Utax FAX SYSTEM (K) Instruction Handbook Manual

INSTRUCTION HANDBOOK

FAX SYSTEM

FAX SYSTEM (K)

OPERATION GUIDE i

Contents

General Notice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . iii

Legal and Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vii

Legal Notice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vii

Safety Conventions in This Guide. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .vii

Important! Please Read First. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ix

Installation Precautions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . x

Precautions for Use. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . x

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi

Overview of Operation Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi

Conventions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xii

1 FAX System Parts

FAX System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

2 Preparing to Fax

Menu Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Selecting the Line Type (Inch Model Only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

Configuring TTI Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4

Entering Fax Information (Local Information) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5

Setting the Current Date and Time (Date & Time Setting) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-7

3 Basic Operation

Menu Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Sending Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4

Select the Original Size. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-13

Select the Size for Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-14

Zoom Transmission. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-15

Continuous Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-16

Automatic Fax Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-17

Canceling Communications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-18

Entering Characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-20

Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-24

Redialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-39

4 Basic Functions

Menu Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

Standby Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3

Broadcast Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-4

Direct Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7

Interrupt Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8

Timer-based Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9

Deleting a Job in Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11

Manual Fax Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13

Manual Fax Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-14

ii OPERATION GUIDE

One-Touch Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-15

Programs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-23

5 Advanced Functions

Menu Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2

Remote Switching . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-5

Polling Communication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-7

Subaddress Communications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-11

Subaddress-based Confidential Communications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-12

Fax Forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-24

Password-based Communications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-31

Encrypted Communication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-38

E-mail Notification of Job Results . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-45

Displaying Job Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-46

Printing Communication Management Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-53

User Login. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-55

Job Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-56

6Network Fax

Overview of Network Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2

Initial FAX System Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-4

7 FAX System Settings

Menu Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2

Printing Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-4

Volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-8

Redial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-10

Fax Media Type. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-11

Number of Rings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-12

Fax Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-14

Reception Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-18

2in1 Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-19

Bulk Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-20

Remote Diagnosis. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-21

Remote Diagnosis ID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-22

8 Troubleshooting

Memory Indicator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2

Warning and Maintenance Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-3

Troubleshooting Table. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-5

9 Reference Information

Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-2

Menu Flowcharts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-3

Error Code Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-7

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Index-1

OPERATION GUIDE iii

General Notice

Trademark Information

• Microsoft, Windows, Windows NT, and Internet Explorer are registered
trademarks of Microsoft Corporation in the U.S. and other countries.

• Windows ME and Windows XP are trademarks of Microsoft
Corporation.

• Ethernet is a registered trademark of Xerox Corporation.

• IBM and IBM PC-AT are trademarks of International Business
Machines Corporation.

• Adobe and Acrobat are registered trademarks of Adobe Systems
Incorporated.

All other company and product names in this Operation Guide are
trademarks or registered trademarks of their respective companies. The
designations™ and ® are omitted in this guide.

iv OPERATION GUIDE

Declarations to European Directives

DECLARATION OF CONFORMITY TO 89/336/EEC, 73/23/EEC, 93/68/
EEC and 1999/5/EC

We declare under our sole responsibility that the product to which this
declaration relates is in conformity with the following specifications.

Limits and methods of measurement for immunity
characteristics of information technology
equipment

EN55024

Limits and methods of measurement for radio
interference characteristics of information
technology equipment

EN55022 Class B

Limits for harmonic currents emissions for
equipment input current

16A per phase

EN61000-3-2

Limitation of voltage fluctuations and flicker in low­voltage supply systems for equipment with rated
current

16A

EN61000-3-3

Safety of information technology equipment,
including electrical business equipment

EN60950

The common technical regulation for the
attachment requirements for connection to the
analogue public switched telephone networks
(PSTNs) of terminal equipment (excluding terminal
equipment supporting the voice telephony justified
case service) in which network addressing, if
provided, is by means of dual tone multi-frequency
(DTMF) signaling

CTR 21

<
=

<
=

OPERATION GUIDE v

Technical regulations for terminal equipment

This terminal equipment complies with:

Network Compatibility Declaration

The manufacturer declares that the equipment has been designed to
operate in the public switched telephone networks (PSTN) in the following
countries:

Safety Instructions Regarding the Disconnection of Power

CAUTION: The power plug is the main isolation device! Other switches on

the equipment are only functional switches and are not suitable for
isolating the equipment from the power source.

VORSICHT: Der Netzstecker ist die Hauptisoliervorrichtung! Die anderen
Schalter auf dem Gerät sind nur Funktionsschalter und können nicht
verwendet werden, um den Stromfluß im Gerät zu unterbrechen.

•TBR21 • DE 08R00 National AN for D

• AN 01R00 AN for P • DE 09R00 National AN for D

• AN 02R01 AN for CH and N • DE 12R00 National AN for D

• AN 05R01 AN for D, E, GR, P and N • DE 14R00 National AN for D

• AN 06R00 AN for D, GR and P • ES 01R01 National AN for E

• AN 07R01 AN for D, E, P and N • GR 01R00 National AN for GR

• AN 09R00 AN for D • GR 03R00 National AN for GR

• AN 10R00 AN for D • GR 04R00 National AN for GR

•AN 11R00AN for P •NO 01R00National AN for N

• AN 12R00 AN for E •NO 02R00National AN for N

• AN 16R00 General Advisory Note • P 03R00 National AN for P

•DE 03R00National AN for D • P 04R00 National AN for P

•DE 04R00National AN for D • P 08R00 National AN for P

•DE 05R00National AN for D

Austria Germany Liechtenstein Slovakia
Belgium Greece Lithuania Slovenia
Cyprus Hungary Luxembourg Spain
Czech Iceland Malta Sweden
Denmark Ireland Norway Switzerland
Estonia Italy Poland The Netherlands
Finland Latvia Portugal United Kingdom
France

vi OPERATION GUIDE

This page intentionally left blank.

OPERATION GUIDE vii

Legal and Safety Information

Legal Notice

WE SHALL HAVE NO LIABILITY FOR LOSS, WHETHER OR PARTIAL,
OF RECEIVED DOCUMENTS WHEN SUCH LOSS IS CAUSED BY
DAMAGES TO THE FAX SYSTEM, MALFUNCTIONS, MISUSE, OR
EXTERNAL FACTORS SUCH AS POWER OUTAGES; OR FOR PURELY
ECONOMIC LOSSES OR LOST PROFITS RESULTING FROM MISSED
OPPORTUNITIES ATTRIBUTABLE TO MISSED CALLS OR RECORDED
MESSAGES RESULTING THEREFROM.

Safety Conventions in This Guide

Please read the Operation Guide before using the facsimile. Keep it close
to the facsimile for easy reference.

The sections of this handbook and parts of the facsimile marked with
symbols are safety warnings meant to protect the user, other individuals
and surrounding objects, and ensure correct and safe usage of the
facsimile. The symbols and their meanings are indicated below.

DANGER: Indicates that serious injury or even death will
very possibly result from insufficient attention to or incorrect
compliance with the related points.

WARNING: Indicates that serious injury or even death may
result from insufficient attention to or incorrect compliance
with the related points.

CAUTION: Indicates that personal injury or mechanical
damage may result from insufficient attention to or incorrect
compliance with the related points.

viii OPERATION GUIDE

Symbols

The symbol indicates that the related section includes safety warnings.
Specific points of attention are indicated inside the symbol.

The symbol indicates that the related section includes information on
prohibited actions. Specifics of the prohibited action are indicated inside
the symbol.

The z symbol indicates that the related section includes information on
actions which must be performed. Specifics of the required action are
indicated inside the symbol.

Please contact your service representative to order a replacement if the
safety warnings in the guide are illegible or if the guide itself is missing. (fee
required)

<Note>

Due to performance updating, information in this Operation Guide is
subject to change without notice.

.... [General warning]

.... [Warning of danger of electrical shock]

.... [Warning of high temperature]

.... [Warning of prohibited action]

.... [Disassembly prohibited]

.... [Alert of required action]

.... [Remove the power plug from the outlet]

....

[Always connect the machine to an outlet with a ground
connection]

OPERATION GUIDE ix

Important! Please Read First.

This Operation Guide includes information on using the facsimile functions
of this machine. Be sure to read the Operation Guide as well. Keep both
guides near the machine for ready reference.

During use, refer to the Operation Guide for your machine to obtain the
following information.

• Caution Labels

• Installation Precautions

• Precautions for Use

• Loading Paper

• Cleaning the Machine

• Toner Container Replacement

• Troubleshooting

• Paper Jam

x OPERATION GUIDE

Installation Precautions

Power supply/Grounding the product

Do not connect this product to the same outlet as an air conditioner or

copier, etc.

Precautions for Use

• Do not open the top cover, turn off the power switch, or pull out the
power plug while transmitting, receiving, or copying.

• This product may only be used within the country of purchase due to
the different safety and communication standards in each country.
(International communication standards, however, make the
communication between countries possible.)

• This product may be inoperable in areas with poor telephone lines or
communication conditions.

• “CALL WAITING” or other telephone company optional services that
produce audible tones or clicks on the line can disrupt or cause
termination of facsimile communications.

• Be sure that the size of the paper loaded in the paper source matches
the size of the paper configured with the paper source size selection.
Failure to do so may cause the part of the received documents not
printed.

• Be sure that the size of original documents matches the size
configured with the original size selection. Failure to do so may cause
the bottom portion of the original document not scanned.

OPERATION GUIDE xi

Introduction

Overview of Operation Guide

This Operation Guide has the following chapters:

Chapter 1: FAX System Parts

Identifies part names and functions.

Chapter 2: Preparing to Fax

Describes preliminary settings and how to prepare the FAX System for
use.

Chapter 3: Basic Operation

Describes basic fax operations, such as sending and receiving documents.

Chapter 4: Basic Functions

Describes basic functions provided by the FAX System.

Chapter 5: Advanced Functions

Describes more advanced fax functions.

Chapter 6: Network Fax

Describes the setup procedure and how to prepare the FAX System for
network fax.

Chapter 7: FAX System Settings

Describes mechanical and functional settings and usage reports.

Chapter 8: Troubleshooting

Describes how to resolve problems and respond to error messages.

