Ultratec CapTel 840i How-to Manual

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305-018110 12/17

CapTel® 840i

How-to Guide

Physical Dimensions

Size: 9" × 6.5" × 7.5" Weight: 2 lb. 10 oz.

Power

AC Adapter: 5.9-6.0V, 2Amps (barrel is negative) Adapter is UL listed.

Dial Pad

Large Keys: 0.75" × 0.70"

Display 7" Backlit, graphical LCD

color display 840 × 480 pixels

Function Buttons

3 Programmable Speed Dial 1 Customer Service Speed Dial Redial Flash Mute Tone Caption Volume Up/Down/Yes/No

Controls

Conversation: Ampliﬁcation when Captions on: 0-40 dB gain when Captions off: 0-18 dB gain Tone Ringer: off, low, medium, high (0-87 dB at 1 meter)

Indicator Lights

Mute Volume Levels (1 through 12) Captions On/Off

Handset

Type: HAC (Hearing Aid Compatible)

Dialing

Phone Book (97 entries) Speed Dial (3 entries) Redial (Last 10 dialed numbers)

Captions

4 Caption font sizes

• Small 0.15" (14 lines of text)

• Medium 0.20" (10 lines of text)

• Large 0.25" (8 lines of text)

• Extra Large 0.33" (6 lines of text)

Adjustable colors for background and captions font

Connections

Telephone line: requires RJ11 connection (can be standard analog line, VOIP, DSL with ﬁlter, Fiber Optic. Does not support digital PBX system unless analog port available).

3.5 mm Neckloop/Headset

2.5 mm Headset with microphone Ethernet or WiFi wireless network AC power

Approvals

FCC approved ACTA Product-Labeling Number: US:D8KTE00BCAPTEL840 REN: 0.0B

Conversation Memory

Up to 50 conversations (or 62,000 characters) saved in memory

Caller ID History

Up to 50 entries

Answering Machine

63 Recordable messages (2 minute max per message) Recordable greeting Selectable number of rings before answer Ability to caption messages left on an external answering machine Remote access to Answering Machine messages from another phone

CapTel 840i Speciﬁcations

Action Needed – Registration

The Federal Communications Commission (FCC) requires that all CapTel 840i users register. As you set up your new phone, please follow the registration directions on the screen. The Captions feature cannot be activated until registration is complete. For directions, please see Registering Your CapTel phone on page 22.

Need help registering? Call 1-888-269-7477

NOTE: Your CapTel phone will periodically connect to the Captioning Service through the Internet and/or phone line connection to report its status and check for software updates.

Customer Service: 888-269-7477 CONGRATULATIONS • 1

Congratulations on

Choosing CapTel!

Welcome to the Captioned Telephone – CapTel! With CapTel, you can see captions of everything people say over the phone, letting you enjoy calls with conﬁ dence.

Please take a moment to read this guide and learn:

• How to start using your CapTel phone

• How your CapTel phone works

• How to get help when you have questions

We want the CapTel phone to be enjoyable and convenient for you. As you use your new phone, we welcome your questions and comments. If we can help, please call!

Thanks again for choosing CapTel.

Sincerely,

CapTel Customer Service 1-888-269-7477 www.CapTel.com

Overview – How CapTel Works ................................. 4

Section 1: Getting Started ........................................ 5

What is in the box ............................................................. 5

Overview of CapTel 840i phone ......................................... 6

Using a headset or neckloop (optional) ........................... 11

Setting up your CapTel 840i ............................................. 12

Registering your CapTel phone ........................................ 22

Getting help .................................................................... 24

Section 2: Making and Answering Calls ................. 25

Dialing a phone number directly .................................... 26

Calling using the Speed Dial buttons ............................... 27

Calling a number in the Phone Book .............................. 28

Answering an incoming call ............................................ 29

Adjusting the volume ...................................................... 30

Adjusting the sound – TONE ............................................ 31

Knowing what sounds are on the line ............................. 32

Section 3: Viewing Captions .................................. 33

Turning captions on/off during a call .............................. 34

Viewing corrections ......................................................... 34

Reviewing captions during a call ..................................... 35

Reviewing captions after hanging up .............................. 36

Saving conversations ....................................................... 38

Erasing all conversations ................................................. 40

Changing the caption font size ........................................ 41

Setting the color of the captions ..................................... 43

Setting how captions scroll across the Display Screen ..... 45

Adjusting the brightness of the Display Screen ............... 47

Section 4: Call History ........................................... 49

About Caller ID ................................................................ 49

Using Call History to see recent calls ............................... 50

Adding a Call History entry to the Phone Book ............... 52

Clearing all Caller ID entries ............................................ 54

2 • TABLE OF CONTENTS Customer Service: 888-269-7477

TABLE OF CONTENTS

Customer Service: 888-269-7477 TABLE OF CONTENTS • 3

Section 5: Using the Answering Machine ............... 55

Turning Answering Machine on/off ................................. 56

Playing your Answering Machine messages ..................... 57

Clearing all messages ...................................................... 60

Recording a personal greeting message .......................... 61

Setting the number of rings before answering ................ 63

Making incoming messages audible/silent ...................... 65

Remote access to Answering Machine messages ............. 67

To access your Answering Machine messages remotely

.... 69

Captioning external Answering Machine messages ......... 70

Section 6: Using the Phone Book ........................... 72

Adding a new contact to your Phone Book ..................... 73

Dialing a phone number from the Phone Book .............. 75

Editing an existing contact in the Phone Book ................ 76

Removing a contact from your Phone Book .................... 78

Section 7: Using Speed Dial Buttons ...................... 79

About the Speed Dial buttons ......................................... 79

Saving phone numbers in the Speed Dial buttons .......... 80

Editing phone numbers in the Speed Dial buttons ......... 81

Dialing with the Speed Dial buttons ............................... 82

Section 8: Settings ................................................. 83

Setting the Captions button to on/off.............................. 84

Turning Spanish captions on/off ..................................... 86

Adjusting the volume of the Ringer................................. 88

Setting the pitch of the Ringer ........................................ 89

Turning keypad lights on/off ........................................... 90

Saving the captions volume ............................................ 92

Setting your CapTel phone for Tone/Pulse dialing ........... 94

Knowing when the phone line is already in use ............. 95

Changing the network settings ........................................ 97

Removing saved networks ............................................... 99

Setting the Time and Date ............................................ 100

Using Call Waiting ......................................................... 102

Dialing 911 with your CapTel 840i ................................. 103

Updating your CapTel phone ......................................... 104

Problem Solving................................................... 105

Index .................................................................... 108

The CapTel 840i connects to both your telephone service and to

your Internet service. Every time you make a telephone call, the phone uses the Internet connection to access a free Captioning Service. An operator at the Captioning Service uses speech recognition technology to generate captions of everything your caller says, and sends the captions back to your CapTel 840i phone.

You can enjoy conversations over the phone with the added help

of written captions in case you miss anything.

NOTE: The CapTel 840i phone does not generate captions of the phone call on its own. The phone works with the Captioning Service (over the Internet) to display captions during your calls.

4 • HOW CAPTEL WORKS Customer Service: 888-269-7477

Captioning Service

Captions

show you

everything

the caller

says!

You

Caller

(captions)

(voice)

Telephone

Connection

Internet

Connection

Captions are provided by a free Captioning Service that connects

automatically (over the Internet) to every telephone call.

(CapTel CA#1234) (F) Hi mom

how are you I am fine the weather is so nice outside and I amgetting the garden ready

what have you been up to oh that is nice did you have fun

P ress NO to exit

OVERVIEW

How CapTel Works

Customer Service: 888-269-7477 GETTING STARTED • 5

This section explains how to start using your new CapTel 840i phone.

TOPICS:



What is in the Box



Overview of CapTel 840i Phone



Using a Headset or Neckloop (Optional)



Setting up your CapTel 840i



Registering your CapTel 840i Phone

What is in the Box?

Your CapTel 840i includes the following parts:

• CapTel 840i Phone

• Telephone Cord

• Power Adapter – to plug into a wall outlet

Important! Use only the power adapter that

came in the box with your CapTel 840i

• Ethernet Cable – to connect to Internet service

(not necessary for WiFi installations)

• CapTel Setup

Guide and CapTel How-to Guide

SECTION 1

Getting Started

Overview of CapTel 840i Phone

6 • GETTING STARTED Customer Service: 888-269-7477

Customer Service: 888-269-7477 GETTING STARTED • 7

1. Display Screen

Shows captions, Caller ID, Answering Machine messages, Phone

Book entries and more.

2. Information Bar

Gives you instructions and helpful tips.

3. YES Button

Allows you to select items that are highlighted in the Options list,

and respond “Yes” to questions or commands on the display screen.

4. UP Arrow Button

Allows you to move up through items in the Options list and move

through entries in your Phone Book, Answering Machine messages, or Call History. Also lets you go back during a call to review captions that have already scrolled off the display screen.

5. NO (Exit) Button

Allows you to respond “No” to questions or commands on the

display screen and to Exit out of the Options list.

6. DOWN Arrow Button

Allows you to move down through items in the Options list and

move through entries in your Phone Book, Answering Machine messages, or Call History. Also lets you scroll down through captions when reviewing calls.

TIP: If you hold down the UP arrow button, it will continue scrolling up automatically until you release the button.

TIP: If you hold down the DOWN arrow button, it will continue scrolling down automatically until you release the button.

8 • GETTING STARTED Customer Service: 888-269-7477

7. CUSTOMER SERVICE Button

Our helpful customer service team is happy to help you set up and

use your CapTel 840i telephone – we’re only a button push away. Pressing the CUST SERV button will automatically dial the CapTel help line. In an ofﬁce, you may need to dial 9 ﬁrst.

NOTE: Help is available 24 hours a day, 7 days a week (closed on major holidays).

Help materials are also available online at www.CapTel.com

8. SPEED DIAL Buttons

You can quickly dial up to three frequently-called phone numbers,

just by pressing a speed dial button.

9. REDIAL Button

Lets you dial up to 10 most-recently called phone numbers. Lift the

handset and press REDIAL button to dial the last phone number called. Leave the handset down and press the REDIAL button to review/dial up to the last 10 numbers called.

10. FLASH Button

Some telephone service features like Call Waiting require a “hook

ﬂash.” The hook ﬂash is a very brief interruption of the connection like hanging up the phone for one second. There is a brief click or silence on the line.

11. MUTE Button

Silences the sound from your end of the conversation. When the

MUTE button is pressed (red light around the button is ON), the person on the other end of your call will not be able to hear you. You will still be able to hear the caller and get captions of everything they say. To turn the Mute feature off, press the MUTE button again (red light around the button is OFF).

Customer Service: 888-269-7477 GETTING STARTED • 9

12. TONE Button

Allows you to adjust the sound settings of the call, letting you

enhance LOW, MED, or HIGH frequency tones to ﬁnd the range that you hear best.

13. CAPTIONS Button

Whenever the red light is on around the CAPTIONS button, your

calls will automatically be connected over the Internet to the free Captioning Service, and you will get captions during the call. Captions can be turned on or off at any time. To turn the captions off, just press the CAPTIONS button to turn the red light off.

14. VOLUME Bar

Lets you adjust the volume to a comfortable level, up to a 40 dB

gain from min/max for captioned calls. To increase the volume, press the

right side of the VOLUME bar. To decrease the volume,

press the

left side of the VOLUME bar. There are 12 volume levels. Watch the light panel above the VOLUME bar to know what the current volume setting is.

To prevent your CapTel phone from returning to a mid-range volume setting whenever

the phone is hung up, see “Saving the Captions Volume” on page 92.

WA RNING: The maximum volume setting on captioned calls is very loud. People who do not need ampliﬁcation should not use the phone at the highest volume setting. The volume level automatically returns to a mid-range setting whenever the phone is hung up.

NOTE: Per FCC requirements, your CapTel handset includes a reminder that no one other than the registered CapTel user should use your phone with the Captions feature turned ON. As long as the CAPTIONS button is turned OFF, others are welcome to use your CapTel phone.

10 • GETTING STARTED Customer Service: 888-269-7477

Back (top) edge view of CapTel 840i

1 2 3 4

Features

1. Telephone Line Plug the telephone cord here (RJ11 jack). Phone cord can be for analog, VOIP, ﬁber optic, Digital Cable service, or analog with DSL service. CapTel 840i should not be used with a PBX system unless an analog port is available, otherwise it will cause damage to the phone or PBX system.

2. Ethernet Jack Plug the Ethernet cable (provided) here to connect to your Internet Service.

NOTE: If you are connecting to the Internet using a WiFi network, you do not need to connect the Ethernet cable.

3. Ethernet Status Light Lets you know if your Ethernet cable is connected to the Internet and whether activity is on the line.

NOTE: The LNK/ACT indicator does not light up when using a WiFi connection.

4. Pow er Jack Plug the AC power adapter here. Use only the AC power adapter that came with your CapTel phone.

Customer Service: 888-269-7477 GETTING STARTED • 11

Using a Headset or Neckloop (Optional)

Audio Jacks (2.5 mm/3.5 mm)

You can use earphones, a headset, neckloop, or other type of listening device with the CapTel 840i to maximize the audio quality or to enjoy your new phone hands-free. Simply plug the headset/assistive device into the appropriate

2.5 mm or 3.5 mm audio jack located on the right edge of the CapTel 840i phone. Open the protective cover to reach the jacks.

2.5 mm jack – incoming/outgoing audio

3.5 mm jack – incoming audio only

12 • GETTING STARTED Customer Service: 888-269-7477

Setting up Your CapTel 840i

For complete instructions, please see the Setup Guide.

Requirements

1. High-speed Internet access using a DSL or Digital Cable modem (the CapTel 840i connects either via a WiFi network or with an Ethernet cable). Depending on your Internet setup, a router may also be required to allow you to connect more than one device to your Internet service.

2. Telephone service (can be analog line, DSL with ﬁlter, VOIP, ﬁber optic, or Digital Cable phone service). CapTel does not work with digital Private Branch Exchange (PBX) systems found in some ofﬁce environments, residential facilities, and hotels, unless an analog port is available. Using CapTel with a PBX system without an analog port may damage the phone and the PBX system.

3. Standard electrical power (AC adapter plugs into standard wall outlet).

Select a location

Set up the CapTel 840i in a place where:

• There is a high-speed Internet (Ethernet) jack or your wireless

router is located nearby.

• There is a telephone jack nearby (can be analog line, DSL with

ﬁlter, VOIP, ﬁber optic, or Digital Cable phone service).

• There is an electrical outlet nearby.

• The surface it will be set on, or mounted to, is stable and secure.

• The area is protected from excessive heat or humidity.

NOTE: The outlets for power, the phone line, and the Ethernet connection should all be located nearby, as each cord needs to plug into your CapTel 840i. If your Internet access is located in a different room than where you plan to use the CapTel 840i, a WiFi setup is recommended. Please see the Setup Guide or contact CapTel Customer Service for help setting everything up.

Customer Service: 888-269-7477 GETTING STARTED • 13

Connect to a power outlet

1. Plug the power adapter cord into the socket labeled “Power” located on the back (top) edge of the CapTel 840i.

2. Plug the power adapter into a wall outlet or power strip. The CapTel display screen will light up to let you know power is connected.

TIP:

Plug your power adapter into an electrical power surge protector to protect your CapTel 840i from damage caused by unspeciﬁed electrical voltage or damage caused by lightning.

Connect to your telephone service

1. Plug one end of the telephone cord into the telephone jack

labeled “Line 1” located on the back (top) edge of the CapTel 840i. Use the telephone cord included with your new CapTel 840i phone.

2. Plug the other end of the telephone cord into a telephone

wall outlet.

NOTE: If you need to connect more than one device to the same telephone line, please see “Sharing a Telephone Line Jack” on page 107.

WAR NING: Be sure to use only

the power adapter that came with your CapTel 840i. Using any other power adapter may damage your phone.

Once you plug in the power, your CapTel phone will automatically check that everything is connected and working properly. You can follow along on the CapTel display screen, which will tell you what is happening during the setup process.

14 • GETTING STARTED Customer Service: 888-269-7477

Select a Language

You can set the CapTel 840i for either English or Spanish language. The CapTel menu options and conversation captions will appear in whichever

language you select.

1. When the CapTel screen lights up, select which language you would like. Press the UP arrow or DOWN arrow until the language you want is highlighted.

2. Press the

YES

button to accept.

NOTE: You can change the Language setting at a later time. Please see “Turning Spanish Captions On/Off” on page 86.

Please Select Language

English

Español

Press YES to Accept

Customer Service: 888-269-7477 GETTING STARTED • 15

Connect to your Internet service

There are two ways to connect to your Internet service:

Option 1: Wired – use an Ethernet cable to connect to the Internet.

Please follow instructions for “Wired Installations” below.

Option 2: Wireless – use your home/ofﬁce WiFi network to reach the

Internet. Please follow instructions for “Wireless/WiFi Installations” on page 17.

For Wired Installations

1. Plug one end of the Ethernet cable into the jack labeled “Ethernet”. Located on the back (top) edge of the CapTel 840i. Be sure to use the Ethernet cable that came with your new CapTel 840i phone.

2. Connect the other end of the Ethernet cable into the jack you use to access your Internet service.

Depending on how your Internet service is set up for your home/ofﬁce,

you could be plugging into any of the following:

• An available Ethernet jack on a digital cable modem

• An available Ethernet jack on a DSL modem

• An available Ethernet jack on a router in your home

• An available Ethernet jack in a wall outlet

NOTE: When connected properly, LNK/ACT indicator light will glow. The LNK/ACT indicator light is located next to the Ethernet jack on the back (top) edge of the CapTel 840i.

Use the examples on the following pages to match your setting with the correct installation method.

16 • GETTING STARTED Customer Service: 888-269-7477

Example 2: If there is not an available Ethernet jack in your DSL or Cable Modem, you will need a router or switch that lets you connect more than one device to the Internet. Contact your Internet Service Provider to learn what

router or switch will work with your modem. The router should support

DHCP.

Connect the router to your DSL/Cable Modem. Then connect the

CapTel 840i to the router or switch using the Ethernet cable as shown below.

If your Internet outlet is in a different room from where you plan to use CapTel, see the Setup Guide for instructions.

All Outlets Located Together (Wired Setup)

Example 1: All of the connection outlets (telephone, Internet, and power) are available in the same room that you are planning to use the CapTel 840i.

Customer Service: 888-269-7477 GETTING STARTED • 17

For Wireless/WiFi Installations

If you have a wireless (“WiFi”) network in your home or ofﬁce, your CapTel phone can connect to the Internet using the WiFi network. You do not need to plug in an Ethernet cable.

To set up your CapTel for WiFi use, you will need to know the name of your wireless network (also called the SSID) as well as any passwords that may be necessary to access the network. The way you access your WiFi network with CapTel will be very similar to how you access the network from a computer or mobile device.

18 • GETTING STARTED Customer Service: 888-269-7477

NOTE: If someone helped install the wireless network in your home or ofﬁ ce, it may be helpful to consult with them as you set up your CapTel phone.

To set up your WiFi connection:

1. The display asks, Press YES for WiFi Setup. Press the YES button.

2. Your CapTel checks if any wireless networks have been used previously and are already saved in memory. If no previous networks are detected, CapTel scans for available networks in your location.

3. CapTel lists any WiFi networks detected, in order of the strongest signal strength to the weakest signal strength. Use the UP/DOWN arrows to highlight the wireless network you want to use. Press the YES button to select.

NOTE:

CapTel may detect wireless networks in your location that you do not recognize – such as a wireless network from a neighbor or nearby ofﬁ ce. Be sure to select the SSID that matches your WiFi network.

If you do not see the network you want listed, try moving your CapTel phone to an area closer to your wireless router and selecting “Refresh Network List”. CapTel will re-scan for available networks. See the Setup Guide for additional directions.

SETUP - CONNECT TO INTERNET

Please plug in Ethernet Cable.

Press YES for WiFi Setup

SETUP - WIFI

Scanning for WiFi Networks

Press YES to accept or NO to exit

SSID Security Ch. Signal

2WIRE269 WPA 08 Ofﬁ ceNet WPA 06 ACBRDBAND WPA 06 NETWORK1 WPA 04 Refresh Network List Enter Network Manually

Press YES to Select a Wireless Network

Press NO to exit WiFi Setup

2WIRE269 WPA 08

Customer Service: 888-269-7477 GETTING STARTED • 19

4. If required, CapTel asks for the password to access your WiFi network.

NOTE: Where to ﬁnd your WiFi password? This is the same password you need to access the WiFi network from any computer or mobile device. The password (sometimes called a “pass phrase” or “network key”) is assigned by your Internet Service Provider or by whomever set up your wireless network. In some cases, the password may be listed directly on your wireless router.

Use the dialing pad to enter the letters

or numbers of your password. Look for the letters listed on the number keys to know which number key to press. For some letters/numbers, you will need to press the number key several times until the correct letter/number appears on the display screen. For special characters (i.e., %, &, #) press the 1 key repeatedly.

NOTE:

Depending on the type of security on your wireless network, you may

not be asked to enter a password.

5. After you have entered the password, press the YES button to accept. CapTel will save your network settings, and connect to your wireless network.

TIP: Some passwords are case-sensitive. Press the UP arrow button to shift lock for capital letters. Press the UP arrow button again to return to lower case.

Example: To enter the letter “R”, press the UP arrow key to set shift-lock to capital letters, then press the number 7 key three times until you see “R” on the display screen.

TIP: After you have typed your password, double-check that you have all the letters and numbers listed correctly, and that any capital/lower case letters are entered properly. If the password is not correct, CapTel will not be able to connect to your WiFi network.

Please Enter WPA Password:

7547534933_

Press YES to Accept

for Shift, for Backspace, # for Space

SETUP - WiFi

20 • GETTING STARTED Customer Service: 888-269-7477

Set Time and Date

1. Use the UP or DOW N arrow buttons to highlight the Time Zone that your new CapTel phone is located in. Once the correct Time Zone is highlighted, press the YES button to select.

2. Do you live in an area that observes Daylight Savings Time? If so press the YES button. If not, press the NO button.

3. CapTel shows you the current time and date setting. If you want to make changes, use the UP or DOW N arrow buttons to move the blue highlight over the number that you want to change.

4. On the dialing pad, press the key that lists the number you want to use.

Example: To set the time for

11:30, press the “1” key twice, then press the “3” key followed by the “0” key.

NOTE:

Once your CapTel phone connects to the Internet, it automatically checks to make sure that you have the most current software version. If needed, your phone will automatically update its software over the Internet connection. Watch the display screen to follow the progress. Your CapTel phone may reboot as part of the update process. Once the entire process is completed, you will be able to continue with the installation.

SET THE TIME AND DATE

12:13 AM

01/01/2018

Use 2 for AM Use 7 for PM

Use the keypad to enter the Time and Date

Press YES to accept or NO to exit

SETUP - DAYLIGHT SAVINGS

Do You Observe Daylight Savings?

Press YES or NO to answer

SETUP - TIMEZONE

Eastern Central Mountain Paciﬁ c Alaskan Hawaiian

Press or to Change the Selection

Press YES to Accept

Customer Service: 888-269-7477 GETTING STARTED • 21

NOTE: When you enter the date setting, only the last two numbers in the year can be changed.

When you have set the time and date, press the YES button to save.

SET THE TIME AND DATE

12:13 AM

10/15/2018

Use 2 for AM

Use 7 for PM

Use the keypad to enter the Time and Date

Press YES to accept or NO to exit

TIP: To change the time from AM to PM, make sure the AM/PM section is highlighted, then press the 2 key for “AM” and the 7 key for “PM”.

22 • GETTING STARTED Customer Service: 888-269-7477

Registering Your CapTel Phone

The ﬁrst time that you set up your CapTel 840i, you will be asked to register your phone and agree to the Terms & Conditions for using CapTel. Registration is required by the FCC before the Captions feature can be activated.

Once you complete this step, you will not need to register again, even if you move your phone to a new location.

NOTE: If your phone display shows different directions than the instructions below, please follow the directions on your CapTel phone display screen to complete your registration.

To register:

In some cases, the display screen may ask you to register your CapTel phone by going online or calling CapTel Customer Service. Follow the directions on the screen to register.

Or, press the blue Customer

Service button to reach an Installation Help Specialist.

Once you’ve registered, press the

CAPTIONS button to clear the registration screen and continue.

1. The display screen alerts you

that you should read and agree to the Terms & Conditions for using CapTel.

2. The display screen lists the

Terms & Conditions for using the CapTel phone.

**************** Terms & Conditions **************** Before using the CAPTIONS feature, please register your phone at www.CapTel.com or Contact CapTel Customer Service.

This phone’s ESN is 424C5500146

Press NO to exit

Please register your phone at www.CapTel.com

or Contact CapTel Customer Service.

After registering your ESN (424C5500146)

press the CAPTIONS button to continue.

Press YES for Options

Before using CAPTIONS feature,

please read and agree to the following

Terms & Conditions

Downloading – Please Hold

Customer Service: 888-269-7477 GETTING STARTED • 23

3. Follow the directions on the display screen to review each of the Terms & Conditions. Press the YES button to accept each statement.

Once you’ve agreed to all the Terms & Conditions, the process is complete. Congratulations! You can begin making and answering calls with captions.

If you do not agree with the Terms & Conditions, press the NO button. The CAPTIONS feature will remain off during your calls. You can still use CapTel as a standard telephone, but you will not receive captions during your calls.

Captions will not be activated on your phone until the Terms & Conditions are accepted.

To review the Terms & Conditions wording again, press the

CAPTIONS button. The Terms & Conditions information will appear again, and you will have another opportunity to accept the Terms & Conditions by pressing the YES button.

If you have any questions about the Terms & Conditions or how to

Terms & Conditions were not accepted.

Press CAPTIONS button to review

terms & conditions.

Press YES for Options

12:53 PM

*************** Registration Terms ****4 of 5***

I understand that the cost of captioning each internet protocol captioned telephone call is funded through a federal program.

Press YES to accept or press NO to deny

*************** Registration Terms **************

Your phone is now registered.

Thanks for choosing CapTel.

Press any key to exit

24 • GETTING STARTED Customer Service: 888-269-7477

Getting Help

If you have any questions, comments, or concerns as you use your new CapTel 840i, we’re here to help. Use any of these ways to contact us:

CUST SERV Button

Pick up the handset and press the CUST SER V button to

automatically speed dial directly to our helpful Customer Service team. If you are in an ofﬁce setting, you may need to dial “9” ﬁrst and then press the CUST SER V button. (Available 24 hours a day, 7 days a week. Closed on major holidays.)

Help materials are also available online at our website.

Phone: 1-888-269-7477 (Available 24 hours a day, 7 days a week) FAX: (608) 204-6167

Mail: CapTel Customer Service

450 Science Drive Madison, WI 53711

Email: CapTel@CapTel.com Online: www.CapTel.com

(Live Chat help available at our website)

Customer Service: 888-269-7477 MAKING AND ANSWERING CALLS • 25

This section explains how to place outgoing calls and how to answer incoming calls with your CapTel 840i.

TOPICS:



Dialing a Phone Number Directly



Calling Using the Speed Dial Buttons



Calling a Number in the Phone Book



Answering an Incoming Call



Adjusting the Volume



Adjusting the Sound – TONE



Knowing What Sounds are on the Line

SECTION 2

Making and Answering Calls

26 • MAKING AND ANSWERING CALLS Customer Service: 888-269-7477

Dialing a Phone Number Directly

1. Lift the handset.

2. Make sure the CAPTIONS button is on (red light on). You can turn captions on/off at any time during your call by pressing the CAPTIONS button.

3. Dial the phone number of the person you wish to call.

NOTE: If you need to dial a 9 or other number to get an “outside” line, enter that number ﬁrst, then dial the phone number.

4. As you dial, the display screen shows the status as your CapTel phone connects to the captioning service, letting you know when captions are ready.

NOTE: It is okay if the captioning service connects before you ﬁnish dialing the phone number, just keep dialing.

Listen or watch the signal meter to know when someone answers. Watch the display screen for captions. Begin your conversation as you normally would.

When you are done with your

call, hang up the handset.

TIP:

Remember to dial 1+ area code if the number you are calling is long distance.

TIP:

Need more time dialing? You can leave the CapTel handset down (hung up) and press the phone number buttons on the dial pad. When you are ready to place your call, pick up the CapTel handset. CapTel will dial the phone number you entered.

Dialing: 555

Waiting for Captions

Stage 7 of 8

(CapTel CA# C1234) (Tones) Ringing 1 2 3 (M) Hello this is John who is calling please

5557685

Dial a Number

or Press Speed Dial

Customer Service: 888-269-7477 MAKING AND ANSWERING CALLS • 27

Calling Using the Speed Dial Buttons

NOTE: You must save telephone numbers in the Speed Dial buttons before they can be used to dial. Please see page 80 for directions.

1. Make sure the CAPTIONS button is on (red light on).

2. Press the SPEED DIAL button with the number that you want to call.

3. Lift the handset. Your CapTel phone will dial the phone number for you automatically. As you dial, the display screen shows the status as your CapTel phone connects to the captioning service, letting you know when captions are ready.

4. Listen or watch the signal meter to know when someone answers. Watch the display screen for captions. Begin your conversation as you normally would.

When you are done with your

call, hang up the handset.

Dialing: Mary 5551234

Waiting for Captions

Stage 7 of 8

(CapTel CA# C1234) (Tones) Ringing 1 2 3 (F) Hello this is Mary who is calling please

Mary

5551234

Signal Meter

Dial a Number

or Press Speed Dial

28 • MAKING AND ANSWERING CALLS Customer Service: 888-269-7477

Calling a Number in the Phone Book

NOTE: Phone numbers must already be saved in the Phone Book before you can use the Phone Book to dial. Please see page 73 for directions.

1. Make sure the CAPTIONS button is on (red light on).

2. With the handset hung up, press the YES button to see the Options menu.

3. Check that Dial from Phone

Book is highlighted. Press the YES button to select.

4. Press the UP arrow or DOWN arrow buttons to ﬁ nd the person you want to call.

5. Pick up the handset. Your CapTel phone dials the number for you automatically.

6. Listen or watch the signal meter to know when someone answers. Watch the display screen for captions. Begin your conversation as you normally would.

When you are done with your

call, hang up the handset.

OPTIONS

Dial from Phone Book Answering Machine Call History Edit Phone Book Conversations Settings

Press YES to select or press NO to exit Options

PHONE BOOK (3 of 3)

Name: Mary Number: 555-1234

Please lift handset to dial this number or

Press NO to exit

DOWN

Dialing: Mary 5551234

Waiting for Captions

Stage 7 of 8

Customer Service: 888-269-7477 MAKING AND ANSWERING CALLS • 29

Answering an Incoming Call

1. When your CapTel phone rings, the display will light up to alert you to an incoming call.

NOTE: If you have Caller ID service, you will see the name and/or the phone number of the person calling.

2. Make sure the CAPTIONS button is on (red light on).

3. Pick up the handset, and answer the call as you normally would.

4. Listen or watch the signal meter for a response. Watch the display screen for captions.

TIP: If you answer on an extension telephone and want to get captions, just pick up the CapTel handset and press any of the number keys. Your CapTel phone will connect to the Captioning Service, and you will be able to view captions of the call on the CapTel display screen. For more options, see “Line in Use” on page 95.

(CapTel CA# C1234) (F) Hi mom it’s Mary calling

Mary

5551234

30 • MAKING AND ANSWERING CALLS Customer Service: 888-269-7477

Adjusting the Volume

You can increase the volume of the person’s voice coming through the handset, up to a 40 dB gain from min/max on captioned calls (when the CAPTIONS button is off, the maximum ampliﬁcation is 18 dB gain). Watch the lights above the VOLUME bar to see what level the volume is set to.

To increase the volume (make sounds louder) during a call,

press the

right side of the VOLUME bar.

To decrease the volume (make sounds softer) during a call,

press the

left side of the VOLUME bar.

To save your volume setting so that it will be used during every captioned call, see Saving the Captions Volume on page 92.

WA RNING: The maximum volume setting on captioned calls is very loud. People who do not need ampliﬁcation should not use the phone at its highest volume setting. The volume level automatically returns to a mid-range setting whenever the phone is hung up.

Customer Service: 888-269-7477 MAKING AND ANSWERING CALLS • 31

Adjusting the Sound – TONE

You can adjust the Tone setting to a frequency range that works best for your hearing level – to emphasize HIGH, MEDIUM, or LOW frequency sounds. The Tone setting can be adjusted during, before, or after a call. The setting will remain in effect until you change it again.

If you hear low-frequency tones

better, press the TONE button repeatedly until you see “Tone is Low” on the display screen.

If you hear mid-range frequency

tones better, press the TONE button repeatedly until you see “Tone is Medium” on the display screen.

If you hear high-frequency tones

better, press the TONE button repeatedly until you see “Tone is High” on the display screen.

NOTE: You can also use a headset

or neckloop to enhance the sound quality. Please see page 11 for instructions.

Tone is

Low

Tone is

Medium

Tone is

High

32 • MAKING AND ANSWERING CALLS Customer Service: 888-269-7477

Knowing What Sounds Are on the Line

The display screen tells you what sounds are occurring during your call with two visual indicators: the Signal meter and the Outgoing Volume meter. These meters only appear during captioned calls.

The Signal Meter

This helpful meter lights up to indicate sounds on the handset, such as the caller’s voice or a busy signal. It shows whenever a sound is coming through the handset, even if the sound is not loud enough for you to hear. The size of this meter expands and contracts with the volume of the sound. Very loud sounds cause the meter to completely light up the whole box. Quiet sounds may cause just a single dot on the display to light up. This meter can help you gauge when a person is ﬁnished speaking or initially answers a call.

The Outgoing Volume Meter

This meter helps you see how loudly you are speaking. More of the bar lights up if you speak loudly. Less of the bar lights up if you speak quietly. You can use the volume meter to gauge the volume of your own voice during a call.

NOTE: If the Outgoing Volume meter is ﬁlling completely or consistently turns red, you may be speaking too loudly or are holding the telephone handset too close to your mouth.

Signal Meter

Outgoing

Volume

Meter

(CapTel CA# C1234) (Tones) Ringing 1 2 3 (M) Hello this is John who is calling please

18004822424

(CapTel CA# C1234) (Tones) Ringing 1 2 3 (M) Hello this is John who is calling please

18004822424

Customer Service: 888-269-7477 VIEWING CAPTIONS • 33

This section explains how to adjust and review conversation captions.

SECTION 3

Viewing Captions

TOPICS:



Turning Captions On/Off During a Call



Viewing Corrections



Reviewing Captions During a Call



Reviewing Captions After Hanging Up



Saving Conversations



Erasing All Conversations



Changing the Caption Font Size



Setting the Color of the Captions



Setting how Captions Scroll Across the

Display Screen



Adjusting the Brightness of the Display Screen

34 • VIEWING CAPTIONS Customer Service: 888-269-7477

Turning Captions On/Off During a Call

You can turn captions on at any time during your call by pressing

the CA PTIONS button. When the red light around the CAPTIONS button is lit, you will see captions of everything the other party says. When the light is off, you will not receive captions.

If you turn captions on in the middle of a call, there will be a brief

delay as your CapTel 840i phone connects to the Captioning Service. Then, captions will begin. During this time, you may still talk/listen to the other party. You do not need to wait for captions to begin if you can hear the other party well enough to carry on the conversation. You can speak at any time even if captions are not present.

Viewing Corrections

On occasion, word errors may appear in the captions due to the voice recognition system the Captioning Service uses. The Captioning Service will try to correct any word errors as they occur. The corrected word appears in [brackets] to let you know a correction has been made.

There may be a slight delay before the word error is corrected. If you are unclear about what was said, ask your caller to clarify.

(CapTel CA# 1234) (F) we’re looking forward to seeing you tonight let’s meet at the restaurant lever on should be there by 8 o’clock

16082385400

Word Error

(CapTel CA# 1234) (F) we’re looking forward to seeing you tonight let’s meet at the restaurant lever on should be there by 8 o’clock [everyone]

16082385400

Correction

Customer Service: 888-269-7477 VIEWING CAPTIONS • 35

Reviewing Captions During a Call

While on a call, press the UP

arrow button to scroll back through captions that appeared earlier in the conversation. You can continue talking or listening while you review captions. Everything the other party says will continue to be captioned, even while you are looking back at earlier captions.

When you are ready to return to the live conversation captions, press the NO button. Anything the other party said during the time you were reviewing captions will appear, and the live captions will continue as usual.

You can go back, again, at any time during the call to review what was said. Just press the UP arrow button.

NOTE: Your CapTel phone holds up to 50 conversations (or 62,000 characters) in conversation memory. If the conversation memory ﬁlls up entirely, older captions will be erased as new captions come in.

(CapTel CA# 1234) (F) Hi mom how are you I am ﬁne the weather is so nice outside and I am getting the garden ready what have you been up to oh that is nice did you have fun oh he’s ﬁne he’s getting bigger mom he grew another inch

***Press NO to return to Conversation***

36 • VIEWING CAPTIONS Customer Service: 888-269-7477

Reviewing Captions After Hanging Up

To review captions after your conversation is ended and the phone is hung up:

1. With the handset hung up, press the YES button to see the Options menu.

2. Press the DOWN arrow button repeatedly until Conversations is highlighted. Press the YES button to select.

3. Check that Review Conversations is highlighted. Press the YES button to select. You will see a list of your calls, with the most recent call on the top of the screen. Previous calls appear further down the list.

4. Press UP or DOWN arrow button to scroll through the list of calls. When the call you want is highlighted, press the YES button to select.

5. You will see captions of the selected conversation. Use the UP or DOWN arrow buttons to scroll through the conversation.

OPTIONS

Dial from Phone Book Answering Machine Call History Edit Phone Book Conversations Settings

Press YES to select or press NO to exit Options

CONVERSATIONS

Review Conversations Save Conversations Erase All Conversations

Press YES to select or press NO to exit

CONVERSATIONS

2/6 1:03 PM, Mary

2/3 11:50 AM, Julie

2/2 2:30 PM, CapTel Customer Service

1/30 4:32 PM, 18004822424

1/29 3:30 PM, 18004822424

1/27 2:35 PM, 18004822424

Press or to Change the Selection

Press YES to select or press NO to exit

2/3 11:50 AM, Julie

(CapTel CA# 1234) (F) Hi mom how are you I am ﬁ ne the weather is so nice outside and I am getting the garden ready what have you been up to oh that is nice did you have fun oh he’s ﬁ ne he’s getting bigger mom he grew another inch

Press YES to Erase or NO to exit

2/3 11:50 AM, Julie

Customer Service: 888-269-7477 VIEWING CAPTIONS • 37

6. When you are done, press YES to Erase or press NO to exit.

7. Press the NO button repeatedly to exit out of the menu system.

NOTE: Your CapTel phone comes with the Save Conversations feature enabled,

letting you view conversation captions after you’ve hung up the phone. To turn off

this feature, please see page 38. If you turn off the Save Conversations feature, all conversation captions will be erased every time you hang up the phone.

he grew another inch we can’t wait to see you this weekend does 9:00 work for you? I’ll bring that recipe I told you about okay sounds good see you then bye mom

Press YES to Erase or NO to exit

2/3 11:50 AM, Julie

38 • VIEWING CAPTIONS Customer Service: 888-269-7477

Saving Conversations

You can set your CapTel phone to Save Conversations after the call has ended and the phone is hung up. This allows you to go back and review what was said after you’ve hung up. You can review up to 50 conversations (or 62,000 characters). Or, you can have captions erased every time the phone is hung up. The default setting is to Save Conversations after the call is ended.

To change the Save Conversations setting:

1. With the handset hung up, press the YES button to see the Options menu.

2. Press the DOWN arrow button repeatedly until Conversations is highlighted. Press the YES button to select.

3. Press the DOWN arrow button until Save Conversations is highlighted. Press the YES button to select.

4. Press UP or DOWN arrow button to turn SAVE CONVERSATIONS on or off.

Save Conversations On saves conversation captions after the call is ﬁ nished and the phone is hung up.

Save Conversations Off erases the conversation captions after every call.

OPTIONS

Dial from Phone Book Answering Machine Call History Edit Phone Book Conversations Settings

Press YES to select or press NO to exit Options

CONVERSATIONS

Review Conversations Save Conversations Erase All Conversations

Press YES to select or press NO to exit

SAVE CONVERSATIONS CURRENTLY ON

Save Conversations On Save Conversations Off

Press YES to accept or NO to exit

Customer Service: 888-269-7477 VIEWING CAPTIONS • 39

After you’ve made your selection, press the YES button to accept or the NO button to exit out of Conversation Options.

Press the NO button repeatedly to exit out of the menu system.

NOTE: This setting will remain On/Off until you change it again.

NOTE: Your CapTel phone holds up to 50 conversations (or 62,000 characters)

in conversation memory. If the conversation memory ﬁ lls up entirely, older captions will be erased as newer captions come in.

SAVE CONVERSATIONS CURRENTLY ON

Save Conversations On Save Conversations Off

Press YES to accept or NO to exit

40 • VIEWING CAPTIONS Customer Service: 888-269-7477

Erasing All Conversations

You can erase all conversation captions stored in memory. To delete your saved conversations:

1. With the handset hung up, press the YES button to see the Options menu.

2. Press the DOWN arrow button repeatedly until Conversations is highlighted. Press the YES button to accept.

3. Press the DOWN arrow button until Erase All Conversations is highlighted. Press the YES button to accept.

4. The display screen asks Would

You Like to Erase All Conversations? Press the YES

button to erase captions. Or, press the NO button to exit.

5. Press the NO button repeatedly to exit out of the menu system.

Would You Like to

Erase All Conversations?

Press YES to erase or NO to exit

CONVERSATION OPTIONS

Conversation Memory is Empty

OPTIONS

Dial from Phone Book Answering Machine Call History Edit Phone Book Conversations Settings

Press YES to select or press NO to exit Options

CONVERSATIONS

Review Conversations Save Conversations Erase All Conversations

Press YES to select or press NO to exit

Customer Service: 888-269-7477 VIEWING CAPTIONS • 41

Changing the Caption Font Size

You can adjust the font size of the conversation captions to be larger or smaller, making the captions easier to read. You need to change the font size before or after a call; you cannot change the font size during a live captioned call.

NOTE: Changing the font size applies only to conversation captions. The font size and style for your CapTel 840i Options menu always remains the same.

To change the caption font size:

1. With the handset hung up, press the YES button to see the Options menu.

2. Press the DOWN arrow button repeatedly until Settings is highlighted. Press the YES button to select.

3. Press the DOWN arrow button repeatedly until Display Settings is highlighted. Press the YES button to select.

4. Press the DOW N arrow button until Set Conversation Font

Size is highlighted. Press the YES button to select.

OPTIONS

Dial from Phone Book Answering Machine Call History Edit Phone Book Conversations Settings

Press YES to select or press NO to exit Options

SETTINGS

Caption Settings Phone Settings Display Settings Network Settings Set the Time and Date Update Phone

Press YES to select or press NO to exit

DISPLAY SETTINGS

LCD Brightness Set Conversation Colors Set Conversation Font Size Conversation Smooth Scroll

Press YES to select or press NO to exit

42 • VIEWING CAPTIONS Customer Service: 888-269-7477

5. The display screen shows what the current font size setting is.

6. Press UP or DOWN arrow buttons to select the font size you want: SMALL, MEDIUM, LARGE or EXTRA LARGE.

7. Once you’ve selected the font size, press the YES button to accept or press the NO button to exit.

8. Press the NO button repeatedly to exit out of the menu system.

NOTE: You need to adjust/select the caption font size before or after a call. You cannot adjust the caption font size during a live call.

SET CONVERSATION FONT SIZE

Conversation Font is:

SMALL

Use or to select Conversation Fonts

Press YES to accept Font or NO to exit

SET CONVERSATION FONT SIZE

Conversation Font is: Medium

Use or to select Conversation Fonts

Press YES to accept Font or NO to exit

SET CONVERSATION FONT SIZE

Conversation Font is: LARGE

Use or to select Conversation Fonts

Press YES to accept Font or NO to exit

SET CONVERSATION FONT SIZE

Conversation Font is: EXTRA LARGE

Use or to select Conversation Fonts

Press YES to accept Font or NO to exit

Customer Service: 888-269-7477 VIEWING CAPTIONS • 43

Setting the Color of the Captions

You can change the color of the caption font and the background

color on the display screen to a color combination that you prefer. You need to set the conversation colors before or after a call. You cannot change the caption colors during a live captioned call.

NOTE: Changing the font colors applies only to conversation captions. The font size and style for your CapTel 840i menu options always remains the same.

To change the caption font or background colors:

1. With the handset hung up,

press the YES button to see the Options menu.

2. Press the DOWN arrow button

repeatedly until Settings is highlighted. Press the YES button to select.

3. Press the DOWN arrow button

repeatedly until Display Settings is highlighted. Press the YES button to select.

4. Press the DOWN arrow button

repeatedly until Set Conversation Colors is highlighted. Press the YES button to select.

OPTIONS

Dial from Phone Book Answering Machine Call History Edit Phone Book Conversations Settings

Press YES to select or press NO to exit Options

SETTINGS

Caption Settings Phone Settings Display Settings Network Settings Set the Time and Date Update Phone

Press YES to select or press NO to exit

DISPLAY SETTINGS

LCD Brightness Set Conversation Colors Set Conversation Font Size Conversation Smooth Scroll

Press YES to select or press NO to exit

44 • VIEWING CAPTIONS Customer Service: 888-269-7477

5. The display screen shows what the current text color and background color are set to, with an

pointing toward the

Text Color setting. Press the YES button to select Text Color.

6. A color palette appears on the bottom of the display. Use the UP and DOWN arrow keys to move through the various font color choices. When you ﬁnd a font color you prefer, press the YES button to accept.

7. The display

moves down to indicate Background Color. Press the UP and DOWN arrow keys to move through the various background color choices. When you ﬁnd a background color you prefer, press the YES button to accept.

8. Press the NO button repeatedly to exit out of the menu system.

NOTE: Whichever color you select for text will not be available as a background color choice.

SET CONVERSATION COLORS

Text Color: BLUE

Background Color: WHITE

or to select Text or Background Colors

Press YES to change Colors or NO to exit

SET CONVERSATION COLORS

Text Color: BLACK Background Color: WHITE

Use or to select Conversation Colors

Press YES to accept Colors or NO to exit

SET CONVERSATION COLORS

Text Color: BLACK Background Color: WHITE

Use or to select Conversation Colors

Press YES to accept Colors or NO to exit

Customer Service: 888-269-7477 VIEWING CAPTIONS • 45

Setting How Captions Scroll Across the Display Screen

You can control how the captions appear on your display screen: either appear ing word-by-word as each word is captioned or by scrolling line-by-line in a continuous movement. The default setting is word-by-word. To turn on scrolling:

1. With the handset hung up, press the YES button to see the Options menu.

2. Press the DOWN arrow button repeatedly until Settings is highlighted. Press the YES button to select.

3. Press the DOWN arrow button repeatedly until Display Settings is highlighted. Press the YES button to select.

4. Press the DOWN arrow button repeatedly until Conversation Smooth Scroll is highlighted. Press the YES button to select.

OPTIONS

Dial from Phone Book Answering Machine Call History Edit Phone Book Conversations Settings

Press YES to select or press NO to exit Options

SETTINGS

Caption Settings Phone Settings Display Settings Network Settings Set the Time and Date Update Phone

Press YES to select or press NO to exit

DISPLAY SETTINGS

LCD Brightness Set Conversation Colors Set Conversation Font Size Conversation Smooth Scroll

Press YES to select or press NO to exit

46 • VIEWING CAPTIONS Customer Service: 888-269-7477

5. Press the UP or DOWN arrow button to highlight CONVERSATION SMOOTH SCROLL on or off.

Conversation Smooth Scroll

On rolls captions across the

display screen line-by-line in a continuous movement.

Conversation Smooth Scroll

Off displays captions word-by-

word as each word is captioned.

6. After making your selection, press the YES button to accept or press the NO button to exit.

7. Press the NO button repeatedly to exit out of the menu system.

NOTE: This setting will remain On/Off until you change it again.

CONVERSATION SMOOTH SCROLL CURRENTLY OFF

Conversation Smooth Scroll On Conversation Smooth Scroll Off

Press YES to accept or NO to exit

Customer Service: 888-269-7477 VIEWING CAPTIONS • 47

Adjusting the Brightness of the Display Screen

You can adjust the brightness of your CapTel 840i display screen to make it easier to read in well-lit or dimly-lit environments.

NOTE: You need to adjust the brightness of the Display Screen before or after a call. You cannot set the display screen brightness during a live captioned call.

To adjust the brightness of the Display Screen:

1. With the handset hung up, press the YES button to see the Options menu.

2. Press the DOWN arrow button repeatedly until Settings is highlighted. Press the YES button to select.

3. Press the DOWN arrow button repeatedly until Display Settings is highlighted. Press the YES button to select.

4. Check that LCD Brightness is highlighted. Press the YES button to select.

OPTIONS

Dial from Phone Book Answering Machine Call History Edit Phone Book Conversations Settings

Press YES to select or press NO to exit Options

SETTINGS

Caption Settings Phone Settings Display Settings Network Settings Set the Time and Date Update Phone

Press YES to select or press NO to exit

DISPLAY SETTINGS

LCD Brightness Set Conversation Colors Set Conversation Font Size Conversation Smooth Scroll

Press YES to select or press NO to exit

48 • VIEWING CAPTIONS Customer Service: 888-269-7477

5. The display screen shows what the current brightness level is set to: Minimum, Medium, or Maximum. Use the UP and DOWN arrows to highlight the level of brightness you would like. Press the YES button to select.

NOTE: The display screen will

change brightness levels as you select the options.

6. Press the NO button repeatedly to exit out of the Options menu.

LCD BRIGHTNESS CURRENTLY MAXIMUM

Minimum Medium Maximum

Press YES to accept or NO to exit

Customer Service: 888-269-7477 CALL HISTORY • 49

This section explains how to use Call History to see who has called you and to see any incoming calls that you may have missed.

SECTION 4

Call History

TOPICS:



About Caller ID



Using Call History to See Recent Calls



Adding a Call History Entry to the

Phone Book



Clearing All Caller ID Entries

NOTE: Call History requires Caller ID service from your phone company. If your phone service does not include Caller ID, you will not be able to view Call History with your CapTel 840i.

About Caller ID

If an incoming call is from someone whose information is already saved in your CapTel Phone Book, the Caller ID listing that appears on the display screen will show the name of the caller as it appears in your Phone Book. For example, if you saved a nickname in the CapTel Phone Book, the caller’s nickname will appear in the Caller ID information.

50 • CALL HISTORY Customer Service: 888-269-7477

Using Call History to See Recent Calls

Your CapTel 840i phone keeps a list of the most recent incoming phone calls, including calls you may have missed. Your CapTel phone stores Call History information for up to 50 incoming phone calls.

The CapTel display screen automatically shows you the phone number of the person who called you most recently, even if you were not there to answer the call. Depending on your Caller ID service, the display screen may also list the name of the caller. To see other callers’ information saved in Call History

press the DOWN arrow button to scroll back through recently received calls.

Missed Calls

Any unanswered calls appear as New Calls in the display screen.

1. To review calls, press the DOWN arrow button.

2. Use the UP and DOWN arrow buttons to move backwards and forwards through previous call listings.

NOTE: You can call the phone number shown in Call History by lifting the handset. Your CapTel phone will dial the number automatically.

CALL HISTORY (1 OF 2)

Please lift handset to dial this number or

Press YES for more options, press NO to exit

DOWN

SMITH AUTO SHOP

321-555-9876

07/02 08:38 AM

Press YES for Options

2 New Calls to view

12:53 PM

DOWN

Customer Service: 888-269-7477 CALL HISTORY • 51

Previous Calls

You can review Call History information from previous calls at any time. To review recent calls in Call History:

1. With the handset hung up press the YES button to see the Options menu.

2. Press the DOWN arrow button repeatedly until Call History is highlighted. Press the YES button to accept.

3. Make sure View Caller ID History is highlighted. Press the YES button to accept.

4. The CapTel display screen will show you a list of phone numbers of calls to your CapTel 840i, listing the most recent call ﬁ rst and going back in chronological order.

5. Use the UP and DOWN arrow buttons to move backward and forward through previous call listings.

NOTE: You can call the phone number shown in Call History by lifting the handset. Your CapTel phone will dial the number automatically.

6. When you are done, press the NO button repeatedly to exit out of Call History.

OPTIONS

Dial from Phone Book Answering Machine Call History Edit Phone Book Conversations Settings

Press YES to select or press NO to exit Options

CALL HISTORY (2 OF 3)

Please lift handset to dial this number or

Press YES for more options, press NO to exit

TRI-STATE DENTAL

321-555-8563

07/15 09:45 AM

DOWN

CALL HISTORY (3 OF 3)

Please lift handset to dial this number or

Press YES for more options, press NO to exit

JOE’S DRY CLEANING

321-555-4422

08/06 10:15 AM

CALLER ID

Press YES to Select Press NO to exit Options

View Caller ID History Clear All Caller ID

View Caller ID History

—

TIP: You can delete Call History entries individually as you review them. When you see the entry you want to delete, press the Yes button for more options. Make sure Delete Entry is highlighted, then press Yes to accept.

52 • CALL HISTORY Customer Service: 888-269-7477

Adding a Call History Entry to the Phone Book

You can add the phone number and contact information from a Call History entry to your CapTel Phone Book, letting you save that caller’s information to dial easily.

To add a Call History entry in the Phone Book:

1. With the handset hung up press the YES button to see the Options menu.

2. Press the DOWN arrow button repeatedly until Call History is highlighted. Press the YES button to accept.

3. Make sure View Caller ID History is highlighted. Press the YES button to accept.

4. The CapTel display screen will show you a list of phone numbers of calls to your CapTel 840i, listing the most recent call ﬁ rst and going back in chronological order.

5. Use the UP and DOWN arrow buttons to move through the call list until you ﬁ nd the entry you want to save to the Phone Book. Press the YES button for more options.

6. Press the DOWN arrow button to highlight Add Entry to Phone Book. Press the YES button to select.

OPTIONS

Dial from Phone Book Answering Machine Call History Edit Phone Book Conversations Settings

Press YES to select or press NO to exit Options

CALL HISTORY ENTRY

Delete Entry Add Entry to Phone Book

Peterson, Julia 321-555-2354 08/03 10:33 AM

Press YES to select or press NO to exit

Add Entry to Phone Book

CALLER ID

Press YES to Select Press NO to exit Options

View Caller ID History Clear All Caller ID

View Caller ID History

—

CALL HISTORY (2 OF 3)

Please lift handset to dial this number or

Press YES for more options, press NO to exit

Peterson, Julia

321-555-2354

08/03 10:33 AM

DOWN

Customer Service: 888-269-7477 CALL HISTORY • 53

7. The display shows different options for the telephone number format to save. For example, if the phone number is local, you do not need to save the area code with the phone number. If the phone number is long distance, you may need to save “1” plus the area code with the phone number.

Use the UP and DOWN arrow

buttons to highlight the correct telephone number format. Press the YES button to accept.

8. The display shows the name and phone number that will be saved in the CapTel Phone Book. If needed, you can edit the Name listed by using the UP and DOWN arrow keys and the CapTel dialing pad to make changes. Press the YES button to accept.

9. If needed, you can edit the phone Number by using the UP and DOWN arrow keys and the CapTel dialing pad to make changes. Press the YES button to accept.

10. When you are done, press the

NO button repeatedly to exit.

SELECT NUMBER FORMAT

555-2354 321-555-2354 1-321-555-2354

Press YES to select or press NO to exit

Press number to add dial preﬁ x

EDIT PHONE BOOK

Name: Peterson, Julia_ Number: 555-2354

Press YES to edit number or NO to Cancel

for Shift, for Backspace, # for Space

Name: Peterson, Julia Number: 555-2354_

** Saved **

54 • CALL HISTORY Customer Service: 888-269-7477

Clearing All Caller ID Entries

You can delete individual Caller ID entries as you review them (see page 48) or you can erase all Caller ID listings at one time.

To clear (delete) all Caller ID entries at one time:

1. With the handset hung up, press the YES button to see the Options menu.

2. Press the DOWN arrow button repeatedly until Call History is highlighted. Press the YES button to select.

3. Use the DOWN arrow button to highlight Clear All Caller ID. Press the YES button to select.

4. The display asks Would You Like to Clear All Caller ID? Press YES to erase all Caller ID listings.

5. Press the NO button repeatedly to exit out of the Options menu.

OPTIONS

Dial from Phone Book Answering Machine Call History Edit Phone Book Conversations Settings

Press YES to select or press NO to exit Options

CLEAR CALLER ID

Would You Like to

Clear All Caller ID?

CALLER ID

Press YES to Select Press NO to exit Options

View Caller ID History Clear All Caller ID

—

Press YES to accept NO to exit

Customer Service: 888-269-7477 USING THE ANSWERING MACHINE • 55

Using the Answering Machine

This section explains how to use the built-in Answering Machine to see messages that people leave for you. You can hear the voice recording and press the CAPTIONS button to read captions of the message.

Using the

SECTION 5

TOPICS:



Turning Answering Machine On/Off



Playing Your Answering Machine Messages



Clearing All Messages



Recording a Personal Greeting Message



Setting the Number of Rings Before

Answering



Making Incoming Messages Audible/Silent



Remotely Accessing Your Answering

Machine Messages



To Access Your Answering Machine

Messages Remotely



Captioning External Answering Machine

Messages

56 • USING THE ANSWERING MACHINE Customer Service: 888-269-7477

Turning Answering Machine On/Off

Your CapTel phone comes with a built-in answering machine that will answer calls and take messages for you when you are unavailable. The Answering Machine records the voice message and lets you play it back with captions. Up to 63 recordable messages can be saved, each message can be up to 2 minutes long.

To turn the Answering Machine On:

1. With the handset hung up, press the YES button to see the Options menu.

2. Press the DOWN arrow button until Answering Machine is highlighted. Press the YES button to select.

3. Check that Answ ering Machine On/Off is highlighted. Press the YES button to select.

4. Use the UP or DOW N arrow buttons to highlight Answ ering

Machine On or Off. Press the YES button to select.

5. Press the NO button repeatedly to Exit.

The Answering Machine will stay on or off until you change this setting.

OPTIONS

Dial from Phone Book Answering Machine Call History Edit Phone Book Conversations Settings

Press YES to select or press NO to exit Options

Answering Machine

ANSWERING MACHINE CURRENTLY ON

Answering Machine On Answering Machine Off

Press YES to accept or NO to exit

Answering Machine On

TIP: When the phone is not in use, the Answering Machine icon ( ) appears in the CapTel display screen whenever the Answering Machine is turned on, letting you quickly check at a glance if the Answering Machine is turned on or off.

ANSWERING MACHINE

Answering Machine On/Off Play/Erase Messages Clear All Messages Greeting Message Answering Machine Settings Caption External Ans Machine

Press YES to select or press NO to exit

Answering Machine On/Off

Customer Service: 888-269-7477 USING THE ANSWERING MACHINE • 57

Playing your Answering Machine Messages

You can listen to your Answering Machine messages over the

CapTel

handset, while at the same time reading captions of what the messages say. There are two ways to play your Answering Machine messages:

Option 1: From

CapTel

Display Screen

The CapTel display lets you know when there are new messages waiting for you. Press the

button to listen to new messages.

2. Follow the directions on the

display screen to lift the

CapTel

handset and listen to your messages.

The CAPTIONS light will go off and captions of the recorded message will appear on the display screen.

When you are ﬁnished listening to each message, you can: Press YES to erase the message; Press

to replay the current message; Press UP arrow button to review previous messages; Press

DOWN

arrow button to

move to the next message

Hang up the handset when you are ﬁnished playing your messages.

NOTE: If you need to, you can have the message re-captioned. This is helpful if you notice a word error in the captions. Just press the CAPTIONS button, and the answering machine message will play over again – with new captions.

Press YES for Options

2 New Messages to view

12:53 PM

PLAY ANSWERING MACHINE MESSAGES

Please Lift Handset to Listen to

Answering Machine Messages

2 New Messages

3 Old Messages

Press NO to exit

(CapTel CA# C3280) (F) Hi jackie calling I just wanted to check in and see if we are still on for dinner tonight ? we are really looking forward to it give me a call back and let me know thanks bye

Press Captions Button to Re-caption this Message

Press YES to Erase, NO to Replay,

Previous, Next

58 • USING THE ANSWERING MACHINE Customer Service: 888-269-7477

Option 2: From the Options Menu

1. With the handset hung up, press the

YES

button to see the

Options menu.

2. Press the

DOWN

arrow button

until

Answ ering Machine

highlighted. Press the

YES

button to select.

3. Press the

DOWN

arrow button

to highlight

Play/Erase

Messages

. Press the

YES

button to select.

4. Follow the directions on the display screen to lift the

CapTel

handset and listen to your messages.

5. The CAPTIONS light will go off, and captions of the message will appear on the display screen while the message is playing.

doing a little shopping after the kids get done with school so if you want to meet me please go ahead and give me a call back and we will set something up alright

MARY SMITH 321-555-1234 5/16 10:30 AM

Press YES to Erase or Press NO to Skip Message

OPTIONS

Dial from Phone Book Answering Machine Call History Edit Phone Book Conversations Settings

Press YES to select or press NO to exit Options

Answering Machine

PLAY ANSWERING MACHINE MESSAGES

Please Lift Handset to Listen to

Answering Machine Messages

2 New Messages

3 Old Messages

Press NO to exit

ANSWERING MACHINE

Answering Machine On/Off Play/Erase Messages Clear All Messages Greeting Message Answering Machine Settings Caption External Ans Machine

Press YES to select or press NO to exit

Customer Service: 888-269-7477 USING THE ANSWERING MACHINE • 59

When you are ﬁnished listening to each message, you can: Press YES to erase the message; Press

to replay the current message; Press UP arrow button to review previous messages; Press

DOWN

arrow button to

move to the next message

NOTE: If you need to, you can

have the message re-captioned. This is helpful if you notice a word error in the captions. Just press the CAPTIONS button, and the answering machine message will play over again – with new captions.

7. When you are ﬁnished playing your messages, hang up the

CapTel

handset.

NOTE: The CapTel display screen

stays ON whenever there is a new answering machine message that has not been reviewed, alerting you to new messages (unless the Keypad Light Timeout feature is set – then the display screen will go off after 60 seconds of non-use).

FINISHED PLAYING MESSAGES

Hang Up the Phone to Exit

so if you want to meet me please go ahead and give me a call back and we will set something up alright I hope you can make it looking forward to seeing you bye

Press Captions Button to Re-caption this Message

Press YES to Erase, NO to Replay,

Previous, Next

60 • USING THE ANSWERING MACHINE Customer Service: 888-269-7477

Clearing All Messages

In addition to erasing messages one at a time as you play them, you can also erase all your saved Answering Machine messages at one time.

To clear all your Answering Machine messages:

1. With the handset hung up, press the YES button to see the Options menu.

2. Press the DOWN arrow button until Answering Machine is highlighted. Press the YES button to select.

3. Press the DOWN arrow button repeatedly to highlight Clear All M essages. Press the YES button to select.

4. Press the YES button to erase all saved Answering Machine messages. If you don’t want to erase all messages, press the NO button to exit.

5. CapTel conﬁ rms that your Answering Machine messages have been erased.

NOTE: The display screen indicates when Answering Machine memory is close to ﬁ lling up, letting you clear messages before the memory is completely full. If Answering Machine memory becomes full, CapTel will not be able to record new messages until older messages are cleared from memory.

OPTIONS

Dial from Phone Book Answering Machine Call History Edit Phone Book Conversations Settings

Press YES to select or press NO to exit Options

Answering Machine

CLEAR MESSAGES

Press YES to Erase All

Answering Machine Messages

Press NO to exit

Press YES to accept or NO to exit

ANSWERING MACHINE

Answering Machine On/Off Play/Erase Messages Clear All Messages Greeting Message Answering Machine Settings Caption External Ans Machine

Press YES to select or press NO to exit

Customer Service: 888-269-7477 USING THE ANSWERING MACHINE • 61

Recording a Personal Greeting Message

Before you begin making/receiving calls, you may want to record a personal greeting message for the CapTel 840i Answering Machine. If you do not want to record a personal greeting, the Answering Machine will use a pre-recorded greeting that says, “Hello. No one is available to take your call. Please leave a message after the tone.”

To record a personal greeting message:

1. With the handset hung up, press the YES button to see the Options menu.

2. Press the DOWN arrow button to highlight Answ ering Machine. Press YES to select.

3. Press the DOWN arrow button to highlight Greeting Message. Press YES to select.

4. Press the DOWN arrow button to highlight Record New Greeting. Press YES to select.

OPTIONS

Dial from Phone Book Answering Machine Call History Edit Phone Book Conversations Settings

Press YES to select or press NO to exit Options

Answering Machine

GREETING MESSAGE

Play Current Greeting Record New Greeting Use Default Greeting

Press YES to select or press NO to exit

ANSWERING MACHINE

Answering Machine On/Off Play/Erase Messages Clear All Messages Greeting Message Answering Machine Settings Caption External Ans Machine

Press YES to select or press NO to exit

62 • USING THE ANSWERING MACHINE Customer Service: 888-269-7477

5. Lift the CapTel handset and watch the display screen to know when to start speaking. When you see the REC message, begin speaking into the handset to record your greeting message. Your personalized greeting message may be up to 1 minute long.

6. When you are ﬁnished, press the YES button to stop. Your new message will be played back over the handset for you to review.

If you’d like to re-record your

greeting, press the NO key to begin recording again.

7. When you are satisﬁed with your new greeting, hang up the telephone handset. CapTel will send out your personal greeting whenever the Answering Machine picks up a call.

RECORD NEW GREETING

Lift Handset to

Record Greeting or

Press NO to exit

RECORD NEW GREETING

Message Is Recording

Speak Into the Handset

Press YES to End Recording

Customer Service: 888-269-7477 USING THE ANSWERING MACHINE • 63

Setting the Number of Rings Before Answering

You can set the approximate number of times the CapTel will ring before the Answering Machine answers the call. The default setting is four (4) rings, but you can set it to be any number of rings between three and twenty (3–20).

NOTE: The ring count may be slightly different in telephone systems that use “distinctive” ring patterns. Please experiment with this setting as needed for your speciﬁ c phone system.

To set the number of rings before answering:

1. With the handset hung up, press the YES button to see the Options menu.

2. Press the DOWN arrow button until Answering Machine is highlighted. Press the YES button to select.

3. Press the DOWN arrow button repeatedly until Answ ering Machine Settings is highlighted. Press the YES button to accept.

4. Check that Answ er Ring

Count is highlighted. Press the YES button to accept.

OPTIONS

Dial from Phone Book Answering Machine Call History Edit Phone Book Conversations Settings

Press YES to select or press NO to exit Options

Answering Machine

ANSWERING MACHINE

Answering Machine On/Off Play/Erase Messages Clear All Messages Greeting Message Answering Machine Settings Caption External Ans Machine

Press YES to select or press NO to exit

Answering Machine Settings

ANSWERING MACHINE SETTINGS

Answer Ring Count Incoming Messages Remote Access

Press YES to select or press NO to exit

Answer Ring Count

64 • USING THE ANSWERING MACHINE Customer Service: 888-269-7477

Use the UP or DOWN

arrow

buttons

to select the number of rings, from 3 rings up to 20 rings. Press the YES button to select.

6. Press the NO button repeatedly to exit.

On incoming calls, your CapTel phone will ring this number of times before the Answering Machine picks up the call.

NUMBER OF RINGS BEFORE ANSWERING: 4

10 Rings

Press YES to accept or NO to exit

Customer Service: 888-269-7477 USING THE ANSWERING MACHINE • 65

Making Incoming Messages Audible/Silent

Just like with other Answering Machines, you can “screen” callers by having incoming messages played aloud on the CapTel phone for you to hear before you answer the call. While this is a convenient feature, there may be times when you do not want incoming messages to be played aloud, but instead taken silently for you to review at a later time. The default setting is for incoming messages to be muted (silent).

To make incoming calls audible or set them to be silent:

1. With the handset hung up, press the YES button to see the Options menu.

2. Press the DOWN arrow button until Answering Machine is highlighted. Press the YES button to select.

3. Press the DOWN arrow button repeatedly until Answ ering Machine Settings is highlighted. Press the YES button to accept.

4. Press the DOWN arrow button so that Incoming Messages is highlighted. Press the YES button to accept.

OPTIONS

Dial from Phone Book Answering Machine Call History Edit Phone Book Conversations Settings

Press YES to select or press NO to exit Options

Answering Machine

ANSWERING MACHINE

Answering Machine On/Off Play/Erase Messages Clear All Messages Greeting Message Answering Machine Settings Caption External Ans Machine

Press YES to select or press NO to exit

Answering Machine Settings

ANSWERING MACHINE SETTINGS

Answer Ring Count Incoming Messages Remote Access

Press YES to select or press NO to exit

66 • USING THE ANSWERING MACHINE Customer Service: 888-269-7477

5. Press the UP or DOWN arrow button to highlight Incoming Messages A udible or Muted. Press the YES button to accept the setting you want.

Incoming Messages Audible: will play incoming messages aloud on the CapTel phone as the message is being taken for you to listen to/screen as they are recorded.

Incoming Messages Muted: will take incoming messages silently, you will not be able to hear the message as it is being taken. You will be able to listen to and review the message after it has been recorded.

INCOMING MESSAGES CURRENTLY MUTED

Incoming Messages Audible Incoming Messages Muted

Press YES to accept or NO to exit

Customer Service: 888-269-7477 USING THE ANSWERING MACHINE • 67

Remote Access to Your Answering Machine Messages

CapTel lets you call in to play your Answering Machine messages when you are away from your home or ofﬁ ce. This feature must be turned on and you must set a personal identiﬁ cation number (PIN) for security before this feature will work.

The default setting for Remote Access is OFF.

NOTE: If possible, use a different CapTel phone when calling in to retrieve your messages, in order to be able to see captions of the messages. If you call using any other phone, you will be able to listen to the voice part of the Answering Machine messages but you will not be able to read captions at your remote location.

To turn Remote Access ON and set a personal identiﬁ cation number (PIN):

1. With the handset hung up, press the YES button to see the Options menu.

2. Press the DOWN arrow button until Answering Machine is highlighted. Press the YES button to select.

3. Press the DOWN arrow button repeatedly until Answ ering Machine Settings is highlighted. Press the YES button to accept.

OPTIONS

Dial from Phone Book Answering Machine Call History Edit Phone Book Conversations Settings

Press YES to select or press NO to exit Options

Answering Machine

ANSWERING MACHINE

Answering Machine On/Off Play/Erase Messages Clear All Messages Greeting Message Answering Machine Settings Caption External Ans Machine

Press YES to select or press NO to exit

Answering Machine Settings

68 • USING THE ANSWERING MACHINE Customer Service: 888-269-7477

4. Press the DOWN arrow button until Remote Access is highlighted. Press the YES button to accept.

5. Press the UP arrow button to highlight Remote Access On. Press the YES button to accept.

CapTel shows the default 4-digit Remote Access PIN. This is the number you need to enter when calling in remotely to play your Answering Machine messages.

You should change the PIN to

a different number for your own use. Use the DOWN arrow button to backspace over the existing PIN. Then, press the numbers on the CapTel keypad to set your own personal PIN. Be sure to write the PIN down for your own reference!

7. When you have the number that you want, press the YES button to save. Or press the NO button to exit.

8. CapTel displays the commands you may use when calling to access your messages remotely. When you have reviewed the commands, press the NO button to exit.

9. Press the NO button repeatedly to exit.

NOTE: When Remote Access is ON, you can review/change your PIN number and review the Remote Access commands in the Answering Machine Settings menu. These menu options do not appear when Remote Access is turned OFF.

ANSWERING MACHINE SETTINGS

Answer Ring Count Incoming Messages Remote Access

Press YES to select or press NO to exit

REMOTE ACCESS PIN

Remote Access PIN: 1234_

Press YES to save PIN or NO to exit

for Backspace

REMOTE ACCESS COMMANDS

Press 1 to Replay Message Press 2 For Next Message Press 3 to Delete Message Press 4 to Quit

Press NO to exit

REMOTE ACCESS

Remote Access On Remote Access Off

Press YES to select or press NO to exit

Customer Service: 888-269-7477 USING THE ANSWERING MACHINE • 69

To Access Your Answering Machine Messages Remotely

1. From a different phone, call your own CapTel phone number and let it ring until the Answering Machine greeting begins.

2. Once you hear/read the BEEP, enter your 4-digit PIN by pressing keys on the dial pad of the phone that you are using to call in.

3. Your CapTel 840i will start playing aloud any recorded messages (starting with the most recent one). If you are calling from a different CapTel phone, you will be able to see captions of the messages while they are played.

After each message is played, there is a pause that lets you enter one of the following commands on the phone’s dial pad:

1 = Replay message

2 = Skip to the next message and start playing it

3 =

Delete the message you just heard, start playing the next message

4 = Quit, which hangs up the phone.

If you do not press any of the dial pad keys, after 30 seconds your CapTel 840i will automatically hang up.

4. When you are done, hang up the phone you are calling from.

70 • USING THE ANSWERING MACHINE Customer Service: 888-269-7477

Caption External Answering Machine Messages

Your CapTel 840i can also show captions of messages that callers leave on your external voice answering machine. External answering machines are separate devices that you connect to your CapTel by a telephone line.

To get captions of your external answering machine messages:

1. With the handset hung up, press the YES button to see Options.

2. Press the DOWN button until Answ ering Machine is highlighted. Press the YES button to select.

3. Press the DOWN button repeatedly until Caption External Ans. Machine is highlighted. Press the YES button to accept.

4. The display shows that CapTel is ready to caption messages. Press the YES button to accept.

5. Lift the CapTel 840i handset, and place it next to your answering machine speaker. Make sure the mouth-piece of the handset is next to the speaker of your answering machine. While you do this, your CapTel 840i connects to the captioning service.

OPTIONS

Dial from Phone Book Answering Machine Call History Edit Phone Book Conversations Settings

Press YES to select or press NO to exit Options

Answering Machine

CAPTION EXTERNAL ANS MACHINE

Caption External

Answering Machine

Messages

Press YES to accept or NO to exit

Place Handset

Mouthpiece Next To

Answering Machine

Speaker

ANSWERING MACHINE

Answering Machine On/Off Play/Erase Messages Clear All Messages Greeting Message Answering Machine Settings Caption External Ans Machine

Press YES to select or press NO to exit

Customer Service: 888-269-7477 USING THE ANSWERING MACHINE • 71

6. The display shows you when captions are ready. Press the “PLAY” button on your answering machine to play the messages aloud.

Your CapTel 840i will show you

captions of the answering machine messages as they are played. During this time, you may operate your answering machine the same way you normally do, using the answering machine features such as play, re-play, delete, or save messages.

7. When you are done listening to your messages/reading captions, hang up the CapTel 840i handset.

(CapTel CA# 1234) (F) Hi mom it’s Mary calling sorry I missed you when you get a chance please call me back can’t wait to talk with you bye

Press to Review the Conversation

72 • USING THE PHONE BOOK Customer Service: 888-269-7477

This section explains how to save frequently-called phone numbers into your phone book for easy dialing.

SECTION 6

Using the Phone Book

TOPICS:



Adding a New Contact to your Phone Book



Dialing a Phone Number from the

Phone Book



Editing an Existing Contact in the Phone Book



Removing a Contact from your Phone Book

Adding a New Contact to your Phone Book

You can save 97 names and phone numbers in the CapTel 840i Phone Book. To add a new contact to the Phone Book:

1. With the handset hung up, press the YES button to see the Options menu.

2. Press the DOWN arrow button repeatedly until Edit Phone

Book is highlighted. Press the YES button to select.

3. Press the DOWN arrow button until Add a New Contact is highlighted. Press the YES button to select.

4. Use the dialing pad to enter the letters of the name of the person you wish to add. Look for the letters listed on the number keys to know which number key to press. For some letters, press the number key several times until the correct letter appears on the display screen.

Example: To enter the letter “L”, press the number 5 key three

times until you see “L” on the display screen.

Customer Service: 888-269-7477 USING THE PHONE BOOK • 73

OPTIONS

Dial from Phone Book Answering Machine Call History Edit Phone Book Conversations Settings

Press YES to select or press NO to exit Options

PHONE BOOK

Edit Existing Contact Add a New Contact Remove a Contact

Press YES to select or press NO to exit

Add a New Contact

EDIT PHONE BOOK

Name: Mary_ Number:

Press YES to edit number or NO to Cancel

for Shift, for Backspace, # for Space

74 • USING THE PHONE BOOK Customer Service: 888-269-7477

Example: To enter the name “Mary”, press the 6 key for the letter “M”, the 2 key for the letter “a”, the 7 key three times for the letter “r”, then the 9 key three times for the letter “y”. You may need to wait for the cursor to change from | to _ when entering letters that are on the same number key.

Once you have entered the contact name, press the YES button to advance to the Number section.

6. Enter in the phone number by using the dialing pad. Use the DOWN arrow button to backspace. CapTel automatically inserts a hyphen as you enter the phone number.

NOTE: If a dialing preﬁx is

required to get an outside line, enter in the dialing preﬁx ﬁrst, then the phone number. Use the UP button to add a 2-second delay.

7. When you are done entering the phone number, press the YES button to save your new contact information.

Press the YES button to enter

more contact names/phone numbers, or press the NO button repeatedly to exit the menu system.

TIP: Press the DOWN arrow button for a backspace. Press the # button to add a space. Press the UP arrow button to shift lock for capital letters. Press UP again to return to lower case.

NOTE: Phone book entries are stored alphabetically by the ﬁrst letter of the name.

EDIT PHONE BOOK

Name: Mary Number: 555-1234_

Press YES to accept or NO to exit

for Backspace, for 2 second delay

EDIT PHONE BOOK

Name: Mary Number: _

Press YES to accept or NO to exit

for Backspace, for 2 second delay

Customer Service: 888-269-7477 USING THE PHONE BOOK • 75

Dialing a Phone Number from the Phone Book

To quickly dial any phone number listed in your Phone Book:

1. With the handset hung up, press the YES button to see the Options menu.

2. Make sure Dial from Phone

Book is highlighted. Press the YES button to select.

3. The display screen shows you the ﬁ rst contact name and number listed in your Phone Book. Use the UP and DOWN arrows to move through the contacts in your Phone Book.

4. When you see the contact listing you want to dial, simply lift the handset. The CapTel phone will dial the number for you automatically.

5. Make sure the CAPTIONS button is on (red light on). You can turn captions on/off at any time in your conversation.

6. Listen or watch the signal meter to know when someone answers. Watch the display screen for captions. Begin your conversation as you normally would.

When you are done with your

call, hang up the handset.

OPTIONS

Dial from Phone Book Answering Machine Call History Edit Phone Book Conversations Settings

Press YES to select or press NO to exit Options

PHONE BOOK (3 of 4)

Name: Mary Number: 555-1234

Please lift handset to dial this number or

Press NO to exit

DOWN

Dialing: Mary 5551234

Waiting for Captions

Stage 6 of 8

(CapTel CA# 1234) Ringing 1 2 3 (F) Hello this is Mary Oh hi mom I’m so glad you called

Press to Review the Conversation

76 • USING THE PHONE BOOK Customer Service: 888-269-7477

Editing an Existing Contact in the Phone Book

To make changes to an existing contact in the Phone Book:

1. With the handset hung up, press the YES button to see the Options menu.

2. Press the DOWN arrow button repeatedly until Edit Phone

Book is highlighted. Press the YES button to accept.

3. Check that Edit Existing Contact is highlighted.

4. Press the YES button to select.

5. The display screen will show you the ﬁ rst listing in your Phone Book. Use the UP and DOWN arrow buttons to move through the various contacts in your Phone Book. When you ﬁ nd the contact you wish to change, press the YES button to select it.

OPTIONS

Dial from Phone Book Answering Machine Call History Edit Phone Book Conversations Settings

Press YES to select or press NO to exit Options

PHONE BOOK

Edit Existing Contact Add a New Contact Remove a Contact

Press YES to select or press NO to exit

PHONE BOOK (1 of 7)

Name: Mary Number: 555-1234

Press YES to edit name or NO to exit

DOWN

Customer Service: 888-269-7477 USING THE PHONE BOOK • 77

6. To edit the name, use the DOWN arrow button as a backspace to erase letters. You can enter new/different letters using the dialing pad. Look for the letters listed on the number keys to know which number key to press. For some letters, press the same number key several times until the correct letter appears on the display screen.

7. When you are done editing the name, press the YES button to move to the Number.

To edit the phone number, use

the DOWN arrow button as a backspace to erase numbers. You can enter new/different numbers using the dialing pad. Use the UP arrow button to insert a 2-second delay.

NOTE: If a dialing preﬁx is

required to get an outside line, enter in the dialing preﬁx ﬁrst, then the phone number.

8. When you are done editing the phone number, press the YES button to save your changes.

9. Press the YES button to edit more contacts in your Phone Book, or press the NO button repeatedly to exit the menu system.

EDIT PHONE BOOK

Name: Mary at Home Number: 555-1234_

Press YES to accept or NO to exit

for Backspace, for 2 second delay

Name: Mary at Home Number: 777-4321

**Saved**

EDIT PHONE BOOK

Name: Mary at Home_ Number: 555-1234

Press YES to edit number or NO to exit

for Shift, for Backspace, # for Space

EDIT PHONE BOOK

78 • USING THE PHONE BOOK Customer Service: 888-269-7477

Removing a Contact from your Phone Book

To remove a contact from your Phone Book:

1. With the handset hung up, press the YES button to see the Options menu.

2. Press the DOWN arrow button repeatedly until Edit Phone

Book is highlighted. Press the YES button to select.

3. Press the DOWN arrow button repeatedly until Remove a Contact is highlighted. Press the YES button to select.

4. The display screen will show you the ﬁ rst listing in your Phone Book. Use the UP and DOWN arrow buttons to move through the various contacts in your Phone Book until you see the contact listing you wish to delete.

5. Press the YES button to remove the contact listing. The name and phone number of the contact person will be deleted from the Phone Book.

6. Press the NO button repeatedly to exit out of the Options menu.

OPTIONS

Dial from Phone Book Answering Machine Call History Edit Phone Book Conversations Settings

Press YES to select or press NO to exit Options

PHONE BOOK

Edit Existing Contact Add a New Contact Remove a Contact

Press YES to select or press NO to exit

PHONE BOOK (1 of 7)

Name: Mary Number: 555-1234

Press YES to delete name or NO to exit

DOWN

Customer Service: 888-269-7477 USING SPEED DIAL BUTTONS • 79

About the Speed Dial Buttons

You can set up three speed dial buttons on your CapTel phone to easily dial your most frequently-called phone numbers. You may want to use these buttons for emergency speed dial buttons to call the ﬁ re department or police, or to quickly reach the phone numbers you call most often.

This section tells you how to set up and use the three Speed Dial buttons on your CapTel phone.

SECTION 7

Using Speed Dial Buttons

TOPICS:



About the Speed Dial Buttons



Saving Phone Numbers in the Speed

Dial Buttons



Editing Phone Numbers in the Speed

Dial Buttons



Dialing with the Speed Dial Buttons

80 • USING SPEED DIAL BUTTONS Customer Service: 888-269-7477

Saving Phone Numbers in the Speed Dial Buttons

1. With the handset hung up, press the SPEED DIAL button you want to program.

2. Press the YES button to edit.

3. Use the dialing pad to enter the

letters of the name of the

person

you wish to add. Use the letters on the number keys to know which key to press.

4. Press the YES button to advance the selection to the Number section.

5. Enter in the phone number by using the dialing pad. (NOTE: If a

dialing preﬁx is required to get an outside line, enter in the dialing preﬁx then the numbers.) Use the DOWN arrow button to backspace.

Use the UP arrow button to insert a 2-second delay. CapTel will automatically insert a hyphen as you enter the phone number.

6. Press the YES button to save it.

SPEED DIAL 3

Name: Number:

Press YES to edit or NO to exit

EDIT SPEED DIAL

Name: _ Number:

Press YES to edit number or NO to exit

for Shift, for Backspace, # for Space

EDIT SPEED DIAL

Name: Mary Number: _

Press YES to accept or NO to exit

for Backspace, for 2 second delay

Editing Phone Numbers in the Speed Dial Buttons

1. Press the SPEED DIAL button you wish to edit.

2. Press the YES button to edit the name.

3. Use the DOWN arrow button to backspace/erase letters in the current name. Use the number pad keys to enter a new letter or name. Press the YES button when you are done editing the name.

4. The cursor moves to the Number entry. Use the DOWN arrow button to backspace/erase numbers in the current listing. Use the number pad key to change/enter a new phone number. Use the UP arrow button to insert a 2-second delay.

5. When you are ﬁnished making changes, press the YES button to accept.

Customer Service: 888-269-7477 USING SPEED DIAL BUTTONS • 81

SPEED DIAL 1

Name: Mary Number: 555-1234

Please lift handset to dial this number

Press YES to edit or NO to exit

EDIT SPEED DIAL

Name: Mary Cell_ Number: 555-1234

Press YES to edit number or NO to exit

for Shift, for Backspace, # for Space

EDIT SPEED DIAL

Name: Mary Cell Number: 789-3456_

Press YES to accept or NO to exit

for Backspace, for 2 second delay

82 • USING SPEED DIAL BUTTONS Customer Service: 888-269-7477

Dialing with the Speed Dial Buttons

1. Make sure the CAPTIONS button is on (red light on).

2. Press the SPEED DIAL key with the number that you want to call.

3. Lift the handset. Your CapTel phone will dial the phone number for you automatically.

4. Listen or watch the signal meter to know when someone answers. Watch the display screen for captions. Begin your conversation as you normally would.

When you are done with your

call, hang up the handset.

(CapTel CA# 1234) (F) Hello this is Mary Oh hi Mom how are you

Press to Review the Conversation

SPEED DIAL 1

Name: Mary Cell Number: 789-3456

Please lift handset to dial this number

Press YES to edit or NO to exit

Dialing : Mary Cell 7893456

Customer Service: 888-269-7477 SETTINGS • 83

SECTION 8

Settings

This section explains how to adjust settings on your phone to ﬁ t your preferences.

TOPICS:



Setting the Captions Button to On/Off



Turning Spanish Captions On/Off



Adjusting the Volume of the Ringer



Setting the Pitch of the Ringer



Turning Keypad Lights On/Off



Saving the Captions Volume



Setting your CapTel Phone for

Tone/Pulse Dialing



Knowing When the Phone Line is Already

in Use



Changing the Network Settings



Removing Saved Networks



Setting the Time and Date



Using Call Waiting



Dialing 911 with Your CapTel 840i



Updating your CapTel Phone

84 • SETTINGS Customer Service: 888-269-7477

Setting the Captions Button to On/Off

You can change the default setting of your CapTel 840i to always have the CAPTIONS button set to ON or to always have the CAPTIONS button set to OFF. Your CapTel 840i comes with the Captions button default set to ON.

NOTE: No matter how you set the Captions button default, you can always turn the captions ON or OFF by pressing the CAPTIONS button at any point in the conversation.

Captions Button Default On

When the Captions button default is set to ON, every call (incoming

or outgoing) is automatically connected to the Captioning Service. The light around the CAPTIONS button remains lit. You will receive captions on every call. You can still turn the captions off by pressing the CAPTIONS button at any time during the call.

Captions Button Default Off

When the Captions button default is set to OFF, calls are not

automatically connected to the Captioning Service. The light around the CAPTIONS button stays off. Calls are treated exactly like any regular telephone call, with you and the other party talking over the telephone line and no captions involved. Even with the Captions button default set to off, you can turn captions on by pressing the CAPTIONS button at any time during the call.

NOTE: When the CAPTIONS button is off (red light is off) the

maximum ampliﬁcation level is not available.

Customer Service: 888-269-7477 SETTINGS • 85

To change the Captions button setting:

1. With the handset hung up, press the YES button to see the Options menu.

2. Press the DOWN arrow button repeatedly to highlight Settings.

3. Press the YES button to select.

4. Check that Caption Settings is highlighted. Press the YES button to select.

5. Check that Captions Button is highlighted. Press the YES button to select.

6. Press the UP or DOWN arrow button to select Captions On or Captions Off.

Captions On: Captions will automatically be on every call.

Captions Off: You will need to press the CAPTIONS button to turn the Captions feature on and off for each call.

7. Press the YES button to accept.

8. Press the NO button repeatedly to exit out of the Options menu.

OPTIONS

Dial from Phone Book Answering Machine Call History Edit Phone Book Conversations Settings

Press YES to select or press NO to exit Options

SETTINGS

Caption Settings Phone Settings Display Settings Network Settings Set the Time and Date Update Phone

Press YES to select or press NO to exit

CAPTION SETTINGS

Captions Button Spanish Captions

Press YES to select or press NO to exit

CAPTIONS BUTTON CURRENTLY ON

Captions On Captions Off

Press YES to accept or NO to exit

86 • SETTINGS Customer Service: 888-269-7477

Turning Spanish Captions On/Off

Your CapTel 840i phone can display captions in Spanish for Spanish-to-Spanish conversations. Setting the captions to Spanish language also changes the Options menu to display in Spanish.

NOTE: Spanish captioning is available for Spanish-to-Spanish conversations only. The CapTel 840i phone does not translate from English conversations to Spanish captions.

To turn Spanish captions on:

1. With the handset hung up, press the YES button to see the Options menu.

2. Press the DOWN arrow button repeatedly until Settings is highlighted. Press the YES button to select.

3. Check that Caption Settings is highlighted. Press the YES button to select.

4. Press the DOWN arrow button to highlight Spanish Captions. Press the YES button to select.

OPTIONS

Dial from Phone Book Answering Machine Call History Edit Phone Book Conversations Settings

Press YES to select or press NO to exit Options

SETTINGS

Caption Settings Phone Settings Display Settings Network Settings Set the Time and Date Update Phone

Press YES to select or press NO to exit

CAPTION SETTINGS

Captions Button Spanish Captions

Press YES to select or press NO to exit

5. Press the UP or DOWN arrow button

to select Spanish

Captions On

or Spanish

Captions Off.

6. Press the YES button to accept.

7. Press the NO button to exit out of the Options menu.

You are now ready to make and

receive calls with captions in Spanish. To make a call with Spanish language captions, lift the handset and dial the number you want to call.

Customer Service: 888-269-7477 SETTINGS • 87

Spanish-to-Spanish captioning available every day from 7:00 a.m. – 11:00 p.m. CST For Spanish-language Customer Support: 1-866-670-9134

NOTE: Spanish captions must be turned on in order for you to receive captions

in Spanish. If Spanish captions are turned off and a Spanish-speaking person calls you, their captions will not appear in Spanish. You will need to ask them to call you back in a few minutes, after you’ve had a chance to turn Spanish captions on.

SPANISH CAPTIONS CURRENTLY OFF

Spanish Captions On Spanish Captions Off

Press YES to accept or NO to exit

PROGRAMACIÓN DE SUBTÍTULOS

Botón de Subtítulos Subtítulos en Español

Presione YES para seleccionar o presione NO para salir

OPCIONES

Marcar Desde Contactos Contestador Automático Historial de Llamadas Editar Libreta de Contactos Conversaciones Programación

Presione YES para seleccionar o presione NO para salir

88 • SETTINGS Customer Service: 888-269-7477

Adjusting the Volume of the Ringer

You can set the volume of the CapTel 840i ringer to the volume that you hear best: Choose from minimum volume (105 dB), medium volume (111 dB), maximum volume (117 dB), or Mute (turns Ringer off).

To set the Ringer volume:

1. With the handset hung up, press the YES button to see the Options menu.

2. Press the DOWN arrow button until Settings is highlighted. Press the YES button to select.

3. Press the DOWN arrow button to highlight Phone Settings. Press the YES button to select.

4. Check that Ringer Volume is highlighted.

5. Press the YES button to select.

6. Press the UP or DOWN arrow button to select your desired Ringer Volume level. To turn the Ringer off entirely, select Mute.

7. When the volume setting you want is highlighted, press the YES button to accept.

8. Press the NO button repeatedly to exit out of the Options menu.

OPTIONS

Dial from Phone Book Answering Machine Call History Edit Phone Book Conversations Settings

Press YES to select or press NO to exit Options

SETTINGS

Caption Settings Phone Settings Display Settings Network Settings Set the Time and Date Update Phone

Press YES to select or press NO to exit

RINGER VOLUME CURRENTLY MINIMUM

Mute Minimum Medium Maximum

Press YES to accept or NO to exit

PHONE SETTINGS

Ringer Volume Ringer Pitch Keypad Lights Save Captions Volume Tone or Pulse Dialing Line In Use

Press YES to select or press NO to exit

ABC

Customer Service: 888-269-7477 SETTINGS • 89

Setting the Pitch of the Ringer

You can select the Ringer Pitch that helps you hear best, selecting from Low, Medium, or High frequency pitch.

To set the Ringer pitch:

1. With the handset hung up, press the YES button to see the Options menu.

2. Press the DOWN arrow button until Settings is highlighted. Press the YES button to select.

3. Press the DOWN arrow button to highlight Phone Settings. Press the YES button to select.

4. Press the DOWN arrow button until Ringer Pitch is highlighted. Press the YES button to select.

5. Press the UP or DOWN arrow button to select your desired Ringer Pitch level. The ringer will ring brieﬂ y as you switch levels.

6. When the Ringer Pitch level that you want is highlighted, press the YES button to accept.

Press the NO button repeatedly to exit out of the Options menu.

OPTIONS

Dial from Phone Book Answering Machine Call History Edit Phone Book Conversations Settings

Press YES to select or press NO to exit Options

RINGER PITCH CURRENTLY LOW

Low Medium High

Press YES to accept or NO to exit

SETTINGS

Caption Settings Phone Settings Display Settings Network Settings Set the Time and Date Update Phone

Press YES to select or press NO to exit

PHONE SETTINGS

Ringer Volume Ringer Pitch Keypad Lights Save Captions Volume Tone or Pulse Dialing Line In Use

Press YES to select or press NO to exit

ABC

90 • SETTINGS Customer Service: 888-269-7477

Turning Keypad Lights On/Off

The CapTel 840i dialing keypad is lit to make

it easier to see the number keys. The lights on the number keypad can be turned off in the CapTel Options menu. When Keypad Lights Timeout is selected, the lights on the number keypad go off automatically after approximately 60 seconds of non-use.

To turn the lights on the number keypad off:

1. With the handset hung up,

press the YES button to see the Options menu.

2. Press the DOWN arrow button

until Settings is highlighted. Press the YES button to select.

3. Press the DOWN arrow button

to highlight Phone Settings. Press the YES button to select.

4. Press the DOWN arrow button

repeatedly until Keypad Lights is highlighted. Press the YES button to select.

OPTIONS

Dial from Phone Book Answering Machine Call History Edit Phone Book Conversations Settings

Press YES to select or press NO to exit Options

SETTINGS

Caption Settings Phone Settings Display Settings Network Settings Set the Time and Date Update Phone

Press YES to select or press NO to exit

PHONE SETTINGS

Ringer Volume Ringer Pitch Keypad Lights Save Captions Volume Tone or Pulse Dialing Line In Use

Press YES to select or press NO to exit

ABC

4. Press the UP or DOWN arrow button

to turn Keypad Lights Always On or Keypad Lights Timeout.

NOTE: When Keypad Lights Timeout is selected, the dialing keypad lights will go off whenever the display is blank (after approximately 60 seconds of non-use). The lights will remain on when the phone is in use.

5. Press the YES button to select your option, or press the NO button to exit.

6. Press the NO button repeatedly to exit out of the Options menu.

NOTE: The CapTel display screen typically stays on whenever you have new answering machine messages that have not been reviewed. If you set Keypad Light Timeout, however, the CapTel display screen will also turn off after approximately 60 seconds of non-use.

Customer Service: 888-269-7477 SETTINGS • 91

KEYPAD LIGHTS CURRENTLY TIMEOUT

Keypad Lights Always On Keypad Lights Timeout

Press YES to accept or NO to exit

ABC

92 • SETTINGS Customer Service: 888-269-7477

Saving the Captions Volume

The volume level automatically returns to a mid-range setting each time you hang up the CapTel phone. You can set the CapTel to remember and use your preferred volume level on every captioned call. The saved volume only applies when the CAPTIONS button is on. When the CAPTIONS button is off, your CapTel phone will return to a mid-range volume every time you hang up.

To save your volume setting for captioned calls:

1. With the handset hung up, press the YES button to see the Options menu.

2. Press the DOWN arrow button repeatedly until Settings is highlighted. Press the YES button to select.

3. Press the DOWN arrow button until Phone Settings is highlighted. Press the YES button to select.

4. Press the DOWN arrow button repeatedly until Save Captions Volume is highlighted. Press the YES button to select.

OPTIONS

Dial from Phone Book Answering Machine Call History Edit Phone Book Conversations Settings

Press YES to select or press NO to exit Options

SETTINGS

Caption Settings Phone Settings Display Settings Network Settings Set the Time and Date Update Phone

Press YES to select or press NO to exit

PHONE SETTINGS

Ringer Volume Ringer Pitch Keypad Lights Save Captions Volume Tone or Pulse Dialing Line In Use

Press YES to select or press NO to exit

ABC

Customer Service: 888-269-7477 SETTINGS • 93

5. Use the UP or DOWN arrow buttons to highlight Save

Captions Volume or Do Not Save Captions Volume. Press YES to select.

6. Press the NO button repeatedly to exit.

Now, during your next call with captions, experiment with the volume button to ﬁ nd a level that works best for you. Whatever volume setting you choose will be saved in CapTel memory, and will be used for every call that has the CAPTIONS button lit. During non-captioned calls (CAPTIONS button off), the volume will automatically start at a mid-range setting, and will have to be adjusted manually.

NOTE: This setting will remain in effect until you go through the process again to select Do Not Save Captions Volume.

CURRENTLY NOT SAVING CAPTIONS VOLUME

Save Captions Volume Do Not Save Captions Volume

Press YES to accept or NO to exit

94 • SETTINGS Customer Service: 888-269-7477

Setting your CapTel Phone for Tone/Pulse Dialing

The dialing mode of your CapTel 840i phone is set to Tone dialing. To set the dialing mode to Pulse dialing:

1. With the handset hung up, press the YES button to see the Options menu.

2. Press the DOWN arrow button repeatedly until Settings is highlighted. Press the YES button to select.

3. Press the DOWN arrow button to highlight Phone Settings. Press the YES button to select.

4. Press the DOWN arrow button repeatedly until Tone or Pulse Dialing is highlighted.

5. Press the YES button to select.

6. Press the UP or DOWN arrow button to select Tone Dialing or Pulse Dialing.

7. When the dialing mode you want is highlighted, press the YES button to accept.

8. Press the NO button to exit out of the Options menu.

OPTIONS

Dial from Phone Book Answering Machine Call History Edit Phone Book Conversations Settings

Press YES to select or press NO to exit Options

SETTINGS

Caption Settings Phone Settings Display Settings Network Settings Set the Time and Date Update Phone

Press YES to select or press NO to exit

CURRENTLY TONE DIALING

Tone Dialing Pulse Dialing

Press YES to accept or NO to exit

Tone Dialing

PHONE SETTINGS

Ringer Volume Ringer Pitch Keypad Lights Save Captions Volume Tone or Pulse Dialing Line In Use

Press YES to select or press NO to exit

Tone or Pulse Dialing

ABC

Customer Service: 888-269-7477 SETTINGS • 95

Knowing When the Phone Line is Already in Use

When the Line in Use feature is on, the CapTel display lets you know when an extension phone, connected to the same telephone number, is being used. This is helpful in environments where there are multiple phones on the same telephone line, to alert you so that you do not accidentally pick up and dial when a different call is already in progress. To join the call in progress, simply pick up the CapTel handset. The call will automatically connect to the Captioning Service, and you will see captions on the CapTel display. The default setting for Line in Use is ON.

To turn Line in Use off:

1. With the handset hung up, press the YES button to see the Options menu.

2. Press the DOWN arrow button repeatedly until Settings is highlighted. Press the YES button to select.

3. Press the DOWN arrow button to highlight Phone Settings. Press the YES button to select.

4. Press the UP or DOWN arrow button repeatedly until Line in Use is highlighted. Press the YES button to select.

OPTIONS

Dial from Phone Book Answering Machine Call History Edit Phone Book Conversations Settings

Press YES to select or press NO to exit Options

SETTINGS

Caption Settings Phone Settings Display Settings Network Settings Set the Time and Date Update Phone

Press YES to select or press NO to exit

PHONE SETTINGS

Ringer Volume Ringer Pitch Keypad Lights Save Captions Volume Tone or Pulse Dialing Line In Use

Press YES to select or press NO to exit

ABC

96 • SETTINGS Customer Service: 888-269-7477

5. Use the UP arrow button to highlight Line In Use Off. Press the YES button to select.

6. Press the NO button to exit out of the Options menu.

NOTE: When Line in Use is OFF, you cannot join a call in progress by simply picking up the CapTel handset. You must ﬁ rst press one of the dial pad keys to connect the call to the Captioning Service. Once connected, you will see captions of the call in progress.

LINE IN USE CURRENTLY ON

Line In Use Off Line in Use On

Press YES to accept or NO to exit

Customer Service: 888-269-7477 SETTINGS • 97

Changing the Network Settings

If you are connected to the Internet using a WiFi network and if you want to move your CapTel 840i to a different location, you may need to change the network settings.

1. With the handset hung up, press the YES key to see the Options menu.

2. Press the DOWN arrow button repeatedly until Settings is highlighted. Press the YES button to select.

3. Press the DOWN arrow button repeatedly until Network Settings is highlighted. Press the YES button to select.

4. To view your current Network Settings, check that View Current Netw ork is highlighted. Press YES to select.

OPTIONS

Dial from Phone Book Answering Machine Call History Edit Phone Book Conversations Settings

Press YES to select or press NO to exit Options

SETTINGS

Caption Settings Phone Settings Display Settings Network Settings Set the Time and Date Update Phone

Press YES to select or press NO to exit

NETWORK SETTINGS

View Current Network Change Network Connection Remove Saved Networks

Press YES to select or press NO to exit

View Current Network

98 • SETTINGS Customer Service: 888-269-7477

CapTel shows you your current network conﬁ guration. Press the NO button to exit.

5. Press the DOWN arrow button to highlight Change Network Conﬁ guration. Press the YES button to select.

6. CapTel asks Are Y ou Sure

You Want To Leave This Network? Press the YES

button to leave current network. Or, press the NO button to exit.

NOTE: If you leave the current network setting, all saved information about your network will be erased. The CapTel will go through the Network Setup process again to re-establish a connection over the Internet. See the CapTel 840i Setup Guide for details about re-setting up a network conﬁ guration.

CURRENT NETWORK INFORMATION

SSID: 2WIRE269 Security: WPA-PERSONAL Channel: 8 Power: -56dBm

Press NO to exit

NETWORK SETTINGS

Are You Sure You Want To

Leave This Network?

Press YES to accept or NO to exit

NETWORK SETTINGS

Leaving Network

Press YES to accept or NO to exit

NETWORK SETTINGS

View Current Network Change Network Connection Remove Saved Networks

Press YES to select or press NO to exit

Ultratec CapTel 840i How-to Manual

Specifications and Main Features

Frequently Asked Questions

User Manual