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P-4030i MFP/P-4035i MFP
P-5035i MFP /P-6035i MFP
User Manual
P-4030i MFP/ P-4035i MFP /P-5035i MFP/P-6035i MFP
Digital Multifunctional System
Copy/Print/Scan/Fax
A4
EN
Page 2
> Preface
i
Preface
Thank you for purchasing the P-4030i MFP/P-4035i MFP/P-5035i MFP/P-6035i MFP.
This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance, and take
simple troubleshooting measures as needed so that the machine can always be used in the optimum condition.
Please read this Operation Guide before using the machine.
We recommend the use of our own brand supplies.
Please use our genuine toner containers, which have passed rigorous quality control testing.
The use of non-genuine toner containers may cause failure.
We will not be liable for any damages caused by the use of third party supplies in this machine.
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Contents
Preface ..................................................................................................................................... i
Overview .............................................................................................................................. viii
Machine Features .................................................................................................................. ix
Guides Provided with the Machine.................................................................................... xiii
About the Operation Guide (this Guide) ........................................................................... xiv
Structure of the guide.................................................................................................. xiv
Conventions Used in This Guide.................................................................................. xv
Menu Map........................................................................................................................... xviii
1 Legal and Safety Information ................................................................ 1-1
Notice ................................................................................................................................. 1-2
Safety Conventions in This Guide ............................................................................. 1-2
Environment .............................................................................................................. 1-3
Precautions for Use ................................................................................................... 1-4
Laser Safety (Europe) ............................................................................................... 1-5
Legal Restriction on Copying/Scanning .................................................................... 1-6
EN ISO 7779 ............................................................................................................. 1-6
EK1-ITB 2000 ............................................................................................................ 1-6
Legal Information ...................................................................................................... 1-7
Energy Saving Control Function ............................................................................. 1-13
Automatic 2-Sided Copy Function ........................................................................... 1-13
Resource Saving - Paper ........................................................................................ 1-13
Environmental benefits of "Power Management" .................................................... 1-13
Energy Star (ENERGY STAR®) Program ............................................................... 1-14
2 Installing and Setting up the Machine .................................................. 2-1
Part Names ......................................................................................................................... 2-2
Machine Exterior ....................................................................................................... 2-2
Connectors/Interior .................................................................................................... 2-3
With Optional Equipments Attached ......................................................................... 2-4
Connecting the Machine and Other Devices .................................................................. 2-5
Connecting Cables ............................................................................................................ 2-6
Connecting LAN Cable .............................................................................................. 2-6
Connecting USB Cable ............................................................................................. 2-7
Connecting the Power Cable .................................................................................... 2-7
Power On/Off ..................................................................................................................... 2-8
Power On .................................................................................................................. 2-8
Power Off .................................................................................................................. 2-8
Login/Logout ..................................................................................................................... 2-9
Login ......................................................................................................................... 2-9
Logout ..................................................................................................................... 2-10
Default Settings of the Machine ..................................................................................... 2-11
Setting Date and Time ............................................................................................ 2-11
Network Setup (LAN Cable Connection) ................................................................. 2-13
Energy Saver function .................................................................................................... 2-14
Low Power Mode and Auto Low Power Mode ........................................................ 2-14
Sleep and Auto Sleep ............................................................................................. 2-15
Quick Setup Wizard ......................................................................................................... 2-17
Installing Software .......................................................................................................... 2-20
Software on DVD (Windows) .................................................................................. 2-20
Installing Software in Windows ............................................................................... 2-21
Uninstalling the Software ........................................................................................ 2-26
Installing Software in Mac Computer ...................................................................... 2-27
Setting TWAIN Driver .............................................................................................. 2-29
Setting WIA Driver ................................................................................................... 2-30
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Checking the Counter ..................................................................................................... 2-31
Additional Preparations for the Administrator ............................................................. 2-32
Sending Documents to a PC ................................................................................... 2-32
Strengthening the Security ...................................................................................... 2-32
Embedded Web Server RX ............................................................................................. 2-34
Accessing Embedded Web Server RX ................................................................... 2-35
Changing Security Settings ..................................................................................... 2-37
Changing Device Information .................................................................................. 2-39
E-mail Settings ........................................................................................................ 2-41
Registering Destinations ......................................................................................... 2-45
Creating a New Custom Box ................................................................................... 2-47
Printing a document stored in a Custom Box .......................................................... 2-48
Transferring Data from Our Other Products ................................................................. 2-50
Migrating the Address Book .................................................................................... 2-50
3 Preparation before Use .......................................................................... 3-1
Using the Operation Panel ............................................................................................... 3-2
Operation Panel Keys ............................................................................................... 3-2
Adjusting the Operation Panel Angle ........................................................................ 3-3
Touch Panel Display ......................................................................................................... 3-4
Home Screen ............................................................................................................ 3-4
Display for Device Information .................................................................................. 3-8
Display of Keys That Cannot Be Set ......................................................................... 3-9
Enter key and Quick No. Search key ...................................................................... 3-10
Help Screen ............................................................................................................ 3-11
Loading Paper ................................................................................................................. 3-12
Precaution for Loading Paper ................................................................................. 3-13
Loading in the Cassettes ......................................................................................... 3-14
Loading Paper in the Multi Purpose Tray ................................................................ 3-18
Specifying Paper Size and Media Type .................................................................. 3-22
Paper Stopper .................................................................................................................. 3-24
Preparation for Sending a Document to a Shared Folder in a PC .............................. 3-25
Making a note of the computer name and full computer name ............................... 3-25
Making a note of the user name and domain name ................................................ 3-26
Creating a Shared Folder, Making a Note of a Shared Folder ................................ 3-27
Configuring Windows Firewall ................................................................................. 3-31
Registering Destinations in the Address Book ............................................................ 3-35
Adding a Destination (Address Book) ..................................................................... 3-35
Adding a Destination on One Touch Key (One Touch Key) .................................... 3-41
4 Printing from PC ..................................................................................... 4-1
Printing from PC ................................................................................................................ 4-2
Printing on Non-standard Sized Paper ...................................................................... 4-4
Printer Driver Print Settings Screen .......................................................................... 4-5
Printer Driver Help ..................................................................................................... 4-6
Changing the Default Printer Driver Settings (Windows 7) ....................................... 4-6
Canceling Printing from a Computer ......................................................................... 4-6
Printing by AirPrint ........................................................................................................... 4-7
Printing Data Saved on the Printer .................................................................................. 4-8
Specifying the Job Box from a Computer and Storing the Job ................................. 4-8
Printing Documents from Private Print Box ............................................................... 4-8
Printing Document from Stored Job Box ................................................................. 4-11
Printing Document from Quick Copy Box ................................................................ 4-14
Printing Document from Proof and Hold Box .......................................................... 4-17
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5 Operation on the Machine ..................................................................... 5-1
Loading Originals .............................................................................................................. 5-2
Placing Originals on the Platen ................................................................................. 5-2
Loading Originals in the Document Processor .......................................................... 5-3
Favorites ............................................................................................................................ 5-5
Registering Favorite .................................................................................................. 5-6
Recalling Favorite ..................................................................................................... 5-9
Editing and Deleting Favorite .................................................................................. 5-10
Application ....................................................................................................................... 5-11
Installing Applications .............................................................................................. 5-11
Using Applications ................................................................................................... 5-12
Uninstalling Applications ......................................................................................... 5-13
Registering Shortcuts ..................................................................................................... 5-14
Adding Shortcuts ..................................................................................................... 5-14
Editing and Deleting Shortcuts ................................................................................ 5-15
Copying ............................................................................................................................ 5-16
Basic Operation ....................................................................................................... 5-16
Reserve Next .......................................................................................................... 5-17
Canceling Jobs ........................................................................................................ 5-18
Sending ............................................................................................................................ 5-19
Basic Operation ....................................................................................................... 5-20
Specifying Destination ............................................................................................. 5-22
Checking and Editing Destinations ......................................................................... 5-30
Confirmation Screen of Destinations ....................................................................... 5-31
Recall ...................................................................................................................... 5-32
Send to Me (E-mail) ................................................................................................ 5-32
Sending to Different Types of Destinations (Multi Sending) .................................... 5-33
Canceling Sending Jobs ......................................................................................... 5-34
WSD Scan ............................................................................................................... 5-35
Scanning using TWAIN ........................................................................................... 5-37
Scanning with FMU Connection .............................................................................. 5-39
How to use the FAX Function ........................................................................................ 5-40
What is Document Box? ................................................................................................. 5-41
Basic Operation for Document Box ......................................................................... 5-42
Using a Custom Box ....................................................................................................... 5-43
Creating a New Custom Box ................................................................................... 5-43
Editing and Deleting Custom Box ........................................................................... 5-45
Storing Documents .................................................................................................. 5-46
Printing Documents ................................................................................................. 5-47
Editing Documents .................................................................................................. 5-48
Deleting Documents ................................................................................................ 5-49
Printing Documents Stored in Removable USB Memory ............................................ 5-50
Saving Documents to USB Memory (Scan to USB) ..................................................... 5-52
Check the USB Memory Information ............................................................................. 5-53
Removing USB Memory .................................................................................................. 5-54
6 Using Various Functions ....................................................................... 6-1
Functions Available on the Machine ............................................................................... 6-2
Copy .......................................................................................................................... 6-2
Send .......................................................................................................................... 6-3
Custom Box (Printing) ............................................................................................... 6-5
Removable Memory (Store File, Printing Documents) .............................................. 6-6
Functions ........................................................................................................................... 6-8
Original Size .............................................................................................................. 6-8
Paper Selection ......................................................................................................... 6-9
Original Orientation ................................................................................................. 6-10
Collate ..................................................................................................................... 6-10
Density .................................................................................................................... 6-11
Original Image ......................................................................................................... 6-11
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EcoPrint ................................................................................................................... 6-12
Color Selection ........................................................................................................ 6-12
Sharpness ............................................................................................................... 6-13
Background Density Adj. (Background Density Adjustment) .................................. 6-13
Prevent Bleed-thru .................................................................................................. 6-14
Zoom ....................................................................................................................... 6-14
Combine .................................................................................................................. 6-16
Duplex ..................................................................................................................... 6-18
Continuous Scan ..................................................................................................... 6-19
Job Finish Notice ..................................................................................................... 6-20
File Name Entry ...................................................................................................... 6-21
Priority Override ...................................................................................................... 6-21
Quiet Mode .............................................................................................................. 6-21
Duplex (2-sided Original) ........................................................................................ 6-22
Sending Size ........................................................................................................... 6-23
File Format .............................................................................................................. 6-24
File Separation ........................................................................................................ 6-27
Scan Resolution ...................................................................................................... 6-27
E-mail Subject/Body ................................................................................................ 6-27
FTP Encrypted TX ................................................................................................... 6-28
Delete after Printed ................................................................................................. 6-28
Storing Size ............................................................................................................. 6-29
Encrypted PDF Password ....................................................................................... 6-29
JPEG/TIFF Print ...................................................................................................... 6-30
XPS Fit to Page ....................................................................................................... 6-30
7 Status/Job Cancel .................................................................................. 7-1
Checking Job Status ......................................................................................................... 7-2
Details of the Status Screens .................................................................................... 7-4
Checking Detailed Information of Jobs ..................................................................... 7-8
Checking Job History ....................................................................................................... 7-9
Checking the Detailed Information of Histories ....................................................... 7-11
Sending the Log History .......................................................................................... 7-11
Job Operation .................................................................................................................. 7-12
Pause and Resumption of Jobs .............................................................................. 7-12
Canceling of Jobs .................................................................................................... 7-12
Device/Communication ................................................................................................... 7-13
Checking the Remaining Amount of Toner and Paper (Paper/Supplies) ................... 7-15
8 Setup and Registration (System Menu) ............................................... 8-1
System Menu ..................................................................................................................... 8-2
Operation Method ..................................................................................................... 8-2
System Menu Settings .............................................................................................. 8-4
Language .................................................................................................................. 8-6
Report ....................................................................................................................... 8-6
User Property ............................................................................................................ 8-9
Cassette/MP Tray Settings ....................................................................................... 8-9
Common Settings .................................................................................................... 8-11
Home ....................................................................................................................... 8-19
Copy ........................................................................................................................ 8-20
Send ........................................................................................................................ 8-21
Document Box ......................................................................................................... 8-22
FAX ......................................................................................................................... 8-22
Application ............................................................................................................... 8-23
Internet .................................................................................................................... 8-23
Address Book/One Touch ....................................................................................... 8-23
User Login/Job Accounting ..................................................................................... 8-24
Printer ...................................................................................................................... 8-25
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System/Network ...................................................................................................... 8-27
Date/Timer/Energy Saver ........................................................................................ 8-37
Adjustment/Maintenance ......................................................................................... 8-40
9 User Authentication and Accounting (User Login, Job Accounting) 9-1
Overview of User Login Administration .......................................................................... 9-2
Enabling User Login Administration ............................................................................... 9-3
Setting User Login Administration .................................................................................. 9-5
Adding a User (Local User List) ................................................................................ 9-5
Changing User Properties ......................................................................................... 9-9
User Account Lockout Setting ................................................................................. 9-13
User Login Administration for Printing ..................................................................... 9-15
To Manage the Users to Scan Using TWAIN .......................................................... 9-16
To Manage the Users to Scan Using WIA .............................................................. 9-17
To Manage the Users that Send Faxes from a PC ................................................. 9-18
Local Authorization .................................................................................................. 9-19
Group Authorization Settings .................................................................................. 9-20
Obtain NW User Property ....................................................................................... 9-23
Simple Login Settings ............................................................................................. 9-25
ID Card Settings ...................................................................................................... 9-29
Using User Login Administration .................................................................................. 9-31
Login/Logout ........................................................................................................... 9-31
User Login Administration on a PC ......................................................................... 9-31
Overview of Job Accounting .......................................................................................... 9-32
Enabling Job Accounting ............................................................................................... 9-33
Job Accounting Access ........................................................................................... 9-34
Setting an Account .......................................................................................................... 9-35
Adding an Account .................................................................................................. 9-35
Restricting the Use of the Machine ......................................................................... 9-37
Editing an Account .................................................................................................. 9-38
Deleting an Account ................................................................................................ 9-40
Job Accounting for Printing ..................................................................................... 9-41
Job Accounting for Scan Using TWAIN .................................................................. 9-42
Job Accounting for Scan Using WIA ....................................................................... 9-43
Job Accounting for the FAX Transmitted from a Computer .................................... 9-44
Configuring Job Accounting .......................................................................................... 9-45
Default Setting ......................................................................................................... 9-45
Counting the Number of Pages Printed .................................................................. 9-46
Print Accounting Report .......................................................................................... 9-47
Using Job Accounting .................................................................................................... 9-49
Login/Logout ........................................................................................................... 9-49
Job Accounting on a PC .......................................................................................... 9-49
Unknown ID Job .............................................................................................................. 9-50
10 Troubleshooting ................................................................................... 10-1
Regular Maintenance ...................................................................................................... 10-2
Cleaning .................................................................................................................. 10-2
Toner Container Replacement ................................................................................ 10-5
Waste Toner Box Replacement .............................................................................. 10-8
Troubleshooting ............................................................................................................ 10-10
Solving Malfunctions ............................................................................................. 10-10
Responding to Messages ...................................................................................... 10-15
Adjustment/Maintenance ....................................................................................... 10-25
Clearing Paper Jams ............................................................................................. 10-26
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11 Appendix ............................................................................................... 11-1
Optional Equipment ........................................................................................................ 11-2
Overview of Optional Equipment ............................................................................. 11-2
Optional Applications ............................................................................................ 11-10
Character Entry Method ................................................................................................ 11-12
Entry Screens ........................................................................................................ 11-12
Entering Characters .............................................................................................. 11-14
Paper .............................................................................................................................. 11-15
Basic Paper Specifications .................................................................................... 11-15
Choosing the Appropriate Paper ........................................................................... 11-16
Special Paper ........................................................................................................ 11-19
Specifications ................................................................................................................ 11-23
Common Functions ............................................................................................... 11-23
Copy Functions ..................................................................................................... 11-25
Printer Functions ................................................................................................... 11-25
Scanner Functions ................................................................................................ 11-26
Document Processor ............................................................................................. 11-26
Paper Feeder (500-sheet) (Option) ....................................................................... 11-27
Glossary ......................................................................................................................... 11-28
Index ............................................................................................................................ Index-1
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> Overview
Overview
This machine is equipped standard with copy and print functions, and a scanned image can be sent to an E-mail
recipient as an attachment or to a computer on the same network. On products with a FAX function, it is also possible to
use the fax function.
NOTE
• Before using the machine, be sure to read Legal and Safety Information on page 1-1.
• For preparations for use of the machine such as cable connections and software installation, refer to Installing and
Setting up the Machine on page 2-1.
• To learn how to load paper, set up shared folders, and add addresses to the address book, refer to Preparation
before Use on page 3-1.
Original Electronic data Fax dataUSB memory
Input Data
Operations from your PC
Document
Box functions
Application
Security
Output Data
Copy functions Printer functions USB memory
Send functions
Fax functions
FAX Operation
Guide
This function is useful for a variety of
purposes, including saving data in the
machine and in a USB memory stick.
Printing Data Saved on the Printer (page
4-8)
Using a Custom Box (page 5-43)
You can expand the machine
functions according to your
needs.
Application (page
5-11)
You can use the machine security
levels according to your needs.
Sending (page 5-19)
Embedded Web Server RX
You can check the status and change the
settings of the machine from a Web browser
on your computer.
Embedded Web Server RX (page 2-34)
Embedded Web Server RX User
Guide
Strengthen security
(Settigns for
Administrator) (page xi)
Copying (page 5-16)
Printing from PC (page 4-1)
Saving Documents to
USB Memory (Scan
to USB) (page 5-52)
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> Machine Features
Machine Features
The machine is equipped with many useful functions. Here are some examples. For details, refer to Using Various
Functions (page 6-1).
Optimize your office workflow
Access to frequently used functions
with just one touch (Favorites)
You can preset frequently used functions.
Once you register frequently used
settings as favorite, you can call up the
settings easily. Using this favorite brings
the same results even if operated by
another person.
Favorites (page 5-5)
Set up the machine easily
(Quick Setup Wizard)
You can configure the necessary settings
before using the machine in the wizard
mode.
Quick Setup Wizard (page 2-17)
Set up fax easily (FAX Setup)
You can configure the necessary settings
before using fax in the wizard mode.
FAX Setup (page 2-17)
Optimize your office workflow
Scan a large number of originals in
separate batches and produce as one
job (Continuous Scan)
It is useful when preparing many-page
handouts.
When a large number of originals cannot
be placed in the document processor at
one time, the originals can be scanned in
separate batches and then copied or sent
as one job.
Continuous Scan (page 6-19)
Send one time with multiple sending
options (Multi Sending)
You can send a same document to the
multiple destinations using a different
method.
You can specify multiple destinations of
different send methods such as E-mail,
SMB, and Fax.
You can reduce your workflow by sending
a job at once.
Sending to Different Types of
Destinations (Multi Sending) (page
5-33)
Save frequently used documents in
the machine (Custom Box)
You can save the frequently used
document in the machine and print it
when needed.
Using a Custom Box (page 5-43)
1 2 3
1 2 3
1~10
1
1~30
1
11~201121~30
21
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> Machine Features
Optimize your office workflow Save energy and cost
Send a FAX from a PC
(Sending FAX from PC)
You can save the paper used for sending
a FAX with this function.
You can send a file to be faxed from the
PC without printing the file, so that you
can reduce the number of pieces of paper
and perform sending jobs efficiently.
FAX Operation Guide
Save energy as needed
(Energy Saver function)
The machine is equipped with Energy
Saver function that automatically
switched into Low Power Mode or Sleep
Mode.
Energy Saver function (page 2-14)
Use less toner for printing
(EcoPrint)
You can save toner consumption with this
function.
When you only need to check the printed
content, such as a trial print run or
documents for internal confirmation, use
this function to save toner.
Use this function when a high-quality print
is not required.
EcoPrint (page 6-12)
Save energy and cost Create attractive documents
Reduce paper use
(Paper Saving Copy)
You can print originals on both sides of
the paper. You can also print multiple
originals onto one sheet.
Combine (page 6-16)
Duplex (page 6-18)
Send a FAX to reduce the
communication cost
(FAX Delayed Transmission)
You can reduce the communication cost
with this function.
The communication cost can be reduced
by setting the timer to the time period
during which the communication cost is
low.
FAX Operation Guide
Prevent image bleed-through
(Prevent Bleed-through)
You can prevent image bleed-through
from the reverse side when scanning thin
originals.
Prevent Bleed-thru (page 6-14)
Off
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> Machine Features
Strengthen security
Password-protect a PDF file
(PDF Encryption Functions)
Use the PDF format's password security
options to restrict document viewing,
printing and editing.
Encrypted PDF Password (page 6-
29)
Protect data on the SSD
(Encryption / Overwrite)
You can overwrite the unnecessary data
that remains on the SSD automatically.
To prevent an external leakage, the
machine is able to encrypt data before
writing it to the SSD.
Data Security (page 8-36)
Prevent loss of finished documents
(Private Print)
You can temporarily save a printer
document in the machine. By printing the
document from the machine prevents
someone takes your document.
Printing Data Saved on the Printer
(page 4-8)
Strengthen security Use functions more efficiently
Log in by ID card
(Card Authentication)
You can log in simply by touching an ID
card. You don't need to enter your user
name and password.
Card Authentication Kit(B) "Card
Authentication Kit" (page 11-3)
Strengthen security
(Settigns for Administrator)
Various functions are available for
administrators to strengthen security.
Strengthening the Security (page 2-
32)
Make the machine quiet
(Quiet Mode)
You can make the machine quiet by
reducing its running noise. You can
configure this mode by job.
Quiet Mode (page 6-21)
OK !
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> Machine Features
Use functions more efficiently
Expand functions as necessary
(Application)
The functionality of the machine can be
expanded by installing applications.
Applications that help you perform your
daily more efficiently such as a scan
feature and an authentication feature are
available.
Application (page 5-11)
Install the machine without concerning
the network cables (Wireless Network)
In an environment where the wireless
LAN is used, you can install the machine
without concerning the network cables.
Wireless Network (page 8-33)
Use USB memory
(USB Memory)
It is useful when you need to print
document outside your office or you
cannot print document from your PC.
You can print the document from the USB
memory by plugging it directly into the
machine.
Original scanned at the machine can be
saved in the USB memory also.
Printing Documents Stored in
Removable USB Memory (page 5-
50)
Saving Documents to USB Memory
(Scan to USB) (page 5-52)
Use functions more efficiently
Specify image file format
(File Format)
You can select the various file formats
when sending/storing images.
File Format (page 6-24)
Perform remote operation
(Embedded Web Server RX)
You can access to the machine remotely
to print, send or download data.
Administrators can configure the machine
behavior or management settings.
Embedded Web Server RX (page 2-
34)
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> Guides Provided with the Machine
Guides Provided with the Machine
The following guides are provided with the machine. Refer to each guide as needed.
The contents of the guides are subject to change without notice for the purpose of improvement of machine
performance.
Printed guides
Guides (PDF) on the DVD (Product Library)
Install the Adobe Reader (version 8.0 or later) to view the manuals on the DVD.
Start using the
machine quickly
Quick Guide
Explains how to use basic functions of the machine, how to use convenient features, how
to perform routine maintenance, and what to do when problems occur.
For safe use of the
machine
Safety Guide
Provides safety and cautionary information for installation and use of the machine. Be sure to
read this guide before using the machine.
Safety Guide (P-4030i MFP/P-4035i MFP/P-5035i MFP/P-6035i MFP)
Indicates the space required for machine installation, and describes the cautionary labels
and other safety information. Be sure to read this guide before using the machine.
Use the machine
thoughtfully
Operation Guide (This Guide)
Explains how to load paper and perform copy, print and scan operations, and indicates
default settings and other information.
Use the fax functions
FAX Operation Guide
Explains how to use the fax function.
Use the ID card
Card Authentication Kit (B) Operation Guide
Explains how to perform authentication using the ID card.
Strengthen security
Data Security Kit (E) Operation Guide
Explains how to introduce and use the Data Security kit (E), and how to overwrite and encrypt
data.
Easily register
machine information
and configure settings
Embedded Web Server RX User Guide
Explains how to access the machine from a Web browser on your computer to check and
change settings.
Print data from a
computer
Printing System Driver User Guide
Explains how to install the printer driver and use the printer function.
Directly print a PDF file
Network Tool for Direct Printing Operation Guide
Explains how to print PDF files without launching Adobe Acrobat or Reader.
Monitor the machine
and printers on the
network
NETWORK PRINT MONITOR User Guide
Explains how to monitor your network printing system (the machine) with NETWORK
PRINT MONITOR.
Scan images and save
with information
File Management Utility User Guide
Explains how to use File Management Utility to set various parameters and send and save
scanned documents.
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> About the Operation Guide (this Guide)
About the Operation Guide (this Guide)
Structure of the guide
The Operation Guide contains the following chapters.
Chapter Contents
1 Legal and Safety Information Provides precautions regarding use of the machine and trademark information.
2 Installing and Setting up the
Machine
Explains part names, cable connections, installation of the software, login, logout, and
other matters related to administration of the machine.
3 Preparation before Use Explains preparations and settings that are required in order to use the machine, such
as how to use the operation panel, load paper, and create an address book.
4 Printing from PC Explains functions that are available when the machine is used as a printer.
5 Operation on the Machine Explains the basic procedures for using the machine, such as placing originals, making
copies, sending documents, and using document boxes.
6 Using Various Functions Explains convenient functions that are available on the machine.
7 Status/Job Cancel Explains how to check the status of a job and the job history, and how to cancel jobs
being printed or waiting to print. Also explains how to check paper and toner levels, how
to check the device status, and how to cancel fax transmission.
8 Setup and Registration (System
Menu)
Explains System Menu and how it relates to the operation of the machine.
9 User Authentication and
Accounting (User Login, Job
Accounting)
Explains user login and job accounting.
10 Troubleshooting Explains what to do when toner runs out, an error is displayed, or a paper jam or other
problem occurs.
11 Appendix Describes convenient options that are available for the machine. Provides information
on media types and paper sizes, and gives a glossary of terms. Explains how to enter
characters, and lists the specifications of the machine.
Page 16
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> About the Operation Guide (this Guide)
Conventions Used in This Guide
Adobe Reader XI is used as an example in the explanations below.
Certain items are indicated in this guide by the conventions described below.
NOTE
The items that appear in Adobe Reader vary depending on how it is used. If the Table of Contents or tools do not
appear, refer to Adobe Reader Help.
Convention Description Example
[Bold] Indicates keys on the operation panel and buttons on
your computer screen.
Press the [Start] key.
Click the [OK] button.
[Regular] Indicates keys on the touch panel. Press [OK].
"Regular" Indicates a message or setting displayed on the touch
panel or computer screen.
"Ready to copy." appears.
You can select from the "Print size" menu.
Click to move from the current page to the previously
displayed page. This is convenient when you want to return
to the page from which you jumped to the current page.
Click an item in the Table of
Contents to jump to the
corresponding page.
CAUTION
Indicates that personal injury or
mechanical damage may result
from insufficient attention to or
incorrect compliance with the
related points.
NOTE
Indicates supplemental
explanations and reference
information for operations.
IMPORTANT
Indicates operational requirements
and restrictions to operate the
machine correctly, and avoid
damage to the machine or property.
Refer to
Click the underlined text to jump to
the corresponding page.
Page 17
xvi
> About the Operation Guide (this Guide)
On pages that explain a convenient function, the modes in which that function can be used are indicated by icons.
Icon Description Icon Description
The function can be used when copying a
document.
Copy screen
The function can be used when printing from a
custom box.
Custom box screen (Option)
The function can be used when printing from
removable memory such as a USB memory stick.
Printing from removable memory screen
The function can be used when sending a
document.
Send screen
The function can be used when saving to
removable memory such as a USB memory stick.
Saving to removable memory screen
Quiet Mode
Lower print and scan speed for quiet processing. Select this mode when the running noise is uncomfortable.
Copy
Print from
Box
Print from
USB
Send
Scan to
USB
Copy
Ready to copy.
Copy Copies
Paper
Selection
Zoom Density
Duplex Combine Quiet
Mode
1-sided>>1-sided
A4 100% Normal 0
OffOff
Functions
10:10
Favorites
Print from
Box
Ready to print from Box.
Print Copies
Paper
Selection
Collate Duplex
Delete
afterPrint
Quiet
Mode
Off
A4 Off 1-sided>>1-sided
Off
Functions
10:10
Cancel
Print from
USB
Ready to print from Box.
Print Copies
Paper
Selection
Collate Duplex
Quiet
Mode
A4 Off 1-sided>>1-sided
Off
Functions
10:10
Cancel
Send
Send Dest. :
Recall
Check
E-mail
One Touch Key Address Book Ext Address Book
FAXFolder
Functions
10:10
1/2
Favorites
Ready to send.
Scan to
USB
Ready to store in Box.
Store File
File
Format
Duplex Scan
Resolution
Density File Name
Entry
Normal 0
PDF 1-sided 300x300dpi
doc
Functions
10:10
Cancel
Quiet
Mode
Off
Page 18
xvii
> About the Operation Guide (this Guide)
Conventions used in procedures for operating the machine
In this Operation Guide, continuous operation of the keys on the touch panel is as follows:
Touch panel keys that are pressed are outlined in red.
Procedures consisting of a sequence of operation panel or touch panel operations are numbered as shown below.
Actual procedure Procedure indicated in this guide
Press the [System Menu] key
Press [ ]
Press [Common Settings]
Press [Sound]
Press the [System Menu] key, [ ], [Common Settings], and
then [Sound].
System Menu/Counter.
System Menu
Quick Setup Wizard
10:10
Language
Report
Counter
1/5
Close
Press [ ] or [ ] to scroll up and down.
Ready to copy.
Functions
Original Size
A4
Close
10:10
Original Orientation
Top Edge on Top
On
Text+Photo
Original Image
Collate
1/3
Add/Edit
Shortcut
Ready to copy.
Copy Copies
Paper
Selection
Zoom Density
Duplex Combine Quiet
Mode
1-sided>>1-sided
A4 100% Normal 0
OffOff
Functions
10:10
Favorites
1
2
Page 19
xviii
> Menu Map
Menu Map
(The names displayed on the touch panel are used here. These may differ from the referenced titles.)
or
Paper Selection (page 6-9)
Zoom (page 6-14
)
Density (page 6-11
)
Duplex (page 6-18
)
Combine (page 6-16
)
Quiet Mode (page 6-21
)
Functions Collate (page 6-10)
Original Size (page 6-8
)
Original Orientation (page 6-10
)
Original Image (page 6-11
)
EcoPrint (page 6-12
)
Sharpness (page 6-13
)
Background Density Adj. (page 6-13
)
Prevent Bleed-through (page 6-14
)
Continuous Scan (page 6-19
)
Job Finish Notice (page 6-20
)
File Name Entry (page 6-21
)
Priority Override (page 6-21
)
Copy
Page 20
xix
> Menu Map
or
One Touch Key (page 5-24)
Address Book (page 5-22
)
Ext Address Book (Refer to Embedded Web Server RX User Guide.)
E-mail (page 5-25)
Folder (page 5-26
)
FAX (Refer to FAX Operation Guide.)
WSD Scan (page 5-36
)
Functions Quiet Mode (page 6-21)
File Format (page 6-24
)
Original Size (page 6-8
)
Original Orientation (page 6-10
)
Duplex (page 6-22
)
Sending Size (page 6-23
)
File Separation (page 6-27
)
Scan Resolution (page 6-27
)
Density (page 6-11
)
Color Selection (page 6-12
)
Original Image (page 6-11
)
Sharpness (page 6-13
)
Background Density Adj. (page 6-13
)
Prevent Bleed-through (page 6-14
)
FAX TX Resolution (Refer to FAX Operation Guide.)
Zoom (page 6-14)
Continuous Scan (page 6-19
)
File Name Entry (page 6-21
)
Subject/Body (page 6-27
)
Job Finish Notice (page 6-20
)
FTP Encrypted TX (page 6-28
)
FAX Delayed Transmission (Refer to FAX Operation Guide.)
FAX Direct Transmission (Refer to FAX Operation Guide.)
FAX Polling RX (Refer to FAX Operation Guide.)
FAX TX Report (Refer to FAX Operation Guide.)
Send
Page 21
xx
> Menu Map
Custom Box Menu Print Paper Selection (page 6-9)
Collate (page 6-10
)
Duplex (page 6-18
)
Delete after Print (page 6-28
)
Quiet Mode (page 6-21
)
Functions Priority Override (page 6-21)
File Name Entry (page 6-21
)
Job Finish Notice (page 6-20
)
EcoPrint (page 6-12
)
Job Box Private Print/Stored Job (page 4-8)
Quick Copy/Proof and Hold (page 4-14
)
Custom Box
Job Box
Page 22
xxi
> Menu Map
Removable Memory Print Paper Selection (page 6-9)
Collate (page 6-10
)
Duplex (page 6-18
)
Quiet Mode (page 6-21
)
Functions EcoPrint (page 6-12)
Job Finish Notice (page 6-20
)
Priority Override (page 6-21
)
Encrypted PDF Password (page 6-29
)
JPEG/TIFF Print (page 6-30
)
XPS Fit to Page (page 6-30
)
Menu Store File File Format (page 6-24)
Duplex (page 6-22
)
Scan Resolution (page 6-27
)
Density (page 6-11
)
File Name Entry (page 6-21
)
Quiet Mode (page 6-21
)
Functions Original Size (page 6-8)
Original Orientation (page 6-10
)
Storing Size (page 6-29
)
Color Selection (page 6-12
)
Original Image (page 6-11
)
Sharpness (page 6-13
)
Background Density Adj. (page 6-13
)
Prevent Bleed-through (page 6-14
)
Zoom (page 6-14
)
Continuous Scan (page 6-19
)
Job Finish Notice (page 6-20
)
File Separation (page 6-27
)
Removable
Memory
Page 23
xxii
> Menu Map
Sub Address Box (Refer to FAX Operation Guide.)
Polling Box (Refer to FAX Operation Guide.)
or
Print Job Status (page 7-4)
Send Job Status (page 7-5
)
Store Job Status (page 7-6
)
Scheduled Job (page 7-7
)
Print Job Log (page 7-9
)
Send Job Log (page 7-9
)
Store Job Log (page 7-9
)
FAX Job Log (Refer to FAX Operation Guide.)
Scanner (page 7-13
)
Printer (page 7-13
)
FAX (refer to FAX Operation Guide.)
Toner Status (page 7-15
)
Paper Status (page 7-15
)
Removable Memory (page 7-13
)
USB Keyboard (page 7-13
)
SSD (page 7-14
)
Connection Status (page 7-14
)
Sub Address Box
Polling Box
Status/
Job Cancel
Page 24
xxiii
> Menu Map
or
Quick Setup Wizard FAX Setup (page 2-17)
Paper Setup (page 2-17
)
Energy Saver Setup (page 2-17
)
Network Setup (page 2-17
)
Language (page 8-6)
Report Print Report Status Page (page 8-6)
Font List (page 8-6
)
Network Status (page 8-7
)
Service Status (page 8-7
)
Accounting Report (page 8-7
)
Sub Address Box List (Refer to FAX Operation Guide.)
FAX List (Index) (Refer to FAX Operation Guide.)
FAX List (No.) (Refer to FAX Operation Guide.)
Outgoing FAX Report (Refer to FAX Operation Guide.)
Incoming FAX Report (Refer to FAX Operation Guide.)
Optional Network Status (page 8-7
)
Admin Report
Settings
Outgoing FAX Report (Refer to FAX Operation Guide.)
Incoming FAX Report (Refer to FAX Operation Guide.)
Result Report
Setting
Send Result Report (page 8-8)
RX Result Report (Refer to FAX Operation Guide.)
Job Finish Notice Setting (page 8-8)
Send Log History Sending Log History (page 8-8)
Auto Sending (page 8-8
)
Destination (page 8-8
)
Job Log Subject (page 8-8
)
Personal Information (page 8-8
)
Counter Printed Pages (page 2-31)
Scanned Pages (page 2-31
)
User Property (page 9-9)
System
Menu
Page 25
xxiv
> Menu Map
Cassette/MP Tray
Settings
Cassette 1 (page 8-9)
Cassette 2 (page 8-9
)
Cassette 3 (page 8-9
)
Cassette 4 (page 8-9
)
Cassette 5 (page 8-9
)
Multi Purpose Tray (page 8-10
)
Common Settings Default Screen (page 8-11)
Sound Buzzer (page 8-11)
FAX Speaker Volume (Refer to FAX Operation Guide.)
FAX Monitor Volume (Refer to FAX Operation Guide.)
Original Settings Custom Original Size (page 8-12)
Default Original Size (page 8-12
)
Paper Settings Custom Paper Size (page 8-13)
Media Type Settings (page 8-14
)
Default Paper Source (page 8-14
)
Paper Selection (page 8-14
)
Media for Auto (B & W) (page 8-14
)
Special Paper Action (page 8-14
)
Function Defaults File Format (page 8-15)
Original Orientation (page 8-15
)
Collate (page 8-15
)
File Separation (page 8-15
)
Scan Resolution (page 8-15
)
Color Selection (page 8-15
)
Original Image (Copy) (page 8-15
)
Original Image (Send/Store) (page 8-16
)
Background Density Adj. (Copy) (page 8-16
)
Background Density Adj. (Send/Store) (page 8-16
)
EcoPrint (page 8-16
)
Prevent Bleed-through (Copy) (page 8-16
)
Prevent Bleed-through (Send/Store) (page 8-16
)
FAX TX Resolution (Refer to FAX Operation Guide.)
Zoom (page 8-16)
Page 26
xxv
> Menu Map
Common Settings Function Defaults Continuous Scan (Except FAX) (page 8-16)
Continuous Scan (FAX) (Refer to FAX Operation Guide.)
File Name Entry (page 8-16)
Subject/Body (page 8-16
)
FTP Encrypted TX (page 8-16
)
JPEG/TIFF Print (page 8-16
)
XPS Fit to Page (page 8-16
)
Detail Settings Image Quality (page 8-17)
PDF/A (page 8-17
)
High Comp. PDF (page 8-17
)
Preset Limit (page 8-17
)
Error Handling Duplexing Error (page 8-17)
Paper Mismatch Error (page 8-17
)
Measurement (page 8-17
)
Low Toner Alert Level (page 8-18
)
Keyboard Layout (page 8-18
)
Format SSD (page 8-18
)
Format SD Card (page 8-19
)
Display Status/Log (page 8-19
)
Function Key Usage (page 8-19
)
Home Customize Desktop (page 3-5)
Customize Taskbar (page 3-5
)
Wallpaper (page 3-5
)
Copy Auto Paper Selection (page 8-20)
Auto % Priority (page 8-20
)
Reserve Next Priority (page 8-20
)
DP Read Action (page 8-20
)
Send Dest. Check before Send (page 8-21)
Entry Check for New Dest. (page 8-21
)
Send and Forward (page 8-21
)
Color TIFF Compression (page 8-21
)
Default Screen (page 8-21
)
New Destination Entry (page 8-21
)
Recall Destination (page 8-21
)
Page 27
xxvi
> Menu Map
Document Box Custom Box (page 5-43)
Sub Address Box (Refer to FAX Operation Guide.)
Job Box Quick Copy Job Retention (page 8-22)
Deletion of Job Retention (page 8-22
)
Storage Media (page 8-22
)
Polling Box (Refer to FAX Operation Guide.)
FAX (Refer to FAX Operation Guide.)
Application (page 5-11)
Internet Proxy (page 8-23)
Address Book/One
Touch
Address Book (page 3-35)
One Touch Key (page 3-41
)
Address Book
Defaults
Sort (page 8-24)
Print List (Refer to FAX Operation Guide.)
User Login/Job
Accounting
User Login Settings User Login (page 9-3)
Local User List (page 9-5
)
ID Card Settings Keyboard Login (page 9-30)
Password Login (page 9-30
)
Simple login
settings
Simple Login (page 9-25)
Simple Login Setup (page 9-26
)
Local User Authorization (page 9-19
)
User Account
Lockout Settings
Lockout (page 9-14)
Lockout Policy (page 9-14
)
Locked out Users List (page 9-14
)
Group Authorization
Set.
Group Authorization (page 9-20)
Group List (page 9-21
)
Obtain NW User Property (page 9-23
)
Page 28
xxvii
> Menu Map
User Login/Job
Accounting
Job Accounting
Settings
Job Accounting (page 9-33)
Job Accounting Access (page 9-34
)
Print Accounting Report (page 9-47
)
Total Job Accounting (page 9-46
)
Each Job Accounting (page 9-46
)
Accounting List (page 9-35
)
Default Setting Apply Limit (page 9-45)
Copy/Printer Count (page 9-45
)
Counter Limit (page 9-45
)
Unknown ID Job (page 9-50
)
Printer Emulation (page 8-25)
EcoPrint (page 8-25
)
Override A4/Letter (page 8-25
)
Duplex (page 8-25
)
Paper Output (page 8-25
)
Copies (page 8-25
)
Orientation (page 8-25
)
Wide A4 (page 8-25
)
Form Feed TimeOut (page 8-25
)
LF Action (page 8-26
)
CR Action (page 8-26
)
Job Name (page 8-26
)
User Name (page 8-26
)
MP Tray Priority (page 8-26
)
Paper Feed Mode (page 8-26
)
Auto cassette Change (page 8-26
)
Resolution (page 8-26
)
KIR (page 8-26
)
Page 29
xxviii
> Menu Map
System/Network Network Host Name (page 8-27)
TCP/IP Settings TCP/IP (page 8-27)
IPv4 Settings (page 8-27
)
IPv6 Settings (page 8-28
)
Bonjour (page 8-28
)
Protocol Detail (page 8-29
)
WSD Scan (page 8-30
)
WSD Print (page 8-30
)
Enhanced WSD (page 8-30
)
Enhanced WSD (SSL) (page 8-30
)
IPSec (page 8-31
)
Secure Protocol SSL (page 8-31)
IPP Security (page 8-31
)
HTTP Security (page 8-31
)
LDAP Security (Ext. Address Book) (page 8-31
)
LDAP Security (User Property) (page 8-31
)
SMTP Security (page 8-31
)
POP3 Security (User 1) (page 8-31
)
POP3 Security (User 2) (page 8-31
)
POP3 Security (User 3) (page 8-31
)
LAN Interface (page 8-31
)
Restart Network (page 8-31
)
Proxy (page 8-32
)
Optional Network Basic (page 8-32)
Wireless Network (page 8-33
)
Network Interface (Send) (page 8-34
)
Interface Block
Setting
USB Host (page 8-34)
USB Device (page 8-34
)
USB Storage (page 8-34
)
Optional Interface 1 (page 8-34
)
Optional Interface 2 (page 8-34
)
Page 30
xxix
> Menu Map
System/Network Security Level (page 8-35)
Restart (page 8-35
)
RAM Disk Setting (page 8-35
)
Optional Memory (page 8-36
)
Data Security (page 8-36
)
Optional Function (page 11-10
)
Date/Timer/Energy
Saver
Date/Time (page 8-37)
Date Format (page 8-37
)
Time Zone (page 8-37
)
Auto Panel Reset (page 8-37
)
Panel Reset Timer (page 8-37
)
Low Power Timer (page 8-37
)
Sleep Rules (models for Europe) (page 8-38
)
Sleep Level (models except for Europe) (page 8-38
)
Sleep Timer (page 8-38
)
Power Off Rule (page 8-39
)
Power Off Timer (page 8-39
)
Auto Error Clear (page 8-39
)
Error Clear Timer (page 8-39
)
Unusable Time (Refer to FAX Operation Guide.)
Adjustment/
Maintenance
Quiet Mode Settings Quiet Mode (page 8-40)
Specify for Each Job (page 8-40
)
Density Adjustment Copy (page 8-40)
Send/Box (page 8-40
)
Background Density
Adj.
Copy (Auto) (page 8-40)
Send/Box (Auto) (page 8-40
)
Print Density (page 8-40
)
Auto Color Correction (page 8-40
)
Correcting Black Line (page 8-40
)
Display Brightness (page 8-40
)
Drum Refresh (page 8-41
)
Auto Drum Refresh (page 8-41
)
Page 31
1-1
1 Legal and Safety
Information
Please read this information before using your machine. This chapter provides information on the following topics.
Notice ................................................................................................................................................................. 1-2
Safety Conventions in This Guide ........................................................................................................... 1-2
Environment ............................................................................................................................................. 1-3
Precautions for Use ................................................................................................................................. 1-4
Laser Safety (Europe) .............................................................................................................................. 1-5
Legal Restriction on Copying/Scanning ................................................................................................... 1-6
EN ISO 7779 ............................................................................................................................................ 1-6
EK1-ITB 2000 .......................................................................................................................................... 1-6
Legal Information ..................................................................................................................................... 1-7
Energy Saving Control Function ............................................................................................................ 1-13
Automatic 2-Sided Copy Function ......................................................................................................... 1-13
Resource Saving - Paper ....................................................................................................................... 1-13
Environmental benefits of "Power Management" ................................................................................... 1-13
Energy Star (ENERGY STAR®) Program .............................................................................................. 1-14
Page 32
1-2
Legal and Safety Information > Notice
Notice
Safety Conventions in This Guide
The sections of this guide and parts of the machine marked with symbols are safety warnings meant to protect the user,
other individuals and surrounding objects, and ensure correct and safe usage of the machine. The symbols and their
meanings are indicated below.
WARNING: Indicates that serious injury or even death may result from insufficient
attention to or incorrect compliance with the related points.
CAUTION: Indicates that personal injury or mechanical damage may result from
insufficient attention to or incorrect compliance with the related points.
Symbols
The symbol indicates that the related section includes safety warnings. Specific points of attention are indicated
inside the symbol.
... [General warning]
... [Warning of high temperature]
The symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited
action are indicated inside the symbol.
... [Warning of prohibited action]
... [Disassembly prohibited]
The symbol indicates that the related section includes information on actions which must be performed. Specifics of
the required action are indicated inside the symbol.
... [Alert of required action]
... [Remove the power plug from the outlet]
... [Always connect the machine to an outlet with a ground connection]
Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are
illegible or if the guide itself is missing (fee required).
NOTE
An original which resembles a bank note closely may not be copied properly in some rare cases because this
machine is equipped with a counterfeiting prevention function.
Page 33
1-3
Legal and Safety Information > Notice
Environment
The service environmental conditions are as follows:
• Temperature: 50 to 90.5 °F (10 to 32.5 °C)
(But humidity should be 70% or less when temperature is 90.5 °F (32.5 °C).)
• Humidity: 15 to 80%
(But temperature should be 86 °F (30 °C) or less when humidity is 80%.)
Adverse environmental conditions may affect the image quality. It is recommended to use the machine at a temperature:
around 60.8 to 80.6 °F or less (16 to 27 °C), humidity: around 36 to 65%.
Avoid the following locations when selecting a site for the machine.
• Avoid locations near a window or with exposure to direct sunlight.
• Avoid locations with vibrations.
• Avoid locations with drastic temperature fluctuations.
• Avoid locations with direct exposure to hot or cold air.
• Avoid poorly ventilated locations.
If the floor is delicate against casters, when this machine is moved after installation, the floor material may be damaged.
During copying, some ozone is released, but the amount does not cause any ill effect to one's health. If, however, the
machine is used over a long period of time in a poorly ventilated room or when making an extremely large number of
copies, the smell may become unpleasant. To maintain the appropriate environment for copy work, it is suggested that
the room be properly ventilated.
Page 34
1-4
Legal and Safety Information > Notice
Precautions for Use
Cautions when handling consumables
CAUTION
Do not attempt to incinerate parts which contain toner. Dangerous sparks may cause burns.
Keep parts which contain toner out of the reach of children.
If toner happens to spill from parts which contain toner, avoid inhalation and ingestion, as well as contact with your eyes
and skin.
• If you do happen to inhale toner, move to a place with fresh air and gargle thoroughly with a large amount of water. If
coughing develops, contact a physician.
• If you do happen to ingest toner, rinse your mouth with water and drink 1 or 2 cups of water to dilute the contents of
your stomach. If necessary, contact a physician.
• If you do happen to get toner in your eyes, flush them thoroughly with water. If there is any remaining tenderness,
contact a physician.
• If toner does happen to get on your skin, wash with soap and water.
Do not attempt to force open or destroy parts which contain toner.
Other precautions
Return the exhausted toner container and waste toner box to your dealer or service representative. The collected toner
container and waste toner box will be recycled or disposed in accordance with the relevant regulations.
Store the machine while avoiding exposure to direct sunlight.
Store the machine in a place where the temperature stays below 40 °C while avoiding sharp changes of temperature
and humidity.
If the machine will not be used for an extended period of time, remove the paper from the cassette and the Multi Purpose
(MP) Tray, return it to its original package and reseal it.
Page 35
1-5
Legal and Safety Information > Notice
Laser Safety (Europe)
Laser radiation could be hazardous to the human body. For this reason, laser radiation emitted inside this machine is
hermetically sealed within the protective housing and external cover. In the normal operation of the product by user, no
radiation can leak from the machine.
This machine is classified as Class 1 laser product under IEC/EN 60825-1:2007.
Caution: Performance of procedures other than those specified in this manual may result in hazardous radiation
exposure.
These labels are attached to the laser scanner unit inside the machine and are not in a user access area.
Regarding CLASS 1 laser products, information is provided on the rating label.
Page 36
1-6
Legal and Safety Information > Notice
Legal Restriction on Copying/Scanning
It may be prohibited to copy/scan copyrighted material without permission of the copyright owner.
Copying/Scanning the following items is prohibited and may be penalized by low. It may not be limited to these items. Do
not knowingly copy/scan the items that are not to be copied/scanned.
• Paper money
• Bank note
• Securities
•Stamp
• Passport
• Certificate
Local laws and regulations may prohibit or restrict copying/scanning of other items not mentioned above.
EN ISO 7779
Maschinenlärminformations-Verordnung 3. GPSGV, 06.01.2004: Der höchste Schalldruckpegel beträgt 70 dB (A) oder
weniger gemäß EN ISO 7779.
EK1-ITB 2000
Das Gerät ist nicht für die Benutzung im unmittelbaren Gesichtsfeld am Bildschirmarbeitsplatz vorgesehen. Um
störende Reflexionen am Bildschirmarbeitsplatz zu vermeiden, darf dieses Produkt nicht im unmittelbaren Gesichtsfeld
platziert werden.
Page 37
1-7
Legal and Safety Information > Notice
Legal Information
Copying or other reproduction of all or part of this guide without the prior written consent of Copyright owner is
prohibited.
Regarding Trade Names
• PRESCRIBE is a registered trademark of Kyocera Corporation.
• KPDL is a trademark of Kyocera Corporation.
• Microsoft, Windows, Windows XP, Windows Server 2003, Windows Vista, Windows Server 2008, Windows 7,
Windows Server 2012, Windows 8 and Internet Explorer are registered trademarks or trademarks of
Microsoft Corporation in the U.S.A. and/or other countries.
• PCL is a trademark of Hewlett-Packard Company.
• Adobe Acrobat, Adobe Reader and PostScript are trademarks of Adobe Systems, Incorporated.
• Ethernet is a registered trademark of Xerox Corporation.
• IBM and IBM PC/AT are trademarks of International Business Machines Corporation.
• AppleTalk, Bonjour, Macintosh, and Mac OS are trademarks of Apple Inc., registered in the U.S. and other countries.
• TypeBankG-B, TypeBankM-M and Typebank-OCR are trademarks of TypeBank®.
• All European language fonts installed in this machine are used under licensing agreement with Monotype Imaging
Inc.
• Helvetica, Palatino and Times are registered trademarks of Linotype GmbH.
• ITC Avant Garde Gothic, ITC Bookman, ITC ZapfChancery and ITC ZapfDingbats are registered trademarks of
International Typeface Corporation.
• ThinPrint is a trademark of Cortado AG in Germany and other countries.
• UFST™ MicroType® fonts by Monotype Imaging Inc. are installed in this machine.
• This machine contains the software having modules developed by Independent JPEG Group.
• This product contains NetFront Browser of ACCESS CO., LTD.
• ACCESS, ACCESS logo and NetFront are trademarks or registered
trademarks of ACCESS CO., LTD. in the United States, Japan and
other countries.
• © 2011 ACCESS CO., LTD. All rights reserved.
• Java is a registered trademark of Oracle and/or its affiliates.
• iPad, iPhone and iPod touch are trademarks of Apple Inc., registered in the U.S. and other countries.
• AirPrint and the AirPrint logo are trademarks of Apple Inc.
• iOS is a trademark or registered trademark of Cisco in the U.S. and other countries and is used under license by
Apple Inc.
All other brands and product names are registered trademarks or trademarks designations ™ and ® will not be used in
this Operation Guide.
Page 38
1-8
Legal and Safety Information > Notice
GPL/LGPL
This product contains GPL (http://www.gnu.org/licenses/gpl.html) and/or LGPL (http://www.gnu.org/licenses/lgpl.html)
software as part of its firmware. You can get the source code, and you are permitted to copy, redistribute and modify it
under the terms of GPL/LGPL.
OpenSSL License
Copyright (c) 1998-2006 The OpenSSL Project. All rights reserved.
Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following
conditions are met:
1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following
disclaimer.
2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following
disclaimer in the documentation and/or other materials provided with the distribution.
3. All advertising materials mentioning features or use of this software must display the following acknowledgment:
"This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit.
(http://www.openssl.org/)"
4. The names "OpenSSL Toolkit" and "OpenSSL Project" must not be used to endorse or promote products derived
from this software without prior written permission.
For written permission, please contact openssl-core@openssl.org.
5. Products derived from this software may not be called "OpenSSL" nor may "OpenSSL" appear in their names without
prior written permission of the OpenSSL Project.
6. Redistributions of any form whatsoever must retain the following acknowledgment: "This product includes software
developed by the OpenSSL Project for use in the OpenSSL Toolkit (http://www.openssl.org/)"
THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT "AS IS" AND ANY EXPRESSED OR IMPLIED
WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND
FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE OpenSSL PROJECT OR
ITS CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR
CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR
SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON
ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE
OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE
POSSIBILITY OF SUCH DAMAGE.
Original SSLeay License
Copyright (C) 1995-1998 Eric Young (eay@cryptsoft.com) All rights reserved.
This package is an SSL implementation written by Eric Young (eay@cryptsoft.com). The implementation was written so
as to conform with Netscapes SSL.
This library is free for commercial and non-commercial use as long as the following conditions are adhered to. The
following conditions apply to all code found in this distribution, be it the RC4, RSA, lhash, DES, etc., code; not just the
SSL code. The SSL documentation included with this distribution is covered by the same copyright terms except that the
holder is Tim Hudson (tjh@cryptsoft.com).
Copyright remains Eric Young's, and as such any Copyright notices in the code are not to be removed.
If this package is used in a product, Eric Young should be given attribution as the author of the parts of the library used.
This can be in the form of a textual message at program startup or in documentation (online or textual) provided with the
package.
Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following
conditions are met:
Page 39
1-9
Legal and Safety Information > Notice
1. Redistributions of source code must retain the copyright notice, this list of conditions and the following disclaimer.
2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following
disclaimer in the documentation and/or other materials provided with the distribution.
3. All advertising materials mentioning features or use of this software must display the following acknowledgement:
"This product includes cryptographic software written by Eric Young (eay@cryptsoft.com)"
The word 'cryptographic' can be left out if the routines from the library being used are not cryptographic related :-).
4. If you include any Windows specific code (or a derivative thereof) from the apps directory (application code) you must
include an acknowledgement: "This product includes software written by Tim Hudson (tjh@cryptsoft.com)"
THIS SOFTWARE IS PROVIDED BY ERIC YOUNG "AS IS" AND ANY EXPRESS OR IMPLIED WARRANTIES,
INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A
PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AUTHOR OR CONTRIBUTORS BE LIABLE
FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES
(INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE,
DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY,
WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN
ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.
The licence and distribution terms for any publically available version or derivative of this code cannot be changed. i.e.
this code cannot simply be copied and put under another distribution licence [including the GNU Public Licence.]
Monotype Imaging License Agreement
1 Software shall mean the digitally encoded, machine readable, scalable outline data as encoded in a special format as
well as the UFST Software.
2 You agree to accept a non-exclusive license to use the Software to reproduce and display weights, styles and
versions of letters, numerals, characters and symbols (Typefaces) solely for your own customary business or
personal purposes at the address stated on the registration card you return to Monotype Imaging. Under the terms of
this License Agreement, you have the right to use the Fonts on up to three printers. If you need to have access to the
fonts on more than three printers, you need to acquire a multiuser license agreement which can be obtained from
Monotype Imaging. Monotype Imaging retains all rights, title and interest to the Software and Typefaces and no rights
are granted to you other than a License to use the Software on the terms expressly set forth in this Agreement.
3 To protect proprietary rights of Monotype Imaging, you agree to maintain the Software and other proprietary
information concerning the Typefaces in strict confidence and to establish reasonable procedures regulating access
to and use of the Software and Typefaces.
4 You agree not to duplicate or copy the Software or Typefaces, except that you may make one backup copy. You
agree that any such copy shall contain the same proprietary notices as those appearing on the original.
5 This License shall continue until the last use of the Software and Typefaces, unless sooner terminated. This License
may be terminated by Monotype Imaging if you fail to comply with the terms of this License and such failure is not
remedied within thirty (30) days after notice from Monotype Imaging. When this License expires or is terminated, you
shall either return to Monotype Imaging or destroy all copies of the Software and Typefaces and documentation as
requested.
6 You agree that you will not modify, alter, disassemble, decrypt, reverse engineer or decompile the Software.
7 Monotype Imaging warrants that for ninety (90) days after delivery, the Software will perform in accordance with
Monotype Imaging-published specifications, and the diskette will be free from defects in material and workmanship.
Monotype Imaging does not warrant that the Software is free from all bugs, errors and omissions.
The parties agree that all other warranties, expressed or implied, including warranties of fitness for a particular
purpose and merchantability, are excluded.
8 Your exclusive remedy and the sole liability of Monotype Imaging in connection with the Software and Typefaces is
repair or replacement of defective parts, upon their return to Monotype Imaging.
In no event will Monotype Imaging be liable for lost profits, lost data, or any other incidental or consequential
damages, or any damages caused by abuse or misapplication of the Software and Typefaces.
9 Massachusetts U.S.A. law governs this Agreement.
Page 40
1-10
Legal and Safety Information > Notice
10 You shall not sublicense, sell, lease, or otherwise transfer the Software and/or Typefaces without the prior written
consent of Monotype Imaging.
11 Use, duplication or disclosure by the Government is subject to restrictions as set forth in the Rights in Technical Data
and Computer Software clause at FAR 252-227-7013, subdivision (b)(3)(ii) or subparagraph (c)(1)(ii), as appropriate.
Further use, duplication or disclosure is subject to restrictions applicable to restricted rights software as set forth in
FAR 52.227-19 (c)(2).
12 You acknowledge that you have read this Agreement, understand it, and agree to be bound by its terms and
conditions. Neither party shall be bound by any statement or representation not contained in this Agreement. No
change in this Agreement is effective unless written and signed by properly authorized representatives of each party.
By opening this diskette package, you agree to accept the terms and conditions of this Agreement.
Knopflerfish License
This product includes software developed by the Knopflerfish Project.
http://www.knopflerfish.org
Copyright 2003-2010 The Knopflerfish Project. All rights reserved.
Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following
conditions are met:
- Redistributions of source code must retain the above copyright notice, this list of conditions and the following
disclaimer.
- Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following
disclaimer in the documentation and/or other materials provided with the distribution.
- Neither the name of the KNOPFLERFISH project nor the names of its contributors may be used to endorse or
promote products derived from this software without specific prior written permission.
THIS SOFTWARE IS PROVIDED BY THE COPYRIGHT HOLDERS AND CONTRIBUTORS "AS IS" AND ANY
EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF
MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE
COPYRIGHT OWNER OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL,
EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF
SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION)
HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR
TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS
SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.
Apache License (Version 2.0)
Apache License
Version 2.0, January 2004
http://www.apache.org/licenses/
TERMS AND CONDITIONS FOR USE, REPRODUCTION, AND DISTRIBUTION
1. Definitions.
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Page 41
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Legal and Safety Information > Notice
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Page 42
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Legal and Safety Information > Notice
5. Submission of Contributions. Unless You explicitly state otherwise, any Contribution intentionally submitted for
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but not limited to damages for loss of goodwill, work stoppage, computer failure or malfunction, or any and all other
commercial damages or losses), even if such Contributor has been advised of the possibility of such damages.
9. Accepting Warranty or Additional Liability. While redistributing the Work or Derivative Works thereof, You may choose
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APPENDIX: How to apply the Apache License to your work.
To apply the Apache License to your work, attach the following boilerplate notice, with the fields enclosed by brackets
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Unless required by applicable law or agreed to in writing, software distributed under the License is distributed on an "AS
IS" BASIS, WITHOUT WARRANTIES OR CONDITIONS OF ANY KIND, either express or implied. See the License for
the specific language governing permissions and limitations under the License.
Page 43
1-13
Legal and Safety Information > Notice
Energy Saving Control Function
The device comes equipped with a Low Power Mode where energy consumption is reduced after a certain amount of
time elapses since the device was last used, as well as a Sleep where printer and fax functions remain in a waiting state
but power consumption is still reduced to a minimum when there is no activity with the device within a set amount of
time. In addition, the device comes equipped with a Power Off Mode where the device automatically turns off after a
certain amount of time elapses the device was last used.
Low Power Mode
The device automatically enters Low Power Mode when 1 minute has passed since the device was last used. The
amount of time of no activity that must pass before Low Power Mode is activated may be lengthened. For more
information refer to Low Power Mode and Auto Low Power Mode
(page 2-14).
Sleep
The device automatically enters Sleep when 1 minute has passed since the device was last used. The amount of time of
no activity that must pass before Sleep is activated may be lengthened. For more information see Sleep and Auto Sleep
(page 2-15).
Power Off Mode
The device automatically turns its power off when 1 hour has passed since the device was last used. The amount of time
of no activity that must pass before Power Off Mode is activated may be lengthened by changing the Power Off Timer
setting. You can also select rules whether the machine enters Power Off Mode for functions individually. For more
information see Power Off Rule
(page 8-39) and Power Off Timer (page 8-39).
Automatic 2-Sided Copy Function
This device includes 2-sided copying as a standard function. For example, by copying two 1-sided originals onto a single
sheet of paper as a 2-sided copy, it is possible to lower the amount of paper used. For more information refer to Duplex
(page 6-18).
Printing in duplex mode reduces paper consumption and contributes to the conservation of forest resources. Duplex
mode also reduces the amount of paper that must be purchased, and thereby reduces cost. It is recommended that
machines capable of duplex printing be set to use duplex mode by default.
Resource Saving - Paper
For the preservation and sustainable use of forest resources, it is recommended that recycled as well as virgin paper
certified under environmental stewardship initiatives or carrying recognised ecolabels, which meet EN 12281:2002
*
or
an equivalent quality standard, be used.
This machine also supports printing on 64 g/m
2
paper. Using such paper containing less raw materials can lead to
further saving of forest resources.
* : EN12281:2002 "Printing and business paper - Requirements for copy paper for dry toner imaging processes"
Your sales or service representative can provide information about recommended paper types.
Environmental benefits of "Power Management"
To reduce power consumption when idle, this machine is equipped with a power management function that
automatically activates energy-saving mode when the machine is idle for a certain period of time.
Although it takes the machine a slight amount of time to return to READY mode when in energy-saving mode, a
significant reduction in energy consumption is possible. It is recommended that the machine be used with the activation
time for energy-saving mode set to the default setting.
Page 44
1-14
Legal and Safety Information > Notice
Energy Star (ENERGY STAR®) Program
We have determined as a participating company in the International Energy Star Program that this
product is compliant with the standards laid out in the International Energy Star Program.
ENERGY STAR
®
is a voluntary energy efficiency program with the goal of developing and promoting the
use of products with high energy efficiency in order to help prevent global warming. By purchasing
ENERGY STAR
®
qualified products, customers can help reduce emissions of greenhouse gases during
product use and cut energy-related costs.
Page 45
2-1
2 Installing and Setting
up the Machine
This chapter provides information for the administrator of this machine, such as part names, cable connection, and
software installation.
Part Names ........................................................................................................................................................ 2-2
Machine Exterior ...................................................................................................................................... 2-2
Connectors/Interior .................................................................................................................................. 2-3
With Optional Equipments Attached ........................................................................................................ 2-4
Connecting the Machine and Other Devices ..................................................................................................... 2-5
Connecting Cables ............................................................................................................................................. 2-6
Connecting LAN Cable ............................................................................................................................ 2-6
Connecting USB Cable ............................................................................................................................ 2-7
Connecting the Power Cable ................................................................................................................... 2-7
Power On/Off ..................................................................................................................................................... 2-8
Power On ................................................................................................................................................. 2-8
Power Off ................................................................................................................................................. 2-8
Login/Logout ...................................................................................................................................................... 2-9
Login ........................................................................................................................................................ 2-9
Logout .................................................................................................................................................... 2-10
Default Settings of the Machine ........................................................................................................................ 2-11
Setting Date and Time ............................................................................................................................ 2-11
Network Setup (LAN Cable Connection) ............................................................................................... 2-13
Energy Saver function ...................................................................................................................................... 2-14
Low Power Mode and Auto Low Power Mode ....................................................................................... 2-14
Sleep and Auto Sleep ............................................................................................................................ 2-15
Quick Setup Wizard ......................................................................................................................................... 2-17
Installing Software ............................................................................................................................................ 2-20
Software on DVD (Windows) ................................................................................................................. 2-20
Installing Software in Windows .............................................................................................................. 2-21
Uninstalling the Software ....................................................................................................................... 2-26
Installing Software in Mac Computer ..................................................................................................... 2-27
Setting TWAIN Driver ............................................................................................................................. 2-29
Setting WIA Driver ................................................................................................................................. 2-30
Checking the Counter ...................................................................................................................................... 2-31
Additional Preparations for the Administrator ................................................................................................... 2-32
Sending Documents to a PC .................................................................................................................. 2-32
Strengthening the Security ..................................................................................................................... 2-32
Embedded Web Server RX .............................................................................................................................. 2-34
Accessing Embedded Web Server RX .................................................................................................. 2-35
Changing Security Settings ................................................................................................................... 2-37
Changing Device Information ................................................................................................................ 2-39
E-mail Settings ....................................................................................................................................... 2-41
Registering Destinations ........................................................................................................................ 2-45
Creating a New Custom Box ................................................................................................................. 2-47
Printing a document stored in a Custom Box ........................................................................................ 2-48
Transferring Data from Our Other Products ..................................................................................................... 2-50
Migrating the Address Book ....................................................................................................
............... 2-50
Page 46
2-2
Installing and Setting up the Machine > Part Names
Part Names
Machine Exterior
1 Document Processor
2 Original Width Guides
3 Original Table
4 Original Eject Table
5 Inner Tray
6 Paper Stopper
7 Front Cover
8 Cassette 1
9 Power Switch
10 Original Stopper
11 USB Memory Slot
12 Front Cover Open Button
13 Slit Glass
14 Original Size Indicator Plates
15 Platen
16 Operation Panel
17 Handles
18 Rear Cover
19 Handles
With Optional Equipments Attached (page 2-4)
1 2 3 4
10
11
13 14
15
16
7
12
5
9
8
17
6
18
19
Page 47
2-3
Installing and Setting up the Machine > Part Names
Connectors/Interior
1 LINE Connector
2 TEL Connector
3 Option Interface
4 Network Interface Connector
5 USB Interface Connector
6 Envelope Lever (P-4030i MFP and P-4035i MFP only)
7 Fuser Cover
8 Paper Width Guides
9 Support Tray Section of the Multi Purpose Tray
10 Multi Purpose Tray
11 Paper Length Guide
12 Paper Width Guides
13 Bottom Plate (P-4030i MFP and P-4035i MFP only)
14 Size Dial
15 Duplex Cover
4
3
5
6
7
1
2
8
9
10
12
11
14
15
13
12
Page 48
2-4
Installing and Setting up the Machine > Part Names
With Optional Equipments Attached
16 Toner Container (Black)
17 Toner Container Lock Lever
18 Registration Roller
19 Left Cover
20 Waste Toner Box
1 Card Reader
2 Cassette 2
3 Cassette 3
4 Cassette 4
5 Cassette 5
6 Rear Tray (P-5035i MFP and P-6035i MFP only)
7 Paper Stopper (P-5035i MFP and P-6035i MFP only)
Optional Equipment (page 11-2)
16
17
20
18
19
1
3
4
5
67
2
Page 49
2-5
Installing and Setting up the Machine > Connecting the Machine and Other Devices
Connecting the Machine and Other Devices
Prepare the cables necessary to suit the environment and purpose of the machine use.
When Connecting the Machine to the PC via USB
When Connecting the Machine to the PC on the Network
Cables that Can Be Used
NOTE
If you are using the machine with the optional wireless interface kit attached, you do not need to connect the LAN
cable. To use a wireless LAN, it is necessary to change the default settings for the machine using the System Menu.
Optional Network (page 8-32)
Connection Environment Function Necessary Cable
Connect a LAN cable to the
machine.
Printer/Scanner/Network FAX
*1
*1 Only on products with the fax function installed.
LAN cable (10BASE-T, 100BASE-TX,
1000BASE-T)
Connect a USB cable to the
machine.
Printer/Scanner (TWAIN/WIA) USB2.0 compatible cable (Hi-Speed USB
compliant, Max. 5.0 m)
USB
MFP
Network
Network
MFP
Page 50
2-6
Installing and Setting up the Machine > Connecting Cables
Connecting Cables
Connecting LAN Cable
1
Connect the cable to the machine.
1 Connect the LAN cable to the network interface connector.
2 Connect the other end of the cable to the hub.
2
Set up the machine.
Power on the machine and configure the network.
IMPORTANT
If the power is on, turn the power switch off.
Power Off (page 2-8)
For details, refer to Network Setup (LAN Cable Connection) on page 2-13.
Page 51
2-7
Installing and Setting up the Machine > Connecting Cables
Connecting USB Cable
1
Connect the cable to the machine.
1 Connect the USB cable to the USB interface connector located on the left side of the body.
2 Connect the other end of the cable to the PC.
Connecting the Power Cable
1
Connect the cable to the machine.
1 Remove the cover.
2 Connect one end of the supplied power cable to the machine and the other end to a power
outlet.
IMPORTANT
If the power is on, turn the power switch off.
Power Off (page 2-8)
IMPORTANT
Only use the power cable that comes with the machine.
Page 52
2-8
Installing and Setting up the Machine > Power On/Off
Power On/Off
Power On
1
Turn the power switch on.
Power Off
1
Turn the power switch off.
In case of not using the machine for an extended period of time...
IMPORTANT
When turning off the power switch, do not turn on the power switch again
immediately. Wait more than 5 seconds, and then turn on the power switch.
IMPORTANT
When the [Processing] indicator or [Memory] indicator is lit up or blinked, the machine is operating. Turning
off the power switch while the machine is operating may cause it to malfunction.
CAUTION
If this machine will be left unused for an extended period (e.g. overnight), turn it off at the main power switch.
If the machine will not be used for an even longer period of time (e.g. vacation), remove the power plug from
the outlet as a safety precaution. If using the products equipped with the fax function, note that turning the
machine off at the main power switch disables fax transmission and reception.
IMPORTANT
Remove paper from the cassettes and seal it in the paper storage bag to protect it from humidity.
Check that the indicators are off.
Page 53
2-9
Installing and Setting up the Machine > Login/Logout
Login/Logout
If you are setting a function that requires administrator rights, or if user login administration is enabled, you must enter
your login user name and login password.
Login
Normal login
1
Enter the login user name and login password to login.
1 If this screen is displayed during operations, press [Keyboard] to enter the login user name.
2 Press [Password] to enter the login password and press [OK].
2
Press [Login].
NOTE
The factory default login user name and login password are set as shown below.
You will be unable to login if you forget your login user name or login password. In this event, login with administrator
privileges and change your login user name or login password.
Character Entry Method (page 11-12)
NOTE
If [Network Authentication] is selected as the user authentication method, either [Local] or
[Network] can be selected as the authentication destination.
Model Name Login User Name Login Password
P-4030i MFP/P-4035i MFP 4000 4000
P-5035i MFP 5000 5000
P-6035i MFP 6000 6000
10:10
Keyboard
Login Password
Keyboard
Login User Name
Login
Enter login user name and password.
Login to:: Local
Page 54
2-10
Installing and Setting up the Machine > Login/Logout
Simple Login
If this screen is displayed during operations, select a user and log in.
Logout
To logout from the machine, press the [Authentication/Logout] key to return to the login user
name/login password entry screen.
Users are automatically logged out in the following circumstances:
• When the machine enters the low power or sleep state.
• When the auto panel reset function is activated.
NOTE
If a user password is required, an input screen will be displayed.
Simple Login Settings (page 9-25)
10:10
Menu
Select the user to login.
A
None
None
B
None
None
C
None
None
1/3
01
04
07
02
05
08
03
06
09
Page 55
2-11
Installing and Setting up the Machine > Default Settings of the Machine
Default Settings of the Machine
Before using this machine, configure such settings as date and time, network configuration, and energy saving functions
as needed. The Machine Setup Wizard is launched when the equipment is turned on for the first time after being
installed. Also, configure the following settings if necessary.
Setting Date and Time
Follow the steps below to set the local date and time at the place of installation.
When you send an E-mail using the transmission function, the date and time as set here will be printed in the header of
the E-mail message. Set the date, time and time difference from GMT of the region where the machine is used.
1
Display the screen.
Press the [System Menu/Counter] key, [ ], and then [Date/Timer/Energy Saver].
2
Configure the settings.
1 Set the time zone.
NOTE
The default settings of the machine can be changed in System Menu. For settings that are configurable from System
Menu, refer to Setup and Registration (System Menu)
(page 8-1).
NOTE
To make changes after this initial configuration, refer to Date/Timer/Energy Saver on page 8-37 and System/Network
on page 8-27.
1
System Menu/Counter.
System Menu
Printer
10:10
System/Network
Date/Timer/Energy Saver
5/5
Close
Adjustment/Maintenance
3
2
System Menu/Counter.
Date/Timer/Energy Saver
Date/Time
10/10/2013 10:10
10:10
Date Format
DD/MM/YY
On
+09:00 Osaka, Sapporo, Tokyo
Time Zone
Auto Panel Reset
1/4
< Back
System Menu/Counter.
Date/Timer/Energy Saver - Time Zone
-12:00 International Date Line West
10:10
+13:00 Samoa
-11:00 Universal Coordinated Time-11
-10:00 Hawaii
1/24
Cancel OK
1
2
Page 56
2-12
Installing and Setting up the Machine > Default Settings of the Machine
2 Set the summer time.
3 Set the date.
4 Set the time.
NOTE
If you select a region that does not utilize summer time, the summer time setting screen
will not appear.
System Menu/Counter.
Time Zone - Summer Time
Off
10:10
On
< Back OKCancel
1/1
System Menu/Counter.
Date/Timer/Energy Saver
Date/Time
10/10/2013 10:10
10:10
Date Format
DD/MM/YY
On
+09:00 Osaka, Sapporo, Tokyo
Time Zone
Auto Panel Reset
1/4
< Back
Date/Timer/Energy Saver - Date/Time
10:10System Menu/Counter.
Month
Cancel
Next >
Year
Day
1
2
3
Date/Time - Time
10:10System Menu/Counter.
Minute
< Back
OK
Hour
Second
Cancel
:::
1
2
Page 57
2-13
Installing and Setting up the Machine > Default Settings of the Machine
Network Setup (LAN Cable Connection)
The machine is equipped with network interface, which is compatible with network protocols such as TCP/IP (IPv4),
TCP/IP (IPv6), NetBEUI, and IPSec. It enables network printing on the Windows, Macintosh, UNIX and other platforms.
Set up TCP/IP (IPv4) to connect to the Windows network. For setting procedure, refer to the Quick Setup Wizard
on
page 2-17.
Wireless Network Settings
When the optional Wireless Network Interface Kit (IB-51) is installed on the machine and the connection settings are
configured, it is possible to print in a wireless network (wireless LAN) environment. The following is an introduction to the
settings for connecting using the Quick Setup.
The following four settings can be configured in Quick Setup. Set the Wireless Network by referring to Wireless Network
on page 8-33.
Available Network
Displays access points to which the machine can connect.
Push Button
If the access point supports the push button method, wireless settings can be configured using the push button. This
setting executes push button, and the connection is started by pressing the push button on the access point.
PIN (Device)
Starts connection using the machine's PIN code. Enter the PIN code into the access point. The PIN code of the machine
is automatically generated.
PIN (Terminal)
Starts connection using the PIN code of the access point. Enter the PIN code of the access point.
NOTE
• Ask your network administrator for the IP address in advance, and have it ready when you configure this setting.
In the following cases, set the IP address of DNS server on the Embedded Web Server RX.
- When using the host name with "DHCP" setting set to "Off"
- When using the DSN server with IP address that is not assigned by DHCP automatically.
Refer to the Embedded Web Server RX User Guide.
• For other network settings, refer to the Network
on page 8-27.
NOTE
The push button method supports only the WPS (WiFi Protected Setup).
Page 58
2-14
Installing and Setting up the Machine > Energy Saver function
Energy Saver function
If a certain period of time elapses after the machine is last used, the machine automatically enters Low Power Mode to
reduce power consumption. If a further period of time elapses without the machine being used, the machine
automatically enters sleep mode, which minimizes power consumption. If the machine is not used while in sleep mode,
the power automatically turns off.
Low Power Mode and Auto Low Power Mode
Low Power Mode
If the machine is not operated for a certain period of time, the energy saver indicator will light up and the screen will
become dark to reduce power consumption. This status is referred to as Low Power Mode. “Low power.” will be
displayed on the screen.
If print data is received during Low Power Mode, the machine automatically wakes up and starts printing. Also when fax
data arrives while the machine is in Low Power Mode, the machine automatically wakes up and starts printing.
To resume, perform one of the following actions.
• Press the touch panel or any key on the operation panel.
• Open the document processor.
• Place originals in the document processor.
The machine will be ready to operate within 10 seconds.
Note that ambient environmental conditions, such as ventilation, may cause the machine to respond more slowly.
Auto Low Power Mode
Auto Low Power Mode automatically switches the machine into Low Power Mode if left idle for a preset time.
The default preset time is 1 minute.
For information on the Low Power Mode settings, refer to Quick Setup Wizard
on page 2-17.
NOTE
If the Low Power Timer is equal to the Sleep Timer, a Sleep mode is preceded.
Energy Saver indicator
Page 59
2-15
Installing and Setting up the Machine > Energy Saver function
Sleep and Auto Sleep
Sleep
To enter Sleep, press the [Energy Saver] key. Touch panel and all indicators on the operation panel will go out to save a
maximum amount of power except the Energy Saver indicator. This status is referred to as Sleep.
If print data is received during Sleep, the machine automatically wakes up and starts printing.
Also when fax data arrives while the machine is in Sleep, the machine automatically wakes up and starts printing.
To resume, perform the following actions.
• Press the [Energy Saver] key.
The machine will be ready to operate within 15 seconds (P-4030i MFP/P-4035i MFP), 20 seconds (P-5035i MFP) or 25
seconds (P-6035i MFP).
Note that ambient environmental conditions, such as ventilation, may cause the machine to respond more slowly.
Auto Sleep
Auto Sleep automatically switches the machine into Sleep if left idle for a preset time in the Low Power Mode.
The default preset time is 1 minute.
To change the preset sleep time, refer to Quick Setup Wizard
on page 2-17.
Sleep Rules (models for Europe)
You can set whether sleep mode operates for each function. When the machine enters sleep mode, the ID card cannot
be recognized.
For more information on Sleep Rules settings, refer to Sleep Rules (models for Europe) on page 8-38.
NOTE
If the Low Power Timer is equal to the Sleep Timer, a Sleep mode is preceded.
Energy Saver indicator
Page 60
2-16
Installing and Setting up the Machine > Energy Saver function
Sleep Level (Energy Saver and Quick Recovery) (models except for Europe)
For sleep level, you can toggle between the following two modes: Energy Saver mode and Quick Recovery mode. The
default setting is Energy Saver mode.
Energy Saver mode reduces power consumption even more than Quick Recovery mode, and allows Sleep Mode to be
set separately for each function. The time required for the machine to wake up from power save mode and resume
normal operation will be longer than for Quick Recovery mode. The ID card cannot be recognized.
Quick Recovery mode recovers from sleep mode quicker than Energy Saver mode. To resume, press the [Energy
Saver] key on the operation panel. If print data is received during Sleep, the machine automatically wakes up and starts
printing.
For more information on Sleep Level settings, refer to Quick Setup Wizard on page 2-17.
NOTE
If the optional Network Interface Kit is installed, Energy Saver cannot be specified.
Page 61
2-17
Installing and Setting up the Machine > Quick Setup Wizard
Quick Setup Wizard
For FAX functions, paper settings, Energy Saver functions and network settings, the following settings can be configured
in a wizard-style screen.
FAX Setup Configures basic fax settings.
1. Dialing/RX Mode Dialing Mode
Reception Mode
Auto (DRD)
2. Local FAX Info. Local FAX Name
Local FAX Number
Local FAX ID
TTI
3. Sound Speaker Volume
Monitor Volume
Job Finish Buzzer
4. Rings Normal
Answering Machine
FAX/TEL Switch
5. Redial Retry Times
Paper Setup Configures the paper size and media type of paper to be used in cassettes and multi purpose
tray.
1. Cassette 1 Paper Size
*1
Media Type
*1 Displayed only when the size dial on the cassette is set to “Other”.
2. Cassette 2
*2
*2 Displayed only when the optional paper feeder is installed.
Paper Size
*1
Media Type
3. Cassette 3
*2
Paper Size
*1
Media Type
4. Cassette 4
*2
Paper Size
*1
Media Type
5. Cassette 5
*2
Paper Size
*1
Media Type
6. MP Tray Paper Size
Media Type
Energy Saver Setup Configures sleep mode and low-power mode.
1. Sleep Mode Sleep Timer
Sleep Level (models except for Europe)
2. Low Power Mode Low Power Timer
Network Setup Configures network settings.
1. Network Obtain IP Address
IP Address
*3
Subnet Mask
*3
Default Gateway
*3
*3 Not displayed when "Obtain IP Address" is set to [Auto (DHCP)].
Page 62
2-18
Installing and Setting up the Machine > Quick Setup Wizard
1
Display the screen.
2
Select a function.
3
Configure the settings.
Start the wizard. Follow the instructions on the screen to configure settings.
NOTE
If the user authentication screen appears, enter your login user name and login password and press [Login].
The factory default login user name and login password are set as shown below.
NOTE
If you experience difficulty configuring the settings, refer to Home Screen on page 3-4.
Model Name Login User Name Login Password
P-4030i MFP/P-4035i MFP 4000 4000
P-5035i MFP 5000 5000
P-6035i MFP 6000 6000
1
System Menu/Counter.
System Menu
Quick Setup Wizard
10:10
Language
Report
Counter
1/5
Close
2
FAX Setup
10:10System Menu/Counter.
< Back
1/1
Paper Setup
Quick Setup Wizard
Energy Saver Setup
Network Setup
Paper Setup
10:10
Set the paper size and type to load
in the cassette.
End Next >
System Menu/Counter.
1. Cassette 1
2. Cassette 2
3. Cassette 3
4. Cassette 4
5. Cassette 5
6. MP Tray
Page 63
2-19
Installing and Setting up the Machine > Quick Setup Wizard
Control Description
End Exits the wizard. Settings configured so far are applied.
Previous Returns to the previous item.
Skip Advances to the next item without setting the current item.
Next Advances to the next screen.
Back Returns to the previous screen.
Complete Register the settings and exit the wizard.
Page 64
2-20
Installing and Setting up the Machine > Installing Software
Installing Software
Install appropriate software on your PC from the included DVD (Product Library) if you want to use the printer function of
this machine or perform TWAIN / WIA transmission or Network FAX transmission from your PC.
Software on DVD (Windows)
You can use either [Express Install] or [Custom Install] can be selected for the installation method. [Express Install] is
the standard installation method. To install components that cannot be installed by [Express Install], use [Custom
Install]. For details on Custom Installation, refer to Custom Install
on page 2-23.
Software Description
Express
Install
Printing System Driver This driver enables files on a computer to be printed by the machine.
Multiple page description languages (PCL XL, KPDL, etc.) are supported by
a single driver. This printer driver allows you to take full advantage of the
features of the machine.
Use this driver to create PDF files.
Printing System (XPS) Driver This printer driver supports the XPS (XML Paper Specification) format
developed by Microsoft Corporation.
-
KPDL mini-driver/PCL minidriver
This is a Microsoft MiniDriver that supports PCL and KPDL. There are some
restrictions on the machine features and option features that can be used
with this driver.
-
FAX Driver This makes it possible to send a document created in a computer software
application as a fax via the machine.
-
TWAIN Driver This driver enables scanning on the machine using a TWAIN-compliant
software application.
WIA Driver WIA (Windows Imaging Acquisition) is a function of Windows that enables
reciprocal communication between an imaging device such as a scanner
and an image processing software application. An image can be acquired
using a WIA-compliant software application, which is convenient when a
TWAIN-compliant software application is not installed in the computer.
-
NETWORK PRINT MONITOR This is a utility that enables monitoring of the machine on the network. -
Status Monitor This is a utility that monitors the printer status and provides an ongoing
reporting function.
File Management Utility This makes it possible to send and save a scanned document to a specified
network folder.
-
Network Tool for Direct Printing This makes it possible to print a PDF file without starting Adobe Acrobat/
Reader.
-
FONTS These are display fonts that enable the machine's built-in fonts to be used in
a software application.
NOTE
• Installation on Windows must be done by a user logged on with administrator privileges.
• When connected by USB cable, Plug and Play is disabled on this device when in Sleep mode. To continue the
installation, press the [Energy Saver] key to wake the device from Sleep before continuing.
• Fax functionality can only be used on products equipped with fax capability.
• WIA driver and Printing System (XPS) Driver cannot be installed on Windows XP.
Page 65
2-21
Installing and Setting up the Machine > Installing Software
Installing Software in Windows
Express Install
The following procedure is an example for installing the software in Windows 7 using [Express Install].
For details on Custom Installation, refer to Custom Install
on page 2-23.
1
Insert the DVD.
2
Display the screen.
3
Install using [Express Install].
You can also select [Use host name for port name] and set to use the host name of the
standard TCP/IP port. (A USB connection cannot be used.)
NOTE
• Installation on Windows must be done by a user logged on with administrator privileges.
• If the "Welcome to the Found New Hardware Wizard" dialog box displays, select
[Cancel].
• If the autorun screen is displayed, click [Run setup.exe].
• If the user account management window appears, click [Yes] ([Allow]).
Click [View License Agreement] and read the License Agreement.
1
2
1
2
3
4
Page 66
2-22
Installing and Setting up the Machine > Installing Software
4
Finish the installation.
When "Your software is ready to use" appears, you can use the software. To print a test
page, click the "Print a test page" checkbox and select the machine.
Click [Finish] to exit the wizard.
If a system restart message appears, restart the computer by following the screen prompts.
This completes the printer driver installation procedure.
If you are installing the TWAIN driver, continue by configuring the Setting TWAIN Driver
(page
2-29).
NOTE
• The machine cannot be detected unless it is on. If the computer fails to detect the
machine, verify that it is connected to the computer via a network or USB cable and that it
is turned on and click (Reload).
• If the Windows security window appears, click [Install this driver software anyway].
NOTE
When you have selected [Device settings] in Windows XP, the dialog box for device setting
will appear after [Finish] is clicked. Configure the settings for options installed on the
machine. Device settings can be configured after the installation is completed. For details,
refer to the Device Settings in the Printing System Driver User Guide on the DVD.
Page 67
2-23
Installing and Setting up the Machine > Installing Software
Custom Install
The following procedure is an example for installing the software in Windows 7 using [Custom Install].
1
Insert the DVD.
2
Display the screen.
NOTE
• Installation on Windows must be done by a user logged on with administrator privileges.
• If the "Welcome to the Found New Hardware Wizard" dialog box displays, select
[Cancel].
• If the autorun screen is displayed, click [Run setup.exe].
• If the user account management window appears, click [Yes] ([Allow]).
Click [View License Agreement] and read the License Agreement.
1
2
Page 68
2-24
Installing and Setting up the Machine > Installing Software
3
Install using [Custom Install].
1 Select the device to be installed.
The following buttons can be used.
: This changes the display to icon and text display.
: Use this to select multiple items.
: If the desired device does not appear, press this button to directly select the device.
2 Select the driver to be installed.
3 Select the utility to be installed.
1
2
3
2
3
1
1
2
Page 69
2-25
Installing and Setting up the Machine > Installing Software
4 Click [Install].
4
Finish the installation.
When "Your software is ready to use" appears, you can use the software. To print a test
page, click the "Print a test page" checkbox and select the machine.
Click [Finish] to exit the wizard.
If a system restart message appears, restart the computer by following the screen prompts.
This completes the printer driver installation procedure.
If you are installing the TWAIN driver, continue by configuring the Setting TWAIN Driver
(page
2-29).
NOTE
When you have selected [Device settings] in Windows XP, the dialog box for device setting
will appear after [Finish] is clicked. Configure the settings for options installed on the
machine. Device settings can be configured after the installation is completed. For details,
refer to the Device Settings in the Printing System Driver User Guide on the DVD.
Page 70
2-26
Installing and Setting up the Machine > Installing Software
Uninstalling the Software
Perform the following procedure to delete the Software from your computer.
1
Display the screen.
Click [Start] button on the Windows and then select [All Programs], [(name of offer
company)], and [Uninstall Product Library] to display the Uninstall Wizard.
2
Uninstall the software.
Place a check in the check box of the software to be deleted.
3
Finish uninstalling.
If a system restart message appears, restart the computer by following the screen prompts.
This completes the software uninstallation procedure.
NOTE
Uninstallation on Windows must be done by a user logged on with administrator privileges.
NOTE
In Windows 8, click [Search] in charms, and enter "Uninstall Product Library" in the search
box. Select [Uninstall Product Library] in the search list.
NOTE
• The software can also be uninstalled using the Product Library.
• In the Product Library screen, click [Uninstall], and follow the on-screen instructions to
uninstall the software.
2
1
Page 71
2-27
Installing and Setting up the Machine > Installing Software
Installing Software in Mac Computer
The machine's printer functionality can be used by a Mac computer.
1
Insert the DVD.
Double-click the [GEN_LIB] icon.
2
Display the screen.
Double-click [(Brand Name) OS X x.x] depending on your Mac OS version.
3
Install the Printer Driver.
Install the printer driver as directed by the instructions in the installation software.
This completes the printer driver installation.
If a USB connection is used, the machine is automatically recognized and connected.
If an IP connection is used, the settings below are required.
NOTE
• Installation on MAC OS must be done by a user logged on with administrator privileges.
• When printing from a Macintosh computer, set the machine's emulation to [KPDL] or [KPDL(Auto)].
For details, refer to Printer on page 8-25.
• If connecting by Bonjour, enable Bonjour in the machine's network settings.
For details, refer to Bonjour on page 8-28.
• In the Authenticate screen, enter the name and password used to log in to the operating system.
1
2
Page 72
2-28
Installing and Setting up the Machine > Installing Software
4
Configure the printer.
1 Display the window.
2
Select [
Default
] and click the item that appears in "Name".
3 Select the options available for the machine.
4 The selected machine is added.
NOTE
When using
an IP
connection,
click the IP icon for an IP connection and then enter the IP
address and printer name.
The number entered in "Address" will automatically appear in
"Name". Change if needed.
1
2
1
2
4
Select the driver in "Use".
3
1
2
Page 73
2-29
Installing and Setting up the Machine > Installing Software
Setting TWAIN Driver
Register this machine to the TWAIN Driver. Instructions are based on interface elements as they appear in Windows 7.
1
Display the screen.
1 Select [Start] button on the Windows, [All Programs], [(Brand Name)] and then [TWAIN
Driver Setting]. TWAIN Driver screen appears.
2 Click [Add].
2
Configure TWAIN Driver.
3
Finish registering.
NOTE
In Windows 8, click [Search] in charms, and enter "TWAIN Driver Setting" in the search
box. Select [TWAIN Driver Setting] in the search list.
NOTE
When the machine's IP address or host name is unknown, contact Administrator.
NOTE
Click [Delete] to delete the added machine. Click [Edit] to change names.
Enter the machine name.
Select this machine from the
list.
Enter the machine's IP
address or host name.
3
2
1
When using SSL, select the
checkbox beside SSL.
5
Set units of measurement.
4
(Network) (USB)
Set the Compression Level.
2
1
3
4
Page 74
2-30
Installing and Setting up the Machine > Installing Software
Setting WIA Driver
Register this machine to the WIA Driver. Instructions are based on interface elements as they appear in Windows 7.
1
Display the screen.
1 Click [Start] button on the Windows and enter [Scanner] in [Program and File Search].
Click [View scanners and cameras] in the search list then the Scanners and Cameras
screen appears.
2 Select the same name as this machine from WIA Drivers, and press [Properties].
2
Configure WIA Driver.
NOTE
In Windows 8, click [Search] in charms, and enter "View scanners and cameras" in the
search box. Select [View scanners and cameras] in the search list then the Scanners
and Cameras screen appears.
1
2
Enter the machine IP addresses or host name.
1
2
5
When using SSL, select the checkbox beside SSL.
3
4
Set units of measurement.
(Network)
(USB)
1
2
3
Set units of measurement.
Set the Compression Level.
4
Page 75
2-31
Installing and Setting up the Machine > Checking the Counter
Checking the Counter
Press the [System Menu/Counter] key to check the number of sheets printed and scanned.
1
Display the screen.
2
Check the counter.
Pressing [ ] and then [by Duplex] allows you to check the number of pages used in Duplex
(1-sided) mode, Duplex (2-sided) mode and the total for both.
Pressing [ ] and then [by Combine] allows you to check the number of pages used in
Combine (None) mode, Combine (2 in 1) mode, Combine (4 in 1) mode and the total for all
three.
Pressing [ ] and then [by Paper Size] allows you to check the number of pages printed in
each paper size.
1
System Menu/Counter.
System Menu
Quick Setup Wizard
10:10
Language
Report
Counter
1/5
Close
2
Printed Pages
10:10System Menu/Counter.
Scanned Pages
< Back
1/1
Counter
Copy (Total)
10:10System Menu/Counter.
Printer (Total)
End
1/2
Counter - Printed Pages
Copy/Print.(Total)
FAX
50
50
100
25
Page 76
2-32
Installing and Setting up the Machine > Additional Preparations for the Administrator
Additional Preparations for the Administrator
In addition to the information provided in this chapter, the administrator of this machine should check the following, and
configure the settings as needed.
Sending Documents to a PC
To Send to a Shared Folder (Send to Folder (SMB))
To send a document that has been loaded, you need to create a shared folder to receive the document on your computer.
For details, refer to Preparation for Sending a Document to a Shared Folder in a PC
on page 3-25.
To E-mail Scanned Images (Send as E-mail)
You can send a scanned original image as an E-mail attachment. For registration method, refer to E-mail Settings on
page 2-41.
Strengthening the Security
This machine is shipped with two default users registered one with Machine Administrator rights, and another with
Administrator rights. Logging in as this user will allow you to configure all settings; therefore, please change the login
user name and password.
In addition, this machine is equipped with user authentication function, which can be configured to limit the access to this
machine to only those who have a registered login name and password. For each setting procedure, refer to User
Authentication and Accounting (User Login, Job Accounting) (page 9-1).
I want to... Function Reference page
Restrict the users of the machine. User Login page 9-2
Auto Panel Reset page 8-37
ID Card Settings
*1
*1 The optional Card Authentication Kit is required.
page 9-29
Restrict the basic functions that can be used. Local Authorization page 9-19
Group Authorization Set. page 9-20
Prevent another user from handling the
documents stored in the machine.
Custom Box
*2
*2 The optional SSD is required.
page 5-43
Prevent the data stored in the machine from
being leaked.
Data Overwrite
*3
*3 The optional Data Security Kit is required.
Refer to the Data
Security Kit (E)
Operation Guide.
Encryption
*3
PDF Encryption Functions page 6-25
Completely delete the data on the machine
before disposing of the machine.
Data Sanitization page 8-36
Page 77
2-33
Installing and Setting up the Machine > Additional Preparations for the Administrator
I want to... Function Reference page
Protect the transmission from interception and
wiretapping.
IPP over SSL page 8-29
HTTPS page 8-29
LDAP Security page 8-31
SMTP Security page 8-31
POP3 Security page 8-31
FTP Encrypted TX page 6-28
Enhanced WSD (SSL) page 8-30
IPSec page 8-31
SNMPv3 page 8-29
Page 78
2-34
Installing and Setting up the Machine > Embedded Web Server RX
Embedded Web Server RX
If the machine is connected to the network, you can configure various settings using Embedded Web Server RX.
This section explains how to access Embedded Web Server RX, and how to change security settings and the host
name.
For details on Embedded Web Server RX, refer to the Embedded Web Server RX User Guide.
Settings that the administrator and general users can configure in Embedded Web Server RX are as follows.
NOTE
To fully access the features of the Embedded Web Server RX pages, enter the User Name and Password and click
[Login]. Entering the predefined administrator password allows the user to access all pages, including Document Box,
Address Book, and Settings on the navigation menu. The factory default setting for the default user with administrator
privileges is shown below.
* Upper case and lower case letters are distinguished (case sensitive).
Setting Description
Administ-
rator
General
User
Device
Information
The machine's structure can be checked.
Job Status Displays all device information, including print and scan jobs, storing jobs,
scheduled jobs, and job log history.
Document Box Add or delete document boxes, or delete documents within a document box.
*1
*1 The logged in user may not be able to configure some settings, depending on the permissions of the user.
Address Book Create, edit, or delete addresses and address groups.
*1
Device Settings Configure the advanced settings of the machine. -
Function Settings Configure the advanced function settings. -
Network Settings Configure the network advanced settings. -
Security Settings Configure the security advanced settings. -
Management
Settings
Configure the advanced management settings. -
NOTE
• FAX functions are available only on products with the fax function installed.
• Here, information on the FAX settings has been omitted. For more information on using the FAX, refer to the FAX
Operation Guide.
Login User Name Admin
Login Password Admin
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Accessing Embedded Web Server RX
1
Display the screen.
1 Launch your Web browser.
2 In the address or location bar, enter the machine's IP address or the host name.
Press [Device Information] in the home screen and then [Identification/Network] to check the
machine's IP address and the host name.
Examples: https://192.168.48.21/ (for IP address)
https://MFP001 (if the host name is "MFP001")
The web page displays basic information about the machine and Embedded Web Server RX
as well as their current status.
Device Information Identification/Network
NOTE
• If the screen “There is a problem with this website's security certificate.” is displayed,
configure the certificate. For details on Certificates, refer to the Embedded Web Server
RX User Guide.
• You can also continue the operation without configuring the certificate.
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Installing and Setting up the Machine > Embedded Web Server RX
2
Configure the function.
Select a category from the navigation bar on the left of the screen.
NOTE
To fully access the features of the Embedded Web Server RX pages, enter the User Name
and Password and click [Login]. Entering the predefined administrator password allows the
user to access all pages, including Document Box, Address Book, and Settings on the
navigation menu. The factory default setting for the default user with administrator privileges
is shown below.
* Upper case and lower case letters are distinguished (case sensitive).
Login User Name Admin
Login Password Admin
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Installing and Setting up the Machine > Embedded Web Server RX
Changing Security Settings
This section explains how to change the security settings.
1
Display the screen.
1 Launch your Web browser.
2 In the address or location bar, enter the machine's IP address or the host name.
Press [Device Information] in the home screen and then [Identification/Network] to check the
machine's IP address or the host name.
3 Log in with administrator privileges.
The factory default setting for the default user with administrator privileges is shown below.
* Upper case and lower case letters are distinguished (case sensitive).
4 Click [Security Settings].
Device Information Identification/Network
Login User Name Admin
Login Password Admin
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2
Configure the Security Settings.
From the [Security Settings] menu, select the setting you want to configure.
NOTE
• The configurable settings within [Device Security], [Send Security], and
[Network Security] can also be configured from the machine's System Menu.
For details, see Setup and Registration (System Menu)
(page 8-1).
• For details on settings related to certificates, refer to the Embedded Web Server RX
User Guide.
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Installing and Setting up the Machine > Embedded Web Server RX
Changing Device Information
Change the device information of the machine.
1
Display the screen.
1 Launch your Web browser.
2 In the address or location bar, enter the machine's IP address or the host name.
Press [Device Information] in the home screen and then [Identification/Network] to check the
machine's IP address or the host name.
3 Log in with administrator privileges.
The factory default setting for the default user with administrator privileges is shown below.
* Upper case and lower case letters are distinguished (case sensitive).
4 From the [Device Settings] menu, select [System].
Device Information Identification/Network
Login User Name Admin
Login Password Admin
2
3
1
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Installing and Setting up the Machine > Embedded Web Server RX
2
Specify the host name.
Enter the device information, and then click [Submit].
IMPORTANT
• After changing the setting, restart the network or turn the machine OFF and then
ON.
• To restart the network interface card, click [Reset] in the [Management Settings]
menu, and then click [Restart Network] in “Restart”.
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Installing and Setting up the Machine > Embedded Web Server RX
E-mail Settings
By configuring the SMTP settings, it is possible to send the images scanned by the machine as E-mail attachments and
to send E-mail notices when jobs have been completed.
To use this function, this machine must be connected to a mail server using the SMTP protocol.
In addition, configure the following.
•SMTP settings
Item: "SMTP Protocol" and "SMTP Server Name" in "SMTP"
• The sender address when the machine sends E-mails
Item: "Sender Address" in "E-mail Send Settings"
• The setting to limit the size of E-mails
Item: "E-mail Size Limit" in "E-mail Send Settings"
The procedure for specifying the SMTP settings is explained below.
1
Display the screen.
Display the SMTP Protocol screen.
1 Launch your Web browser.
2 In the address or location bar, enter the machine's IP address or the host name.
Press [Device Information] in the home screen and then [Identification/Network] to check the
machine's IP address or the host name.
3 Log in with administrator privileges.
The factory default setting for the default user with administrator privileges is shown below.
* Upper case and lower case letters are distinguished (case sensitive).
Device Information Identification/Network
Login User Name Admin
Login Password Admin
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Installing and Setting up the Machine > Embedded Web Server RX
4 From the [Network Settings] menu, click [Protocol].
2
Configure the settings.
Set [SMTP (E-mail TX)] to [On] in the [Send Protocols].
1
2
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Installing and Setting up the Machine > Embedded Web Server RX
3
Display the screen.
Display the E-mail Settings screen.
From the [Function Settings] menu, click [E-mail].
1
2
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Installing and Setting up the Machine > Embedded Web Server RX
4
Configure the settings.
Enter [SMTP] and [E-mail Send Settings] items.
5
Click [Submit].
Setting Description
SMTP Set to send e-mail from the machine.
SMTP Protocol Displays the SMTP protocol settings. Check that "SMTP Protocol"
is set to [On]. If [Off] is set, click [Protocol] and set the SMTP
protocol to [On].
SMTP Server
Name
Enter the host name or IP address of the SMTP server.
SMTP Port
Number
Specify the port number to be used for SMTP. Use the SMTP
default port 25.
SMTP Server
Timeout
Set the amount of time to wait before time-out in seconds.
Authentication
Protocol
To use SMTP authentication, enter the user information for
authentication.
SMTP Security Set SMTP security.
Turn on "SMTP Security" in "SMTP (E-mail TX)" on the
[Protocol Settings] page.
POP before
SMTP Timeout
Specify the time in seconds until the connection to the POP server
times outs. This can be set when [POP before SMTP] is selected
in "Authentication Protocol".
Connection Test Tests to confirm that the settings are correct.
Domain
Restriction
To restrict the domains, click the [Domain List] and enter the
domain names of addresses to be allowed or rejected. Restriction
can also be specified by e-mail address.
E-mail
Send
Settings
E-mail Size Limit Enter the maximum size of E-mail that can be sent in kilobytes.
When E-mail size is greater than this value, an error message
appears and E-mail sending is cancelled. Use this setting if you
have set E-mail Size Limit for SMTP server. If not, enter a value of
0 (zero) to enable E-mail sending regardless of the size limit.
Sender Address Specify the sender address for when the machine sends E-mails,
such as the machine administrator, so that a reply or non-delivery
report will go to a person rather than to the machine. The sender
address must be entered correctly for SMTP authentication. The
maximum length of the sender address is 128 characters.
Signature Enter the signature. The signature is free form text that will appear
at the end of the E-mail body. It is often used for further
identification of the machine. The maximum length of the
signature is 512 characters.
Function
Defaults
Change the function default settings in [Common/Job Default
Settings] page.
IMPORTANT
Be sure to enter the following items.
•[SMTP Server Name] in [SMTP]
•[Sender Address] in [E-mail Send Settings]
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Installing and Setting up the Machine > Embedded Web Server RX
Registering Destinations
You can register destinations to the machine's Address Book, from Embedded Web Server RX.
1
Display the screen.
1 Launch your Web browser.
2 In the address or location bar, enter the machine's IP address or the host name.
Press [Device Information] in the home screen and then [Identification/Network] to check the
machine's IP address or the host name.
3 Log in with administrator privileges.
The factory default setting for the default user with administrator privileges is shown below.
* Upper case and lower case letters are distinguished (case sensitive).
4 From the [Address Book] menu, click [Machine Address Book].
5 Click [Add].
Device Information Identification/Network
Login User Name Admin
Login Password Admin
2
3
1
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Installing and Setting up the Machine > Embedded Web Server RX
2
Populate the fields.
1 Enter the destination information.
Enter the information for the destination you want to register. The fields to populate are the same as
when registering via operation panel.
2 Click [Submit].
Registering Destinations in the Address Book (page 3-35)
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Installing and Setting up the Machine > Embedded Web Server RX
Creating a New Custom Box
You can register a custom box from Embedded Web Server RX.
1
Display the screen.
1 Launch your Web browser.
2 In the address or location bar, enter the machine's IP address or the host name.
Press [Device Information] in the home screen and then [Identification/Network] to check the
machine's IP address or the host name.
3 From the [Document Box] menu, click [Custom Box].
4 Click [Add].
2
Configure the Custom Box.
1 Enter the box details.
Enter the information for the custom box you want to register. For details on the fields to populate,
refer to Embedded Web Server RX User Guide.
2 Click [Submit].
NOTE
To use Custom Box, an optional SSD must be installed in the machine.
Device Information Identification/Network
1
3
2
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Installing and Setting up the Machine > Embedded Web Server RX
Printing a document stored in a Custom Box
A document stored in a Custom Box can be printed from Embedded Web Server RX.
1
Display the screen.
1 Launch your Web browser.
2 In the address or location bar, enter the machine's IP address or the host name.
Press [Device Information] in the home screen and then [Identification/Network] to check the
machine's IP address or the host name.
3 From the [Document Box] menu, click [Custom Box].
4 Click the number or name of the Custom Box in which the document is stored.
Device Information Identification/Network
1
3
2
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Installing and Setting up the Machine > Embedded Web Server RX
2
Print the document.
1 Select the document you wish to print.
Select the checkbox of the document to be printed.
2 Click [Print].
For settings that are configurable, refer to Embedded Web Server RX User Guide.
1
2
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Installing and Setting up the Machine > Transferring Data from Our Other Products
Transferring Data from Our Other Products
By using the machine's utility, you can smoothly migrate address books when the machine is to be replaced.
This section explains how to transfer data between our products.
Migrating the Address Book
The Address Book registered on the machine can be backed up or migrated using the NETWORK PRINT MONITOR on
the included DVD.
For details on operating the NETWORK PRINT MONITOR, refer to the NETWORK PRINT MONITOR User Guide.
Backing Up Address Book Data to PC
1
Launch the NETWORK PRINT MONITOR.
2
Create a backup.
1 Right-click on the model name from which you want to back up the Address Book, and
select [Advanced] - [Set multiple devices].
2 Click [Next].
3 Select [Device Address Book] and click [Next].
2
1
1
2
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Installing and Setting up the Machine > Transferring Data from Our Other Products
4 Select [Create from device] and remove the checkmark from
[Overwrite settings on target device], and then click [Next].
5 Select the model you want to back up, and click [Next].
6 Click on [Save to file].
7 Specify the location to save the file, enter the file name, and then click [Save].
For "Save as type", make sure to select "XML File".
NOTE
If the "Admin Login" screen appears, enter the "Admin Login" and "Login Password", and
then click [OK]. The default settings are as follows:
* Upper case and lower case letters are distinguished (case sensitive).
2
1
3
2
1
Login User Name Admin
Login Password Admin
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Installing and Setting up the Machine > Transferring Data from Our Other Products
8 After saving the file, always click [Cancel] to close the screen.
Please note that selecting [Finish] will write the data to the machine's Address Book.
Writing Address Book Data to the Machine
1
Launch the NETWORK PRINT MONITOR.
2
Load the Address Book data.
1 Right-click on the model name to which you want to transfer the Address Book, and select
[Advanced] - [Set multiple devices].
2 Click [Next].
3 Select [Device Address Book] and click [Next].
2
1
22
1
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Installing and Setting up the Machine > Transferring Data from Our Other Products
4 Select [Create from file] and remove the checkmark from [Overwrite settings on target
device], and then click [Next].
Selecting the [Overwrite settings on target device] checkbox will overwrite the machine's Address
Book from entry No.1.
5 Click [Browse] and select the backup Address Book file, and then click [Next].
6 Click [Finish].
The write process of the Address Book data starts.
7 Once the write process is complete, click [Close].
2
1
3
2
1
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3
Preparation before Use
This chapter explains the following operations.
Using the Operation Panel ................................................................................................................................. 3-2
Operation Panel Keys .............................................................................................................................. 3-2
Adjusting the Operation Panel Angle ....................................................................................................... 3-3
Touch Panel Display .......................................................................................................................................... 3-4
Home Screen ........................................................................................................................................... 3-4
Display for Device Information ................................................................................................................. 3-8
Display of Keys That Cannot Be Set ....................................................................................................... 3-9
Enter key and Quick No. Search key ..................................................................................................... 3-10
Help Screen ............................................................................................................................................ 3-11
Loading Paper .................................................................................................................................................. 3-12
Precaution for Loading Paper ................................................................................................................ 3-13
Loading in the Cassettes ....................................................................................................................... 3-14
Loading Paper in the Multi Purpose Tray ............................................................................................... 3-18
Specifying Paper Size and Media Type ................................................................................................. 3-22
Paper Stopper .................................................................................................................................................. 3-24
Preparation for Sending a Document to a Shared Folder in a PC ................................................................... 3-25
Making a note of the computer name and full computer name .............................................................. 3-25
Making a note of the user name and domain name .............................................................................. 3-26
Creating a Shared Folder, Making a Note of a Shared Folder ............................................................... 3-27
Configuring Windows Firewall ............................................................................................................... 3-31
Registering Destinations in the Address Book ................................................................................................. 3-35
Adding a Destination (Address Book) .................................................................................................... 3-35
Adding a Destination on One Touch Key (One Touch Key) ................................................................... 3-41
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Preparation before Use > Using the Operation Panel
Using the Operation Panel
Operation Panel Keys
Select the function.
Home Admin
Copy
Status/
Job Cancel
10:10
Logout
Send Custom Box
Job Box
FAX
Sub Address BoxRemovable
Memory
Polling Box
Device
Information
Language System
Menu
Favorites
Lights or blinks when an error occurs and a job is
stopped.
Blinks while printing or sending/receiving.
Blinks while the machine is accessing the machine
memory, fax memory or USB memory (general
purpose item).
Displays the Home screen. Displays the Status/Job
Cancel screen.
Displays the screen for
sending. You can change it
to display the Address
Book screen.
Displays the Copy screen. Displays the FAX screen.
Touch panel.
Displays buttons for
configuring machine
settings.
Displays the System Menu/
Counter screen.
Authenticates user
switching, and exits the
operation for the current
user (i.e. log out).
Puts the machine into
Sleep Mode. Recovers
from Sleep if in Sleep
Mode.
Numeric keys.
Enter numbers and
symbols.
Clears entered numbers
and characters.
Returns settings to their
default states.
Specifies registered
information such as
address numbers and user
IDs by number.
Cancels or pauses the job
in progress.
Finalizes numeric key entry,
and finalizes details during
setting of functions.
Operates linked with the
on-screen [OK].
Starts copying and
scanning operations and
processing for setting
operations.
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Preparation before Use > Using the Operation Panel
Adjusting the Operation Panel Angle
The angle of the operation panel can be adjusted. Keep the angle adjustment tab pressed and the angle can be
adjusted in 2 stages.
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