Chapter 9: Reference Information

Provides FAX System specifications, menu flowcharts, and error code
tables.

xii OPERATION GUIDE

Conventions

This manual uses the following conventions:

Convention Description Example

Italic Typeface Used to emphasize a key word,

phrase, or message. (Also used
to indicate references to other
manuals.)

A Completed message is displayed, and
you are returned to the Copy Basic
screen.

Notes Additional or useful information

about a function or feature. May
contain references to other
manuals.

NOTE: For information on storing the

pin, refer to step 10.

Important Important information.

IMPORTANT: Make sure the paper is not

folded, curled, or otherwise damaged.

Caution Indicates the potential for

mechanical damage resulting
from a specific action.

CAUTION: Do not hold the front of the

machine when pulling out the cassette.

Warning Warns users of the potential for

personal injury.

WARNING: The charger section

contains high voltages.

OPERATION GUIDE 1-1

1 FAX System Parts

This chapter identifies and describes FAX System parts and
Operation Panel keys:

• FAX System.................................................................. 1-2

• Operation Panel ........................................................... 1-3

FAX System Parts

1-2 OPERATION GUIDE

FAX System

FAX System parts pertaining to fax are described below. For information
on other parts, refer to the Operation Guide.

1 Operation Panel

Use controls on this panel to fax documents.

2 Telephone jack

Plug commercially-available telephones into this jack.

3 LINE jack

Connect modular phone cables to this jack.

4 Main power switch

Turn on this switch (|) to send faxes or make copies. The
message display will light when the FAX System is ready for use.

5 Document output or stack area

Received fax documents are stored here.

6 Document Processor (Option)

Automatically feeds and scans multiple sheet documents.

IMPORTANT: Keep in mind that documents cannot be received when the
main power switch is off ({). Press the Power key to turn off the FAX
System.

1

5

3

2

4

6

FAX System Parts

OPERATION GUIDE 1-3

Operation Panel

The following keys and indicators are used to send or receive faxes. For
information on keys and indicators used to make copies, refer to the
Operation Guide.

1 Status/Job Cancel Key and Indicator

Press this key to enter Status/Job Cancel mode and to check job
status or cancel jobs. The Status/Job Cancel indicator remains
on while in Status/Job Cancel mode.

2 Send Key and Indicator

Press this key to enter Send mode for fax and scanning. The

Send indicator remains on while in Send mode.

3 Document Box Key and Indicator

Press this key to enter Document Box mode. Use this mode to
send documents confidentially using subaddress communication
and for polling transmission. The Document Box indicator
remains on while in Document Box mode.

4 One-touch Keys (1 to 8)

Each one-touch key can store a fax destination or chain dial
number. The keys can also be used to recall programmed
sequences.

5 Program Key and Indicator

Press this key to use a program.

6 Scan Resolution Key and Indicator

Press this key to set the scanning resolution.

7 Function Key and Indicator

Press this key for additional function such as direct transmission,
timer-based transmission and fax polling reception.

8 Send/Receive Indicator

This indicator flashes during fax transmission and reception.

1413108

2718 2119 20

23

24

26

25

28

12119

5

4 7

17

15

16

61

2 3

22

Ready to send.

2005/01/08 11:09

Subjec tPlacemnt

Left Off

FAX System Parts

1-4 OPERATION GUIDE

9 Memory Indicator

This indicator is lit when documents are temporarily stored in
memory before printing or fax. The indicator flashes during
scanning and reception when documents are stored in memory.

10 Error Indicator

This indicator is lit or flashes if an error occurs.

11 System Menu/Counter Key and Indicator

Press this key to change the initial settings or check the counter.

12 Log Out Key and Indicator

Press this key after completing a task using job accounting.

13 Numeric Keys

Use the numeric keys to enter the fax number of another party or
for other number input. Even with pulse dialing, you can press the

key after the other party responds to send the next number as

a tone signal.

14 Reset/Power Key

Press this key to cancel the setting and return to the basic screen.
Hold the key for more than 2 seconds to turn the FAX System into
Auto Sleep.

15 Original Quality Key and Indicator

Press this key to set the document image quality.

16 Original Size Key and Indicator

Press this key to select the document size.

17 Exposure Key and Indicator

Press this key to adjust the document exposure level.

18 Message Display

Displays procedures and error messages.

19 Left Select Key

Press this key to select the left item on the bottom of the message
display.

20 Right Select Key

Press this key to select the right item on the bottom of the
message display.

21 Back Key

Press this key to return to the previous, upper menu.

22 W Destination Key

Press this key to move the cursor to the left on the message
display or to enter a destination.

23 S Address Recall Key

Press this key to move the cursor up on the message display or
for Address Recall.

FAX System Parts

OPERATION GUIDE 1-5

24 T On-Hook/Pause Key

Press this key to move the cursor down on the message display
or to place the FAX System in off-hook mode when transmitting/
receiving the fax manually. You also can use this key to insert a
pause when entering another party’s number.

25 X Address Book Key

Press this key to move the cursor to the right on the message
display or to launch the Address Book when selecting the fax
destination.

26 Enter Key

Press this key to confirm your selection.

27 Stop/Clear Key

Press this key to cancel the job during scanning or clear entered
characters or numbers. On basic screen, press this key to delete
all the registered destination.

28 Start Key and Indicator

Press this key to start fax.

FAX System Parts

1-6 OPERATION GUIDE

OPERATION GUIDE 2-1

2 Preparing to Fax

Perform the required settings described in this chapter before
sending a fax for the first time.

This chapter discusses the following topics:

• Menu Table................................................................... 2-2

• Selecting the Line Type (Inch Model Only)................... 2-3

• Configuring TTI Settings............................................... 2-4

• Entering Fax Information (Local Information) ............... 2-5

• Setting the Current Date and Time (Date & Time Setting)

..................................................................................... 2-7

Preparing to Fax

2-2 OPERATION GUIDE

Menu Table

For the system setting menu using in this chapter, refer to the Menu Table
below. To access the system setting menu, press System Menu/Counter.

NOTE: To perform these settings, press S or T to select the menu/

submenu/item and Enter to confirm your selection.

Main Menu Sub Menu1 Sub Menu2 Options Description

Reference

Page

FAX Sett ing FAX TX

Setting

FAX Line
Setting

Tone (DTMF),
Pulse (10pps)

Set up the FAX System
for the line type
corresponding to the
telephone service.

page 2-3

TTI Off, Outside,

Inside

Set up printing details for
the Transmit Terminal
Identifier (TTI).

page 2-4

Local FAX
Number

(Numerical
Entry of Fax
No.)

Enter this fax number. page 2-5

Local FAX
Name

(Text Entry of
the Fax Name)

Enter this fax name.

Local FAX ID 0000 – 9999 Enter this fax ID.

Date/Timer
Set

Time Zone – (Time Zone

Selection)

Select the local time zone. page 2-7

Year /Time – Year: 2000 –

2037
Month: 01 – 12
Day: 01 – 31
Hour: 00 – 23
Minute: 00 – 59
Second: 00 – 59

Enter the current date and
time.

page 2-7

Preparing to Fax

OPERATION GUIDE 2-3

Selecting the Line Type (Inch Model Only)

Choose the line type corresponding to your telephone service. Note that
the FAX System cannot send or receive faxes if this setting is incorrect.

1

Press System Menu/Counter.

2

Press S or T to select FAX Setting. Press Enter.

3

Press S or T to select FAX TX Setting. Press Enter.

4

Press S or T to select FAX Line Setting. Press Enter.

5

Press S or T to select the line
type. Press Enter to complete the
setting.

6

Press right Select to return to the basic screen.

FAX Line Setting

Tone(DTMF)

Pulse(10pps)

Cancel

:

*

Preparing to Fax

2-4 OPERATION GUIDE

Configuring TTI Settings

TTI (Transmit Terminal Identifier) information identifies the time of
transmission, number of pages, and your station name and fax number. It
can be sent automatically to the other party’s FAX System to be printed on
the faxed document. This FAX System lets you choose whether to send
TTI information. When selected, TTI information can be printed inside or
outside the border of the transmitted page.

1

Press System Menu/Counter.

2

Press S or T to select FAX Setting. Press Enter.

3

Press S or T to select FAX TX Setting. Press Enter.

4

Press S or T to select TTI. Press Enter.

5

Press S or T to select to print or
not print TTI information and the
position if printed. Next, press

Enter to complete the TTI setting.

NOTE: Select Outside to print TTI information outside the border of the

transmitted page. Select Inside to have TTI information printed inside the
border.

6

Press right Select to return to the basic screen.

TTI

Outside

Off

Cancel

Inside

:

*

Preparing to Fax

OPERATION GUIDE 2-5

Entering Fax Information (Local Information)

Enter identifying information about your station (fax number, station name,
and station ID) here to send this information to the other party
automatically (it will be printed on the faxed documents).

Entering your fax number

1

Press System Menu/Counter.

2

Press S or T to select FAX Setting. Press Enter.

3

Press S or T to select FAX TX Setting. Press Enter.

4

Press S or T to select Local FAX Number. Press Enter.

5

Use the numeric keys to enter the
local station number. The
maximum length of the local FAX
number is 20 digits.

NOTE: You can enter [+] by pressing the asterisk key for an international

telephone number.

6

Press Enter to complete the fax number setting.

Entering your station name

1

Press S or T to select Local FAX Name. Press Enter.

2

Enter your station name. The
maximum length of the local FAX
name is 32 characters.

NOTE: For detailed information on entering characters, refer to Entering

Characters on page 3-20.

3

Press Enter to complete the station name setting.

Local FAX Number

Cancel

:

Cancel

Local FAX Name

Text

ABC

:

Preparing to Fax

2-6 OPERATION GUIDE

Entering your station ID

NOTE: The local station ID is used for secure communications involving

passwords. For more information, refer to

Password-based

Communications on page 5-31.

1

Press S or T to select Local FAX ID. Press Enter.

2

Use the numeric keys to enter a
four-digit station ID.

3

Press Enter to complete the station ID setting.

4

Press right Select to return to the basic screen.

*

Local FAX ID

1409

(0000 ~ 9999)

Cancel

:

Preparing to Fax

OPERATION GUIDE 2-7

Setting the Current Date and Time (Date & Time Setting)

Set the date and time to appear in the message display. Confirm that the
date and time set here are correct (they will serve as the basis for all
scheduled transmissions).

IMPORTANT: Periodically check the time that is shown in the message
display and adjust as necessary to match the current time.

NOTE: Set the time zone before setting the date and time.

Setting the time zone

1

Press System Menu/Counter.

2

Press S or T to select Date/Timer Set. Press Enter.

3

Press S or T to select Time Zone. Press Enter.

4

Press S or T to select the
desired time zone. Press Enter to
complete the time zone setting.

Setting date and time

1

Press S or T to select Year/Time. Press Enter.

2

Press S or T to set the current
year. Press X.

3

Press S or T to set the current month. Press X.

4

Press S or T to set the current day. Press Enter.

-05:00

Cancel

Time Zone

-05:00

-05:00

Indiana
Bogota

Estn Time

:

Date Setting

2005 01 08

Year Month Day

Cancel

Time Zone(Estn Time)

:

:

Preparing to Fax

2-8 OPERATION GUIDE

5

Press S or T to set the current
hour. Press X.

6

Press S or T to set the current minute. Press X.

7

Press S or Tto set the current second. Press Enter to complete the time
setting.

8

Press right Select to return to the basic screen.

::

c 11 09 10

Time Setting

Hour Min. Second

Cancel

Time Zone(Estn Time)

:

:

OPERATION GUIDE 3-1

3 Basic Operation

This chapter discusses the following topics:

• Menu Table................................................................... 3-2

• Sending Documents ..................................................... 3-4

• Select the Original Size .............................................. 3-13

• Select the Size for Fax ............................................... 3-14

• Zoom Transmission.................................................... 3-15

• Continuous Scanning ................................................. 3-16

• Automatic Fax Reception ........................................... 3-17

• Canceling Communications........................................ 3-18

• Entering Characters ................................................... 3-20

• Address Book............................................................. 3-24

• Redialing .................................................................... 3-39

Basic Operation

3-2 OPERATION GUIDE

Menu Table

For the system setting menu using in this chapter, refer to the Menu Table
below. To access the system setting menu, press System Menu/Counter.

NOTE: To perform these settings, press S or T to select the menu/

submenu/item and Enter to confirm your selection.

Main Menu Sub Menu1 Sub Menu2 Options Description

Reference

Page

Edit Address
book

†

Menu Add Address – Add a destination to the

Address Book.

page 3-25

(Text Entry) Enter recipient names. page 3-25

(Numerical
Entry)

Enter destination fax
numbers.

page 3-25

001 – 120 Assign addresses. page 3-25

(Numerical
Entry)

Enter subaddresses. page 3-25

(Numerical
Entry)

Enter subaddress
passwords.

page 3-25

On, Off Set up encrypted

communication.

page 3-25

Key01 –
Key20

Select the encryption key. page 3-25

On, Off Set up an encryption box. page 3-25

0000 – 9999 Select an encryption box. page 3-25

33600bps,
14400bps,
9600bps

Select a transmission speed. page 3-25

On, Off Set up ECM communication. page 3-25

Edit Address
book

(Destination
Selection)

Detail

†

(Text Entry) Edit recipient names. page 3-32

(Numerical
Entry)

Change destination fax
numbers.

page 3-32

(Destination
Selection)

†

Menu – Delete a destination from the

Address Book.

page 3-33

Basic Operation

OPERATION GUIDE 3-3

Edit Address
book

†

Menu Add Address – Add a new group to the

Address Book.

page 3-33

(Text Entry) Enter group names. page 3-33

(Assigning
Members)

Assign group members. page 3-33

001 – 120 Assign addresses. page 3-33

Edit Address
book

(Group
Selection)

Detail

†

(Text Entry) Edit group names. page 3-37

(Editing
Members)

Edit group member names. page 3-37

(Group
Selection)

†

Menu – Delete a group from the

Address Book.

page 3-37

†. Press right Select.

Main Menu Sub Menu1 Sub Menu2 Options Description

Reference

Page

Basic Operation

3-4 OPERATION GUIDE

Sending Documents

The basic method for sending documents is described below.

1

Press Send. The Send indicator
is lit, and the FAX System enters
Send mode.

The Send screen is displayed on
the message display.

2

Choose the fax mode. Select from memory transmission mode or direct
transmission mode. (The default setting is memory transmission mode.)
To choose direct transmission mode, follow the procedure given in

Direct

Transmission on page 4-7.

Memory transmission mode

The FAX System scans the original document into memory before dialing
the other party’s fax number. You can choose multiple recipients in this
convenient mode. When the FAX System finishes scanning the original
document into memory, the document is ejected while transmission is
underway.

Direct transmission mode

The FAX System contacts the other party before scanning the original
document. When sending multiple pages, the FAX System sends one full
page before scanning the next.

Ready to send.

2005/01/08 11:09

SubjectPlacemnt

Left Off

Basic Operation

OPERATION GUIDE 3-5

3

Place the original document to
transmit in the document
processor or on the platen.

NOTE: To avoid the part of the original document from missing, confirm

that the size of original documents matches the size configured with the
original size selection. For details, refer to

Select the Original Size on

page 3-13.

4

Press Original Quality.

5

Press S or T to select the
document image quality. Press
Enter.

Cancel

Original Quality

Photo
Text

:

*Text+Photo

Item Description

Photo Select this mode if the original contains mainly

photographs. The scan resolution is set to 200

× 200

Fine. Document exposure must be set manually.

Text Select this mode if the original contains mainly text.

Text + Photo For fax transmissions, this setting is equivalent to

Tex t.

OCR For fax transmissions, this setting is equivalent to

Tex t.

Basic Operation

3-6 OPERATION GUIDE

6

Press Scan Resolution.

7

Press S or T to select the
desired scan resolution. Press

Enter.

NOTE: Select a resolution from 200 × 100 Normal, 200 × 200 Fine,

200

× 400 Sup Fine or 400 × 400 Ult Fine.

If you select 300 × 300 or 600 × 600, scan resolution is automatically
changed to lower resolution (e.g. 300

× 300 is changed to 200 × 400 Sup
Fine.) when you select fax as a destination. In addition, if you choose
Photo in original quality setting, the resolution is fixed to 200 × 200 Fine.

8

Press Exposure.

9

Press S or T to select Auto or
Manual. Press Enter.

If you selected Manual, go to step

10.

If you selected Auto, skip to step

11.

*

Cancel

Scan Resolution

200x400 Sup Fine

200x200 Fine

*200x100 Normal

:

*

Exposure

Manual

Auto

Cancel

*

:

Basic Operation

OPERATION GUIDE 3-7

10

Press S or T to select the
desired document exposure.
Press Enter.

11

Press W Destination.

NOTE: If you select FA X in the initial destination settings, the message

display changes to a fax number entry screen when you enter the first fax
number using the numeric keys. For details, refer to the Advanced
Operation Guide.

12

Press S or T to select FAX. Press Enter.

13

Enter the fax number using the
numeric keys. The maximum
length of the fax number is 64
digits.

Press Stop/Clear to delete the
entire number.

Pressing T pause inserts a 3-
second pause when dialing the
fax number. Use this function to
set a waiting time for automatic response sequences.

Mode Description

Auto If you select this mode, the optimal document

exposure is set automatically for the particular
document. You cannot select Auto if Photo is
selected for document image quality.

Manual Select document exposure settings from seven

exposure levels if the grays are not clear.

*

Manual

Cancel

Lighter

Normal*

Darker

:

-1

+1

*

Cancel

0123456789

Fax No. Entry

Detail

:

Basic Operation

3-8 OPERATION GUIDE

NOTE: To configure the detailed transmission settings such as

subaddresses, perform the procedure given in

Detailed Transmission

Settings on page 3-8.

Besides entering the other party’s fax number using the numeric keys, you
can dial using the following methods:

• Dialing from the Address Book...page 3-24

• Manual redial...page 3-39

• One-touch dial...page 4-15

• Program...page 4-23

14

Press Start to start fax.

NOTE: When you select

continuous scanning, a
confirmation screen will prompt
you to continue scanning the
original document after you press
Start.
To continue scanning, change
original document and press
Start.
If you are finished scanning,
press right Select.

Detailed Transmission Settings

After entering the other party’s fax number, you can complete settings for
the subaddress, encrypted communication, transmission speed, and ECM
communication.

Entering the Subaddress

Enter the subaddress and the password for subaddress confidential
communication. For details on subaddress communication and
subaddress confidential communication, refer to chapter 5

Advanced

Functions.

1

Press right Select on the destination fax input screen.

*

Set original

Page(s)

Cancel

Job No.

4

8

and press start key.

End Scan

:
:

Basic Operation

OPERATION GUIDE 3-9

2

Press S or T to display Sub
Address. Press right Select.

3

Enter the number for Subaddress.
Press Enter.

4

Enter the number for Password.
Press Enter.

5

Press Enter to return to the destination fax input screen.

Setting encrypted communications

Enter the encryption key and encryption box for encrypted communication.
For details on encrypted communication, refer to chapter 5

Advanced

Functions.

1

Press right Select on the destination fax input screen.

2

Press S or T to display
Encryption. Press right Select.

Cancel

Sub Address

FAX Detail

Edit

1/ 4

:

:

Sub Address

1234567890123

Cancel

:

Password

Cancel

:

Cancel

Encryption

FAX Detail

Edit

2/ 4

Off

:

:

Basic Operation

3-10 OPERATION GUIDE

3

Press S or T to select On. Press

Enter.

4

Press S or T to select the
desired encryption key. Press

Enter.

5

Press S or T to select On or Off.
Press

Enter.

Choose Off if the recipient does
not support encryption box.

Choose On if the recipient
supports encryption box. On the
next screen, use the numeric keys
to enter the box number. Press

Enter.

NOTE: When sending the documents to the same model as the FAX

System in encrypted communication, be sure the encryption box setting is
set to Off.

6

Press Enter to return to the destination fax input screen.

Setting the communication speed

Enter the initial transmission speed.

Encryption

*

Cancel

Off

On

:

*

Cancel

Encrypt. Key No.

Key03

Key04

Key02*

:

Encryption Box

*

Cancel

Off

On

:

Box Number Entry

(0000

0000

~ 9999)

Cancel

:

Basic Operation

OPERATION GUIDE 3-11

1

Press right Select on the destination fax input screen.

2

Press S or T to display TX Start
Speed. Press right Select.

3

Press S or T to select the
desired initial communication
speed. Press Enter.

4

Press Enter to return to the destination fax input screen.

Selecting ECM communication

Select whether to use ECM (Error Correction Mode) when sending
documents.

1

Press right Select on the destination fax input screen.

2

Press S or T to display ECM.
Press right Select.

3

Press S or T to select On or Off.
Press Enter.

Select On to enable ECM
communication.

Cancel

TX Start Speed

FAX Detail

Edit

3/ 4

33600bps

:

:

*

TX Start Speed

14400bps

9600bps

*

Cancel

33600bps

:

Cancel

ECM

FAX Detail

Edit

4/ 4

On

:

:

ECM

*

Cancel

Off

On

:

Basic Operation

3-12 OPERATION GUIDE

4

Press Enter to return to the destination fax input screen.

Basic Operation

OPERATION GUIDE 3-13

Select the Original Size

The original size is the physical size of the original. Since this setting
defines the area to be scanned, it must match the physical size of the
original. The following sizes are supported:

Letter, Legal, Statement, A4, A5, A6, B5, B6, Folio, OficioII, Executive, ISO
B5, 16K, Envelope #10, Envelope #9, Envelope Monarch, Envelope #6,
Envelope C5, Envelope DL, Hagaki, Oufukuhagaki, Youkei 2, Youkei 4,
and Custom

1

Press Send.

2

Press Original Size.

3

Press S or T to select the
original size. Press Enter to
return to the basic screen.

NOTE: Select Others to display the Others screen. Here, you can choose

postcard, envelope, or registered custom sizes.

*

Original Size

Legal

Letter

*

Statement

Cancel

:

Basic Operation

3-14 OPERATION GUIDE

Select the Size for Fax

You can specify the size at which the document will be faxed. Supported
sizes are as follows:

Same as Original, Letter, Legal, Statement, A4, A5, A6, B5, B6, Folio,
OficioII, Executive, ISO B5, 16K, Envelope #10, Envelope #9, Envelope
Monarch, Envelope #6, Envelope C5, Envelope DL, Hagaki,
Oufukuhagaki, Youkei 2, Youkei 4, and Custom

NOTE: When sending fax, we recommend you to select Same as

Original.

1

Press Send.

2

Press Function.

3

Press S or T to select Send Size. Press Enter.

4

Press S or T to select the size to
scan documents for transmission.
Press Enter.

NOTE: Select Others to display the Others screen. Here, you can choose

postcard, envelope, or registered custom sizes.

5

Press right Select to return to the basic screen.

Send Size

Letter

Same as Original

*

Cancel

Legal

:

Basic Operation

OPERATION GUIDE 3-15

Zoom Transmission

Follow these steps to scan the document in enlarged or reduced format for
fax. The following zoom options are available.

1

Place the original document to transmit in the document processor or on
the platen.

2

Press Send.

3

Press Function.

4

Press S or T to select Zoom. Press Enter.

5

Press S or T to select 100% or
Auto. Press Enter.

6

Press right Select to return to the basic screen.

Mode Description

100% Fax at original size.

Auto Automatically adjust the size as faxed to match the

document size.

*

Zoom

Auto

100%*

Cancel

:

Basic Operation

3-16 OPERATION GUIDE

Continuous Scanning

Use Continuous Scan to send multiple original document placing on the
platen.

NOTE: For instructions on using continuous scanning mode, refer to

Sending Documents on page 3-4.

1

Press Send.

2

Press Function.

3

Press S or T to select Continuous Scan. Press Enter.

4

Press S or T to select On. Press

Enter.

5

Press right Select to return to the basic screen.

*

Continuous Scan

*

Cancel

Off

On

:

Basic Operation

OPERATION GUIDE 3-17

Automatic Fax Reception

To use the FAX System for fax communications only, select Automatic Fax
Reception mode. In this mode, no user operations are required to receive
faxes.

NOTE: Before faxes can be received automatically, you must select Auto

(Normal) using the method described in

Fax Reception Mode on page 7-

14.

The FAX System provides the following modes to receive a fax:

• Automatic Fax Reception

• Manual Fax Reception...page 4-14

• Auto FAX/TEL Switching...page 7-14

• Auto FAX/Answering Machine Switching...page 7-15

• DRD Reception...page 7-16

To change reception modes, follow the procedure given in Fax Reception
Mode on page 7-14.

Delayed delivery

If received documents cannot be output because the FAX System has run
out of paper or due to paper jam, the FAX System will temporarily store
received documents in memory. The documents are printed later when
printing becomes available.

Basic Operation

3-18 OPERATION GUIDE

Canceling Communications

Enables canceling communication in progress. The method for canceling
depends on whether transmission was initiated from memory transmission
mode or direct transmission mode. Different methods for canceling
communications are described below.

NOTE: For instructions on canceling timer-based transmission jobs, refer

to Deleting a Job in Memory on page 4-11.

Canceling Memory Transmission

Transmissions initiated from memory transmission mode are processed in
the background. Background processes must be canceled in Status/Job
Cancel mode. Perform the following procedure to cancel the transmission.

1

Press Status/Job Cancel.

2

Press S or T to select Send Job Status. Press Enter.

3

Press S or T to select the job to cancel. Press left Select.

NOTE: To check transmission details, press right Select. Refer to Send

Job Status on page 5-47 for details.

4

Press left Select to cancel
transmission of that particular job.

Canceling Direct Transmission

All transmissions initiated from direct transmission mode are processed in
the foreground, and the status of these transmissions is always indicated
on the message display. Perform the following procedure to cancel the
transmission.

1

Press Send. The Send indicator is lit and the FAX System enters Send
mode.

2

The transmission status is shown on the message display. Confirm the
details.

Cancel Job.

NoYes

Are you sure?

0010

Basic Operation

OPERATION GUIDE 3-19

3

Press left Select or Stop/Clear to
stop transmission. Any
documents placed in the
document processor are ejected.

Job No.:

*

Scanning.

Cancel

Job No. 0007:

Basic Operation

3-20 OPERATION GUIDE

Entering Characters

To edit Address book, etc., the characters are entered using the numeric
keys. To move the cursor, use W, X, S and T.

Input screen and key functions

This section explains screen elements and the functions of keys on the
control panel during character entry.

1 Cursor

Characters are entered at the cursor position. To delete a
character, move the cursor to the location of the corresponding
character and press Stop/Clear.

2 Character Limit Icon

Indicates when you have entered the maximum number of
characters. You can continue to enter characters until this icon
appears.

3 Numeric Keys

Use numeric keys to enter characters. Refer to Character Input
Modes on page 3-21 for a list of the characters available for each

key.

4 Reset/Power Key

Press this key to clear the entry and exit input mode.

5 Left Select Key

Press this key to access options displayed on the bottom of the
message display and to select the left item.

6 Right Select Key

Press this key to switch between character input modes.

7 W Key

Press this key to move the cursor left in the message display.

Text

ABC

Cancel

Contact Name

h_offic

:

4

13

3

7

8

56

91011 12

21

Basic Operation

OPERATION GUIDE 3-21

8 Back key

Press this key to go one level back (higher) from the current
menu.

9 S Key

Press this key to move the cursor up in the message display.

10 T Key

Press this key to move the cursor down in the message display.

11 Enter Key

Press this key to enter the currently selected character.

12 X Key

Press this key to move the cursor to the right in the message
display.

13 Stop/Clear Key

Press this key to delete the currently selected character. If the
cursor is at an open position, the character to the left of the cursor
is deleted.

Character Input Modes

Use one of these three character input modes to enter characters. Press
right Select to switch between character input modes.

List of Character Assignments

The following characters can be entered using the numeric keys:

Mode Available characters

Alphabetic/Symbol
Text Æ ABC

Refer to List of Character Assignments on page 3-21.

Numeric
Text Æ 123

Numbers can be entered by pressing the corresponding key on
the numeric keys. This is convenient when entering long
numbers.

Symbol
Text Æ Symbols

Special characters can be entered from the Symbol List.

(space)

!”#$%&’()

*+,-./:;<=

>?@[ \]^_`{

|}~

Key Input mode Available characters

Alphabetic/Symbol . @ - _ / : ~ 1

Numeric 1

Basic Operation

3-22 OPERATION GUIDE

Character Input Procedure

Follow the steps given below to enter characters for destination names and
other text input. This example uses the

List of Character Assignments on
page 3-21 to enter the destination name (h_office show room). The
character changes each time a particular key is pressed, so press X or
another numeric keys key to register individual characters. Repeat this
operation until all characters have been entered.

Alphabetic/Symbol a b c A B C 2

Numeric 2

Alphabetic/Symbol d e f D E F 3

Numeric 3

Alphabetic/Symbol g h i G H I 4

Numeric 4

Alphabetic/Symbol j k l J K L 5

Numeric 5

Alphabetic/Symbol m n o M N O 6

Numeric 6

Alphabetic/Symbol p q r s P Q R S 7

Numeric 7

Alphabetic/Symbol t u v T U V 8

Numeric 8

Alphabetic/Symbol w x y z W X Y Z 9

Numeric 9

Alphabetic/Symbol . , - _ ’ ! ? _ 0

Numeric 0

Alphabetic/Symbol Switch between upper/lower case

Numeric

Alphabetic/Symbol/Numeric #

Key Input mode Available characters

Basic Operation

OPERATION GUIDE 3-23

1

The following procedure
illustrates how to enter a
destination name. (You must first
access the Contact Name
screen.) The procedure for
accessing the Contact Name
screen is described on

page 3-25.

2

Press the f key 2 times. h is displayed.

3

Press the c key 4 times. _ is displayed.

4

Press the h key 3 times. o is displayed.

5

Press the e key 3 times. f is displayed.

