Toshiba FIERY GA-1121 Management Manual

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TOSHIBA GA-1121

JOB MANAGEMENT GUIDE

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About the Documentation

This manual is part of a set of TOSHIBA GA-1121 (Fiery X3e+) documentation that includes the following manuals for users and system administrators:

•The Quick Start Guide summarizes the steps for configuring the TOSHIBA GA-1121 and printing. It also describes how to access the online documentation.

•The User Software Installation Guide describes how to install software from the User Software CD to enable users to print to the TOSHIBA GA-1121, and also describes setting up printing connections to the GA-1121.

•The Configuration Guide explains basic configuration and administration of the TOSHIBA GA-1121 for the supported platforms and network environments. It also includes guidelines for setting up UNIX, Windows NT 4.0/2000/Server 2003, and Novell NetWare servers to provide printing services to users.

•The Printing Guide describes the printing features of the TOSHIBA GA-1121 for users who send jobs from their computers.

•The Color Guide provides information on managing the color output of the GA-1121. It explains how to calibrate your TOSHIBA GA-1121 and take advantage of the ColorWise ColorWise Pro Tools

color management system, as well as features in

™

•The Fiery Color Reference addresses concepts and issues associated with managing color output of the TOSHIBA GA-1121 and outlines key workflow scenarios. In addition, it offers information on printing color documents from popular Microsoft Windows and Apple Mac OS applications.

•The Job Management Guide explains the functions of the job management utilities, including Command WorkStation

™

and DocBuilder Pro™, and how you can use them to monitor and control jobs on the TOSHIBA GA-1121. This manual is intended for an operator or administrator, or a user with the necessary access privileges, who monitors and manages job flow, performs color calibration, and troubleshoots problems that may arise.

• Release Notes provide last-minute product information and workarounds for some of the problems you may encounter.

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This publication is protected by copyright, and all rights are reserved. No part of it may be reproduced or transmitted in any form or by any means for any purpose without express prior written consent from Electronics for Imaging, Inc. Information in this document is subject to change without notice and does not represent a commitment on the part of Electronics for Imaging, Inc.

This publication is provided in conjunction with an EFI product (the “Product”) which contains EFI software (the “Software”). The Software is furnished under license and may only be used or copied in accordance with the terms of the Software license set forth below.

The Product may be covered by one or more of the following U.S. Patents: 4,917,488, 4,941,038, 5,109,241, 5,150,454, 5,150,454, 5,170,182, 5,212,546, 5,278,599, 5,335,040, 5,343,311, 5,424,754, 5,467,446, 5,506,946, 5,517,334, 5,537,516, 5,543,940, 5,553,200, 5,565,960, 5,615,314, 5,619,624, 5,625,712, 5,640,228, 5,666,436, 5,760,913, 5,818,645, 5,835,788, 5,866,856, 5,867,179, 5,959,867, 5,970,174, 5,995,724, 6,002,795, 6,025,922, 6,041,200, 6,046,420, 6,065,041, 6,067,080, 6,112,665, 6,116,707, 6,118,205, 6,122,407, 6,134,018, 6,141,120, 6,151,014, 6,166,821, 6,184,873, 6,185,335, 6,201,614, 6,215,562, 6,219,659, 6,222,641, 6,224,048, 6,225,974, 6,226,419, 6,239,895, 6,256,108, 6,265,676, 6,266,051, 6,269,190, 6,289,122, 6,292,177, 6,292,270, 6,300,580, 6,310,697, 6,323,893, 6,326,565, 6,327,047, 6,327,050, 6,327,052, 6,330,071, 6,331,899, 6,335,723, 6,340,975, 6,341,017, 6,341,018, 6,341,307, 6,348,978, 6,356,359, 6,369,895, 6,373,003, 6,381,036, 6,400,443, 6,414,673, 6,424,340, 6,429,949, 6,449,393, 6,456,280, 6,476,927, 6,490,696, 6,501,461, 6,501,565, 6,519,053, D341,131, D406,117, D416,550, D417,864, D419,185, D426,206, D430,206, D439,851, D444,793, RE33,973, RE36,947

Trademarks

Bestcolor, ColorWise, EDOX, EFI, Fiery, the Fiery logo, Fiery Driven, RIP-While-Print and Spot-On are registered trademarks of Electronics for Imaging, Inc. in the U.S. Patent and Trademark Office and/or certain other foreign jurisdictions.

The Best logo, the Electronics for Imaging logo, the Fiery Driven logo, the Intelligent Device Management logo, the PrintMe logo, the Splash logo, the Unimobile logo, the Velocity OneFlow logo, Everywhere You Go, Changing the Way the World Prints, AutoCal, AutoGray, Best, ColorCal, Command WorkStation, Device IQ, DocBuilder, DocBuilder Pro, DocStream, FreeForm, Fiery Link, Fiery Prints, Fiery Spark, Intelligent Device Management, NetWise, PrintMe, PrintMe Enterprise, PrintMe Networks, RIPChips, ScanBuilder, SendMe, Splash, Uni m o b i le , Ve l o cit y, Ve loc i t y B alan c e , Vel o c i t y Bui l d , Velocity Estimate, Velocity Exchange, Velocity OneFlow, Velocity Scan, VisualCal, WebInstaller, WebScan, WebSpooler, WebStatus, and WebTools are trademarks of Electronics for Imaging, Inc.

All other terms and product names may be trademarks or registered trademarks of their respective owners, and are hereby acknowledged.

Legal Notices

APPLE COMPUTER, INC. (“APPLE”) MAKES NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE APPLE SOFTWARE. APPLE DOES NOT WARRANT, GUARANTEE, OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE APPLE SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY, RELIABILITY, CURRENTNESS, OR OTHERWISE. THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE APPLE SOFTWARE IS ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY SOME STATES. THE ABOVE EXCLUSION MAY NOT APPLY TO YOU.

IN NO EVENT WILL APPLE, ITS DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS BE LIABLE TO YOU FOR ANY CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE APPLE SOFTWARE EVEN IF APPLE HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME STATES DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU.

Apple’s liability to you for actual damages from any cause whatsoever, and regardless of the form of the action (whether in contract, tort [including negligence], product liability or otherwise), will be limited to $50.

PANTONE® Colors displayed in the software application or in the user documentation may not match PANTONE-identified standards.þ Consult current PANTONE Color Publications for accurate color. PANTONE® and other Pantone, Inc. trademarks are the property of Pantone, Inc.þ © Pantone, Inc., 2003.

Pantone, Inc. is the copyright owner of color data and/or software which are licensed to Electronics for Imaging, Inc.,þto distribute for use only in combination with the products, or software of Electronics for Imaging, Inc. þPANTONE Color Data and/or Software shall not be copied onto another disk or into memory except as part of the delivery of the Electronics for Imaging, Inc., products or software.

This product includes software developed by the Apache Software Foundation (http://www.apache.org/).

Part Number: 45040217

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FCC Information

WARNING: FCC Regulations state that any unauthorized changes or modifications to this equipment not expressly approved by the manufacturer could void the user’s authority to operate this equipment.

Class A Compliance

This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, and uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause interference in which case the user will be required to correct the interference at his own expense.

Industry Canada Class A Notice

This Class A digital apparatus complies with Canadian ICES-003.

Avis de Conformation Classe A de l’Industrie Canada

Cet appareil numérique de la Classe A est conforme à la norme NMB-003 du Canada.

RFI Compliance Notice

This equipment has been tested concerning compliance with the relevant RFI protection requirements both individually and on system level (to simulate normal operation conditions). However, it is possible that these RFI Requirements are not met under certain unfavorable conditions in other installations. It is the user who is responsible for compliance of his particular installation.

Dieses Gerät wurde sowohl einzeln als auch in einer Anlage, die einen normalen Anwendungsfall nachbildet, auf die Einhaltung der Funkentstörbestimmungen geprüft. Es ist jedoch möglich, dass die Funkentstörbestimmungen unter ungünstigen Umständen bei anderen Gerätekombinationen nicht eingehalten werden. Für die Einhaltung der Funkentstörbestimmungen einer gesamten Anlage, in der dieses Gerät betrieben wird, ist der Betreiber verantwortlich.

Compliance with applicable regulations depends on the use of shielded cables. It is the user who is responsible for procuring the appropriate cables.

Die Einhaltung zutreffender Bestimmungen hängt davon ab, dass geschirmte Ausführungen benützt werden. Für die Beschaffung richtiger Ausführungen ist der Betreiber verantwortlich.

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Contents

About the Documentation

Introduction

About this manual xiii

Terminology xiv

Chapter 1: About Job Management

Job environments 1-1

Levels of job control 1-1

Setting up an operator-controlled environment 1-2

Understanding job flow 1-2

Spooling, processing, and printing 1-3

Visualizing job flow 1-4

Communicating with users 1-5

What the operator should check 1-7

Overview of the job management utilities 1-8

Command WorkStation 1-8

Command WorkStation LE 1-9

Fiery Spooler 1-9

Chapter 2: Introduction to Command WorkStation and Command

WorkStation LE

The graphical interface 2-1

Active Jobs window 2-4

Jobs window 2-5

Activity Monitor 2-7

Job status indicators 2-10

Action buttons 2-11

Preview windows 2-11

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viii Contents

Monitoring single or multiple GA-1121 servers* 2-11

Customizing the graphical interface 2-12

Using layout styles* 2-12

Showing, hiding, and arranging components 2-12

Using commands 2-14

Menu bar 2-14

Context-sensitive menus 2-23

Preparing to work with Command WorkStation or Command WorkStation LE 2-23

Connecting to the GA-1121 2-23

Printing GA-1121 information pages 2-25

Setting preferences 2-28

Correcting tray alignment* 2-30

Managing GA-1121 fonts 2-32

Chapter 3: Using Command WorkStation or Command WorkStation LE

Starting up and logging in 3-1

Logging in to the GA-1121 3-2

Access levels 3-5

Logging out 3-6

Removing the GA-1121 from the server list 3-6

Monitoring jobs 3-7

Selecting jobs 3-7

Sorting job displays 3-8

Customizing job ticket information 3-8

Managing job flow 3-10

Importing jobs 3-10

Using job management commands 3-13

Viewing and overriding print settings 3-14

Managing jobs on multiple GA-1121 servers* 3-18

Canceling jobs 3-19

Printing Fiery FreeForm variable data documents 3-20

Creating and monitoring FreeForm masters 3-20

Using FreeForm masters with variable data jobs 3-22

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Tips for using Fiery FreeForm 3-23

Archiving jobs 3-24

Using the Job Log 3-26

Searching for jobs 3-27

Chapter 4: Previewing and Manipulating Jobs

Previewing jobs 4-1

Displaying thumbnail previews 4-1

Preview window controls 4-2

Displaying full-screen previews 4-3

Editing and merging jobs 4-6

Editing jobs 4-6

Merging jobs 4-8

Chapter 5: Using DocBuilder Pro

Previewing, editing, and merging jobs 5-1

Imposition window 5-3

Job previews 5-4

Navigating in the Imposition window 5-6

Switching between page view and layout view 5-8

Setting magnification levels 5-9

Viewing the sheets 5-10

Using templates 5-11

Saving your work 5-12

Chapter 6: Advanced Features of DocBuilder Pro

Mixed Page mode and Fixed Page mode 6-1

Imposition settings 6-2

Sheet settings 6-3

Layout settings 6-5

Scale settings 6-10

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xContents

Finishing settings 6-14

Modifying the layout manually 6-18

Reordering pages in Layout mode 6-18

Adding, duplicating, and deleting sheets 6-19

Editing page content 6-21

Rotating pages 6-22

Setting gutter sizes 6-23

Managing templates 6-24

Tips for using the Imposition feature of DocBuilder Pro 6-26

Page-level operations 6-26

Saving imposed jobs 6-26

6-27

Chapter 7: Fiery Spooler

Tracking and managing jobs with Fiery Spooler 7-1

About the Fiery Spooler window 7-2

Manipulating job options and job flow 7-4

Overriding job option settings 7-6

Job icons 7-7

Spool area 7-7

RIP area 7-9

Print area 7-9

Previewing, editing, and merging jobs 7-10

Previewing raster jobs 7-10

Displaying full-screen previews 7-12

Editing and merging raster files 7-13

Using the Job Log 7-17

Connecting to a different GA-1121 from Fiery Spooler 7-19

Appendix A: Basics of Imposition

Printing books with the Imposition feature of DocBuilder Pro A-1

Basics of imposition layout A-1

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Printer’s marks A-4

Additional sheets A-6

Binding methods A-7

Gang-Up printing A-9

Appendix B: Templates

1-Up Full Bleed B-1

2-Up Perfect B-2

2-Up Saddle B-4

3-Up Trifold Brochure B-6

4-Up Gate Fold B-8

4-Up Head to Head B-10

4-Up Z-Fold B-12

Appendix C: Troubleshooting

Error messages C-1

Troubleshooting C-2

Command WorkStation or Command WorkStation LE does not respond C-2

Unexpected printing results C-3

Clearing the server C-4

Users are unable to connect to the GA-1121 C-4

Setup error messages C-5

Index

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xiii About this manual

Introduction

This manual is intended for Toshiba GA-1121 operators and administrators, or users with the necessary access privileges, who monitor and manage job flow, manipulate jobs, and troubleshoot problems that may arise. It describes the functions and features of the Fiery WorkStation LE, and Fiery Spooler

job management utilities—Command WorkStation, Command

™

—for the purposes of job management and

quality control.

NOTE: In this guide, the term “GA-1121” is used to refer to the Toshiba GA-1121. The

term “copier/printer” is used to refer to the e-STUDIO211c/311c/2100c/3100c. The term “Windows” is used to refer to Windows 98, Windows Me, Windows NT 4.0, Windows 2000, Windows XP, and Windows Server 2003, wherever appropriate. Illustrations of Windows software may not necessarily reflect the version of Windows that you use.

About this manual

This manual is organized as follows:

• Chapter 1 provides preliminary background information about job management and introduces the Fiery job management utilities. It explains how to set up an operator-controlled print environment and discusses job workflows that commonly occur on the GA-1121.

• Chapter 2 introduces the Command WorkStation and Command WorkStation LE user interfaces. It also provides information on basic Command WorkStation and Command WorkStation LE functions, such as printing GA-1121 information pages and setting preferences.

• Chapter 3 provides instructions on how to monitor and manage job flow using Command WorkStation and Command WorkStation LE. It explains how to hold, process, print, and cancel selected jobs, and how to track and archive printed jobs.

• Chapter 4 describes how to preview, edit, and merge jobs using the Preview windows of Command WorkStation and Command WorkStation LE.

• Chapter 5 describes how to use the Imposition feature of DocBuilder Pro to arrange the pages of your print job in special layouts for folding, binding, or cutting after printing. The Imposition feature is available only if you have installed the DocBuilder Pro option for Command WorkStation.

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xiv Introduction

• Chapter 6 provides instructions on using advanced aspects of DocBuilder Pro to create custom layouts and take full advantage of Imposition features.

• Chapter 7 describes Fiery Spooler, which you can use to view and manage GA-1121 job activity.

• Appendix A provides an overview of the terms and concepts of imposition, including various folding, binding, and cutting methods.

• Appendix B describes the built-in templates available from the Imposition feature of DocBuilder Pro.

• Appendix C provides basic troubleshooting information.

Terminology

Specific terms are explained as they are introduced. However, the following general terms are used throughout:

PostScript (PS)—A computer language designed as a page description language. The

• GA-1121 uses this language to image the page and communicate with applications and the copier/printer.

The term “PostScript” can also be used to refer to PDF data jobs. PDF is a structured form of PostScript that provides the ability to preview, scale, and reorder pages. Where applicable, the term “PDF” is specifically used to refer to PDF data or jobs.

•

Printer Control Language (PCL)—A computer language designed as a page

description language. The GA-1121 uses this language to image the page, and communicate with applications and the copier/printer.

•

Job—A file consisting of PostScript or PCL commands and comments that describe

the graphics, sampled images, and text that should appear on each page of a document, and the printer options that should be used in printing, such as media or finishing options.

•

Spool—Write to a disk. Used in this manual to refer to a PostScript or PCL print job

saved to the GA-1121 hard disk drive in preparation for processing and printing.

•

RIP—Acronym for raster image processing, which changes PostScript or PCL

commands into descriptions of each mark on a page. In common use as a noun, a “raster image processor” (RIP) is the computer processor that performs this function.

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xv About this manual

The GA-1121 RIP changes text and graphics commands in PostScript or PCL into specifications for each dot of toner deposited on a page by the copier/printer.

•

Process—The term “process” is used interchangeably with the term “RIP” in this

manual to refer to raster image processing.

•

Print—The task of rendering, or imaging, a page or job on a print device.

These concepts explain how the GA-1121 and the copier/printer work together as a powerful printing system.

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1-1 Job environments

Chapter 1: About Job Management

This chapter explains the basic principles of job management in an operator-controlled print environment and provides an overview of the GA-1121 job management utilities.

Job environments

The GA-1121 supports several control levels of printing, job management, and Setup, and gives you the flexibility to choose a configuration that corresponds to the requirements of your site.

Levels of job control

The following descriptions outline the range of levels of job control that may exist in your environment:

• At one extreme, an operator in a high-volume printing environment controls the entire job flow and all printing. Print jobs arriving from remote users are spooled to the GA-1121 hard disk drive and stored until the operator decides it is time to print them. Additional functions (job overrides, prioritizing, and font management) are reserved for the operator.

• At the other extreme, anyone on the local network can control all printing and GA-1121 functions; operator intervention is not required. Users can print from their workstations to any of the published print connections. Anyone can use the job management utilities to control any print job.

You can implement intermediate levels of job control in your environment. However, the job management utilities are best suited for an operator-controlled environment.

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1-2 About Job Management

Setting up an operator-controlled environment

This manual assumes you are working in an operator-controlled environment with responsibility for managing job flow. To establish an operator-controlled environment, you or the administrator must complete the following tasks:

Set up password privileges—The administrator must set up separate passwords for

operator access and administrator access to the GA-1121. For instructions on setting up passwords, see the Configuration Guide.

Publish the Hold queue only—The administrator must enable only the Hold queue,

not the Direct connection or the Print queue, in Setup. (For more information, see the

Configuration Guide.) This ensures that all jobs sent by remote users are spooled and

held on the GA-1121, in preparation for job management by the operator.

Establish communication between users and the operator—The operator and remote

users must agree on a method for communicating print needs, such as Fiery FreeForm notes fields (see page 1-5).

™

masters. Users can attach instructions to jobs using print option and

Understanding job flow

In an operator-controlled printing environment, remote users send jobs to the Hold queue of the GA-1121. Using a job management utility, the operator views the list of held jobs and decides when to release each job for processing and printing.

The operator may also intervene during the workflow, stopping jobs as they are processed or printed, placing jobs on hold for future action, or overriding the user-defined print settings for a job. In some cases, the operator may even modify a job, duplicating or removing pages, or merging it with pages from another job before releasing it for printing.

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1-3 Understanding job flow

Spooling, processing, and printing

Spooling

Processing

Printing

To understand job flow through the GA-1121, it is helpful to consider the three main stages of printing.

Spooling—When a job file is sent over the network by a remote user or imported from

disk, it arrives at the GA-1121 and spools to a location on the hard disk drive. After spooling completely, the job is held on the hard disk drive, where it awaits further instructions from the operator.

Processing (RIPping)—When the operator releases the job file, it undergoes raster

image processing (RIPping) at the GA-1121. During processing, the job file is interpreted as a raster image. This raster image contains the data required by the copier/printer to print the job the way its originator intended. In the raster image, data associated with each dot is rendered on the copier/printer. The raster data tells the copier/printer whether or not to apply toner to each position on the page.

Printing—After processing, the job typically moves on to the printing stage. During

this stage, the raster image associated with the job is transferred from the GA-1121 to the copier/printer at a high speed. The raster image is then rendered onto paper, and the job is printed.

While original job files are saved to the GA-1121 hard disk drive, raster images are typically deleted after printing. The operator can issue commands to save and hold the raster image on the hard disk drive along with the original job file. Saving the raster image to the hard disk drive offers two advantages: raster files are already processed, so they print quickly, and each part of the raster file is still identified with a page in the original document, so you can access individual pages of a saved raster file.

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1-4 About Job Management

Visualizing job flow

As the operator, your job management tools permit holding and releasing a job at any stage of the job flow. In the following illustration, solid boxes indicate the types of job status flags you may see in the Command WorkStation or Command WorkStation LE Active Jobs window. Boldface items represent commands you can issue from a job management utility to release held jobs.

Spooling

PostScript and PCL data

PostScript, PCL, and raster data

Processing (RIPping)

Spooled/Held

Process (RIP) and Hold Print and HoldPrint

Processing (RIPping)

Processed/Held

PrintingPrinting Printing

Printed

Processing (RIPping)

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1-5 Communicating with users

Each command initiates a job workflow:

Print—When you issue the Print command for a held job, the job is released for

immediate processing and printing on the GA-1121.

Print and Hold—When you issue the Print and Hold command for a held job, the job

is released for immediate processing and printing. However, a raster copy of the original job remains in processed/held status, even after the original job finishes printing.

Process (RIP) and Hold—When you issue the Process and Hold command (Command

WorkStation or Command WorkStation LE) or RIP and Hold command (Fiery Spooler) for a held job, the job is released for processing and then held in processed/ held status indefinitely. To release the job for immediate printing, you must issue the Print command. A raster copy of the original job remains in processed/held status, even after the original job has finished printing.

Communicating with users

As the operator, you can use the job management tools to communicate with users who originate print jobs. You can help users become better informed about the GA-1121 and the copier/printer so that they can choose the appropriate options for their jobs by supplying the following information:

GA-1121 device information

• The name of the GA-1121 on the network and the names of the network servers sharing it

• The IP address or DNS name of the GA-1121, to allow users access to Fiery WebTools

• List of default copier/printer settings and other settings

™

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1-6 About Job Management

• List of installed fonts

If their applications do not download fonts automatically, can users download fonts to the GA-1121? Should users embed fonts in documents or supply them for you to download?

• Resident calibration target and date of current measurements

• Custom simulations

Are custom simulations available? If so, what type of targets do they represent? Although users see these print options, they should not select them if there are no custom targets on the GA-1121.

• List of installable options for the copier/printer

• Available media, alternative choices, and standard tray/media configurations

Printing information

• Duration for jobs to be held on the GA-1121 before deletion

• Instructions for setting up the printer on client computers

• Sources of PostScript printer drivers, PPDs, color reference files, and additional information

• Recommended PPD settings

• Conflicting settings and common PostScript errors

• FreeForm information regarding use of master and variable data

• Imposition information regarding use of the DocBuilder Pro option

• Characteristics of commonly used output color profiles

• Requirements for Notes fields (information that appears in the Job Log)

For example, department name, account code, phone number, or extension. Is particular information mandatory at your site?

• Suggestions for what to enter in the Instructions field

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1-7 Communicating with users

What the operator should check

Users specify print options with jobs they send to the printer. They can also use the Instructions and Notes fields to communicate special print requirements and accounting information. Together, this user-specified information that accompanies the job is called a job ticket.

As the operator, we recommend that you tell remote users which job ticket information you check when receiving a print job, and the information you require in order to print jobs they send.

Job ticket information

You can view and potentially override the print options specified by users by checking job ticket information. To display user-defined print options, choose Properties in Command WorkStation or Command WorkStation LE (see page 3-14), or Override Print Settings in Fiery Spooler (see page 7-6).

Notes fields

Users can enter accounting information in the Notes fields, such as:

• User name and phone number

• Billing information

• Job cost information

Instructions field

Users can also enter information in the Instructions field to communicate special print requirements, such as:

• Priority, due date, and request for notification

•Number of copies

• Type and quantity of paper

• Request for color check by the operator

• Request to hold job for future printing or reprinting, and future job instructions

• Instructions to merge job with another job

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1-8 About Job Management

• Fiery FreeForm information regarding the use of master and variable data

• Imposition instructions

Overview of the job management utilities

The GA-1121 includes the following job management utilities:

• Command WorkStation

• Command WorkStation LE (Mac OS X 10.2/10.3)

• Fiery Spooler (Mac OS 9.x)

These utilities are designed for use by operators who must track and manage jobs and oversee general job flow through the GA-1121. All the utilities offer the following job management features:

• Monitoring activity on the GA-1121 and controlling job flow

• Viewing and overriding user-defined print option settings

• Editing and merging job files

• Tracking job activity through the Job Log

Command WorkStation

The most powerful of the job management utilities, Command WorkStation can be installed on a Microsoft Windows computer that has a network connection to the GA-1121. In addition to the job management functions previously outlined, Command WorkStation offers a customizable user interface for monitoring and managing jobs on multiple GA-1121 servers simultaneously.

For an introduction to the Command WorkStation user interface, see Chapter 2. For information on monitoring, managing, and archiving jobs with Command WorkStation, see Chapter 3.

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1-9 Overview of the job management utilities

Command WorkStation LE

Command WorkStation LE allows operators and users to manage jobs from a Mac OS X (10.2/10.3) computer with a network connection to the GA-1121.

The features of Command WorkStation LE are similar to those of Command WorkStation. For information on Command WorkStation LE, see Chapters 2 and 3.

Fiery Spooler

Fiery Spooler must be installed on a networked Mac OS 9.x computer and can only be used on that computer.

Fiery Spooler offers job management functions similar to those of Command WorkStation. The default Fiery Spooler user interface is shown in the following illustration.

Spool status bar

Spool area

RIP status bar

RIP area

Print status bar

Print area

Thumbnail B

Thumbnail A

For more information about using Fiery Spooler, see Chapter 7.

Page 26

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2-1 The graphical interface

Chapter 2: Introduction to Command WorkStation and Command WorkStation LE

This chapter provides an introduction to the Command WorkStation and Command WorkStation LE graphical user interfaces. To follow along in the software as you read the chapter, log in to the application with an Operator or Administrator password, as described on page 3-2.

Once you are logged in, you can tour the application. Your exploration will be more complete if you have some jobs in the Active Jobs window (jobs in the Hold queue), and can send more jobs from a nearby computer.

The chapter also describes Setup functions such as printing GA-1121 information pages, setting application preferences, and managing GA-1121 fonts.

NOTE: Unless otherwise specified, information in this chapter applies to both

Command WorkStation and Command WorkStation LE. Sections that apply exclusively to Command WorkStation are denoted by an asterisk (*). Sections that apply exclusively to Command WorkStation LE are denoted by a dagger (†). In cases where the two applications are nearly identical, only Command WorkStation illustrations are shown.

The graphical interface

Command WorkStation and Command WorkStation LE provide graphical means to monitor, preview, and manage jobs on one or more GA-1121 servers. You can hide or rearrange the components in the interface to create custom layouts that meet your job management needs.

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2-2 Introduction to Command WorkStation and Command WorkStation LE

The following illustrations show the components of Command WorkStation and Command WorkStation LE.

Command WorkStation

1 Menu bar (see page 2-14) 2 Job status indicators (see page 2-10) 3 Action buttons (see page 2-11) 4 Active Jobs window (see page 2-4) 5 Jobs window (see page 2-5) 6 Activity Monitor (see page 2-7)

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2-3 The graphical interface

Command WorkStation LE

1 Action buttons (see page 2-11) 2 Active Jobs window (see page 2-4) 3 Jobs window (see page 2-5) 4 Activity Monitor (see page 2-7)

The following sections describe each component in Command WorkStation and Command WorkStation LE.

Page 30

Server selection menu

ob ticket information

2-4 Introduction to Command WorkStation and Command WorkStation LE

Active Jobs window

The Active Jobs window dynamically displays the status and job ticket information of jobs that are currently being held, processed, or printed on the GA-1121. The title bar displays the total number of jobs and the total number of held jobs currently being monitored.

The Active Jobs window is always displayed. You cannot hide or drag it to a different location. By issuing job management commands, you release held jobs in the window for processing and printing, cancel jobs currently processing or printing, and send jobs back to held status for future action. For more information on the status flags displayed in the Active Jobs window, see “Job status indicators” on page 2-10.

Command WorkStation

ob ticket information

Command WorkStation LE

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2-5 The graphical interface

In the Active Jobs window, you can:

• Monitor and manage jobs on the GA-1121 (see page 3-7)

• Customize job ticket information (see page 3-8)

• Monitor jobs on multiple GA-1121 servers* (see page 2-11)

Jobs window

The Jobs window displays information about jobs that have printed successfully through a connected GA-1121. The window is divided into four layered panels. Click the selection tabs at the bottom of the window to move between different panels.

The following illustration shows the Jobs window for Command WorkStation, which is nearly identical to the Jobs window for Command WorkStation LE.

Printed Jobs tab

In each panel, the title bar displays the name of the panel and the total number of jobs displayed.

All panels of the Jobs window allow you to customize the job ticket information (see

page 3-8).

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2-6 Introduction to Command WorkStation and Command WorkStation LE

Printed Jobs panel

The Printed Jobs panel lists all jobs that have been printed from the GA-1121. Newly printed jobs are added to the top of the list. The Printed Jobs panel lists all printed jobs until the job limit (determined by the administrator in GA-1121 Setup) is reached. When the first job over the limit is printed, the oldest job is deleted from the Printed Jobs list.

NOTE: The Printed Jobs panel doesn’t list the following types of jobs: jobs printed

though the Direct queue and jobs printed with the Print Pages command.

Archive panel

The Archive panel lists all files and jobs stored in the job archive.

For information about using the Archive panel, see “Archiving jobs” on page 3-24.

FreeForm panel

The FreeForm panel lists the names of all master files used for Fiery FreeForm variable data printing. Jobs listed in the FreeForm panel represent master files that have already been RIPped and stored on the GA-1121.

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2-7 The graphical interface

The FreeForm panel is not available if you logged in as Guest. For information on working with FreeForm jobs and the FreeForm panel, see page 3-20.

Job Log panel

The Job Log panel lists all processed and printed jobs and includes the date and time the jobs were printed.

The Job Log panel is not available if you logged in as Guest. For information on using the Job Log panel, see page 3-26.

Activity Monitor

The Activity Monitor displays a summary of the job activity on all GA-1121 servers or a selected GA-1121. The activity shown can include jobs released for spooling, processing (RIPping), or printing. Held jobs do not appear in the Activity Monitor.

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2-8 Introduction to Command WorkStation and Command WorkStation LE

Display the Activity Monitor by choosing Activity Monitor from the Windows menu. In Command WorkStation, you can use the server selection menu in the Active Jobs window to display job activity for an individual GA-1121, or for all servers (see

page 2-11).

All Servers view*

In Command WorkStation, the All Servers view of the Activity Monitor summarizes the activity on all connected GA-1121 servers.

•

Server Name—Each GA-1121 appears in a Server Name bar. Click the bar to expand

or collapse activity information for a particular GA-1121.

•

Spooling, processing, and printing jobs—When you expand the Server Name bar

for an GA-1121, any current job activity on that GA-1121 appears next to a corresponding status box (spooling, processing, or printing). If the Command Workstation for the GA-1121 is connected to more than one copier/printer, the copier/printer handling the job is listed under the job name. When no activity occurs on the GA-1121, the status boxes read Idle.

•

Error conditions—When an error occurs, the Server Name bar for the affected

GA-1121 appears highlighted in red. Details of the error appear under the expanded bar.

Selected Server view

When you select an individual GA-1121 in Command WorkStation, the Activity Monitor provides a more detailed summary of the current activity on that GA-1121. In Command WorkStation LE, the Activity Monitor always displays the current activity on the connected GA-1121. Animated images provide visual indications of the job activity.

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2-9 The graphical interface

Jobs being held, waiting to process, or waiting to print are not displayed.

Command WorkStation

Four sections appear for a selected server. Click the title bar for each section to expand or collapse the display of each section.

Spooling—Displays the file name of the job spooling to the GA-1121 hard disk.

Processing—Displays the file name of the job currently being processed (RIPped),

along with an animated preview of the page currently being processed.

Printing—Displays the file name of the job currently being printed, and the page

number currently printing. With multiple copies, the copy number is also displayed.

General Info—Displays the total and available hard disk drive space, and the total and

available memory of the GA-1121. This section also provides the GA-1121 name, system software version, technical support number, and copier/printer name.

Command WorkStation LE

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2-10 Introduction to Command WorkStation and Command WorkStation LE

Job status indicators

Job status indicators define the color in the Active Jobs window and Activity Monitor to indicate the current status of jobs. For information on how each indicator relates to job flow on the GA-1121, see “Understanding job flow” on page 1-2.

In Command WorkStation, a key for the job status indicators is displayed below the menu bar:

The color-coded job status indicators identify:

spooling (white)—The job file is being copied to the GA-1121 hard disk drive.

spooled/held (light yellow)—The job has been downloaded to the GA-1121 hard disk

drive and requires job management instructions from the operator.

waiting to process (light blue)—The job is queued to be processed (RIPped).

processing (medium blue)—The job is currently being processed (RIPped).

processed/held (dark yellow)—The job has been processed (RIPped) and requires job

management instructions from the operator.

waiting to print (light green)—The job is queued to be printed on a copier/printer

connected to the GA-1121.

printing (bright green)—The job has been received by a copier/printer connected to

the GA-1121.

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2-11 Monitoring single or multiple GA-1121 servers*

Action buttons

Action buttons provide convenient access to frequently used job management commands. You can also issue these commands by choosing them from the menu bar or the context-sensitive menus. For a detailed description of each Action button command, see the table on page 2-14.

Command WorkStation

Command WorkStation LE

TO ISSUE AN ACTION BUTTON COMMAND

1. Select a job in the Active Jobs window or the Jobs window.

2. Click the desired Action button.

When a command is unavailable in the current context, its Action button appears dimmed.

Preview windows

The Preview windows allow you to view thumbnail previews of selected jobs. You can also use the Preview windows to reorder and delete pages of a job, and to merge pages from several jobs into a single, merged job.

Monitoring single or multiple GA-1121 servers*

In Command WorkStation, you can set the Active Jobs window, Jobs window, and Activity Monitor to display job information for a single GA-1121 or all connected GA-1121 servers.

TO SPECIFY THE GA-1121 BEING MONITORED

1. Click the arrow in the server selection menu of the Active Jobs window, Jobs window, or Activity Monitor.

A menu appears, listing the names of all connected GA-1121 servers.

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2-12 Introduction to Command WorkStation and Command WorkStation LE

2. To display jobs for an individual GA-1121, choose the GA-1121 from the list. To monitor jobs for all connected GA-1121 servers, choose All Servers.

Print jobs on the specified GA-1121 servers are displayed.

Customizing the graphical interface

Command WorkStation and Command WorkStation LE offer you the flexibility of showing, hiding, rearranging, and docking user interface components to fit your workflow needs. For example, you may only need a few components, or you may prefer to arrange components side by side for ease of use. In Command WorkStation, you can also choose one of three preset layouts.

You can also customize the appearance of job ticket information in the Active Jobs and Jobs windows. For more information, see page 3-8.

Using layout styles*

Command WorkStation provides three preset and three customizable layout styles. When you choose the command corresponding to a layout style, the display updates to show a specific arrangement of components.

TO SELECT A LAYOUT STYLE

• Choose Layouts from the Window menu, and then choose a layout style from the submenu that appears.

You can choose one of three preset layouts (Default, Style 1, or Style 2) and three custom layouts. For a description of the components included with each of the preset layouts, see page 2-21.

You can define and change the configurations associated with the three custom layout styles. For details, see the following section.

Showing, hiding, and arranging components

Use Window menu commands to show or hide window components. You can also drag components to different locations in the window, and dock components side by side.

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2-13 Customizing the graphical interface

NOTE: You cannot hide or drag the menu bar or Active Jobs window to different

locations. These components always appear in the Command WorkStation or Command WorkStation LE window.

TO SHOW OR HIDE A COMPONENT

• Choose the command associated with the component from the Window menu.

When a component is displayed, a check mark appears next to it in the Window menu.

TO MOVE A COMPONENT TO ANOTHER LOCATION

• Click the window grip (three vertical lines) on the left side of the component’s title bar (Command WorkStation) or click the component’s title bar (Command WorkStation LE), and drag the window to the desired location.

Undocked components float in front of other components and appear with standard window frames. Drag the blank title bar of the window to move the component, or drag the edges of the window to resize the component. You can also click the window Close box to hide the component.

NOTE: When the Jobs window is docked, you can resize it vertically by clicking and

dragging its top edge.

TO DOCK OR UNDOCK A COMPONENT

• Double-click the window grip in the component’s title bar.

TO SAVE THE CURRENT DISPLAY CONFIGURATION AS A

LAYOUT STYLE IN COMMAND WORKSTATION*

1. Choose Save Layout from the Window menu.

2. In the dialog box that appears, choose the style you want to update, and, if desired, rename the style.

3. Click OK to save the new layout style.

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2-14 Introduction to Command WorkStation and Command WorkStation LE

Using commands

You can perform a wide variety of functions using Command WorkStation and Command WorkStation LE commands, which you access from menus in the menu bar at the top of the Command WorkStation or Command WorkStation LE window. When one or more jobs are selected, you can choose job management commands from context-sensitive menus. In addition, you can issue some job management commands by clicking their Action buttons (see page 2-11).

Menu bar

The menu bar contains commands for Command WorkStation or Command WorkStation LE. When a command is unavailable in the current context, it appears dimmed in the menu. When a command appears with a check mark, choosing it again toggles the command, turning it off.

The menu bar always appears in the Command WorkStation window, and cannot be dragged to a different location.

NOTE: In the following table, an asterisk (*) indicates that the command or menu is

available for Command WorkStation only. A dagger (†) indicates that the command or menu is available for Command WorkStation LE only.

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2-15 Using commands

Menu Command Submenu command Description

CWS LE† About LE† Displays information about the current version of

Command WorkStation LE

Preferences† Allows you to change the Command WorkStation LE

preference settings.

Services† The commands under this submenu are disabled for

Command WorkStation LE.

Hide CWS LE† Minimizes and hides the Command WorkStation LE

application window. The application continues to run in the background.

Hide Others† Minimizes and hides all currently running applications other

than Command WorkStation LE. The hidden applications continue to run in the background.

Show All† Maximizes and brings to the foreground all applications that

are currently running on the computer.

Quit CWS LE† Exits the Command WorkStation LE application.

File Import Job Imports a job file into the Direct, Hold, or Print queue of

the GA-1121.

Archived Job Imports an archived job file into the Hold queue of the

GA-1121.

Export Active Window* Exports the contents of the Active Jobs window to a

tab-delimited text file.

[current panel of Jobs Window]*

Job List† Exports the contents of the Active Jobs window to a

Job Log† Exports the contents of the Job Log panel to a tab-delimited

Print* Job Log* Prints the current Job Log on a local printer.

Active Window* Prints the contents of the current window on a local printer.

Exports the contents of the current panel of the Jobs window to a tab-delimited text file.

tab-delimited text file.

text file.

Exit* Closes the Command WorkStation application window.

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2-16 Introduction to Command WorkStation and Command WorkStation LE

Menu Command Submenu command Description

Close† Closes the Command WorkStation LE application window.

Edit Find Allows you to search selected GA-1121 servers for jobs that

match certain search criteria.

Preferences* Allows you to change the Command WorkStation preference

settings.

Undo, Cut, Copy, Paste†

Applies the specified action on the selection. For more information, see Mac OS Help.

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2-17 Using commands

Menu Command Submenu command Description

Actions Print Prints the selected job in the Active Jobs window, Printed

Jobs panel or Archive panel.

Delete Deletes the selected job in the Active Jobs window, Printed

Jobs panel, FreeForm panel, or Archive panel. You cannot delete jobs currently spooling, processing, or waiting to print.

Duplicate Duplicates the selected held and printed job in the Active

Jobs window.

Rename Allows you to rename the selected held job in the Active Jobs

window, or the selected job in the Printed Jobs panel or Archive panel.

Hold Holds the selected job waiting to process in the Active Jobs

window, or the selected job in the Printed Jobs or Archive panel, and marks the job with either the spooled/held flag or the processed/held flag.

Process and Hold Processes the selected job in the Active Jobs window, Printed

Jobs panel, or Archive panel, and holds a copy of the job. The copied job is marked with the processed/held flag.

Print and Hold Prints the selected job in the Active Jobs window, Printed

Jobs panel, or Archive panel, and holds a copy of the job. The copied job is marked with the processed/held flag.

Remove Raster Data

Properties Allows you to view and override print settings for the

Preview Opens the selected job in a Preview window. You can

Removes the raster data associated with the selected processed/held job in the Active Jobs window, or the selected raster job in the Printed Jobs or Archive panel; leaves the original PostScript job in place.

selected job in the Active Jobs window or Printed Jobs panel, or view print settings for the selected job in the FreeForm panel or Archive panel.

preview held jobs that reside in the Active Jobs window, as well as jobs that reside in the Printed Jobs panel, FreeForm panel, or Archive panel.

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2-18 Introduction to Command WorkStation and Command WorkStation LE

Menu Command Submenu command Description

Actions (cont.)

Server Log In/Log Out Allows you to log in or log out of the GA-1121 and add or

Archive Archives the selected held job in the Active Jobs window,

moving it to the Archive panel.

Send To* Sends the selected held job in the Active Jobs window to

another GA-1121.

Cancel Processing Cancels processing of the selected job in the Active Jobs

window. This command is available only for jobs displaying the processing status flag.

Cancel Printing Cancels printing of the selected job in the Active Jobs

window. This command is available only for jobs displaying the printing status flag.

remove GA-1121 servers from the list.

Setup* Opens the Setup options for the GA-1121.

Manage Color* Opens ColorWise Pro Tools. For more information, see the

Color Guide.

Manage Fonts Allows you to view and print a list of fonts on the GA-1121.

In Command WorkStation, it also allows you to fonts to the GA-1121, as well as delete fonts that you have downloaded.

download

Align Trays* Allows you to adjust placement of the printed image on the

Printing Groups* Allows the GA-1121 Administrator to set up printing groups

Restart Server Allows you to restart the GA-1121 without shutting down

page to correct for misalignments of the paper tray.

and passwords. For more information about Printing Groups and Secured Print (Member Printing), see the Configuration

Guide.

the GA-1121 hard disk drive. This command is available only if you are logged in as Administrator.

OTE: After you restart the GA-1121, you may need to log

in to the GA-1121 again to reestablish the connection.

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2-19 Using commands

Menu Command Submenu command Description

Reboot Server Allows you to restart the GA-1121, after shutting down the

GA-1121 hard disk drive. This command is available only if you are logged in as Administrator.

OTE: After you restart the GA-1121, you may need to log

in to the GA-1121 again to reestablish the connection.

Job Log* Export* Exports the contents of the Job Log panel to a tab-delimited

text file.

Export and Clear* Exports the contents of the Job Log panel to a tab-delimited

text file, and clears the contents of the job log for the GA-1121.

Clear Job Log† Clears the contents of the job log for the GA-1121.

Clear Server Allows the administrator to clear or delete the following file

types from the currently selected server: Held Jobs, Active Jobs, Printed Jobs, Archived Jobs - Server Internal, Archived Jobs - Network Links, FreeForm Masters, Job Log, and Scan Jobs.

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2-20 Introduction to Command WorkStation and Command WorkStation LE

Menu Command Submenu command Description

Server (cont.)

Print Pages

Suspend Printing Suspends or pauses printing on the GA-1121.

Resume Printing Resumes printing on the GA-1121.

Allows you to print the following information pages:

• PS Test Page

• PCL Test Page

• Configuration page

• Job Log

• Control Panel Map

• Color Charts

• PS Font List

• PCL Font List

• E-mail Log

• FTP Log

Command WorkStation also allows you to print the following information pages about the GA-1121 to the local printer:

• Archive Log

• Queues

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2-21 Using commands

Menu Command Submenu command Description

Window Layouts* Default* Displays the following Command WorkStation

components:

• Menu bar

• Job Status Helper

• Action buttons

• Active Jobs window

• Jobs window

• Activity Monitor (selected server view)

Style 1* Displays the following Command WorkStation

components:

• Menu bar

• Job status indicators

• Action buttons

• Active Jobs window

Style 2* Displays the following Command WorkStation

components:

• Menu bar

• Job status indicators

• Action buttons

• Active Jobs window

• Activity Monitor (all servers view)

Custom 1, Custom 2, or Custom 3*

Sets the Command WorkStation window to a custom layout previously defined and named using the Save Layout command.

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2-22 Introduction to Command WorkStation and Command WorkStation LE

Menu Command Submenu command Description

Window (cont.) Help*

Save Layout* Allows you to save and name the current Command

WorkStation display as a custom layout. Saved layouts appear as commands in the Window > Layouts submenu. You can save up to three custom layouts.

Jobs Window Switches the Jobs window on or off. A check mark next to

the command indicates that the Jobs window is displayed.

Activity Monitor Switches the Activity Monitor on or off. A check mark next

to the command indicates the Activity Monitor is displayed.

Action Buttons* Switches the Action buttons on or off. A check mark next to

the command indicates the buttons are displayed.

Job Status Helper* Switches the Job Status Helper on or off. A check mark next

to the command indicates the helper is displayed.

Tile Preview Windows†

Cascade Preview Windows†

Preview– <Job Name>

Displays active Preview windows in tiled formation so that the windows are simultaneously visible.

Displays active Preview windows in cascading formation so that the windows are stacked with their title bars visible.

Activates the open Preview window of the named job. This menu option appears for each open Preview window.

More Previews* Opens a Previews window, where you can activate, close,

cascade, and minimize the open Preview windows.

About Command WorkSt ati on*

Displays information about the current version of Command WorkStation.

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2-23 Preparing to work with Command WorkStation or Command WorkStation LE

Context-sensitive menus

When you select one or more jobs in the Active Jobs or Jobs window, you can display context-sensitive menus containing job management commands for selected jobs.

TO DISPLAY A CONTEXT-SENSITIVE MENU

1. Select one or more jobs in the Active Jobs or Jobs window.

For details on how to select jobs, see page 3-7.

2. Right-click the selected job (Command WorkStation) or Control-click the selected job (Command WorkStation LE).

When multiple jobs are selected, you can right-click or Control-click any of the selected jobs.

3. Choose the desired command from the context-sensitive menu.

Preparing to work with Command WorkStation or Command WorkStation LE

This section describes the setup and administrative tasks required to begin working with Command WorkStation or Command WorkStation LE.

Connecting to the GA-1121

In Command WorkStation, you can maintain connections to multiple GA-1121 servers simultaneously. In Command WorkStation LE, you can maintain a connection to one GA-1121 server at a time.

TO CONNECT TO THE GA-1121

1. Choose Log in/Log out from the Server menu.

The server list is displayed.

2. Select the GA-1121 from the list of GA-1121 servers you have connected to before.

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2-24 Introduction to Command WorkStation and Command WorkStation LE

The server list displays the GA-1121 servers you can monitor and manage from Command WorkStation or Command WorkStation LE. You can add and remove GA-1121 servers from the list of GA-1121 servers you frequently monitor.

Command WorkStation

Command WorkStation LE

Each row in the server list displays the name of a GA-1121, the name of the copier/ printer associated with that GA-1121, and a Login button.

3. Click the Login button next to the GA-1121 name to establish the connection.

4. Select the Administrator, Operator, or Guest option, enter your password, and then click Log In (Command WorkStation) or Login (Command WorkStation LE).

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Command WorkStation

Command WorkStation LE

Printing GA-1121 information pages

Use the Print Pages command to print information about the GA-1121. The pages provide useful reference information for setting up or troubleshooting the GA-1121.

TO PRINT GA-1121 INFORMATION PAGES

1. In the Active Jobs window, select the GA-1121 for which you want to print information pages.

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2. Choose Print Pages from the Server menu.

NOTE: To print information pages, you must be logged in to the GA-1121 as

Administrator.

A dialog box containing the information page options appears.

NOTE: Local Printer options are available in Command WorkStation only.

Command WorkStation

Server options

Command WorkStation LE

Local Printer options

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2-27 Preparing to work with Command WorkStation or Command WorkStation LE

3. For Command WorkStation, in the Select Printer area, specify where you want to print

4. In the Select Pages area (Command WorkStation) or in the Print Pages dialog box

the pages.

Server

—The pages you specify are printed to the GA-1121.

Local Printer—Allows you to print the Archive Log and Queues to any printer

installed on your Windows computer.

(Command WorkStation LE), specify the pages you want to print.

Each set of pages contains specific information about the GA-1121.

You can print the following pages from the GA-1121:

PS Test Page/PCL Test Page—Allows you to confirm that the GA-1121 is properly

connected to the copier/printer, and provides color and grayscale samples to troubleshoot problems with the copier/printer or the GA-1121. The following settings are among those listed on the Test Page: Server Name, Printer Model, color settings, calibration information, and date and time the Test Page was printed.

Configuration—Provides the current GA-1121 and copier/printer configuration. This

page lists general information about the hardware and software configuration of the GA-1121, current settings for all Setup options, information about the current calibration, and the network addresses of the GA-1121.

Job Log—Lists a log of the last 55 jobs processed or printed. For information on the

fields in the Job Log and printing it in other forms, see “Using the Job Log” on page 3-26.

Control Panel Map—Provides an overview of the screens you can access from the

Control Panel. For information on using these screens to set up the GA-1121, see the

Configuration Guide.

Color Charts—Provides samples of the RGB, CMY, and PANTONE colors available

from the GA-1121.

PS Font List—Lists all PostScript fonts currently resident on the GA-1121 hard disk

drive.

PCL Font List—Lists all PCL fonts currently resident on the GA-1121 hard disk.

E-mail Log—Lists a log of the E-mail jobs that have been sent and received over the

network using the E-mail feature. (This is displayed only when the E-mail service is enabled.)

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2-28 Introduction to Command WorkStation and Command WorkStation LE

5. Click Print (Command WorkStation) or OK (Command WorkStation LE).

FTP Log—Lists a log of the last 55 scanned jobs that have been sent over the network

using the Scan to FTP feature. The FTP scanning feature must be enabled in Setup before the FTP Log can be printed. For more information, see the Printing Guide.

When you select the Local Printer option in Command WorkStation, you can print the following pages:

Archive Log—Lists all jobs displayed in the Archive panel.

Queues—Lists all jobs displayed in the Active Jobs window.

GA-1121 information pages printed with the Print Pages command appear in the GA-1121 Job Log with the user name Operator, even if you logged in as Administrator.

Setting preferences

The Preferences dialog box enables you to control application settings.

TO SET PREFERENCES FOR COMMAND WORKSTATION*

1. Choose Preferences from the Edit menu.

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2-29 Preparing to work with Command WorkStation or Command WorkStation LE

The Preferences dialog box appears.

2. Specify the desired preference settings, and click OK to save your settings.

The following preferences can be specified:

Enable Animation—Enables the display of animated graphics in the Selected Server

view of the Activity Monitor (see page 2-8).

Autologin—Instructs Command WorkStation to remember the last access level and

password used to log in to each GA-1121. When you log in to the GA-1121 again, Command WorkStation automatically populates the Login dialog box with the previous access level and password.

Enable ToolTips—Enables the display of ToolTips, or context-sensitive text which

appears when you move the mouse pointer over particular buttons and options in Command WorkStation.

Temporary path—Specifies the folder where Command WorkStation temporarily stores

copies of the jobs you edit or change. Change the temporary path by clicking Browse and specifying a folder.

Search: Template Paths—Specifies the folder where Find/Search templates are stored

for later use. To change the template path, click Browse and specify a folder.

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TO SET PREFERENCES FOR COMMAND WORKSTATION LE†

1. Choose Preferences from the CWS LE menu.

The Preferences dialog box appears.

2. Specify the desired preference settings and click OK to save your settings.

The following preferences can be specified:

Show Import Options Dialog—When enabled, this preference setting displays a dialog

box that allows you to specify the destination queue (Hold or Print) for each job imported into Command WorkStation LE.

Units—Specifies the units of measurement used by Command WorkStation LE to

display values that you enter manually in the Job Properties dialog box.

Show Animations—Enables the display of animated graphics in the Activity Monitor

(see page 2-7).

Correcting tray alignment*

The Tray Alignment feature in Command WorkStation allows you to adjust the placement of text and images on the page so they are correctly aligned on the sheet of paper, or both sides of a duplex sheet have exactly the same alignment.

You can perform tray alignment from the GA-1121 Control Panel by choosing Tray Alignment from the Functions menu.

NOTE: To perform tray alignment, you must be logged in to the GA-1121 with

Administrator privileges.

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2-31 Preparing to work with Command WorkStation or Command WorkStation LE

TO ALIGN TEXT AND IMAGES FOR PRINTING*

1. In the Active Jobs window of Command WorkStation, select the connected GA-1121 for which you want to perform Tray alignment.

If the Active Jobs window is hidden, choose Active Jobs from the Window menu to display it.

2. Choose Align Trays from the Server menu.

A dialog box containing the Tray Alignment options appears.

3. Choose the tray you want to align from the Tray menu.

4. Choose the paper size loaded in the tray from the Media menu.

OTE: The Tray Alignment is specific to the combination of tray and paper size

specified. If you align a given tray with Letter paper, and load Legal paper in that tray, the alignment will be invalid. You must perform a new Paper Tray Alignment for each combination of tray and paper size.

5. In the Print Alignment Page section, select the Print Duplex option to print a duplex page, or clear the option to print a simplex page.

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6. Click Print to print the alignment page.

7. Once the page has printed, follow the directions on the alignment page.

8. In the Enter alignment values section, enter the value where the fold crosses each of

9. When you have entered all of the alignment values, click Apply, and then click Check

Fold the page exactly in half horizontally, unfold it, and then fold it in half vertically. When you unfold the sheet again, you will see that the fold lines cross three scales on three sides of the page. Determine which number on the scale each fold line crosses.

the three scales, marked A, B, and C, for Side 1. If you choose to align for duplex printing, enter the values for the three scales on Side 2 of the page, as well.

OTE: If you enter different values in A and C, the image will rotate, leading to uneven

areas on printed output. If this occurs, enter the same value in A and C.

Alignment to print the new alignment page.

10. To remove the alignments, select a tray and click Defaults in the Enter alignment values section.

11. Click Done.

Managing GA-1121 fonts

The GA-1121 includes a number of built-in printer fonts. You can download additional fonts to the GA-1121 using the Manage Fonts command in Command WorkStation. Users on the network can also download fonts to the GA-1121 using Fiery Downloader

NOTE: To manage fonts, you must be logged in to the GA-1121 with Administrator

privileges.

Downloading fonts, either from Command WorkStation or with Fiery Downloader, requires that the Direct connection be published in Setup (see the Configuration

Guide).

NOTE: You cannot download TrueType fonts. If you use TrueType fonts in Windows,

you can print them by converting them to Adobe Type 1 fonts. To convert TrueType fonts with the Adobe PS printer driver, click the Fonts tab and set up the Font Substitution Table, as necessary.

™

(see the Printing Guide).

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2-33 Preparing to work with Command WorkStation or Command WorkStation LE

To print a list of fonts currently resident on the GA-1121, use the Print Pages command (see page 2-25).

TO MANAGE FONTS

1. In the Active Jobs window, select the connected GA-1121 for which you want to manage fonts.

If the Active Jobs window is hidden, choose Active Jobs from the Window menu to display it.

NOTE: To manage fonts, you must be logged into the GA-1121 with Administrator

privileges.

2. Choose Manage Fonts from the Server menu.

Locked fonts

Downloaded fonts

Click to update the Font List display

Click to download additional fonts

Click to delete font(s)

Click to print the Font Lis

Command WorkStation

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Click to print the Font List

2-34 Introduction to Command WorkStation and Command WorkStation LE

Command WorkStation LE

3. Select the PostScript or PCL option to specify the type of fonts displayed.

4. In Command WorkStation, click Add to download additional fonts to the GA-1121. For additional steps, refer to the procedure on page 2-35.

5. To delete a font in Command WorkStation, select the font you want to delete in the Font List, and click Delete.

To select multiple sequential fonts in Command WorkStation, select the first font and Shift-click the last font; Ctrl-click to select multiple non-sequential fonts.

NOTE: The printer fonts included with the GA-1121 (built-in fonts) are locked. These

fonts appear with a lock icon next to the name (Command WorkStation) or with “Yes” in the Locked column (Command WorkStation LE) and cannot be deleted.

6. To refresh the Font List in Command WorkStation, click Update.

7. To print the Font List, click Print (Command WorkStation) or Print List (Command WorkStation LE).

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TO ADD FONTS IN COMMAND WORKSTATION*

1. In the Select Files to Import dialog box, choose the file types to display from the File of type menu.

All Known Formats lists all files in supported formats; All Files lists all files.

2. In the Look in menu, browse to the folder containing the font(s) you want to download.

The Filename field displays the name of the selected file.

3. Select the font name and click Add.

You can navigate to different drives and folders to select fonts to download.

To select multiple sequential fonts, select the first font and Shift-click the last font. Ctrl-click to select multiple non-sequential fonts.

To remove a font from the Files to be imported list, select the font name and click Remove.

4. When all the desired fonts appear in the Files to be imported list, click Import.

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3-1 Starting up and logging in

Chapter 3: Using Command WorkStation or Command WorkStation LE

This chapter describes how to use Command WorkStation and Command WorkStation LE to monitor and manage job flow on the GA-1121. Once you log in to the GA-1121 with Operator privileges, you can view jobs held on the GA-1121 and issue commands to release the jobs for processing or printing. You can also modify job properties, such as FreeForm variable data printing requirements, paper settings, finishing options, and other print option settings. After a job has printed successfully, you can store it in the job archive, and view a record of its activity in the Job Log.

For background information on job flow and job management, see Chapter 1. For an introduction to the Command WorkStation and Command WorkStation LE user interfaces, see Chapter 2.

NOTE: Unless otherwise specified, information in this chapter applies to both

Starting up and logging in

To begin working with Command WorkStation or Command WorkStation LE, start the application and log in to the GA-1121.

TO START COMMAND WORKSTATION*

• Click Start on the Windows taskbar, choose Programs > Fiery or All Programs > Fiery (Windows XP/Server 2003 only), and then choose Command WorkStation 4.

When you start Command WorkStation for the first time, the Login Server list does not display any GA-1121 servers. For instructions on configuring and adding GA-1121 servers to the Login Server list, see the User Software Installation Guide.

TO START COMMAND WORKSTATION LE†

1. Open the Command WorkStation LE folder, located inside the Applications folder on the Mac OS X hard disk.

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3-2 Using Command WorkStation or Command WorkStation LE

2. Double-click the CWS LE file to start the application.

When you start Command WorkStation LE for the first time, the server list does not display any GA-1121 servers. For instructions on configuring and adding GA-1121 servers to the server list, see the User Software Installation Guide.

Logging in to the GA-1121

To establish a connection to the GA-1121 listed in the server list, log in to the GA-1121.

In Command WorkStation, you can maintain connections to more than one GA-1121 at a time. Each GA-1121 connection requires an average of 4MB of RAM. The maximum number of simultaneous GA-1121 connections is limited only by the amount of RAM available on the system running Command WorkStation. For example, if your system has 128MB of RAM and is running Command WorkStation exclusively, you can log in to approximately 25 GA-1121 servers at one time.

TO LOG IN TO THE GA-1121

1. From the Server menu, choose Log in/Log out (Command WorkStation) or Login/ Logout (Command WorkStation LE).

The server list appears. The GA-1121 must appear in the server list before you can log in to it.

Command WorkStation

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3-3 Starting up and logging in

2. Click the Login button for the desired GA-1121.

Command WorkStation LE

The Login dialog box appears.

Command WorkStation

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3-4 Using Command WorkStation or Command WorkStation LE

Command WorkStation LE

A white key icon indicates the GA-1121 has never been connected to Command WorkStation or Command WorkStation LE.

If the GA-1121 is already connected, the color of the key icon indicates the level of access granted:

• Purple indicates Administrator access.

• Orange indicates Operator access.

• Cyan indicates Guest access.

3. Select the Administrator, Operator, or Guest option, enter your password, and then click Log In (Command WorkStation) or Login (Command WorkStation LE).

This manual assumes you are logged into the GA-1121 as Operator. The following section discusses the three different access levels in greater detail.

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3-5 Starting up and logging in

Access levels

The three possible levels of access to Command WorkStation or Command WorkStation LE are Administrator, Operator, and Guest. To enable maximum password protection, Administrator and Operator passwords must be specified in Setup (see the Configuration Guide ).

When both Administrator and Operator passwords have been specified, the access levels are as follows:

Access level Privileges and password requirements

Administrator Has full access to all Command WorkStation and Command

WorkStation LE functions, as well as GA-1121 Control Panel function; Administrator password required. For a description of the full range of tasks an administrator can implement, see the Configuration Guide

Operator Has access to all Command WorkStation functions, except Setup, font

management, reordering job priority, restarting the GA-1121, clearing the GA-1121 hard disk drive, and clearing the Job Log. Operator password required.

Guest Can view job status, but cannot make changes to jobs or Setup, and

cannot access the Job Log; no password required.

NOTE: In Command WorkStation, a user may be logged in as Administrator on one

GA-1121, as Operator on a second GA-1121, and as Guest on a third GA-1121. In these instances, the levels of access are dependent either on the GA-1121 currently selected in the Active Jobs window or on the GA-1121 that holds the currently selected job.

By default, no passwords are set on the GA-1121—in this default state, anyone can perform Setup and use all Command WorkStation and Command WorkStation LE functions. Until an Administrator password is defined in GA-1121 Setup, you can log in to the GA-1121 as an Administrator without entering a password and are given full privileges.

After the administrator has performed Setup and specified passwords, Command WorkStation and Command WorkStation LE user options depend on your login level. This manual assumes that you are logged in to the GA-1121 as Operator.

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Logging out

Logging out from the GA-1121 terminates the connection between the GA-1121 and Command WorkStation or Command WorkStation LE.

TO LOG OUT FROM A CONNECTED GA-1121 IN COMMAND WORKSTATION*

1. From the Server menu, choose Log in/Log out.

2. Click the Login button for the connected GA-1121 in the server list.

3. Click Yes to log out from and disconnect the GA-1121.

TO LOG OUT FROM A CONNECTED GA-1121 IN COMMAND WORKSTATION LE†

1. From the Server menu, choose Login/Logout.

2. Click the Logout button or key icon for the connected GA-1121 in the server list.

Command WorkStation LE disconnects from the GA-1121.

3. Click Close to close the server list.

Removing the GA-1121 from the server list

You can clear unused GA-1121 servers from the server list.

TO REMOVE THE GA-1121 FROM THE SERVER LIST

1. From the Server menu, select Log in/Log out.

2. Select the GA-1121 in the server list.

3. Click the Remove button to remove the GA-1121 from the list.

The Remove button is available only for disconnected GA-1121 servers.

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3-7 Monitoring jobs

Monitoring jobs

The Active Jobs window and the Printed Jobs panel of the Jobs window provide a visual means of monitoring the flow of print jobs through connected servers. In Command WorkStation, you can use the server selection menu in the title bar of each window to monitor a single GA-1121 or multiple GA-1121 servers (see page 2-11). You can also sort job lists and customize the job ticket information that is displayed.

The Active Jobs window displays jobs as they pass through the various stages of spooling, holding, processing, and printing. Flag colors indicate the status of each job, and job ticket columns provide additional job information. Jobs that contain raster data as a result of processing are marked with a halo around their file icons.

NOTE: When you pause a job during printing (by issuing the Suspend Printing

command), the job continues to be marked with a dark green status flag in the Active Jobs window. However, the job is displayed as “Paused.”

When a job has completed printing (or has failed to print), it drops from the Active Jobs window and is added to the Printed Jobs panel. The Printed Jobs panel displays jobs that have printed successfully, along with failed jobs that have dropped from the print queue as a result of an error. A failed job appears highlighted in red; you can double-click the job to display a more detailed error report.

Selecting jobs

Selecting a job allows you to apply job management commands (from the Actions menu) to it.

TO SELECT A JOB

• In the Active Jobs window or in any panel of the Jobs window, click a job to select it.

To select additional jobs in Command WorkStation, hold down Ctrl and click the desired jobs; to select a sequential series of jobs, hold down Shift as you click the jobs.

To select multiple jobs in Command WorkStation LE, hold down Shift and click additional jobs.

NOTE: To select multiple jobs, the jobs must be located in the same window and panel.

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3-8 Using Command WorkStation or Command WorkStation LE

TO SORT JOBS

• In the Active Jobs or Jobs windows, click the heading for the job ticket column that

Sorting job displays

You can sort jobs in the Active Jobs or Jobs windows by clicking the job ticket column headings.

you want to use to sort jobs.

For example, to sort jobs by status, click the Job Status column heading. The window sorts jobs according to their status.

To reverse the sorting order, click the column heading again.

Customizing job ticket information

You can customize the display of job ticket information in the Active Jobs window and in all panels of the Jobs window by rearranging the column headings. You can tighten the columns, add new column headings, move columns, and delete column headings.

You can customize job ticket information according to your workflow needs. For example, if you are monitoring multiple servers, you can add Fiery and Device columns to track the GA-1121 location of individual jobs.

In Command WorkStation, the information in the Date/Time column is based on the date and time settings of the Regional Settings control panel. You can access the Regional Settings control panel from the Start > Settings > Control Panel menu or Start > Control Panel menu (Windows XP/Server 2003 only) in the Windows taskbar.

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3-9 Monitoring jobs

TO CUSTOMIZE JOB TICKET INFORMATION FOR THE ACTIVE JOBS

OR JOBS WINDOWS IN COMMAND WORKSTATION*

1. Right-click the heading of a job ticket column.

2. From the menu that appears, choose the options to display and the sequence in which you want to view them.

Add

—Adds one of the listed columns to the display at your mouse position. The

submenu lists the headings that are not displayed.

Move Left, Move Right—Moves the selected column left or right.

Delete—Removes the selected column.

The Job Status (Active Jobs window only), Job Title, and User columns are required— all others are optional.

3. Adjust the column widths.

Adjust the width of a column by clicking the column border in the heading and dragging left or right. You can change the column widths at any time.

TO CUSTOMIZE JOB TICKET INFORMATION FOR THE ACTIVE JOBS

OR JOBS WINDOWS IN COMMAND WORKSTATION LE†

1. Control-click the heading of a job ticket column.

2. Choose Edit Visible Columns from the menu that appears.

3. In the List Editor dialog box, specify the job ticket columns that you want displayed.

To add a column, select the column name in the list on the right and click Add. To remove a column, select the column name in the list on the left and click Remove.

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3-10 Using Command WorkStation or Command WorkStation LE

4. Click OK to apply your changes.

5. Adjust the placement of columns.

Rearrange the placement of a column by dragging the column left or right.

6. Adjust the column widths.

Adjust the width of a column by clicking the column border in the heading and dragging left or right. You can change the column widths at any time.

Managing job flow

The following sections describe the job management tasks you can perform with Command WorkStation and Command WorkStation LE.

Importing jobs

Use the Import command to import jobs into the job flow. You can import jobs located anywhere in the connected network, or jobs previously archived to external devices.

For information on archiving jobs, see page 3-24.

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3-11 Managing job flow

TO IMPORT A JOB INTO COMMAND WORKSTATION*

1. Choose Import from the File menu, and then choose Job or Archived Job.

The Select Files to Import dialog box appears.

2. Locate and select the job file to import and click Add.

The job appears in the Files to be imported list. To import multiple jobs, select each additional job and click Add.

3. Choose the desired destination queue from the Logical Printer menu.

A destination queue is available only if the administrator has enabled it in Setup (see the Configuration Guide).

If you choose Hold, the job is imported into the Active Jobs window and held for future action.

If you choose Print, the job is imported into the Active Jobs window and released for immediate printing.

If you choose Direct, the job is sent directly to the GA-1121 for printing. The job does not appear in the Active Jobs window or Printed Jobs panel.

4. Click Import.

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3-12 Using Command WorkStation or Command WorkStation LE

TO IMPORT A JOB INTO COMMAND WORKSTATION LE†

1. Choose Import from the File menu, and then choose Job or Archived Job.

2. Locate and select the job file to import and click Open.

3. If the Import Options dialog box appears, specify the desired destination queue, and then click OK.

You can control the display of the Import Options dialog box by specifying the “Always show this dialog” option or setting the Show Import Options Dialog preference (see page 2-30).

A destination queue is available only if the administrator enabled it in Setup (see the

Configuration Guide).

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3-13 Managing job flow

If you choose Hold, the job is imported into the Active Jobs window and held for future action.

If you choose Print, the job is imported into the Active Jobs window and released for immediate printing.

If you choose Direct, the job is sent directly to the GA-1121 for printing. The job does not appear in the Active Jobs window or Printed Jobs panel.

Using job management commands

As the operator, you can issue the following job management commands from the Actions menu to release or hold selected jobs in the Active Jobs window and Printed Jobs panel:

•Print

• Process and Hold

• Print and Hold

• Remove Raster Data

•Hold

The availability of each command varies, depending on the context of the selected job. In addition to choosing these commands from the Actions menu, you can issue them from context-sensitive menus. Activate the Print, Hold, and Process and Hold commands using the Action buttons.

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The following table describes job management commands in greater detail and explains how each command affects the raster data associated with a job:

Choose this command To do this Raster data is

Print Prints the selected job in the Active Jobs

window, Printed Jobs panel, FreeForm panel, or Archive panel.

Hold Holds the selected job waiting to process in

the Active Jobs window, or the selected job in the Printed Jobs or Archive panel, and marks the job with either the spooled/held flag or the processed/held flag.

Process and Hold Processes the selected job in the Active Jobs

window, Printed Jobs panel, or Archive panel, and holds a copy of the job. The copied job is marked with the processed/ held flag.

Print and Hold Prints the selected job in the Active Jobs

window, Printed Jobs panel, or Archive panel, and holds a copy of the job. The copied job is marked with the processed/ held flag.

Remove Raster Data Removes the raster data associated with the

selected processed/held job in the Active Jobs window, or with the selected raster job in the Printed Jobs or Archive panel; leaves the original PostScript or PCL data in place.

Temporarily held on the GA-1121 until the job completes printing.

Held on the GA-1121 hard disk drive indefinitely, if raster data is included with job.

Held on the GA-1121 hard disk drive indefinitely.

Deleted.

Viewing and overriding print settings

When logged in as Operator, you can view, override the user print settings, and print any held job in the Active Jobs window and the Printed Jobs panel. You can view and override print settings of jobs in the FreeForm panel. You can view print settings, and print jobs in the Archive panel.

Use the Job Properties dialog box to view the user Notes and Instructions fields included with jobs.

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3-15 Managing job flow

TO VIEW AND OVERRIDE PRINT SETTINGS

1. To view and override print settings for a held job, select the job in the Active Jobs window or Printed Jobs panel.

You can also select a job in the Archive or FreeForm panel to view print settings.

NOTE: In Command WorkStation, you can override print settings for multiple jobs at

once. To select multiple jobs, Ctrl-click the jobs in the Active Jobs window or Printed Jobs panel.

2. Choose Properties from the Actions menu.

The Job Properties dialog box appears. This dialog box displays all the job settings encoded by the PostScript printer driver that can be decoded by the GA-1121. If you, as the operator, have not changed anything, these are the settings a user entered before sending the job.

In Command WorkStation, the Job Properties dialog box is virtually identical to the Fiery Printing tab of the GA-1121 printer driver. For more information on the features in the Job Properties dialog box, see the online help included with the GA-1121 printer driver.

NOTE: If you selected multiple jobs in Command WorkStation, the Job Properties

dialog box has a different appearance.

In Command WorkStation LE, the print settings of a selected job appear in two columns.

Command WorkStation

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3-16 Using Command WorkStation or Command WorkStation LE

Command WorkStation LE

The user Instructions and Notes fields also appear in the Job Properties dialog box.

• Instructions fields are intended to be viewed and annotated by the operator, but

their contents are associated with the job and are deleted when the job is deleted after printing.

• Notes fields can be viewed but not changed by the operator; their contents are

transcribed to the Job Log just as the user sent them.

NOTE: Some print options available in the printer driver are not displayed in the Job

Properties dialog box. For information about specific print options and settings, and where you set them, see Appendix A of the Printing Guide.

3. To override a setting, expand the blue bar for a print setting category. In Command WorkStation, specify the desired setting. In Command WorkStation LE, click the current setting in the right column to display a menu of available settings, and choose the desired setting.

In Command WorkStation, to override a setting for multiple jobs at once, Ctrl-click the setting name, and choose the desired setting.

NOTE: To retain a copy of the job with its original settings, duplicate the job and

rename the duplicate before you change any settings.

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Indicates reRIPping is required

3-17 Managing job flow

NOTE: If an icon appears to the left of an option name, it indicates that changing the

option’s setting requires the job to be reRIPped. When you override these types of options, the job is automatically reRIPped for printing.

Indicates reRIPping is required

Command WorkStation

Command WorkStation LE

4. In Command WorkStation, to print the current list of print settings on a local printer, click Print Properties.

5. To apply the print setting overrides to the selected job, click OK.

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3-18 Using Command WorkStation or Command WorkStation LE

Managing jobs on multiple GA-1121 servers*

Command WorkStation allows you to simultaneously connect to as many GA-1121 servers as your RAM resources allow. You can view and manage jobs processed by multiple GA-1121 servers from a single location and balance the job load between servers of similar capabilities.

• If you connect to multiple servers from Command WorkStation, you can easily

switch between the All Servers view and the Selected Server view in the Active Jobs window, Jobs window, and Activity Monitor. For more information, see

“Monitoring single or multiple GA-1121 servers*” on page 2-11.

• With servers that support the feature, use the “Send to” command to transfer jobs

between servers.

For example, by viewing print jobs on all connected servers in the Active Jobs window, you can monitor the print load on each GA-1121 in your printing environment. If one GA-1121 has received a disproportionate number of jobs, you can balance the load by transferring some of these jobs to another, less active GA-1121.

TO TRANSFER A JOB BETWEEN SERVERS

1. In the Active Jobs window, select any held job.

2. Choose Send To from the Actions menu, and select the GA-1121 to which you want to send the job.

3. Click Yes to confirm the transfer of the job.

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3-19 Managing job flow

Canceling jobs

You may need to cancel a job after it has been routed for processing or printing. You can cancel a selected job only while it is being processed or printed. You cannot cancel a job that is waiting to be processed or printed.

• Canceling jobs during processing—While a job is processing in the Active Jobs

window, select the job and choose Cancel Processing from the Actions menu or choose Cancel Job from the GA-1121 Control Panel.

When the job is canceled, a Canceling message appears on the GA-1121 Control Panel. The name of the canceled job is displayed in the Job Log.

• Canceling jobs during printing—While a job is printing in the Active Jobs window,

select the job and choose Cancel Printing from the Actions menu or choose Cancel Job from the GA-1121 Control Panel.

When the print job is canceled, a Canceling message appears on the GA-1121 Control Panel. The name of the canceled job is displayed in the Job Log.

NOTE: Canceled jobs may be partially printed, and may include pages with one or

more missing color plates, or pages that are completely blank.

• Canceling a job at the Control Panel—From the GA-1121, the most direct way to

cancel a job is to press the top button on the GA-1121 Control Panel while reading the name of the job that is processing or printing. For more information on the Control Panel, see the Configuration Guide.

• Pausing all jobs on the GA-1121—Choose Suspend Printing from the Server menu

to suspend the printing of all jobs on the GA-1121. To continue printing jobs, choose Resume Printing from the Server menu.

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Printing Fiery FreeForm variable data documents

The FreeForm printing feature provides a flexible and efficient method of printing variable data jobs, such as direct-mail advertising pieces. Fiery FreeForm allows users to preRIP and store the master elements of their variable data jobs on the GA-1121, and then use that master data, as needed, for multiple variable data jobs.

NOTE: FreeForm is not available for PCL jobs.

The preRIPped master-element jobs are stored on the GA-1121 as FreeForm masters, and appear in the FreeForm panel of the Jobs window.

The ability to override job settings is especially important for variable data printing with Fiery FreeForm. Although the GA-1121 can store up to 100 FreeForm masters, users are limited to a range of 1 to 15 values that they can specify for the Create Master and Use Master print settings from the printer driver. To make use of all 100 available FreeForm Masters, the operator must override the Create Master and Use Master print settings from Command WorkStation or Command WorkStation LE.

NOTE: For any new Create Master or Use Master setting to take effect, the job must be

reRIPped.

For background information on using the Fiery FreeForm feature, see the Printing

Guide.

Creating and monitoring FreeForm masters

Users can assign FreeForm master numbers from 1 to 15 using the Create Master print option when they send a job. These numbers can be changed to a master number from 1 to 100, with job overrides from the Job Properties dialog box.

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When the first 15 FreeForm master numbers have been used, users may inadvertently overwrite existing FreeForm masters by assigning what they think are new, unused FreeForm master numbers. When users choose a master number from the Create Master print option, an existing job using that master number is overwritten (the user receives a warning message that they are about to replace an existing job).

For this reason, the Operator should delete existing master jobs or reassign master numbers 1 through 15 to avoid any overwriting problems. Only the Operator can assign numbers from 16 to 100, enabling a high level of control over the FreeForm master numbers in use.

TO CREATE A FREEFORM MASTER

1. In the Active Jobs window, select the held job comprising the master elements of the document.

2. Choose Properties from the Actions menu.

3. Scroll to FreeForm in the Job Properties dialog box.

4. For the Create Master print setting, specify the FreeForm master number you want to assign to the job.

5. Click OK.

6. Choose Process and Hold from the Actions menu to assign the job a destination.

Choose Print, or Print and Hold from the Actions menu for a hard copy of the FreeForm master.

After processing, the master job appears in the FreeForm panel of the Jobs window.

TO DELETE A FREEFORM MASTER

1. In the FreeForm panel, select the master job to delete.

2. Choose Delete from the Actions menu.

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Using FreeForm masters with variable data jobs

To print a variable data job with a particular FreeForm master, users must specify a number for the Use Master print setting. Users can only specify master numbers between 1 and 15. Only the operator can specify master numbers between 16 and 100, with job overrides from the Job Properties dialog box.

TO OVERRIDE THE USE MASTER PRINT SETTING

1. In the Active Jobs window, select the held job comprising the variable elements of the document, and choose Properties from the Actions menu.

2. Scroll to FreeForm in the Job Properties dialog box.

3. For the Use Master print setting, specify the FreeForm master job to use as the master document.

4. Click Update (Command WorkStation) or OK (Command WorkStation LE).

5. In Command WorkStation, to display a preview of the specified master job, click Preview Master.

6. Click OK.

7. Choose Process and Hold, Print, or Print and Hold from the Actions menu to assign the job a destination.

Particularly with a variable data job, Process and Hold the job so you can preview it before printing.

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3-23 Printing Fiery FreeForm variable data documents

Tips for using Fiery FreeForm

At sites where a small number of users print FreeForm jobs, the Operator may want to assign FreeForm master numbers to specific users, then let them monitor their own master numbers. Users can choose the Create Master print option to assign new masters or overwrite existing masters. They can also instruct the Operator to reassign master numbers (to a number greater than 15) for FreeForm masters they want available on the GA-1121.

At sites where a large number of users print FreeForm jobs, the Operator may want to instruct users not to use the Create Master print option at all, but rather to send all their jobs to the Hold queue. In this case, the Operator can decide which FreeForm master numbers to assign before printing.

For all jobs sent to the GA-1121, users should specify information (such as the desired FreeForm master number) to the operator using the Notes and Instructions fields in the Printer Job Notes dialog box.

NOTE: When specifying additional print settings for FreeForm jobs, certain print

option settings must match for both the master and the variable job. Also, certain settings in the variable job override corresponding settings in the master job. For complete information on print settings in FreeForm jobs, see the Printing Guide.

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Archiving jobs

You can archive PostScript and raster data jobs internally to the GA-1121 hard disk drive, or externally to the Command WorkStation or Command WorkStation LE hard disk drive or network drives. Once a PostScript or raster data job is archived, it appears in the Archive panel of the Jobs window.

You can issue the following Actions menu commands, described on page 2-14, for jobs in the Archive panel:

•Print

• Delete

•Rename

•Hold

• Process and Hold

• Print and Hold

• Remove Raster Data

•Properties

TO ARCHIVE A JOB

1. In the Active Jobs window, select any held job.

2. Choose Archive from the Actions menu.

3. To archive the job internally to the GA-1121 hard disk drive, click OK.

The job is archived internally and appears in the Archive panel of the Jobs window.

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3-25 Archiving jobs

4. To archive the job externally to the Command WorkStation or Command WorkStation

5. Browse to the device and folder to which you want to archive the job and click OK

LE hard disk drive or to a device on the network, click Add.

Click to add a device

(Command WorkStation) or Choose (Command Workstation LE).

The Archive Options dialog box displays external devices as available archive volumes.

6. In Command WorkStation, if applicable, select Archive rasters in the Archive Options dialog box.

The Archive rasters option is not available for PostScript data jobs and jobs archived to Server Internal.

NOTE: Large raster data files may take considerable time to archive.

7. Select an archive volume and click OK.

Archived jobs appear in the Archive panel of the Jobs window.

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Using the Job Log

The Job Log panel of the Jobs window displays a list of all the jobs processed or printed since the Job Log was last cleared.

You can adjust the column widths in the Job Log display by clicking the column border in the heading and dragging left or right (see “Customizing job ticket

information” on page 3-8). You can also print the Job Log, export it to a tab-delimited

text file, or clear it manually.

Using the Job Log Setup, the administrator can specify preferences to print the Job Log automatically every 55 jobs, or print and clear the Job Log automatically every 55 jobs. Periodically clearing the Job Log helps improve the performance of the GA-1121. The administrator can also choose the Job Log page size. For more information, see the

Configuration Guide.

NOTE: If a job was saved from the Imposition window of DocBuilder Pro with a new

name and then printed, it appears in the Job Log with the name of the original job, not the new name.

TO PRINT THE JOB LOG FROM COMMAND WORKSTATION ON A

LOCAL PRINTER*

1. In Command WorkStation, choose Print from the File menu, and then choose Job Log.

The Print dialog box appears.

2. Specify your local printer settings and click OK.

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3-27 Searching for jobs

NOTE: For information on how to print the job log from Command WorkStation LE,

see “Printing GA-1121 information pages” on page 2-25.

TO EXPORT THE JOB LOG

1. If it is not already displayed, click the Job Log tab on the Jobs window to open the Job Log panel.

2. Click inside the Job Log panel to make it active.

3. In Command WorkStation, choose Job Log from the Server menu, and then choose Export. In Command WorkStation LE, choose Export from the File menu, and then choose Job List or Job Log.

4. Rename the file, if desired (the default name is job.log), specify a destination, and then click Save.

The Job Log is exported to a tab-delimited text file. You can open the exported file using a spreadsheet, database, or word processing application.

TO CLEAR THE JOB LOG

• In Command WorkStation, choose Job Log from the Server menu and then choose Export and Clear. In Command WorkStation LE, choose Clear Job Log from the Server menu.

OTE: You can clear the job log only if you are logged in to the GA-1121 with

Administrator privileges.

Searching for jobs

The Find command allows you to search for and locate jobs on connected servers, using search parameters such as job file names or dates of creation. Use the Find command to search for jobs that appear in the Active Jobs window and in the Printed Jobs, Archive, FreeForm, and Job Log panels of the Jobs window.

In Command WorkStation, you can also perform advanced searches based on the file sizes and specific print options associated with jobs. You can save any set of general or advanced search parameters as a Find template, which you can reuse to perform the search again.

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3-28 Using Command WorkStation or Command WorkStation LE

TO SEARCH FOR JOBS

1. Choose Find from the Edit menu.

The Find dialog box appears.

Command WorkStation

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3-29 Searching for jobs

Command WorkStation LE

2. In Command WorkStation, choose a specific GA-1121, or all GA-1121 servers from the Search Server list.

3. Select one or more areas where you want to search for jobs.

You can search for jobs in the Active Jobs window and in the Printed Jobs, Archive, FreeForm, and Job Log panels of the Jobs window.

4. Click the General tab, and specify parameters for the search.

OTE: To clear all fields in the Find dialog box at any time, click New Search

(Command WorkStation) or New Find (Command WorkStation LE).

You can specify any or all of the following general search parameters. Available search parameters vary, depending on the areas selected for the search.

Job title—Enter the file name of the job.

User—Enter the name of the user who sent the job.

Notes 1, Notes 2—Enter text that appears in the Notes fields of the job.

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3-30 Using Command WorkStation or Command WorkStation LE

5. Click Search (Command WorkStation) or Find (Command WorkStation LE) to find jobs

Instructions—Enter text that appears in the Instructions field of the job.

Volume*—Specify the archive drive volume you want to search. This option is

available only when you are searching for archived jobs.

Date created*—To search through all jobs, regardless of their creation date, select All.

To restrict your search to jobs created on a certain date or range of dates, select Range. Use the From and To menus to specify start and end dates.

that meet the specified search criteria.

The Search Results window (Command WorkStation) or Find dialog box (Command WorkStation LE) lists found jobs.

In Command WorkStation, you can customize the appearance of the Search Results window in the same manner as the Active Jobs and Jobs windows. For example, you can display jobs on all connected GA-1121 servers or on a selected GA-1121 (see

page 2-11), and you can customize the job ticket information (see page 3-8).

In Command WorkStation LE, you can customize the display of found jobs by resizing or rearranging the job ticket columns (see page 3-9).

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3-31 Searching for jobs

TO PERFORM AN ADVANCED SEARCH FOR JOBS*

NOTE: The Advanced search feature is available for Command WorkStation only.

1. Choose Find from the Edit menu.

The Find dialog box appears.

2. Choose an option from the Search Server menu to search for jobs on a specific GA-1121, or all connected GA-1121 servers.

3. Select one or more areas to search for jobs.

Search for jobs in the Active Jobs window and in the Printed Jobs, Archive, FreeForm, and Job Log panels of the Jobs window.

4. Click the Advanced tab.

The Advanced tab of the Find dialog box includes an area for specifying file size search parameters. The Advanced tab also contains a list of all the print options associated with jobs on the server or servers specified by the Search Server setting.

To search for jobs that fall within a particular range of file sizes, choose a range option from the Size (kilobytes) menu. Enter the range values in one or both of the fields.

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5. Click Search to find the jobs that meet the specified search criteria.

To search for jobs that have certain print options, click the selection box for each desired print option in the list.

To specify additional search values for a selected option, right-click the field next to the option name and enter the desired values.

If you select multiple print options, Command WorkStation searches for jobs that include all the selected options. For example, if you specify a stapling and a punching option for your search, Command WorkStation only finds jobs that have both stapling and punching specified.

NOTE: To clear all fields in the Find dialog box at any time, click New Search.

The Search Results window lists the found jobs.

TO SAVE THE CURRENT SET OF SEARCH PARAMETERS AS A FIND TEMPLATE

1. In the Find dialog box, specify the desired search parameters, as described in previous procedures.

2. Click Save As.

A dialog box prompts you to name the template.

3. Enter a name for the new Find template and click OK.

Saved templates appear in the Queries menu. To remove a template from the menu, select the template and click Delete.

In Command WorkStation, saved templates are stored in the folder location you specified in the Preferences dialog box (see page 2-28).

TO REUSE A FIND TEMPLATE

1. In the Find dialog box, choose the desired template from the Queries menu.

The dialog box is automatically populated by the search parameters associated with the template.

2. Click Search (Command WorkStation) or Find (Command WorkStation LE) to begin searching for jobs.

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4-1 Previewing jobs

Chapter 4: Previewing and Manipulating Jobs

The Preview windows of Command WorkStation and Command WorkStation LE allow you to display preview images of jobs and perform edits, such as adding, deleting, duplicating, and reordering pages. You can also merge pages from two different jobs into a single, merged job.

NOTE: The viewing, editing, and merging features of the Preview windows are not

available for PCL files or any job sent with the PCL printer driver.

NOTE: DocBuilder Pro allows you to use additional preview and edit features. For more

information, see page 5-1.

NOTE: Unless otherwise specified, information in this chapter applies to both

Command WorkStation and Command WorkStation LE. In cases where the two applications are nearly identical, only Command WorkStation illustrations are shown.

Previewing jobs

Use the Preview windows to preview pages of selected jobs.

Displaying thumbnail previews

When you select a job and choose Preview from the Actions menu, a preview window opens, displaying thumbnail images of the selected job.

NOTE: Thumbnail previews are not designed to display color accurately. Do not use

thumbnail previews to soft-proof colors in a job. Instead, open a full-screen preview and use the Soft-Proof feature.

TO VIEW THUMBNAILS OF A JOB

1. In Command WorkStation, select a processed/held job in the Active Jobs window, or select a FreeForm master job in the FreeForm panel. In Command WorkStation LE, select a processed/held job in the Active Jobs window.

2. Choose Preview from the Actions menu.

Page thumbnails appear in the Preview window.

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4-2 Previewing and Manipulating Jobs

Preview window controls

The following illustrations show the various controls (represented by icons) that are available in the Preview window. Each control is described in more detail elsewhere in this chapter.

Command WorkStation

Full-screen Preview

Save

Duplicate

Full-screen Preview

Save

Delete

Duplicate

Undo

Delete

Command WorkStation LE

Redo

Undo

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4-3 Previewing jobs

NOTE: In Command WorkStation, you can preview locked PDF files. When

previewing a locked PDF file, the phrase “<Secure/Locked> appears at the end of its filename and a lock icon appears in the upper right corner of the Preview window. You can not edit locked PDF files.

Lock icon

Displaying full-screen previews

You can open a selected page in the Preview window as a full-screen image for a more detailed inspection.

NOTE: Full-screen previews are not supported for FreeForm jobs.

TO VIEW A FULL-SCREEN PREVIEW OF A JOB

• Select a page in the Preview window and click the Full-Screen Preview control (see

page 4-2).

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4-4 Previewing and Manipulating Jobs

Thumbnail

Rotate (90, 180, or 270 degrees)

NOTE: The full-screen preview may take a few moments to open. The full-screen

preview window is independent of Command WorkStation or Command WorkStation LE and may appear behind the application on the screen. Bring the fullscreen preview window to the front, if necessary.

Command WorkStation

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4-5 Previewing jobs

Command WorkStation LE

Thumbnail

Zoom In

Zoom Out

Rotate (90, 180, or 270 degrees)

Scroll bar (to view other pages)

Use the controls (represented by icons) in the full-screen preview to change the zoom level, rotate the page, display other pages, or return to the thumbnail preview.

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TO EDIT A JOB

1. In Command WorkStation, select a processed/held job in the Active Jobs window, or

2. Choose Preview from the Actions menu.

Editing and merging jobs

Use the Preview windows to reorder and edit the pages of a job, or merge pages from several jobs into a single job.

Editing jobs

The Preview window includes controls that allow you to make page-level edits to a job.

select a FreeForm master job in the FreeForm panel. In Command WorkStation LE, select a processed/held job in the Active Jobs window.

The Preview window opens, displaying thumbnails of the pages in the job.

3. Select the pages you want to edit.

Shift-click to select multiple, sequential pages; Ctrl-click (Command WorkStation) or Command-click (Command WorkStation LE) to select multiple, non-sequential pages.

4. Apply the desired edits.

To apply edits to the selected page, click any of the controls that appear under the title bar of the Preview window (for an illustration, see page 4-2):

Full-Screen Preview—Opens a full-screen preview of the selected page (see page 4-3).

The full-screen preview allows you to rotate the selected page.

Duplicate—Duplicates the selected page.

Delete—Deletes the currently selected page.

Undo—Reverses recently performed edits.

Redo—Reapplies recently performed edits. This control is available for Command

WorkStation LE only.