Playing Your Answering Machine Messages
Unavailable
5/27/132:42 PM
(Recording) Hi dad sorry I missed
you please give me a call back
when you get home talk to
you soon
play
prev next
re-caption
deletecall
0:20 0:27
1.
The display screen lets you know when you have unread messages waiting.
2. Touch (Ans Machine).
3. Select and touch the call you want to review from the Answering
Machine list on the left of the display.
4.
Information about the call you selected appears on the rightof the display.
5. Touch (PLAY), then lift the CapTel handset to listen to your message.
Or touch
(speaker) to play messages aloud.
Font Size
Back
If you need Captions, press
CAPTIONS
(CAPTIONS button). You can listen to the
message and read the captions on the display.
6. When you are done listening/reading messages, you can:
• Touch
• Touch
(Call) to place a call to this person.
(Delete) to erase the Answering Machine message
and captions.
• Touch
re-caption
(re-caption) to get new captions of this
message.
• Touch
Customer Service: 888-269-7477 ANSWERING MACHINE 51
(PLAY) to play the message/captions again.
Erasing Answering Machine Messages
no
Answering Machine
next
today
11:38 AM
today
11:32 AM
2/15/13
4:23 PM
2/15/13
2:56 PM
2/14/13
6:42 PM
555-4681
1-321-555-9876
John S.
Mary Cell
555-2369
previous
Mary Cell
1-321-555-6712
2/15/13
2:56 PM
0:01:14
delete
callplay
To erase an individual Answering Machine message:
1.
The display screen lets you know when you have unread messages waiting.
2. Touch (Ans Machine).
3. Select and touch the call you want to review from the Answering
Machine list on the left side of the display.
4. Information about the call you selected appears on the right side of
the display.
5. Touch
6. To delete the message, touch
conrm you want to delete the message. Touch
touch
When you are nished erasing your messages, press
(PLAY) to listen to your message and see the captions.
(Delete). The display asks you to
yes
(yes) to delete or
no
(no) to cancel.
HOME
(HOME button)
to exit.
52 ANSWERING MACHINE Customer Service: 888-269-7477
Deleting All Messages
no
Answering Machine on Greeting Message
Delete All MessagesSet Ring Count
Answering Machine
External Speaker o
Back
In addition to erasing Answering Machine messages one at a time as you
play them, you can also erase all your saved Answering Machine messages
at one time.
To delete all your Answering Machine messages:
1. From the display screen, touch
2. Touch
3. Touch
(Answering Machine).
(Delete All Messages).
(Settings).
4. The display asks you to conrm you want to delete ALL messages.
Touch
yes
(yes) to delete or touch no (no) to cancel.
5. Press
Customer Service: 888-269-7477 ANSWERING MACHINE 53
(HOME button) to exit.
HOME
Recording a Personal Greeting
greeting message
answering machine on Greeting Message
Answering Machine
play greeting message
record new greeting
use default greeting
no saved messagesset ring count
Back
external speaker o
Back
You can record a personal greeting for the CapTel 2400i to use whenever
the answering machine takes messages. If you do not want to record a
personal greeting, the Answering Machine will use a pre-recorded greeting
that says: “Hello. No one is available to take your call. Please leave a message
after the tone.”
To record a personal greeting:
1. From the display screen, touch
2. Touch
3. Touch
(Answering Machine).
(Greeting Message).
(Settings).
4. Touch
54 ANSWERING MACHINE Customer Service: 888-269-7477
(record new greeting) to record your personal message.
record new greeting message
cancel
press to stop recording
answering machine on Greeting Message
recording your greeting message
no saved messagesset ring count
external speaker o
Back
Answering Machine
Back
5. Lift the CapTel handset and touch (start recording).
6. Speaking into the CapTel handset, record the personal greeting you
would like the Answering Machine to use. When you are nished
recording, touch
(stop recording).
To hear the greeting that is currently being used, lift the handset and touch
(play greeting message). You will be able to hear the greeting in the
TIP
CapTel handset.
6. If you are not satised with your personal greeting, you can re-record it.
Just repeat steps 4–6 above.
8. When you are satised with your personal greeting, touch
accept
(Accept).
Hang up the CapTel handset.
9. Press
(HOME button) to exit.
HOME
Customer Service: 888-269-7477 ANSWERING MACHINE 55
Captioning Messages from an External
Answering Machine
caption external ans machine
** lift handset to start **
place handset microphone next to
your answering machine speaker
Back
In addition to the built-in answering machine that comes with your CapTel
phone, you can also see captions of voice messages that are left on an
external answering machine (a separate answering machine, not the one
built into the CapTel phone).
To get captions of your external answering machine messages:
1. Touch
2. Touch
(Ans Machine).
(Caption External Answering Machine).
3. Lift the CapTel handset and place it next to your external answering
machine speaker. Make sure the mouth-piece of the handset is next to
the speaker of your answering machine. While you do this, your CapTel
phone connects to the captioning service.
4. Press the PLAY button on your external answering machine, so that the
messages are played aloud.
5. If you need captions, press
CAPTIONS
(CAPTIONS button).
The display will show captions of the messages as they are played.
While checking messages, you may operate your answering machine the
same way you normally do, using features such as play, re-play, delete, or
NOTE
save messages.
When you are done listening/reading captions, hang up the CapTel handset.
56 ANSWERING MACHINE Customer Service: 888-269-7477
Setting the Ring Count
cancel
select answering machine rings
Answering Machine on Greeting Message
cancel
No Saved MessagesSet Ring Count
Answering Machine
External Speaker o
accept
Back
You can set the approximate number of times the CapTel will ring before the
Answering Machine answers the call. The default setting is four (4) rings,
but you can set it to be any number of rings between three and eight.
The ring count may be slightly dierent in telephone systems that use
“distinctive” ring patterns. Please experiment with this setting as needed for
NOTE
your specic telephone system.
To set the number of rings before answering:
1. From the display screen, touch
2. Touch
(Answering Machine).
(Settings).
3. Touch
4. Touch the number of rings you’d like to use, then touch
5. Press
Customer Service: 888-269-7477 ANSWERING MACHINE 57
(Set Ring Count).
(HOME button) to exit.
HOME
accept
(Accept).
Playing Incoming Messages Aloud/Silent
Unavailable
Msg: 1 of 13:23 PM
(CapTel CA# C6070) (F) Hi Oh sorry I missed
you I was hoping to catch you before you
left I wanted to check and see if you’re going
to the game tonight please give me a call
back when you get this
deletecall
0:20 0:27
prev next
Just like with other Answering Machines, you can “screen” callers by having
incoming messages played aloud on the CapTel phone for you to hear and
read before you answer the call. While this is a convenient feature, there
may be times when you do not want incoming messages to be played
aloud, but instead recorded silently for you to review at a later time. The
default setting is for incoming messages to be muted (silent).
To make incoming calls audible or set them to be silent:
1. From the display screen, touch (Settings).
Font Size
Back
2. Touch (Answering Machine).
3. Touch (External Speaker O).
4. The display asks if you want to (turn on) or (turn o) the
answering machine speaker. Touch the option you want.
5. Press
(HOME button) to exit.
HOME
You can “screen” incoming Answering Machine messages by listening to the
caller and reading the captions while the message is recorded. Make sure
that the Answering Machine Speaker is set to “On”. As a new message comes
TIPTIP
in, make sure the CAPTIONS button is pressed to turn captions on. If you
choose to answer the call, just pick up the handset and begin talking.
You can also send an incoming call directly to the answering machine to take
a message if you are busy.
58 ANSWERING MACHINE Customer Service: 888-269-7477
Just touch
(Send
ignore
to Answering Machine).
seCTiOn
6
Contacts
This section explains how to save frequently
called numbers in your contact list for easy and
quick dialing.
TOPICS
N
Adding a New Contact
N
Dialing a Phone Number in Your Contact List
N
Editing an Existing Contact
N
Removing a Contact
N
Adding a Photo to a Contact
N
Adding a Contact to Speed Dial
Customer Service: 888-269-7477 CONTACTS 59
Adding a New Contact
Contacts
Best Buy
Corner Pharmacy
John S.
Mary Cell
Movie Line
prev sync add new
next
Mary Cell
Work
1-321-555-6712
remove
favorite
speed dial
add to
edit delete
You can save up to 100 names in your contact list for quick and easy dialing.
To add a new contact:
1. From the display screen, touch
2. Touch
(add new contact).
(Contacts).
3. Use the on-screen keyboard to type in the First Name of the person you
want to add.
4. Touch the eld next to “Last” to move down, then use the on-screen
keyboard to enter the last name of the person.
5. You can be specic about which number(s) you are adding:
(Mobile),
(Home), or (Work). Touch the eld(s) next to the number(s)
you’d like to add to begin entering.
6. When you are nished entering the Contacts information, touch
save
(Save). The new contact appears on the left side of your Contact list.
7. When you are nished, press
(HOME button) to exit.
HOME
You can add a photograph of your contact person to each entry. Pictures
can be entered at the CapTel website, then synced to your phone.
TIPTIP
Instructions are online at www.CapTel.com.
You can add contacts to your Speed Dial or Favorites list.
See pages 65 and 67 for instructions.
60 CONTACTS Customer Service: 888-269-7477
Dialing a Phone Number in Your Contact List
Dial: 1-333-555-2652
Veronica
Lift Handset to Dial
To easily dial someone in your contact list:
1. From the display screen, touch
2. Under the Contacts list on the left side of the display, nd and touch the
name of the contact you wish to call. Touch and drag the scroll bar to
see contacts further down the list.
TIP: Touch (Next/Prev) to move up/down 5 entries at a time.
3. On the right side of the display, touch the phone number of the person
you want to call:
the number automatically for you.
You can identify any contact person as a “favorite” for 1-touch dialing. At the
TIP TIP
Contacts page, touch
(Mobile), (Home), or (Work). CapTel will dial
(Add to Favorites). See page 66 for instructions.
(Contacts).
Customer Service: 888-269-7477 CONTACTS 61
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