, readable text into cipher (scrambled) text. Only the recipient who has the authorization key can decipher the message.

Digitally signing a message applies your certificate with the authorization key to the message. This proves to the recipient that the message is from you and not from an imposter or a hacker, and that the message has not been altered.

To digitally sign and encrypt a new message

1. In the message list, tap Menu > Switch Accounts > Outlook E-mail.

2. Tap New.

3. Tap Menu > Message Options.

97 | Exchanging Messages and Using Outlook

4. Select the Encrypt message and Sign message check boxes, and tap OK.

Verify the digital signature on a signed message you receive

To To verify a digital signature in the message that you receive, do the following:

1. Open the Outlook e-mail message that has been digitally signed.

2. At the top of the message, tap View Signature Status.

3. Tap Menu > Check Certiﬁcate.

To view the details of the certificate in the message, tap Menu > View Certificate.

98 | Exchanging Messages and Using Outlook

Note There can be several reasons why a digital signature is not valid. For example, the

sender’s certificate may have expired, it may have been revoked by the certificate authority, or the server that verifies the certificate is unavailable. Contact the sender to report the problem.

Manage folders

Each Messaging account has its own folder hierarchy with five default Messaging folders: Inbox, Outbox, Deleted Items, Drafts, and Sent Items. The messages you receive and send through the account are stored in these folders. You can also create additional folders within each hierarchy. The Deleted Items folder contains messages that have been deleted on the device. The behavior of the Deleted Items and Sent Items folders depends on the Messaging options you have chosen.

If you use an Outlook E-mail account, e-mail messages in the Inbox folder in Outlook will be synchronized automatically with your XV6700. You can select to synchronize additional folders by designating them for synchronization. The folders you create and the messages you move will then be mirrored on the e-mail server. For example, if you move two messages from the Inbox folder to a folder named Family, and you have designated Family for synchronization, the server creates a copy of the Family folder and copies the messages to that folder. You can then read the messages while you are away from your PC.

If you use a text message account, messages are stored in the Inbox folder. If you use a POP3 account and you move e-mail messages to a folder you created, the link is broken between the messages on the device and their copies on the e-mail server. The next time you connect, the e-mail server will detect that the messages are missing from the Inbox folder on the device and will delete them from the e-mail server. This prevents having duplicate copies of a message, but it also means that you will no longer have access to messages that you move to folders created from anywhere except the device.

If you use an IMAP4 account, the folders you create and the e-mail messages you move are mirrored on the e-mail server. Therefore, messages are available to you anytime you connect to your e-mail server, whether it is from your XV6700 or PC. This synchronization of folders occurs whenever you connect to your e-mail server, create new folders, or rename/ delete folders when connected. You can also set different download options for each folder.

99 | Exchanging Messages and Using Outlook

7.2 Using MMS Messaging

Creating and sharing MMS messages with your friends and family is easy with your XV6700. You can even use the built-in camera to capture photos and video clips while composing a new MMS message, and send them along with your message:

Set up MMS

Before you can use MMS, you have to configure the required settings on your XV6700.

To access MMS

• Tap Start > Messaging.

Note You can also send an MMS message directly from the Pictures & Videos or Camera

programs. Do one of the following:

• Select a picture from My Pictures, and then tap Menu > Send. In Select an account, tap

MMS.

• Capture a photo or an MMS video clip using the camera, then tap Send. In Select an

account, tap MMS.

To set up an MMS account

• To set up your default MMS Messaging account, tap Start > Messaging > Menu >

Switch Accounts > MMS

100 | Exchanging Messages and Using Outlook

Manage MMS messages

After configuring the required settings, you can start to compose and manage your MMS messages.

To compose and send an MMS message

You can compose MMS messages in a combination of various slides, where each slide can consist of a photo, audio or video clip, and/or text.

1. Tap Start > Messaging.

2. Tap New, then select New Flix Message or New Pix

Message.

For example, you can select New Pix Message to send an

MMS message containing photos.

3. In To, enter the recipient’s phone number or e-mail address

directly, or tap To, Cc, or Bcc to choose a phone number or an e-mail address from Contacts.

4. Enter a subject for your message.

5. Tap the Insert icon to select a photo or video clip.

By default, it will open My Picture folder. To navigate to any other folder containing

pictures or videos, tap the Down arrow ( ) corresponding to My Pictures folder.

6. Select a photo or video clip. When selected, you can:

• Tap to view it.

• Tap to insert it into the MMS message you are composing.

• Tap to discard it.

• Tap and hold the thumbnail to display a shortcut menu containing the options: File

Info and Delete. Select File Info to display the ﬁle information of the photo or video clip; select Delete to remove the selected photo or video clip.

7. Enter text and insert audio clips by tapping the respective areas.

8. Tap Send to send the message.

UTStarcom XV6700 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual