Networking Documents.
Safety instructions
Please read and follow all warnings and instructions.
The fax machine should be installed on a level and
stable surface. The surface should be smooth and
horizontal. Do not place the machine on carpet. The
fax machine may be damaged if it falls and may cause
serious injury, especially to small children.
Do not place anything in front of the fax machine, as
this will obstruct the document feeder.
Place the fax machine on a flat surface and at least 35
cm away from other electrical devices and objects.
Do not place the fax machine in direct sunlight. Do not
place it near to a radiator, heater, radio, television or
air conditioning unit. Do not allow it to come into contact
with dust, water or chemicals.
To avoid risk of overheating do not cover your fax
machine. Place the fax machine so that air can circulate
freely. Do not operate it in enclosed spaces such as
cabinets, cupboards or drawers. Do not cover the fax
machine with tablecloths, paper or folders. Do not place
the fax machine on soft surfaces such as beds, duvets,
cushions, sofas or carpets as there is a risk of
overheating and fire.
If the display is broken, a weak acid may leak out.
Avoid contact with skin and eyes.
If the casing or the mains cable is damaged, unplug
the fax machine. The cover of the fax machine may
only be opened by authorized service personnel.
Your machine has been tested to EN 60950 or IEC
60825-1 and may only be operated on telephone
networks and power supplies that conform to these
standards.
Do not expose your fax machine to rain or other liquids,
as there is a risk of electric shock or fire.
Disconnect the fax machine from the mains and the
telephone line during thunderstorms. If this is not
possible, avoid using the fax machine during the storm.
There is a risk of electric shock from lightning and risk
of damage to the machine.
If there is a power failure the fax machine will not work.
During a power failure the numbers and names stored
in the telephone book and the speed dial keys and
other data will be saved with the aid of a backup
battery. If the battery is dead, the information will be
lost.
If there is a power failure any faxes stored in the
memory will be lost.
This fax machine is only intended for use in the country
in which it was purchased. It meets the requirements
of the telephone companies.
Do not connect the mains or telephone line in a damp
atmosphere, unless the connectors are especially
adapted. Do not touch sockets or telephone connectors
with wet hands.
Do not touch telephone wires or mains cables where
the insulation is missing or damaged unless they are
already disconnected.
Ensure the cabling is safe and does not present a trip
hazard as this may damage both the cable and the fax
machine.
Unplug the fax machine from the mains and the
telephone line before cleaning.
Do not use liquid or aerosol cleaners such as sprays
or polishes.
Never spill liquid of any kind into the machine. There is
a risk of electric shock or other injury. The machine
may be damaged. If liquid is accidentally spilled into
the machine, unplug the machine immediately and have
it inspected.
2
Contents
Installation ..................... 4
Packaging ................................................................4
Description ..............................................................5
Control Panel............................................................6
Accessories .............................................................7
Inserting paper.........................................................8
Inserting toner ..........................................................8
Changing toner .........................................................9
Connecting the fax machine..................................... 9
Additional telephones ..............................................9
ISDN connection ....................................................10
Private branch exchange (P ABX) ............................ 10
Computer connection ............................................. 10
Basic settings .............. 12
Country selection ................................................... 12
Display language ................................................... 12
Help ....................................................................... 12
Y our number........................................................... 12
Y our name.............................................................. 12
Time and date........................................................ 12
Volume................................................................... 13
Energy save mode ................................................. 13
T oner save mode ................................................... 13
List of settings ....................................................... 13
Fax switch ................... 14
MANU mode ..........................................................14
AUTO mode ........................................................... 14
Fax reception from a different phone ..................... 14
Dial options ................. 15
Re-dialling.............................................................. 15
Speed dialling ........................................................ 15
Phonebook............................................................. 15
Groups................................................................... 16
Calling line identification ........................................ 17
Printing a journal ....................................................17
Fax ............................... 18
Inserting a document .............................................18
Sending a fax......................................................... 18
Resolution..............................................................18
Reducing ...............................................................18
Memory.................................................................. 19
Broadcast ..............................................................19
Sending later.......................................................... 20
Sending with code ................................................. 20
Receive polling ...................................................... 20
T ransmit polling...................................................... 21
T ransmission speed............................................... 21
Reception speed ................................................... 21
T ransmission report................................................21
Reception report .................................................... 21
Copy - Scan - Printing . 22
Copy...................................................................... 22
Scan ......................................................................22
Printing from the PC ............................................... 22
Troubleshooting .......... 23
Error codes.................. 25
Annex .......................... 27
T echnical data........................................................27
Glossary ................................................................ 28
Disclaimer Notice...................................................28
Declaration of conformity ....................................... 30
Index............................ 31
3
Installation
Packaging
The shipment includes the following parts:
Toner cartridge
Document holder
Fax machine with paper tray
Telephone cable with connector
User Manual
Document exit tray
Printer cable
CD-Rom for connecting to a
computer
Installation Guide
4
Description
Document holder
Cover
Document feeder
(Maximum 15 pages)
Document guide
Control panel
Space for entering names
Document exit tray
Cover grip
to the power supply
to the telephone socket
Paper exit tray
pull out of paper tray
Cover for paper
tray
Paper tray
(Maximum 125 pages)
Toner cartridge
Paper eject lever
5
Control Panel
RESOLUTION
Improves the clarity of text and drawings when sending
and copying
u
Select options / set volume / move display cursor
MENU
Use to select functions
g
Indicates that your fax machine is transmitting / /printing from the PC
v
If this symbol flashes please read the display
STOP
Interrupts the process / ejects the document
/ cancels the input
AUTO/MANU
Set receive mode (AUTO/MANU)
START/COPY
Starts fax transfer or copies document
R
For special functions e.g. when using a PABX or
accessing functions provided by your telephone
provider
PP
Redial the last five numbers dialed / insert a pause
between two digits
6
Speed dial keys
Dial stored numbers
m A-Z
Look up names and numbers
l
Dialing
MEMORY
Memory functions
Accessories
Document holder
Insert the paper holder firmly into the opening behind
the document feeder until it blocks.
Document exit tray
Insert the document exit tray gently into the opening
under the control panel. For non-standard documents
(e.g. larger than A4) just extend the tray.
A
Paper exit tray
The paper exit tray is permanently attached to the paper
tray. When pulling out the paper exit tray keep one
hand on the paper tray.
7
Inserting paper
1 Pull out the paper tray .
2 Fan the paper to prevent more than one sheet being
drawn through at a time.
3 Open the cover of the paper tray and insert paper
up to the mark (Standard A4 210 x 297 mm, 80 g/
m2). The tray holds up to 125 sheets.
6 Carefully push in the paper tray.
v Do not fill the paper tray above the mark. Do not
insert paper when the machine is printing. Do not
use paper that has already been printed by a laser
printer as this can lead to paper jams.
Inserting toner
Before you can send, receive or copy documents, there
must be a toner cartridge in the fax machine. A free
toner cartridge is included with your fax machine.
1 Take the cartridge out of the packaging and remove
the extra paper.
4 Insert documents that need to be printed or copied
(such as templates or headed paper) with the
printed side (face) down.
5 Push the paper down until the small lever (A) locks
into place. Replace the cover.
2 Shake the toner several times to improve the print
quality.
v Do not touch the underside of the toner cartridge
as this can affect the print quality.
3 Carefully pull out the tab on the left-hand side of
the cartridge.
8
4 Grip the cover at the sides and fold it backwards.
Insert the toner cartridge into the holder until it locks
and then close the cover.
Connecting the
fax machine
To the mains
1 Plug the fax machine into the wall socket.
2 The display shows SELECT COUNTRY.
3 Press START/COPY and choose the country where
the fax machine will be used with u.
D Only use TOSHIBA original toner . Y ou can order toner
cartridges directly from TOSHIBA.
Changing toner
1 Follow points 1-3 under Inserting a toner cartridge.
2 Grip the cover at the sides and fold it backwards.
3 Remove the toner cartridge by grasping it firmly in
the middle and pulling upwards.
4 Confirm with START/COPY. After warming up the
machine passes into the energy save mode.
To the telephone line
Connect the telephone cable to the fax machine by
inserting it into the socket labeled LINE on the rear of
the machine.
4 Insert the new toner in the holder until it locks and
then close the cover.
D Keep the open/used toner in its original packaging
or wrap it in a cloth and return it to your local retailer.
Additional
telephones
In addition to your fax machine you can connect other
devices to your telephone line such as phones,
answering machines, charge counters or modems to a
single telephone line.
If you want to use other equipment with your fax
machine please contact your dealer.
9
Separate sockets
Y ou can connect additional devices to separate sockets
on the same line even if they are in different rooms.
Please note: If you connect additional devices to separate sockets (e.g. in separate rooms) your fax switch
cannot control them (which means that your fax
machine behaves like any ordinary fax machine).
Therefore we recommend you to connect your additional devices to the same socket.
v The exchange code is provided by the
manufacturer. It may be 0, R (known as FLASH on
some systems) or any other digit.
D In case your P ABX r equir es R to obtain an outside
line but it is still not possible to get through to the
line, your system might not be according to the most
recent regulations. Therefore some technical settings
have to be changed on your fax machine. Please
refer to your Fax Call Centre (see backside of the
cover).
Computer
connection
In order to be able to use your fax machine as a printer
and scanner in conjunction with your computer, you
must connect it to the computer and install the software
provided with the fax machine.
Requirements
For Windows® 9X, ME:
ISDN connection
Your fax machine does not support ISDN fax (Group
4). It is an analog (Group 3) fax machine. It cannot be
directly connected to an ISDN connection but requires
an (analog) adapter or an ISDN system with connections
for analog terminals. For further information please see
the user guide for your ISDN system.
Private branch
exchange (PABX)
PABXs are common in large companies. ISDN systems
that are now often used in homes are also PABXs. To
obtain a connection from an extension on such a
system to the public network a digit must be dialed
before each call to get an outside line.
1 To connect your fax machine to a PABX press
MENU and 336. Then press START/COPY.
The display shows LINE TYPE: PSTN.
2 Use u to select the PABX mode: LINE TYPE:
PABX..
3 Press START/COPY and then STOP twice.
Pentium® 166 MHz or higher, at least 32 MB RAM
For Windows® NT, 2000 or XP:
Pentium II® or higher, at least 64 MB RAM
VGA screen
parallel port : IEEE 1284 ECP
Connection
1 Make sure that the fax machine and the computer
are both unplugged from the power supply.
2 Insert the printer cable to the corresponding sockets
of the computer and of the fax machine.
3 Reconnect the fax machine to the mains and switch
on the computer.
10
Software installation
1 Close down all programs on the computer.
2 Insert the installation CD provided with the fax
machine.
3 Start the program “setup.exe” on the installation
CD. Follow the instructions on the screen.
4 Once this is complete, re-start the computer.
D To uninstall the FAX printer software select the menu
Programs / FAX printer / Uninstall FAX printer.
11
Basic settings
Country selection
1 To select the country press MENU and 18. The
display shows 18 COUNTRY.
2 Press START/COPY and use u to select the
country, where the fax machine will be used.
3 Confirm with START/COPY and press STOP twice.
2 Press START/COPY. The display shows ENTeR
NaME.
3 Enter your name using the keypad. Use > to move
the cursor one position to the right. Use < to delete
the last digit. T o delete the whole entry press STOP.
Key character
0 space . - 0 + ?/ : * % ! ( ) [ “
11
Display language
1 To set the display language press MENU then
17. The display shows 17 LANGUAGE.
1 Press START/COPY. Use u to select the
display language.
1 T o confirm the entry press START/COPY and then
STOP twice.
Help
1 Press MENU, 667 and START/COPY.
2 A list of functions (including a brief description of
the main functions) is printed.
Your number
When you enter your number, it will appear on the
recipient's fax printout. You can enter up to 20 digits
for your number.
1 Press MENU and 14. The display shows 14
Your NUMBER.
2 Then press START/COPY. The display shows
Enter NUM.
3 Enter your telephone or fax number using the digit
keys. Use > to move the cursor one position to the
right. Use < to delete the last digit. To delete the
whole entry press STOP.
4 Confirm the entry by pressing START/COPY and
then STOP twice.
Your name
You can use the digit keys to write up to 32 letters to
enter your name. Each key is assigned several letters
(see table). By pressing a digit key several times you
can reach the next character in the table. After the fifth
character the row starts again.
2 A B C 2 a b c Ä Å Æ Ç ä å æ ç
3 D E F 3 d e f
4 G H I 4 g h i
5 J K L 5 j k l
6 M N O 6 m n o Ñ Ö ñ ö
7 P Q R S 7 p q r s
8 T U V 8 t u v Ü ü
9 W X Y Z 9 w x y z
4 Confirm the entry by pressing START/COPY and
then STOP twice.
D “Your name” and “your telephone number” are
transmitted at the top of each page (the first 4 mm)
together with the date, time and page number.
Time and date
1 Press MENU then 16. The display shows DATE/
TIME.
2 Press START/COPY: YEAR: 2003.
3 Enter the year using the keypad.
4 Press START/COPY. The display shows MONTH:
05.
5 Enter the month (e.g. 09 for September).
6 Press START/COPY and enter the day (e.g. 07
for 7 September 2003).
7 Finalise the entry by pressing START/COPY. The
display shows TIME 00:00.
8 Enter the exact time (e.g. 2330 for 2330). The
display shows TIME 23:30.
9 T o confirm the entry press START/COPY and then
STOP twice.
1 Press MENU and 15. The display shows 15
Your NaME.
12
Volume
Toner save mode
Ringing tone
You can set the volume of the ringing tone when the
machine is in standby mode or is actually ringing.
1 Press u. You will see the current setting
displayed for approximately 3 seconds and hear
the volume.
2 To change the value, press u until the desired
volume is reached.
v If the volume level is set to zero, no ringing tone
will be heard but faxes will still be automatically
received.
Loudspeaker
1 Press l to set the loudspeaker volume.
2 Set the volume using u.
3 Exit using l or STOP.
Key tones
1 Press MENU and 22. The display shows
BEEPER VOL.
The toner save mode decreases the consumption of
the toner. Printing quality may fall off.
1 Press MENU and 335. The display shows SAVE
MODE.
2 Press START/COPY. Use u to select TONER
SAVE.
3 Press START/COPY. Use u to select ON or OFF.
4 T o confirm the entry press START/COPY and then
STOP three times.
List of settings
You can print out a list of all functions and settings
currently available.
1 Press MENU, 666 and START/COPY.
2 A list of all settings is printed.
2 Press START/COPY. Use u to select the
volume of the key tones.
3 T o confirm the entry press START/COPY and then
STOP twice.
Energy save mode
Energy save mode reduces the energy consumption in
standby mode. You can select how many minutes after
the last entry before energy save mode is activated.
1 Press MENU and 335. The display shows SAVE
MODE.
2 Press START/COPY. Use u to select POWER
SAVE.
3 Press START/COPY. Use u to select 5, 15,
30, 60 minutes or OFF.
4 T o confirm the entry press START/COPY and then
STOP three times.
13
Fax switch
The built-in fax switch enables a single telephone
connection to be used to send and receive faxes and
use extra devices. There are two operating modes. Y our
machine is preset to AUTO mode.
1 The desired operating mode can be selected using
AUTO/MANU. Press the button until the desired
mode appears.
MANU mode
If you receive a fax call you can press START/COPY
to start fax reception. Automatic fax reception is turned
off.
AUTO mode
In AUTO mode your machine will ring up to nine times
depending on the setting. Faxes are received
automatically.
1 To set the number of rings press MENU and
222. The display shows AUTO RING COUNT.
2 Press START/COPY and enter the desired number
of rings.
3 Press START/COPY and then STOP twice.
v If the volume level is set to zero, no ringing tone
will be heard but faxes will still be automatically
received.
Fax reception
from a different
phone
If you pick up another phone and hear a fax call (you
will hear a high-pitched tone or nothing at all) you can
start the fax machine using a code. If this does not
work, press START/COPY on the fax machine.
1 To define the code press MENU and 224. The
display shows REMOTE FAX START.
2 Press START/COPY. Use u to select ON or OFF.
3 Press START/COPY and enter the last digit of the
code. This always starts with *5.
4 Press START/COPY and then STOP twice.
14
Dial options
Re-dialling
You can redial the last five numbers:
1 Press PP for the last five numbers dialed.
Speed dial list
1 Press MENU, 662 and START/COPY.
2 The speed dial list will be printed out.
2 Press u until the number you want appears.
3 The machine will dial the number automatically.
Speed dialling
There are eleven speed dial keys for numbers you use
regularly.
Storing numbers
1 Press MENU and 1. The display shows 11 SPEED
DIAL.
2 Press START/COPY.
3 Press the speed dial key where you want to store
the entry and confirm by pressing START/COPY.
4 Enter a name using the digit keys (up to 32
characters) and press START/COPY.
5 Enter the fax number. Press START/COPY to
confirm.
6 Press STOP three times to end the function.
Using speed dial
1 Press the relevant speed dial key.
Phonebook
Your fax machine has space to store around 99 names
and numbers. The precise number will depend on the
length of the entries.
Storing numbers
1 Press MENU and 12.
2 Press START/COPY.
3 Use u to select ENTRY: NEW and press START/
COPY to confirm.
4 Enter a name using the digit keys (up to 32
characters) and press START/COPY.
5 Enter the fax number. Press START/COPY to
confirm.
6 Press STOP thr ee times to end the function.
Using the phonebook
1 Press a and START/COPY. The first name in
the alphabet will appear on the display. Use u
to select the desired entry.
2 Press START/COPY.
2 Press START/COPY.
Changing speed dial
entries
1 Press MENU and 1.
2 Press START/COPY.
3 Press the relevant speed dial key and press START/
COPY to confirm.
4 Enter a name using the digit keys (up to 32
characters) and press START/COPY.
5 Enter the new number. Press START/COPY to
confirm.
6 Press STOP three times to end the function.
Correcting entries
1 Press MENU and 12‚ and then START/COPY.
2 Use u to select ENTRY: OLD and press START/
COPY to confirm.
3 Press START/COPY again and use u to find
the entry you want to correct.
4 Press START/COPY and make the changes.
5 Press START/COPY again and then STOP twice
to end the function.
Deleting entries
1 Press MENU and 12‚ and then START/COPY.
2 Use u to select ENTRY: OLD and press START/
COPY to confirm.
3 Press START/COPY again and use u to find
the entry you want to delete.
15
4 Press STOP.
4
5 Use u to select DELETE? Y and press START/
COPY to confirm. If you don't want to delete the
entry, press STOP.
6 Press STOP twice to end the function.
Printing out the
phonebook
1 Press MENU, 663 and then START/COPY.
2 The numbers stored are printed out.
Groups
You can combine entries in your phonebook into
groups so you can send a fax to several people at the
same time, for example.
Setting up a group
1 Press MENU, 13 and then START/COPY. The
display shows 13 GROUPS.
2 Use u to select the digit under which you want
to store the group (max of five groups), e.g. GROUP
NO.: 01.
3 Press START/COPY.
4 Enter a name for the group using the digit keys (up
to 32 characters) and press START/COPY.
5 Enter the first fax number . Press START/COPY to
confirm. The display shows NUMBER: 01.
6 The machine will automatically ask you for the next
number (maximum of ten). Press START/COPY to
confirm each time.
7 Press STOP four times to end the function.
Sending to a group
a If you want to enter further numbers, use u to
select ANOTHER? Y and enter the numbers you
want.
b When you have finished entering numbers, use u
to select ANOTHER? N. Then press START/COPY.
5 The document is scanned and automatically sent.
Canceling
To cancel automatic redial, press MENU, 776 and
START/COPY. Press START/COPY again to confirm.
D If you want to clear the fax from the memory, press
STOP.
D If the line is busy, automatic redial is activated.
D A power failure will clear the faxes from memory.
Correcting groups
1 Press MENU, 13 and then START/COPY.
2 Use u to select the group you want to change
and press START/COPY to confirm.
3 Use uto select ENTRY: OLD and press START/
COPY.
4 You can now change the name of the group. When
you have done this, press START/COPY.
5 Change the entry you want to change and press
START/COPY.
6 Press STOP four times to end the function.
Deleting a group
1 Press MENU, 13 and then START/COPY.
2 Use u to select the group you want to delete
and press START/COPY to confirm.
3 Use u to select DELETE? Y and press START/
COPY.
1 Place the document to be faxed (maximum of 15
sheets) loosely in the document feeder.
2 Press MEMORY‚ 2 and START/COPY. The
display shows 2 BROADCAST.
a If you want to sent the fax immediately, select 1
NOW and press START/COPY.
b If you want to send the fax later select 2 LATER,
enter the time you want to send it (within 24 hours,
e.g. 18 30 for 6.30 pm) and press START/
COPY.
3 Use u to select the group and press START/
COPY.
16
Group overview
1 Press MENU and 664 and START/COPY.
2 The group overview is printed out.
Calling line
identification
(not available in all countries)
Your fax machine can display the number of the sender.
Check with your telephone company whether you can
activate this function on your telephone line.
The numbers of the last twenty senders are stored.
Printing a caller list
The caller list contains the numbers of the last twenty
fax calls received, provided the senders have activated
calling line identification.
1 Press MENU, 665 and then START/COPY.
2 The caller list is printed out.
The caller list can be printed out automatically as soon
as it reaches twenty entries.
1 Press MENU and 227. The display shows 27
AUTO PRINT.
2 Press START/COPY and use u to select 2
CALLER ID LIST.
3 Press START/COPY and use u to select ON or
OFF.
4 Press START/COPY and then STOP three times
to end the function.
Printing a journal
The journal contains the numbers of the last forty faxes
sent or received.
1 Press MENU, 66 and then START/COPY.
2 The journal is printed out.
The journal can be printed out automatically.
1 Press MENU and 227. The display shows 27
AUTO PRINT.
2 Press START/COPY and use u to select 1
CALL LOG LIST.
3 Press START/COPY and use u to select ON or
OFF.
4 Press START/COPY and then STOP three times
to end the function.
17
Fax
v It is best only to use A4 documents (80 g/m2).
Documents smaller than A5 may jam in the
machine.
v Do not try to send documents that are
... damp, coated with correction fluid, dirty or have
coated surfaces,
... written on in soft pencil, ink, crayon or charcoal,
... taken from newspaper (printer’s ink!),
... held by paper clips or staples; always remove
these before faxing,
... wrinkled or torn,
... glued together, too thick or too thin or covered
with any adhesive notes ("Post-It®" notes),
... made of foil or continuous paper.
Inserting a
Sending a fax
1 Dial the number.
2 To improve the image quality press RESOLUTI-
ON.
3 Press START/COPY.
Transmission starts. If the fax machine is unable to
establish a connection, it will redial automatically after
a certain time.
D If you wish to cancel automatic redial with the
document still in the machine, press STOP. The
document will be ejected.
D If you wish to cancel automatic redial without
ejecting the document, press MENU, 773 and
then START/COPY. Press START/COPY to
confirm.
document
1 Place the document face down in the document
feeder (maximum of 15 sheets).
2 Adjust the guides to match the width of the
document.
Resolution
Your fax machine has four different resolutions. In
addition to STANDARD (for faxes), there is FINE (for
small print and drawings), SUPER FINE (for copies)
and PHOTO (for photographs and other such images).
Keep pressing RESOLUTION until the display shows
the option you want.
Reducing
To ensure that faxes that are longer than A4 are printed
out on one page, you can automatically reduce the page.
You can define the extent to which the page is reduced.
Automatic
If this function is activated, an over-long fax is reduced
by the amount specified in the function described below
(see Limit).
1 Press MENU and 334. The display shows 34
REDUCTION.
2 Press START/COPY and use u to select AUTO
REDUCTION.
18
3 Press START/COPY and use uto select ON or
OFF.
4 Press START/COPY and then STOP three times
to end the function.
Limit
This function lets you select the amount by which an
over-long fax is to be reduced.
1 Press MENU and 334. The display shows 34
REDUCTION.
2 Press START/COPY and use u to select
THRESHOLD.
3 Press START/COPY use u to select a value
between 0 and 30 mm.
4 Press START/COPY and then STOP three times.
1 Place the document to be faxed (maximum of 15
sheets) loosely in the document feeder, face down.
2 Press MEMORY, 2 and START/COPY.
a If you want to sent the fax immediately, select 1
NOW and press START/COPY.
b If you want to send the fax later select 2 LATER,
and press START/COPY. Enter the time you want
to send it (within 24 hours, e.g.18 30 for 6.30
pm) and press START/COPY.
3 Enter the fax number and press START/COPY. The
document will be scanned and sent.
Canceling
Memory
If there is no paper in the paper tray or if the toner is
empty, incoming faxes will be stored in memory (around
120 pages according to Slerexe letter). If an incoming
fax has been stored in memory the display will show
FAX IN MEMORY. Once the paper tray is refilled or the
toner replaced all the faxes stored in memory can be
printed out (see Printing from memory).
When a fax has been printed it is deleted from memory.
If printing is interrupted all the faxes that have not yet
been printed in full remain in memory. Once the memory
is full no further pages can be stored.
Printing later
You can choose whether faxes are to be printed
immediately from memory or later.
1 Press MENU, 333. The display shows 33 ME-
MORY MODE. Press START/COPY.
2 Use u to select PRINT NOW (faxes are printed
out as soon as the paper tray is refilled) or PRINT
LATER (faxes are printed out when you want).
1 Press MEMORY, 4 and START/COPY. The
display shows ARE YOU SURE?
2 Press START/COPY to delete the faxes from
memory.
If the line is busy, automatic redial is activated.
1 If you wish to cancel automatic redial, press MENU,
774 and then START/COPY.
2 Press START/COPY again to confirm.
D A power failure will clear the faxes from memory.
Clearing memory
With this function you can delete faxes or documents
from memory.
1 Press MEMORY, 4 and START/COPY. The
display shows ARE YOU SURE?
2 Press START/COPY to delete the faxes from
memory or press STOP to cancel.
Broadcast
3 Press START/COPY and then STOP twice.
Printing from memory
If there is a document in memory the display will show
FAX IN MEMORY.
1 Press MEMORY and 3.
2 Press START/COPY. If faxes are stored they will
be printed out.
Sending from memory
You can scan in documents, store them in memory
and send them from memory. When they have been
sent, the faxes are cleared from memory.
You can send the fax either to a group you have already
stored or to individual numbers.
1 Place the document to be faxed (maximum of 15
sheets) loosely in the document feeder, face down.
2 Press MEMORY and 2. The display shows 2
BROADCAST. Press START/COPY.
a If you want to sent the fax immediately, select 1
NOW.
b If you want to send the fax later select 2 LATER
and press START/COPY. Enter the time you want
to send it (within 24 hours, e.g. 18 30 for 6.30
pm) and press START/COPY.
3 The display shows: dial num: group. Enter the
recipients:
19
a If you want to sent the fax to a group, use u to
select GROUP and pr ess START/COPY. Use u
to select the group. You can also use the digit keys
to select a group.
b If you want to send the fax to specific numbers,
use u to select enter NUMBER and press
START/COPY. Enter the number and press START/
COPY. If you want to enter further numbers, use
u to select ANOTHER ? Y and enter the press
START/COPY to confirm. When you have finished
adding numbers, press ANOTHER? N.
2 Press MENU, 442 and START/COPY.
3 Enter the code which you have received from your
fax partner (up to 20 digits) and press START/COPY.
4 Enter the fax number and press START/COPY.
Receive polling
This function enables you to receive documents that
have been stored for you in a remote fax machine.
4 Finally, pr ess START/COPY. The document will be
scanned and automatically sent.
Broadcast list
The broadcast list contains the numbers of all the
addresses in a broadcast (up to 50 numbers).
1 Press MENU and 664. The display shows 64
GROUP LIST.
2 Press START/COPY. The list will be printed out.
Sending later
If you wish to take advantage of off-peak telephone
charges or if you know that the person to whom you
are sending a fax is available only at certain times you
can set up your fax machine to send a fax automatically
at a later time (within 24 hours).
1 Place the document to be faxed (maximum of 15
sheets) loosely in the document feeder, face down.
2 Press MENU, 44. The display shows 41 SEND
LATER. Press START/COPY two times.
3 Enter the time you want to send it (within 24 hours,
e.g. 18 30 for 6.30 pm) and press START/
COPY.
4 Enter the fax number and press START/COPY.
Canceling
If you remove the document the delayed fax job will
be canceled.
You can also cancel the time. To do this, press MENU,
77 and START/COPY. The display shows ARE YOU
SURE? Press START/COPY again to confirm.
Sending with code
If your fax partner has entered a code to protect the
fax reception please follow the procedure:
1 Place the document to be faxed (maximum of 15
sheets) loosely in the document feeder, face down.
20
Quick polling
1 Press MENU, 552. The display shows 52
POLLING RX. Press START/COPY.
2 Select the fax number and press START/COPY two
times.
Receive polling with
code
If your fax partner has entered a code to protect the
documents, proceed as follows:
1 Press MENU, 552. The display shows 52
POLLING RX. Press START/COPY.
2 Use u to select WITH CODE and press START/
COPY.
3 Enter the code (up to 20 digits) and press START/
COPY.
4 Enter the fax number and press START/COPY.
Delayed polling
If you wish to take advantage of off-peak telephone
charges you can poll a fax at a later time (within 24
hours).
1 Press MENU, 552. The display shows 52
POLLING RX. Press START/COPY.
2 You now have two options:
a If you want to poll a fax without a code, use u
to select LATER and press START/COPY. Enter a
time (within 24 hours, e.g. 18 30 for 6.30 pm)
and press START/COPY.
b If you want to enter a code, use u to select
LATER/C and press START/COPY. Enter a time
for polling and press START/COPY. Now enter the
code (up to 20 digits) and press START/COPY.
3 Enter the fax number and press START/COPY.
D If the line is busy, automatic redial is activated. If
you wish to cancel automatic redial, press MENU
and 775.The display shows 75 POLL REDIAL.
Press START/COPY two times.
D If you wish to cancel the entire process, press
MENU, 771 and START/COPY.
Reception speed
Transmit polling
You can program your fax machine to send documents
when it is polled by a remote fax machine.
1 Place the document to be faxed (maximum of 15
sheets) loosely in the document feeder, face down.
2 Press MENU and 55. The display shows 51
POLLING TX. Press START/COPY.
3 You can now choose whether or not to protect the
fax against unauthorized access.
a If you want to protect the fax, use u to select
WITH CODE and press START/COPY. Enter a code
(up to 20 digits) and press START/COPY. Anyone
you give this code to will be able to poll the fax.
b If you do not want to use a code, use u to select
NOW and press START/COPY.
The process is canceled as soon as you remove the
document from the fax machine.
D Poll coding is based on the international ITU
standard. However, there are manufacturers who
use different procedures. Their machines are
therefore not compatible.
D If you send faxes to or poll faxes from fax databases,
some of these databases allow you to append the
subaddress directly to the fax number. This will
save you telephone charges. First enter the fax
number of the database and press
the subaddress. If you are not sure whether your
fax polling service supports subaddresses, contact
the service provider.
RR
R. Now enter
RR
If the telephone connection used for reception is poor,
errors may occur at normal speed (14,400 bps). In such
cases it is best to reduce the speed. When you have
successfully received the fax, remember to set your
fax machine back to the standard speed.
1 Press MENU and 332: 32 RX SPEED.
2 Press START/COPY and use u to select the
speed you want.
3 Press START/COPY and then STOP twice.
Transmission
report
In the default setting, a transmission report is printed
out only in the event of a transmission error. However,
you can change this setting so that a transmission
report is printed for every fax transmitted, only in the
event of an error or never.
1 Press MENU and 225: 25 TX REPORT.
2 Press START/COPY and use u to select
ERROR, ON or OFF.
3 Press START/COPY and then STOP twice.
Reception report
In the default setting, a reception report is printed out
only in the event of a transmission error. However, you
can change this setting so that a reception report is
printed for every fax received, only in the event of an
error or never.
Transmission
speed
If the telephone connection used for transmission is
poor, transmission errors may occur at normal speed
(14,400 bps). In such cases it is best to reduce the
speed. When you have successfully sent the fax,
remember to set your fax machine back to the standard
speed.
1 Press MENU and 33: 31 TX SPEED.
2 Press START/COPY and use u to select the
speed you want.
3 Press START/COPY and then STOP twice.
1 Press MENU and 226: 26 RX REPORT.
2 Press START/COPY and use u to select
ERROR, OFF or ON.
3 Press START/COPY and then STOP twice.
21
Copy - Scan - Printing
2 There are two ways you can call up the scan function:
Copy
You can use your fax machine to make copies of an
original. Resolution STANDARD is set by default. To
select a better image quality press RESOLUTION (see
chapter Fax / Resolution).
1 Place the document (maximum of 15 sheets) in the
document feeder, face down.
a Click on the START symbol on the left lower edge
of your screen. Choose the Program menu and
select FAX printer. A sub-menu will appear. Select
the Imaging Software. Choose the command “Scan
New” in the pull down menu “File”.
b Open the graphics program into which you wish to
scan. Select as source the FAX scanner driver and
choose the command to aquire an image.
3 The FAX scanner window will open.
4 Select the desired scan settings.
5 Press the “Scan” command.
6 Once the scanning procedure is completed, the
image of the document can be stored.
2 T o select a better image quality press RESOLUTI-
ON.
Single copies
1 T o make a single copy of the original, press START/
COPY three times. Copying starts immediately.
Multiple copies and
enlarging/reducing
1 To make multiple copies of the original, press
START/COPY once.
2 The display shows COPY COUNT: 01. Use the
digit keys to enter the number of copies you want
(maximum of 99). Press START/COPY.
3 The display shows SIZE: 100%. Use u to
enlarge or reduce the copy.
D You can reduce the copy to 50% and enlarge it up
to 200%.
4 Press START/COPY. The fax machine will scan
the first page of the document and start copying it.
Scan
D If you click on the “Help” command, on-line help
will open.
Printing from the
PC
If the software installation has been performed
successfully, your fax machine is now set up as a
standard printer. You can now print out on the fax
machine from any program you like.
1 Simply choose the print command in the application
from which you wish to print.
2 You can modify the printer settings for each
respective application. If you give a print command
or select printer installation, a dialogue box opens.
Select the command which will take you to printer
setting and make the desired modifications.
3 In “Control Panel”, you can modify the printer
settings for all applications. Highlight the FAX printer
and under “File / Properties” make the desired
modifications.
4 Under “File / set as default” you can determine
whether you wish to use the fax machine as a
standard printer or not.
(only for fax machines with a PC interface)
1 Place your documents face down (maximum of 15
sheets) in the document feeder.
22
D You may also click on the “Help” command. The
overview of on-line help will open.
D For more information choose the “Read me”-file
which you can find clicking on Programs / FAX
printer.
Troubleshooting
Maintenance
PAPER JAM
Received faxes or copies are not ejected.
CHECK PAPER
Check DOCUMENT
SERVICE
Problems faxing or printing
Cannot send a fax.
Open the cover and take the toner out of the
machine. Pull the green lever towards you. Carefully
remove the paper without tearing it.
Take out the paper cassette and remove the paper.
Fan it and straighten it on a smooth surface and
replace it.
Press STOP. The document will be ejected. If not,
pull it gently out of the machine.
Disconnect the machine from the mains and plug it
back in. If the display still says SERVICE please
contact customer services.
Check that the recipient's machine is working.
Check whether the display shows an error message.
Press l to check whether you are getting dial tone. If
not, check the telephone connection.
Cannot receive a fax.
You or the recipient has received a blank sheet.
Your document has been sent without an error
message but has not been printed out on the
recipient's machine.
The documents you send are arriving with loss of
quality.
Check that you have selected the AUTO mode.
Press l to check whether you are getting dial tone. If
not, check the telephone connection.
The sender has faxed the back of the document.
Check the machine by making a copy of the
document.
If the copy is OK the recipient's fax machine may be
faulty.
Ask the recipient if their machine is working.
Check the document or increase the resolution.
Reduce the transmission speed. Check the machine
by making a copy of the document. If the copy is OK
the recipient's fax machine may be faulty.
23
Received faxes and copies are too light.
Make a copy of any document. If the copy is OK
there is a problem with the sender's fax machine.
Inform the sender.
If the copy is also too light the toner is almost all
gone. Shake the cartridge a few times. If the toner
cartridge is empty, replace it. You can obtain toner
from specialist retailers or directly from TOSHIBA.
Only use TOSHIBA original toner cartridges.
There are white lines on the printout.
There are black lines on the printout.
Problems with the connection
No dial tone.
Receive polling does not work.
Clean the toner drum with a soft cloth.
The toner cartridge is damaged and must be
replaced. Only use TOSHIBA original toner
cartridges. You can order them directly from
TOSHIBA.
Check that the machine is connected to the mains
and to a telephone line.
Check that the machine from which you are trying to
receive faxes is set for automatic fax operation and
for polling. If you need a code, check you have the
right one.
24
Error codes
Error codes when sending faxes
# 102
# 104
# 105
# 109
# 110
# 111
# 113
Problem
No document in the feeder.
Fault on the telephone line.
The receiving fax machine has a transmission error.
The receiving fax machine is not responding.
There is no signal from the receiving fax machine at
the end of transmission.
An error message is sent by the receiving fax
machine at the end of transmission.
The receiving fax machine requests a second
transmission as there were too many transmission
errors in the first transmission.
# 114
# 115
Error codes when receiving faxes
# 152
# 153
# 154
# 158
The document is too long.
Transmission of one page took too long (more than
eight minutes).
Problem
An error message is received from the sending fax
machine at the start of reception.
The person polling the fax has entered an incorrect
password.
The sending fax machine does not send a signal at
the start of reception.
The sending fax machine does not send a standard
signal.
25
# 160
The machine is not correctly connected to the
telephone line or there is no signal from the sending
fax machine.
# 161
# 166
# 167
# 168
# 169
Other error codes
At the end of the reception process the sending fax
machine does not send a signal or the connection
was interrupted.
There are repeated errors in the received data.
The data received contains so many errors that a
second transmission is needed.
At the start of password-protected polling the
machine detects that the wrong password has been
entered on the sending fax machine.
In attempting to poll a fax, the machine detects that
the sending fax machine has not been set up
correctly for polling.
Problem
# 201
# 202
# 205
# 206
STOP BUTTON PRESSED
NO RESPONSE
The correct protocol signal is not sent during the
transmission process.
The correct protocol signal is not sent during the
reception process.
Transmission is canceled by the other fax user.
There is not enough memory capacity during
transmission.
The STOP button was pr essed during transmission.
The other fax user does not answer during
transmission and the connection is interrupted.
26
Annex
Technical data
Relative humidity 20-80 % (relative)
Security EN 60950, IEC 60825-1
Interference To EN 55022 class B
Compatibility ITU-T Group 3
Connection type Exchange line (PSTN) /
Extension (PABX)
Flash times Exchange line (PSTN): 100 ms
Extension (PABX): 100 ms
Document size Width: 128-218 mm
Length: 128-356 mm
Document feeder max. 15 pages (80 g/m2)
Paper A4 210x297 mm, 80 g/m
Capacity of paper traymax. 125 sheets
Maximum scan width 208 mm
Scan and copy resolution:
horizontal 8 points/mm (200 dpi)
vertical standard 3.85 lines/mm (200x98 dpi)
vertical fine 7.7 lines/mm (200x196 dpi)
vertical super fine 15.4 lines/mm (200x300 dpi)
Photo 64 greyscales
Print resolution 600x600 dpi
2
Immunity To EN 55024
Slerexe-Letter:
Data compression
scheme MH, MR
Modulation V29, V27ter, V23, V21, V17
Transmission speeds 14k4/12k2/9600/7200/4800
/2400 bps
Fax memory 2 MB, approx. 120 pages
Recording method Laser Jet
Toner capacity Initial cartridge approx. 1.650
pages à 3%
Original cartridge approx.
5.000 pages à 3%
Speed dial 11 entries
Phonebook 99 entries
Group dial 5 entries, maximum of 10
digits each
Dimensions (WxDxH) 449x325x165 mm excl. paper
holder
Weight Approx. 8 kg
Power draw Standby: less than 15 W
Operation: less than 200 W
Mains connection 220-240 V / 50-60 Hz
Temperature range 10-32°C
27
Glossary
Disclaimer Notice
Additional fax machine, additional telephone: You can
use your fax machine with additional equipment such
as phones and answering machines connected to a
single telephone line.
Calling line identification: When you receive a fax the
number of the sender is displayed (not in all countries).
Document: The typed or handwritten sheet, sketch or
drawing you want to fax to someone else.
DTMF (Dual Tone Multiple Frequency): This tone dialing
signal lets you start the fax machine from any phone
that has tone dialing.
Fax switch, ring patterns: The fax switch analyzes
incoming calls and selects the appropriate ring pattern.
In MANU mode, faxes have to be received manually;
in AUTO mode they ar e received automatically .
Hook flash function: Press
new services from the telephone company.
ITU (International Telecommunications Union): An international body that publishes telecommunications
standards.
Laserjet: A printing method in which black powder (see
Toner) is burnt onto paper by means of a laser.
Memory: Faxes that are not printed out are stored in
memory.
PABX, number for outside line: PABXs (private
automatic branch exchanges) are installed in all
companies over a certain size. They provide a kind of
internal telephone network. To obtain an outside line
from a PABX you need to dial a particular digit.
Paper: Standard A4 paper (210x297 mm, 80 g/m2)
Polling: This lets you receive documents stored in
another fax machine.
Pulse dialing: Pulse dialing is the old dialing method in
which each number dialed produces a certain number
of pulses.
Receive polling: This lets you receive documents stored
in another fax machine.
Sender ID: The name and number of the user can be
entered on most fax machines. This sender ID is printed
out on the transmission report and also appears on fax
machines to which you send documents.
Toner cartridge: This contains the black powder, known
as toner, that is transferred to the paper by heat. White
stripes on the printout indicate that the toner is running
out. The cartridge can be shaken to provide a shortterm solution, but will need replacing before long.
RR
R to access a wide range of
RR
The following notice sets out the exclusions and
limitations of liability of TOSHIBA TEC Germany
Imaging Systems GmbH (including its employees,
agents and sub-contractors) to any purchaser or user
("User") of the e-STUDIO 80F, including its
accessories, options and bundled software
("Product").
The exclusions and limitations of liability referred to
in this notice shall be effective to the fullest extent
permissible at law. For the avoidance of doubt,
nothing in this notice shall be taken to exclude or
limit TOSHIBA TEC Germany Imaging Systems
GmbH's liability for death or personal injury caused
by TOSHIBA TEC Germany Imaging Systems
GmbH's negligence or TOSHIBA TEC Germany
Imaging Systems GmbH's fraudulent
misrepresentation.
All warranties, conditions and other terms implied by
law are, to the fullest extent permitted by law,
excluded and no such implied warranties are given
or apply in relation to the Products.
TOSHIBA TEC Germany Imaging Systems GmbH
shall not be liable for any loss, cost, expense, claim
or damage whatsoever caused by any of the
following:
use or handling of the Product otherwise than in
accordance with the manuals, including but not
limited to Operator's Manual, Users' Guide, and/or
incorrect or careless handling or use of the Product;
any cause which prevents the Product from
operating or functioning correctly which arises from
or is attributable to either acts, omissions, events or
accidents beyond the reasonable control of TOSHIBA
TEC Germany Imaging Systems GmbH including
without limitation acts of God, war, riot, civil
commotion, malicious or deliberate damage, fire,
flood, or storm, natural calamity, earthquakes,
abnormal voltage or other disasters;
additions, modifications, disassembly,
transportation, or repairs by any person other than
service technicians authorized by TOSHIBA TEC
Germany Imaging Systems GmbH; or
use of paper, supplies or parts other than those
recommended by TOSHIBA TEC Germany Imaging
Systems GmbH.
Subject to paragraph 1, TOSHIBA TEC Germany
Imaging Systems GmbH shall not be liable to
Customer for:
28
• loss of profits; loss of sales or turnover; loss of or
damage to reputation; loss of production; loss of
anticipated savings; loss of goodwill or business
opportunities; loss of customers; loss of, or loss of
use of, any software or data; loss under or in relation
to any contract; or
• any special, incidental, consequential or indirect
loss or damage, costs, expenses, financial loss or
claims for consequential compensation;
• whatsoever and howsoever caused which arise
out of or in connection with the Product or the use or
handling of the Product even if TOSHIBA TEC
Germany Imaging Systems GmbH is advised of the
possibility of such damages.
• TOSHIBA TEC Germany Imaging Systems GmbH
shall not be liable for any loss, cost, expense, claim
or damage caused by any inability to use (including,
but not limited to failure, malfunction, hang-up, virus
infection or other problems) which arises from use of
the Product with hardware, goods or software which
TOSHIBA TEC Germany Imaging Systems GmbH has
not directly or indirectly supplied.
29
Declaration of
conformity
We,
TOSHIBATEC Germany Imaging Systems GmbH,
Carl-Schurz Strasse 7
41460 NEUSS
declare under our sole responsibility that the product
analog fax machine e-STUDIO80F fulfils the fundamental
requirements pursuant to Article 3 of EU Directive 1999
/ 5 / EC, and cover the following :
EN 60950 : 1992 + A1 - A4, A11
EN 60825 - 1 :1994 + A11 :1996
EN 55024 :1998
EN 55022 :1998 Class B + A1: 2000
EN 61000-3-2 :1995 + A1 :1998 + A2 :1998
EN 61000-3-3 :1995
The CE mark confirms that the machine corresponds
to the relevant guidelines of the European Union.
This product is intended for use on an analogue
public switched network (PSTN) and for use in the
country indicated on the label of the box. The usage
in other countries could cause malfunction.
For further information please contact your national
technical support centre. Initially contact your dealer
if problems occur during operation.
This operation manual has been printed on chlorinefree, recycled paper, in line with the highest
standards of environmental friendliness.
The used cardboard packaging as well as the
cardboard protecting your facility at its sides made
of waste paper can be recycled like waste paper;
corresponding to your country’s demands dispose
the plastic foils either for recycling or with your
rubbish.
This electronic facility contains recyclable material.
At the end of use of this facility please inform
yourself about the corresponding recycling demands
of your country.
Technical changes and errors excepted.
Additionally:
Council Decision 1998 / 482 / EC of 20.07.98 (CTR 21)
and EG 201 121:2000
The device is designed for all analog PSTN interfaces
in the European Union,
as it has been tested pursuant to TBR 21.
Copyright 2003 © TOSHIBA TEC Germany Imaging
Systems GmbH.
30
Index
A
A-Z
key 6
accessories 7
additional
telephone 14
annex 27
AUTO
mode 14
B
book
telephone 6
C
cable
printer 4
telephone 4
caller
identification 17
cartridge
toner 4
CD-ROM 4
character
enter 12
code
error 25
computer
CD-ROM 4
connect 4
install 4
print 22
scan 22
connection 9
PABX 10
power supply 9
type 27
copy 6
enlarge 22
multiple pages 22
reduce 22
single page 22
cover
grip 5
D
date
enter 12
delete
entry 6
group 16
telephone book 15
description
machine 5
dial
speed 6
display
lamp 6
document
insert 18
security 18
E
enlarge
copy 22
enter
character 12
date and time 12
entry
delete 6
error
code 25
F
fax
polling 20
reduction 18
resolution 18
fax switch 14
Faxen 22
flash
time 27
G
glossary 28
grip
cover 5
group 16
delete 16
list 17
H
Help 22
I
identification
caller 17
image quality
key 6
insert
document 18
paper 8
instruction
safety 2
interrupt
process 6
ISDN
connection 10
K
key
A-Z 6
AUTO/MANU 6, 14
MEMORY 6
MENU 6
R 6
RESOLUTION 6
speed dial 6
START/COPY 6
STOP 6
L
lamp
display 6
list
group 17
settings 13
M
machine
description 5
memory
key 6
print 19
print later 19
send later 20
MENU
key 6
mode 14
AUTO 14
MANU 14
N
name
enter 12
number
enter 12
identification 17
redial 6
O
options
select 6
other telephone 14
P
paper
insert 8
quality 8
paper tray 8
PC
print 22
scan 22
polling
fax 20
power
connection 9
print
computer 22
group list 17
later 19
memory 19
PC 22
resolution 27
printer software
uninstall 11
private branch exchange
connection 10
R
R
key 6
reception mode
AUTO/MANU 6
redial
number 6
reduce
copy 22
fax 18
value 19
resolution 18
key 6
print 27
ring pattern 14
S
safety
instructions 2
scan
computer 22
PC 22
send
later 20
settings
list 13
START/COPY
key 6
STOP
key 6
T
telephone
additional 14
other 14
telephone book
delete 15
time
enter 12
flash 27
toner 4
tray
document ejection 7
type
connection 27
U
uninstall
printer software 11
V
value
reduction 19
Y
your name 12
your number 12
31
5103 506 4027.1 INT (750)
TOTOSHIBA TEC Germany Imaging Systems GmbH
Carl-Schurz-Str. 7
41460 Neuss, Germany
Tel +49/(0)2131/1245-0
Fax +49/(0)2131/1245-402
www.toshiba-europe.com/tec
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