Toshiba MA-230 User Manual

Owners Manual

TEC ELECTRONIC CASH REGISTER

MA-230-100 SERIES

TOKYO ELECTRIC CO ITO

WARNING

This equipment generates, uses, and can radiate radio frequency energy and if not installed and used in accordance with the instructions manual, may cause interference to radio communications. It has been tested and found to comply with the limits for a Class A computing device pursuant to Subpart J of Part 15 of FCC Rules, which are designed to provide reasonable protection against such interference when operated in a commercial environment. Operation of this equipment in a residential area is likely to cause interference in which cause the user at his own expense will required to take whatever measures may be re quired to correct the interference.

TABLE OF CONTENTS

page

JO OUR CUSTOMERS ................................................................................................................... i

PRECAUTIONS............................................................................................................................. i

APPEARANCE AND NOMENCLATURE............................................................................................. 1

CONTROL LOCSK AND MODE SELECTOR KEYS ............................................................................ 2

DISPLAY ....................................................................................................................................... 4

KEYBOARD LAYOUT .................................................................................................................... 5

FUNCTION OF EACH KEY............................................................................................................... 6

REGISTERING PROCEDURE FOR SALES

............................................................................... 18

— REGISTERING RECEIPT SAMPLES — .................................................................................... 27

— VALIDATION PRINT SAMPLES — ........................................................................................... JJ

READ(X) AND RESET(Z) REPORTS ............................................................................................... J4

— REPORT PRINT SAMPLES — ................................................................................................. 36

PAPER ROLL REPLACEMENT AND OTHER MAINTENANCE OPERATIONS........................................ 46

PAPER END DETECTION............................................................................................................. 50

WHEN A POWER FAILURE OCCURS............................................................................................. 50

HARDWARE OPTIONS AVAILABLE.............................................................................................. 50

SPECIFICATIONS....................................................................................................................... 50

TO OUR CUSTOMERS

Thank you for choosing a TEC electronic cash register MA-230-100 series. This

instruction manual provides a description of the functions and handling of this register and should be read carefully to obtain maximum performance. Since every consideration has been given to safety, there is no danger of

damaging the machine by incorrect operation.

Please refer to this manual whenever you have any doubts concerning the machine. This machine has been manufactured under strict quality control and

should give you full satisfaction. However, if the machine is damaged during transit, or there are any unclear points in this manual, please contact your local TEC representative.

D The specifications described in this manual may be modified by TEC, if

necessary.

Q Be sure to keep this manual for future reference.

PRECAUTIONS

1. The keys on the keyboard work with a light touch. Avoid pressing the keys too hard.

2. Avoid handling the machine with wet hands.

3. Do not apply thinner or other volatile oils to the cabinet or other plastic parts. If dirty, wipe off with a piece of cloth soaked in neutral detergent and squeezed tightly.

APPEARANCE AND NOMENCLATURE

Paper Cover

Paper Cover Lock

Journal Window

Receipt Outlet

Validation Slot

^^3Sh Drawer

Rear/R emote Display

Front Display

Clerk Locks

Mode Lock

Keyboard Power Switch

Drawer Release

Lock

n Power Switch The power switch is provided at the righthand side of

the cabinet. The AC power is turned on when the switchis pushed to ON, and turned off when the switch is purshed to OFF.

CONTROL LOCKS AND MODE SELECTOR KEYS

MODE LOCK

LOCK-fe Vz

SET

(POSITION)

LOCK ... Displays the current time. The register

operations are locked when the Mode Lock is set to this position. Paper feeding

(using [RF] or [JF] key) will not be

allowed, either.

REG ,,,, Normal cash register operations are

carried out in this mode, requiring one of the Clerk Keys to be set to ON. The operations programmed to require the "MGR" position cannot be performed in this mode.

MGR

The sale totals can be read and the programmed data can be verified in this position.

This position allows to register all normal cash register operations to be carried out in the "REG" mode and the operations programmed to require the "MGR" position. A Clerk Key is also required.

(FUNCTION)

[I]

SET

REG Key The REG Key is used by the cashier who operates the

MGR Key The MGR Key is used by the store manager or a pr

authorized by the manager. This key can access positions of LOCK, REG, X, and MGR.

MA Key The MA Key is used by the store manager who will daily

supervise the collection of money and the printout of transactions recorded by the register. This key can

access the positions of LOCK, REG, X, MGR, CZl > and Z.

This is the "Negative Mode", which automatically processes all the entries

in the reverse way, i.e., positive items into negative, and the negative items into positive. A Clerk Key is also

required.

All resettable totals and their respective counters will be read and

reset in this position.

In this position, the register will allow programming operations.

^ SET Key The SET Key is used by the programmer,

access the positions of LOCK and SET.

This key can

CLERK LOCKS (standard type)

T »2 3*4

Clerk Keys (CLl, CL2, CL3, CL4)

Each clerk should keep his/her clerk key. The register will not operate in the REG, MGR, or Q mode unless one

of these keys is inserted and set to the corresponding position on the Clerk Locks, Each of the keys may be inserted and pulled out in the neutral position marked

with (point) in the above figure.

These locks are used to identify which clerk is operating the register.

PUSH-STYLE CLERK KEYS (optional type)

1 2 3 4 5 6

These keys are the alternative option with the "CLERK LOCKS" and "Clerk Keys" described above.

The register will not operate unless

one of these keys (1, 2, 3 .....6) is

pushed down. Pushing the same key

again or pushing down another key will

make the first key come up to regain

to the OFF position.

DISPLAY

The operator's display (front display) is located at the top of the register

just above the keyboard. The customer's display is loacated on the other side of the operator's display; it is in a pop-up style, and is used as rear display in the fixed status or as remote display if it is stretched up and

turned to the desired direction.

{Operator's Display)

(Customer’s Display)

HUMERIC DISPLAY

AMOUNT (8 digits):

FRONT DISPLAY

Displays the numeric data, such as amount, quantity,

etc.

DPT (2 digits):

Displays the code which represents each Department Key. It stays lit when repeating the same department

entry.

RPT (1 digit): Displays the repeat count of a Department item.

PLU (3 digits; commonly used with the DPT and RPT digits):

Displays the PLU code when any PLU is entered. It

stays lit when repeating the same PLU entry.

MESSAGE DESCRIPTORS (TRIMARK LAMPS)

SLP;

Lights up when a slip has been properly inserted into the validation

slot to allow validation. It flickers to require a slip insertion

when validation compulsion is programmed on the transaction key just

operated.

ALMl

Lights up with the alarm buzzer to indicate that the last operation

or numeric entry has resulted in an error. To clear the error condition, depress the [C] key.

REG;

(-)i

Lights up when sale items has been entered.

Lights up when the [RTN MDSE], [DOLL DISC], [%-], or [ITEM CORR] key has been operated.

It also lights up when the [ST] or one of the total keys has been depressed and the displayed amount is negative. It lights up also when an amount is entered in the "GD" mode.

TXBL: Lights up when a taxable department or PLU is entered.

It also lights up with the 'ST' Lamp when the [TXBL TL] key is depressed.

ST:

Lights up when the sub-total amount is displayed after the [ST] key has been depressed.

▼

TL:

CG:

SHORT: Lights up when the amount tendered is less than the sale total with

Lights up on a finalizing operation with the total amount displayed when a sale is finalized without any amount tendered.

When an amount tendering operation has been performed, this lamp

lights up with the change due displayed.

the shortage amount displayed.

KEYBOARD LAYOUT

The following is a typical keyboard layout for the MA-230-100 series. Since

this series is designed to be capable of programming most of the keys in the

most desired location on the keyboard, this is merely an example. Please

contact your TEC representative if any other alternative or additional keys

must be installed, referring to the description of the "FUNCTION OF EACH KEY".

OFF

#/NS

RTN

MDSE

(3/F0R

AMT

PLU

VALI DATE

2 3

ITEM CORR

TX/M

OPEN

O—

DOLL DISC

R/A

PB+

TXBL

AT/TL

PB-

TRF

Mise

Ohg

CHK TND

FUNCTION OF EACH KEY

OFF

RTN

MDSE

RECEIPT ON/OFF SWITCH [RECEIPT ON/OFF]

This switch has two positions available, 'OFF' and 'ON' positions. When in the 'OFF', no receipt is issued from the register and sales

are printed on the audit roll only. When the switch is slided to the

'ON' position, sales are printed on both receipt roll and journal

roll, then a receipt is issued which is automatically cut off and then

given to the customer.

NO-SALE KEY

[NS]

This key is used to open the cash drawer whilst the machine is outside a sale (for such purposes as giving changes and checking the receipt and journal print condition).

Usually, a non-add number may be entered prior to a no-sale operation. However, it can be programmed to prohibit a non-add number entry when a no-sale is operated.

RETURNED MERCHANDISE KEY ... [RTN MDSE]

This key is used for refunding money to a customer who has returned purchased items to the store.

0/FOR

To operate, depress [RTN MDSE] before or during an item entry sequence using [DEPARTMENT] or [PLU] key. The amount is automatically printed and deducted from the bill.

The [RTN MDSE] key may be programmed to require validtion print and/or manager intervention.

QUANTITY EXTENSION / SPLIT-PACKAGE PRICING KEY ... [@/FOR]

This key is used to multiply a department or PLU item entry by a quantity. This key is also used for split-package pricing of a department or PLU item.

The basic order of multiplication is:

[quantity I [0/FOR] ♦ [unit PRICE |

As for details of multiplication and split pricing for various cases, refer to the "REGISTERING PROCEDURE FOR SALES" later described.

The quantity can be a maximum of 3 integral digits and 3 decimal digits. The unit price can be a maximum of 6 digits. The product must not exceed 8 digits. When a decimal portion is required for the quantity, use the [.] key.

Usually, the fraction below the least significant digit will be rounded off. However, it may be programmed to be discarded or rounded up by the system option.

P L U

PLU (Price-Look-Up) KEY ...

This key is used to enter a PLU item that is linked to a department.

To enter the price thorugh a PLU;

[preset PLU Code] [PLU] ... The preset price will automatically be

[PL U]

read and entered. To repeat the same PLU, depress the [PLU] key again, after the above operation,

I Open PLU Code I [PLU] |Amount| [AMT] ... To repeat the same PLU

with the same amount,

depress the [AMT] key again after the above operation.

As for quantity extension and split-package pricing involving PLUs., refer to the "REGISTERING PROCEDURE FOR SALES".

Each PLU is programmed with a 3-digit PLU code (1 to 999), a 2-digit

linked department code, and a maximum of 6-digit preset price. Each

PLU's tax status is ruled by the linked department status.

ITEM

CORE

VALI DATE

ITEM CORRECT KEY ... [ITEM CORR]

This key is used to delete the last item within a transaction.

Depressing this key once will remove the last line item from the bill, printing a line through that item on the receipt and journal.

The item-correct function is effective even when a numeric entry and a

[C] key depression have been performed between the item-to-be-

corrected and the [ITEM CORR] key depression. However, if any other key-in operation including an error comes inbetween, the item correct will not function any more.

The [ITEM CORR] may function to correct any last item entered through

a department, PLU, [%+], [%-], [DOLL DISC], [TAX](Manual Tax), [PB+],

[PB-], [R/A], or [PO] key. But a department or PLU item entered with

[RTN MDSE] key, a media key entry (including short-tendering), sub-total read line, partial payment entry for charge posting, [EX], or non-add # print cannot be item-corrected.

VALIDATION KEY ... [VALIDATE]

This key is used to print a validation slip.

To operate, after registering the required item, insert a slip into the validation slot and depress the [VALIDATE] key. The item and the amount will be printed on the slip.

The system option provides program selections as to single- or multi

validation, validation compulsion on ceratin transaction keys, and

print/non-print of date and/or consecutive No.

RECEIPT FEED KEY

[RF]

This key is used to advance the receipt roll. It is operated by depressing the key and holding it in that position until the paper has advance to the required position.

The receipt roll can be advanced even when the [RECEIPT ON/OFF] switch

is in the OFF position. Receipt feeding even during a sale is

allowed.

TX/M

JOURNAL FEED KEY

[JF]

This key is used to advance the journal roll in the same fashion as

the RF key. This key is useful if the cashier, due perhaps to an interruption whilst ringing up a sale, is unsure which items have

already been entered. By using this key, the cashier can see which

figures have actually been printed.

The RF and JF keys can not be operated simultaneously.

CLEAR KEY

This key is used to correct a numeric entry error or a declaration key

(such as [RTN MDSE]) entry error if prior to depressing any other function key, or to correct any error condition and cancel the alarm

buzzer.

If the [C] key is depressed after a subtotal is obtained, the subtotal

is then displayed.

(for single-tax area) ... [TX/M]

TXl/M

TX2/M

TX2/M TX3/M

TAX MODIFIER KEYS

(for dual-tax area) ... [TXI/M], [TX2/M]

(for triple-tax area) ... [TXl/M], [TX2/M], [TX3/m]

Each of these keys is used to reverse the taxable/non-taxable status on departments, PLUs, or other tax-programmable keys for one entry only, Each of these key will function independently with its own tax

table pre-programmed for taxable items from the others.

The tax modifier key(s) will be effective to reverse the tax status programmed on Departments, PLUs, [DOLL DISC], [%+], and [%-] keys.

To operate, depress the required tax modifier key prior to depressing

any of these function keys above listed, i.e., either before or after the amount entry.

7 8

4 5

1 2 3

0 00

NUMERIC KEYS

9 6

These are used to enter numeric values such as amount, quantity, or code number.

Depressing the [00] key once is the same as depressing the [0] key

twice consecutively.

The maximum listing capacity is 8 digits for inputting a numeric value only, and 7 digits for registration except that a non-add # may be entered in maximum 8 digits.

AMT

OPEN

DECIMAL POINT KEY

[.]

This key is used, as part of the numeric keys, to designate the position of the decimal point when entering a percent rate or a

quantity with a decimal portion. For example, to enter 0.5%, index

0-*-[. ] >5, or [. ] ♦5,

When entering a price or amount such as $0.25, just index 2+5. In

this case, depression of the [.] key is not necessary an will cause an

error.

AMOUNT KEY ... [AMT]

This key is used to enter an amount or price for an open PLU,

to the description for the ”[PLU]" key on page 7.

PRESET OPEN KEY ... [PR OPEN]

This key is used to modify the status of preset department keys. When

the [PR OPEN] is depressed prior to depressing a preset department key

(either before or after the numeric entry), the preset department key is reversed to non-preset and allows amount entry through the numeric

keyboard.

Refer

OPEN

If a perset department is entered with a price through the numeric keyboard using the [PR OPEN] key in the above mentioned manner, no repeat operation for the same price entry is then possible for that department key.

The [PR OPEN] key can not be used with the [PLU] key.

LISTING CAPACITY OPEN KEY ... [LC OPEN]

This key is used to release the listing capacity on each Department. To operate, depress the [LC OPEN] key before depressing the department key (either before or after the numeric entry).

By depressing the [LC OPEN] key, the HALC (High Amount Listing

Capacity) will be released to allow a numeric entry with two further digits,

In order to allow a numeric entry exceeding the values defined above,

the Mode Lock must be turned to the "MGR" position by the store manager.

Repeat operation will be possible on any department key even when the

[LC open] key is depressed before the department entry.

NON-ADD NUMBER PRINT KEY ...[#]

This key is used to print a non-add number (such as Customer No.,

Check No., Credit Card No., etc.) on the receipt and journal for

future reference.

To operate, enter a maximum of 8-digit number and then depress this key. The number is then printed. This operation may be performed any

time between items, before or after all the sale items as long as the sale is not yet finalized.

Usually, non-add numbers may be entered any number of times within a

sale. However, it is programmable to prohibit more than one non-add

number entry within a sale.

fDOÜL

DISC

DOLLAR DISCOUNT KEY

[DOLL DISC]

This key is used to subtract an amount from the sale total such as a discount during a sale. This key cannot normally be used outside a

sale. An amount exceeding the sale total cannot normally be entered. However, when the ’’Credit Balance" option has been selected, this key can be used inside or outside the sale and over-subtraction of the

sale is allowed.

To operate, enter the discount amount on the numeric keyboard, and

then depress [DOLL DISC] key.

The tax raofifier keys may be used prior to the [DOLL DISC] key depression if the taxable or non-taxable status of the discount amount

is to be reversed.

DEPARTMENT KEYS

. [DEPT]

These are department keys through which sales items are registered.

These keys may be programmed as either 'OPEN' or 'PRESET' keys.

OPEN DEPARTMENT KEY

A department key which has no preset price programmed is an 'OPEN'

key and must have a price entered into it manually each time. The price is rung up on the numeric keyboard and the appropriate department key is depressed. The price is then displayed and printed on the receipt and journal rolls.

When the same department key is depressed more than once after a

price entry, the price entry is repeated as many times as the department key is depressed.

To enter a price extended by multiplication, enter the quantity

first, depress the [@/FOR] key, enter the unit price, and then depress the appropriate department key. A multiplication entry will not be repeated by depressing the same department key again.

PRESET DEPARTMENT KEY

A preset key is a key which has already price programmed in it. It

is therefore unnecessary to enter the price of an item; simply

depress the key to register the sale of one item.

To multiply a preset department price by a quantity, enter the

quantity first, depress the [@/FOR] key, and then depress the preset

department key. The [0/FOR] key in this sequence may be omitted when the quantity is of a one-digit value (1 to 9).

If a price different from the preset one must be entered, depress

the [PR OPEN] key either before or after the required price entry on the numeric keyboard, prior to the department key depression.

Each department key can be programmed with positive or negative

status, tax status, and HALC (High Amount Listing Capacity).

When a department is programmed as a negative department, a price

entry can not be repeated by depressing the department key again. Neither can a price entry be repeated when the [RTN MDSE] or [PR OPEN] key has been depressed prior to any department key depression.

The department keys may be programmed to be used as "Signle-item"

keys. See the description of "Single-item Department Keys" on page

17,

PERCENT CHARGE KEY ... [%+]

This key is used to add a percent rate to a sale. If the preset rate

is to be added, depress the [%+] key without a prior numeric entry.

If a rate different from the preset one is required, enter the desired rate on the numeric keyboard and then depress the [%+] key. The manual rate will take priority.

To operate, depress the [%+] key either immediately after a department

entry if only that item requires the percent addition, or after the

[ST] key has been depressed if required on the total bill. The

percent rate and the amount are printed and added to the sales total.

The percent rate may be within the range from 0.001 to 99.9999(%). The fraction resulted from the percentage calculation is usually

programmed to be rounded off. However, it can be programmed to be

rounded up or discarded.

Usually, the [%+] key operations may be performed as many times as

required after obtaining the sub-total. However, it can be programmed

to prohibit more than once, by the system option.

The [%+] key may be operated on a PB+ (positive previous balance)

entry, in addition to a department or PLU item entry.

The [%+] key is programmed with either taxable or non-taxable status.

The [TX/M] key may be used to reverse this programmed tax status.

PERCENT DISCOUNT KEY

[%-]

This key operates in the same fashion as the [%+] except that operation will subtract from instead of adding to a sale.

TXBL

SUBTOTAL KEY [ST]

This key is used to obtain the subtotal amount without tax during a

sale. When this key is depressed after all the items have been rung

up, the subtotal of the sale is printed and displayed.

If the [ST] key is depressed more than once concecutively, the first depression only will print and display the sub-total; further depressions will only display but not print the subtotal amount.

The system option provides the selection not to print but only display

the subtotal amount even on the first depression of the [ST] key.

TAXABLE TOTAL KEY ... [TXBL TL]

This key is used to obtain the contents of the main itemizer (i.e.

subtotal) plus any taxes due. The amount will display only but not print.

When this key is depressed during a sale with a previous balance

entry, it will display the sale total without the previous balance.

In order to allow add-on operation to follow the use of this key, the taxes are not added into any totals until an actual finalization is initiated.

R/A

Mandatory depression of this key prior to finalizing is a programmable

option.

RECEIVED ON ACCOUNT KEY [R/A]

A received-on-account transaction is used to identify money which is

in the drawer but not business. The amount entered is thus included in the "Cash(or other media)-in-drawer" total but not in the sales totals.

To operate, enter an amount of payment and then depress the [R/A] key.

Repeat this operation if multiple payments are entered at a time.

The payments thus entered may be finalized by the [AT/TL] (for cash payments). Other media keys may also function to finalize payments received on account if not prohibited in the system option. The above operation can only be performed when the register is outside a sale.

The [R/A] key is also used to declare the payment amount near the end of a charge posting operation. After depressing the [Chg] key to

obtain the sale total, enter the amount portion to be paid in this sale and then depress the [R/A] key, followed by the media tendering or totalling operation. Refer to detail description in the "REGISTERING PROCEDURE FOR SALES" as to this operation.

The [R/A] key will not function when the Mode Lock is in the "CZi*'

position. Validation Compulsion may be programmed on this key.

PAID OUT KEY

[PO]

A paid-out transaction is used when an amount of money is removed from

the cash drawer without relating to a sale. When the [PO] key is used, the amount entered is subtracted from the "Cash-in-drawer" total

but does not affect the sales totals.

To operate, enter an amount taken from the cash drawer and depress the

[PO] key while the register is in an out-of-sale condition. This operation may be repeated if multiple paid-out items are registered at a time. The paid-out amounts recorded are finalized by the [AT/TL] key only.

The [ITEM CORR] key is effective to delete a payment entry just recorded with a depression of the [PO] key, if before finalized by the

[AT/TL] key.

In charge posting operation, this key is depressed to pay back all the balance to the customer, after once finalizing the account with the

[Chg] key.

This key will not function when the Mode Lock is in the "GH"

position. Manager Intervention and/or Validation Compulsion may be programmed on this key.

CASH AMOUNT TENDERED / TOTAL KEY

[AT/TL]

This key is used to record all cash-paid transactions, and will be able to finalize a sale operation. Usually, the key is programmed to

function as both amount tender and cash total key. However, the key may be programmed to operate with enforced tendering only or as a cash

total key only.

TENDER FUNCTION

After the [TXBL TL] key has been depressed, enter the amount

tendered by the customer in payment of the sale, and then depress

the [AT/TL] key. The change is automatically computed, displayed

and printed.

If the amount tendered is smaller than the sale total, it prints the amount tendered on the receipt with the balance still due displayed, but the drawer is not yet opened. In this case, ask the customer

for additional payment in cash and repeat the same tendering operation, or use another media key if the balance due is processed as a sale in that media.

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