Toshiba SCALE VIEW V4 User Manual
TEC Software Solution
SCALE VIEW V4
Owner’s Manual
Original Oct, 2004
(Revised )
TEC
Document No. OM-SW4
TOSHIBA TEC AMERICA RETAIL INFORMATION SYSTEMS, INC.
TOSHIBA TEC AMERICA RETAIL INFOMATION SYSTEMS, INC. provides this publication as is without
warranty of any kind, either expressed or implied. This publication could include
technical inaccuracies or typographical errors. Changes are periodically made to the
information herein; these changes will be incorporated in new editions of the publication.
TOSHIBA TEC AMERICA RETAIL INFOMATION SYSTEMS, INC. may make improvements and/or changes in
the product(s) and/or program(s) described in this publication at any time.
Last Revised October 15, 2004
Table of Contents
Getting Started
Creating the Databases ........................................................................................................1
PLU Maintenance Form ........................................................................................................2
Data Maintenance
PLU Maintenance
Add New PLU..................................................................................................................3
Saving PLU’s...................................................................................................................4
Editing PLU’s...................................................................................................................4
Delete a PLU ...................................................................................................................5
Ingredient Maintenance
Add/Enter Ingredients......................................................................................................6
Search Function...............................................................................................................8
Maximum Characters per Line.........................................................................................9
Insert Function.................................................................................................................9
Copy Current SL9000 Ingredient to SL5300 Ingredient Number ...................................10
Add New SL5300 Ingredient Number ............................................................................10
Import Ingredient Message............................................................................................10
Saving Ingredients.........................................................................................................11
Deleting Ingredients.......................................................................................................11
Nutrition Maintenance
Edit SL9000 Nutrition Message .....................................................................................12
Edit SL5300 Nutrition Message .....................................................................................13
Nutrition Templates........................................................................................................14
Search Nutrition Numbers..............................................................................................14
Add Nutrition Numbers................................................................................................... 14
Import Nutrition Numbers...............................................................................................14
Saving Nutrition Messages............................................................................................15
Deleting Nutrition Messages..........................................................................................15
Scheduled Batches
Send All Batches................................................................................................................. 16
Delete an Individual PLU.....................................................................................................16
Delete Multiple PLU’s..........................................................................................................17
Delete an Individual Ingredient Number (SL5300 Only)......................................................18
Delete a Range of Ingredient Numbers (SL5300 Only).......................................................18
Delete an Individual Nutrition Number (SL5300 Only).........................................................19
Delete a Range of Nutrition Numbers (SL5300 Only) .........................................................19
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Table of Contents
Main Menu
Sort/Search Database.........................................................................................................20
Sending Batches.................................................................................................................20
Set Back Function...............................................................................................................21
View ....................................................................................................................................22
Log......................................................................................................................................22
Reports
PLU Price Report...........................................................................................................23
PLU Detail Report..........................................................................................................23
PLU SPrice Report ........................................................................................................24
SL9000 Reports
PLU/Nutri Batch Report .................................................................................................24
SL9000 Ing Report.........................................................................................................25
SL9000 Nutr Report.......................................................................................................25
SL9000 Ing Batch Report...............................................................................................26
SL5300 Reports
SL5300 Ing Report.........................................................................................................26
SL5300 Nutr Report.......................................................................................................27
SL5300 Ing Batch Report...............................................................................................27
SL5300 Nutr Batch Report.............................................................................................28
SL5300 PLU Ingr No Report..........................................................................................28
SL5300 Nutr No Report .................................................................................................29
Error Messages.......................................................................................................................31
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Scale View V4.0 Owner’s Manual
Getting Started
Getting Started
Creating the Databases
When Scale View is installed the PLU, Ingredient and Nutrition databases are empty. The
screen below shows an empty PLU database.
The PLU, Ingredient or Nutrition databases can be created by either of the following methods:
1.) Uploading and then Importing the information from one scale or any number of
scales.
Note: This method should only be performed by the installing TEC Dealer.
2.) Manually inputting the information using the appropriate data maintenance form
The Upload and Import method is usually used during the initial installation and setup of the
software. If you have had your software installed and the databases are not populated and you
wish to use the Upload and Import method to populate them, please contact your authorized
TEC Dealer.
If you simply wish to add or change information in your existing database or build the database
from scratch, you should use the appropriate PLU, Ingredient or Nutrition data maintenance
form and input that information manually. To start to build your database from scratch you would
simply “double-click” anywhere below the title PLU Table in the screen above.
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Getting Started
Scale View V4.0 Owner’s Manual
PLU Maintenance Form
You should see the PLU Maintenance Form shown below. For those of you familiar with other
versions of Scale View you will notice that the PLU Maintenance Form contains some changes.
A lot of these changes have been incorporated to support the new SL5300 Series Scale along
with the SL9000 Series Scales that were previously supported.
You will notice several blue fields. These blue fields are only used by the SL5300 Series Scale.
The fields that are titled in magenta are used only in the SL9000 Series. The fields that are titled
in black are used for both the SL5300 and SL9000 Series Scales. Since you can have both
types of scales, an SL9000 and SL5300 in the same department you may use a combination of
these different colored fields when programming a PLU. Scale View will send the appropriate
information down to the scale based on the scale type.
Also notice that when you place your cursor over a text box you will get a pop up box that gives
you the acceptable format and limitations for that particular field.
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Scale View V4.0 Owner’s Manual
Data Maintenance
Data Maintenance
Add New PLU
The Add New PLU button allows you to add a new PLU number to the database.
The status of your PLU database will determine what happens when you press the
Add New PLU button. For example, if your PLU database is empty and you have
just “double-clicked” on the PLU Table screen you will see the PLU Maintenance
Form with PLU Number 000001 with a Commodity Descriptor of ADDNEW and a department
number of 000001. If you depress the Add New PLU button at this moment you will get a pop-up
warning telling you that the PLU has not been saved and asking you if you want to save it. If you
answer YES, the PLU Number 000001 ADDNEW will be saved to the database in department
number 000001. If you answer NO, the PLU Number field will be blanked and the cursor will be
placed in the PLU Number field so you may add a new PLU number to department 000001. If
you “double-click” on the PLU Table screen and you already have PLU’s in your database, you
will be adding a new PLU to the department number of the PLU you “double-clicked” on. If you
press the Add New PLU button at this point, the PLU Number field will blank and the cursor will
be placed there for you to add a new PLU number. Please keep in mind that if you do not want
this new PLU to be in the current department you must change the department number prior to
saving this PLU.
After you have entered a PLU Number enter all the other appropriate information for this PLU.
You may move to the other fields by depressing the TAB key or moving the mouse pointer to
the desired field and clicking there. Notice that some fields have an explanation or limitation
statement at the bottom of the PLU Maintenance Form.
Miscellaneous Field Requirements:
Field Requirement
PLU Price, Sale Price
or Frequent Shopper
Discount Price
These price fields do not require you to enter a decimal point.
They will automatically format the number that is entered to 2
decimal places.
Commodity Line 1 This field must have at least 1 character space entered due to
database sort index requirements. If you attempt to save a
PLU without at least 1 character space entered you will get a
pop up window reminding you of the requirement.
Tare Weight The tare weight field entry must follow the minimum
incremental weighing capacity setup of the scale. For
example, if the scale is setup to weigh 0 – 15 lb in 0.005 lb
increments then the tare weight field must be entered in
increments of 5. If the scale is setup to weigh in 0.01lb
increments then the tare weight should be entered in
increments of 1. Failure to use the correct tare weight
increments will not result in an error during downloading but
will result in a PLU DATA ERROR when recalling the PLU.
Note: If scale types are mixed in a department all scales
must be set to weigh in the same minimum increments.
Ingredient or Nutrition Ingredient or Nutrition information can only be entered if the
PLU has been saved
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Scale View V4.0 Owner’s Manual
Field Requirement
Unit Price When the unit price of a Weigh Mode PLU is set to $00.00 you
must set the Price Per field to Lb Open. When the unit price of
a By Count Mode PLU is set to $00.00 you must set the
Pieces field to “0” and the Price Per field to Lb Open. Failure
to do this will result in PLU DATA ERROR when recalling
those PLU’s.
Sale Price If the Sale Price field is set to any number larger than $00.00
when downloading the entire PLU file or a PLU Batch to the
scale the Sale Price field will be sent as the unit price. If the
Sale Price is set to $00.00 then the unit price field entry will be
sent to the scale.
Sale Number The software allows for up to 9 different Sale Batches for the
entire PLU database. This feature will be discussed in the Set
Back section of this manual.
Shortened
Commodity Name
This box is only used for the SFKC name on the SL5300. It
has a limit of 24 characters and spaces maximum. It may also
be multiple lines. Keep in mind that a carriage return is
counted as a character.
Batch On/Off Box This box indicates the status of a PLU’s Batch flag. If it is
checked it means the PLU is part of a pending batch. If it is
not checked then the PLU is not part of a pending batch.
Saving PLU’s
After you have entered all of the appropriate information for a PLU you will need to
save it to the database. This is done by depressing the Save button at the top of
the PLU Maintenance Form. Once you have depressed the Save button you will be
prompted with three options.
If you answer YES, the PLU will be saved to the
database and added to a PLU batch.
If you answer NO, the PLU will be saved to the
database but will not be added to a PLU batch.
If you answer CANCEL then the information you have
programmed will be discarded and the PLU will not be
added to the database.
Editing PLU’s
To edit a PLU, simply “double-click” on the desired PLU in the database. Make the necessary
changes and then click the Save button. When editing the PLU you may change any information
except the PLU number. If the PLU belongs in another department, change the department
number and depress the Save button. You should then delete the original PLU.
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Scale View V4.0 Owner’s Manual
Data Maintenance
Keep in mind that you can take advantage of the special features in a scale by using the same
techniques when editing PLU’s in Scale View. For example, if you only place information on
Commodity Line 1 and Commodity Line 3 in a PLU and the total number of characters on each
line is less than 25, the printed Commodity Name will be in large letters.
Delete PLU
PLU’s are deleted individually and not by batches when using the Delete PLU
button. To delete a PLU “double-click” on it in the database and the PLU
Maintenance Form will appear. Click on the Delete PLU button and a message box
will appear.
Before you click on YES make sure that the correct PLU has been selected for deletion. The
selected PLU, and its associated Ingredients and Nutrition information (if applicable) will be
deleted from all scales in the department. If communications is successful to all scales in the
department, the PLU and its associated Ingredients and Nutrition information will be deleted
from the database.
If there is any error at any scale with the exception of
“PLU DOES NOT EXIST” the PLU and its associated
Ingredients and Nutrition information will remain in the
database.
Hint: To delete a PLU when there is no scale connected, do not have a scale assigned in the
Scale Table to the same department of the PLU to be deleted.
Ingredient Maintenance
Ingredient Maintenance is performed based on the scale model. The
Edit Ingredient button has a check box on it. If the check box is left
unchecked when you click on it you will be editing an Ingredient
Message for the SL5300 Scale. The SL5300 stores Ingredients
separate from the PLU information and uses Ingredient Numbers (INGRNO). These Ingredient
Numbers may be linked to an Individual PLU or the same Ingredient Number may be linked to
several different PLU’s. There are other unique ingredient maintenance features available that
we will discuss later.
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Data Maintenance
Scale View V4.0 Owner’s Manual
If you click on the check box and then click on the Edit Ingredient
button you will be editing an Ingredient Message for the SL9000 Scale.
An ingredient message that is programmed for a PLU in the SL9000
is automatically attached to the PLU record. The SL9000 does not
use Ingredient Numbers like the SL5300.
Add/Edit Ingredient Messages
The status of the check box next to the Ingredient Edit button will determine the Ingredient Edit
Screen that will appear when the button is depressed. Since there are differences in the
methods of how each scale manages its Ingredient Messages there will also be differences in
these Ingredient Edit screens.
In the SL9000 Ingredient Edit screen shown below you will notice that the Ingredient Number
field is grayed out but the PLU Number and Department Number fields are highlighted.
Remember, in the SL9000 we do not use Ingredient Numbers; the PLU record contains the
Ingredient Message information.
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Scale View V4.0 Owner’s Manual
Data Maintenance
Note that in the SL5300 Ingredient Edit screen the PLU Number is grayed out and the
Department Number and Ingredient Number fields are highlighted. This is because the SL5300
uses the Ingredient Number when storing Ingredient Messages. This Ingredient Number is used
to provide a link in the PLU to the Ingredient Message stored in the Ingredient memory area in
the scale.
The other differences in the Ingredient Edit screens of the SL9000 and the SL5300 are:
Copy Current SL9000 Ingredient Message to Selected Ingredient Number button
This button allows you to copy the SL9000 Ingredient Message that is currently
displayed to an Ingredient Number that will be used in the SL5300. This function
provides an easy way to create Ingredient Messages for the SL5300 from existing
SL9000 Ingredient Messages.
Add New SL5300 Ingredient Number button
This button allows you to create a new SL5300 Ingredient Number. This may be
done without having to assign the message to a PLU number. These functions will
be explained in more detail in the paragraphs to follow.
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Data Maintenance
Scale View V4.0 Owner’s Manual
With the exception of the two items mentioned previously, the Ingredient Message Edit Screen
functions are the same for both the SL5300 and the SL9000 model scales. There are some new
features in the Ingredient Message Edit function that make creating and editing Ingredient
Messages much easier. Please keep in mind that even though these new features may be
available for both scale models in Scale View they may not necessarily provide any true
functionality in a particular scale.
Search Function
By using the search function you can navigate to different
Ingredient Messages. This allows you to edit or view the
entire Ingredient Message database. You can select
Search by PLU for SL9000 Ingredient Messages or
Search by Ingredient # for the SL5300 by checking or unchecking the check box. In the text box
you can enter
either the
number (PLU for
SL9000 or
Ingredient for
SL5300) or [A]
for all
departments or
[D] for the
current
department and
the Ingredient
table will appear.
When the PLU
or Ingredient
number has
been entered, the Ingredient table will show that Ingredient Message and the three previous
Ingredient
Messages in the
file. You may
scroll to the
desired PLU or
Ingredient
number and
“double-click” on
any Ingredient
line for that
number and the
Ingredient table
will disappear
and the selected
Ingredient
Message is now
ready to edit. You may also adjust the column widths in the Ingredient table and the widths will
be saved permanently when you exit the maintenance screen.
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