Triumph-Adler MFP980 Instruction Handbook

INSTRUCTION HANDBOOK

MFP 980

CONTENTS

1INSTALLATION 1-1

Installing your terminal 1-1

Installation requirements 1-1

Operational precautions 1-2

Unpacking the box 1-4 Unpacking the additional paper tray (depending on model or option) 1-5 Unpacking the duplex-unit (depending on model or option) 1-6 Description 1-7 Installing the removeable parts 1-8

Installing the scanner paper tray 1-8 Installing the printer output stacker 1-9 Installing the printer paper tray 1-10 Loading paper 1-11 Adjusting the original document output tray 1-13 Loading paper in manual mode 1-13 Installing the second paper tray (depending on model or option) 1-15 Installing the Duplex-unit (depending on model or option) 1-16

Connections 1-19

Telephone and LAN connection 1-20 Power line connection and switch on 1-20

2GETTING STARTED 2-1

Navigation methods 2-1

Presentation 2-1

The navigator 2-1 Moving within the menus 2-2 The display screen 2-3

Access to functions 2-3

Menu-driven access 2-3 Direct access by number 2-4

Guide to function list 2-5

3SETTING YOUR MACHINE 3-1

Main settings 3-1

Before transmission 3-2

Date/Time 3-2 Your fax number/your name 3-2 Type of network 3-2 Geographical settings 3-2 Local prefix 3-3 Transmission report 3-3 Document feed type 3-4 Economy period 3-4

-I-

Contents

Before reception 3-5

Fax answering machine 3-5 Reception without paper 3-5 Number of copies 3-6 Relay broadcast 3-6 Fax or PC reception (depending on model) 3-7

Duplex printing (depending on model) 3-7 Technical parameters 3-8

Local Area Network (LAN) settings (depending on model) 3-11

Local network settings 3-11

Automatic configuration 3-11 Manual configuration 3-11 IEEE address (or Ethernet address) or MAC address 3-12 Netbios names 3-12

Message service and the Internet 3-12

Initialisation parameters 3-13

Access to connection and message service parameters 3-13 Access to servers parameters 3-13

Settings 3-15

Standard settings 3-16 Mail sorting 3-17

Internet Connection 3-18

Immediate connection to the Internet 3-18 Programmed connection 3-19

Deactivating the Internet function 3-19

The SMS service 3-19

SMS Parameters 3-19 Sending an SMS 3-20 Erase an SMS 3-21 SMS Reception 3-21 SMS Server 3-22

4DIRECTORY 4-1

Creating subscribers record 4-2

Adding a record 4-2

Creating subscribers lists 4-3

Adding a list 4-4 Adding or deleting a number from the list 4-5

Consulting a record or a list 4-5 Modifying a record or a list 4-5 Deleting a record or a list 4-6 Printing the directory 4-6 Importing a directory 4-6

The file structure 4-6 Procedure 4-8

Exporting a directory 4-8

-II-

Contents

5OPERATION 5-1

Sending 5-1

Document depositing 5-1

From the flat scanner 5-2

Choosing the resolution/contrast 5-2

Resolution 5-2 Contrast 5-3

Dialling 5-3

From the directory 5-3 Using the last number dialled key 5-4

Transmission over the Public Switched Telephone Network (PSTN)

Immediate transmission 5-5 Delayed transmission 5-5 Transmission with auto redial 5-6

Transmission over the Internet 5-7

Sending a black and white document to an E-Mail address 5-7 Sending a colour document to an E-mail address 5-7 Sending a typed message to an E-Mail address 5-8 Scan to FTP 5-9 Simply put the file in an FTP server : 5-10 Multi-contact sending. 5-10

Transmission waiting queue 5-11

Immediately perform transmission from the waiting queue 5-11 Consult or modify the waiting queue 5-12 Deleting a transmission on hold 5-12 Printing a document in waiting or in deposit 5-12 Print the waiting queue 5-12

Cancelling a transmission in progress 5-12

Reception 5-13

Reception over the Public Switched Telephone Network (PSTN) 5-13 Reception over the Internet 5-13

Copying 5-14

Local copy 5-14

Standard copy 5-14 Duplex photocopies (depending on model) 5-14 "Sophisticated" copy 5-15

Specific copy settings 5-16

Scanner settings 5-16

Other functions 5-18

Logs 5-18 Printing the functions list 5-18 Printing the machine settings 5-19 Font printing 5-19 Counters 5-19 Deposit and polling 5-20 Lock 5-21

Entering the locking code 5-21 Locking the keyboard 5-21

5-5

-III-

Contents

Locking the numbers 5-22 Locking the Internet settings 5-22 Locking the SMS service 5-22

Scan to PC (depends on model) 5-23

Mail box (MBX FAX) 5-24

MBX management 5-24

Creating an MBX 5-24 Modifying the features of a MBX 5-25 Printing the contents of a MBX 5-25 Deleting a MBX 5-25 Printing the MBX list 5-25 MBX deposit in your fax 5-25 MBX deposit in a remote fax 5-26 MBX polling from a remote fax 5-26

6MAINTENANCE 6-1

Maintenance 6-1

General 6-1 Replacing the consumables (toner and drum ) 6-1

Replacing cartridges 6-2

Cleaning 6-14

Cleaning the scanner’s reading devices 6-14 Cleaning the printer 6-15

Servicing 6-17 Scanner calibration 6-17

Incidents 6-17

Communication errors 6-17

Transmission from the feeder 6-17 Transmission from memory 6-17 Communication error codes 6-18

Printer errors 6-20

Error messages 6-20 Printer paper jam 6-21 Paper jam at the feeders and trays 6-23

Scanner incidents 6-24

Scanner paper jam 6-24

Miscellaneous incidents 6-26 Machine packing and transportation 6-27

Characteristics 6-28

Unit characteristics 6-28

7SAFETY 7-1

-IV-

Console

Fine

Sfine

Photo

1. Key : stops current printing

2. Key : help in terminal use.

3. Key : local photocopy.

4. Key : reduce or enlarge.

5. Key

6. Key : scan to e-mail (sending of Internet fax).

7. Key : double sided printing

8. Key : selection of colour mode.

9. Key : scan resolution.

10. Key : contrast setting.

11. Scan resolution (Fine (Fin), SFine (Super Fin),

12.Icon "Line" :

13. Icon : color mode selected.

14. Recto/Verso print indicated :

15. Indicator reserve "Toner" :

16. Indicator printer paper jam .

17. Icon fax reception icon reception :

: scan to PC / scan to FTP.

Photo).

* On : communication in progress. * Falshing : communication setting up.

* On : duplex mode activated * Out : printing mode deactivated.

On : end of toner, Flashing : near the end of toner.

* On : reception possible.

* Flashing : non-printed document(s) in memory

or being received

* Out : reception impossible.

18. Digital keyboard.

19. Alphabetical keyboard.

20. Key

: deletes the character to the left of the

cursor.

21. Key : input or line feed.

22. Key : access to special characters

23. Key

Shift.

24. Key : send fax .

25. Key

26. Key : access to menu and browsing in menus

: validates displayed selection.



downwards.

27. Key

: return to previous menu and correction of

text.

28. Key : browsing in menus upwards.



29. Key : stops current operation.

30. Key : access to directory and quick dial numbers.

31. Key line manual connection, listen for tone during fax sending

32. Key : multiple contact sending (fax, e-mail

or SMS).

SMS

33. Key : sending of an

(Short Message

Service).

COPY

SCAN

COM

Fine

Sfine

Photo

This unit has been designed in accordance with European standards I-CTR37 and CTR21, it is designed for connection to the Public Switched Telephone Network (PSTN). In case of any problems, first contact your Supplier.

The mark CE attests that the products comply with the essential requirements of Directive R&TTE 1999/05/EC. For user safety, in accordance with Directives 73/23/EC. For electromagnetic interference, in accordance with The manufacturer declares that the products are manufactured in accordance with ANNEX II of Directive R&TTE 1999/5/EC.

Directive 89/336/EC.

1INSTALLATION

INSTALLING YOUR TERMINAL

INSTALLATION REQUIREMENTS

A proper location helps to ensure that your printer provides you with the long service life for which it is designed. Double-check to make sure that the location you select has the following characteristics.

• Choose a location that is well ventilated.

• Make sure that you do not block the aeration grill located on the left side of the terminal. When installing the terminal close to a wall, make sure that the distance between the wall and the rear.

• Left hand side of the terminal is at least 25 centimetres, to make opening of the cover easier and so as not to block the aeration grill of the terminal.

1-1

• Make sure there is no chance of ammonia or other organic gasses being generated in the area.

• The grounded power outlet (refer to the safety instructions in the Safety section) you plan to connect to for power should be nearby and not obstructed.

• Make sure that the printer is not exposed to direct sunlight.

• Avoid areas in the direct airflow of air conditioners, heaters, or ventilators and areas subject to temperature and humidity extremes.

• Choose a sturdy, level surface where the printer will not be exposed to strong vibration.

• Keep the printer away from any objects that might block its heat vents.

• Do not locate the printer near curtains or other combustible objects.

• Choose an area where there is no possibility of the printer being splashed with water or other liquids.

• Make sure that the surrounding area is clean, dry, and free of dust.

Operational precautions

Note the following important precautions whenever using the printer.

Operating Environment

The following describes the operating environment required when using the printer:

•Temperature: 10°C to 35°C (50°F to 95°F) with fluctuation of 10°C (18°F) per hour.

• Humidity: 20% to 80% (no condensation) with fluctuation of 20% per hour.

Terminal

The following describes precautions for using the terminal.

• Never turn the terminal off or open any of its covers during a print operation.

• Never place flammable gasses, liquids or objects that generate magnetic forces near the terminal.

• When unplugging the power cord, always grasp the plug and never pull on the cord. A damaged cord creates the danger of fire or electrical shock.

• Never touch the power cord when your hands are wet. Doing so creates the danger of electrical shock.

• Always unplug the power cord before moving the terminal. Failure to do so can damage the power cord, creating the danger of fire or electrical shock.

• Always unplug the power cord if you do not plan to use the terminal for a long time.

• Never try to remove any secured panel or cover. The terminal contains high-voltage circuit which creates the danger of electrical shock when exposed.

• Never try to modify the terminal. Doing so creates the danger of fire or electrical shock.

• Never place any heavy objects on the power cord, pull on it or bend it. Doing so creates the danger of fire or electrical shock.

• Always make sure the terminal is not placed on the electrical cord or the communications cables of any other electrical equipment. Also make sure that cords and cables do not get into the terminal’s mechanism. Any of these conditions create the danger of malfunction and fire.

• Always take care that paper clips, staples, or other small pieces of metal do not get into the terminal through its vents or other openings. Such objects create the danger of fire or electrical shock.

Installation

1-2

Installation

• Do not allow water or other liquids to spill on or near the terminal. Fire or electrical shock can occur should water or liquid come into contact with the terminal.

• Should liquid or any piece of metal accidently get inside the printer, immediately turn it off, unplug the power cord, and contact your dealer. Failure to take this immediate action creates the danger of fire or electrical shock.

• Whenever the terminal emits unusually high amounts of heat, smoke, an unusual odor, or noise, immediately turn it off, unplug it, and contact your dealer. Failure to take this immediate action creates the danger of fire or electrical shock.

• Paper for printer: do not use paper previously printed by your terminal or any other printer: the ink or toner deposited on that paper might damage the printing system of your terminal.

Caution - Be sure to locate the terminal in a well-ventilated location. A minimal amount of

ozone is generated during normal operation of this terminal. Because of this, an unpleasant odor may result when the printer is used for extensive printing in a poorly ventilated area. For a comfortable, healthy, and safe operation, be sure to locate the terminal in a well-ventilated area.

1-3

UNPACKING THE BOX

 Take the protection profiles, the packing material and the machine out of the shipping box.

 Check that the following parts are in the box.

Installation

Mains power cord (model depending on country)

Phone cord (model depending on country)

Installation guide

Terminal

Output tray

printer

Document feeder

CD-ROM

User guide

CD-ROM Kit PC (depending on model)

CD-ROM Kit LAN

(depending on model)

Printer paper

tray

1-4

Cardboard box

Installation

UNPACKING THE ADDITIONAL PAPER TRAY (DEPENDING ON MODEL OR OPTION)

 Remove the plastic bags and check for the parts illustrated below.

Paper tray

Mechanical unit paper tray

Cardboard box

Installing the additional paper tray (refer to paragraph Description, page 1-7)

1-5

Installation

UNPACKING THE DUPLEX-UNIT (DEPENDING

ON MODEL OR OPTION)

 Remove the plastic bags and check for the parts illustrated below.

Installation guide

Duplex-unit

Cardboard box

 Installing the Duplex-unit (refer to paragraph Installing the Duplex-unit (depending on model

or option), page 1-16).

1-6

Installation

DESCRIPTION

Scroll scanner

(ADF)

Console

Printer

Second paper

tray (optional)

Parallel PC port

(depending on

model)

USB Port

Adjustable

paper guide

(500 pages)

Document feed tray for scanning

Original document

output stacker

Access handle Flatbed scanner

Chip card reader

Printer output stacker

Manual paper

feed tray

Printer paper feed tray

LAN cable socket

(depending on

model)

Telephone

cable socket

Toner drum/cartridge

(pre-installed in printer)

Power socket

Telephone

lead (depending on country)

1-7

On/Off button

Mains

lead (depending on country)

INSTALLING THE REMOVEABLE PARTS

This section details the installation of the terminal’s removable parts.

INSTALLING THE SCANNER PAPER TRAY

 Secure the document feeder by fitting the two clips (B) in the notches (A) provided for this

purpose.

Installation

1-8

Installation

INSTALLING THE PRINTER OUTPUT STACKER

 Insert the two clips (B) of the stacker into the notches (A) provided for this purpose.

1-9

Installation

INSTALLING THE PRINTER PAPER TRAY

 Laying the tray with the left and right clips to the printer, slowly press the tray until it has dicked

against the bottom of the notches (as shown in the drawing).

1-10

Installation

LOADING PAPER

 Remove the cover from the printer paper tray.

 Press the paper size guide inside the tray on the right, in order to push both paper size

guides to the left or to the right.

 Put a stack of paper into the tray (do not put in more than 250 pages). In case of letterhead

paper, be sure to place the paper printed side up.

 Secure the stack of paper by pushing the paper size guides against the right and left edges

of the stack.

1-11

Caution - Do not add paper to the tray whilst the machine is printing

Paper useable in the printer :

Printer paper tray 60 to 90 g/m

Manual feed 60 to 160 g/m

 Replace the printer paper tray cover.

Installation

1-12

Installation

ADJUSTING THE ORIGINAL DOCUMENT OUTPUT TRAY

 Depending on the size of paper to scan, A4 or LGAL (LEGAL) adjust the supply stop.

LOADING PAPER IN MANUAL MODE

When printing on special paper, such as 60 to 160 g/m2 maximum color paper or transparent file (laserprinter compatible), you should load the paper manually, up to 10 sheets maximum. Insert your sheet of paper or film between the two feed pawls 1 and 2 located on the paper tray cover until it stops in the printer.

1-13

 Adjust to the size of the paper or film using the paper size guide 1 or 2.

Installation

1-14

Installation

INSTALLING THE SECOND PAPER TRAY

(DEPENDING ON MODEL OR OPTION)

1. Remove the second paper cassette unit and tray 2 from their packaging, including the protective tape used to hold the various components in place.

3. Remove the paper tray cover. 4. Press the support plate located on the

2. Position the printer above the additional paper tray unit. Align the coupling pins of the additional paper tray unit with the corresponding notches in the bottom of the printer.

paper tray until it locks into position.

5. Put a stack of 500 paper sheets, maximum, into the paper tray, making sure to always position the paper so that the up-side, when the paper is packed, is always facing up.

1-15

6. Put the cover back onto the tray, and insert the paper tray into the additional paper unit.

Installation

Remark : always get hold of the paper tray with both hands when removing it or putting it back into the additional paper

unit.

INSTALLING THE DUPLEX-UNIT

(DEPENDING ON MODEL OR OPTION)

After installation and connection, the duplex-unit will enable you to print, receive faxes or to receive local photocopies in mode.

 Switch off your terminal and pull out the mains plug.

 Take the duplex unit out of its box and remove the protective film.

 Remove the connector cover (C) to obtain access to the connector.

 Clip the connector of the flat cable (E) of the duplex unit in the connector (D) located at the

bottom left hand side of the terminal.

1-16

Installation

 Insert the two plastic clips (B) in the two slots (A) provided for this purpose.

 Hold the module in its housing, tip the access door to the two blue-coloured locking clips

backwards.

1-17

Installation

 Hold the duplex unit in position and press the two blue coloured clips firmly, one after the other,

(A) while rotating them ¼ of a turn clockwise, to lock the duplex unit to the back of your terminal.

 Once the module is locked in position, close the door. The module is now ready to operate.

 Reconnect the mains plug and power the terminal using the mains switch located on the left hand

side.

1-18

Installation

CONNECTIONS

A B

 Make sure the On/Off switch is in position o (Off).

A : Parallel port (depending on model)

B : USB Port

C : LAN socket (depending on model)

D : Telephone line socket

E: Mains plug

F : Mains line (model depending on country)

G : Mains power cord (model depending on country)

1-19

Installation

TELEPHONE AND LAN CONNECTION

 Plug the end of the telephone line (F) into the terminal socket (D) and the other end into the wall

telephone socket.

 LAN connection (depending on model). Plug end of the LAN cord (as provided by your network

administrator) into the socket (C) of your terminal and the other end into your local network port dedicated to your terminal.

POWER LINE CONNECTION AND SWITCH ON

Caution - Refer to safety procedures in the chapter on Safety.

 Plug the end of the mains power cord (G) into the socket (E) of the terminal and the other end in

the wall outlet.

 Set the On/Off switch to position "I" (On).

After a few seconds, when the printer has warmed up, the date and time will appear. To adjust the language and time of your terminal, refer to paragraph Setting your machine, page 3-1.

1-20

2GETTING STARTED

NAVIGATION METHODS

PRESENTATION

The navigator gives you access to the menus visible on screen.

The navigator

This navigator has 5 keys and allows you to move within the menus available on your machine.

2-1

Moving within the menus

Getting started

Enter the main menu.

Select the next line in a menu.

Select the previous line in a menu.

Confirm entry and go to the following menu.

Return to the previous menu.

Confirm and exit from the current menu.

Exit without confirming from the current menu.

Use key Symbol used





Moving within a data entry field

To Use key Symbol used

Move to the right.

Move to the left.

2-2





Getting started

To Use key Symbol used

Confirm your entry.

Delete a character by moving the cursor to the left.

Confirm your entry and return to the initial screen.

The display screen

The screen has two lines of 16 characters.

The cursor shows the line you selected.

1DIRECTORY 2 SETUP

For menus with more than two choices, use the arrows next (hidden) lines of the menu (3,4, etc.).

ACCESS TO FUNCTIONS

 or  of the navigator to obtain the

Access to functions may be achieved in two ways.

• Menu-driven access.

• Direct function access.

Menu-driven access

You can print the guide to find out the number of a function by pressing the key or by scrolling through the menus, as indicated below.

 Press the  key, the functions menu appear.

1DIRECTORY 2SETUP

2-3

+ 95 hidden pages