Unitech PA950 User Manual

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Unitech PA950

Product Reference Guide

400365 REV A

All product names mentioned in this manual may be

trademarks or registered trademarks of their respective

companies and hereby acknowledged.

1-1

Table of Contents

Chapter 1 Introduction

Chapter 2 Pocket PC Basic

Chapter 3 Setting

Chapter 4 ActiveSync

Chapter 5 Calendar

Chapter 6 Contacts

Chapter 7 Tasks

Chapter 8 Notes

Chapter 9 Pocket Word

Chapter 10 Pocket Excel

Chapter 11 Windows Media Player

Chapter 12 Microsoft Reader

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Chapter 13 Calculator

Chapter 14 Games

Chapter 15 Pictures

Chapter 16 Terminal Services Client

Chapter 17 Terminal

Chapter 18 Pocket Internet Explorer

Chapter 19 Inbox

Chapter 20 MSN Messenger

Chapter 21 Bluetooth

Chapter 22 Scanner

Chapter 23 Technical Specification

Chapter 24 Contact Information

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Introduction

PA950

Accessories

Tour of PA950

First Step with PA950

Supplying Power to PA950

Charring the Terminal Battery

Using the PA950 Keypad

IInnttrroodduuccttiioonn

PA950

Thank you for purchasing Unitech PA950.



Your PA950 is a rugged PDA with Microsoft Windows® Mobile 2003



Software for Pocket PCs and incorporates an integrated bar code

scanning laser device, and a 19 key-keypad.

This PA950 product reference guide will guide you to access your



PA950.

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Accessories

The listed accessories are for PA950, please contact your sales

representive for availability.

5000-600627 Cradle for PA960 / PA950

5100-600635 2 Slot Battery Charger for PA960/PA950

5100-600636 4 Slot Battery Charger for PA960/PA950

1550-600622 Cable Module RS232+DC 16PIN 26AGW 200cm

1550-600623 Cable Module USB+DC 16PIN 26AGW 200cm

1550-600626 Cable Module USB(A/B) 4 Pin 8AQG2C24AWG2C 150cm

1550-600682 Cable Module PA960 DB9F to DB9M 26AWG 200cm

1979-600646 Stylus for PA960/PA950

1400-201002 BATTERY LITHIUM 7.4V 720MAH

1010000550 AC 110-240V DC 9V/2A Power Adaptor with US Plug

1.3*3.5*10mm

1010000560 AC 110-240V DC 9V/2A Power Adaptor with EU Plug

1.3*3.5*10mm

10100000570 AC 110-240V DC 9V/2A Power Adaptor with UK Plug

1.3*3.5*10mm

Car Kit Car Kit for PA960/PA950

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Tour of PA950: Front View

Indicato

LCD Displa

Powe

On/Of

Stylus

LED

Bar Code

Scanner

Right Scanner

Trigger

Keypad

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Tour of PA950: Back View

Hardware

Reset Pin

Infrared

Port

Software

Reset Pin

Earphone Jack

Microphone

Stylus

Hanstrap Connector

Speaker

Product Label

Battery

Component

Handstrap Connector

Serial/USB Port

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Tour of PA950: Back View (Con.)

SD Slot Door:

Remove the door to

access SD Slot.

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Backup Battery Switch

(

Left

: Backup Battery Off,

: Backup Battery On)

Right

First Step with the PA950

In order to start using your PA950 for the first time:

Check that the backup battery is on.



(

: Backup Battery Off,

Left

Backup Battery Switch

: Backup Battery On)

Right

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Install Main Battery Pack



Remove the battery door component by using the screwdriver, which is

integrated in stylus.

Position the battery with the label side toward you.

Insert and fully seat the battery pack.

Make sure the shape of battery pack fits the shape of battery component.

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Main Battery Pac

Supplying Power to the PA950

There are two ways to provide power to PA950

Using Charging Cable (USB with DC in port Cable, P/N 1550-600623).



Plug the cable to Serial/USB Port, and then plug the power adaptor to the

DC in port of the cable.

Using Docking Station



DC in Port

Plug Power Adaptor

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Charging The Terminal Battery

Charging the batteries for the first time



Charging the main battery and backup battery for the first time

Before using the PA950 for the first time, charge the unit for 10 hours to

fully charge the empty backup battery.

Caution:

will cause data to be lost.

Charging the main battery



You can use the power adaptor with USB charging cable or desktop

cradle to charge the main battery. For spare batteries, please choose the

2 slot or 4 slot battery charger.

Note:

(115°F). Allow the battery to warm up to room temperature before

charging.

Removing main battery with having backup battery fully charged

Do not charge the battery under 0°C (32°F) or above 45°C

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Using The PA950 Keypad

The 19 key keypad provides an easy way for fast data entry.

Cursor key

Backspace

Power On Off

Function

Alpha

Charging the main battery



Power Power on or Power off the terminal

Function +

Function + TAB Toggle LCD Display backlight and Keypad

Decrees LCD Display Backlight

Increase LCD Display Backlight

backlight

Function +

Toggle LCD Display backlight

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Function +

Toggle Keypad backlight

Function + 7 Scanner Setting

Function + 8 Power Status

Function + 9 System Information

Alpha Toggle numeric & alpha mode

Function + * Get *

Function + # Get #

Keypad Input Method



Key Numeric

Alpha Lowercase Mode Alpha Uppercase Mode

Mode

+Func 1

Press

1 1 F1 + - + - + - + -

2 2 F2 a b c a A B C A

3 3 F3 d e f d D E F D

4 4 F4 g h i g G H I G

5 5 F5 j k l J J K L J

6 6 F6 m n o M M N O M

7 7 F7 p q r S P Q R S

8 8 F8 t u v t T U V T

9 9 F9 w x y z W X Y Z

0 0 F10

. . .

space space space space space space space space

/ / / / / / / /

1-14

Pocket PC Basics Help

Concepts

Entering Information Today screen Pop-Up Menus Notifications Beaming Information

PPoocckkeett PPCC BBaassiiccss

How To

Use Pocket PC Use a Program Get Help Use the Input Panel Use My Text Find a File or an Item Use File Explorer Protect Device Information Free Memory Copyright Information

Using Pocket PC

Use on the navigation bar, located at the top of the screen, to



quickly move to programs, files, and settings. Use the command bar at

the bottom of the screen to perform tasks in programs. The command

bar includes menus, buttons, and the input panel.

Tap and hold an item to see a pop-up menu containing a list of actions



you can perform. Pop-up menus give you quick and easy access to the

most common actions.

See Also:

Entering Information

Pop-Up Menus

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Get Help

For information about a program, tap >



program. For help with a dialog box or wizard, tap

control to scroll, and the Action button to close Help. To quickly find

information, tap

information.

To see the name of a button on the navigation bar, tap and hold the



stylus on the button. Drag the stylus off the button so that the command

is not carried out.

You can also view Help by using a Web browser on your PC. First, use

ActiveSync to explore the mobile device folder. Then, copy the desired

Help file (*.htm), located in the Windows folder, to your PC, and then

use your browser to view or print it. For information on using

ActiveSync to view device files, see ActiveSync Help on the PC.

and enter a word or item for which you need

Find

while using the

Help

. Use the Up/Down

Entering Information

You can enter information on your device in several ways, depending on

the type of device you have and the program you are using.

Synchronizing:



your PC and device.

Typing:



do this by tapping keys on the soft keyboard or by using handwriting

recognition software.

Writing:



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Using the input panel, enter typed text into the device. You can

Using the stylus, write directly on the screen.

Using ActiveSync, exchange information between

Drawing:



Recording:



a document or note. (Your device may not support recording.)

For more information on ActiveSync, see ActiveSync Help on the PC.

See Also:

Using the stylus, draw directly on the screen.

Create a stand-alone recording or embed a recording into

Use the Input Panel

Free Memory

Try the following procedures to free memory on your device.

Store files on a storage card. Tap >



Tap and hold the file, and tap

and tap

Move mail attachments to a storage card.



Delete unnecessary files. Tap >



and hold the file, and tap

Delete large files. To find your largest files, tap >



list, tap

In Internet Explorer, delete all files and clear history.



Edit

Larger than 64 KB

Paste

Delete

. Browse to the storage card folder

Cut

, and then tap Go.

Programs

File Explorer

Find

. In the

. Tap

Type

Remove programs you no longer use.



Stop programs you are not currently using. In most cases, programs



automatically stop to free needed memory. However, in some situations,

such as when confirmation dialog boxes are waiting for a user response,

the program may not be able to automatically stop. To check the state

of your active programs, tap

Memory

and then tap

return the program to list view. If this doesn't work, you can stop the

Running Programs

Activate

. Close any open windows or messages and

Settings

tab. Tap the program you want to view

System

tab. Tap

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program manually. First, make sure that your work is saved by closing

open items and returning the program to List View. Then, stop the

program by tapping

Reset your device, as described in your owner's manual.



See Also:

Memory

Stop

Stop All

on the

Running Programs

tab.

Today Screen

The Today screen displays important information, such as today's

appointments and status icons for your device. Tap the information listed

on the Today screen to open the associated program. You can go to the

Today screen by tapping

To customize what is displayed on the Today screen, including the

background image, tap

Settings

See Also:

Personal

Status icons display information such as low batteries or when the

device is connected to a PC or the Internet. You can tap an icon to

open the associated setting or program.

Use a Program

Today

tab >

at the top of the Today screen or tap

Today

Pop-Up Menus

Use pop-up menus to quickly perform an action on an item. For example,

you can use a pop-up menu to delete or make a copy of an item. To

access a pop-up menu, tap and hold the item that you want to perform the

action on. When the menu appears, tap the action you want to perform, or

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tap anywhere outside the menu to close the menu without performing an

action.

See Also:

Entering Information

Notifications

When you have something to do, your device notifies you in a variety of

ways. For example, if you've set up an appointment in Calendar, an e-mail

message arrives, or a friend sends you an instant message, you'll be

notified in any of the following ways (your device may not have all of these

notification options):

A message box appears on the screen.



A sound, which you can specify, is played.



A light flashes on your device.



The device vibrates.



You can choose Notification Types.

Beaming Information

Use beaming software and hardware, such as infrared (IR), to send and

receive information and files between mobile devices. If an IR port is

installed on your PC, you can send and receive information and files

between your device and PC.

For information on the type of transfer your device supports, see the

User's Guide provided by your device's manufacturer. For information

about beaming specific information within a program, see Help on your

device for that program.

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If you are unable to beam information between two devices, try the

following:

Transfer only one file, or no more than 25 contact cards, at a time.



When using IR, make sure nothing is between the two IR ports.



Adjust the room lighting or move to another location (some types of light



interfere with beaming).

Use a Program

You do not need to exit a program to open another or to conserve

memory. The system manages memory automatically. To switch between

programs, tap

To switch to or close programs manually, tap >

System

See Also:

Find a File or an Item

or press a hardware program button.

tab >

Memory

Running Programs

tab.

Settings

Use the Input Panel

Show and hide the input panel

Change the input method

Use the keyboard

Use Block Recognizer

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Show and hide the input panel

To show or hide the selected input method, tap the keyboard on

the command bar.

See Also:

Change the input method

Use the keyboard

Use Block Recognizer

Change the input method

Tap the arrow and select a new input method.

To change the options for any input method, tap

See Also:

Input

Show and hide the input panel

Use Block Recognizer

Use the keyboard

Options

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Use the soft keyboard

Tap the arrow and then

To type lowercase letters, tap the keys with the stylus.



To type a single uppercase letter or symbol, tap the SHIFT key. To tap



multiple uppercase letters or symbols, tap the CAP key.

To convert a letter to uppercase, tap and hold the stylus on the letter



and drag up.

To add a space, drag the stylus to the right across at least two keys.



To backspace one character, drag the stylus to the left across at least



two keys.

To insert a carriage return, tap and hold the stylus anywhere on the



keyboard and drag down.

If you want to use larger keys, tap the

Keyboard

See Also:

Input method

Change the input method

Show and hide the input panel

Keyboard

, and then select

arrow,

Large Keys

Options

, select

2-22

Use Block Recognizer

Character recognition software gives you a fast and easy method for

entering information in any program on your device. Letters, numbers,

and punctuation you write are translated into typed text.

To use character recognition, tap the

Recognizer

the writing area.

See Also:

. For help with writing characters, tap the question mark near

Change the input method

Show and hide the input panel

arrow and then

Block

Find a File or an Item

Tap

search for. If you have looked for this item before, tap the

and select the item from the list.

Tap Go. The My Documents folder and subfolders are searched.

In the

, enter the file name, word, or other information you want to

Find

, select a data type to help narrow your search.

Type

Results

Find

list, tap the item you want to open.

Find

arrow

A next to a file name indicates the file is saved on a storage card.

2-23

Use My Text

My Text is available in Inbox and MSN Messenger and provides a fast,

easy way to add common sentences to your messages.

To quickly add common messages, tap My Text and tap a desired



message.

To edit a My Text message in MSN Messenger, tap Tools > Edit My



Text Messages. Tap the message you want to edit and enter new text at

the bottom of the screen.

To edit a My Text message in the message list in Inbox, tap Tools > Edit



My Text Messages. Tap the message you want to edit and enter new

text at the bottom of the screen.

To edit a My Text message in an e-mail message in Inbox, tap Edit >



Edit My Text Messages. Tap the message you want to edit and enter

new text at the bottom of the screen.

2-24

Use File Explorer

Tap

Tap the folder list (labeled

folder that you want to view.

To open an item, tap it. To quickly delete, rename, copy, or move an

item, tap and hold. To select multiple items, tap and drag. Then, tap and

hold the selected items. On the pop-up menu, tap

Rename

A next to a file name indicates that the file is saved on a storage

card.

Programs

File Explorer

My Documents

by default) and then the

Copy, Delete

, or

Protect Device Information

You may keep valuable information on your device, such as names and

phone numbers of important contacts, credit card numbers, and

confidential documents. Here are some ways to protect your important

information.

Use a password.



you can access the device. Tap

You can set a password that must be entered before

Settings

Personal

tab >

Password

you must clear memory to use your device again. Clearing memory will

erase all of your data.

Back up your data.



contains your device program data. If, for example, you accidentally

remove both the main and backup batteries and lose your data, you can

. Choose a password that's easy to remember. If you forget it,

You can create and maintain a backup file that

2-25

restore it from the backup file. For more information, see ActiveSync

Help on the PC.

Display owner information when the device is turned on.



Settings

personal information. Select

turned on

Personal

so that if you lose your device, it can be returned to you.

tab >

Owner Information

Show information when device is

and enter your

Tap

ActiveSync, Microsoft, Outlook, Windows, Windows NT, and the Windows logo are registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. Microsoft products are licensed to OEMs by Microsoft Licensing, Inc., a wholly owned subsidiary of Microsoft Corporation. Other product and company names herein may be the trademarks of their respective owners. Portions of International CorrectSpell spelling correction system 1993 by Lernout & Hauspie Speech Products N.V. All rights reserved.

Create a copy

Use

To create a copy, enter a new name.



To store the item on a storage card, insert the card into your device and



select

Tools

To create a new folder, in the document or workbook list, tap the folder list (labeled

Save As

Storage Card

to create a copy of a document or workbook.

from the

All Folders

Location

by default), then tap

list.

Add/Delete

If your Pocket Word document is simple, save it as a Plain Text Document to save storage space.

2-26

Open an item

In the

Folder

In the

Type

searched and the results displayed in the area below.

Tap the item you want to open.

To sort based on a column, tap the column heading. Tap the column heading again to reverse the sort order (ascending to descending).

list, select the folder the item is stored in.

list, select the item's file type. The folder and subfolders are

2-27

Settings Help

Personal

Buttons

Certificates

Input

Menus

Owner Information

Password

Sounds and Notifications

Today

System

Connections

About

Backlight

Clock

Contrast

Memory

Power

Regional Settings

Remove Programs

Screen

About Beam

About Connections

Set up a network card

SSeettttiinnggss

Buttons

Tap >

On the



buttons to open your most used programs. In

you want to assign, and select a new program in

Pressing and holding the Up/Down Control scrolls through the items in



a list. If scrolling is too fast or slow, adjust the delay and repeat rates on

the

3-28

Settings

Program Buttons

Up/Down Control

Personal

tab.

tab >

Buttons

tab, customize the program hardware

Delay before first repeat

Button

, tap the button

Button assignment

changes the time

elapsed before scrolling begins.

to scroll from one item to the next.

Repeat rate

changes the time it takes

Certificates

About Certificates

Manage Personal Certificates

Manage Root Certificates

Delete a Certificate

View Certificate Details

About Certificates

On your device you can add and delete public key certificates. These

certificates help establish your identity when you are logging onto a

secured network, such as a corporate network. Certificates also help

establish the identity of other computers, such as servers, with which you

connect. This helps prevent unauthorized users from accessing your

device and information.

You can store two types of certificates on your device: personal

certificates that establish your identity, and root certificates that establish

the identity of servers with which you connect. Your device may include a

set of preinstalled certificates. For information about viewing and deleting

certificates, see Manage Personal Certificates and Manage Root

Certificates.

3-29

Manage Personal Certificates

Tap

certificate issuer and the expiration date.

To view more information about a certificate, tap it in the list.

To delete a certificate, tap and hold it in the list, and then tap

See Also:

Manage Root Certificates

Settings > Certificates

About Certificates

. The list displays the name of the

Manage Root Certificates

Tap

name of the certificate issuer and the expiration date.

To view more information about a certificate, tap it in the list.

To delete a certificate, tap and hold it in the list, and then tap

See Also:

Settings > Certificates> Root

About Certificates

Manage Personal Certificates

tab. The list displays the

Delete a Certificate

Do one of the following:

Delete

To delete a personal certificate, tap

To delete a root certificate, tap

tab.

Root

Tap the certificate in the list, and then tap

See Also:

3-30

About Certificates

Manage Personal Certificates

Manage Root Certificates

Settings

Settings > Certificates

Delete

Certificates

View Certificate Details

Tap

Tap either the

certificate to view.

Tap the certificate whose details you want to view.

See Also:

Settings

About Certificates

Manage Personal Certificates

Manage Root Certificates

Personal

Certificates

or the

Root

tab, depending on the type of

Input

Tap >

On the



options.

On the



completion.

On the



(your device may not support recording). These options apply to any

program on the device where you can record or write. These options do

Settings

Input Method

Word Completion

Options

Personal

tab, select an input method and change desired

tab, select desired options for writing and recording

tab >

tab, select desired options for word

Input

not apply to text you enter using the input panel.

You can also change input options by tapping the

then

See Also:

Options

Entering Information

arrow and

3-31

Menus

Tap >

On the



On the



then select the items to appear on the menu. When you do this, an

arrow appears next to

such as Pocket Word, Pocket Excel, Contacts, Calendar, and Tasks.

You can tap this arrow and then tap a new item to create.

You can create subfolders and shortcuts to appear under . In

ActiveSync on the PC, click

click

shortcuts that you want.

Settings > Personal

Start Menu

New Menu

Windows

tab, select the programs to appear under .

tab, you can select

New

, click

tab >

Menus

in the command bar of certain programs

Explore

Start Menu

, and then create the folders and

Turn on New button menu

. Double-click

My Pocket PC

Owner Information

Tap >

On the



Show information when device is turned on

Settings

Identification

Personal

tab, enter your personal information. Select

tab >

Owner Information

so that if you lose your

and

device, it can be returned to you.

On the



the device is turned on, such as: Reward if found.

3-32

tab, enter any additional text you want to display when

Notes

Password

Tap >

Select the type of password you would like to use. A strong password



must have at least 7 characters that are a combination of uppercase

and lowercase letters, numerals, and punctuation.

Enter the password and, if necessary, confirm the password.



Select how long your mobile device must be turned off before the



password is required for using the device.

If your device is configured to connect to a network, use a strong

password to help protect network security. Password cracking tools

continue to improve and the computers used to crack passwords are

more powerful than ever.

If you forget your password, you must follow the directions in your

owner's manual to clear memory before you can access your device.

This erases all files and data you have created and program you have

installed. If you've used ActiveSync to create a backup file, all of your

program data can be restored. For more information on creating a

Settings

Personal

tab >

Password

backup file, see ActiveSync Help on your PC.

3-33

Sounds & Notifications

Tap >

On the



hear sounds. If you don't want to hear sounds, move the

volume

On the



different events. Select the event name and then select the type of

reminder. You can select a special sound, a message, or a flashing

light.

Turning off sounds and the notification light helps conserve battery

power.

Use Phone settings to change the ring type and volume for your

phone.

Settings

Volume

slider to

Notifications

Personal

tab, you can select the actions for which you want to

Silent

tab, you can customize how you are notified about

tab >

Sounds & Notifications

System

Today

Tap >

On the



To use your own background, select

Settings

Appearance

Personal

tab, select the desired theme for the background.

tab >

Today

Use this picture as the

background

On the



Today screen. To customize the information further, select an

information type, and then tap

types).

To beam a favorite theme to a friend, on the

3-34

and tap

tab, select the information you want displayed on the

Items

Browse

to locate the desired file.

Options

(not available for all information

Appearance

tab, select

the desired theme and tap To delete a theme, on the and tap

Delete

Appearance

Beam

tab, select the desired theme

About

The



Version

amount of memory installed.

On the

are unable to connect to a network because another device with the

same name is already connected.

tab displays important device information, including the

Device ID

tab, you may need to change the device name if you

Screen

Tap >

When aligning the touch screen, be sure to tap the target firmly and



accurately.

You can also use hardware buttons to align the touch screen. For more



information, see your owner's manual.

Settings

System

tab >

Screen

For easier reading of text in programs that support ClearType, select



Enable ClearType

Backlight

Tap >

You will see this setting only if your device has a backlight that can be



customized. Using the backlight while on battery power substantially reduces battery



life.

Settings

System

tab >

Backlight

3-35

Beam

Tap >

By default your device detects incoming infrared (IR) and Bluetooth

beams and prompts you to accept them. If you do not want your device to

detect or receive beams, clear the

box.

If someone attempts to send you an IR beam from an older device,

you may not be prompted to accept it. In this case, before the beam is

sent from the other device, tap

bottom of the Beam screen.

See Also:

Settings

Beaming Information

Receiving a Bluetooth Beam

Connections

tab >

Receive all incoming beams

Receive an infrared beam

Beam

check

at the

Clock

Tap >

If you visit a particular time zone often, select it as your



zone on the time. You can use your device as a travel alarm clock by setting a wake-up



alarm on the you want. To change the way the date or time is displayed on your device, go to



Regional Settings.

Settings

System

tab so that you can quickly see the correct date and

Time

Alarms

tab. Tap the alarm icon to select the type of alarm

tab >

Clock

Visiting

time

The clock is displayed on the navigation bar. Tap the clock to see

today's date.

3-36

To switch from analog to digital clock display, tap and hold the clock.

Tap the type of display you want to see.

Contrast

This setting is not available on all devices.

Tap

Settings

Turning on the backlight can also make the screen easier to read.

System

tab >

Contrast

Memory

Tap >

The



to file and data storage versus program storage. This tab also displays

the amount of memory in use versus the available memory. For

information about making memory available, see Free Memory.

The



storage card that is inserted into your device. If you have more than one

card inserted, tap the list box and then the name of the storage card

whose information you want to view.

The



programs. You can stop a program by selecting it in the list and tapping

Settings > System

tab displays the amount of memory the system has allocated

Main

Storage Card

Running Programs

tab displays how much memory is available on a

tab >

Memory

tab displays the list of currently active

. You may need to stop a program if it becomes unstable or

Stop

program memory is low.

3-37

Power

Tap >

The



long your battery power lasts depends on battery type and how you use

your device.

On the



and off. Select the type of wireless signal(s), and then select

signals off

On the



to conserve battery power. To conserve the most power, select the

option to turn off the device after 3 minutes or less.

Use the AC adapter to plug your device into external power whenever

possible, especially when using a CompactFlash card, using a modem

or other peripheral, using the device backlight, connecting to a PC, or

letting the notification light flash for extended time periods.

The type of wireless signal(s) that you select on the

also turned on or off when you tap

Settings

Battery

Wireless

Advanced

System

tab displays the amount of battery power remaining. How

tab, you can turn your device's wireless capabilities on

Wireless signals on

tab, you can select options for turning off your device

tab >

Power

and then tap

Wireless

Turn wireless on

tab are

Turn wireless off

Regional Settings

Tap >

On the



formats.

3-38

Region

Settings

System

tab, select your region to set the default number

tab >

Regional Settings

To change the time display to 24 hours, tap the



time style that starts with a capital H.

To customize further, tap the tabs and select desired options. The



characteristics available are determined by the region selected on the

Region

tab.

tab and choose a

Time

Remove Programs

Tap >

You can remove programs that you installed in storage memory only.



Programs that come with your device cannot be removed.

You can quickly return your device to the factory default configuration



by clearing all memory. All data will be lost. For instructions, see your

owner's manual.

Settings

System

tab >

Remove Programs

Policy

Tap >

Settings

System

tab >

Policy

To prevent employees from adding new programs, select

restrictions

Enable

3-39

AAccttiivveeSSyynncc

ActiveSync Help

Concepts

About Microsoft ActiveSync

How To

Connect to a PC

Set Up Remote Synchronization

Start and Stop Synchronization

About Microsoft ActiveSync

With Microsoft ActiveSync on both your PC and mobile device, you can

exchange information between a PC or server and your device. To

synchronize your device with your PC, you must install ActiveSync on the

PC. Using ActiveSync, you can:

Synchronize information between your device and PC or server so that



you have the latest information in all locations.

Change synchronization settings and synchronization schedule.



Copy files between your device and PC.



Back up and restore device information.



Add and remove programs on your device.



Once ActiveSync is installed on your PC, you will be prompted to connect

and create a partnership with your device by using a cable, cradle, or

infrared connection. During this partnership you can decide exactly which

types of information you want to synchronize with your PC and which you

want to synchronize with a server. After the partnership is created, you

can also connect your device to the PC or server using a modem or a

network (Ethernet) card.

4-40

You can synchronize information between your mobile device and a server if your company is running Microsoft Exchange Server with Exchange ActiveSync.

See Also:

Connect to a PC

Start and Stop Synchronization

Set Up Remote Synchronization

Synchronize Automatically

With ActiveSync you can schedule automatic synchronization between

your device and a server every time an item arrives or is changed at the

server. Your device is informed of that event and synchronizes

automatically to retrieve those items, making your device always

up-to-date.

In ActiveSync on the device, tap

tab.

Select one or both of the following:

To synchronize as items arrive during peak times, select

in the

arrive

To synchronize as items arrive during off-peak times, select

items arrive

During peak times, sync

in the

During off-peak times, sync

Tools > Options > Mobile Schedule

As items

list.

When finished, tap the

Tap

Options

Tap

Device Address

Enter one of the following:

If your company has instructed you to use a pre-defined service

provider profile, select

Server

tab.

Corporate Service Provider

, enter the

4-41

profile name in

phone number, if necessary, in

Select

You can synchronize information automatically as items arrive if your company is running Microsoft Exchange Server with Exchange ActiveSync. To set the days and hours for peak times, tap

See Also:

Device SMS Address

your device on the network. This is the same address that other

Internet users use to send SMS messages to your device.

Change the synchronization schedule

Start and Stop Synchronization

Change peak times

Manage Wireless Synchronization Costs

About Microsoft ActiveSync

Service Provider Name

Device Phone Number

and enter the address that identifies

, and enter your device

Peak Times

Change peak times

Set peak times to reflect working hours or other times when you

experience high mail volume.

In ActiveSync on the device, tap

tab.

Tap

See Also:

4-42

Peak Times

Select the days and hours you want to use as peak times.

Tap OK to finish.

Synchronize automatically Start and Stop Synchronization Manage Wireless Synchronization Costs

Tools

Options

Mobile Schedule

Manage Wireless Synchronization Costs

To manage the cost of synchronizing wirelessly from your device, you

must balance the following considerations:

Battery life



Network connection or data transfer costs



How up-to-date you want your information to be



Maximize battery life

Each time your device synchronizes, some of the stored battery power is

used. Setting up ActiveSync to synchronize frequently on a schedule or

automatically when items arrive uses more battery power than

synchronizing manually. To maximize battery life, schedule

synchronization infrequently or synchronize manually.

Minimize connection and data costs

Each time your device synchronizes wirelessly, ActiveSync connects to

your service provider network. Depending on your rate plan, each

connection may have costs associated with it. Some service providers

also charge by the amount of data that you transfer across their network.

To minimize the number of times you connect to synchronize, increase

the time between scheduled synchronizations, or set the device to

synchronize manually. To get the most data each time you synchronize,

schedule synchronization more frequently for times when, for example,

you receive more mail.

4-43

If your device is set to synchronize automatically when items arrive,

ActiveSync uses SMS messaging behind the scenes to communicate to

your device when an item has arrived. Depending on your rate plan, SMS

messages may have costs associated with them on a per-message basis

or as a monthly allotment. To reduce SMS messaging costs associated

with this feature, schedule synchronization automatically when items

arrive during times when mail volume is low.

Be more up-to-date

Keeping the information on your device always up-to-date requires more

frequent synchronization. If your priority is to stay up-to-date, recharge

your battery frequently and synchronize often. During periods of high mail

volume, you can stay up-to-date efficiently by scheduling synchronization

at frequent intervals. During periods of low mail volume, you can stay

up-to-date efficiently by scheduling synchronization automatically when

items arrive.

Contact your ISP or network service provider (such as your cellular

phone network provider) to confirm the details of your rate plan.

The power-off timer is reset each time the device synchronizes. If you

set a synchronization schedule that is more frequent than the time set

for the device to automatically power off, the device will never turn off

to save battery power.

See Also:

Change the synchronization schedule

Synchronize automatically

Start and Stop Synchronization

4-44

Connect to a PC

Connect to a PC via a cable or cradle

Connect to a PC via infrared

Connect to a PC via a cable or cradle

Connect your device and PC via a cable or cradle to start synchronization.

The baud rate and/or cable type is set automatically. If you have problems

connecting, try lowering the baud rate or selecting a different type of

cable, such as USB.

Tap

Select

or cable type. The next time your device and PC are connected, this

new setting will be used.

To disconnect, remove your device from the cradle or detach it from the

cable.

See Also:

ActiveSync

Options

Enable PC sync using this connection

Connect to a PC via infrared

Synchronize remotely with a PC

Tools

Options

> PC tab.

, and select a baud rate

Connect to a PC via infrared

Follow the instructions in ActiveSync Help on the PC for setting up your

PC.

Line up the infrared (IR) ports according to the instructions in your

owner's manual so that they are unobstructed and within a close range.

4-45

Initiate a connection from the device by tapping

Tools

Begin synchronization on your device.

See Also:

Connect via IR

Connect to a PC via a cable or cradle

Set Up Remote Synchronization

Synchronize remotely with a PC

Synchronize remotely with a server

Change the synchronization schedule

Synchronize automatically

Change peak times

Switch from synchronizing with a server to your PC

Stop synchronizing with a server

Manage Wireless Synchronization Costs

Synchronize remotely with a PC

ActiveSync

In ActiveSync on the device, tap

When syncing remotely with a PC

the

Use this PC

Select one or both of the following:

Select

synchronize with the PC at scheduled intervals.

Select

device to sync with this PC every time you sync manually.

Set up a work connection.

4-46

list.

Use mobile schedule to sync with this PC

Sync with this PC during manual sync

Tools > Options > PC

, select your computer name in

tab.

if you want to

if you want the

Start synchronizing your device.

For more information on the conditions that must be met on the PC

and to change synchronization options, see ActiveSync Help on the

PC.

To determine the schedule on which your device will synchronize with

the PC, view or change the synchronization schedule.

See Also:

About Microsoft ActiveSync

Change the synchronization schedule

Change peak times

Start and Stop Synchronization

Manage Wireless Synchronization Costs

Synchronize remotely with a server

In ActiveSync on the device, tap

Select the types of information, such as Calendar, Contacts, or Inbox

that you want to synchronize with the server.

To change synchronization settings, such as the amount synchronized,

select the type of information and tap

synchronization settings for Contacts.

Use this server

which you want to connect.

Tap

Options

On the

Connection

, enter the name of the Microsoft Exchange server to

tab, enter your user name, password, and domain

Tools > Options > Server

Settings

. Note that there are no

tab.

name.

4-47

If items change on both your device and server, conflicts will arise

during synchronization. To change the rules for resolving, tap

tab and select desired options.

Rules

Set your desired synchronization schedule.

If you want to synchronize information automatically as items arrive, set

the

up automatic synchronization.

Set up a work connection.

10.

Begin synchronization on your device.

11.

You can also set up a connection to synchronize remotely with a

server when you first create a partnership between your mobile device

and your PC. You can synchronize information between your mobile

device and a server if your company is running Microsoft Exchange

Server with Exchange ActiveSync.

You can synchronize information automatically as items arrive only if

your company is running Microsoft Exchange Server with Exchange

ActiveSync.

See Also:

About Microsoft ActiveSync

4-48

Change the synchronization schedule

Synchronize automatically

Change peak times

Start and Stop Synchronization

Manage Wireless Synchronization Costs

Change the synchronization schedule

Using ActiveSync, you can schedule synchronization of your device on

two separate schedules. Use the peak times schedule to synchronize

during working hours or other times you experience higher mail volumes.

Use the off-peak schedule to synchronize during times when you

experience lower mail volumes. When you are roaming, you can

synchronize manually to reduce roaming charges, or you can synchronize

using the mobile schedules.

In ActiveSync on the device, tap

tab.

To synchronize periodically during peak times, select the frequency of

synchronization in the

information about synchronizing when items arrive, see Synchronize

automatically.

To synchronize periodically during off-peak times, select the frequency

of synchronization in the

To synchronize while roaming, select a frequency in the

roaming, sync

list.

During peak times, sync

During off-peak times, sync

Tools

Options

Mobile Schedule

list. For more

list.

When

The power-off timer is reset each time the device synchronizes. If you

set a synchronization schedule that is more frequent than the time set

for the device to automatically power off, the device will never turn off

to save battery power.

To set the days and hours for peak times, tap

See Also:

Synchronize automatically

Start and Stop Synchronization

Power settings

Manage Wireless Synchronization Costs

Peak Times

4-49

Start and Stop Synchronization

To start synchronization, make a connection between your mobile



device and PC, and then tap

Sync

To end synchronization, tap



See Also:

About Microsoft ActiveSync

Stop synchronizing with a server

Connect to a PC

Set Up Remote Synchronization

Switch from synchronizing with a server to your PC

Change the synchronization schedule

Synchronize automatically

Stop

Switch from synchronizing with a server to synchronizing with your PC

If you no longer want to synchronize an information type between your

device and a server, you can easily switch to synchronize that information

type with your PC instead.

In ActiveSync on the device, tap

Clear the check boxes next to the information types that you no longer

want to synchronize with a server.

Tools > Options > Server

tab.

Tap OK to finish.

See Also:

4-50

Stop synchronizing with a server

In ActiveSync on the device, tap

Clear the check box next to the information type that you no longer want

to synchronize with a server.

See Also:

your PC

Switch from synchronizing with a server to synchronizing with

Tools

Options

Server

tab.

4-51

Calendar Help

Concepts

About Calendar Synchronizing Calendar Why Use Categories? What's an All Day Event? What's a Recurrence Pattern?

How To

View Appointments Create and Change Appointments Change Options Use Hardware Buttons

CCaalleennddaarr

About Calendar

Use Calendar to schedule appointments, including meetings and other

events. You can check your appointments in one of several views (Day,

Week, Month, and Agenda) and set Calendar to remind you of

appointments with a sound or other method.

Appointments for the day can be displayed on the Today screen.

If you use Outlook on your PC, you can synchronize appointments

between your device and PC.

Synchronizing Calendar

Calendar items stored on your device can be synchronized with calendar

items on your PC or Microsoft Exchange Server. (Note that you can only

synchronize information directly with an Exchange Server if your company

is running Microsoft Mobile Information Server 2002 or later.) Calendar

synchronization is automatically selected in ActiveSync.

5-52

Calendar items entered on one computer are copied to the other during

synchronization. Handwritten notes and drawings are saved as metafiles

(pictures).

For more information on synchronization, see ActiveSync Help on the PC.

Why Use Categories?

Use categories to group related tasks, contacts, and appointments. Then,

use these groupings to quickly display only the information you want. For

example, you can easily share your device with another by assigning your

appointments to a category with a special project's name. You can then

use this category to filter Calendar and only display appointments for that

project.

In Month View, the day of an appointment assigned to the Holiday

category will appear in red.

See Also:

Assign a contact to a category

Assign a task to a category

Assign an appointment to a category

What's an All Day Event?

An appointment can either be a normal appointment or an all day event,

which lasts the full day or spans many days. Examples include a trade

show, a vacation, or a seminar. You can also use all day events to

schedule an annual event, such as a birthday or anniversary. In this case,

change the

does not show time as busy in your calendar. All day events do not occupy

Status

box to

(you may need to scroll to see it) so that it

Free

5-53

blocks of time in Calendar; instead, they appear in banners at the top of

the calendar.

All day events with attendees cannot be modified or created on the

device. If you create all day events with attendees on your PC, use

ActiveSync to copy such events to the device. Then, view them in

Calendar. For more information on copying files, see ActiveSync Help.

To use the device to schedule an appointment with attendees lasting

all day, set type to

appropriately.

See Also:

Create an all day event

Normal

, then adjust the date and time

What's a Recurring Pattern?

If you have an appointment or task that you do on a regular basis, such as

a weekly team meeting or a monthly status report, enter the item once and

set a recurring pattern for it. If the default patterns in the list are not what

you need, you can create your own pattern using the wizard.

See Also:

Make a task recurring

Make an appointment recurring

View Appointments

You can view appointments in one of several views (Agenda, Day, Week,

and Month). In Agenda view, upcoming appointments are displayed in

bold. To see detailed appointment information in any view, tap the

appointment. To see a list of available actions for an appointment, tap and

hold the appointment.

5-54

Tap >

Month view displays symbols to indicate the types of appointments

you have on a given day. An upward triangle indicates a morning

appointment; a downward triangle indicates an afternoon

appointment. If you have appointments in the morning and afternoon,

a solid square is displayed. If you have an all day event not marked

, a hollow square is displayed.

Free

See Also:

Create and Change Appointments

to quickly see your appointments for the day.

Today

Create and Change Appointments

Create or change an appointment

Create an all day event

Set a reminder for an appointment

Add a note to an appointment

Make an appointment recurring

Assign an appointment to a category

Send a meeting request

Beam an appointment

Find an appointment

Delete an appointment

Create or change an appointment

To create an appointment, tap



calendar, tap the display date. To enter or select a new time, tap the

display time. Enter the appointment details, and when finished, tap OK

to return to the calendar.

. To select a new date from a pop-up

New

5-55

If you are working in Day view, tap the time slot for the new appointment



and then

to have the time automatically entered for you.

New

To change an appointment, tap it in the calendar, and then tap



Change any appointment detail by tapping it and entering the new

information.

Tap the arrows to the right of the description and location boxes to

choose from previous entries.

When entering a time, you can type military and abbreviated time

forms, such as 2300 (becomes 11:00 PM), 913pm (becomes 9:13

PM), 911 (becomes 9:11 AM), and 9p (becomes 9:00 PM).

See Also:

Create an all day event

Make an appointment recurring

Set a reminder for an appointment

Edit

Create an all day event

Tap

New

and select

Type

To change an all day event, switch to Day or Agenda view, tap the

All Day

event listed at the top of the calendar, and then tap

appointment detail by tapping it and entering the new information.

All day events with attendees cannot be modified or created on the

device. If you create all day events with attendees on your PC, use

ActiveSync to copy such events to the device. Then, view them in

Calendar. For more information on copying files, see ActiveSync Help.

5-56

. Change any

Edit

To use the device to schedule an appointment with attendees lasting

all day, set type to

See Also:

Delete an appointment

Make an appointment recurring

Set a reminder for an appointment

What's an All Day Event?

Normal

, then adjust date and time appropriately.

Set a reminder for an appointment

In the calendar, tap the appointment, and then tap the upper portion of

the summary screen.

Tap

Reminder

To change how many minutes before the appointment you are

reminded, tap the minutes displayed.

To automatically set a reminder for all new appointments, in the

calendar, tap

items

To choose how you are reminded, for example by a sound, tap

and select

Tools

Options

Remind me

and select

Set reminders for new

Settings

See Also:

Personal

Make an appointment recurring

tab >

Sounds & Reminders

Add a note to an appointment

You can add written or typed notes and even recordings (if your device

supports recordings) to an appointment. This is a good place for maps,

drawings, and other detailed information.

5-57

play

In the calendar, tap the appointment.

Tap

See Also:

Tap here to enter notes

To edit an existing note, tap the appointment in the calendar, and then

tap the note on the summary screen.

Assign an appointment to a category

. For specific instructions, see Notes Help.

Make an appointment recurring

In the calendar, tap the appointment, and then tap the upper portion of

the summary screen.

Tap

See Also:

Occurs

pattern, tap

and select a pattern from the list. Or, to create a new

Edit pattern

What's a Recurring Pattern?

Set a reminder for an appointment

, and follow the steps in the wizard.

Assign an appointment to a category

In the calendar, tap the appointment, and then tap

Tap

Categories

Edit

On the

appointment to.

To create a new category, tap the

name, and then tap

the

5-58

Select

To find an appointment assigned to a category, tap

Categories

dis

tab, select the categories that you want to assign the

Add/Delete

. The new category is automatically selected in

Add

tab.

and select the type of appointment that you want

ed. To show all appointments again, tap

tab, enter the category

Tools

Tools> Cate

ories

and clear all categories.

See Also:

Find an appointment

Why Use Categories?

Send a meeting request

Use Calendar to schedule meetings with people who use Outlook or

Pocket Outlook. When attendees receive a meeting request, they can

accept or decline the meeting. If they accept, the meeting is automatically

added to their schedule. In addition, their response is sent back to you,

and your calendar is updated.

Before you can send a meeting request, you must enter e-mail addresses

in Contacts Help and set up Inbox to send and receive messages.

Tap

Enter the meeting information.

Tap

Select the contacts you want to invite. Only those contacts with e-mail

addresses will be displayed.

Select other desired options and then tap OK.

New

Attendees

(you will need to hide the input panel to see this box).

Inbox automatically creates a meeting request and sends it to the

attendees the next time you synchronize with your PC. Any textual

notes entered in the Notes tab (excluding writing or recordings) will be

sent also.

If you are sending the meeting request through a connection to an ISP

or the network, rather than through synchronization with your PC, tap

tions

. In

Send meeting requests via

Tools

, ta

the service you

5-59

want to use to send the meeting request.

See Also:

Create or change an appointment

Beam an appointment

To beam an appointment, in the calendar list, tap and hold the

appointment. On the pop-up menu, tap

When using infrared (IR), align the IR ports according to the

instructions in your owner's manual so that they are unobstructed and

within a close range.

When using IR to receive a Beam from a previous version of Pocket

PC or the Palm-size PC, tap

See Also:

Find an appointment

Beaming Information

Send a meeting request

Beam Appointment.

Programs

Infrared Receive

Find an appointment

There are two ways to find an appointment:

Tap >



type, and tap Go.

In the calendar, tap



appointment you want displayed. To show all appointments again, tap

Tools

5-60

Find

Categories

, enter the appointment name, select

Find

Tools

and clear all categories.

ou can tap the

Categories

arrow to select from a list of items you

Find

Calendar

and select the type of

for the

have looked for before.

See Also:

View Appointments

Delete an appointment

In the calendar, tap and hold the appointment.

On the pop-up menu, tap

synchronize, the appointment will be deleted from the PC also.

See Also:

Find an appointment

Synchronizing Calendar

Delete Appointment

.The next time you

Change Options

In the calendar, tap

To see appointment indicators, select icons to be displayed in



. You can choose to display indicators for such things as recurring

icons

appointments, appointments with notes, and appointments with

reminders. Tap and hold an icon to see its name.

If you are having trouble reading the calendar, select



You will see less appointment information.

Tools

Options

Use large font

Show

See Also:

Make an appointment recurring

Send a meeting request

Set a reminder for an appointment

5-61

Contacts Help

Concepts

About Contacts

Synchronizing Contacts

Why Use Categories?

How To

View Contacts

Working with Contacts

Change Options

CCoonnttaaccttss

About Contacts

Contacts maintains a list of your friends and colleagues so that you can

easily find the information you're looking for, whether you're at home or on

the road. You can enter both personal and business information.

If you use Outlook on your PC, you can synchronize contacts between

your device and PC.

See Also:

Working with Contacts

View Contacts

Synchronizing Contacts

Contacts stored on your device can be synchronized with Outlook

contacts stored on your PC or with Mobile Information Server 2002 or

later.

New items entered in one location are copied to the other during

synchronization. Handwritten notes and drawings are saved as pictures

when synchronizing with your PC, but are removed when synchronizing

with a server.

6-62

For more information on synchronization, see ActiveSync Help on the PC.

Why Use Categories?

Use categories to group related contacts, tasks, and appointments. Then,

use these groupings to quickly display only the information you want. For

example, you can assign work-related contacts to the Business category

and personal contacts to the Personal category. You can then use these

categories to filter your contacts, tasks, and appointments and quickly find

the information you are looking for.

You can also create your own categories, such as Vacation Planning to

group your trip planning tasks, and Family to group your relatives' contact

information.

See Also:

Assign an appointment to a category

Assign a contact to a category

Assign a task to a category

View Contacts

The contact list displays the contact name and the first primary phone

number or e-mail address specified for that contact. Contacts are ordered

by name of contact or company.

Tap letters, such as h (home), w (work), or m (mobile) to the right of the



contact to see additional phone numbers and e-mail addresses.

Select a contact and press the Left/Right controls to change the default



number, displayed as a letter to the right of the contact name.

To see more contact information, tap the contact.



To see a list of available actions for a contact, tap and hold the contact.



6-63

To see a list of contacts employed by a specific company, tap



By Company

You can change the appearance of the contact list by tapping

Options

See Also:

. Then, tap the desired company name.

Working with Contacts

Why Use Categories?

Working with Contacts

Create or change a contact

Add a note to a contact

Assign a contact to a category

Copy a contact

Send a message to a contact

Beam a contact

Find a contact

Delete a contact

View

Tools

Create or change a contact

To create a contact, tap



finished, tap OK to return to the contact list.

To change a contact, tap it in the contact list, and then tap



cancel edits, tap

to return to the contact list.

If you enter a name with more than 2 words, the middle word will be

recorded as a middle name. If

6-64

Edit > Undo

. To enter notes, tap the

New

. When finished making changes, tap OK

our contact has a double first or last

Notes

Edit

tab. When

. To

name, tap the

New contacts are added to the category that is currently displayed.

See Also:

Add a note to a contact

Assign a contact to a category

Delete a contact

arrow and enter the names in the proper box.

Name

Add a note to a contact

You can add written or typed notes and even recordings (if your device

supports recordings) to a contact. Notes are handy for maps and

drawings.

In the contact list, tap the contact.

Tap the

See Also:

tab. For specific instructions, see Notes Help.

Notes

Assign a contact to a category

In the contact list, tap the contact, and then tap

Edit

Scroll to and tap

Select the categories that you want to assign the contact to.

To create a new category, tap the

name, and then tap

the

Select

See Also:

Find a contact

Why Use Categories?

Categories

Add

tab.

Add/Delete

. The new category is automatically selected in

tab, enter the category

6-65

Copy a contact

In the contact list, select the contact. To select multiple contacts, tap

and drag.

Tap

See Also:

, and then

Tools

Create or change a contact

Copy Contacts

Send a message to a contact

In the contact list, tap and hold the contact. To select multiple contacts,

tap and drag. Then, tap and hold the selected contacts.

On the pop-up menu, tap

the type of message to send.

To send an e-mail message, you must have an e-mail address

configured for the contact. To send an SMS message, you must have

an SMS number for the contact, which is usually the mobile phone

number.

See Also:

Find a contact

Beam a contact

Send E-mail

Send SMS

, depending upon

Beam a contact

To beam a contact, in the contact list, tap and hold the contact. On the



pop-up menu, tap

Beam Contact

To beam multiple contacts, tap and drag to select the contacts. Then,



tap

When using infrared (IR), align the IR ports according to the

instructions in your owner's manual so that they are unobstructed and

within a close range.

6-66

Tools

Beam Contacts

When using IR to receive a beam from Pocket PC 2000 or Palm-size

PC, tap

See Also:

Programs

Find a contact

Beam Information

Send a message to a contact

Beam Receive

Find a contact

There are four ways to find a contact:

Tap >



number, or address, select

From Contacts, start typing a contact name until you see it displayed on



the screen. To show all contacts again, tap the text box at the top of the

screen and clear the text, or tap the arrow icon to the right of the text

box.

In the contact list, tap the category list (labeled



and tap the category to which you've assigned a contact. To show all

contacts again, select

, enter the contact name (first, last, or middle), phone

Find

Contacts

All Contacts

for the type, and then tap Go.

All Contacts

by default)

To view the names of companies your contacts work for, in the contact



list, tap

company will be displayed to the right of the company name.

See Also:

View > By Company

To quickly move through a long list of contacts, tap one of the sets of

letters displayed at the top of the contact list. This takes you to the

contact names beginning with those letters.

View Contacts

. The number of contacts that work for that

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Delete a contact

In the contact list, tap and hold the contact. To select multiple contacts,

tap and drag. Then, tap and hold the selected contacts.

On the pop-up menu, tap

The next time you synchronize, the contact will be deleted from the PC

also.

See Also:

Create or change a contact

Find a contact

Synchronizing Contacts

Delete Contact

Change Options

In the contact list, tap

The area code and country/region for new contacts are automatically



entered based on the information in

If you are having trouble reading the contacts in the contact list, select



Use large font

To increase the available space for displaying contacts in the list, clear



Show ABC tabs

Tools

Options

Country/Region settings

6-68

TTaasskkss

Tasks Help

Concepts

About Tasks

Synchronizing Tasks

Why Use Categories?

How To

View Tasks

Create and Change Tasks

Change Options

About Tasks

Use Tasks to keep track of things you need to do. You can use categories to

help you organize your tasks and set reminders for them.

A variety of task information can be displayed on the Today screen.

If you use Outlook on your PC, you can synchronize tasks between your

device and PC.

Synchronizing Tasks

Tasks stored on your device can be synchronized with Outlook on your PC.

Task synchronization is automatically selected in ActiveSync.

New items entered on one computer are copied to the other during

synchronization. Handwritten notes and drawings are saved as metafiles

(pictures).

For more information on synchronization, see ActiveSync Help on the PC.

7-69

Why Use Categories?

Use categories to group related tasks, contacts, and appointments. Then,

use these groupings to quickly display only the information you want. For

example, you can assign work-related tasks to the "Business" category and

personal items to the "Personal" category. You can then use these categories

to filter your tasks, contacts, and appointments and quickly find the

information you are looking for.

You can also create your own categories, such as "Vacation Planning" to

group your trip planning tasks, and "Family" to group your relatives' contact

information.

See Also:

Assign an appointment to a category

Assign a contact to a category

Assign a task to a category

View Tasks

The task list displays a list of your tasks. Overdue tasks are displayed in bold

(and in red on color devices). If you have a long list of tasks, tap the sort list

(labeled

more task information, tap the task. To see a list of available actions for a

task, tap and hold the task. When you complete a task, tap the check box next

to it.

See Also:

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Priority

Tap >

by default) and select the option you want to sort on. To see

to quickly see the number of active tasks you have.

Today

Create and Change Tasks

Today screen

Create and Change Tasks

Create or change a task

Set a reminder for a task

Add a note to a task

Make a task recurring

Assign a task to a category

Copy a task

Beam a task

Find a task

Complete or delete a task

Create or change a task

To quickly create a task, enter text in the



at the top of the screen. If you don't see this box, tap

To create a task with detailed information, such as start and due dates, tap



. To enter notes, tap the

New

the task list.

To change a task, tap it in the task list, and then tap



New tasks are added to the category that is currently displayed.

Tap t h e

entries.

See Also:

Subject

Add a note to a task

Assign a task to a category

Set a reminder for a task

arrow in the task details to choose from previous

Notes

Tap here to add a new task

Tools

tab. When finished, tap OK to return to

Edit

Entry Bar

Set a reminder for a task

In the task list, tap the task, and then tap

Edit

box

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Tap the

8:00 in the morning on the due date.

To change the reminder date, tap the date displayed.

To be automatically reminded of new tasks with a due date, in the task

list, tap

To choose how you are reminded, for example by a sound, tap

Settings

See Also:

box and set a due date if you have not already done so.

Due

Personal

box and select

Options

and select

tab >

Reminder

Tools

Make a task recurring

Remind me

Set reminders for new items

Sounds & Notifications

. You will be reminded at

Add a note to a task

You can add written or typed notes and even recordings (if your device

supports recordings) to a task. Notes are handy for maps and drawings.

In the task list, tap the task.

Tap

Edit

To edit an existing note, tap the task in the task list, and then tap the note

on the summary screen.

tab. For specific instructions, see Notes Help.

Notes

See Also:

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Assign a task to a category

Make a task recurring

In the task list, tap the task, and then tap the upper portion of the summary

screen.

Tap

Occurs

tap

Edit pattern

See Also:

and select a pattern from the list. Or, to create a new pattern,

, and follow the steps in the wizard.

Set a reminder for a task

Assign a task to a category

In the task list, tap the task, and then tap

Tap

Categories

Select the categories that you want to assign the task to.

To create a new category, tap the

name, and then tap

tab.

Select

Add/Delete

. The new category is automatically selected in the

Add

Edit

tab, enter the category

To view a task not assigned to a category, on the task list, tap the

category list (labeled

Categories

See Also:

Find a task

Why Use Categories?

All Contacts

by default) and select

Copy a task

In the task list, tap and hold the task. To select multiple tasks, tap and drag.

Then, tap and hold the selected tasks.

On the pop-up menu, tap

See Also:

Create or change a task

Create Copy

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Beam a Task

To beam a task, in the task list, tap and hold the task. On the pop-up menu,

tap

Beam Task

When using infrared (IR), align the IR ports according to the instructions

in your owner's manual so that they are unobstructed and within a close

range.

When using IR to receive a Beam from a previous version of Pocket PC

or the Palm-size PC, tap

Programs

Infrared Receive

See Also:

Find a task

Beaming Information

Find a task

There are two ways to find a task:

Tap >



tap Go.

In the task list, tap the category list (labeled



select the type of task you want displayed. To show all tasks again, select

All Categories

Find

already looked for.

See Also:

View Tasks

, enter the task name, select

Find

All Categories

. To view a task not assigned to a category, select

, you can tap the

arrow to select from a list of items you have

Find

for the type, and then

Tasks

by default), and

None

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Complete or delete a task

To mark a task completed, in the task list, tap the check box next to the



completed task.

To delete a task, in the task list, tap and hold the task. To select multiple



tasks, tap and drag. Then, tap and hold the selected tasks. On the pop-up

menu, tap

deleted from the PC also.

See Also:

Delete Task

Find a task

Synchronizing Tasks

. The next time you synchronize, the task will be

Change Options

In the task list, tap

To see the start and due dates for a task in the task list, select



and due date

If you are having trouble reading the tasks in the task list, select



. You will see fewer tasks.

font

See Also:

Make a task recurring

Set a reminder for a task

Tools

Options

Show start

Use large

7-75

NNootteess

Notes Help

Concepts

About Notes

Synchronizing Notes

Entering Information in Notes

About Converting Writing to

Text

How To

View Notes

Create and Change Notes

Customize Notes

About Notes

Notes helps you quickly capture your ideas, notes, and thoughts. You can

create a note using written and typed text, drawings, and recordings. You can

also share your notes with others through e-mail, infrared, and

synchronization with your PC.

To create documents with advanced formatting or templates, such as

bulleted lists and tabs, use word processing software developed for your

device, such as Pocket Word.

Synchronizing Notes

Notes can be synchronized between your PC and device either through notes

synchronization or file synchronization. Notes synchronization synchronizes

the notes on your device with Outlook Notes on your PC. File synchronization

synchronizes all notes on your device with the

folder on your PC.

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device name

My Documents

To synchronize your notes through notes synchronization, first select the

Notes information type for synchronization in ActiveSync. The next time you

synchronize, all notes in My Documents and its subfolder on your device will

appear in Outlook Notes on your PC. Notes that contain only text will appear

as regular notes in Outlook on your PC, while notes containing written text or

drawings will appear in the device format. In addition, all notes in the Notes

group in Outlook on the PC will appear in Notes on the device.

To synchronize your notes as files, in ActiveSync, select the Files information

type for synchronization and clear the Notes information type. When you

select Files, the

desktop. All .pwi files placed in the My Documents folder on your device and

all .doc files placed in the

be synchronized. Password-protected files cannot be synchronized.

ActiveSync converts documents during synchronization. For more

information on synchronization or file conversion, see ActiveSync Help on the

PC.

device name

My Documents folder is created on your PC's

device name

My Documents folder on your PC will

When you delete or change an item on either your PC or device, the item

is changed or deleted in the other location the next time you synchronize.

If you synchronize your notes using file synchronization and then later

decide to use notes synchronization, all of your notes will be

synchronized with Outlook on your PC and will no longer be stored in the

device name

My Documents folder.

Entering Information in Notes

There are several ways to enter information into a note.

Typing



this by tapping keys on the soft keyboard or by using handwriting

recognition software.

. Using the input panel, enter typed text into the device. You can do

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Writing



Drawing



Recording



note.

See Also:

. Using the stylus, write directly on the screen.

. Using the stylus, draw directly on the screen.

. Create a stand-alone recording or embed a recording into a

Create and Change Notes

About Converting Writing to Text

You can convert words you write in print or cursive to text by tapping

Recognize

If the conversion is incorrect, you can choose different words from a list of

alternates or return to the original writing.

Tips for getting good recognition:

Write on the lines and draw descenders below the line. Write the cross of



the "t" and apostrophes below the top line so that they are not confused

with the word above. Write periods and commas above the baseline.

For better recognition, try increasing the zoom level to 300% by using the



Tools

Write the letters of a word closely and leave big gaps between words so



that the device can easily tell where words begin and end.

. If a word is not recognized, it is left in its written form.

menu. Recognition will not work well below a 150% zoom level.

Tools

Hyphenated words, foreign words that use special characters such as



accents, and some punctuation cannot be converted.

See Also:

Convert written words to text

View Notes

The note list displays a list of your notes and recordings. If you have a long

list, tap the sort list (labeled

to sort on. To open a note or play a recording, tap it. To see a list of available

actions for a note or recording, tap and hold the note or recording.

8-78

by default), and select the option you want

Name

See Also:

Create and Change Notes

Create or change a note

Create a recording

Create a template

Create a note by using a template

Convert written words to text

Rename or move an item

Find a note

Delete a note

Copy a note

Send a note via e-mail

Beam a note

Create or change a note

To create a note, tap

New

To enter typed text, tap and enter your text. To select text, drag



across it.

To write, tap and use the stylus like a pen. To select writing, tap and



hold next to the writing you want to select, and when you see the insertion

point appear, drag across the writing.

To draw, tap and use the stylus like a pen to draw a picture that



crosses at least three ruled lines. A selection box labeled

Drawing

appears

8-79

around your picture. To select a drawing, tap and hold the drawing briefly.

When you lift the stylus, the drawing is selected.

To add a recording, see Create a recording.



When finished, tap OK to return to the note list.

You can insert the date in a note. First, deselect

no drawings are selected. Next, tap and hold anywhere on the note and

then tap

Insert Date

and make sure that

See Also:

Delete a note

Rename or move an item

View Notes

Create a recording

You can create a stand-alone recording, or you can add a recording to an

existing note. To add a recording to a note, open the note before recording.

If you do not see the

Hold your mobile device's microphone near your mouth or other source of

sound.

Tap

appear in the note. If you are creating a stand-alone recording, it will

appear in the note list.

To play a recording, tap the recording icon in the open note or tap the

recording in the note list.

and make your recording.

when finished. If you are recording in an open note, an icon will

Record/Playback

toolbar, tap

uickly create a recording, hold down the Record hardware button.

8-80

When you hear the beep, begin your recording. Release the button when

you are finished. The new recording is stored in the open note or as a

stand-alone recording if no note is open.

See Also:

Create or change a note

Create a template

Create a note as you normally would.

In the note list, tap and hold the note.

On the pop-up menu, tap

folder under the All Folders list.

See Also:

, select

Folder

Create or change a note

Templates

Rename/Move

. The template is stored in the Templates

Create a note by using a template

Tap the folder list (labeled

Tap the template you want to use and make your changes.

Close the note.

In the notes list, tap and hold the note and tap

name and location for the note.

See Also:

Create or change a note

All Folders

by default) and then

Rename/Move

Templates

. Enter a new

Convert written words to text

Tap to move the cursor to the writing you want to convert. Drag across the

writing.

Tap and hold the selected text and tap

Recognize

. The selected writing is converted to text.

Recognize

, or tap

Tools

8-81

If the conversion is inaccurate, tap and hold the inaccurate word, and tap

Alternates

list. If you don't find a suitable alternative, backspace and retype the word.

To quickly convert all writing in a note to text, make sure that nothing is

selected, and then tap

on the pop-up menu. Tap the word you want in the alternates

Tools

Recognize

See Also:

About Converting Writing to Text

Create or change a note

Rename or move an item

In the note or document list, tap and hold the item you want to rename or

move. To select multiple notes or recordings, tap and drag. Then, tap and

hold the selected items.

On the pop-up menu, tap

To create a new folder, in the note or document list, tap the folder list

(labeled

If you want to store the item on a storage card, insert the card into your

device and select

displayed next to the file's name to indicate the file is saved on a storage

card.

See Also:

All Folders

Delete a note

Rename/Move

by default), and then tap

Storage Card

from the

Add/Delete

Location

list. A

Find a note

There are two ways to find a note:

In the note list, tap the folder list (labeled



the folder you want displayed. To show all folders again, select

Folders

8-82

All Folders

by default) and select

All

Tap >



type, and then tap Go.

Find

have already looked for.

See Also:

View Notes

, enter the note or recording name, select

Find

, you can tap the

arrow to choose from a list of items you

Find

Notes

for the

Delete a note

In the note list, tap and hold the note or recording. To select multiple notes

or recordings, tap and drag. Then, tap and hold the selected items.

On the pop-up menu, tap

or recording will be deleted from the PC also.

See Also:

Display a subset of notes

Synchronizing Notes

. The next time you synchronize, the note

Delete

Copy a note

In the note list, tap and hold the note or recording.

On the pop-up menu, tap

See Also:

Create or change a note

Create Copy

Send a note via e-mail

If you haven't already set up Inbox to send and receive messages, do so

now.

In the note list, tap and hold the note or recording. To select multiple notes

or recordings, tap and drag. Then, tap and hold the selected items.

On the pop-up menu, tap

the item attached.

See Also:

Find a note

Beam a note

Send via E-mail

. A new message is created with

8-83

Beam a note

To beam a note, in the note list, tap and hold the note. On the pop-up menu,

tap

Beam File

When using infrared (IR), align the IR ports according to the instructions

in your owner's manual so that they are unobstructed and within a close

range.

When using IR to receive a Beam from a previous version of Pocket PC

or the Palm-size PC, tap

Programs

Infrared Receive

See Also:

Find a note

Beaming Information

Customize Notes

Display a subset of notes

Add, delete, or rename a folder

Change options

Change recording formats

8-84

Display a subset of notes

You can quickly find a note or recording by filtering the list.

In the note list, tap the folder list (labeled

Select the folder you want displayed.

To show all items again, select

All Folders

by default).

See Also:

Add, delete, or rename a folder

Rename or move an item

Add, delete, or rename a folder

In the note list, tap the folder list (labeled

Add/Delete

To add a folder, tap



To delete a folder, tap the folder and then



To rename a folder, tap the folder and then



See Also:

New

Rename or move an item

All Folders

Delete

by default), and then tap

Rename

Change options

In the note list, tap

From the



use with all new notes.

If you store most of your notes and recordings on a storage card, in



tap

card.

Default template

Storage card

Tools

to have new items automatically stored on your storage

Options

list, you can select a predesigned template to

Save to

See Also:

Change recording formats

Create or change a note

Change recording formats

In the note list, tap

bottom of the page).

Tools

Options

Global Input Options

link (at the

8-85

Mobile Voice is a 2.4 KB audio codec (compressor decompressor). It is the



recommended format because it provides good voice recording and takes

far less storage space than PCM.

Pulse Code Modulation (PCM) provides slightly better sound quality.



However, PCM recordings may take up to 50 times more storage space

than Mobile Voice recordings. PCM cannot be used to create recordings

that are embedded in notes.

See Also:

Change options

8-86

PPoocckkeett WWoorrdd

Pocket Word Help

Concepts

About Pocket Word

Entering Information in Pocket Word

Synchronizing Pocket Word

Documents

Document Conversion

On-device Conversion Changes

How To

Create and Open

Documents

Work in Typing Mode

Work in Writing Mode

Work in Drawing Mode

Work with Documents

Change Options

About Pocket Word

You can create and edit documents and templates in Microsoft Pocket Word

just as you do in Microsoft Word on your PC. Pocket Word documents are

usually saved as .psw files, but you can also save them in other file formats,

such as .doc, .rtf or .txt.

You can enter information in a document by typing, writing, drawing, or

recording. When you close a document, it is automatically named and placed

in the Pocket Word document list.

See Also:

Entering Information in Pocket Word

Work with Documents

9-87

Entering Information in Pocket Word

You can enter information by working in different modes, which you select

from the

menu. For each mode, display the toolbar for that mode by

View

tapping

Typing



do this by tapping keys on the soft keyboard or by using handwriting

recognition software.

Writing



as a guide.

Drawing



appears, indicating a single object.

Recording



microphone.

See Also:

. Using the input panel, enter typed text into the document. You can

. Use your stylus to write directly on the screen. Lines are displayed

. Use your stylus to draw directly on the screen. A drawing box

. Embed a recording in a document by speaking into the device

Create a recording

Work in Drawing Mode

Work in Typing Mode

Work in Writing Mode

Synchronizing Pocket Word Documents

Pocket Word documents can be synchronized with Word documents on your

PC. To synchronize files, first select the Files information type for

synchronization in ActiveSync. When you select Files, the

Documents folder is created on your PC's desktop. Place all files you want to

synchronize with the device in this folder. Password-protected files cannot be

synchronized.

9-88

device name

All Pocket Word files stored in

synchronized with the PC. ActiveSync converts documents during

synchronization.

For more information on synchronization or file conversion, see ActiveSync

Help on the PC.

When you delete a file on either your PC or your device, the file is

deleted in the other location the next time you synchronize.

See Also:

Document Conversion

My Documents

and its subfolders are

Document Conversion

Word documents (.doc) and templates (.dot) created in Word 6.0 or later on

the PC are converted to Pocket Word documents (.psw) and templates

(.psw):

During file synchronization.



When you copy a Word file from the PC to your device.



When you open an e-mail message with an attached Word file on your



device.

Pocket Word documents are converted to Word documents when they're

synchronized or copied back to the PC. During conversion from Word to

Pocket Word, most simple text and paragraph formatting are retained and

displayed, although some formatting attributes may be changed or lost. For

more information, see ActiveSync Help on the PC.

See Also:

On-device Conversion Changes

Create and Open Documents

Create a document

Open an existing document

9-89

Create a document

In Pocket Word, tap

You'll see either a blank document or a template, depending on what you've

selected in the

menu.

To check spelling, select text, tap

To use your new document as a template, move the document to the

Templates folder.

Options

New

dialog box. Select an input mode from the

Tools

Spell Check

View

You can insert the date in a document. First, deselect

that no drawings are selected. Next, tap and hold anywhere on the

document, and then tap

See Also:

Change Options

Save, rename, move, and delete documents

Select written words

Work with Documents

Insert Date

and make sure

Open an existing document

In the document list, tap the document you want to open. If you don't see the

document in the list, make sure you've chosen the correct folder in the folder

list (labeled

All Folders

by default).

9-90

You can have only one document open at a time. When you open a

second document, the first one is saved and closed automatically.

If you're opening a Word document that was created on a PC, you may

want to select

document.

View

Wrap to Window

so that you can see the entire

See Also:

View the document list

Work in Typing Mode

Type using the input panel

Find/replace text

Format typed text

Adjust paragraph format

Type using the input panel

Tap

The input panel is displayed.

Enter text on the screen, using either the soft keyboard, Character

Recognizer, or other available input method. Tap

the input methods.

View

To display the toolbar, tap

Typing

to switch between

See Also:

Adjust paragraph format

Format typed text

9-91

Find/replace text

Tap Edit > Find/Replace.

Enter the text you want to find and tap Find. If you're replacing text, tap

Replace and enter the replacement text.

For a paragraph, enter ^p. For a tab stop, enter ^t.

Select the appropriate options.

Tap Find.

Pocket Word selects the first instance of the text in the document and

displays buttons that allow you to find the next instance or replace the text,

as desired.

Format typed text

To display the typing toolbar, in typing mode, tap . Quickly change the

appearance of selected text or new text by tapping buttons on the toolbar.

Tap the appropriate button to bold, underline, or italicize text.



For additional formatting options, such as font size and color, tap .



See Also:

Adjust paragraph format

Edit objects

Format written words

9-92

Adjust paragraph format

Change the appearance of selected paragraphs or new paragraphs:

To create bulleted lists, tap the appropriate button on the typing toolbar and



press ENTER to create a new bulleted item. Select the button again to end

bulleted formatting.

To switch between left, center, and right paragraph alignment, tap the



appropriate button on the typing toolbar.

To change paragraph indentation, tap



indentation, tap the left or right arrow to change the indentation by .1"

increments.

See Also:

Format typed text

Edit

Paragraph

. For each type of

Work in Writing Mode

Write using the stylus

Select written words

Format written words

Convert written words to text

Write using the stylus

Tap

Ruled lines appear as guides on the screen, and the zoom percentage

changes to make it easier to read.

Using the stylus, write on the screen.

View

If you cross three ruled lines in a single stylus stroke, the writing

becomes a drawing. Every stroke within the drawing box becomes part

of the drawing.

Writing

See Also:

Format written words

Select written words

9-93

Select written words

There are two ways to select written words:

Tap and hold next to the writing you want to select, and when you see the



insertion point appear, drag across the writing.

In writing mode, tap to display the writing toolbar. Deselect and



drag the stylus across the written words you want to edit or format.

See Also:

Format written words

Write using the stylus

Format written words

Use the writing toolbar (tap if you don't see it) to make selected written

words bold, italic, or underlined, just as you do typed text. In addition, you can

do the following:

To change the line weight and color, tap .



To add space between written words, tap . Then, tap and drag the



stylus to show where you want to add space. A preview arrow gives an

indication of the amount of space that will be added.

See Also:

Select written words

Write using the stylus

Convert written words to text

Select the writing you want to convert by tapping and holding next to the

writing. When you see the insertion point appear, drag across the writing.

9-94

Tap and hold the selected writing. On the pop-up menu, tap

you do not see the pop-up menu, tap

writing is converted to text.

If the conversion is inaccurate, tap and hold the inaccurate word and tap

Alternates

If you do not see a word you want to use, delete the selected word and

retype it.

To quickly convert all writing in a document to text, make sure that

nothing is selected, and then tap

See Also:

on the pop-up menu. Tap a word in the alternates list to select it.

Tools

Create or change a note

Tools

Recognize

. The selected

Work in Drawing Mode

Draw using the stylus

Select objects

Edit objects

Draw using the stylus

Tap

Gridlines appear as guides on the screen, and the zoom percentage

changes to make it easier to draw.

Using the stylus, draw on the screen.

View

Drawing

. If

To display the drawing toolbar, tap

See Also:

Select objects

Edit objects

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Select objects

There are two ways to select objects:

Tap and hold the object until you see the selection handles appear. You



can drag the object to another location or tap and hold it to see a pop-up

menu of actions.

In drawing mode, tap to display the drawing toolbar. Deselect



and drag the stylus across the objects you want to edit or format.

To align selected objects, tap

, and then tap an alignment option.

See Also:

Edit objects

You can change the appearance of a selected object in the following ways:

Resize the object by dragging a selection handle.



Convert the object to a specific shape by tapping and holding the selected



object and then tapping

Change the line weight, fill color, or line color by tapping the appropriate



button on the toolbar (tap

To change the default format options, tap

See Also:

Select objects

on the pop-up menu.

Shape

if you don't see the toolbar).

Work with Documents

View the document list

Save, rename, move, and delete documents

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Beam a document

Send a document via e-mail

View the document list

The document list displays all Pocket Word documents stored on your device.

You'll see the list whenever you switch to Pocket Word and whenever you

close a Pocket Word document. You can specify how the documents are

displayed:

Sort the list by name, date, size, or type. Tap the sort list (labeled



default), and then tap the sort option.

Display only the contents of a specified folder. Tap the folder list (labeled



All Folders

See Also:

by default) and then tap the folder name.

Change Options

Name

Save, rename, move, and delete documents

When you create a new document, the information you enter is saved

automatically and named according to the first characters of text entered in

the document. In an open document, you can:

Save a copy of the document. Tap



Rename the document. Tap



the new name.

Move the document to a storage card or folder. Tap



Select the appropriate folder or location. A

name to indicate the file is saved on a storage card.

Delete the document. Tap



Edit

Tools

Rename/Move

Delete Document

Save Document As

. In the

is displayed next to the file's

Name

Edit

Rename/Move

box, type

To move or delete multiple documents, in the document list, tap and drag

to select the documents. Then, tap and hold the selected documents. On

the pop-up menu, tap

Rename/Move

Delete

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See Also:

View the document list

Beam a document

To beam a document, in the document list, tap and hold the document. On



the pop-up menu, tap

When using infrared (IR), align the IR ports according to the instructions

in your owner's manual so that they are unobstructed and within a close

range.

When using IR to receive a Beam from a previous version of Pocket PC

or the Palm-size PC, tap

See Also:

Beaming Information

View the document list

Beam File

Programs

Infrared Receive

Send a document via e-mail

You can send a document as an e-mail attachment in Inbox.

In the document list, tap and hold the document.

On the pop-up menu, tap

An e-mail message in Inbox is displayed, with the document included as an

attachment. The message can then be sent during synchronization or

through a connection to an Internet service provider.

See Also:

View the document list

Send via E-mail

On-device Conversion Changes

When you synchronize files or copy files between your device and PC,

ActiveSync on your PC converts the files so that they can be read. However,

when a Word document arrives on the device, for example in an e-mail

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attachment, the device converts the document to a Pocket Word document.

Note the following regarding these on-device conversion changes:

Borders and shading



when converted back to a Word document. Shading is not restored when

used in a table, but simple borders are restored.

Character formatting



and hidden text are retained and displayed. Other effects are changed or

removed.

. Retained and mapped to colors available on your device.

Colors



Fonts and font sizes



mapped to the closest font available. The original font will be listed on your

device. When converted back to Word, the data is displayed in the original

font.

Page formatting, headers, footers



information, and style sheets are removed during conversion to Pocket

Word. Pocket Word supports built-in headings.

Paragraph formatting



numbered lists, and paragraph spacing are retained and displayed in

Pocket Word.

Pictures



Table of Contents



any text set at right-aligned tab stops may wrap to the next line.

. Removed during conversion.

. Not displayed in Pocket Word but are restored

. Bold, italic, strikethrough, superscript, subscript,

. Fonts not supported by your mobile device are

. Footnotes, columns, page setup

. Tabs, alignment, bullets, indentation, simple

. Text and some formatting are preserved. However,

. Text and some formatting are preserved.

Index



. Table formatting is removed, but text is preserved.

Tables



OLE objects



Revision marks, annotations, comments



cannot be changed. Annotations and comments are removed during

conversion.

. Removed during conversion.

. Revision marks are visible but

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See Also:

Document Conversion

Change Options

To change defaults for creating and storing Pocket Word documents, in the

document list, tap

Select a template to be used for new documents. You can change this



default when creating specific documents. Only documents saved in the

Templates folder are listed.

Select a location for storing documents. You can choose between main



memory and a storage card, if you have one installed.

Select the type of documents you want displayed in the document list.



See Also:

Document Conversion

Work with Documents

Tools

Options

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Unitech PA950 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual