Toshiba MA-71 User Manual
TEC Electronic Cash Register
MA-71 (US & CA VERSION)
Owner’s Manual
TOKYO ELECTRIC CO., LTD.
WARNING
This equipment generates, uses, and can radiate radio frequency energy and if not
installed and used in accordance with the instructions manual, may cause interfer
ence to radio communications. It has been tested and found to comply with the limits
for a Class A computing device pursuant to Subpart J of Part 15 of FCC Rules, which
are designed to provide reasonable protection against such interference when operat
ed in a commercial environment. Operation of this equipment in a residential area
is likely to cause interference in which case the user at his own expense will be re
quired to take whatever measures may be required to correct the interference.
TABLE OF CONTENTS
Page
1. TO OUR CUSTOMERS ........................................................................................................................................... 1
2. PRECAUTIONS ...................................................................................................................................................... 1
3. APPEARANCE AND NOMENCLATURE ................................................................................................................ 2
4. MODE LOCK AND MODE SELECTOR KEYS ....................................................................................................... 2
5. DISPLAY .................................................................................................................................................................. 3
6. KEYBOARD LAYOUT ............................................................................................................................................. 5
7. FUNCTIONS OF EACH KEY ................................................................................................................................... 5
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8. REGISTERING PROCEDURE FOR SALES AND OPERATION SAMPLES
.......................................................
12
9. READ (X) AND RESET (Z) REPORTS ................................................................................................................. 31
10. PROGRAMMING OPERATIONS........................................................................................................................... 34
11. VERIFICATION OF PROGRAMMED DATA ......................................................................................................... 45
12. MAINTENANCE ..................................................................................................................................................... 48
13. SPECIFICATIONS ................................................................................................................................................ 51
Copyright © 1988
by Tokyo Electric Co.. Ltd.
All Rights Reserved
1-14-10 Uchikanda, Chiyoda-ku, Tokyo, JAPAN
1. TO OUR CUSTOMERS
Thank you for choosing the TEC electronic cash register MA-71 series. This instruction manual
provides a description of the functions and handling of this register and should be read carefully to
ensure optimum performance. Since every consideration has been given to safety and reliability,
there is no danger of damaging the machine by incorrect operation.
Please refer to this manual whenever you have any questions concerning the machine. This
machine has been manufactured under strict quality control and should give you full satisfaction.
However, if the machine is damaged during transit, or there are any unclear points in this manual,
please contact your local TEC representative.
• The specifications described in this manual may be modified by TEC, if necessary.
• Be sure to keep this manual for future reference.
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2. PRECAUTIONS
The ECR is a precision machine. Please handle it carefully considering the following guidelines.
REMARKS ON THE LOCATION
• Place it where no unusual temperature changes are expected.
• Place it on a flat and level surface with little dust, humidity, vibration, etc.
• Keep it away from water sources.
• Do not use it in direct sunlight for a long time.
• Ensure proper ventilation so that the machine is not exposed to excessive heat.
• Be certain to connect a grounding wire to prevent the generation of static electricity and
noise troubles. Never share the same power outlet with many other electric appliances.
REMARKS ON OPERATING THE ECR
• The keys on the keyboard function with a light touch. Avoid pressing the keys too hard.
• Do not handle the machine with wet hands, since this may cause electrical malfunctions and
corrosion of parts.
• Do not apply thinner, benzine, or other volatile materials to the cabinet or other plastic parts.
Such liquids will cause discoloration or deterioration of the cover. If dirty, wipe off with a
piece of cloth soaked in a neutral detergent and wrung out thoroughly.
• Turn off the power switch when the operations are over for the day.
• Ask your TEC representative to provide periodical maintenance to ensure the optimum
performance of the machine.
• As for other operations, follow the instructions in this manual.
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3. APPEARANCE AND NOMENCLATURE
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4. MODE LOCK AND MODE SELECTOR KEYS
MODE LOCK
(FUNCTION)
SET
Key
MA
Key
(POSITION)
SET
I
REG
Key
i.
OFF
REG
In this position, the register will allow
programming operations.
The power of the register is turned off in this
position. The displayed data disappears
and the register operations are locked.
Normal cash register operations are carried
out in this mode. The current time is
displayed when the Mode Lock is turned to
this position from any other.
The sale totals in memory can be read and
the programmed data can be verified in this
position.
All the resettable totals and their respective
counters in memory are read and reset in
this position.
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MODE SELECTOR KEYS
REG Key: The REG Key is used by the cashier who operates the register.
This key can access the positions of OFF and REG.
The MA Key is used by the store manager who will daily
supervise the collection of money and the printout of transactions
recorded by the register. This key can access the positions of
OFF, REG, X, and Z.
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5. DISPLAY
The Display is located at the top of the register just above the keyboard.
SET Key:
All the keys can be removed at the “OFF” or “REG” position.
The SET Key is used by the programmer or the store manager
who will change the program data on a daily, weekly, or monthly
basis. This key can access the positions of OFF and SET.
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DISPLAY CONTENT
Numeric Display
AMOUNT (7 digits); Displays numeric data, such as amount, quantity, time, etc.
RPT (1 digit): Displays the repeat count. It indicates nothing on the first
DPT (1 digit): Displays the code which represents each Department Key.
Arrow Mark Descriptor Lamps
ALM: Lights up when an error has occurred.
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When the amount obtained by a subtotal, total, or %
operation results in 8 digits, the 8th digit will be displayed in
the “RPT” portion.
item entry, showing 2, 3, 4, etc., from the second item entry
on. Since it has only one digit, 0 will be displayed for count
10, 1 for 11, etc.
(-): Lights up when a negative item has been entered, such as Item Correct,
Returned Merchandise, %-, or Discount.
It also lights up when the obtained subtotal or total balance is negative.
REG: Lights up when a sale item has been entered, and goes out when the sale
has been finalized.
ST: Lights up when the amount being displayed is the subtotal including tax.
It also lights up when the [EX] key is depressed without a prior amount
entry, indicating that the displayed amount is the tax-exempted sale total.
It also lights up when a short tendered amount has been entered,
indicating that the displayed amount is the balance due.
CG; Lights up when an over-tendered amount has been entered, indicating
that the displayed amount is the change due.
TL: Lights up when the sale has been finalized without an amount tendered,
indicating that the displayed amount is the sale total.
TIME DISPLAY
The current time is displayed in the AMOUNT portion when the Mode Lock is turned to the
“REG” from any other position.
The time being displayed will disappear when any key-in operation is started.
TIME DISPLAY FORMAT
Example:
1:24 p.m.
(13:24)
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/ _/
/ /
/ / /
r I
6, KEYBOARD LAYOUT
The following is the keyboard layout of the MA-71 series.
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FEED
DOLL
DISC
%
X
ITEM
CORR
NS
7 8 9
4
1
RTN
MDSE
TX/M
5 6
2
R/A
PO
3
0 00
FUNCTIONS OF EACH KEY
FEED
PAPER FEED KEY ([FEED])
This key is used to feed the paper. As long as this key is depressed, the
paper keeps on feeding. This key will function in any position of the Mode
Lock except in the “OFF” position.
#
EX
ST
Chg
AT/TL
DOLL
DISC
DOLLAR DISCOUNT KEY ([DOLL DISC])
This key is used to subtract an amount from the sale total, such as a
discount during a sale. An amount exceeding the sale total cannot normally
be entered. However, if the “Credit Balance Allowed” option is selected,
over-subtraction of the sale is allowed through this key.
To operate, enter the discount amount on the numeric keys, and then
depress the [DOLL DISC] key.
This key is fixed with the non-taxable status, i.e. the amount subtracted
through this key is always not with tax. However, when a dollar-discounting
is required with tax-subtraction (i.e. when the [DOLL DISC] key should be
reversed to the taxable status temporarily), depress the [TX/M] key prior to
the [DOLL DISC] key.
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PERCENT KEY ([%])
This key is programmed as a [%-] (Percent Discount) or [% + ] (Percent
Charge) key according to the store’s requirement.
Percent Discount Key ([%-])
This key is used to enter a discount calculated on a percent rate. When
this key is depressed after a department item, the discount is calculated
on the preset or manually entered rate and subtracted from the
department item amount. This key can also be operated in the same
way after depressing the [ST] key if the percent discounting is performed
for the entire sale total.
A percent rate can be preset on this key; however, if another rate is
entered through the numeric keyboard prior to the depression of the [%-]
key, the entered rate prevails. The preset rate will be applied by a
simple depression of the [%-] key.
The percent discount is effective only once for each department item and
any number of times for the subtotal.
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A percent discounting is allowed even on a returned merchandise item
entry, but not on a negative subtotal entry.
The [%-] (or [% + ]) key is fixed with the non-taxable status, i.e. the
amount subject to the % calculation is the pre-taxed amount. However,
when the [%-] key must function with the taxable status (i.e. when the
amount subject to the % calculation must be post-taxed amount),
depress the [TX/M] key prior to the [%-] key depression. Then the
status of the [%-] key is reversed from non-taxable to taxable for one
entry only.
Percent Charge Key ([% + ])
This key operates the same as the [%-] key, except that the [% + ] key
will add the calculated amount to instead of subtracting from the item or
the subtotal.
QUANTITY EXTENSION (MULTIPLICATION) KEY ([X])
This key is used to multiply a department entry by a quantity.
The multiplication order is:
QUANTITY X UNIT PRICE
A maximum of 3 digits for the QUANTITY and a maximum of 6 digits for the
UNIT PRICE are allowed. The product must not exceed 7 digits.
6 -
CLEAR KEY ([C])
This key is used to correct a numeric or [RTN MDSE] or [TX/M] key error if
prior to depressing any other function key that activates printing, or to correct
any error condition and cancel the error alarm buzzer.
If this key is depressed before depressing a Department Key in a quantity
extension sequence, all of the quantity, [X] key, and unit price entries are
cleared.
If the [C] key is depressed after a subtotal is obtained, the subtotal amount is
then displayed. If depressed after a short-tender is entered with the balance
due displayed, the balance due is again displayed.
The [C] key may be operated regardless of any Mode Lock position except
“OFF”.
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ITEM
CORR
NS
ITEM CORRECT KEY {[ITEM CORR]) - LAST LINE VOID KEY
This key is used to delete the last item within a transaction. Depressing this
key once will remove the last line from the bill, printing the same item symbol
and amount with the “VD” added below the last item print line.
The item-correct function is effective even when a numeric entry and a [C]
key depression are performed between the item entry to be corrected and
the [ITEM CORR] key depression. However, if any other key-in operation
including an error-and-clear sequence comes in between, the item-correct will
not function.
The [ITEM CORR] key may function to correct any last item entered through
a department, [DOLL DISC], or [%] key. But no department item entered
with the [RTN MDSE] key, an [EX] key entry, Non-add Number, nor media
tender amount can be item-corrected. Neither can any item entered through
the [R/A] or [PO] key be item-corrected.
When this key is operated to delete the last item, the “( - )” arrow lamp
lights.
NON-SALE KEY ([NS])
This key is used to open the cash drawer without relating to any sales, such
as giving change, testing the register print condition, etc.
RTN
MDSE
To operate, simply depress this key with the Mode Lock positioned to “REG”
in an out-of-sale condition. The “NS” symbol is printed to indicate “no
sale”, and the drawer opens.
RETURNED MERCHANDISE KEY ([RTN MDSE])
This key is used to make a subtracting entry for a returned item. This key is
also used to invalidate an item entered before the last item within a
transaction, in which case the [ITEM CORR] key cannot invalidate the
designated item any longer.
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To operate, depress the [RTN MDSE] key before or during a department
entry sequence; it must be depressed before the last key of the sequence
(i.e. the Department Key). Then the item is registered as a returned item.
TX/M
R/A
PO
TAX MODIFIER KEY ([TX/M])
This key is used to reverse the tax status (taxable/non-taxable) of a
department for one entry only. If a department is programmed with taxable
status, depressing the [TX/M] key prior to the [DEPT] key will enter the item
as non-taxable. Depressing the [TX/M] key during a non-taxable department
item entry will reverse the status into taxable.
RECEIVED-ON-ACCOUNT KEY ([R/A])
A received-on-account transaction is used to identify money which is in the
drawer but not due to business, such as change reserve in the drawer,
payments received from a customer for a credit sale account made in the
past, etc. The amount entered is thus included in the “Cash-indrawer”
memory but not in the sales totals.
To operate, enter an amount of payment and then depress the [R/A] key
whilst the register is in an out-of-sale condition. The drawer immediately
opens. No entries with a zero amount are allowed through this key.
PAID-OUT KEY ([PO])
A paid-out transaction is used when an amount of money is removed from
the cash drawer without relating to a sale, such as paying for merchandise to
a wholesaler, etc. When the [PO] key is used, the amount entered is
subtracted from the “Cash-in-drawer” memory but does not affect the sale
totals (reverse process to [R/A]).
To operate, enter the cash amount taken from the drawer and depress the
[PO] key whilst the register is in an out-of-sale condition. The drawer
immediately opens to enable cash payout. No entries with a zero amount
are allowed through this key.
7
4
1
0
8
5
2 3
9
6
00
NUMERIC KEYS (|
These keys are used to enter numeric values such as amount, quantity, and
non-add numbers.
Depressing the [00] key once is the same as depressing the [0] key twice
consecutively.
The maximum listing capacity for numeric entry is 7 digits.
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DEPARTMENT KEYS ([DEPT|, or [DEPT 1] to [DEPT 4])
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>—
--------
1,
These are department keys through which sale items are registered. These
keys may be programmed as either ‘PRESET’ keys or ‘OPEN’ keys.
2
1
OPEN DEPARTMENT KEY ([Open DEPT])
A key which has no preset price programmed is an ‘OPEN’ key and must
have a price entered for it manually. The price is rung up on the
numeric keyboard and then the appropriate department key is depressed.
The price is then displayed and printed.
When the same department key is depressed more than once after a
price entry, the price entered is repeated as many times as it is
depressed. A 0 (zero) amount cannot be entered.
PRESET DEPARTMENT KEY ([Preset DEPT])
A preset key is a key which already has a price programmed for it. It is
therefore unnecessary to enter the price of an item: simply depress the
key to register the sale of one item.
Quantity extension (multiplication) is possible through a department key by
entering a quantity and depressing the [X] key prior to the department entry
sequence.
Each department key can also be programmed as an Itemized Department or
Single-item Department.
Itemized Department Key
An amount entered through this key will not be finalized until a media
key ([AT/TL], or [CRT]) is operated. That is, more than one item of
different departments or with different amounts may be entered in a
sale.
Single-item Department Key
When an amount is entered through this key and when no other sale
items have been entered within the sale, the sale is immediately
finalized as cash without operating the [AT/TL] key. Quantity
extension and Returned Merchandise operations are also possible
with this key, but Percent Discount/Charge, Amount Discount, or
Repeat Entries are not possible for the item entered as Single-item.
Nor will the [ITEM CORR] key be effective to delete a Single-item
entry.
However, when this key is used inside a sale,(i.e. when any other
sale items have already been entered in the sale), the key functions
just as an Itemized Department Key.
Each department is programmed with taxable or non-taxable status. If
taxable, the “ X- ” symbol is printed to the right side of the department
item.
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#
EX
NON-ADD NUMBER PRINT ([#])
This key is used to print a non-add number, such as Customer No., and
Account No., etc. A maximum of 7 digits may be entered and printed as a
non-add number.
To operate, enter the required number and depress the [#] key. It may be
operated as the first line of the sale, between two line items, or after the
subtotal amount if before finalizing the sale. However, when a non-add
number is entered, a no-sale transaction will not be accepted..
TAX EXEMPT KEY ([EX])
This key is used to exempt tax from the sale.
After all the sale items have been entered, depressing the [EX] key declares
tax exemption, which displays the sale total (the displayed amount is already
tax-exempt) with the “ST” arrow lamp lit and prints the tax-exempted total of
the taxable item portion of the sale.
After operating the [EX] key, no other operations than sale finalization will be
accepted. When the [C] key is depressed to clear a numeric entry, an
error, etc., after the [EX] key is operated, the tax-exempted sale total will
again be displayed.
SUBTOTAL KEY ([ST])
This key is used to obtain the subtotal amount during a sale, printing the
amount without tax, and displaying the amount with tax of the items so far
entered. But the sale is not finalized, and additional items may be entered if
necessary. At the same time the “ST” arrow lamp lights. When the
displayed subtotal amount is negative, the “(-)” arrow lamp lights along with
the “ST” lamp.
If the [ST] key is depressed more than once consecutively, the first
depression only will print and display the subtotal; further depression will only
display but not print the subtotal amount.
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CASH AMOUNT TENDER / TOTAL KEY ([AT/TL])
This key is used to finalize a cash sale.
This key can be programmed to be used as one of the following three types:
1. AMOUNT TENDER KEY
If so programmed, this key requires a tendered amount entry prior to
depressing this key. Tax is calculated and printed with the “TX” symbol.
The sale total with tax with the “TL” symbol (if [ST] has not been
depressed), cash tendered amount with the “AT” symbol, and the
change due with the “CG” symbol are each printed on separate lines.
Meanwhile, the display shows the amount of change due.
When the tendered amount is less than the sale total, all the printing
sequence above will be the same except that the balance due is
displayed (not printed) instead of the change due. In this case, the sale
is not yet finalized and another media tendering or totalling using
[AT/TL], or [Chg] will be required.
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Chg
When the sale total is negative, as in some cases with returned
merchandise entries, the [AT/TL] key must be depressed without a prior
amount entry, as described in “2. TOTAL KEY” below.
2. TOTAL KEY
If so programmed, this key can be depressed without a prior amount
entry for sale finalization. Tax is calculated and printed with the “TX”
symbol. The sale total is printed with the “CA” symbol.
When the sale total is negative, the sale total is printed with the “ - ” as
well as the “CA” symbol. The display shows the sale total amount with
the “TL” and “( - )” arrow lamps lit. In this case, the operator must
refund the amount in cash to the customer.
3. AMOUNT TENDER / TOTAL KEY
If so programmed, this key will function as TENDER KEY (as described in
1 above) when any prior amount is entered, and will function as TOTAL
KEY (as described in 2 above) when depressed without an amount entry.
CHARGE TOTAL KEY ([Chg])
This key is used as an alternative method of payment for a charge sale.
Since this is the TOTAL KEY, operate the same as described in “2. TOTAL
KEY” of the [AT/TL] key. A negative-balance sale may also be finalized by
this key.
11
8. REGISTERING PROCEDURE FOR SALES AND
OPERATION SAMPLES
The following are registering operation patterns and actual operation samples. In the
patterns, “I
depression of the transaction key, and “ — ” indicates other registering and/or finalizing
operations. In referring to the sample operations, please note that the programmed data on
some keys or items (such as Department keys may be different from those programmed for
your store.
For registering operations, be certain to turn the Mode Lock to the “REG” position.
NO-SALE (must be operated outside a sale)
[NS]
_______
I” indicates an input through the numeric keys, “[ ]” indicates a
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RECEIVED-ON-ACCOUNT (must be operated outside a sale)
I Amount of Payment Received | [R/A]
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PAID-OUT (must be operated outside a sale)
I Amount to be paid out | [PO]
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SAMPLE OPERATION
CONTENTS
Payout to a wholesaler
You must pay for
merchandise the
store has purchased.
The amount is $8.00.
You assign Code No.
2003 to this whole
saler for future
reference.
KEY OPERATION i
Modd Lock: REO
2003
[#]
800
[PO]
ti 2 0. 0 3
* 8 0 0
i 0. 0 2 6
14-05
DISPLAY
T
DP RPT AMOUNT
Pick Up (Collection of
money from the drawer
during the day for
banking purposes, etc.)
You collect a cash
amount of $15.00
during business hours
for banking purposes.
1500
[PO]
* 1 5 0 0
Q 0 2 7.
14-05
0 0
5.
5 0 0
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