Toshiba MA-132 User Manual

Owners Manual

TEC ELECTRONIC CASH REGISTER

MA-132 SERIES

U.S.A. & CANADA VERSION

TOKYO ELECTRIC CO ITO.

WARNING

This equipment generates, uses, and can radiate radio frequency energy and if not installed and used in accordance with the instructions manual, may cause interference to radio communications. It has been tested and found to comply with the limits for a Class A computing device pursuant to Subpart J of Part 15 of FCC Rules, which are designed to provide reasonable protection against such interference when operated in a commercial environment. Operation of this equipment in a residential area is likely to cause interference in which cause the user at his own expense will required to take whatever measures may be re quired to correct the interference.

TABLE OF CONTENTS

(page)

TO OUR CUSTOMERS ..................................................... 1

PRECAUTIONS .......................................................... 1

APPEARANCE AND NOMENCLATURE .......................................... 1

CONTROL LOCKS AND MODE SELECTOR KEYS ................................. 2

DISPLAY .............................................................. 3

KEYBOARD LAYOUT ...................................................... A

FUNCTION OF EACH KEY ................................................. 6

REGISTERING PROCEDURE FOR SALES ..................................... 15

REGISTERING RECEIPT SAMPLES

VALIDATION PRINT SAMPLES .......................................... 25

READ(X) AND RESET(Z) REPORTS ........................................ 26

PROGRAMMING OF THE REGISTER PROGRAM VERIFICATION PAPER ROLL REPLACEMENT AND OTHER MAINTENANCE

SPECIFICATIONS ...................................................... 46

...............................................

......................................

........................................

.......................

29 41 43

TO OUR CUSTOMERS

Thank you for choosing a TEC electronic cash register MA-132 series. This

instruction manual provides a description of the functions and handling of

this register and should be read carefully to obtain maximum performance. Since every consideration has been given to safety, there is no danger of damaging the machine by incorrect operation.

Please refer to this manual whenever you have any doubts concerning the machine. This machine has been manufactured under strict quality control and should give you full satisfaction. However, if the machine is damaged during transit, or there are any unclear points in this manual, please contact your local TEC representative.

I The specificati'ons described in this manual may be modified by TEC, if

necessary.

I Be sure to keep this manual for future reference.

PRECAUTIONS

1. The keys on the keyboard work with too hard.

Avoid bandii ng the machine with

Do not apply parts. detergent an

thinner or other volati

If dirty, wipe off with

d squeezed tightly.

APPEARANCE AND NOMENCLATURE

Receipt Cover

Journal Window

Receipt Cover Lock

Receipt Outlet

Ribbon Cover

a 1ight touch.

han

wet

ds .

le oils

a piece of

to the

Avoid pressing

cabinet or other

cloth soaked in

Display Receipt ON/OFF Switch

Clerk Lock Control Lock

Keyboard Power Switch

the keys

p laStic neutrai

B Power Switch

Cash Drawer

The Power

The Power Switch is provided at the righthand side of the cabinet. pushed to

to OFF.

Swit

The

ON,

Drawer Release Lock

power is turned on when the switch is

d turned off when the switch is pushed

- 1 -

CONTROL LOCKS AND MODE SELECTOR KEYS

CONTROL LOCK

REG

LOCK

SET

X Key

MA Key

SET Key

_i_. LOCK

REG Key

(POSITION)

SET .

REG

(FUNCTION)

In this position, the register

will allow programming operations.

The register operations are locked when the Control Lock is set to

this position. Meanwhile, the

current time is automatica1ly

displayed as standard feature.

Norma 1 cash register operations are carried out in this mode.

The sale totals can be read and

the programmed data can be

verified in this position. Tax

calculation can also be tested

in this position.

All the resettable totals and

their counters will be read and reset in this position.

Mode Selector Keys for Control Lock

The REG Key is used by the cashier who operates the

The X Key is used by the store manager or a person authorized to read the sales totals during the day by the store manager. This key can access the

positions of LOCK, REG, and X.

MA Key:

The MA Key is used by the store manager who will daily

supervise the collection of money and the printing of transactions recorded by the register. This key can access the positions of LOCK, REG, X, and Z.

The SET Key is used by the programmer,

access the positions of LOCK and SET.

All the keys can be removed at the "LOCK" or "REG" position.

This key can

- 2 -

CLERK LOCKS

Clerk Keys (1> 2, 3, 4)

These locks are used to identify which clerk or cashier is operating the register.

Each cashier should keep his/her clerk key. The register will not operate in any position of the Control Lock unless one of these keys

is inserted and set to the corresponding posi

tion on the Clerk Locks. Each of the keys may be inserted and pulled out in the neutral posiiton marked with (point).

DISPLAY

The front display is located at the top of the register just above the key board .

FRONT DISPLAY

PLU

DP T

RPT

AMOUNT

D /

NUMERIC DISPLAY

AMOUNT (8 digits):

RPT (1 digit):

DPT (1 digit):

PLU (2 digits; one digit commonly used with the DPT digit):

L 1

f f f

SLP

ALM RE G

Displays the numeric data, such as amount, quantity, etc.

Displays the repeat count of a Department or PLU item.

It indicates nothing on the first item entry, showing 2, 3, 4, etc. from the second repeated item entry

on. Since it has only one digit, 0 will be displayed

for count 10, and 1 for 11, etc.

Displays the code No. which represents each Department Key,

(-)

J 1 1 r r

J ~ l

f f f

TX8 L ST TL

REA R o r R EMO TE DIS PLA Y

SHO RT

Displays the PLU code No. when a PLU item is entered.

- 3 -

MESSAGE DESCRIPTORS (TRI-MARKS to appear)

SLP:

Appears when a validation slip has been properly inserted to allow validation.

ALM;

Appears with the alarm buzzer to indicate that the last operation or numeric entry has resulted in an error. To clear the error condition, depress the key.

REG;

(-):

Appears when sale items have been entered.

Appears when the |'RTN MDSE] , | DOLL DISC | , [O > oc |TtEM CORK I key has been operated.

___ __________ It also appears when the j Sf1, 1TXBL TL1, or one of the total keys have been depressed and the displayed amount is negative.

TXBL;

Appears when a taxable item is entered or the | TXBL TL | key is

depressed.

ST:

Appears when the sub-total amount is displayed after the fST] key

has been depressed. Also appears when the [TXBL TL j key has been depressed.

TL:

Appears on a finalizing operation with the total amount displayed when a sale is finalized without any amount tendered.

▼

CG:

When an amount tendering operation has been performed, this tri-

mark appears with the change due displayed.

SHORT: Appears when the amount tendered is less than the sale total with

the shortage amount displayed.

KEYBOARD LAYOUT

The following are the Standard Keyboard Layout and two other variations of

the MA-132 series, according to the tax requirements for different areas.

Since this series is designed to be capable of programming many of the keys

in the most desired location on the keyboard, please contact your TEC representative if any key is to change its location with another.

_ 4 -

STANDARD KEYBOARD

(for a single-tax area)

VALI

DATE

RTN

MDSE TX/M

ITEM

CORK

VALI

DATE

RTN

MDSE

TX1./M

TX2/M

ITEM

CORR

RF JF

7 8 4

PLU

TYPICAL KEYBOARD FOR A DUAL-TAX AREA

(Two Tax Modifier Keys Installed)

#/NS

0 00

RF JF

7 8 9

RCPT ISSUE

9 5 6 2 3

RCPT ISSUE

DOLL DISC

ц 5 6

PLU

1 2 3

0 00

■

7o- %+

R/A PO

Chg

TXBLTLCHK

TEND

AT/TL

7o+

R/A PO

Chg

TXBLTLCHK

TEND

AT/TL

TYPICAL KEYBOARD FOR SINGLE-TAX AREA WITH MANUAL TAX ENTRY REQUIRED

(One Tax Modifier Key and Manual Tax Key Installed)

VALI

DATE

RTN

MDSE

TX/M

TAX

ITEM

CORR

#/NS

PLU

RF JF

7 8 9 4 1 2 3 0 00

RCPT ISSUE

- 5 -

DOLL DISC

X~ 7,+

R/A PO

ST Chg

TXBLTLCHK

TEND

AT/TL

FUNCTION OF EACH KEY

ON RECEIPT ON/OFF SWITCH

This switch has two positions available: "OFF" and "ON" positions.

OFF

When in the "OFF" position, no receipt is issued from the register and sales are printed on the journal only. When the switch is set

to the "ON" position, sales are printed on both receipt and journal rolls, then a receipt is issued which is cut and given to the customer.

Alternating the switch position during a registration will not result

in an error. In this case, the position set at the registration start ing will rule whether a receipt is issued or not. When a reset (Z)

report is taken, however, the data wij._l be printed also on the receipt

roll regardless of the switch position.

VALI DATE

VALIDATION KEY

This key is used to print a validation slip.

To operate, insert a slip into the validation slot after registering

the required item, and depress the I VALIDATE | key. The item and the

amount will be printed on the slip.

The system option provides program selections as to single- or multi validation and consecutive No. print or non-print on the validation

slip.

NO-SALE KEY

This key is used to open the cash drawer while the register is outside

a sale in such occasions as giving change without relating to a sale.

To operate, depress the | NS| key once. This key may also be operated

to check the print condition on the receipt and journal.

Usually, a non-add number cannot be entered prior to a no-sale opera tion within a receipt. However, it can be programmed to allow a non add number entry when a no-sale is operated.

RECEIPT FEED KEY

This key is used to advance the receipt roll. It is operated by depressing the key and holding it in that position until the paper

has advanced to the required position.

This key can be operated in any position of the Control Lock including

the "LOCK" position.

- 6 -

JOURNAL FEED KEY

This key is used to advance the journal roll in the same way as the RF key. This key is useful if the cashier, due perhaps to an

interruption whilst ringing up a sale, is unsure which items have

already been entered. By using this key, the cashier can see which

items have actually been printed.

RCPT

ISSUE

DOLL DISC

RECEIPT POST-ISSUE KEY

This key is used to issue the receipt of a sale which has already been

finalized with the RECEIPT ON/OFF SWITCH positioned to OFF.

To operate, depress the [~RCPT ISSUE] key without a numeric entry. The receipt for the last sale is then issued, with only the sale total printed but not details. This key will not function if another sale has alreay been under way on the register,

operation is not possible after a Received

The receipt post-issue on Account or Paid Out

transactions.

DOLLAR DISCOUNT KEY

This key is used to subtract an amount from the sale total such as

a discounting a sale. This key cannot normally be used outside a sale. Neither can an amount exceeding sale total normally be entered. However, when the "Credit Balance" option has been selected, this key can be used inside or outside a sale and over-subtraction of the sale is allowed.

This key can be programmed with taxable or non-taxable status. When the tax status of this key must be reversed, depress |TX/M[ (or ITXl/M| and/or ITX2/MI in a dual-tax area) before this key is depressed.

To operate, enter the discount amount on the numeric keyboard, and

then depress this key.

PERCENT DISCOUNT KEY

This key is used to subtract a percentage rate from the sale or an

item. If the preset rate is to be subtracted, depress this key without

a prior rate entry. If a rate different from the preset one is

required, enter the desired rate on the numeric keyboard and then

depress this key. The manual rate will take priority.

To operate, depress the key either immediately after a department

or PLU entry if only that item requires the percent discount, or after

the |~S TI key has been depressed if required from the total bill. The percent rate and the discount amount calculated are printed and subtracted from the sale total.

The percentage rate may be entered within the range from 0.01% to

99.99%. The fraction resulted from the percentage calculation is usually programmed to be rounded off. However, it can be programmed to be rounded up or rounded down.

Usually, I %,-j key may operate only once after obtaining a sub-total. However, it can be programmed to allow any number of times.

7 -

Just like the fPOLh DISC| key, this key is also programmed with taxable

or non-taxable status. Use ITX/M | I TXl/Ml and/or ÎTX2/M| in a dual-tax area) before operate the | % - ] key if the preset tax status of the r%^] key must be reversed.

7o+

RTN

MDSE

TX/M (for a single-tax area)

TXl/M TX2/M (for a dual-tax area)

PERCENT CHARGE KEY

This key operates in the same way as the |%-| key except that operation

will add to instead of subtracting from a sale.

RETURNED MERCHANDISE KEY

This key is used to make a subtracting entry for a returned item. This key is also used to invalidate an item entered before the last entry within a sale, in which case the |ITEM CORRI key cannot

invalidate the designated item.

To operate, depress this key before or after the amount entry, and

depress the department key from which the amount is subtracted. This

key may be operated during a PLU item entry sequence (if before the

IPLUI key) to process the returned amount into the PLU memory.

These keys are used to reverse the taxab le/non-taxab le status on departments, PLUs, |DOLL DISC 1 , However, in a repeat entry by depressing the | PLU | or the same depart

ment key again, the reversed tax status will be held for those repeated

items.

TAX MODIFIER KEY(S)

[H I,

or I% + I key for one entry only.

For dual-tax areas, two keys are provided — | TXl /M | and | TX2/M | —

in place of the i TX/M1 key for single-tax areas. The two tax modifier keys will function independent ly each with its own tax table pre programmed for taxable items.

To operate, depress the Tax Modifier Key(s) prior to depressing any

of the above mentioned keys (i.e., before or after the amount entry).

NON-ADD NUMBER PRINT KEY

This key is used to print a non-add number (such as Customer No., Check

No., Credit Card No., etc.) on the receipt and journal for future

reference.

To operate, enter a maximum of 8-digit number and

key. The number is then printed. This operation

any time between items, before or after all the sale items

then depress this

may be performed

- 8 -

ITEM CORK

ITEM CORRECT KEY

This key is used to delete the last item within a transaction. Depressing this key once will remove the last line item from the bill, printing a line through the item on the receipt and journal.

The item-correct function is effective even when a numeric entry and a key depression are performed between the item entry to be corrected and the | ITEM CORK I key depression. However, if any other

key-in operation including an error comes inbetween, the item-correct will not function.

The

ITEM CORR

through a department, a FLU, the |%-|

TAX

corrected.

QUANTITY EXTENSION (MULTIPLICATION) KEY

This key is used to multiply a department or FLU entry by a quantity.

The multiplication input order is programmed in either of the following

two methods:

key may function to correct any last item entered

[m , I DOLL DISC~| , Wa] , [P^ ,

key. But a returned department or FLU item cannot be item-or

PLU

1) QUANTITY X PRICE (standard)

I QUANTITY I -t [X]

max. 3 dig.

integral

value only

2) PRICE X QUANTITY (option)

¡UNIT price! ** [YI Iquantity

PLU Code

PLU (Price-Look-Up) KEY

This key is used to enter a PLU that is linked to a department. Each

PLU is programmed with its code (1 to 32) and preset price. The tax status of each PLU is ruled by that of the linked department.

To operate, enter the PLU code and then depress the ! PLU! key. The preset price is automatically read and entered into the department

to which the PLU is linked. To repeat the same PLU price, depress the 1PLU1 key consecutively after the above operation.

¡UNIT price!

max. 6 dig.

►iPLU Code!

1 ~ 32

Iquantity! ^ !~plu!

DEPARTMENT Key

The product must not

PLU

IDEPARTMENT Key I

exceed 7 digits.

As for quantity extension involving PLUs, refer to the ixl key descrip

tion mentioned above. Also refer to the ! RTN MDSE[ key description

on page 8 as to return entry through a PLU.

If a PLU's link Department Key is programmed as a Single-item Key,

an entry through that PLU also functions as the single-item PLU. That

is, that PLU can only be registered outside a sale and the sale will

immediate ly be finalized as cash on the depression of the fPLU I key

without operating a media key such as |AT/TL!.

- 9 -

CLEAR KEY

This key is used to correct a numeric entry error if prior to depressing any other function key, or to correct any error condition

and cancel an alarm buzzer.

If this key is depressed before depressing the Department Key or j PLU j in a quantity extension sequence, all of the quantity entry, the {X|

key depression, and the unit price entry are all cleared at a time.

If the [^1 key is depressed after a sub-total is obtained, the sub total is then displayed.

The r^i key may be operated regardless of the Control Lock positions

except "LOCK".

#/NS

OPEN

|7|8|9l

|9|5|6| |1|2|3|

lolool - I

NON-ADD NUMBER PRINT / NO-SALE KEY

This key has both functions of [J] ^nd been described on page 8 and page 6 respectively. It functions as Non-add Number Print Key with a prior numeric entry, or as No-sale Key without a prior numeric entry. If this key is installed, the

and the [N^ keys must be eliminated from the keyboard.

LISTING CAPACITY OPEN KEY (optional key)

This key is used to release the listing capacity preset on each Depart ment key temporarily. To operate, depress this key before depressing the department key (either before or after the numeric entry).

By depressing the |LC OPEN to allow a numeric entry with two further digits. will be possible on a department used before the department key.

NUMERIC KEYS

These are used to enter numeric non-add number.

key, the listing capacity will be released

NSl keys that have already

Repeat operations

key even

values such as amount, quantity, and

when the jLC OPEN

1 key

Depressing the 100*1 key once is

twice consecutively.

The [7] key is used to enter the decimal

rate containing decimal portion. The [7] other purpose.

The maximum listing capacity for sale item amount through a department or PLU is 7 digits. If a listing capacity is programmed for a depart ment, any amount entry exceeding the listing capacity will result in an error.

The maximum listing capacity for a non-add number or amount tendering

is 8 digits.

- 10 -

the same as depressing the

point of a manua1

key cannot be used

perc

for

key

ent any

DEPARTMENT KEYS

These are department keys through which sales items are registered.

To operate, enter the amount of the item and depress the appropriate department key. A consecutive depression of the same department key

will repeat the same amount entry, which can be repeated any number

of times. The sale is not finalized after a department entry until a finalizing key (|AT/TlI, etc.) is operated.

As an option, Department 1 key can be programmed to be used as Single

item Department Key. In this case, the sale will immediately be finalized as cash after an amount entry and the key depression without the IAT/TLl key.

The maximum digits for a department entry is limited by the programmed

listing capacity. If no specific listing capacity is set, a maximum of 7-digit amount can be entered.

Each department is programmed with taxable or non-taxable status.

If reversing the tax status of a department is necessary, use the

ITX/MI (for single-tax area) or ITXl/M| and/or ITX2/M| (for dual-tax

areas). Refer to the description for the Tax Modifier Keys on page

Also refer to the key description on page 9, as to QUANTITY EXTENSION using department keys.

R/A

RECEIVED ON ACCOUNT KEY

A received-on-account transaction is used to identify money which is

in the drawer but not business. The amount entered is thus included in the "Cash-in-drawer" total but not in the sales totals.

To operate, enter an amount of payment and then depress the | R/A | key.

Repeat this operation if multiple payments are entered at a time. The payments thus entered may be finalized by | AT/TL | (for cash pay ments) or ICHK TEND I (for check payments). The | Chg | key may also

function to finalize payments received on account if not prohibited in the system option. The above operation can only be done when the register is outside a sale.

The I ITEM CORR| key is effective to delete a payment jsut recorded

with a depression of IR/A1, if before finalized by a media key.

PAID OUT KEY

A paid-out transaction is used when an amount of money is removed from

the cash drawer without relating to a sale. When the jPO1 key is used, the amount entered is subtracted from the "Cash-in-drawer" total but does not affect the sales totals.

To operate, enter an amount taken from the cash draewr and depress the |1^01 key while the register is in an out-of-sale condition. This operation may be repeated if multiple paid-out items are registered at a time. The paid out amounts recorded are finalized by the |AT/TL| key only.

- 11 -

The

ITEM CORR| key is effective to delete a payment jsut recorded with a depression of the | PO1 key, if before finalized by the (AT/TL j key.

TXBL

TOTAL

SUB-

s key

Thi

this key

a 1 of

tot

the [ST]

If depression only will print and display the sub-total; further depressions will only display but not print the sub-total amount.

The system option provides the selection not to print but only display the sub-total even on the first depression of the I ST I key.

TAXABLE TOTAL KEY

This key is used to obtain the contents of the sale total plus any

taxes due. The amount will display only but not print.

In order to allow add-on operations to follow the use of this key, the taxes are not added into any totals until actual finalization is initiated.

Mandatory depression of this key prior to finalizing a sale is a

programmable option.

KEY

is used

depre

the sale

key

When

TAX

MANUAL TAX KEY

This key is used to enter an irregular tax amount that cannot be calculated on the basis of the programmed tax table, and to add it to the sale total.

To operate, enter the desired amount of tax, and then depress the 1 TAX| key. The tax amount entered is then printed. This tax amount is processed into the TAX 2 memory. Therefore, the tax amount auto matically calculated and printed at finalizing the sale (i.e., TAX

1) does not include a manuaI-entered tax, while the entire sale total printed on the receipt last line does include the manual-entered tax also.

This key is also used, if depressed without an amount entry within a sale, to display the total of only non-taxable items so far entered. Usually, this non-taxable items total is only displayed; however, it may be programmed to print also.

- 12 -

+ 36 hidden pages