Unfors RaySafe 8603022 User Manual

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DoseAware Dose Manager
Package

INSTRUCTIONS FOR USE

Document version 1.2

English

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Published by Philips Medical Systems Nederland B.V.

Philips Medical Systems Nederland B.V. reserves the right to
make changes to both this document and to the product it
describes. Product specifications are subject to change without
notice. Nothing contained within this document is intended as
any offer, warranty, promise or contractual condition, and must
not be taken as such.

© Koninklijke Philips Electronics N.V. 2009
All Rights are reserved. Reproduction in whole or in part in any
form or by any means, electrical, mechanical or otherwise is
prohibited without the written consent of the copyright holder.
Issue Number 9897 100 01273

Philips Medical Systems Nederland B.V.
Veenpluis 4-6
5684 PC Best
The Netherlands

Unauthorized copying of this publication may not only infringe
copyright but also reduce the ability of Philips Medical Systems
to provide accurate and up-to-date information to users.

Non-Philips product names may be trademarks of their
respective owners.

Published in The Netherlands.

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DoseAware Dose Manager Package Document version 1.2

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DoseAware Dose Manager Package Document version 1.2

Contents

Introduction..............................................................................................1 1-1

1.1 About the DoseAware System.................................................... 1-1

1.2 About these Instructions for Use................................................ 1-2

1.3 Intended use of the DoseAware System...................................... 1-3

1.4 Compatibility............................................................................ 1-4

1.5 Compliance............................................................................... 1-5

1.6 Training.................................................................................... 1-5

1.7 System requirements.................................................................. 1-5

1.8 Other user manuals.................................................................... 1-5

Safety.........................................................................................................2 2-1

2.1 Important safety directions........................................................ 2-1

2.2 Electrical safety.......................................................................... 2-2

2.3 Mechanical safety....................................................................... 2-3

2.4 Explosion safety......................................................................... 2-3

2.5 Fire safety.................................................................................. 2-3

2.6 Electrostatic discharge (ESD)..................................................... 2-4

2.7 Electromagnetic Compatibility (EMC)...................................... 2-5

2.7.1 Mobile phones and similar RF equipment ................ 2-6

2.8 Modality specific safety.............................................................. 2-7

2.9 Network safety, security, and privacy......................................... 2-8

2.10 Toxic or hazardous substances and elements.............................. 2-9

2.11 Equipment label overview.......................................................... 2-10

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Contents

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Contents

Get to know Dose Manager .................................................................3 3-1

3.1 Introduction to Dose Manager.................................................. 3-1

3.2 Application menu overview........................................................ 3-3

3.3 Home toolbar overview.............................................................. 3-4

3.3.1 PDMs.......................................................................... 3-4

3.3.2 Reports........................................................................ 3-10

3.3.3 Base Stations................................................................ 3-10

3.4 Dose Navigation toolbar overview ........................... 3-11

3.5 Reports Preview toolbar overview ............................ 3-13

3.6 All PDMs window overview ..................................................... 3-15

3.7 Details tab overview................................................................... 3-16

3.7.1 PDM details................................................................. 3-17

3.7.2 Group details............................................................... 3-17

3.7.3 Report details............................................................... 3-18

3.8 Dose graph tab overview............................................................ 3-19

3.8.1 Graph legend............................................................... 3-20

3.8.2 Selections in a dose graph............................................. 3-21

3.8.3 Events in a dose graph.................................................. 3-22

3.9 Dose table tab overview............................................................. 3-22

Use Dose Manager...................................................................................4 4-1

4.1 Get started with Dose Manager................................................. 4-1

4.1.1 Change PDM information and settings....................... 4-1

4.1.2 Collect data from PDM............................................... 4-4

4.1.3 Collect data from Base Station..................................... 4-5

4.1.4 Collect data from USB................................................. 4-6

4.1.5 Show and manage groups of PDMs............................. 4-7

4.1.6 Work with dose sessions............................................... 4-7

4.1.7 Reset dose history......................................................... 4-8

4.1.8 Save data...................................................................... 4-8

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Contents

4.2 Work with the main window..................................................... 4-9

4.2.1 Customize the columns................................................ 4-9

4.2.2 Sort information in the columns.................................. 4-10

4.3 Analyze dose history from one PDM......................................... 4-11

4.3.1 View dose history as a graph ............................. 4-11

4.3.2 Navigate in a graph...................................................... 4-12

4.3.3 Make a selection in a graph.......................................... 4-13

4.3.4 View dose history as a table.......................................... 4-14

4.3.5 Print data from a dose graph or dose table ........ 4-15

4.3.6 Export data from a dose table ............ 4-16

4.4 Analyze dose data from several PDMs........................................ 4-18

4.4.1 View dose history as a graph......................................... 4-18

4.4.2 View dose history as a table.......................................... 4-21

4.4.3 Print data from a dose graph or dose table

.................................................................................... 4-22

4.4.4 Export data from a dose table ...................................... 4-22

4.5 Reports...................................................................................... 4-22

4.5.1 Create reports.............................................................. 4-23

4.5.2 Export or e-mail a report.............................................. 4-24

4.6 Dose Manager options............................................................... 4-26

4.6.1 Set password................................................................ 4-26

4.6.2 Change password......................................................... 4-26

4.6.3 Change language.......................................................... 4-26

4.7 Dose manager license................................................................. 4-27

Product disposal.......................................................................................5 5-1

5.1 Introduction.............................................................................. 5-1

5.2 Passing the system on to another user........................................ 5-1

5.3 Final disposal of the system........................................................ 5-2

5.4 Fitting, removing, and disposing of batteries.............................. 5-3

Contents

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Contents

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Contents

Technical data..........................................................................................6 6-1

6.1 PDM and Base Station/Dose Manager memories...................... 6-1

6.2 Time management..................................................................... 6-1

6.3 Security and privacy requirements.............................................. 6-2

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DoseAware Dose Manager Package Document version 1.2

1

1.1

Introduction

About the DoseAware System

Figure 1.1 DoseAware System overview with Dose Manager Package components highlighted

Legend

1 Base Station 2 PDM rack

3 Ethernet 4 Radio

5 Dose Manager 6 Dose View

7 PDM 8 USB

9 Cradle

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1.2 About these Instructions for Use

1-2

1.2

Introduction

About these Instructions for Use

W A R N I N G

C A U T I O N

N O T E

The Dose Manager Package consists of:

Dose Manager licensed software (CD)

•

• User Manual (CD)

• Cradle, USB cable

These Instructions for Use are intended to assist users in the safe and
effective operation of the product described.

Before attempting to operate the product, you must read these Instructions
for Use, noting and strictly observing all WARNINGS and CAUTION
notices.

Pay special attention to all the information given and procedures described
in the Safety section.

A WARNING alerts you to a potential serious outcome, adverse event or safety

hazard. Failure to observe a warning may result in death or serious injury to the

operator or patient.

A CAUTION alerts you to where special care is necessary for the safe and effective

use of the product. Failure to observe a caution may result in minor or moderate

personal injury or damage to the product or other property, and possibly in a remote

risk of more serious injury, and/or cause environmental pollution.

NOTES highlight unusual points as an aid to the operator.

These Instructions for Use describe the most extensive configuration of the
product, with the maximum number of options and accessories. Not every
function described may be available on your product.

These Instructions for Use describes the Base Station Package. In order to
get an immediate hands-on experience of the Base Station
Package, we recommended that you interact with the Base Station,
DoseView, and Cradle in parallel to reading these Instructions for Use.

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1.3

Intended use of the DoseAware System

N O T E S

Intended use of the DoseAware System 1.3

These Instructions for Use describe the Dose Manager software and its
functions. In order to get an immediate hands-on experience of Dose
Manager, we recommended that you interact with Dose Manager in parallel
to reading these Instructions for Use.

This Philips product is intended to be installed, used and operated only in
accordance with the safety procedures and operating instructions given in
these Instructions for Use for the purpose for which it was designed. The
purpose for which the product is intended is given below. However, nothing
stated in these Instructions for Use reduces users’ responsibilities for sound
clinical judgment and best clinical procedure.

The DoseAware System is an electronic X-ray dose monitoring system. The
intended use is to improve the awareness of people, who work with or are in
the presence of X-Ray imaging equipment, about their occupational dose
(also known as staff dose). The awareness focuses on:

A graphical visualization of the real-time staff dose rate while working

•
with X-Ray equipment in examination rooms during medical procedures;

• Instant access to historical staff dose for reporting and analysis purposes.

The benefits of the DoseAware System are to:

• Make people aware of their received staff dose during clinical work with
X-ray imaging equipment;

• Instantly visualize the result of reducing measures of occupational
dose by, for example, changing a person’s position in the examination room.

The DoseAware System may not be used as a legal staff dose recording
solution. The DoseAware System is not intended for patient use.

• Do not expose the PDMs in direct X-ray beam. They are designed to be exposed to

scattered radiation only.

• The Dose Manager, DoseView, Cradle and PDM Rack are not intended to be used

inside examination rooms.

• The DoseAware product is not a replacement for a TLD (ThermoLuminescent

Dosimeter) or similar product.

Introduction

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1.4 Compatibility

1-4

1.4

Introduction

Compatibility

W A R N I N G

Installation, use and operation of this product is subject to the law in the
jurisdiction(s) in which the product is being used. Operators must only
install, use and operate the DoseAware System in such ways as do not
conflict with applicable laws, or regulations, which have the force of law.

Uses of the Allura CV20 for purposes other than those intended and Uses of
the DoseAware System for purposes other than those intended and expressly
stated by the manufacturer, as well as incorrect use or operation, may relieve
the manufacturer (or his agent) from all or some responsibility for resultant
non-compliance, damage or injury.

The product described in this manual should not be used in combination
with other products or components unless such other products or
components are expressly recognized as compatible by Philips Healthcare.
(A list of such products and components is available from the manufacturer.)

Changes and/or additions to the product should only be carried out by
Philips Medical Systems or by third parties expressly authorized by Philips
Medical Systems to do so. Such changes and/or additions must comply with
all applicable laws and regulations that have the force of law within the
jurisdiction(s) concerned, and with best engineering practice.

Changes and/or additions to the product that are carried out by persons without the

appropriate training and/or using unapproved spare parts may lead to the Philips

Medical Systems warranty being voided. As with all complex technical products,

maintenance by persons not appropriately qualified and/or using unapproved spare

parts carries serious risks of damage to the product and of personal injury.

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DoseAware Dose Manager Package Document version 1.2

1.5

1.6

1.7

1.8

Compliance

Training

System requirements

Other user manuals

Compliance 1.5

The Philips DoseAware System complies with relevant international and
national standards and laws. Information on compliance will be supplied on
request by your local Philips Medical Systems representative, or by the
manufacturer.

Users of this product must have received adequate training on its safe and
effective use before attempting to operate the product described in these
Instructions for Use. Training requirements for this type of device will vary
from country to country. Users must make sure they receive adequate
training in accordance with local laws or regulations.

If you require further information about training in the use of this product,
please contact your local Philips Medical Systems representative.
Alternatively, contact the manufacturer.

•

Operating systems: Windows Vista or Windows XP.

• .NET 3.5.

• At least one USB port available.

• At least 2 GB of system memory available.

• At least 40 GB hard drive with at least 15 GB of memory available.

• Recommended screen resolution at least 1280 x 1024.

• The Base Station and DoseView are described in a
separate user manual, which can be found on the CD delivered in the box
together with the Base Station package.

• The PDMs are briefly described in the PDM Quick Guide, a leaflet that
is delivered in the box together with the PDM.

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1.8 Other user manuals

1-6

Introduction

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2.1

Safety

Important safety directions

W A R N I N G

W A R N I N G

If the DoseAware system is not functioning correct or damage is visible,
inform a Philips service engineer, which will take appropriate actions in
order not to harm personnel or patients.

Handle the hardware and software with care. Make sure that the hardware
and software is used and stored in a secured environment to prevent
unauthorized access.

Maintenance & faults

Do not use the product for any application until you are sure that the user routine-

checks have been satisfactorily completed, and that the periodic maintenance of the

product is up to date. If any part of the product is known (or suspected) to be

defective or wrongly adjusted, DO NOT USE the product until a repair has been

made. Operation of the product with defective or wrongly adjusted components could

expose the user or the patient to radiation or other safety hazards. This could lead to

fatal or other serious personal injury, or to clinical misdiagnosis/clinical mistreatment.

Safety awareness

Do not use the product for any application until you have read, understood and know

all the safety information, safety procedures and emergency procedures contained in

this Safety section. Operation of the product without a proper awareness of how to

use it safely could lead to fatal or other serious personal injury. It could also lead to

clinical misdiagnosis/clinical mistreatment.

Safety

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2.2 Electrical safety

W A R N I N G S

W A R N I N G

W A R N I N G

2.2

Electrical safety

W A R N I N G

2-2

Safety

Adequate training

• Do not use the product for any application until you have received adequate and

proper training in its safe and effective operation. If you are unsure of your ability

to operate this product safely and effectively, DO NOT USE IT. Operation of this

product without proper and adequate training could lead to fatal or other serious

personal injury. It could also lead to clinical misdiagnosis/clinical mistreatment.

• Do not operate the product with patients unless you have an adequate

understanding of its capabilities and functions. Using this product without such an

understanding may compromise its effectiveness and/or reduce the safety of the

patient, you and others.

Safety devices

Never attempt to remove, modify, override or frustrate any safety device on the

product. Interfering with safety devices could lead to fatal or other serious personal

injury.

Intended use and compatibility

Do not use the product for any purpose other than those for which it is intended. Do

not use the product with products other than that which Philips Medical Systems

recognizes as compatible. Operation of the product for unintended purposes, or with

incompatible products, could lead to fatal or other serious injury. It could also lead to

clinical misdiagnosis/clinical mistreatment.

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Do not remove covers or cables from this product. Dangerous electrical voltages are

present within this product. Removing covers or cables could lead to serious or fatal

personal injury.

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2.3

2.4

W A R N I N G S

2.5

Mechanical safety

W A R N I N G

Explosion safety

Fire safety

Mechanical safety 2.3

Covers or cables should only be removed by qualified and authorized service
personnel. Use this product in rooms or areas that comply with all
applicable laws (or regulations having the force of law) concerning electrical
safety for this type of product.

Electrically isolate this product from the mains electrical supply before
cleaning, disinfecting or sterilizing it.

Do not remove covers from this product. Removing covers could lead to serious or

fatal personal injury.

Covers should only be removed by qualified and authorized service
personnel. In this context, qualified means those legally permitted to work
on this type of medical electrical product in the jurisdiction(s) in which the
product is being used, and authorized means those authorized by the user of
the product.

• Do not use this product in the presence of explosive gases or vapors, such as

certain anesthetic gases.

• Do not use flammable or potentially explosive disinfecting sprays.

• Use of this product in an environment for which it was not designed can lead to

fire or explosion.

Use of electrical product in an environment for which it was not
designed can lead to fire or explosion.

Safety

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2.6 Electrostatic discharge (ESD)

2-4

2.6

W A R N I N G

Electrostatic discharge (ESD)

C A U T I O N S

Safety

Fire regulations for the type of medical area being used should be fully
applied, observed and enforced. Fire extinguishers should be available for
both electrical and non-electrical fires.

Only use extinguishers on electrical or chemical fires, which are specifically labeled

for those purposes. Using water or other liquids on an electrical fire can lead to fatal

or other serious personal injury.

If it is safe to do so, attempt to isolate the product from electrical and other
supplies before attempting to fight a fire. This will reduce the risk of electric
shocks.

• Always wait at least ten seconds after the product is switched OFF before switching

the product back to ON.

• Always use proper static procedures, protection, and product prior to opening and

during handling of this product. This product contains components that are

electrostatic sensitive. Failure to use ESD procedures may cause damage to these

components. Such damage to components is not covered by Philips warranties.

Connections to sensitive parts are identified by the ESD warning symbol as
shown.

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ESD can amount to a significant voltage, which may cause damage to PCBs
or other system components.

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2.7

Electromagnetic Compatibility (EMC)

Electromagnetic Compatibility (EMC) 2.7

ESD damage is cumulative and may not be apparent at first, as indicated by
a hard failure, but can cause degraded performance. Therefore, always use
proper ESD handling procedures. ESD can result from low humidity
conditions, use of electrical equipment on carpeting, linens, and clothing.

This Philips product complies with relevant international and national laws
and standards on EMC (electromagnetic compatibility) for this type of
product when used as intended. Such laws and standards define both the
permissible electromagnetic emission levels from equipment and its required
immunity to electromagnetic interference from external sources.

Other electronic products exceeding the limits defined in such EMC
standards could, under unusual circumstances, affect the operation of the
product.

Medical electrical products need special precautions regarding EMC, and

•
need to be installed and put into service according to EMC information
provided in the accompanying documents.

• The use of accessories and cables other than those specified may result in
increased emission or decreased immunity levels.

• The product should not be used adjacent to or stacked with other
products and that if adjacent or stacked use is necessary, it should be
observed to verify normal operation.

This equipment is intended for use in a hospital environment. Operation in
other than hospital environments may compromise electromagnetic
compatibility.

The Base Station and PDM comply with part 15 of the FCC Rules.
Operation is subject to the following conditions :(1) This device may not
cause harmful interference, and (2) this device must accept any interference
received, including interference that may cause undesired operation.

Changes or modifications to the equipment not expressly approved by the
party responsible for compliance could void the user’s authority to operate
the equipment.

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2.7 Electromagnetic Compatibility (EMC)

This device complies with Industry Canada license-exempt RSS standard(s).
Operation is subject to the following two conditions: (1) This device may
not cause interference, and (2) this device must accept any interference,
including interference that may cause undesired operation of the device.

Le présent appareil est conforme aux CNR d'Industrie Canada applicables aux
appareils radio exempts de licence. L'exploitation est autorisée aux deux
conditions suivantes : (1) l'appareil ne doit pas produire de brouillage, et (2)
l'utilisateur de l'appareil doit accepter tout brouillage radioélectrique subi, même
si le brouillage est susceptible d'en compromettre le fonctionnement.

This class A digital apparatus complies with Canadian ICES-003.

Cet appareil numérique de la classe A est conforme à la norme NMB-003 du
Canada.

The Base Station and PDM have been tested and found to comply with the
limits for a Class A digital device, pursuant to part 15 of the FCC Rules.
These limits are designed to provide reasonable protection against harmful
interference when the equipment is operated in a commercial environment.
This equipment generates, uses, and can radiate radio frequency energy and,
if not installed and used in accordance with the instruction manual, may
cause harmful interference to radio communications. Operation of this
equipment in a residential area is likely to cause harmful interference in
which case the user will be required to correct the interference at his own
expense.

The DoseAware system is intended for use in the electromagnetic
environment in which radiated RF disturbances are controlled.

Portable and mobile RF communications can affect medical electrical equipment. Use

caution when using such communication devices within the specified range of medical

electrical devices.

2-6

2.7.1

Mobile phones and similar RF equipment

C A U T I O N

Safety

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2.8

W A R N I N G

N O T E

Modality specific safety

Modality specific safety 2.8

The customer or the user of the DoseAware system can help prevent
electromagnetic interference by maintaining a minimum distance between
portable and mobile RF communications equipment (transmitters) and the
DoseAware system as recommended below, according to the maximum
output power of the communications equipment:

A minimum distance of 20 cm between a PDM and a mobile phone or

•
regular electronic device (e.g. a computer).

• A minimum distance of 50 cm between a PDM and a medical device or
intended radiator (e.g. a wireless router).

These guidelines may not apply in all situations. Electromagnetic propagation is

affected by absorption and reflection from structures, objects and people.

During communication between the Base Station and PDMs, personal data is

transmitted in open air.

Be careful when using a PDM while being near a patient and make sure that
the PDM does not fall or comes in contact with other equipment (such as a
catheter) to endanger the procedure.

Do not move a PDM to an unknown environment (for example another
hospital). If you are visiting unknown environments, there is a risk that
personal data is registered there. For correct registration of staff dose data,
only use the PDM within designated environment.

Philips Medical Systems declares that all CE marked DoseAware products
incorporating Radio and Telecoms Terminal Equipment functionality are in
compliance with the essential requirements and other relevant provisions of
Directive 1999/5/EC.

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2.9 Network safety, security, and privacy

2-8

2.9

Safety

Network safety, security, and privacy

Customer Role in the Product Security Partnership

We recognize that the security of Philips Medical Systems products is an
important part of your facility's security-in depth strategy. However, these
benefits can only be realized if you implement a comprehensive, multi­layered strategy (including policies, processes, and technologies) to protect
information and systems from external and internal threats.

Following industry-standard practice, your strategy should address physical
security, operational security, procedural security, risk management, security
policies, and contingency planning. The practical implementation of
technical security elements varies by site and may employ a number of
technologies, including firewalls, virus-scanning software, authentication
technologies, etc.

As with any computer-based system, protection must be provided such that
firewalls and/or other security devices are in place between the medical
system and any externally accessible systems.

The USA Veterans Administration has developed a widely used Medical
Device Isolation Architecture for this purpose. Such perimeter and network
defenses are essential elements in a comprehensive medical device security
strategy.

For our product security policy statement and additional information, see
the Philips Medical Systems product security website at:

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Toxic or hazardous substances and elements 2.10

http://www.healthcare.philips.com/main/support/productsecurity

2.10

Toxic or hazardous substances and elements

Toxic or hazardous substances and elements

DoseAware
component

Lead (Pb) Mercury (Hg) Cadmium (Cd) Hexavalent

The following table details the toxic or hazardous substances and elements
which are present in the DoseAware systems.

Chromium (Cr6+)

Polybrominated
Biphenyls (PBB)

Base Station O O O O O O

PDM O O O O O O

O: Indicates that this toxic or hazardous substance contained in all of the homogeneous materials for this part is

below the limit requirement in SJ/T11363–2006.

Perchlorate materials

In this product, perchlorate material is present in lithium coin cells and/or
batteries. Special handling may apply for these materials, for more
information, go to:

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www.dtsc.ca.gov/hazardouswaste/perchlorate

REACH Declaration

REACH requires Philips Healthcare (PH) to provide chemical content
information for Substances of Very High Concern (SVHC) if they are
present above 0.1% of the product weight. Components within electric and
electronic equipment may contain phthalates above the threshold (e.g. bis(2­ethyl(hexyl)phthalate), CAS nr.: 117-81-7). The SVHC list is updated on a
regular basis. Therefore, refer to the following Philips REACH website for
the most up-to-date list of products containing SVHC above the threshold:

http://www.philips.com/about/sustainability/reach.page

China RoHS Hazardous Substances Declaration

For information, please see the Philips Medical Systems product
sustainability website at:

DoseAware Dose Manager Package Document version 1.2

Polybrominated
Diphenyl Ethers
(PBDE)

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2.11 Equipment label overview

2-10

2.11

Safety

Equipment label overview

N O T E

http://www.healthcare.philips.com/main/about/Sustainability

This section describes the DoseAware product labels and their locations.

Some of the information (such as frequency, type, date of manufacture, and other

markings) on the labels for your DoseAware product may vary from the examples

shown below.

Base Station product label

The following Base Station product label is located on the rear side of the
Base Station.

Figure 2.1 Base Station label

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Equipment label overview 2.11

Base station product label for products sold in the EU

The following Base Station product label is located on the rear side of the
Base Station for products sold in European Union (EU) countries.

Figure 2.2 Base Station label for products sold in the EU

Cradle product label

The Cradle product label is located on the bottom of the Cradle.

Figure 2.3 Cradle label

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2.11 Equipment label overview

2-12

Safety

PDM product label

The following PDM product label is located on the rear side of the PDM.

Figure 2.4 PDM label

PDM product label for products sold in the EU

The following PDM product label is located on the rear side of the PDM
for products sold in European Union (EU) countries.

Figure 2.5 PDM label for products sold in the EU

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3.1

Get to know Dose Manager

W A R N I N G

Introduction to Dose Manager

This chapter describes the available features in Dose Manager. Instructions
and commonly used workflows are found in section “Use Dose Manager”
on page 4-1 .

Do not start up the product unless you and all other users present have read, fully

understood and know all the safety information and emergency procedures given in

the Safety section of these Instructions for Use. Operation of the product without

having read, understood and knowing all the safety information and procedures in the

Safety section could lead to fatal or other serious personal injury, clinical

misdiagnosis, or clinical mistreatment.

Dose Manager is a powerful, easy-to-use tool for analyzing, reporting and
storing dose information as well as administrating multiple PDMs.

Dose Manager makes it possible for you to:

Store and manage dose history for multiple PDMs.

•

• Collect dose history from Base Stations in your local network.

• Analyze dose data.

• View dose history as a graph or table.

• Export dose data for further analysis with other software tools, such as Excel.

• Create and print reports of dose history.

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3.1 Introduction to Dose Manager

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Get to know Dose Manager

Figure 3.1 Dose Manager overview

The following items are available when you start Dose Manager:

Table 3.1 Dose Manager overview

Item Description

1 Application menu Manage databases and

printing and access the Options dialogs (see sectio
n “Application menu overview” on page 3-3).

2 Home Show and manage PDMs, groups and reports (see

section “Home toolbar overview” on page 3-4).

3 Dose navigation Navigate in the dose history (see section “Dose

Navigation toolbar overview ” on page
3-11).

4 Report preview Preview and export reports (see section “Reports

Preview toolbar overview ” on page
3-13)

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Application menu overview

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Application menu overview 3.2

Item Description

5 All PDMs Show available items (see section “All

PDMs window overview ” on page 3-15).

6 Details tab Display information of selected items (see section

“Details tab overview” on page 3-16).

7 Dose graph tab Show dose data as a graph (see section “Dose

graph tab overview” on page 3-19).

8 Dose table tab Show dose data as a table (see section “Dose

table tab overview” on page 3-22).

Figure 3.2 Application menu

The application menu is where you work with Dose Manager databases and
printing. This is also where you find general Dose Manager settings. The
following functions are available in the application menu:

Table 3.2 Application menu functions

Function Description

New Create a new database.

Open Open an existing database.

Save as Save your current database with a new name.

Print Print dose graphs, dose tables and reports.

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3.3 Home toolbar overview

3.3

Home toolbar overview

3.3.1

PDMs

3-4

Get to know Dose Manager

Function Description

Print preview Preview and customize dose graphs and

dose tables. In this menu you can also find tools to
export and e-mail the current view.

Options Set or change an optional Dose Manager

password, change the user interface language.

Figure 3.3 Home toolbar

The home toolbar provides you with tools to manage separate PDMs,
groups of PDMs and dose data reports. It is also where you find tools to
synchronize dose data from PDMs and Base Stations.

In the PDMs group you can find the following tools:

Table 3.3 PDM functions

Function Description

Show Show available PDMs in a list.

PDM options Show and manage options for a PDM that is placed

in a Cradle. You can only access and change PDM
options when the PDM is in a Cradle.

When this information is changed in Dose
Manager, it will be synchronized to Base Stations
and DoseView. The PDM options dialog is
separated in three tabs, see below.

Groups Show and manage groups of PDMs. Use groups to

arrange PDMs in different departments, clinical
roles or for studies, for example.

Delete Delete the selected PDM(s) or group(s).

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Home toolbar overview 3.3

Information tab

The Information tab contains information about the person using the PDM.

Figure 3.4 Information tab

Table 3.4 Information tab functions

Function Description

Full name Full name of the person using the PDM. This text

field is limited to maximum 40 characters due to
space limitations in the Base Station.

If PDMs are shared with others, it may be
convenient to name the PDMs “Doctor1”,
“Doctor2”, and so on, for the clinical
role “Doctor”. Using different colors on the PDM
can also help to separate each clinical role.

Displayed name The name that is displayed when the PDM appears

in a Base Station. This name is also used to identify
a PDM in DoseView and Dose Manager. This text
field is limited to maximum 16 characters due to
space limitations in the Base Station.

PDM position Reflects where on the person the PDM is

positioned and can be set to one
of Head, Torso, Hand, Belly, Leg or Other.

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3.3 Home toolbar overview

N O T E

3-6

Get to know Dose Manager

Function Description

Clinical role Reflects the role of the person using the PDM and

can be set to one of Doctor, Nurse, Technician
or Other.

Displayed symbol Reflects the clinical role and is displayed when the

PDM appears in a Base Station.

Annual dose limit This value is used to show the annual dose value in

relation to the annual dose limit in percent. If you
do not want to show this relation, set this value to

0.

The annual dose limit for the PDM is dependent of the shielding factor of the lead

apron, as well as other radiation protection used. The more protection the higher the

limit can be for the same effective dose to the user. The annual dose limit may or may

not be chosen to reflect the legal dose limit where it is used. It could reflect the legal

limit or for example a lower target for the clinical user case. These and other

considerations need to be counted for when choosing the annual dose limit.

Settings tab

The Settings tab contains the PDM’s settings.

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Home toolbar overview 3.3

Figure 3.5 Settings tab

Table 3.5 Settings tab functions

Function Description

PDM time See the PDM’s time and synchronize the PDM’s

time with your computer.

Base Station mode Enable or disable the PDM from appearing on Base

Station screens.

Power mode • On – Communication with Base Stations will

take place and registration of dose data will occur

• Off – Power saving mode. No communication

with Base Stations will take place and no
registration of dose data will occur.

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3.3 Home toolbar overview

3-8

Get to know Dose Manager

Function Description

Dose history The accumulated dose history, the dose

rate history and Dose Sessions 1 and 2 will
be reset to 0. The following happens when the
dose history is reset:

• In DoseView and Base Stations it will appear as

if the PDM has started measuring from 0 again.
The deleted dose history cannot be retrieved.

• In Dose Manager, the dose history that was

available before reset will be archived and
possible to retrieve by clicking + next to the
PDM in the All PDMs window. Dose Manager
will start a new session for the PDM and it will
appear as if the dose history will start measuring
from 0 in the new session.

Technical information Battery status indicates the PDM's battery status:

• Green and yellow indicates normal use.

• Red indicates that the PDM need to be replaced

in 4-6 months at normal use.

• A crossed battery indicates that there is no

battery left. The PDM does not measure
radiation and will not communicate with Base
Stations.

Firmware version refers to the firmware that is
currently installed in the PDM.

Dose tab

The Dose tab shows and manages dose information.

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Home toolbar overview 3.3

Figure 3.6 Dose tab

Table 3.6 Dose tab functions

Function Description

Accumulated personal dose The PDM's accumulated annual dose measured

this calendar year or since last reset, measured in Sv.

Percentage of annual dose The PDM's accumulated annual dose measured this

year or since last manual reset, measured in Sv.

Dose Session 1 Trip meter for dose values. The accumulated dose

for a session since last Dose Session reset,
measured in Sv. Use the Reset button to reset this
Dose Session to zero.

Dose Session 2 Trip meter for dose values. The accumulated dose

for a session since last Dose Session reset,
measured in Sv. Use the Reset button to reset this
Dose Session to zero.

Total personal dose The total dose exposure for a PDM since last dose

history reset

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3.3 Home toolbar overview

3.3.2

Reports

3.3.3

Base Stations

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In the reports group you can find the following tools:

Table 3.7 Reports group functions

Function Description

Show Show all available reports.

New Enter the report wizard to create a new report.

There are 4 standard report templates available to
base reports upon:

• Yearly dose report

• Monthly dose report

• Weekly dose report

• PDM report

Delete Delete the selected report(s).

For information about how to work with reports, see section “Reports” on
page 4-22. For information about the reports preview, see section “Reports
Preview toolbar overview ” on page 3-13.

The Base Stations group provides the following tools:

Table 3.8 Base Stations group functions

Function Description

Synchronize Synchronize data from Base Stations that are added

to Dose Manager.

Manage Find Base Stations in your local network and add

them to Dose Manager. Manage Base Stations that
are added to Dose Manager.

Synchronize USB Synchronize Base Station data from USB.

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3.4

Dose Navigation toolbar overview

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Dose Navigation toolbar overview 3.4

Figure 3.7 Dose Navigation toolbar

The Dose Navigation toolbar is where you find tools to navigate in dose
graphs and dose tables. The following items are available in the Dose
Navigation toolbar:

Navigation group

The Navigation group contains access tools for dose history navigation.

Table 3.9 Navigation group functions

Function Description

Undo zoom Move one step back in a sequence of zoom actions,

showing the last selected time range.

Redo zoom Move one step forward in a sequence of zoom

actions, showing the time range that was selected
before the last undo zoom action.

Show all Show all available data for the selected PDM(s).

The time range will start the first date any PDM
begun to measure dose and stop the last date any
PDM was synchronized.

Left Shift the time range one step backward. If you have

selected year/month/week/day, the time range
will move one year/month/week/day backward.
If you have selected another time range, the time
range will move approximately 10% backward.

Right Shift the time range one step forward. If you have

selected year/month/week/day, the time range will
move one year/month/week/day forward. If you
have selected another time range, the time range
will move approximately 10% forward.

Day View dose history for the current day.

Week View dose history for the current week.

Month View dose history for the current month.

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3.4 Dose Navigation toolbar overview

Function Description

Year View dose history for the current year.

Start time The viewed time range start day.

End time The viewed time range end day.

Graph Details group

The Graph Details group allows you to select which information is visible in
the graph.

Table 3.10 Graph details group functions

Function Description

Accumulated dose Show/hide the accumulated dose in the graph.

Dose rate Show/hide the dose rate in the dose graph.

Show details Checked: The graphs will display dose rate samples

Events Show/hide events, such as synchronization

Graph options Enter the graph options dialog, where you can

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for every second, where such data is available.

Unchecked: the graphs will display mean dose rate
values per hour.

occasions, in the dose graph.

access the graph visibility settings and select to show/
hide:

• Base Station to PDM synchronization occasions.

• Cradle to Dose Manager synchronization

occasions.

• Session reset occasions.

• Event labels.

• Accumulated dose.

• Dose rate.

• Details.

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3.5

Reports Preview toolbar overview

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Reports Preview toolbar overview 3.5

Export group

The Export group allows you to export the dose table.

Table 3.11 Export group functions

Function Description

Export to clipboard Copy all data from the dose table to clipboard.

Export Export all visible data from the dose table to one of

the following formats:

• Microsoft Excel

• CSV (Comma-Separated Values, which is a

common standard for text spread sheet files
that can be used in most spread sheet and
database applications such as Excel, Access and
Open office.)

To make all data visible in the dose table, click

Expand All, see section

“Export data from a dose table ”
on page 4-16.

Export raw data Export all visible data to a tab separated text file in

a simple format that is suited for processing and
advanced excel analysis. To make all data visible in
the dose table, click Expand All.

Selection group

The Selection groups allows you to manage selections in a dose graph.

Table 3.12 Selection group function

Function Description

Clear Clear the current selection in the dose graph.

Figure 3.8 Reports preview toolbar

The reports preview toolbar provides the following tools:

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3.5 Reports Preview toolbar overview

Page Setup group

Access tools to change the layout of the report.

Table 3.13 Page setup group functions

Function Description

Scale Resize the report to either a percentage of the

Page setup Change the page layout of the report.

Navigation group

Access tools to navigate in the report.

Table 3.14 Navigation group functions

Function Description

Find Search in the report.

First page Go to the first page.

Previous page Go to the previous page.

Next page Go to the next page.

Last page Go to the last page.

Zoom group

Access tools to customize the display of the report.

Table 3.15 Zoom group functions

Function Description

Select Select and drag guides in the report to increase or

Hand tool Move the report within the reports window.

Magnifier Increase/decrease the view magnification in the

Many pages View one or multiple pages.

Zoom out Decrease the view magnification in the reports

Zoom Increase/decrease the view magnification in the

Zoom in Decrease the view magnification in the reports

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decrease the margins.

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reports window to predefined values.

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3.6

All PDMs window overview

All PDMs window overview 3.6

Document group

Access tools to export or e-mail the report.

Table 3.16 Document group functions

Function Description

Export Export a report in one of the following file formats:

• PDF

• HTML

• MHT

• RTF

• CSV

• XLS

• TXT

• Image (BMP, GIF, JPG, PNG, TIFF, EMF, WMF)

E-mail as E-mail a report to one of the file formats listed above.

Preview group

Manage the report preview.

Table 3.17 Preview group function

Function Description

Close Close the reports preview and return to the home

screen.

The information that appears in this window is context sensitive, which
means that it will change depending on what you are currently working
on. It is possible to customize which columns to be visible, see section
“Customize the columns” on page 4-9.

Figure 3.9 All PDMs window

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3.7 Details tab overview

3.7

Details tab overview

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When show PDMs is selected, the following information is visible in the All
PDMs window:

Table 3.18 All PDMs window overview

Item Description

PDM ID A unique PDM serial number.

Displayed name The name that is displayed in the Base Station

Online View.

Full name Full name of the person using the PDM.

Clinical role One of Doctor, Nurse, Technician or Other.

PDM position One of Head, Torso, Hand, Belly, Leg or Other.

Accumulated personal dose The PDM’s total dose measured this calendar year

or since last reset, measured in Sv.

Percentage of annual dose The PDM's accumulated annual dose measured this

year or since last manual reset, measured in Sv.

Dose Session 1 and 2 Trip meter for dose values. The accumulated dose

for a session since last Dose Session reset,
measured in Sv.

Total personal dose The total dose exposure for a PDM since last dose

history reset.

Battery status The PDM's battery status:

• Green: normal use.

• Yellow: normal use.

• Red: the PDM need to be replaced in 4-6

months at normal use.

• Crossed battery: there is no battery left. The

PDM does not measure radiation and will not
communicate with Base Stations.

The information that appears in the details tab is context sensitive, which
means that it will change depending on what you are currently working on.

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3.7.1

PDM details

3.7.2

Group details

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Details tab overview 3.7

Figure 3.10 PDM details

When a PDM is selected in the All PDMs window, you can access the
following information in the details tab:

Table 3.19 PDM details items

Item Description

PDM information For descriptions, see section “All

PDMs window overview ” on page 3-15.

Dose information For descriptions, see section “All

PDMs window overview ” on page 3-15.

Member of groups Shows the groups the PDM belongs to, if any.

Notes View and write optional notes about the PDM.

Figure 3.11 Group details

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3.7 Details tab overview

3.7.3

Report details

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When a group is selected in the Groups window, you can access the
following information in the details tab:

Table 3.20 Group details items

Item Description

Name View and change the group’s name

Description View and change an optional description for the

group.

Group members Shows the group’s members.

Notes View and write optional notes about the group.

Figure 3.12 Report details

When a report is selected in the reports window, you can access the
following information in the details tab:

Table 3.21 Report details items

Item Description

Period The report’s time period.

Name View and change the report’s name.

Header text View and change an introduction to the report.

Grouping enabled Check this box to enable group name in the report.

Group description Check this box to enable group description in the

report.

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3.8

Dose graph tab overview

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Dose graph tab overview 3.8

Item Description

Show graph Check this box to enable an optional pie chart in

the report.

Report members Show the PDM(s) and group(s) that are members

of the group.

Notes View and write optional notes about the report.

Figure 3.13 Dose graph overview

In the dose graph tab, data from one or several PDMs will be presented as a
graph. It is possible to navigate in the graph and to customize the view
according to your needs, see section “View dose history as a graph ”
on page 4-11 and section “View dose history as a graph” on page 4-18 for
instructions.

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3.8 Dose graph tab overview

3.8.1

Graph legend

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In the graph legend you can see information about the graphs for different
PDMs.

Figure 3.14 Graph legend

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3.8.2

Selections in a dose graph

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Dose graph tab overview 3.8

Figure 3.15 A selection in a dose graph

Make selections in a dose graph to analyze a certain time span further, see
section “Make a selection in a graph” on page 4-13. When you have made a
selection, the following information is available in the graph legend:

Table 3.22 Dose graph selections

Item Description

Selection summary An overall description about the selection.

Start The selection’s start date and time.

End The selection’s end date and time.

Span The selection’s duration in number of days and

hours.

Name Sort the list of PDMs in a selection either

ascending or descending.

Dose The total dose in the selected time span.

Peak dose rate The maximum dose rate in the selected time span.

Mean dose rate The mean dose rate in the selected time span.

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3.9 Dose table tab overview

3.8.3

Events in a dose graph

3.9

Dose table tab overview

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The dose graph can show information about the following events:

Table 3.23 Dose graph events

Event Description

Base Station to PDM synchronization
occasions

Cradle to PDM synchronization
occasions

Session reset occasions Shows when Dose Session 1 or 2 has been reset.

Figure 3.16 Dose table overview

Shows when a PDM has been synchronized via a
Base Station.

Shows when a PDM has been synchronized via a
Cradle.

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Dose table tab overview 3.9

In the dose table tab, data from one or several PDMs will be presented as
a table. It is possible to navigate in the table and to customize the view
according to your needs, see section “View dose history as a graph ”
on page 4-11 and section “View dose history as a graph” on page 4-18 for
instructions.

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3.9 Dose table tab overview

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4.1

4.1.1

Use Dose Manager

Get started with Dose Manager

Change PDM information and settings

N O T E

This chapter contains instructions and commonly used workflows in Dose
Manager. Detailed descriptions of all the available features are found in
section “Get to know Dose Manager ” on page 3-1.

When you change the PDM’s information and settings in Dose
Manager the PDM will synchronize these changes to Base Stations and
DoseView.

It is only possible to access and change the PDM options when the PDM is placed in

a Cradle.

Follow the instructions below to change PDM information and settings:

1 Make sure that a Cradle is connected to your computer’s USB port.
2 Insert a PDM in the Cradle.

The computer will detect the PDM automatically and the PDM
information will appear in Dose Manager.

3 Access the PDM options dialog by clicking the PDM options button in the

PDM Group in the Home tab.
The PDM options dialog is separated in three tabs. For descriptions about

the information that is available in these tabs, see section “PDMs” on page
3-4.

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Information tab — Change information about the person using the

PDM. Store or discard changes with Save or Cancel.

Figure 4.1 PDM settings Information tab

Settings tab — Change the PDM’s settings and access information about

the PDM. The actions synchronize time and reset dose history are applied
immediately. Store or discard all other changes with Save or Cancel.

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Figure 4.2 PDM settings tab

Get started with Dose Manager 4.1

Use Dose Manager

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4 Wait for a few seconds before you remove the PDM from the Cradle after

4.1.2

Collect data from PDM

1 Make sure that a Cradle is connected to your computer’s USB port.
2 Insert a PDM in the Cradle.

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Dose tab — View the current accumulated dose

for the PDM and reset Dose Session 1 and 2. The action
reset Dose Session is applied immediately and also exits the dialog.

Figure 4.3 PDM settings Dose tab

you have saved the changes.

Follow the instructions below to collect data from a PDM:

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The computer will detect the PDM automatically and the PDM
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4.1.3

Collect data from Base Station

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Get started with Dose Manager 4.1

Follow the instructions below to collect data from one or several Base
Stations in your local network:

Figure 4.4 Collect data from Base Station

1 Click the button Manage in the Home toolbar.
2 Select Find Base Stations and wait while Dose Manager is searching for

Base Stations in your network.

3 Select a Base Station and click Select.
4 Check the box Include in synchronization and click OK.
5 Click the button Synchronize.

The PDM information will appear in Dose Manager.

Use Dose Manager

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Collect data from USB

1 Click the button Synchronize USB in the Home toolbar.
2 Select the folder from which to synchronize Base Station data.
3 Click OK.

Finding Base Stations on a local network might not be possible due to the
network configuration. If you cannot find a Base Station that is installed on
your local network it can also be added to the list of Base Stations for Dose
Manger using its network IP address. The IP address used by the Base
Station can be found in its network setup menu.

Troubleshooting

If communication with a Base Stations that has been manually added to the
list by using its network address does not work, it might be a result of
network configuration. Make sure that the Base Station and Dose manager
PC is connected to the same network and use the same subnet mask. If the
problems cannot be resolved, contact the local network administrator.

Follow the instructions below to collect data from USB:

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Show and manage groups of PDMs

W A R N I N G

Work with dose sessions

Get started with Dose Manager 4.1

Figure 4.5 Create a group of PDMs

Follow the steps below to create a new group:

1 Click the button Groups in the Home toolbar to view the groups’ tree.
2 Right-click Groups in the groups’ tree to create a new sub group.
3 Go back to the All PDMs window by clicking on Show in the PDMs

group; then drag PDM(s) from the All PDMs window to group(s) they are
going to belong to.

Right-click on a group to delete or rename the group or access group properties.

Deleting a PDM from the All PDMs window will result in removing the PDM and all

related dose history from the Dose Manager database.

Use Dose Session 1 and 2 to measure dose for specific time spans, for
example a specific procedure or a working day.

Use Dose Manager

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N O T E

Reset dose history

1 Make sure that a Cradle is connected to your computer’s USB port.
2 Insert a PDM in the Cradle.

3 Access the PDM settings dialog by clicking the PDM options button.
4 Select the Settings/dose tab.
5 Click Reset dose history. This action is applied immediately and also exits

Save data

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4.1.8

Use Dose Manager

The end user can easily reset these Dose Sessions in the Base Station without
the use of a computer. When Dose Sessions are reset either on a Base
Station that is synchronized to Dose Manager, or directly in Dose Manager,
a Dose Session event will be added to the dose history. This event will be
visible on the PDM’s accumulated dose series when viewed.

Dose Session resets that are done in DoseView will not be displayed as an event in

Dose Manager.

The accumulated dose history, the dose rate history and Dose Sessions 1
and 2 will be reset to 0. The dose history that was available before reset will
be archived and possible to retrieve by clicking + next to the PDM in the All
PDMs window. Dose Manager will start a new session for the PDM and it
will appear as if the dose history will start measuring from 0 in the new session.

Follow the steps below to reset the dose history:

The computer will detect the PDM automatically and the PDM
information will appear in Dose Manager.

the dialog.

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Dose Manager automatically saves application and dose
data to the database that you are currently working on.

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4.2

4.2.1

N O T E S

Work with the main window

Customize the columns

Work with the main window 4.2

Use Save as to save the database you are currently working on with a
new name.

• The database can only be saved on a local drive. A network drive is not supported.

• Dose Manager does not handle backup and restore. Therefore you have to make

sure that you are saving the database in a location that is backed up.

Figure 4.6 Customize columns

Use Dose Manager

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4.2 Work with the main window

4.2.2

Sort information in the columns

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Follow the instructions below to add or remove columns in the main window:

1 Right-click in the column header row in the main window and select

Show field chooser.

2 Drag and drop column headers between the field chooser and the column

header row in the main window.
The order of the selected column headers can be easily changed. Just drag

and drop a column header to move it to the left or to the right.

• Click on the different column headers to sort the list ascending or descending.

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4.3

4.3.1

Analyze dose history from one PDM

View dose history as a graph

Analyze dose history from one PDM 4.3

Figure 4.7 View dose history as a graph

Follow the instructions below to view dose history as a graph:

1 Select the PDM you would like to analyze in the All PDMs window.
2 Click the tab Dose Graph to see the dose data presented as a graph.
3 Click Show all.

All available data for the selected PDM will appear. The time range will
start the first date the PDM begun to measure dose and stop the last
date the PDM was synchronized.

Use Dose Manager

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4 Use the Navigation and Graph details toolbars in the Dose

Navigation toolbar to customize the graph and navigate in it.

5 Click the button Legend to the left of the graph to see the graph legend.

To make the graph legend permanently visible, click the pin in the upper
right corner. Click the pin again to hide the graph legend.

To change the graph colors, select a PDM and right-click on it. Select either
dose graph color or dose rate graph color and choose your preferred color
and click OK.

4.3.2

Navigate in a graph

Figure 4.8 Zoom in a graph

Perform the following actions to navigate in a graph:

1 Use the mouse to left click and drag in the graph to increase the view

magnification.

2 Use the tools in the dose navigation toolbar to navigate further in the graph.

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4.3.3

Make a selection in a graph

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Analyze dose history from one PDM 4.3

Figure 4.9 Make a selection in a graph

If you want to analyze a certain part of a graph further, follow
the instructions below to make a selection, which will give you more
information:

1 Use the mouse to Shift-click and drag to select in the graph.

This makes a selection in a time span in the graph. The selection is
indicated with vertical red dotted lines.

2 View detailed information from the selection in the graph legend.
3 Clear the selection by clicking Clear in the dose navigation toolbar.

Use Dose Manager

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4.3 Analyze dose history from one PDM

4.3.4

View dose history as a table

Figure 4.10 View dose history as a table

Follow the instructions below to view dose history as a table:

1 Select the PDM you would like to analyze in the All PDMs window.
2 Click the tab Dose Table to see the dose data presented in a table.
3 Click Show all.

All available data for the selected PDM will appear. The time range will
start the first date the PDM begun to measure dose and stop the last
date the PDM was synchronized.

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N O T E

4.3.5

Print data from a dose graph or dose table

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Analyze dose history from one PDM 4.3

4 Click Expand all to see detailed information.
5 Use the Navigation and Graph details toolbars in the Dose

Navigation toolbar to customize the table and navigate in it.

The data presented in the table depends on which time span that is used.

Figure 4.11 Print dose history

Use Dose Manager

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The currently viewed dose graph or dose table can be printed. The same
data that is displayed will be printed. Follow the instructions below to print:

1 Enter the application menu and either select Print or continue with steps 2-3.
2 Select Print Preview to preview and customize the print area.

In this menu you can also find tools to export and e-mail the current view.

3 Select Print.

4.3.6

Export data from a dose table

Figure 4.12 Export data from dose table

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N O T E

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Analyze dose history from one PDM 4.3

Follow the instructions below to export data from a dose table for further
analysis:

1 Make sure that you are in the Dose Table view.
2 Select the PDM(s) from which you want to export data.

Note that all PDMs in a selection may not have been exposed to radiation
during the same time.

3 Click the Export button and select your preferred file format.
4 Save the document on your computer.

Only the data that is currently visible in the dose table will be exported. Click the

button Expand all to make all data visible.

Copy specific cells in a table

1 Make sure that you are in the Dose Table view.
2 Select the PDM(s) from which you want to export data.

Note that all PDMs in a selection may not have been exposed to radiation
during the same time.

3 Select the cells that you want to copy by clicking on the first and last row

that are going to be included.

4 Copy the cells with the command ctrl + c.
5 Paste the copied cells in the target document with the command ctrl + v.

Export data to a tab-separated text file

1 Make sure that you are in the Dose Table view.
2 Select the PDM(s) from which you want to export data.

Note that all PDMs in a selection may not have been exposed to radiation
during the same time.

Use Dose Manager

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4.4

4.4.1

Use Dose Manager

N O T E

Analyze dose data from several PDMs

View dose history as a graph

3 Click the Export raw data button.
4 Save the document on your computer.

Only the data that is currently visible in the dose table will be exported. Click the

button Expand all to make all data visible.

Figure 4.13 Analyze dose history from several PDMs

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Analyze dose data from several PDMs 4.4

Follow the instructions below to view dose history from several PDMs as a
graph:

1 Select either:

Several PDMs in the All PDMs window by holding down Ctrl while

•
clicking on the PDMs.

Or

• A group of PDMs.

2 Click the tab Dose Graph to see the dose data presented as a graph.
3 Click Show all.

All available data for the selected PDMs will appear. The time range will
start the first date any PDM received dose and stop the last date any PDM
received dose.

Use Dose Manager

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4 Click the button Legend to the left of the graph to see the graph legend.

To make the graph legend permanently visible, click the pin in the upper
right corner. Click the pin again to hide the graph legend.

To change the graph colors, select a PDM and right-click on it. Select either
dose graph color or dose rate graph color and choose your preferred color
and click OK.

Figure 4.14 Make a selection in a graph

If you want to analyze a certain part of a graph further, follow the steps
below to make a selection:

5 Make sure that the graphs you are interested in looking at are selected.

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View dose history as a table

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Analyze dose data from several PDMs 4.4

6 Click Shift in combination with using the mouse to left click and drag in

the graph.
This makes a selection in a time span in the graph. The selection is

indicated with vertical red dotted lines.

7 View information about this selection in the graph legend.
8 Click Clear, either in the graph legend or in the Dose

Navigation toolbar, to clear your selection.

Figure 4.15 View dose history as a table

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4.5 Reports

4.4.3

4.4.4

4.5

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Follow the instructions below to view dose history as a table:

1 Select either:

Several PDMs in the All PDMs window by holding down Ctrl while

•
clicking on the PDMs.

Or

• A group of PDMs.

2 Click the tab Dose Table to see the dose data presented in a table.
3 Click Show all.

All available data for the selected PDM will appear. The time range will
start the first date the PDM begun to measure dose and stop the last
date the PDM was synchronized.

4 Use the Navigation and Graph details toolbars in the Dose

Navigation toolbar to customize the table and navigate in it.

N O T E

The data presented in the table depends on which time span is used.

Print data from a dose graph or dose table

See section “Print data from a dose graph or dose table ” on page
4-15

Export data from a dose table

See section “Export data from a dose table ” on page 4-16

Reports

You can easily create reports for further analysis of both separate PDMs and
groups of PDMs.

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Reports 4.5

Figure 4.16 Create a report

Follow the instructions below to create a report for dose data:

1 Click the Show button in the reports group.
2 Click New.

Dose Manager will open a Report Wizard.

3 Select one of the standard templates and press Next.
4 Select which PDM(s) and/or group(s) of PDMs to include in the report by

using the arrows and press Next.

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4.5 Reports

4.5.2

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Use Dose Manager

5 Select the time range for the report.

If the end time for the report is in the future, for example if you make a
report for the current year before it is ended, the report will be dynamically
updated each month.

6 Click Create.
7 Access the report preview mode by double-clicking it in the

Main toolbar. Exit the report preview by clicking Close.

Export or e-mail a report

N O T E

To be able to e-mail a report you need to have an external e-mail client installed on

your computer.

Figure 4.17 Select a report to export or e-mail

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Reports 4.5

Follow the instructions below to export or e-mail a report:

1 Click the Show button in the reports group.
2 Double-click on the report you would like to export to enter the report

preview mode.

Figure 4.18 Export or e-mail a report

3 Select either Export or E-mail as in the Document toolbar and select the

preferred file format.

4 Enter export options.
5 Click Close to exit the report preview mode.

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4.6 Dose Manager options

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4.6

4.6.1

4.6.2

4.6.3

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Dose Manager options

Set password

N O T E

Change password

Change language

To protect the information stored in Dose Manager, it is possible to set an
optional password that will be required when Dose Manager is launched.

Follow the instructions below to set a password:

1 Click the Application menu.
2 Select Options.
3 Enter a password in the field New Password.

Contact you local administrator for password guidelines.

4 Repeat the password in the field Verify Password.
5 Click OK.

Follow the instructions below to change the current password:

1 Click the Application menu.
2 Select Options.
3 Enter your current password in the field Current Password.
4 Enter a new password in the field New Password.
5 Repeat the new password in the field Verify Password.
6 Click OK.

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Follow the instructions below to change the user interface language:

1 Click the Application menu.
2 Select Options.

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Dose manager license

Dose manager license 4.7

3 Select your preferred language in the drop-down menu.
4 Click OK.
5 Re-start Dose Manager to apply the change.

Dose Manager shall be used only on the designated hardware and at the site
of the licensee as specified in the Customer Software License Agreement. A
separate Dose Manager is required per each designated hardware on which
the Dose Manager is to be used.

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4.7 Dose manager license

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5.1

5.2

Product disposal

Introduction

Passing the system on to another user

Philips Medical Systems is concerned to help protect the natural
environment, and to help ensure continued safe and effective use of this
product, through proper support, maintenance and training.

Therefore Philips products are designed and manufactured to comply with
relevant guidelines for environmental protection. As long as the product is
properly operated and maintained, it presents no environmental risks.
However, the product may contain material, which could be harmful to the
environment if disposed of incorrectly. Use of such material is essential to
performing the functions of the product, and to meeting statutory and other
requirements.

This section of these Instructions for Use is directed mainly at the user/
owner of the product.

If this product passes to another user, it must be in its complete state,
including all product support documentation.

Make the new user aware of the support services that Philips Medical
Systems provides for installing, commissioning and maintaining the product.

Before passing on the product or taking it out of service, all data must be
(backed up elsewhere if necessary, and) unrecoverable be deleted on the
product.

It must be remembered by all existing users that passing on electrical
products to new users may create serious technical, medical and legal (e.g.
on privacy) risks. Such risks can arise even if the product is given away.

Product disposal

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5.3 Final disposal of the system

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5.3

Product disposal

Final disposal of the system

Existing users are strongly advised to seek advice from their local Philips
Medical Systems representative before committing themselves to passing on
any product. Alternatively, contact the manufacturer.

Once the product has been passed on to a new user, a previous user may still
receive important safety-related information, such as bulletins and field
change orders. In many jurisdictions, there is a clear duty on the previous
user to communicate such safety-related information to new users. Previous
users who are not able or prepared to do this should inform Philips Medical
Systems about the new user, so that Philips Medical Systems can provide the
new user with safety-related information.

Final disposal is when the user disposes of the product in such a way that it
can no longer be used for its intended purpose(s).

In the European Union, this label (according to the WEEE directive)
indicates that the product should not be disposed of together with
household waste:

This product should be disposed of at an appropriate facility to enable
recovery and recycling.

Philips supports users in:

•

Recovering reusable parts.

• Recycling of useful materials by competent disposal companies.

• Safe and effective disposal of product.

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Fitting, removing, and disposing of batteries

N O T E

Fitting, removing, and disposing of batteries 5.4

For advice and information, contact your Philips Service Organization first,
or otherwise the manufacturer.

Batteries harm the environment; dispose of the old batteries in an environmentally

sound way.

For information about disposal of the product, batteries, and hazardous
materials, see the Philips Medical Systems product sustainability website at:

http://www.healthcare.philips.com/main/about/Sustainability/Recycling/

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5.4 Fitting, removing, and disposing of batteries

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6.1

6.2

Technical data

PDM and Base Station/Dose Manager memories

Time management

Dose rate samples that have been overwritten in the PDM’s dose rate
memory may still be available in the Base Station and
Dose Manager memories.

If there are no dose rate samples neither in the Base Station or
Dose Manager memories, nor in the PDM dose rate memory, the Base
Station and Dose Manager will instead display mean dose rate values based
on accumulated dose values.

Lack of dose rate samples in the Base Station and/or
Dose Manager memories occurs when the:

• PDM is not within range of the Base Station when it is exposed to radiation.
Dose rate samples in the PDM dose rate memory are overwritten.

•

The PDM logs dose history in local time with no daylight saving time
adjustments. Daylight saving time adjustment is done in the Base Station,
DoseView or Dose Manager when the dose history is presented.

The following happens when the daylight saving time is changed:

• When going to summertime, one extra hour with no dose data will be
added to the dose log.

• When going to wintertime, two hours of dose data will be merged into
one hour. This hour contains no dose rate details. When changing
from summertime to wintertime, dose date details in the two merged
hours will not be displayed.

Technical data

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6.3 Security and privacy requirements

6.3

Security and privacy requirements

Network ports

The following ports and protocols are open on the Base Station for
communication with the Dose Manager:

Encryption

DoseAware data is encrypted during transmission, at rest on the Base
Station and is stored in an encrypted Dose Manager database.

6-2

Technical data

TCP/UDP Port

number

TCP 8070 gSOAP httpd 2.7 Used for regular (bidirectional)

UDP 8060 Proprietary discovery

Protocol Additional note

communication between Base Station
and Dose Manager

Protocol (bidirectional) used for Base

protocol

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