6

Press X. The cursor moves one space to the right.

To enter the same character consecutively, press X to move the cursor.
Enter the character once again.

7

Press the e key 3 times. f is displayed.

8

Press the f key 3 times. i is displayed.

9

Press the d key 3 times. c is displayed.

10

Enter the rest of the characters in
the same way and press Enter.

Registered will appear before you
return to the basic screen.

Contact Name

Text

ABC

Cancel

:

Text

ABC

Cancel

Contact Name

h_office show room

:

Basic Operation

3-24 OPERATION GUIDE

Address Book

Enables entering fax numbers in the Address Book to use them with
scanner functions. The Address Book is useful in managing fax numbers,
e-mail addresses, and the folders used with Scan to PC.

Searching for Destinations in the Address Book

To select a fax destination from the Address Book, perform the following
procedure.

1

Press Send. The Send indicator is lit, and the FAX System enters Send
mode.

2

Press X Address Book.

NOTE: If external address books are used with the FAX System, a

screen for address book selection is displayed. Press S or T to select
the desired address book. Press Enter.

3

Press S or T to select the destination party and press Enter.

NOTE: To check the entered information, select the party to review and

press right Select.
Press S or T to select Detail. Press Enter to display the details.

4

After confirming the entered
information, press Enter to add
the party. To send a fax to another
party, repeat steps 2 to 4 to add
another party.

To search for the other party by name:

1

Press X Address Book.

2

Press right Select to display the Menu screen.

*

ScanData

[e-mail]

0123456789

Cancel Menu

ABCDE

Basic Operation

OPERATION GUIDE 3-25

3

Press S or T to select Search
(Name). Press Enter.

4

Enter the first few characters of
the name of the party you are
searching for. Press Enter.

This search is case-sensitive.

5

Press S or T to select the party.
Press Enter.

6

After confirming the information to be entered, press Enter to add the
party.

Entering Destinations in the Address Book

To enter fax recipients in the Address Book, perform the following
procedure.

1

Press System Menu/Counter.

2

Press S or T to select Edit Addressbook. Press Enter.

3

Press right Select.

4

Press S or T to select Add Address. Press Enter.

*

Cancel

Menu

Detail

Search(Name)

Select

:

Search(Name)

Text

ABC

Cancel

TTT

:

*

Address Book

VVV

TTT

UUU

Cancel Menu

:

Basic Operation

3-26 OPERATION GUIDE

5

Press S or T to select Contact.
Press Enter.

6

Press S or T to display Contact
Name. Press right Select.

7

Enter the destination name. Press

Enter.

NOTE: For detailed information on entering characters, refer to Entering

Characters on page 3-20.

8

Press S or T to display FAX
Number. Press right Select.

*

Add Address

Group

Cancel

Contact

Cancel

Contact Name

Detail

Edit

1/ 6

:

:

Contact Name

Text

ABC

Cancel

:

Cancel

FAX Number

Detail

Edit

2/ 6

:

:

Basic Operation

OPERATION GUIDE 3-27

9

Enter the fax number using the
numeric keys.

Press Stop/Clear to delete the
entire number.

Press T pause to insert a 3-
second pause when dialing the
fax number. Use this function to
set a wait time in an automatic
response sequence.

NOTE: To complete settings for subaddresses and other advanced

transmission settings, perform the procedures described in

Detailed

Transmission Settings on page 3-28.

10

Press Enter.

11

Press S or T to display Address
Number. Press right Select.

12

Enter the address number to be
registered using the numeric
keys. Press Enter.

NOTE: If you enter a previously entered address number, an error

message is displayed. In this case, choose a different address number.

13

Enter e-mail addresses and the folder for saving documents sent to
computers.

NOTE: For detailed information on entering e-mail addresses and folders

for saving documents sent to computers, refer to the Advanced
Operation Guide.

Cancel

FAX No. Entry:

Detail

Cancel Edit

6/ 6

53

Detail:
Address Number:

*

53

(001 ~ 120)

Cancel

Address Number:

Basic Operation

3-28 OPERATION GUIDE

14

Press Enter.

15

To enter another destination, repeat steps 3 to 14.

Press left Select to complete the entry. The message display returns to the
basic screen.

Detailed Transmission Settings

When entering fax number, you can also configure settings for the
subaddress, encrypted communication, transmission speed, and ECM
communication.

Setting the Subaddress

Enter the subaddress and password required for subaddress confidential
communication.

1

Press right Select on the
destination fax input screen.

2

Press S or T to display Sub
Address. Press right Select.

Cancel

FAX Number

Edit

2/ 6

0123456789

Detail:

*

Cancel

0123456789

Fax No. Entry

Detail

:

Cancel

Sub Address

FAX Detail

Edit

1/ 4

:

:

Basic Operation

OPERATION GUIDE 3-29

3

Enter the number for Subaddress.
Press Enter.

4

Enter the number for Password.
Press Enter.

5

Press Enter to return to the destination fax input screen.

Setting up encrypted communication

Enter the encryption key and encryption box for use in encrypted
communication.

1

Press right Select on the
destination fax input screen.

2

Press S or T to display
Encryption. Press right Select.

Sub Address

1234567890123

Cancel

:

Password

Cancel

:

*

Cancel

0123456789

Fax No. Entry

Detail

:

Cancel

Encryption

FAX Detail

Edit

2/ 4

Off

:

:

Basic Operation

3-30 OPERATION GUIDE

3

Press S or T to select On. Press

Enter.

4

Press S or T to select the
desired encryption key. Press

Enter.

5

Press S or T to select On or Off.
Press

Enter.

Choose Off if the recipient does
not support encryption box.

Choose On if the recipient
supports encryption box. On the
next screen, use the numeric keys
to enter the box number. Press

Enter.

NOTE: When sending the documents to the same model as the FAX

System in encrypted communication, be sure the encryption box setting is
set to Off.

6

Press Enter to return to the destination fax input screen.

Setting the communication speed

Set the initial fax transmission speed.

Encryption

*

Cancel

Off

On

:

*

Cancel

Encrypt. Key No.

Key03

Key04

Key02*

:

Encryption Box

*

Cancel

Off

On

:

Box Number Entry

(0000

0000

~ 9999)

Cancel

:

Basic Operation

OPERATION GUIDE 3-31

1

Press right Select on the
destination fax input screen.

2

Press S or T to display TX Start
Speed. Press right Select.

3

Press S or T to select the
desired initial transmission speed.
Press Enter.

4

Press Enter to return to the destination fax input screen.

Setting up ECM communication

For fax communication, enables or disables ECM (Error Correction Mode).

1

Press right Select on the
destination fax input screen.

*

Cancel

0123456789

Fax No. Entry

Detail

:

Cancel

TX Start Speed

FAX Detail

Edit

3/ 4

33600bps

:

:

*

TX Start Speed

14400bps

9600bps

*

Cancel

33600bps

:

*

Cancel

0123456789

Fax No. Entry

Detail

:

Basic Operation

3-32 OPERATION GUIDE

2

Press S or T to display ECM.
Press right Select.

3

Press S or T to select On or Off.
Press Enter.

Select On to enable ECM
communication.

4

Press Enter to return to the destination fax input screen.

Editing Destinations in the Address Book

Edit destinations in the Address Book as follows:

1

Press System Menu/Counter.

2

Press S or T to select Edit Addressbook. Press Enter.

3

Press S or T to select the destination to edit. Press Enter.

4

Press S or T to select Detail/Edit. Press Enter.

5

Press S or T to select the item to edit. Press right Select.

NOTE: For more information on editing each item, refer to Entering

Destinations in the Address Book on page 3-25.

6

After editing the items, press
Enter.

Cancel

ECM

FAX Detail

Edit

4/ 4

On

:

:

ECM

*

Cancel

Off

On

:

Cancel

Contact Name

Detail

Edit

1/ 6

ABCDE

:

:

Basic Operation

OPERATION GUIDE 3-33

7

To edit another destination, repeat steps 3 to 5.

Press left Select to save your changes and return to the basic screen.

Deleting Destinations from the Address Book

Delete destinations from the Address Book as follows:

1

Press System Menu/Counter.

2

Press S or T to select Edit Addressbook. Press Enter.

3

Press S or T to select the destination to delete. Press right Select.

4

Press S or T to select Delete.
Press Enter.

5

Press left Select.

6

To delete another destination, repeat steps 3 to 5.

7

Press Enter to finish the deletion and return to the Edit Addressbook
screen.

Entering Group Destinations in the Address Book

Enter a group of destinations in the Address Book as follows:

1

Press System Menu/Counter.

2

Press S or T to select Edit Addressbook. Press Enter.

3

Press right Select.

4

Press S or T to select Add Address. Press Enter.

*

Menu

Cancel

Add Address

Detail/Edit

Delete

:

Delete.

NoYes

Are you sure?

ABCDE

Basic Operation

3-34 OPERATION GUIDE

5

Press S or T to select Group.
Press Enter.

6

Press S or T to select Group
Name. Press right Select.

7

Enter a group name. Press Enter.

NOTE: For more information on entering characters, refer to Entering

Characters on page 3-20.

8

Press S or T to select Group
Member. Press right Select.

*

Add Address

Contact

Group

Cancel

Cancel

Group Name

Detail

Edit

1/ 3

:

:

Group Name

Text

ABC

Cancel

:

Cancel

Group Member

Detail

Edit

2/ 3

30

:

:

Basic Operation

OPERATION GUIDE 3-35

9

Press right Select.

10

Press S or T to select Add
Member. Press Enter.

11

Press S or T to select the
destination to register to the
group. Press Enter.

12

Press Enter.

13

To delete a registered member,
press S or T to select the
member. Press right Select.

*

Group Member

Exit Menu

:

Menu

Delete

Detail

Cancel

Add Member

:

*

Contacts

TTT

ABCDE

FGHIJ

Cancel Menu

:

*

ScanData

[e-mail]

0123456789

Cancel Menu

ABCDE

*

Group Member

Exit Menu

ABCDE

:

Basic Operation

3-36 OPERATION GUIDE

14

Press S or T to select Delete.
Press Enter.

15

Repeat steps 9 to 14 to register
other destinations to the group.

When you are finished registering
group destinations, press left

Select.

16

Press S or T to display Address
Number. Press right Select.

17

Enter the address number to
register using the numeric keys.
Press Enter.

NOTE: An error message is displayed if you enter a previously entered

address number. In this case, choose a different address number.

Menu

Delete

Add Member

Detail

Cancel

:

*

Group Member

Exit Menu

ABCDE

:

Cancel

Address Number

Detail

Edit

3/ 3

19

:

:

*

53

(001 ~ 120)

Cancel

Address Number:

Basic Operation

OPERATION GUIDE 3-37

18

Press Enter.

19

Press left Select to return to the basic screen.

Editing Group Destinations in the Address Book

Edit group destinations in the Address Book as follows:

1

Press System Menu/Counter.

2

Press S or T to select Edit Addressbook. Press Enter.

3

Press S or T to select the group destination to edit. Press Enter.

4

Press S or T to select the item to
edit. Press right Select.

NOTE: For more information on editing each item, refer to Entering

Group Destinations in the Address Book on page 3-33.

5

After editing the items, press Enter.

6

To edit another group destination, repeat steps 3 to 5.

7

Press Enter to save your changes and return to the Edit Addressbook
screen.

Deleting Group Destinations from the Address Book

Delete group destinations from the Address Book as follows:

1

Press System Menu/Counter.

2

Press S or T to select Edit Addressbook. Press Enter.

Cancel

Group Member

Detail

Edit

2/ 3

30

:

:

Cancel

Group Name

Detail

Edit

1/ 3

:

:

Basic Operation

3-38 OPERATION GUIDE

3

Press S or T to select the group destination to delete. Press right Select.

4

Press S or T to select Delete.
Press Enter.

5

Press left Select.

6

To delete another group destination, repeat steps 3 to 5. Press left Select
to confirm the deletions and return to the basic screen.

*

Menu

Cancel

Add Address

Detail/Edit

Delete

:

Delete.

NoYes

Are you sure?

AAA

Basic Operation

OPERATION GUIDE 3-39

Redialing

Redialing means dialing the most recently dialed number once again.

Automatic Redialing

If the other party’s fax machine is busy, it may not respond to your
transmission attempt, in which case the FAX System redials the number
automatically.

Automatic Redialing is performed automatically. No manual operation is
required. Since the FAX System dials for a specified number of times at
predetermined intervals, this function is useful even when the other party’s
line is busy for extended periods.

NOTE: Automatic Redialing is not available for direct transmission. You

can also adjust the number of redial attempts. Refer to

Redial on page 7-

10 for more information.

Address Recall

If the other party’s fax machine fails to respond to a transmission or if you
want to transmit another fax to the same party, press S Address Recall
to view the most recently dialed number.

1

Press Send.

2

Press S Address Recall.

The message display shows the
previous party.

3

Press Start to start fax.

Address Recall information is discarded in the following cases:

• When the FAX System is turned off

• When you try to send another fax (this stores new Address Recall

information)

• When a user logs off

Basic Operation

3-40 OPERATION GUIDE

OPERATION GUIDE 4-1

4 Basic Functions

This chapter discusses the following topics:

• Menu Table................................................................... 4-2

• Standby Transmission .................................................. 4-3

• Broadcast Transmission............................................... 4-4

• Direct Transmission...................................................... 4-7

• Interrupt Transmission.................................................. 4-8

• Timer-based Transmission........................................... 4-9

• Deleting a Job in Memory............................................4-11

• Manual Fax Transmission .......................................... 4-13

• Manual Fax Reception ............................................... 4-14

• One-Touch Keys......................................................... 4-15

• Programs.................................................................... 4-23

Basic Functions

4-2 OPERATION GUIDE

Menu Table

For the system setting menu using in this chapter, refer to the Menu Table
below. To access the system setting menu, press System Menu/Counter.

NOTE: To perform these settings, press S or T to select the menu/

submenu/item and Enter to confirm your selection.

Main Menu Sub Menu1 Sub Menu2 Options Description

Reference

Page

Common
Setting

One Touch
Keys

(Selection of
One-Touch
Key No.)

01 – 08 Assign a destination to a

one-touch key.

page 4-15

(Selection of
One-Touch
Key No.)

†

– Confirm information

registered to a one-touch
key.

page 4-17

– Clear a one-touch key. page 4-17

Common
Setting

One Touch
Keys

(Selection of
One-Touch
Key No.)

01 – 08 Assign a chain dial to a one-

touch key.

page 4-18

(Selection of
One-Touch
Key No.)

†

– Confirm information on the

chain dial registered to a
one-touch key.

page 4-19

– Clear chain dial details. page 4-20

Common
Setting

One Touch
Set.

– Program,

Destination

Set up one-touch keys for
use in programs or dialing.

page 4-15

Program
Setting

(Program
No.
Selection)

– 01 – 08 Assign a program. page 4-23

Copy, Send

Program
Setting

(Program
No.
Selection)

†

Menu – Delete a program. page 4-23

†. Press right Select.

Basic Functions

OPERATION GUIDE 4-3

Standby Transmission

Standby Transmission refers to
loading another job while the FAX
System

is processing the current
job. After the destination fax
number is entered and the
documents are loaded, the
documents are faxed
automatically when the current
job is completed. In direct
communication mode, Standby
Transmission accepts and processes only one standby transmission task.

NOTE: You can schedule up to 10 reserved jobs at any given time

(including Standby Transmission, and Interrupt Transmission jobs).

1

Place the original documents to transmit in the document processor or on
the platen.

2

Press Send.

3

Enter the destination fax number.

You can use one-touch dial,
Address Book, or chain dial to
enter the destination fax number.

4

Press Start to load the documents into memory.

*

Cancel

0123456789

Fax No. Entry

Detail

:

Basic Functions

4-4 OPERATION GUIDE

Broadcast Transmission

Broadcast Transmission lets you
fax the same document or
documents to multiple
destinations in a single operation.
For example, a document can be
faxed from the head office to
several branch offices in a single
step. The FAX System
temporarily stores the documents
to be faxed in memory, then
automatically dials the fax numbers and transmits a copy to each
destination.

NOTE: Up to 100 destinations can be set for Broadcast Transmission.

Using the numeric keys to enter a destination fax number

1

Place the original documents to transmit in the document processor or on
the platen.

2

Press Send.

3

Press W Destination.

4

Press S or T to select FAX. Press Enter.

5

Enter the fax number using the
numeric keys. Press Enter.

6

Repeat steps 3 to 5 until all destinations have been entered for Broadcast
Transmission.

*

Cancel

0123456789

Fax No. Entry

Detail

:

Basic Functions

OPERATION GUIDE 4-5

Using one-touch dial to specify a destination fax number

1

To register a destination fax
number, press the one-touch key
for the destination fax number.

2

Press the one-touch key for the next destination fax number.

3

Repeat until all desired destination fax numbers have been specified.

Using the Address Book to specify a destination fax number

NOTE: To use the Address Book to specify group destinations, refer to

Searching for Destinations in the Address Book on page 3-24.

1

Press X Address Book.

NOTE: If the external address books are used with the FAX System, a

screen for address book selection is displayed. Press S or T to select
the desired address book. Press Enter.

2

Press S or T to select the
destination party. Press Enter.

3

Press S or T to select the
destination fax number. Press

Enter.

4

Repeat steps 1 to 3 until all desired destination fax numbers have been
specified.

*

Address Book

FGHIJ

ABCDE

AAA

Cancel Menu

*

ScanData

[e-mail]

0123456789

Cancel Menu

ABCDE

Basic Functions

4-6 OPERATION GUIDE

5

Press Start to start fax.

Basic Functions

OPERATION GUIDE 4-7

Direct Transmission

The FAX System starts scanning original documents after contacting the
destination fax. If a multi-page original document is loaded in the

document

processor

, the FAX System will scan and transmit one page of the

document at a time.

If the original document is placed on the platen, the alarm notifies to place
the next page when scanning the previous page is completed. If another
page is not loaded within 15 seconds after the

alarm (or within the time set

for Auto Reset), the

FAX System assumes that the job has no other pages

and ends the fax transmission.

NOTE: Automatic Redialing is not available during Direct Transmission.

Direct Transmission cannot be used with Broadcast Transmission, Timer­based Transmission, or Polling transmission.

1

Place the original documents to transmit in the document processor or on
the platen.

2

Press Send.

3

Press Function.

4

Press S or T to select FAX Direct TX. Press Enter.

5

Press S or T to select On. Press

Enter.

6

Press right Select.

7

Enter the destination fax number.

You can use one-touch dial, Address Book, or chain dial to enter the
destination fax number.

8

Press Start to start dialing the destination fax number.

The FAX System begins scanning the document after establishing a
connection.

*

FAX Direct TX

On

Off*

Cancel

:

Basic Functions

4-8 OPERATION GUIDE

Interrupt Transmission

If the fax is set up for Broadcast
Transmission or other jobs are
loaded before yours in memory,
Interrupt Transmission lets you
interrupt the queued jobs and
send your document before them.

NOTE: Interrupt Transmission is not possible if 10 jobs involving Standby

Transmission is queued.
Interrupt Transmission can be used for only one destination at a time.

1

Place the original documents to transmit in the document processor or on
the platen.

2

Press Send.

3

Press Function.

4

Press S or T to select FAX Direct TX. Press Enter.

5

Press S or T to select On. Press

Enter.

6

Press right Select.

7

Enter the destination fax number.

You can use one-touch dial, Address Book, or chain dial to enter the
destination fax number.

8

Press Start to start dialing the destination fax number.

The FAX System begins loading the document after establishing a
connection.

*

FAX Direct TX

On

Off*

Cancel

:

Basic Functions

OPERATION GUIDE 4-9

Timer-based Transmission

Schedules fax transmission for
later. Timer-based Transmission
can be combined with various
other functions, including
sequential broadcast
transmission. This example
shows how to set up the FAX
System to fax documents to a
single destination at a specified
time.

NOTE: Timer-based Transmission is not available in Direct Transmission

mode. The fax memory can hold up to 30 jobs for timer-based
transmission at once.
Be sure that the correct time is set for the FAX System before sending
faxes using this method. To adjust the time, refer to

Setting the Current

Date and Time (Date & Time Setting) on page 2-7.

1

Place the original documents to transmit in the document processor or on
the platen.

2

Press Send.

3

Press Function.

4

Press S or T to select FAX Delayed TX. Press Enter.

5

Press S or T to select On. Press

Enter.

6

Press S or T to set Hour. Press
X.

*

FAX Delayed TX

On

Off*

Cancel

:

c 11 : 45

Start Time
Hour Min.

Cancel

Current Time(11:45)

:

Basic Functions

4-10 OPERATION GUIDE

7

Press S or T to set Min. Press

Enter.

8

Press right Select.

9

Enter the destination fax number.

You can use one-touch dial, Address Book, or chain dial to enter the
destination fax number.

10

Press Start to start loading the document and transmit the document at the
time specified.

c 11 : 45

Start Time
Hour Min.

Cancel

Current Time(11:45)

:

Basic Functions

OPERATION GUIDE 4-11

Deleting a Job in Memory

Enables reviewing or deleting jobs in memory.

Reviewing the transmission details of jobs in memory

Check the details of jobs in memory.

1

Press Status/Job Cancel.

2

Press S or T to select Scheduled Job. Press Enter.

3

Press S or T to select the job whose transmission details to review. Press
right Select.

4

Press S or T to select Detail.
Press Enter.

5

Press S or T to display
information on the jobs in memory
one after the other.

6

To finish reviewing the jobs, press Enter.

7

Press Reset to return to the basic screen.

Deleting a Job in Memory

Delete jobs in memory.

1

Press Status/Job Cancel.

2

Press S or T to select Scheduled Job. Press Enter.

*

Menu

Cancel Job

Detail

*

0011

Suspended

Status

1/ 7

Detail:
:

Basic Functions

4-12 OPERATION GUIDE

3

Press S or T to select the job to
delete. Press left Select.

4

Press left Select once again. The
selected job is deleted.

5

Press Reset to return to the basic screen.

*

Cancel

0011

Scheduled Job

0017

Menu

0018 0756545865

0324256345

Broadcast

:

Cancel Job.

NoYes

Are you sure?

0017

Basic Functions

OPERATION GUIDE 4-13

Manual Fax Transmission

After establishing a connection with the other party, begins transmission
manually by pressing Start. Use this mode if you want to talk to the other
party before sending documents or when the other party needs to change
fax reception settings manually.

Sending documents after talking to the other party

1

Place the original documents to
transmit in the document
processor or on the platen.

2

Pick up the receiver.

3

Enter the destination number.

4

Perform the following procedure to talk to the other party before sending
document.

5

Press Send.

6

Press T On-Hook.

7

Press Start to start fax.

Sending documents without talking to the other party

1

Place the original documents to transmit in the document processor or on
the platen.

2

Press Send.

3

Press T On-Hook.

4

Enter the destination number.

5

When the other party’s fax machine responds, press Start to start fax.

Basic Functions

4-14 OPERATION GUIDE

Manual Fax Reception

After establishing a connection with the other party, initiates reception
manually by pressing Start. Use this mode to talk to the other party before
receiving their fax transmission.

NOTE: To receive documents manually, set Manual as described in Fax

Reception Mode on page 7-14.

1

When an incoming call arrives,
the telephone connected to the
FAX System will ring.

2

Pick up the receiver.

3

Confirm the connection with the other party.

If the calling machine is used to send faxes, perform the following
procedure

.

If the calling machine is used as a telephone, perform the following
procedure

after talking to start receiving the fax transmission.

4

Press Send.

5

Press T On-Hook.

6

Press left Select to start reception.

Basic Functions

OPERATION GUIDE 4-15

One-Touch Keys

To send documents to frequent recipients more convenient, assign one­touch keys to fax and scanning destinations in the Address Book. You can
also set one-touch keys for chain dialing.

One-touch keys can be used to recall destinations or programs.

NOTE: Program and Destination cannot be mixed to assign one-touch

keys.

Setting Up One-Touch Keys

Assign one-touch keys to specific destinations or programs.

1

Press System Menu/Counter.

2

Press S or T to select Common Setting. Press Enter.

3

Press S or T to select One Touch Set. Press Enter.

4

Press S or T to select Program
or Destination. Press Enter.

5

Press right Select to return to the basic screen.

Destination

You can assign destinations in the Address Book to one-touch keys.

Assigning Destinations

Perform the following procedure to assign one-touch keys.

1

Press System Menu/Counter.

2

Press S or T to select Common Setting. Press Enter.

3

Press S or T to select One Touch Keys. Press Enter.

One Touch Set.

*

Cancel

Program

Destination

:

Basic Functions

4-16 OPERATION GUIDE

4

Press S or T to select an
unassigned number for a one­touch key. Press Enter.

The one-

touch key number is displayed as

---.

5

Press S or T to select Address
Book

. Press Enter to display the

Address Book.

6

Press S or T to select the
destination party to assign. Press

Enter.

7

Press S or T to select the
destination fax number. Press
Enter.

If you try to assign a one-touch
key that’s already assigned, a
dialogue will ask if you want to
overwrite the one already
assigned. In this case, press left

Select.

8

Press left Select to return to the basic screen.

*

One Touch Keys

--------------

Key6

Key5

Exit Menu

:

*

Register

Address Book

Chain Dial

Cancel

:

*

Address Book

FGHIJ

ABCDE

AAA

Cancel Menu

*

ScanData

[e-mail]

0123456789

Cancel Menu

ABCDE

Overwrite.

NoYes

Are you sure?

Key7

Basic Functions

OPERATION GUIDE 4-17

Checking Details of Assigned Keys

Perform the following procedure to check destinations assigned to one­touch keys.

1

Follow steps 1 to 3 in Assigning Destinations on page 4-15.

2

Press S or T to select the one­touch key to check (1-8). Press
right Select.

3

Press S or T to select Detail.
Press Enter.

4

After checking the details, press Enter.

5

Press left Select to return to the basic screen.

Clearing Assigned Keys

Perform the following procedure to clear destinations assigned to one­touch keys.

1

Follow steps 1 to 3 in Assigning Destinations on page 4-15.

2

Press S or T to select the one­touch key to clear (1-8). Press
right Select.

*

One Touch Keys

Key2

Key1

Back

Exit Menu

:

*

Menu

Cancel

Delete

Register

Detail

:

*

One Touch Keys

Key2

Key1

Back

Exit Menu

:

Basic Functions

4-18 OPERATION GUIDE

3

Press S or T to select Delete.
Press Enter.

4

Press left Select to clear the
destination previously assigned.

5

Press left Select to return to the basic screen.

Recalling Destinations

Perform the following procedure to send a fax using one-touch keys.

1

Press a one-touch key previously
assigned to a destination.

2

Press Start to begin sending the fax.

Chain Dial

Chain dial is a dialing function that adds a number (the chain number) for
dialing before the destination fax numbers assigned to one-touch keys.

For example, if you assign 800 for chain dial, to dial 800-XX-XXXX, simply
press the one-touch key assigned to 800 and enter the rest of the number
on the

numeric keys.

Assigning Chain Dial

Perform the following procedure to set up chain dial for one-touch keys.

Menu

Detail

Register

Cancel

Delete

:

Delete.

NoYes

Are you sure?

Key1

0123456789

Basic Functions

OPERATION GUIDE 4-19

1

Press System Menu/Counter.

2

Press S or T to select Common Setting. Press Enter.

3

Press S or T to select One Touch Keys. Press Enter.

4

Press S or T to select an
unassigned number for a one­touch key. Press Enter.

The one-

touch key number is displayed as

---.

5

Press S or T to select Chain
Dial. Press Enter.

6

Use the numeric keys to enter the
number. Press Enter.

NOTE: If you try to assign the one-touch key that’s already assigned, a

dialogue will ask if you want to overwrite the one already assigned. In this
case, press left Select.

7

Press left Select to return to the basic screen.

Checking Details of Assigned Keys

Perform the following procedure to check numbers assigned for chain
dialing with one-touch keys.

1

Follow steps 1 to 3 inAssigning Chain Dial on page 4-18.

*

One Touch Keys

--------------

Key6

Key5

Exit Menu

:

*

Register

Address Book

Chain Dial

Cancel

:

Chain Dial

Cancel

:

Basic Functions

4-20 OPERATION GUIDE

2

Press S or T to select the one­touch key to check (1-8). Press
right Select.

3

Press S or T to select Detail.
Press Enter.

4

Press Enter.

5

Press left Select to return to the basic screen.

Clearing Assigned Keys

Perform the following procedure to clear numbers assigned for chain
dialing with one-touch keys.

1

Follow steps 1 to 3 in Assigning Chain Dial on page 4-18.

2

Press S or T to select the one­touch key to clear (1-8). Press
right Select.

3

Press S or T to select Delete.
Press Enter.

*

One Touch Keys

Key2

Key1

Back

Exit Menu

:

*

Menu

Cancel

Delete

Register

Detail

:

*

One Touch Keys

Key2

Key1

Back

Exit Menu

:

Menu

Detail

Register

Cancel

Delete

:

Basic Functions

OPERATION GUIDE 4-21

4

Press left Select to clear the
assigned number.

5

Press left Select to return to the basic screen.

Dialing with Chain Dial

Perform the following procedure to dial using chain dial.

Chain dial key + one-touch dial key

1

Press the one-touch key set up for
chain dial.

2

Press the one-touch key assigned to a recipient.

3

Press Start to begin sending the fax.

Chain dial key + Address Book

1

Press a one-touch key previously
set up for chain dial.

2

Press S or T to select Address Book. Press Enter.

Delete.

NoYes

Are you sure?

Key1

800

800

Basic Functions

4-22 OPERATION GUIDE

3

Press S or T to select the
recipient. Press Enter.

4

Press S or T to select the
number. Press Enter.

5

Press Start to begin sending the fax.

Chain dial key + numeric keys

1

Press a one-touch key previously
set up for chain dial.

2

Press S or T to select FAX No. Entry. Press Enter.

3

Use the numeric keys to enter the
recipient’s number. Press Enter.

4

Press Start to begin sending the fax.

*

Address Book

KLMNO

FGHIJ

ABCDE

Cancel Menu

:

*

0123456789

Cancel Menu

ABCDE

800

Cancel

FAX No. Entry

Detail

800

:

Basic Functions

OPERATION GUIDE 4-23

Programs

Stores combinations of frequently used destinations and functions as
programs. Up to eight programs can be stored; up to four of these can
incorporate fax or scanning functions.

One-touch keys can be used to recall destinations or programs. For more
information, refer to

Setting Up One-Touch Keys on page 4-15.

Registering Programs

Perform the following procedure to register programs.

1

Set up the combination of destinations and functions to store as a program.

2

Press System Menu/Counter.

3

Press S or T to select Program Setting. Press Enter.

4

Press S or T to select an
unassigned number for a program
number. Press Enter.

The one-

touch key number is displayed as

---.

5

Press S or T to select Copy or
Send. Press Enter.

6

Press left Select.

NOTE: If you try to assign the program number that’s already assigned, a

dialogue will ask if you want to overwrite the one already assigned. In this
case, press left Select.

7

Press left Select to return to the basic screen.

Deleting Programs

Perform the following procedure to delete programs.

*

Program Setting

--------------

Program6

Program5

Exit Menu

:

*

Register

Copy

Send

Cancel

:

Basic Functions

4-24 OPERATION GUIDE

1

Press System Menu/Counter.

2

Press S or T to select Program Setting. Press Enter.

3

Press S or T to select the program number to delete. Press right Select.

4

Press S or T to select Delete.
Press Enter.

5

Press left Select to delete the
program.

6

Press left Select to return to the basic screen.

Recalling Programs

Perform the following procedure to recall programs.

NOTE: If you set up programs as described in Setting Up One-Touch

Keys on page 4-15, you can recall programs simply by pressing the one-

touch key of the program number.

1

Press Program.

2

Press S or T to select the
program number. Press Enter.

*

Menu

Cancel

Register

Delete

:

Delete.

NoYes

Are you sure?

Program1

*

Program Call

Program3

Program1

Program2

Exit

:

OPERATION GUIDE 5-1

5 Advanced Functions

This chapter discusses the following topics:

• Menu Table................................................................... 5-2

• Remote Switching ........................................................ 5-5

• Polling Communication................................................. 5-7

• Subaddress Communications .....................................5-11

• Subaddress-based Confidential Communications ..... 5-12

• Fax Forwarding .......................................................... 5-24

• Password-based Communications............................. 5-31

• Encrypted Communication ......................................... 5-38

• E-mail Notification of Job Results............................... 5-45

• Displaying Job Status................................................. 5-46

• Printing Communication Management Reports.......... 5-53

• User Login .................................................................. 5-55

• Job Accounting........................................................... 5-56

Advanced Functions

5-2 OPERATION GUIDE

Menu Table

For the system setting menu using in this chapter, refer to the Menu Table
below. To access the system setting menu, press System Menu/Counter.

NOTE: To perform these settings, press S or T to select the menu/

submenu/item and Enter to confirm your selection.

Main Menu Sub Menu1 Sub Menu2 Options Description

Reference

Page

FAX Sett ing FAX RX

Setting

Remote SW
Dial

00 – 99 Specify the remote

switching number.

page 5-5

Doc. Box
Setting

Polling
Setting

– Remain File,

Delete File

Keep or discard
documents after polling
transmission.

page 5-10

Sub Address
Box

Sub Address
Box

†

(Entering
Characters)

Enter subaddresses. page 5-12

(Entering
Characters)

Enter box names. page 5-12

01 – 20 Enter box numbers. page 5-12

(Subaddress
Box
Selection)

††

(Entering
Characters)

Change subaddresses. page 5-13

(Entering
Characters)

Change box names. page 5-13

(Numerical
Entry)

Change passwords. page 5-13

01 – 20 Change box numbers. page 5-13

(User Selection) Change users. page 5-13

All, User Only Change usage

restrictions.

page 5-13

(Subaddress
Box
Selection)

†

– Delete subaddress boxes. page 5-17

Advanced Functions

OPERATION GUIDE 5-3

Doc. Box
Setting

Box Media
Type

– All Media Type,

Plain,
Transparency,
Rough, Vellum,
Labels,
Recycled,
Preprinted,
Bond,
Cardstock,
Color,
Prepunched,
Letterhead,
Envelope,
Thick, Custom
1

–8

Specify the paper type for
jobs from the subaddress
box.

page 5-18

Report Report Print SubAddr Box

List

– Print subaddress box

lists.

page 5-22

FAX Setting FAX RX

Setting

Forward
Setting

(Destination
Selection)

Specify forwarding
destinations to store.

page 5-24

(Destination
Selection)

Change stored forwarding
destinations.

page 5-26

All day, Time
Specificat.

Schedule the period for
forwarding.

page 5-27

0:00 – 23:59 Schedule when

forwarding starts.

page 5-27

0:00 – 23:59 Schedule when

forwarding ends.

page 5-27

On, Off Print from the FAX

System during forwarding.

page 5-29

TIFF, PDF For designating the file

format to forward.

page 5-29

On, Off For fax forwarding (On/

Off).

page 5-30

Main Menu Sub Menu1 Sub Menu2 Options Description

Reference

Page

Advanced Functions

5-4 OPERATION GUIDE

FAX Setting FAX RX

Setting

TX/RX
Restrict.

(Numerical
Entry of Fax
No.)

Register authorized
telephone numbers.

page 5-31

(Numerical
Entry of Fax
No.)

Change authorized
telephone numbers.

page 5-32

– Delete authorized

telephone numbers.

page 5-33

0000 – 9999 Register authorized ID

numbers.

page 5-34

0000 – 9999 Change authorized ID

numbers.

page 5-35

– Delete authorized ID

numbers.

page 5-35

User Permit
List, Off

Specify password-based
communication (for fax).

page 5-36

User Permit
List, Off

Specify password-based
communication (for
receiving faxes).

page 5-36

FAX
Common
Set.

Encryption
Key

(Entering
Characters)

Register encryption keys. page 5-39

(Entering
Characters)

Change encryption keys. page 5-40

– Delete encryption keys. page 5-40

FAX RX
Setting

Encryption RXOn, Off For receiving encrypted

faxes (On/Off).

page 5-41

01 – 20 Specify encryption key

IDs.

page 5-41

User/Job
Account

Job Account.
Set

Account.
Report

– Print job accounting

report.

page 5-56

†. Press right Select.
††. If a password is set, it must be entered

Main Menu Sub Menu1 Sub Menu2 Options Description

Reference

Page

Advanced Functions

OPERATION GUIDE 5-5

Remote Switching

Remote switching lets you receive faxes by forwarding the fax signal from
a telephone connected to the FAX System. This function is convenient if
you are using a regular phone at another location, allowing you to use that
phone to receive faxes as well.

NOTE: Remote switching requires a telephone provided by the user that

supports tone dialing. This phone must be connected to the FAX System.

Changing the Remote Switching Number

Change the remote switching number (the default value is 55).

1

Press System Menu/Counter.

2

Press S or T to select FAX Setting. Press Enter.

3

Press S or T to select FAX RX Setting. Press Enter.

4

Press S or T to select Remote SW Dial. Press Enter.

5

Use the numeric keys to enter the
new remote switching number (2
digits). Press

Enter to register the

number.

6

Press right Select to return to the basic screen.

Receiving Faxes Remotely

Perform the following procedure to initiate fax reception from a connected
telephone.

1

The telephone will ring for
incoming calls.

Remote SW Dial

55

Cancel

(00 ~ 99)

:

Advanced Functions

5-6 OPERATION GUIDE

2

Pick up the receiver.

3

If you hear a fax tone, dial the two-digit remote switching number.

NOTE: The default remote switching number is 55.

4

The incoming fax will be switched to the FAX System, and reception will
start automatically.

Advanced Functions

OPERATION GUIDE 5-7

Polling Communication

With polling, fax transmissions are initiated by the recipient, not the
sending party. The recipient can receive the fax at him/her convenience.

NOTE: Polling generally incurs telephone charges for the receiving

party, since they must make a call to receive the fax.

Storing Documents for Polling

Documents to be sent using polling are scanned first. When a caller
requests polling, those documents are faxed to him/her automatically.

NOTE: For polling transmission, set the FAX System to the mode other

than Manual Fax Reception mode. For information on switching modes,
refer to

Fax Reception Mode on page 7-14.
Before polling requests, you can add documents to the documents
already stored for polling. All stored documents will be faxed together on
request from the caller.
You can set the system to continue storing the documents stored for
polling transmission or to delete them after polling.
For more information, refer to Polling Transmission Settings on page 5-

10.
To check documents stored for polling transmission or delete them, refer
to

Store Job Status on page 5-48.
You cannot select resolutions of 300 × 300 or 600 × 600 when specifying
scanning resolutions for polling transmission.

1

Place the original documents in the document processor or on the platen.

2

Press Document Box.

3

Press S or T to select FAX Polling Box. Press Enter.

4

Press right Select.

5

Press S or T to select New File.
Press

Enter.

6

Press Start to start scanning the documents.

Menu

Delete

Detail/Edit

New File

Cancel

:

Advanced Functions

5-8 OPERATION GUIDE

7

Press left Select to return to the document box basic screen.

Printing the Documents Stored in Polling Box

Perform the following procedure to print documents stored in polling box:

1

Press Document Box.

2

Press S or T to select FAX Polling Box. Press Enter.

3

Press S or T to select the file to
print. Press Enter.

4

Press Start to print the selected file.

To print all documents in the box,
press right Select. On the next
screen, press S or T to select
Print All File. Press

Enter. Press

Start to print all documents in the

box.

Editing the Documents Stored in Polling Box

Perform the following procedure to check or rename documents stored in
polling box:

1

Press Document Box.

2

Press S or T to select FAX Polling Box. Press Enter.

3

Press S or T to select the file to edit. Press right Select.

*

Report

Common

List

Exit Menu

FAX Polling Box

:

Menu

New File

Delete

Print All File

Cancel

: