This manual is part of a set of TOSHIBA GA-1121 (Fiery X3e+) documentation that
includes the following manuals for users and system administrators:
•The Quick Start Guide summarizes the steps for configuring the TOSHIBA
GA-1121 and printing. It also describes how to access the online documentation.
•The User Software Installation Guide describes how to install software from the
User Software CD to enable users to print to the TOSHIBA GA-1121, and also
describes setting up printing connections to the GA-1121.
•The Configuration Guide explains basic configuration and administration of the
TOSHIBA GA-1121 for the supported platforms and network environments. It also
includes guidelines for setting up UNIX, Windows NT 4.0/2000/Server 2003, and
Novell NetWare servers to provide printing services to users.
•The Printing Guide describes the printing features of the TOSHIBA GA-1121 for
users who send jobs from their computers.
•The Color Guide provides information on managing the color output of the
GA-1121. It explains how to calibrate your TOSHIBA GA-1121 and take
advantage of the ColorWise
ColorWise Pro Tools
®
color management system, as well as features in
™
.
•The Fiery Color Reference addresses concepts and issues associated with managing
color output of the TOSHIBA GA-1121 and outlines key workflow scenarios. In
addition, it offers information on printing color documents from popular
Microsoft Windows and Apple Mac OS applications.
•The Job Management Guide explains the functions of the job management utilities,
including Command WorkStation
™
and DocBuilder Pro™, and how you can use
them to monitor and control jobs on the TOSHIBA GA-1121. This manual is
intended for an operator or administrator, or a user with the necessary access
privileges, who monitors and manages job flow, performs color calibration, and
troubleshoots problems that may arise.
• Release Notes provide last-minute product information and workarounds for some of
the problems you may encounter.
This publication is protected by copyright, and all rights are reserved. No part of it may be reproduced or transmitted in any form or by any means for any purpose
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a commitment on the part of Electronics for Imaging, Inc.
This publication is provided in conjunction with an EFI product (the “Product”) which contains EFI software (the “Software”). The Software is furnished under
license and may only be used or copied in accordance with the terms of the Software license set forth below.
Bestcolor, ColorWise, EDOX, EFI, Fiery, the Fiery logo, Fiery Driven, RIP-While-Print and Spot-On are registered trademarks of Electronics for Imaging, Inc.
in the U.S. Patent and Trademark Office and/or certain other foreign jurisdictions.
The Best logo, the Electronics for Imaging logo, the Fiery Driven logo, the Intelligent Device Management logo, the PrintMe logo, the Splash logo, the Unimobile
logo, the Velocity OneFlow logo, Everywhere You Go, Changing the Way the World Prints, AutoCal, AutoGray, Best, ColorCal, Command WorkStation, Device
IQ, DocBuilder, DocBuilder Pro, DocStream, FreeForm, Fiery Link, Fiery Prints, Fiery Spark, Intelligent Device Management, NetWise, PrintMe, PrintMe
Enterprise, PrintMe Networks, RIPChips, ScanBuilder, SendMe, Splash, Uni m o b i le , Ve l o cit y, Ve loc i t y B alan c e , Vel o c i t y Bui l d , Velocity Estimate, Velocity
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IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE APPLE SOFTWARE.
APPLE DOES NOT WARRANT, GUARANTEE, OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE
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Part Number: 45040217
Page 4
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WARNING: FCC Regulations state that any unauthorized changes or modifications to this equipment not expressly approved by the manufacturer could void
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This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed
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This Class A digital apparatus complies with Canadian ICES-003.
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Cet appareil numérique de la Classe A est conforme à la norme NMB-003 du Canada.
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Die Einhaltung zutreffender Bestimmungen hängt davon ab, dass geschirmte Ausführungen benützt werden. Für die Beschaffung richtiger Ausführungen ist der
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Page 5
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Page 7
Contents
About the Documentation
Introduction
About this manualxiii
Terminology xiv
Chapter 1: About Job Management
Job environments1-1
Levels of job control1-1
Setting up an operator-controlled environment 1-2
Understanding job flow1-2
Spooling, processing, and printing 1-3
Visualizing job flow1-4
Communicating with users1-5
What the operator should check1-7
Overview of the job management utilities1-8
Command WorkStation1-8
Command WorkStation LE1-9
Fiery Spooler1-9
Chapter 2: Introduction to Command WorkStation and Command
WorkStation LE
The graphical interface2-1
Active Jobs window 2-4
Jobs window 2-5
Activity Monitor2-7
Job status indicators2-10
Action buttons 2-11
Preview windows2-11
Page 8
viiiContents
Monitoring single or multiple GA-1121 servers*2-11
Customizing the graphical interface2-12
Using layout styles*2-12
Showing, hiding, and arranging components2-12
Using commands2-14
Menu bar2-14
Context-sensitive menus2-23
Preparing to work with Command WorkStation or Command WorkStation LE2-23
Connecting to the GA-11212-23
Printing GA-1121 information pages2-25
Setting preferences2-28
Correcting tray alignment*2-30
Managing GA-1121 fonts2-32
Chapter 3: Using Command WorkStation or Command WorkStation LE
Starting up and logging in3-1
Logging in to the GA-11213-2
Access levels3-5
Logging out3-6
Removing the GA-1121 from the server list3-6
Monitoring jobs3-7
Selecting jobs3-7
Sorting job displays3-8
Customizing job ticket information3-8
Managing job flow3-10
Importing jobs3-10
Using job management commands3-13
Viewing and overriding print settings3-14
Managing jobs on multiple GA-1121 servers*3-18
Canceling jobs3-19
Printing Fiery FreeForm variable data documents3-20
Creating and monitoring FreeForm masters3-20
Using FreeForm masters with variable data jobs3-22
Page 9
ixContents
Tips for using Fiery FreeForm3-23
Archiving jobs3-24
Using the Job Log3-26
Searching for jobs3-27
Chapter 4: Previewing and Manipulating Jobs
Previewing jobs4-1
Displaying thumbnail previews4-1
Preview window controls4-2
Displaying full-screen previews4-3
Editing and merging jobs4-6
Editing jobs4-6
Merging jobs4-8
Chapter 5: Using DocBuilder Pro
Previewing, editing, and merging jobs5-1
Imposition window5-3
Job previews5-4
Navigating in the Imposition window5-6
Switching between page view and layout view5-8
Setting magnification levels5-9
Viewing the sheets5-10
Using templates5-11
Saving your work5-12
Chapter 6: Advanced Features of DocBuilder Pro
Mixed Page mode and Fixed Page mode6-1
Imposition settings6-2
Sheet settings6-3
Layout settings6-5
Scale settings6-10
Page 10
xContents
Finishing settings6-14
Modifying the layout manually6-18
Reordering pages in Layout mode6-18
Adding, duplicating, and deleting sheets6-19
Editing page content6-21
Rotating pages6-22
Setting gutter sizes6-23
Managing templates6-24
Tips for using the Imposition feature of DocBuilder Pro6-26
Page-level operations6-26
Saving imposed jobs6-26
6-27
Chapter 7: Fiery Spooler
Tracking and managing jobs with Fiery Spooler7-1
About the Fiery Spooler window7-2
Manipulating job options and job flow7-4
Overriding job option settings7-6
Job icons7-7
Spool area7-7
RIP area7-9
Print area7-9
Previewing, editing, and merging jobs7-10
Previewing raster jobs7-10
Displaying full-screen previews7-12
Editing and merging raster files7-13
Using the Job Log7-17
Connecting to a different GA-1121 from Fiery Spooler7-19
Appendix A: Basics of Imposition
Printing books with the Imposition feature of DocBuilder ProA-1
Basics of imposition layoutA-1
Page 11
xiContents
Printer’s marksA-4
Additional sheetsA-6
Binding methodsA-7
Gang-Up printingA-9
Appendix B: Templates
1-Up Full BleedB-1
2-Up PerfectB-2
2-Up SaddleB-4
3-Up Trifold BrochureB-6
4-Up Gate FoldB-8
4-Up Head to HeadB-10
4-Up Z-FoldB-12
Appendix C: Troubleshooting
Error messagesC-1
TroubleshootingC-2
Command WorkStation or Command WorkStation LE does not respondC-2
Unexpected printing resultsC-3
Clearing the serverC-4
Users are unable to connect to the GA-1121C-4
Setup error messagesC-5
Index
Page 12
Page 13
xiiiAbout this manual
Introduction
This manual is intended for Toshiba GA-1121 operators and administrators, or users
with the necessary access privileges, who monitor and manage job flow, manipulate
jobs, and troubleshoot problems that may arise. It describes the functions and features
of the Fiery
WorkStation LE, and Fiery Spooler
NOTE: In this guide, the term “GA-1121” is used to refer to the Toshiba GA-1121. The
term “copier/printer” is used to refer to the e-STUDIO211c/311c/2100c/3100c. The
term “Windows” is used to refer to Windows 98, Windows Me, Windows NT 4.0,
Windows 2000, Windows XP, and Windows Server 2003, wherever appropriate.
Illustrations of Windows software may not necessarily reflect the version of Windows
that you use.
About this manual
This manual is organized as follows:
• Chapter 1 provides preliminary background information about job management
and introduces the Fiery job management utilities. It explains how to set up an
operator-controlled print environment and discusses job workflows that commonly
occur on the GA-1121.
• Chapter 2 introduces the Command WorkStation and Command WorkStation LE
user interfaces. It also provides information on basic Command WorkStation and
Command WorkStation LE functions, such as printing GA-1121 information pages
and setting preferences.
• Chapter 3 provides instructions on how to monitor and manage job flow using
Command WorkStation and Command WorkStation LE. It explains how to hold,
process, print, and cancel selected jobs, and how to track and archive printed jobs.
• Chapter 4 describes how to preview, edit, and merge jobs using the Preview windows
of Command WorkStation and Command WorkStation LE.
• Chapter 5 describes how to use the Imposition feature of DocBuilder Pro to arrange
the pages of your print job in special layouts for folding, binding, or cutting after
printing. The Imposition feature is available only if you have installed the
DocBuilder Pro option for Command WorkStation.
Page 14
xivIntroduction
• Chapter 6 provides instructions on using advanced aspects of DocBuilder Pro to
create custom layouts and take full advantage of Imposition features.
• Chapter 7 describes Fiery Spooler, which you can use to view and manage GA-1121
job activity.
• Appendix A provides an overview of the terms and concepts of imposition,
including various folding, binding, and cutting methods.
• Appendix B describes the built-in templates available from the Imposition feature of
DocBuilder Pro.
• Appendix C provides basic troubleshooting information.
Terminology
Specific terms are explained as they are introduced. However, the following general
terms are used throughout:
PostScript (PS)—A computer language designed as a page description language. The
•
GA-1121 uses this language to image the page and communicate with applications
and the copier/printer.
The term “PostScript” can also be used to refer to PDF data jobs. PDF is a
structured form of PostScript that provides the ability to preview, scale, and reorder
pages. Where applicable, the term “PDF” is specifically used to refer to PDF data or
jobs.
•
Printer Control Language (PCL)—A computer language designed as a page
description language. The GA-1121 uses this language to image the page, and
communicate with applications and the copier/printer.
•
Job—A file consisting of PostScript or PCL commands and comments that describe
the graphics, sampled images, and text that should appear on each page of a
document, and the printer options that should be used in printing, such as media
or finishing options.
•
Spool—Write to a disk. Used in this manual to refer to a PostScript or PCL print job
saved to the GA-1121 hard disk drive in preparation for processing and printing.
•
RIP—Acronym for raster image processing, which changes PostScript or PCL
commands into descriptions of each mark on a page. In common use as a noun, a
“raster image processor” (RIP) is the computer processor that performs this function.
Page 15
xvAbout this manual
The GA-1121 RIP changes text and graphics commands in PostScript or PCL into
specifications for each dot of toner deposited on a page by the copier/printer.
•
Process—The term “process” is used interchangeably with the term “RIP” in this
manual to refer to raster image processing.
•
Print—The task of rendering, or imaging, a page or job on a print device.
These concepts explain how the GA-1121 and the copier/printer work together as a
powerful printing system.
Page 16
Page 17
1-1Job environments
1
Chapter 1:
About Job
Management
This chapter explains the basic principles of job management in an operator-controlled
print environment and provides an overview of the GA-1121 job management
utilities.
Job environments
The GA-1121 supports several control levels of printing, job management, and Setup,
and gives you the flexibility to choose a configuration that corresponds to the
requirements of your site.
Levels of job control
The following descriptions outline the range of levels of job control that may exist in
your environment:
• At one extreme, an operator in a high-volume printing environment controls the
entire job flow and all printing. Print jobs arriving from remote users are spooled to
the GA-1121 hard disk drive and stored until the operator decides it is time to print
them. Additional functions (job overrides, prioritizing, and font management) are
reserved for the operator.
• At the other extreme, anyone on the local network can control all printing and
GA-1121 functions; operator intervention is not required. Users can print from
their workstations to any of the published print connections. Anyone can use the job
management utilities to control any print job.
You can implement intermediate levels of job control in your environment. However,
the job management utilities are best suited for an operator-controlled environment.
Page 18
1-2About Job Management
1
Setting up an operator-controlled environment
This manual assumes you are working in an operator-controlled environment with
responsibility for managing job flow. To establish an operator-controlled environment,
you or the administrator must complete the following tasks:
Set up password privileges—The administrator must set up separate passwords for
operator access and administrator access to the GA-1121. For instructions on setting
up passwords, see the Configuration Guide.
Publish the Hold queue only—The administrator must enable only the Hold queue,
not the Direct connection or the Print queue, in Setup. (For more information, see the
Configuration Guide.) This ensures that all jobs sent by remote users are spooled and
held on the GA-1121, in preparation for job management by the operator.
Establish communication between users and the operator—The operator and remote
users must agree on a method for communicating print needs, such as Fiery
FreeForm
notes fields (see page 1-5).
™
masters. Users can attach instructions to jobs using print option and
Understanding job flow
In an operator-controlled printing environment, remote users send jobs to the Hold
queue of the GA-1121. Using a job management utility, the operator views the list of
held jobs and decides when to release each job for processing and printing.
The operator may also intervene during the workflow, stopping jobs as they are
processed or printed, placing jobs on hold for future action, or overriding the
user-defined print settings for a job. In some cases, the operator may even modify a
job, duplicating or removing pages, or merging it with pages from another job before
releasing it for printing.
Page 19
1-3Understanding job flow
1
Spooling, processing, and printing
Spooling
Processing
Printing
To understand job flow through the GA-1121, it is helpful to consider the three main
stages of printing.
Spooling—When a job file is sent over the network by a remote user or imported from
disk, it arrives at the GA-1121 and spools to a location on the hard disk drive. After
spooling completely, the job is held on the hard disk drive, where it awaits further
instructions from the operator.
Processing (RIPping)—When the operator releases the job file, it undergoes raster
image processing (RIPping) at the GA-1121. During processing, the job file is
interpreted as a raster image. This raster image contains the data required by the
copier/printer to print the job the way its originator intended. In the raster image, data
associated with each dot is rendered on the copier/printer. The raster data tells the
copier/printer whether or not to apply toner to each position on the page.
Printing—After processing, the job typically moves on to the printing stage. During
this stage, the raster image associated with the job is transferred from the GA-1121 to
the copier/printer at a high speed. The raster image is then rendered onto paper, and
the job is printed.
While original job files are saved to the GA-1121 hard disk drive, raster images are
typically deleted after printing. The operator can issue commands to save and hold the
raster image on the hard disk drive along with the original job file. Saving the raster
image to the hard disk drive offers two advantages: raster files are already processed, so
they print quickly, and each part of the raster file is still identified with a page in the
original document, so you can access individual pages of a saved raster file.
Page 20
1-4About Job Management
1
Visualizing job flow
As the operator, your job management tools permit holding and releasing a job at any
stage of the job flow. In the following illustration, solid boxes indicate the types of job
status flags you may see in the Command WorkStation or Command WorkStation LE
Active Jobs window. Boldface items represent commands you can issue from a job
management utility to release held jobs.
Spooling
PostScript and
PCL data
PostScript, PCL,
and raster data
Processing (RIPping)
Spooled/Held
Process (RIP) and HoldPrint and HoldPrint
Processing (RIPping)
Processed/Held
Print
PrintingPrintingPrinting
Printed
Processing (RIPping)
Page 21
1-5Communicating with users
1
Each command initiates a job workflow:
Print—When you issue the Print command for a held job, the job is released for
immediate processing and printing on the GA-1121.
Print and Hold—When you issue the Print and Hold command for a held job, the job
is released for immediate processing and printing. However, a raster copy of the
original job remains in processed/held status, even after the original job finishes
printing.
Process (RIP) and Hold—When you issue the Process and Hold command (Command
WorkStation or Command WorkStation LE) or RIP and Hold command (Fiery
Spooler) for a held job, the job is released for processing and then held in processed/
held status indefinitely. To release the job for immediate printing, you must issue the
Print command. A raster copy of the original job remains in processed/held status,
even after the original job has finished printing.
Communicating with users
As the operator, you can use the job management tools to communicate with users
who originate print jobs. You can help users become better informed about the
GA-1121 and the copier/printer so that they can choose the appropriate options for
their jobs by supplying the following information:
GA-1121 device information
• The name of the GA-1121 on the network and the names of the network servers
sharing it
• The IP address or DNS name of the GA-1121, to allow users access to
Fiery WebTools
• List of default copier/printer settings and other settings
™
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1-6About Job Management
1
• List of installed fonts
If their applications do not download fonts automatically, can users download fonts
to the GA-1121? Should users embed fonts in documents or supply them for you to
download?
• Resident calibration target and date of current measurements
• Custom simulations
Are custom simulations available? If so, what type of targets do they represent?
Although users see these print options, they should not select them if there are no
custom targets on the GA-1121.
• List of installable options for the copier/printer
• Available media, alternative choices, and standard tray/media configurations
Printing information
• Duration for jobs to be held on the GA-1121 before deletion
• Instructions for setting up the printer on client computers
• Sources of PostScript printer drivers, PPDs, color reference files, and additional
information
• Recommended PPD settings
• Conflicting settings and common PostScript errors
• FreeForm information regarding use of master and variable data
• Imposition information regarding use of the DocBuilder Pro option
• Characteristics of commonly used output color profiles
• Requirements for Notes fields (information that appears in the Job Log)
For example, department name, account code, phone number, or extension. Is
particular information mandatory at your site?
• Suggestions for what to enter in the Instructions field
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1-7Communicating with users
1
What the operator should check
Users specify print options with jobs they send to the printer. They can also use the
Instructions and Notes fields to communicate special print requirements and
accounting information. Together, this user-specified information that accompanies
the job is called a job ticket.
As the operator, we recommend that you tell remote users which job ticket information
you check when receiving a print job, and the information you require in order to print
jobs they send.
Job ticket information
You can view and potentially override the print options specified by users by checking
job ticket information. To display user-defined print options, choose Properties in
Command WorkStation or Command WorkStation LE (see page 3-14), or Override
Print Settings in Fiery Spooler (see page 7-6).
Notes fields
Users can enter accounting information in the Notes fields, such as:
• User name and phone number
• Billing information
• Job cost information
Instructions field
Users can also enter information in the Instructions field to communicate special print
requirements, such as:
• Priority, due date, and request for notification
•Number of copies
• Type and quantity of paper
• Request for color check by the operator
• Request to hold job for future printing or reprinting, and future job instructions
• Instructions to merge job with another job
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1-8About Job Management
1
• Fiery FreeForm information regarding the use of master and variable data
• Imposition instructions
Overview of the job management utilities
The GA-1121 includes the following job management utilities:
• Command WorkStation
• Command WorkStation LE (Mac OS X 10.2/10.3)
• Fiery Spooler (Mac OS 9.x)
These utilities are designed for use by operators who must track and manage jobs and
oversee general job flow through the GA-1121. All the utilities offer the following job
management features:
• Monitoring activity on the GA-1121 and controlling job flow
• Viewing and overriding user-defined print option settings
• Editing and merging job files
• Tracking job activity through the Job Log
Command WorkStation
The most powerful of the job management utilities, Command WorkStation can be
installed on a Microsoft Windows computer that has a network connection to the
GA-1121. In addition to the job management functions previously outlined,
Command WorkStation offers a customizable user interface for monitoring and
managing jobs on multiple GA-1121 servers simultaneously.
For an introduction to the Command WorkStation user interface, see Chapter 2. For
information on monitoring, managing, and archiving jobs with Command
WorkStation, see Chapter 3.
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1-9Overview of the job management utilities
1
Command WorkStation LE
Command WorkStation LE allows operators and users to manage jobs from a Mac OS
X (10.2/10.3) computer with a network connection to the GA-1121.
The features of Command WorkStation LE are similar to those of Command
WorkStation. For information on Command WorkStation LE, see Chapters 2 and 3.
Fiery Spooler
Fiery Spooler must be installed on a networked Mac OS 9.x computer and can only be
used on that computer.
Fiery Spooler offers job management functions similar to those of Command
WorkStation. The default Fiery Spooler user interface is shown in the following
illustration.
Spool status bar
Spool area
RIP status bar
RIP area
Print status bar
Print area
Thumbnail B
Thumbnail A
For more information about using Fiery Spooler, see Chapter 7.
Page 26
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2-1The graphical interface
2
Chapter 2:
Introduction to
Command
WorkStation and
Command
WorkStation LE
This chapter provides an introduction to the Command WorkStation and Command
WorkStation LE graphical user interfaces. To follow along in the software as you read
the chapter, log in to the application with an Operator or Administrator password, as
described on page 3-2.
Once you are logged in, you can tour the application. Your exploration will be more
complete if you have some jobs in the Active Jobs window (jobs in the Hold queue),
and can send more jobs from a nearby computer.
The chapter also describes Setup functions such as printing GA-1121 information
pages, setting application preferences, and managing GA-1121 fonts.
NOTE: Unless otherwise specified, information in this chapter applies to both
Command WorkStation and Command WorkStation LE. Sections that apply
exclusively to Command WorkStation are denoted by an asterisk (*). Sections that
apply exclusively to Command WorkStation LE are denoted by a dagger (†). In cases
where the two applications are nearly identical, only Command WorkStation
illustrations are shown.
The graphical interface
Command WorkStation and Command WorkStation LE provide graphical means to
monitor, preview, and manage jobs on one or more GA-1121 servers. You can hide or
rearrange the components in the interface to create custom layouts that meet your job
management needs.
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2
The following illustrations show the components of Command WorkStation and
Command WorkStation LE.
1
4
5
Command WorkStation
1 Menu bar (see page 2-14)
2 Job status indicators (see page 2-10)
3 Action buttons (see page 2-11)
4 Active Jobs window (see page 2-4)
5 Jobs window (see page 2-5)
6 Activity Monitor (see page 2-7)
2
3
6
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2-3The graphical interface
2
1
2
3
Command WorkStation LE
1 Action buttons (see page 2-11)
2 Active Jobs window (see page 2-4)
3 Jobs window (see page 2-5)
4 Activity Monitor (see page 2-7)
4
The following sections describe each component in Command WorkStation and
Command WorkStation LE.
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2
J
J
Server selection menu
ob ticket information
2-4Introduction to Command WorkStation and Command WorkStation LE
Active Jobs window
The Active Jobs window dynamically displays the status and job ticket information of
jobs that are currently being held, processed, or printed on the GA-1121. The title bar
displays the total number of jobs and the total number of held jobs currently being
monitored.
The Active Jobs window is always displayed. You cannot hide or drag it to a different
location. By issuing job management commands, you release held jobs in the window
for processing and printing, cancel jobs currently processing or printing, and send jobs
back to held status for future action. For more information on the status flags displayed
in the Active Jobs window, see “Job status indicators” on page 2-10.
Command WorkStation
ob ticket information
Command WorkStation LE
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2
In the Active Jobs window, you can:
• Monitor and manage jobs on the GA-1121 (see page 3-7)
• Customize job ticket information (see page 3-8)
• Monitor jobs on multiple GA-1121 servers* (see page 2-11)
Jobs window
The Jobs window displays information about jobs that have printed successfully
through a connected GA-1121. The window is divided into four layered panels. Click
the selection tabs at the bottom of the window to move between different panels.
The following illustration shows the Jobs window for Command WorkStation, which
is nearly identical to the Jobs window for Command WorkStation LE.
Printed Jobs tab
In each panel, the title bar displays the name of the panel and the total number of
jobs displayed.
All panels of the Jobs window allow you to customize the job ticket information (see
page 3-8).
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Printed Jobs panel
The Printed Jobs panel lists all jobs that have been printed from the GA-1121. Newly
printed jobs are added to the top of the list. The Printed Jobs panel lists all printed jobs
until the job limit (determined by the administrator in GA-1121 Setup) is reached.
When the first job over the limit is printed, the oldest job is deleted from the Printed
Jobs list.
NOTE: The Printed Jobs panel doesn’t list the following types of jobs: jobs printed
though the Direct queue and jobs printed with the Print Pages command.
Archive panel
The Archive panel lists all files and jobs stored in the job archive.
For information about using the Archive panel, see “Archiving jobs” on page 3-24.
FreeForm panel
The FreeForm panel lists the names of all master files used for Fiery FreeForm variable
data printing. Jobs listed in the FreeForm panel represent master files that have already
been RIPped and stored on the GA-1121.
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2
The FreeForm panel is not available if you logged in as Guest. For information on
working with FreeForm jobs and the FreeForm panel, see page 3-20.
Job Log panel
The Job Log panel lists all processed and printed jobs and includes the date and time
the jobs were printed.
The Job Log panel is not available if you logged in as Guest. For information on using
the Job Log panel, see page 3-26.
Activity Monitor
The Activity Monitor displays a summary of the job activity on all GA-1121 servers or
a selected GA-1121. The activity shown can include jobs released for spooling,
processing (RIPping), or printing. Held jobs do not appear in the Activity Monitor.
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2-8Introduction to Command WorkStation and Command WorkStation LE
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Display the Activity Monitor by choosing Activity Monitor from the Windows menu.
In Command WorkStation, you can use the server selection menu in the Active Jobs
window to display job activity for an individual GA-1121, or for all servers (see
page 2-11).
All Servers view*
In Command WorkStation, the All Servers view of the Activity Monitor summarizes
the activity on all connected GA-1121 servers.
•
Server Name—Each GA-1121 appears in a Server Name bar. Click the bar to expand
or collapse activity information for a particular GA-1121.
•
Spooling, processing, and printing jobs—When you expand the Server Name bar
for an GA-1121, any current job activity on that GA-1121 appears next to a
corresponding status box (spooling, processing, or printing). If the Command
Workstation for the GA-1121 is connected to more than one copier/printer, the
copier/printer handling the job is listed under the job name. When no activity
occurs on the GA-1121, the status boxes read Idle.
•
Error conditions—When an error occurs, the Server Name bar for the affected
GA-1121 appears highlighted in red. Details of the error appear under the expanded
bar.
Selected Server view
When you select an individual GA-1121 in Command WorkStation, the Activity
Monitor provides a more detailed summary of the current activity on that GA-1121.
In Command WorkStation LE, the Activity Monitor always displays the current
activity on the connected GA-1121. Animated images provide visual indications of the
job activity.
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2-9The graphical interface
2
Jobs being held, waiting to process, or waiting to print are not displayed.
Command WorkStation
Four sections appear for a selected server. Click the title bar for each section to expand
or collapse the display of each section.
Spooling—Displays the file name of the job spooling to the GA-1121 hard disk.
Processing—Displays the file name of the job currently being processed (RIPped),
along with an animated preview of the page currently being processed.
Printing—Displays the file name of the job currently being printed, and the page
number currently printing. With multiple copies, the copy number is also displayed.
General Info—Displays the total and available hard disk drive space, and the total and
available memory of the GA-1121. This section also provides the GA-1121 name,
system software version, technical support number, and copier/printer name.
Command WorkStation LE
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2-10Introduction to Command WorkStation and Command WorkStation LE
2
Job status indicators
Job status indicators define the color in the Active Jobs window and Activity Monitor
to indicate the current status of jobs. For information on how each indicator relates to
job flow on the GA-1121, see “Understanding job flow” on page 1-2.
In Command WorkStation, a key for the job status indicators is displayed below the
menu bar:
The color-coded job status indicators identify:
spooling (white)—The job file is being copied to the GA-1121 hard disk drive.
spooled/held (light yellow)—The job has been downloaded to the GA-1121 hard disk
drive and requires job management instructions from the operator.
waiting to process (light blue)—The job is queued to be processed (RIPped).
processing (medium blue)—The job is currently being processed (RIPped).
processed/held (dark yellow)—The job has been processed (RIPped) and requires job
management instructions from the operator.
waiting to print (light green)—The job is queued to be printed on a copier/printer
connected to the GA-1121.
printing (bright green)—The job has been received by a copier/printer connected to
the GA-1121.
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2-11Monitoring single or multiple GA-1121 servers*
2
Action buttons
Action buttons provide convenient access to frequently used job management
commands. You can also issue these commands by choosing them from the menu bar
or the context-sensitive menus. For a detailed description of each Action button
command, see the table on page 2-14.
Command WorkStation
Command WorkStation LE
TOISSUEAN ACTIONBUTTONCOMMAND
1.Select a job in the Active Jobs window or the Jobs window.
2.Click the desired Action button.
When a command is unavailable in the current context, its Action button appears
dimmed.
Preview windows
The Preview windows allow you to view thumbnail previews of selected jobs. You can
also use the Preview windows to reorder and delete pages of a job, and to merge pages
from several jobs into a single, merged job.
Monitoring single or multiple GA-1121 servers*
In Command WorkStation, you can set the Active Jobs window, Jobs window, and
Activity Monitor to display job information for a single GA-1121 or all connected
GA-1121 servers.
TOSPECIFYTHE GA-1121 BEINGMONITORED
1.Click the arrow in the server selection menu of the Active Jobs window, Jobs window,
or Activity Monitor.
A menu appears, listing the names of all connected GA-1121 servers.
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2
2.To display jobs for an individual GA-1121, choose the GA-1121 from the list. To
monitor jobs for all connected GA-1121 servers, choose All Servers.
Print jobs on the specified GA-1121 servers are displayed.
Customizing the graphical interface
Command WorkStation and Command WorkStation LE offer you the flexibility of
showing, hiding, rearranging, and docking user interface components to fit your
workflow needs. For example, you may only need a few components, or you may
prefer to arrange components side by side for ease of use. In Command WorkStation,
you can also choose one of three preset layouts.
You can also customize the appearance of job ticket information in the Active Jobs and
Jobs windows. For more information, see page 3-8.
Using layout styles*
Command WorkStation provides three preset and three customizable layout styles.
When you choose the command corresponding to a layout style, the display updates to
show a specific arrangement of components.
TOSELECTALAYOUTSTYLE
•Choose Layouts from the Window menu, and then choose a layout style from the
submenu that appears.
You can choose one of three preset layouts (Default, Style 1, or Style 2) and three
custom layouts. For a description of the components included with each of the preset
layouts, see page 2-21.
You can define and change the configurations associated with the three custom layout
styles. For details, see the following section.
Showing, hiding, and arranging components
Use Window menu commands to show or hide window components. You can also
drag components to different locations in the window, and dock components side by
side.
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2-13Customizing the graphical interface
2
NOTE: You cannot hide or drag the menu bar or Active Jobs window to different
locations. These components always appear in the Command WorkStation or
Command WorkStation LE window.
TOSHOWORHIDEACOMPONENT
•Choose the command associated with the component from the Window menu.
When a component is displayed, a check mark appears next to it in the Window
menu.
TOMOVEA COMPONENTTOANOTHERLOCATION
•Click the window grip (three vertical lines) on the left side of the component’s title
bar (Command WorkStation) or click the component’s title bar (Command WorkStation
LE), and drag the window to the desired location.
Undocked components float in front of other components and appear with standard
window frames. Drag the blank title bar of the window to move the component, or
drag the edges of the window to resize the component. You can also click the window
Close box to hide the component.
NOTE: When the Jobs window is docked, you can resize it vertically by clicking and
dragging its top edge.
TODOCKORUNDOCKACOMPONENT
•Double-click the window grip in the component’s title bar.
TOSAVETHECURRENTDISPLAYCONFIGURATIONASA
LAYOUTSTYLEIN COMMAND WORKSTATION*
1.Choose Save Layout from the Window menu.
2.In the dialog box that appears, choose the style you want to update, and, if desired,
rename the style.
3.Click OK to save the new layout style.
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2-14Introduction to Command WorkStation and Command WorkStation LE
2
Using commands
You can perform a wide variety of functions using Command WorkStation and
Command WorkStation LE commands, which you access from menus in the menu
bar at the top of the Command WorkStation or Command WorkStation LE window.
When one or more jobs are selected, you can choose job management commands from
context-sensitive menus. In addition, you can issue some job management commands
by clicking their Action buttons (see page 2-11).
Menu bar
The menu bar contains commands for Command WorkStation or Command
WorkStation LE. When a command is unavailable in the current context, it appears
dimmed in the menu. When a command appears with a check mark, choosing it again
toggles the command, turning it off.
The menu bar always appears in the Command WorkStation window, and cannot be
dragged to a different location.
NOTE: In the following table, an asterisk (*) indicates that the command or menu is
available for Command WorkStation only. A dagger (†) indicates that the command or
menu is available for Command WorkStation LE only.
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2-15Using commands
2
MenuCommandSubmenu commandDescription
CWS LE†About LE†Displays information about the current version of
Command WorkStation LE
Preferences†Allows you to change the Command WorkStation LE
preference settings.
Services†The commands under this submenu are disabled for
Command WorkStation LE.
Hide CWS LE†Minimizes and hides the Command WorkStation LE
application window. The application continues to run in the
background.
Hide Others†Minimizes and hides all currently running applications other
than Command WorkStation LE. The hidden applications
continue to run in the background.
Show All†Maximizes and brings to the foreground all applications that
are currently running on the computer.
Quit CWS LE†Exits the Command WorkStation LE application.
FileImportJobImports a job file into the Direct, Hold, or Print queue of
the GA-1121.
Archived JobImports an archived job file into the Hold queue of the
GA-1121.
ExportActive Window*Exports the contents of the Active Jobs window to a
tab-delimited text file.
[current panel of Jobs
Window]*
Job List†Exports the contents of the Active Jobs window to a
Job Log†Exports the contents of the Job Log panel to a tab-delimited
Print*Job Log*Prints the current Job Log on a local printer.
Active Window*Prints the contents of the current window on a local printer.
Exports the contents of the current panel of the Jobs window
to a tab-delimited text file.
tab-delimited text file.
text file.
Exit*Closes the Command WorkStation application window.
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2-16Introduction to Command WorkStation and Command WorkStation LE
2
MenuCommandSubmenu commandDescription
Close†Closes the Command WorkStation LE application window.
EditFindAllows you to search selected GA-1121 servers for jobs that
match certain search criteria.
Preferences*Allows you to change the Command WorkStation preference
settings.
Undo, Cut, Copy,
Paste†
Applies the specified action on the selection. For more
information, see Mac OS Help.
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2-17Using commands
2
MenuCommandSubmenu commandDescription
ActionsPrintPrints the selected job in the Active Jobs window, Printed
Jobs panel or Archive panel.
DeleteDeletes the selected job in the Active Jobs window, Printed
Jobs panel, FreeForm panel, or Archive panel.
You cannot delete jobs currently spooling, processing, or
waiting to print.
DuplicateDuplicates the selected held and printed job in the Active
Jobs window.
RenameAllows you to rename the selected held job in the Active Jobs
window, or the selected job in the Printed Jobs panel or
Archive panel.
HoldHolds the selected job waiting to process in the Active Jobs
window, or the selected job in the Printed Jobs or Archive
panel, and marks the job with either the spooled/held flag or
the processed/held flag.
Process and HoldProcesses the selected job in the Active Jobs window, Printed
Jobs panel, or Archive panel, and holds a copy of the job.
The copied job is marked with the processed/held flag.
Print and HoldPrints the selected job in the Active Jobs window, Printed
Jobs panel, or Archive panel, and holds a copy of the job.
The copied job is marked with the processed/held flag.
Remove Raster
Data
PropertiesAllows you to view and override print settings for the
PreviewOpens the selected job in a Preview window. You can
Removes the raster data associated with the selected
processed/held job in the Active Jobs window, or the selected
raster job in the Printed Jobs or Archive panel; leaves the
original PostScript job in place.
selected job in the Active Jobs window or Printed Jobs panel,
or view print settings for the selected job in the FreeForm
panel or Archive panel.
preview held jobs that reside in the Active Jobs window, as
well as jobs that reside in the Printed Jobs panel, FreeForm
panel, or Archive panel.
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2-18Introduction to Command WorkStation and Command WorkStation LE
2
MenuCommandSubmenu commandDescription
Actions
(cont.)
ServerLog In/Log OutAllows you to log in or log out of the GA-1121 and add or
ArchiveArchives the selected held job in the Active Jobs window,
moving it to the Archive panel.
Send To*Sends the selected held job in the Active Jobs window to
another GA-1121.
Cancel ProcessingCancels processing of the selected job in the Active Jobs
window. This command is available only for jobs displaying
the processing status flag.
Cancel PrintingCancels printing of the selected job in the Active Jobs
window. This command is available only for jobs displaying
the printing status flag.
remove GA-1121 servers from the list.
Setup*Opens the Setup options for the GA-1121.
Manage Color*Opens ColorWise Pro Tools. For more information, see the
Color Guide.
Manage FontsAllows you to view and print a list of fonts on the GA-1121.
In Command WorkStation, it also allows you to
fonts to the GA-1121, as well as delete fonts that you have
downloaded.
download
Align Trays* Allows you to adjust placement of the printed image on the
Printing Groups* Allows the GA-1121 Administrator to set up printing groups
Restart ServerAllows you to restart the GA-1121 without shutting down
page to correct for misalignments of the paper tray.
and passwords. For more information about Printing Groups
and Secured Print (Member Printing), see the Configuration
Guide.
the GA-1121 hard disk drive. This command is available
only if you are logged in as Administrator.
OTE: After you restart the GA-1121, you may need to log
N
in to the GA-1121 again to reestablish the connection.
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2-19Using commands
2
MenuCommandSubmenu commandDescription
Reboot ServerAllows you to restart the GA-1121, after shutting down the
GA-1121 hard disk drive. This command is available only if
you are logged in as Administrator.
OTE: After you restart the GA-1121, you may need to log
N
in to the GA-1121 again to reestablish the connection.
Job Log*Export*Exports the contents of the Job Log panel to a tab-delimited
text file.
Export and Clear*Exports the contents of the Job Log panel to a tab-delimited
text file, and clears the contents of the job log for the
GA-1121.
Clear Job Log†Clears the contents of the job log for the GA-1121.
Clear ServerAllows the administrator to clear or delete the following file
types from the currently selected server: Held Jobs, Active
Jobs, Printed Jobs, Archived Jobs - Server Internal, Archived
Jobs - Network Links, FreeForm Masters, Job Log, and Scan
Jobs.
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2
MenuCommandSubmenu commandDescription
Server
(cont.)
Print Pages
Suspend PrintingSuspends or pauses printing on the GA-1121.
Resume PrintingResumes printing on the GA-1121.
Allows you to print the following information pages:
• PS Test Page
• PCL Test Page
• Configuration page
• Job Log
• Control Panel Map
• Color Charts
• PS Font List
• PCL Font List
• E-mail Log
• FTP Log
Command WorkStation also allows you to print the
following information pages about the GA-1121 to the local
printer:
• Archive Log
• Queues
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2-21Using commands
2
MenuCommandSubmenu commandDescription
WindowLayouts*Default*Displays the following Command WorkStation
components:
• Menu bar
• Job Status Helper
• Action buttons
• Active Jobs window
• Jobs window
• Activity Monitor (selected server view)
Style 1*Displays the following Command WorkStation
components:
• Menu bar
• Job status indicators
• Action buttons
• Active Jobs window
Style 2*Displays the following Command WorkStation
components:
• Menu bar
• Job status indicators
• Action buttons
• Active Jobs window
• Activity Monitor (all servers view)
Custom 1, Custom 2, or
Custom 3*
Sets the Command WorkStation window to a custom layout
previously defined and named using the Save Layout
command.
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2
MenuCommandSubmenu commandDescription
Window
(cont.)
Help*
Save Layout*Allows you to save and name the current Command
WorkStation display as a custom layout. Saved layouts
appear as commands in the Window > Layouts submenu.
You can save up to three custom layouts.
Jobs WindowSwitches the Jobs window on or off. A check mark next to
the command indicates that the Jobs window is displayed.
Activity MonitorSwitches the Activity Monitor on or off. A check mark next
to the command indicates the Activity Monitor is displayed.
Action Buttons*Switches the Action buttons on or off. A check mark next to
the command indicates the buttons are displayed.
Job Status Helper*Switches the Job Status Helper on or off. A check mark next
to the command indicates the helper is displayed.
Tile Preview
Windows†
Cascade Preview
Windows†
Preview– <Job Name>
Displays active Preview windows in tiled formation so that
the windows are simultaneously visible.
Displays active Preview windows in cascading formation so
that the windows are stacked with their title bars visible.
Activates the open Preview window of the named job. This
menu option appears for each open Preview window.
More Previews*Opens a Previews window, where you can activate, close,
cascade, and minimize the open Preview windows.
About Command
WorkSt ati on*
Displays information about the current version of
Command WorkStation.
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2-23Preparing to work with Command WorkStation or Command WorkStation LE
2
Context-sensitive menus
When you select one or more jobs in the Active Jobs or Jobs window, you can display
context-sensitive menus containing job management commands for selected jobs.
TODISPLAYACONTEXT-SENSITIVEMENU
1.Select one or more jobs in the Active Jobs or Jobs window.
For details on how to select jobs, see page 3-7.
2.Right-click the selected job (Command WorkStation) or Control-click the selected job
(Command WorkStation LE).
When multiple jobs are selected, you can right-click or Control-click any of the
selected jobs.
3.Choose the desired command from the context-sensitive menu.
Preparing to work with Command WorkStation or
Command WorkStation LE
This section describes the setup and administrative tasks required to begin working
with Command WorkStation or Command WorkStation LE.
Connecting to the GA-1121
In Command WorkStation, you can maintain connections to multiple GA-1121
servers simultaneously. In Command WorkStation LE, you can maintain a connection
to one GA-1121 server at a time.
TOCONNECTTOTHE GA-1121
1.Choose Log in/Log out from the Server menu.
The server list is displayed.
2.Select the GA-1121 from the list of GA-1121 servers you have connected to before.
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The server list displays the GA-1121 servers you can monitor and manage from
Command WorkStation or Command WorkStation LE. You can add and remove
GA-1121 servers from the list of GA-1121 servers you frequently monitor.
Command WorkStation
Login button
Command WorkStation LE
Each row in the server list displays the name of a GA-1121, the name of the copier/
printer associated with that GA-1121, and a Login button.
3.Click the Login button next to the GA-1121 name to establish the connection.
4.Select the Administrator, Operator, or Guest option, enter your password, and then
click Log In (Command WorkStation) or Login (Command WorkStation LE).
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2
Command WorkStation
Command WorkStation LE
Printing GA-1121 information pages
Use the Print Pages command to print information about the GA-1121. The pages
provide useful reference information for setting up or troubleshooting the GA-1121.
TOPRINT GA-1121 INFORMATIONPAGES
1.In the Active Jobs window, select the GA-1121 for which you want to print information
pages.
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2.Choose Print Pages from the Server menu.
NOTE: To print information pages, you must be logged in to the GA-1121 as
Administrator.
A dialog box containing the information page options appears.
NOTE: Local Printer options are available in Command WorkStation only.
Command WorkStation
Server options
Command WorkStation LE
Local Printer options
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2
3.For Command WorkStation, in the Select Printer area, specify where you want to print
4.In the Select Pages area (Command WorkStation) or in the Print Pages dialog box
the pages.
Server
—The pages you specify are printed to the GA-1121.
Local Printer—Allows you to print the Archive Log and Queues to any printer
installed on your Windows computer.
(Command WorkStation LE), specify the pages you want to print.
Each set of pages contains specific information about the GA-1121.
You can print the following pages from the GA-1121:
PS Test Page/PCL Test Page—Allows you to confirm that the GA-1121 is properly
connected to the copier/printer, and provides color and grayscale samples to
troubleshoot problems with the copier/printer or the GA-1121. The following settings
are among those listed on the Test Page: Server Name, Printer Model, color settings,
calibration information, and date and time the Test Page was printed.
Configuration—Provides the current GA-1121 and copier/printer configuration. This
page lists general information about the hardware and software configuration of the
GA-1121, current settings for all Setup options, information about the current
calibration, and the network addresses of the GA-1121.
Job Log—Lists a log of the last 55 jobs processed or printed. For information on the
fields in the Job Log and printing it in other forms, see “Using the Job Log” on
page 3-26.
Control Panel Map—Provides an overview of the screens you can access from the
Control Panel. For information on using these screens to set up the GA-1121, see the
Configuration Guide.
Color Charts—Provides samples of the RGB, CMY, and PANTONE colors available
from the GA-1121.
PS Font List—Lists all PostScript fonts currently resident on the GA-1121 hard disk
drive.
PCL Font List—Lists all PCL fonts currently resident on the GA-1121 hard disk.
E-mail Log—Lists a log of the E-mail jobs that have been sent and received over the
network using the E-mail feature. (This is displayed only when the E-mail service is
enabled.)
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5.Click Print (Command WorkStation) or OK (Command WorkStation LE).
FTP Log—Lists a log of the last 55 scanned jobs that have been sent over the network
using the Scan to FTP feature. The FTP scanning feature must be enabled in Setup
before the FTP Log can be printed. For more information, see the Printing Guide.
When you select the Local Printer option in Command WorkStation, you can print
the following pages:
Archive Log—Lists all jobs displayed in the Archive panel.
Queues—Lists all jobs displayed in the Active Jobs window.
GA-1121 information pages printed with the Print Pages command appear in the
GA-1121 Job Log with the user name Operator, even if you logged in as
Administrator.
Setting preferences
The Preferences dialog box enables you to control application settings.
TOSETPREFERENCESFOR COMMAND WORKSTATION*
1.Choose Preferences from the Edit menu.
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The Preferences dialog box appears.
2.Specify the desired preference settings, and click OK to save your settings.
The following preferences can be specified:
Enable Animation—Enables the display of animated graphics in the Selected Server
view of the Activity Monitor (see page 2-8).
Autologin—Instructs Command WorkStation to remember the last access level and
password used to log in to each GA-1121. When you log in to the GA-1121 again,
Command WorkStation automatically populates the Login dialog box with the
previous access level and password.
Enable ToolTips—Enables the display of ToolTips, or context-sensitive text which
appears when you move the mouse pointer over particular buttons and options in
Command WorkStation.
Temporary path—Specifies the folder where Command WorkStation temporarily stores
copies of the jobs you edit or change. Change the temporary path by clicking Browse
and specifying a folder.
Search: Template Paths—Specifies the folder where Find/Search templates are stored
for later use. To change the template path, click Browse and specify a folder.
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TOSETPREFERENCESFOR COMMAND WORKSTATION LE†
1.Choose Preferences from the CWS LE menu.
The Preferences dialog box appears.
2.Specify the desired preference settings and click OK to save your settings.
The following preferences can be specified:
Show Import Options Dialog—When enabled, this preference setting displays a dialog
box that allows you to specify the destination queue (Hold or Print) for each job
imported into Command WorkStation LE.
Units—Specifies the units of measurement used by Command WorkStation LE to
display values that you enter manually in the Job Properties dialog box.
Show Animations—Enables the display of animated graphics in the Activity Monitor
(see page 2-7).
Correcting tray alignment*
The Tray Alignment feature in Command WorkStation allows you to adjust the
placement of text and images on the page so they are correctly aligned on the sheet of
paper, or both sides of a duplex sheet have exactly the same alignment.
You can perform tray alignment from the GA-1121 Control Panel by choosing Tray
Alignment from the Functions menu.
NOTE: To perform tray alignment, you must be logged in to the GA-1121 with
Administrator privileges.
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TOALIGNTEXTANDIMAGESFORPRINTING*
1.In the Active Jobs window of Command WorkStation, select the connected GA-1121 for
which you want to perform Tray alignment.
If the Active Jobs window is hidden, choose Active Jobs from the Window menu to
display it.
2.Choose Align Trays from the Server menu.
A dialog box containing the Tray Alignment options appears.
3.Choose the tray you want to align from the Tray menu.
4.Choose the paper size loaded in the tray from the Media menu.
N
OTE: The Tray Alignment is specific to the combination of tray and paper size
specified. If you align a given tray with Letter paper, and load Legal paper in that tray,
the alignment will be invalid. You must perform a new Paper Tray Alignment for each
combination of tray and paper size.
5.In the Print Alignment Page section, select the Print Duplex option to print a duplex
page, or clear the option to print a simplex page.
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6.Click Print to print the alignment page.
7.Once the page has printed, follow the directions on the alignment page.
8.In the Enter alignment values section, enter the value where the fold crosses each of
9.When you have entered all of the alignment values, click Apply, and then click Check
Fold the page exactly in half horizontally, unfold it, and then fold it in half vertically.
When you unfold the sheet again, you will see that the fold lines cross three scales on
three sides of the page. Determine which number on the scale each fold line crosses.
the three scales, marked A, B, and C, for Side 1. If you choose to align for duplex
printing, enter the values for the three scales on Side 2 of the page, as well.
N
OTE: If you enter different values in A and C, the image will rotate, leading to uneven
areas on printed output. If this occurs, enter the same value in A and C.
Alignment to print the new alignment page.
10.To remove the alignments, select a tray and click Defaults in the Enter alignment
values section.
11.Click Done.
Managing GA-1121 fonts
The GA-1121 includes a number of built-in printer fonts. You can download
additional fonts to the GA-1121 using the Manage Fonts command in Command
WorkStation. Users on the network can also download fonts to the GA-1121 using
Fiery Downloader
NOTE: To manage fonts, you must be logged in to the GA-1121 with Administrator
privileges.
Downloading fonts, either from Command WorkStation or with Fiery Downloader,
requires that the Direct connection be published in Setup (see the Configuration
Guide).
NOTE: You cannot download TrueType fonts. If you use TrueType fonts in Windows,
you can print them by converting them to Adobe Type 1 fonts. To convert TrueType
fonts with the Adobe PS printer driver, click the Fonts tab and set up the Font
Substitution Table, as necessary.
™
(see the Printing Guide).
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t
2
To print a list of fonts currently resident on the GA-1121, use the Print Pages
command (see page 2-25).
TOMANAGEFONTS
1.In the Active Jobs window, select the connected GA-1121 for which you want to
manage fonts.
If the Active Jobs window is hidden, choose Active Jobs from the Window menu to
display it.
NOTE: To manage fonts, you must be logged into the GA-1121 with Administrator
privileges.
2.Choose Manage Fonts from the Server menu.
Locked fonts
Downloaded fonts
Click to update the Font List display
Click to download additional fonts
Click to delete font(s)
Click to print the Font Lis
Command WorkStation
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Click to print the Font List
2-34Introduction to Command WorkStation and Command WorkStation LE
Command WorkStation LE
3.Select the PostScript or PCL option to specify the type of fonts displayed.
4.In Command WorkStation, click Add to download additional fonts to the GA-1121. For
additional steps, refer to the procedure on page 2-35.
5.To delete a font in Command WorkStation, select the font you want to delete in the
Font List, and click Delete.
To select multiple sequential fonts in Command WorkStation, select the first font and
Shift-click the last font; Ctrl-click to select multiple non-sequential fonts.
NOTE: The printer fonts included with the GA-1121 (built-in fonts) are locked. These
fonts appear with a lock icon next to the name (Command WorkStation) or with “Yes”
in the Locked column (Command WorkStation LE) and cannot be deleted.
6.To refresh the Font List in Command WorkStation, click Update.
7.To print the Font List, click Print (Command WorkStation) or Print List (Command
WorkStation LE).
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TOADDFONTSIN COMMAND WORKSTATION*
1.In the Select Files to Import dialog box, choose the file types to display from the File
of type menu.
All Known Formats lists all files in supported formats; All Files lists all files.
2.In the Look in menu, browse to the folder containing the font(s) you want to
download.
The Filename field displays the name of the selected file.
3.Select the font name and click Add.
You can navigate to different drives and folders to select fonts to download.
To select multiple sequential fonts, select the first font and Shift-click the last font.
Ctrl-click to select multiple non-sequential fonts.
To remove a font from the Files to be imported list, select the font name and click
Remove.
4.When all the desired fonts appear in the Files to be imported list, click Import.
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3-1Starting up and logging in
3
Chapter 3:
Using Command
WorkStation or
Command
WorkStation LE
This chapter describes how to use Command WorkStation and Command
WorkStation LE to monitor and manage job flow on the GA-1121. Once you log in to
the GA-1121 with Operator privileges, you can view jobs held on the GA-1121 and
issue commands to release the jobs for processing or printing. You can also modify job
properties, such as FreeForm variable data printing requirements, paper settings,
finishing options, and other print option settings. After a job has printed successfully,
you can store it in the job archive, and view a record of its activity in the Job Log.
For background information on job flow and job management, see Chapter 1. For an
introduction to the Command WorkStation and Command WorkStation LE user
interfaces, see Chapter 2.
NOTE: Unless otherwise specified, information in this chapter applies to both
Command WorkStation and Command WorkStation LE. Sections that apply
exclusively to Command WorkStation are denoted by an asterisk (*). Sections that
apply exclusively to Command WorkStation LE are denoted by a dagger (†). In cases
where the two applications are nearly identical, only Command WorkStation
illustrations are shown.
Starting up and logging in
To begin working with Command WorkStation or Command WorkStation LE, start
the application and log in to the GA-1121.
TOSTART COMMAND WORKSTATION*
•Click Start on the Windows taskbar, choose Programs > Fiery or All Programs > Fiery
(Windows XP/Server 2003 only), and then choose Command WorkStation 4.
When you start Command WorkStation for the first time, the Login Server list does
not display any GA-1121 servers. For instructions on configuring and adding
GA-1121 servers to the Login Server list, see the User Software Installation Guide.
TOSTART COMMAND WORKSTATION LE†
1.Open the Command WorkStation LE folder, located inside the Applications folder on
the Mac OS X hard disk.
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2.Double-click the CWS LE file to start the application.
When you start Command WorkStation LE for the first time, the server list does not
display any GA-1121 servers. For instructions on configuring and adding GA-1121
servers to the server list, see the User Software Installation Guide.
Logging in to the GA-1121
To establish a connection to the GA-1121 listed in the server list, log in to the
GA-1121.
In Command WorkStation, you can maintain connections to more than one GA-1121
at a time. Each GA-1121 connection requires an average of 4MB of RAM. The
maximum number of simultaneous GA-1121 connections is limited only by the
amount of RAM available on the system running Command WorkStation. For
example, if your system has 128MB of RAM and is running Command WorkStation
exclusively, you can log in to approximately 25 GA-1121 servers at one time.
Login button
TOLOGINTOTHE GA-1121
1.From the Server menu, choose Log in/Log out (Command WorkStation) or Login/
Logout (Command WorkStation LE).
The server list appears. The GA-1121 must appear in the server list before you can log
in to it.
Command WorkStation
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3
2.Click the Login button for the desired GA-1121.
Login button
Command WorkStation LE
The Login dialog box appears.
Command WorkStation
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3
Command WorkStation LE
A white key icon indicates the GA-1121 has never been connected to Command
WorkStation or Command WorkStation LE.
If the GA-1121 is already connected, the color of the key icon indicates the level of
access granted:
• Purple indicates Administrator access.
• Orange indicates Operator access.
• Cyan indicates Guest access.
3.Select the Administrator, Operator, or Guest option, enter your password, and then
click Log In (Command WorkStation) or Login (Command WorkStation LE).
This manual assumes you are logged into the GA-1121 as Operator. The following
section discusses the three different access levels in greater detail.
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Access levels
The three possible levels of access to Command WorkStation or Command
WorkStation LE are Administrator, Operator, and Guest. To enable maximum
password protection, Administrator and Operator passwords must be specified in
Setup (see theConfiguration Guide ).
When both Administrator and Operator passwords have been specified, the access
levels are as follows:
Access levelPrivileges and password requirements
AdministratorHas full access to all Command WorkStation and Command
WorkStation LE functions, as well as GA-1121 Control Panel function;
Administrator password required. For a description of the full range of
tasks an administrator can implement, see the Configuration Guide
.
OperatorHas access to all Command WorkStation functions, except Setup, font
management, reordering job priority, restarting the GA-1121, clearing
the GA-1121 hard disk drive, and clearing the Job Log. Operator
password required.
GuestCan view job status, but cannot make changes to jobs or Setup, and
cannot access the Job Log; no password required.
NOTE: In Command WorkStation, a user may be logged in as Administrator on one
GA-1121, as Operator on a second GA-1121, and as Guest on a third GA-1121. In
these instances, the levels of access are dependent either on the GA-1121 currently
selected in the Active Jobs window or on the GA-1121 that holds the currently selected
job.
By default, no passwords are set on the GA-1121—in this default state, anyone can
perform Setup and use all Command WorkStation and Command WorkStation LE
functions. Until an Administrator password is defined in GA-1121 Setup, you can log
in to the GA-1121 as an Administrator without entering a password and are given full
privileges.
After the administrator has performed Setup and specified passwords, Command
WorkStation and Command WorkStation LE user options depend on your login level.
This manual assumes that you are logged in to the GA-1121 as Operator.
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Logging out
Logging out from the GA-1121 terminates the connection between the GA-1121 and
Command WorkStation or Command WorkStation LE.
TOLOGOUTFROMACONNECTED GA-1121 IN COMMAND WORKSTATION*
1.From the Server menu, choose Log in/Log out.
2.Click the Login button for the connected GA-1121 in the server list.
3.Click Yes to log out from and disconnect the GA-1121.
TOLOGOUTFROMACONNECTED GA-1121 IN COMMAND WORKSTATION LE†
1.From the Server menu, choose Login/Logout.
2.Click the Logout button or key icon for the connected GA-1121 in the server list.
Command WorkStation LE disconnects from the GA-1121.
3.Click Close to close the server list.
Removing the GA-1121 from the server list
You can clear unused GA-1121 servers from the server list.
TOREMOVETHE GA-1121 FROMTHESERVERLIST
1.From the Server menu, select Log in/Log out.
2.Select the GA-1121 in the server list.
3.Click the Remove button to remove the GA-1121 from the list.
The Remove button is available only for disconnected GA-1121 servers.
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Monitoring jobs
The Active Jobs window and the Printed Jobs panel of the Jobs window provide a
visual means of monitoring the flow of print jobs through connected servers. In
Command WorkStation, you can use the server selection menu in the title bar of each
window to monitor a single GA-1121 or multiple GA-1121 servers (see page 2-11).
You can also sort job lists and customize the job ticket information that is displayed.
The Active Jobs window displays jobs as they pass through the various stages of
spooling, holding, processing, and printing. Flag colors indicate the status of each job,
and job ticket columns provide additional job information. Jobs that contain raster
data as a result of processing are marked with a halo around their file icons.
NOTE: When you pause a job during printing (by issuing the Suspend Printing
command), the job continues to be marked with a dark green status flag in the Active
Jobs window. However, the job is displayed as “Paused.”
When a job has completed printing (or has failed to print), it drops from the Active
Jobs window and is added to the Printed Jobs panel. The Printed Jobs panel displays
jobs that have printed successfully, along with failed jobs that have dropped from the
print queue as a result of an error. A failed job appears highlighted in red; you can
double-click the job to display a more detailed error report.
Selecting jobs
Selecting a job allows you to apply job management commands (from the Actions
menu) to it.
TOSELECTAJOB
•In the Active Jobs window or in any panel of the Jobs window, click a job to select it.
To select additional jobs in Command WorkStation, hold down Ctrl and click the
desired jobs; to select a sequential series of jobs, hold down Shift as you click the jobs.
To select multiple jobs in Command WorkStation LE, hold down Shift and click
additional jobs.
NOTE: To select multiple jobs, the jobs must be located in the same window and panel.
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TOSORTJOBS
•In the Active Jobs or Jobs windows, click the heading for the job ticket column that
Sorting job displays
You can sort jobs in the Active Jobs or Jobs windows by clicking the job ticket column
headings.
you want to use to sort jobs.
For example, to sort jobs by status, click the Job Status column heading. The window
sorts jobs according to their status.
To reverse the sorting order, click the column heading again.
Customizing job ticket information
You can customize the display of job ticket information in the Active Jobs window and
in all panels of the Jobs window by rearranging the column headings. You can tighten
the columns, add new column headings, move columns, and delete column headings.
You can customize job ticket information according to your workflow needs. For
example, if you are monitoring multiple servers, you can add Fiery and Device
columns to track the GA-1121 location of individual jobs.
In Command WorkStation, the information in the Date/Time column is based on the
date and time settings of the Regional Settings control panel. You can access the
Regional Settings control panel from the Start > Settings > Control Panel menu or
Start > Control Panel menu (Windows XP/Server 2003 only) in the Windows taskbar.
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TOCUSTOMIZEJOBTICKETINFORMATIONFORTHE ACTIVE JOBS
OR JOBSWINDOWSIN COMMAND WORKSTATION*
1.Right-click the heading of a job ticket column.
2.From the menu that appears, choose the options to display and the sequence in which
you want to view them.
Add
—Adds one of the listed columns to the display at your mouse position. The
submenu lists the headings that are not displayed.
Move Left, Move Right—Moves the selected column left or right.
Delete—Removes the selected column.
The Job Status (Active Jobs window only), Job Title, and User columns are required—
all others are optional.
3.Adjust the column widths.
Adjust the width of a column by clicking the column border in the heading and
dragging left or right. You can change the column widths at any time.
TOCUSTOMIZEJOBTICKETINFORMATIONFORTHE ACTIVE JOBS
OR JOBSWINDOWSIN COMMAND WORKSTATION LE†
1.Control-click the heading of a job ticket column.
2.Choose Edit Visible Columns from the menu that appears.
3.In the List Editor dialog box, specify the job ticket columns that you want displayed.
To add a column, select the column name in the list on the right and click Add. To
remove a column, select the column name in the list on the left and click Remove.
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3
4.Click OK to apply your changes.
5.Adjust the placement of columns.
Rearrange the placement of a column by dragging the column left or right.
6.Adjust the column widths.
Adjust the width of a column by clicking the column border in the heading and
dragging left or right. You can change the column widths at any time.
Managing job flow
The following sections describe the job management tasks you can perform with
Command WorkStation and Command WorkStation LE.
Importing jobs
Use the Import command to import jobs into the job flow. You can import jobs
located anywhere in the connected network, or jobs previously archived to external
devices.
For information on archiving jobs, see page 3-24.
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3-11Managing job flow
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TOIMPORTAJOBINTO COMMAND WORKSTATION*
1.Choose Import from the File menu, and then choose Job or Archived Job.
The Select Files to Import dialog box appears.
2.Locate and select the job file to import and click Add.
The job appears in the Files to be imported list. To import multiple jobs, select each
additional job and click Add.
3.Choose the desired destination queue from the Logical Printer menu.
A destination queue is available only if the administrator has enabled it in Setup (see
the Configuration Guide).
If you choose Hold, the job is imported into the Active Jobs window and held for
future action.
If you choose Print, the job is imported into the Active Jobs window and released for
immediate printing.
If you choose Direct, the job is sent directly to the GA-1121 for printing. The job does
not appear in the Active Jobs window or Printed Jobs panel.
4.Click Import.
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TOIMPORTAJOBINTO COMMAND WORKSTATION LE†
1.Choose Import from the File menu, and then choose Job or Archived Job.
2.Locate and select the job file to import and click Open.
3.If the Import Options dialog box appears, specify the desired destination queue, and
then click OK.
You can control the display of the Import Options dialog box by specifying the
“Always show this dialog” option or setting the Show Import Options Dialog
preference (see page 2-30).
A destination queue is available only if the administrator enabled it in Setup (see the
Configuration Guide).
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3-13Managing job flow
3
If you choose Hold, the job is imported into the Active Jobs window and held for
future action.
If you choose Print, the job is imported into the Active Jobs window and released for
immediate printing.
If you choose Direct, the job is sent directly to the GA-1121 for printing. The job does
not appear in the Active Jobs window or Printed Jobs panel.
Using job management commands
As the operator, you can issue the following job management commands from the
Actions menu to release or hold selected jobs in the Active Jobs window and Printed
Jobs panel:
•Print
• Process and Hold
• Print and Hold
• Remove Raster Data
•Hold
The availability of each command varies, depending on the context of the selected job.
In addition to choosing these commands from the Actions menu, you can issue them
from context-sensitive menus. Activate the Print, Hold, and Process and Hold
commands using the Action buttons.
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The following table describes job management commands in greater detail and
explains how each command affects the raster data associated with a job:
Choose this commandTo do thisRaster data is
PrintPrints the selected job in the Active Jobs
window, Printed Jobs panel, FreeForm
panel, or Archive panel.
HoldHolds the selected job waiting to process in
the Active Jobs window, or the selected job
in the Printed Jobs or Archive panel, and
marks the job with either the spooled/held
flag or the processed/held flag.
Process and HoldProcesses the selected job in the Active Jobs
window, Printed Jobs panel, or Archive
panel, and holds a copy of the job. The
copied job is marked with the processed/
held flag.
Print and HoldPrints the selected job in the Active Jobs
window, Printed Jobs panel, or Archive
panel, and holds a copy of the job. The
copied job is marked with the processed/
held flag.
Remove Raster DataRemoves the raster data associated with the
selected processed/held job in the Active
Jobs window, or with the selected raster job
in the Printed Jobs or Archive panel; leaves
the original PostScript or PCL data in place.
Temporarily held on the GA-1121 until the
job completes printing.
Held on the GA-1121 hard disk drive
indefinitely, if raster data is included with
job.
Held on the GA-1121 hard disk drive
indefinitely.
Held on the GA-1121 hard disk drive
indefinitely.
Deleted.
Viewing and overriding print settings
When logged in as Operator, you can view, override the user print settings, and print
any held job in the Active Jobs window and the Printed Jobs panel. You can view and
override print settings of jobs in the FreeForm panel. You can view print settings, and
print jobs in the Archive panel.
Use the Job Properties dialog box to view the user Notes and Instructions fields
included with jobs.
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TOVIEWANDOVERRIDEPRINTSETTINGS
1.To view and override print settings for a held job, select the job in the Active Jobs
window or Printed Jobs panel.
You can also select a job in the Archive or FreeForm panel to view print settings.
NOTE: In Command WorkStation, you can override print settings for multiple jobs at
once. To select multiple jobs, Ctrl-click the jobs in the Active Jobs window or Printed
Jobs panel.
2.Choose Properties from the Actions menu.
The Job Properties dialog box appears. This dialog box displays all the job settings
encoded by the PostScript printer driver that can be decoded by the GA-1121. If you,
as the operator, have not changed anything, these are the settings a user entered before
sending the job.
In Command WorkStation, the Job Properties dialog box is virtually identical to the
Fiery Printing tab of the GA-1121 printer driver. For more information on the features
in the Job Properties dialog box, see the online help included with the GA-1121
printer driver.
NOTE: If you selected multiple jobs in Command WorkStation, the Job Properties
dialog box has a different appearance.
In Command WorkStation LE, the print settings of a selected job appear in two
columns.
Command WorkStation
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3-16Using Command WorkStation or Command WorkStation LE
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Command WorkStation LE
The user Instructions and Notes fields also appear in the Job Properties dialog box.
• Instructions fields are intended to be viewed and annotated by the operator, but
their contents are associated with the job and are deleted when the job is deleted
after printing.
• Notes fields can be viewed but not changed by the operator; their contents are
transcribed to the Job Log just as the user sent them.
NOTE: Some print options available in the printer driver are not displayed in the Job
Properties dialog box. For information about specific print options and settings, and
where you set them, see Appendix A of the Printing Guide.
3.To override a setting, expand the blue bar for a print setting category. In Command
WorkStation, specify the desired setting. In Command WorkStation LE, click the
current setting in the right column to display a menu of available settings, and choose
the desired setting.
In Command WorkStation, to override a setting for multiple jobs at once, Ctrl-click
the setting name, and choose the desired setting.
NOTE: To retain a copy of the job with its original settings, duplicate the job and
rename the duplicate before you change any settings.
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3
Indicates reRIPping is required
3-17Managing job flow
NOTE: If an icon appears to the left of an option name, it indicates that changing the
option’s setting requires the job to be reRIPped. When you override these types of
options, the job is automatically reRIPped for printing.
.
Indicates reRIPping is required
Command WorkStation
Command WorkStation LE
4.In Command WorkStation, to print the current list of print settings on a local printer,
click Print Properties.
5.To apply the print setting overrides to the selected job, click OK.
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3
Managing jobs on multiple GA-1121 servers*
Command WorkStation allows you to simultaneously connect to as many GA-1121
servers as your RAM resources allow. You can view and manage jobs processed by
multiple GA-1121 servers from a single location and balance the job load between
servers of similar capabilities.
• If you connect to multiple servers from Command WorkStation, you can easily
switch between the All Servers view and the Selected Server view in the Active Jobs
window, Jobs window, and Activity Monitor. For more information, see
“Monitoring single or multiple GA-1121 servers*” on page 2-11.
• With servers that support the feature, use the “Send to” command to transfer jobs
between servers.
For example, by viewing print jobs on all connected servers in the Active Jobs window,
you can monitor the print load on each GA-1121 in your printing environment. If one
GA-1121 has received a disproportionate number of jobs, you can balance the load by
transferring some of these jobs to another, less active GA-1121.
TOTRANSFERAJOBBETWEENSERVERS
1.In the Active Jobs window, select any held job.
2.Choose Send To from the Actions menu, and select the GA-1121 to which you want to
send the job.
3.Click Yes to confirm the transfer of the job.
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3-19Managing job flow
3
Canceling jobs
You may need to cancel a job after it has been routed for processing or printing. You
can cancel a selected job only while it is being processed or printed. You cannot cancel
a job that is waiting to be processed or printed.
• Canceling jobs during processing—While a job is processing in the Active Jobs
window, select the job and choose Cancel Processing from the Actions menu or
choose Cancel Job from the GA-1121 Control Panel.
When the job is canceled, a Canceling message appears on the GA-1121 Control
Panel. The name of the canceled job is displayed in the Job Log.
• Canceling jobs during printing—While a job is printing in the Active Jobs window,
select the job and choose Cancel Printing from the Actions menu or choose Cancel
Job from the GA-1121 Control Panel.
When the print job is canceled, a Canceling message appears on the GA-1121
Control Panel. The name of the canceled job is displayed in the Job Log.
NOTE: Canceled jobs may be partially printed, and may include pages with one or
more missing color plates, or pages that are completely blank.
• Canceling a job at the Control Panel—From the GA-1121, the most direct way to
cancel a job is to press the top button on the GA-1121 Control Panel while reading
the name of the job that is processing or printing. For more information on the
Control Panel, see the Configuration Guide.
• Pausing all jobs on the GA-1121—Choose Suspend Printing from the Server menu
to suspend the printing of all jobs on the GA-1121. To continue printing jobs,
choose Resume Printing from the Server menu.
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3
Printing Fiery FreeForm variable data documents
The FreeForm printing feature provides a flexible and efficient method of printing
variable data jobs, such as direct-mail advertising pieces. Fiery FreeForm allows users to
preRIP and store the master elements of their variable data jobs on the GA-1121, and
then use that master data, as needed, for multiple variable data jobs.
NOTE: FreeForm is not available for PCL jobs.
The preRIPped master-element jobs are stored on the GA-1121 as FreeForm masters,
and appear in the FreeForm panel of the Jobs window.
The ability to override job settings is especially important for variable data printing
with Fiery FreeForm. Although the GA-1121 can store up to 100 FreeForm masters,
users are limited to a range of 1 to 15 values that they can specify for the Create Master
and Use Master print settings from the printer driver. To make use of all 100 available
FreeForm Masters, the operator must override the Create Master and Use Master print
settings from Command WorkStation or Command WorkStation LE.
NOTE: For any new Create Master or Use Master setting to take effect, the job must be
reRIPped.
For background information on using the Fiery FreeForm feature, see the Printing
Guide.
Creating and monitoring FreeForm masters
Users can assign FreeForm master numbers from 1 to 15 using the Create Master print
option when they send a job. These numbers can be changed to a master number from
1 to 100, with job overrides from the Job Properties dialog box.
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3-21Printing Fiery FreeForm variable data documents
3
When the first 15 FreeForm master numbers have been used, users may inadvertently
overwrite existing FreeForm masters by assigning what they think are new, unused
FreeForm master numbers. When users choose a master number from the Create
Master print option, an existing job using that master number is overwritten (the user
receives a warning message that they are about to replace an existing job).
For this reason, the Operator should delete existing master jobs or reassign master
numbers 1 through 15 to avoid any overwriting problems. Only the Operator can
assign numbers from 16 to 100, enabling a high level of control over the FreeForm
master numbers in use.
TOCREATEA FREEFORMMASTER
1.In the Active Jobs window, select the held job comprising the master elements of the
document.
2.Choose Properties from the Actions menu.
3.Scroll to FreeForm in the Job Properties dialog box.
4.For the Create Master print setting, specify the FreeForm master number you want to
assign to the job.
5.Click OK.
6.Choose Process and Hold from the Actions menu to assign the job a destination.
Choose Print, or Print and Hold from the Actions menu for a hard copy of the
FreeForm master.
After processing, the master job appears in the FreeForm panel of the Jobs window.
TODELETEA FREEFORMMASTER
1.In the FreeForm panel, select the master job to delete.
2.Choose Delete from the Actions menu.
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3
Using FreeForm masters with variable data jobs
To print a variable data job with a particular FreeForm master, users must specify a
number for the Use Master print setting. Users can only specify master numbers
between 1 and 15. Only the operator can specify master numbers between 16 and 100,
with job overrides from the Job Properties dialog box.
TOOVERRIDETHE USE MASTERPRINTSETTING
1.In the Active Jobs window, select the held job comprising the variable elements of the
document, and choose Properties from the Actions menu.
2.Scroll to FreeForm in the Job Properties dialog box.
3.For the Use Master print setting, specify the FreeForm master job to use as the master
document.
4.Click Update (Command WorkStation) or OK (Command WorkStation LE).
5.In Command WorkStation, to display a preview of the specified master job, click
Preview Master.
6.Click OK.
7.Choose Process and Hold, Print, or Print and Hold from the Actions menu to assign
the job a destination.
Particularly with a variable data job, Process and Hold the job so you can preview it
before printing.
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3-23Printing Fiery FreeForm variable data documents
3
Tips for using Fiery FreeForm
At sites where a small number of users print FreeForm jobs, the Operator may want to
assign FreeForm master numbers to specific users, then let them monitor their own
master numbers. Users can choose the Create Master print option to assign new
masters or overwrite existing masters. They can also instruct the Operator to reassign
master numbers (to a number greater than 15) for FreeForm masters they want
available on the GA-1121.
At sites where a large number of users print FreeForm jobs, the Operator may want to
instruct users not to use the Create Master print option at all, but rather to send all
their jobs to the Hold queue. In this case, the Operator can decide which FreeForm
master numbers to assign before printing.
For all jobs sent to the GA-1121, users should specify information (such as the desired
FreeForm master number) to the operator using the Notes and Instructions fields in
the Printer Job Notes dialog box.
NOTE: When specifying additional print settings for FreeForm jobs, certain print
option settings must match for both the master and the variable job. Also, certain
settings in the variable job override corresponding settings in the master job. For
complete information on print settings in FreeForm jobs, see the Printing Guide.
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3-24Using Command WorkStation or Command WorkStation LE
3
Archiving jobs
You can archive PostScript and raster data jobs internally to the GA-1121 hard disk
drive, or externally to the Command WorkStation or Command WorkStation LE hard
disk drive or network drives. Once a PostScript or raster data job is archived, it appears
in the Archive panel of the Jobs window.
You can issue the following Actions menu commands, described on page 2-14, for jobs
in the Archive panel:
•Print
• Delete
•Rename
•Hold
• Process and Hold
• Print and Hold
• Remove Raster Data
•Properties
TOARCHIVEA JOB
1.In the Active Jobs window, select any held job.
2.Choose Archive from the Actions menu.
3.To archive the job internally to the GA-1121 hard disk drive, click OK.
The job is archived internally and appears in the Archive panel of the Jobs window.
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3-25Archiving jobs
3
4.To archive the job externally to the Command WorkStation or Command WorkStation
5.Browse to the device and folder to which you want to archive the job and click OK
LE hard disk drive or to a device on the network, click Add.
Click to add a device
(Command WorkStation) or Choose (Command Workstation LE).
The Archive Options dialog box displays external devices as available archive volumes.
6.In Command WorkStation, if applicable, select Archive rasters in the Archive Options
dialog box.
The Archive rasters option is not available for PostScript data jobs and jobs archived to
Server Internal.
NOTE: Large raster data files may take considerable time to archive.
7.Select an archive volume and click OK.
Archived jobs appear in the Archive panel of the Jobs window.
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3-26Using Command WorkStation or Command WorkStation LE
3
Using the Job Log
The Job Log panel of the Jobs window displays a list of all the jobs processed or printed
since the Job Log was last cleared.
You can adjust the column widths in the Job Log display by clicking the column
border in the heading and dragging left or right (see “Customizing job ticket
information” on page 3-8). You can also print the Job Log, export it to a tab-delimited
text file, or clear it manually.
Using the Job Log Setup, the administrator can specify preferences to print the Job Log
automatically every 55 jobs, or print and clear the Job Log automatically every 55 jobs.
Periodically clearing the Job Log helps improve the performance of the GA-1121. The
administrator can also choose the Job Log page size. For more information, see the
Configuration Guide.
NOTE: If a job was saved from the Imposition window of DocBuilder Pro with a new
name and then printed, it appears in the Job Log with the name of the original job, not
the new name.
TOPRINTTHE JOB LOGFROM COMMAND WORKSTATIONONA
LOCALPRINTER*
1.In Command WorkStation, choose Print from the File menu, and then choose Job Log.
The Print dialog box appears.
2.Specify your local printer settings and click OK.
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3-27Searching for jobs
3
NOTE: For information on how to print the job log from Command WorkStation LE,
see “Printing GA-1121 information pages” on page 2-25.
TOEXPORTTHE JOB LOG
1.If it is not already displayed, click the Job Log tab on the Jobs window to open the
Job Log panel.
2.Click inside the Job Log panel to make it active.
3.In Command WorkStation, choose Job Log from the Server menu, and then choose
Export. In Command WorkStation LE, choose Export from the File menu, and then
choose Job List or Job Log.
4.Rename the file, if desired (the default name is job.log), specify a destination, and
then click Save.
The Job Log is exported to a tab-delimited text file. You can open the exported file
using a spreadsheet, database, or word processing application.
TOCLEARTHE JOB LOG
•In Command WorkStation, choose Job Log from the Server menu and then choose
Export and Clear. In Command WorkStation LE, choose Clear Job Log from the Server
menu.
N
OTE: You can clear the job log only if you are logged in to the GA-1121 with
Administrator privileges.
Searching for jobs
The Find command allows you to search for and locate jobs on connected servers,
using search parameters such as job file names or dates of creation. Use the Find
command to search for jobs that appear in the Active Jobs window and in the Printed
Jobs, Archive, FreeForm, and Job Log panels of the Jobs window.
In Command WorkStation, you can also perform advanced searches based on the file
sizes and specific print options associated with jobs. You can save any set of general or
advanced search parameters as a Find template, which you can reuse to perform the
search again.
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3-28Using Command WorkStation or Command WorkStation LE
3
TOSEARCHFORJOBS
1.Choose Find from the Edit menu.
The Find dialog box appears.
Command WorkStation
Page 91
3-29Searching for jobs
3
Command WorkStation LE
2.In Command WorkStation, choose a specific GA-1121, or all GA-1121 servers from the
Search Server list.
3.Select one or more areas where you want to search for jobs.
You can search for jobs in the Active Jobs window and in the Printed Jobs, Archive,
FreeForm, and Job Log panels of the Jobs window.
4.Click the General tab, and specify parameters for the search.
N
OTE: To clear all fields in the Find dialog box at any time, click New Search
(Command WorkStation) or New Find (Command WorkStation LE).
You can specify any or all of the following general search parameters. Available search
parameters vary, depending on the areas selected for the search.
Job title—Enter the file name of the job.
User—Enter the name of the user who sent the job.
Notes 1, Notes 2—Enter text that appears in the Notes fields of the job.
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3-30Using Command WorkStation or Command WorkStation LE
3
5.Click Search (Command WorkStation) or Find (Command WorkStation LE) to find jobs
Instructions—Enter text that appears in the Instructions field of the job.
Volume*—Specify the archive drive volume you want to search. This option is
available only when you are searching for archived jobs.
Date created*—To search through all jobs, regardless of their creation date, select All.
To restrict your search to jobs created on a certain date or range of dates, select Range.
Use the From and To menus to specify start and end dates.
that meet the specified search criteria.
The Search Results window (Command WorkStation) or Find dialog box (Command
WorkStation LE) lists found jobs.
In Command WorkStation, you can customize the appearance of the Search Results
window in the same manner as the Active Jobs and Jobs windows. For example, you
can display jobs on all connected GA-1121 servers or on a selected GA-1121 (see
page 2-11), and you can customize the job ticket information (see page 3-8).
In Command WorkStation LE, you can customize the display of found jobs by resizing
or rearranging the job ticket columns (see page 3-9).
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3-31Searching for jobs
3
TOPERFORMANADVANCEDSEARCHFORJOBS*
NOTE: The Advanced search feature is available for Command WorkStation only.
1.Choose Find from the Edit menu.
The Find dialog box appears.
2.Choose an option from the Search Server menu to search for jobs on a specific
GA-1121, or all connected GA-1121 servers.
3.Select one or more areas to search for jobs.
Search for jobs in the Active Jobs window and in the Printed Jobs, Archive, FreeForm,
and Job Log panels of the Jobs window.
4.Click the Advanced tab.
The Advanced tab of the Find dialog box includes an area for specifying file size search
parameters. The Advanced tab also contains a list of all the print options associated
with jobs on the server or servers specified by the Search Server setting.
To search for jobs that fall within a particular range of file sizes, choose a range
option from the Size (kilobytes) menu. Enter the range values in one or both of the
fields.
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3-32Using Command WorkStation or Command WorkStation LE
3
5.Click Search to find the jobs that meet the specified search criteria.
To search for jobs that have certain print options, click the selection box for each
desired print option in the list.
To specify additional search values for a selected option, right-click the field next to the
option name and enter the desired values.
If you select multiple print options, Command WorkStation searches for jobs that
include all the selected options. For example, if you specify a stapling and a punching
option for your search, Command WorkStation only finds jobs that have both stapling
and punching specified.
NOTE: To clear all fields in the Find dialog box at any time, click New Search.
1.In the Find dialog box, specify the desired search parameters, as described in previous
procedures.
2.Click Save As.
A dialog box prompts you to name the template.
3.Enter a name for the new Find template and click OK.
Saved templates appear in the Queries menu. To remove a template from the menu,
select the template and click Delete.
In Command WorkStation, saved templates are stored in the folder location you
specified in the Preferences dialog box (see page 2-28).
TOREUSEA FINDTEMPLATE
1.In the Find dialog box, choose the desired template from the Queries menu.
The dialog box is automatically populated by the search parameters associated with the
template.
2.Click Search (Command WorkStation) or Find (Command WorkStation LE) to begin
searching for jobs.
Page 95
4-1Previewing jobs
4
Chapter 4:
Previewing and
Manipulating
Jobs
The Preview windows of Command WorkStation and Command WorkStation LE
allow you to display preview images of jobs and perform edits, such as adding,
deleting, duplicating, and reordering pages. You can also merge pages from two
different jobs into a single, merged job.
NOTE: The viewing, editing, and merging features of the Preview windows are not
available for PCL files or any job sent with the PCL printer driver.
NOTE: DocBuilder Pro allows you to use additional preview and edit features. For more
information, see page 5-1.
NOTE: Unless otherwise specified, information in this chapter applies to both
Command WorkStation and Command WorkStation LE. In cases where the two
applications are nearly identical, only Command WorkStation illustrations are shown.
Previewing jobs
Use the Preview windows to preview pages of selected jobs.
Displaying thumbnail previews
When you select a job and choose Preview from the Actions menu, a preview window
opens, displaying thumbnail images of the selected job.
NOTE: Thumbnail previews are not designed to display color accurately. Do not use
thumbnail previews to soft-proof colors in a job. Instead, open a full-screen preview
and use the Soft-Proof feature.
TOVIEWTHUMBNAILSOFAJOB
1.In Command WorkStation, select a processed/held job in the Active Jobs window, or
select a FreeForm master job in the FreeForm panel. In Command WorkStation LE,
select a processed/held job in the Active Jobs window.
2.Choose Preview from the Actions menu.
Page thumbnails appear in the Preview window.
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4-2Previewing and Manipulating Jobs
4
Preview window controls
The following illustrations show the various controls (represented by icons) that are
available in the Preview window. Each control is described in more detail elsewhere in
this chapter.
Command WorkStation
Full-screen Preview
Save
Duplicate
Full-screen Preview
Save
Delete
Duplicate
Undo
Delete
Command WorkStation LE
Redo
Undo
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4-3Previewing jobs
4
NOTE: In Command WorkStation, you can preview locked PDF files. When
previewing a locked PDF file, the phrase “<Secure/Locked> appears at the end of its
filename and a lock icon appears in the upper right corner of the Preview window. You
can not edit locked PDF files.
Lock icon
Displaying full-screen previews
You can open a selected page in the Preview window as a full-screen image for a more
detailed inspection.
NOTE: Full-screen previews are not supported for FreeForm jobs.
TOVIEWAFULL-SCREENPREVIEWOFAJOB
•Select a page in the Preview window and click the Full-Screen Preview control (see
page 4-2).
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4-4Previewing and Manipulating Jobs
4
Thumbnail
Previous Page
Next Page
Rotate (90, 180, or 270 degrees)
NOTE: The full-screen preview may take a few moments to open. The full-screen
preview window is independent of Command WorkStation or Command
WorkStation LE and may appear behind the application on the screen. Bring the fullscreen preview window to the front, if necessary.
Command WorkStation
Page 99
4-5Previewing jobs
4
Command WorkStation LE
Thumbnail
Zoom In
Zoom Out
Rotate (90, 180, or 270 degrees)
Scroll bar (to view other pages)
Next Page
Previous Page
Use the controls (represented by icons) in the full-screen preview to change the zoom
level, rotate the page, display other pages, or return to the thumbnail preview.
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4-6Previewing and Manipulating Jobs
4
TOEDITAJOB
1.In Command WorkStation, select a processed/held job in the Active Jobs window, or
2.Choose Preview from the Actions menu.
Editing and merging jobs
Use the Preview windows to reorder and edit the pages of a job, or merge pages from
several jobs into a single job.
Editing jobs
The Preview window includes controls that allow you to make page-level edits to a job.
select a FreeForm master job in the FreeForm panel. In Command WorkStation LE,
select a processed/held job in the Active Jobs window.
The Preview window opens, displaying thumbnails of the pages in the job.
3.Select the pages you want to edit.
Shift-click to select multiple, sequential pages; Ctrl-click (Command WorkStation) or
Command-click (Command WorkStation LE) to select multiple, non-sequential
pages.
4.Apply the desired edits.
To apply edits to the selected page, click any of the controls that appear under the title
bar of the Preview window (for an illustration, see page 4-2):
Full-Screen Preview—Opens a full-screen preview of the selected page (see page 4-3).
The full-screen preview allows you to rotate the selected page.
Duplicate—Duplicates the selected page.
Delete—Deletes the currently selected page.
Undo—Reverses recently performed edits.
Redo—Reapplies recently performed edits. This control is available for Command
WorkStation LE only.
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