TOSHIBA e-STUDIO281c User Manual

MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS

User Functions Guide

TRADEMARKS AND COPYRIGHT

Trademarks

- The official name of Windows 98 is Microsoft Windows 98 Operating System.

- The official name of Windows Me is Microsoft Windows Me Operating System.

- The official name of Windows 2000 is Microsoft Windows 2000 Operating System.

- The official name of Windows XP is Microsoft Windows XP Operating System.

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- Microsoft, Windows, Windows NT, and the brand names and product names of other Microsoft products
are trademarks of Microsoft Corporation in the US and other countries.

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the US and other countries.

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- IBM, AT and AIX are trademarks of International Business Machines Corporation.

- NOVELL, NetWare, and NDS are trademarks of Novell, Inc.

- Other company names and product names in this manual are the trademarks of their respective
companies.

Copyright

© 2005 TOSHIBA TEC CORPORATION All rights reserved
Under the copyright laws, this manual cannot be reproduced in any form without prior written permission of
TTEC. No patent liability is assumed, however, with respect to the use of the information contained herein.

TABLE OF CONTENTS

TABLE OF CONTENTS ..........................................................................................................................1

PREFACE................................................................................................................................................3

FEATURES OF THE e-STUDIO281c/351c/451c ....................................................................................4

1. MANAGING ADDRESS BOOK (ADDRESS MENU)..............................................................................5

1. MANAGING ADDRESS BOOK..........................................................................................................6

• About Managing Contacts in Address Book ....................................................................................6

• Registering Contacts .......................................................................................................................7

• Editing Contacts.............................................................................................................................10

• Deleting Contacts ..........................................................................................................................12

• Searching Contacts .......................................................................................................................14

2. MANAGING GROUPS.....................................................................................................................18

• About Managing Groups in Address Book.....................................................................................18

• Creating New Group......................................................................................................................19

• Editing Groups...............................................................................................................................22

• Deleting Groups.............................................................................................................................28

• Searching Groups..........................................................................................................................30

• Confirming the Members of the Groups.........................................................................................34

2. MANAGING COUNTERS (COUNTER MENU).....................................................................................35

1. TOTAL COUNTER...........................................................................................................................36

• Displaying Print Counter................................................................................................................36

• Displaying Scan Counter ...............................................................................................................39

2. PRINT OUT TOTAL COUNTER ......................................................................................................40

3. DEPARTMENT COUNTER .............................................................................................................41

• Displaying Print Counter for Department Code .............................................................................41

• Displaying Scan Counter for Department Code.............................................................................44

• Displaying Fax Communication Counter for Department Code.....................................................46

4. MANAGING DEPARTMENT CODE ................................................................................................48

• Logging On As Administrator.........................................................................................................48

• Printing Department Codes List.....................................................................................................50

• Enabling Department Code ...........................................................................................................51

• Resetting All Department Counters ...............................................................................................53

• Deleting All Department Codes .....................................................................................................54

• Registering a New Department Code............................................................................................55

• Editing the Department Code ........................................................................................................58

• Deleting the Department Code ......................................................................................................62

• Resetting the Counter of Each Department...................................................................................64

• Setting Output Limitations for All Departments..............................................................................66

• Setting No Limit Black....................................................................................................................67

3. SETTING ITEMS (USER)......................................................................................................................69

1. SETTING GENERAL FUNCTIONS .................................................................................................70

• Setting the Auto Clear Mode..........................................................................................................70

• Changing the Display Language....................................................................................................71

• Setting the Reversed Display Mode ..............................................................................................72

• Replacing the Toner Cartridge.......................................................................................................74

• Setting the Copy Calibrations ........................................................................................................82

• Setting the Print Calibration...........................................................................................................85

2. SETTING COPY FUNCTIONS ........................................................................................................89

3. SETTING FAX FUNCTIONS ...........................................................................................................91

4. SETTING SCAN FUNCTIONS ........................................................................................................93

5. SETTING E-FILING FUNCTIONS ...................................................................................................96

6. PRINTING LISTS.............................................................................................................................97

• Printing the Address Book List.......................................................................................................97

• Printing the Group Numbers List ...................................................................................................98

• Printing the Function List (User) ....................................................................................................99

7. SETTING DRAWER ......................................................................................................................100

8. CHECKING E-MAIL .......................................................................................................................101

9. TURN OFF THE POWER (SHUT DOWN) ....................................................................................102

4. SETTING ITEMS (ADMIN)..................................................................................................................105

1. ENTERING TO ADMIN MENU ......................................................................................................107

1

TABLE OF CONTENTS (Cont.)

2. SETTING GENERAL FUNCTIONS ...............................................................................................109

• Setting the Device Information.....................................................................................................109

• Setting the Notification.................................................................................................................111

• Changing the Administrator Password ........................................................................................113

• Setting the Date and Time...........................................................................................................115

• Setting the Weekly Timer.............................................................................................................117

• Setting the Auto Power Save Mode.............................................................................................120

• Setting the Sleep Mode ...............................................................................................................122

• Setting the Calibration Display Level...........................................................................................124

• Setting the Copy Calibrations ......................................................................................................125

• Setting the Print Calibration.........................................................................................................128

• Setting the Drawer Setup Pop-Up ...............................................................................................132

3. SETTING NETWORK FUNCTIONS ..............................................................................................134

• Setting the TCP/IP Protocol.........................................................................................................134

• Setting the IPX/SPX Protocol ......................................................................................................139

• Setting the NetWare Settings ......................................................................................................141

• Setting the SMB Protocol.............................................................................................................143

• Setting the AppleTalk Protocol ....................................................................................................146

• Setting the HTTP Network Service..............................................................................................148

• Setting the LDAP and SNMP Network Service............................................................................150

4. SETTING COPY FUNCTIONS ......................................................................................................152

5. SETTING FAX FUNCTIONS .........................................................................................................154

• Setting the Terminal ID................................................................................................................154

• Setting the Fax Initial Setup.........................................................................................................157

• Setting the Line-2 Mode...............................................................................................................159

• Setting the RX Printing ................................................................................................................162

• Setting the Recovery Transmission.............................................................................................166

6. SETTING FILE FUNCTIONS.........................................................................................................168

7. SETTING E-MAIL FUNCTIONS ....................................................................................................169

• Setting the Scan to E-mail Message Properties ..........................................................................169

• Setting the Scan to E-mail Fragmentation...................................................................................170

8. SETTING INTERNET FAX FUNCTIONS ......................................................................................171

• Setting the Internet Fax Message Properties ..............................................................................171

• Setting the Internet Fax Fragmentation .......................................................................................172

• Setting the Internet Fax Body String Transmission .....................................................................173

9. SETTING LIST/REPORT...............................................................................................................174

• Setting the Transmission / Reception Journal .............................................................................174

• Setting the Communication Report..............................................................................................176

• Setting the Reception List............................................................................................................179

10. PRINTING LISTS...........................................................................................................................181

11. SETTING PRINTER/E-FILING FUNCTIONS ................................................................................182

12. WIRELESS SETTINGS AND Bluetooth SETTINGS......................................................................183

5. APPENDIX ..........................................................................................................................................185

1. LIST PRINT FORMAT ...................................................................................................................186

• Total Counter List ........................................................................................................................186

• Department Code List..................................................................................................................187

• Address Book List........................................................................................................................188

• Group Numbers List.....................................................................................................................189

• Function List (User) .....................................................................................................................190

• NIC Configuration Page...............................................................................................................191

• Function List (Administrator)........................................................................................................192

• PS3 Font List ...............................................................................................................................205

• PCL Font List...............................................................................................................................206

INDEX..................................................................................................................................................207

2

PREFACE

Thank you for purchasing the Toshiba Multifunctional Digital Color System e-STUDIO281c/351c/451c.
This Operator’s Manual describes the following:

• How to set up the Multifunctional Digital Color System.

• How to operate the functions in the [USER FUNCTIONS] button.

Before using the Multifunctional Digital Color System, thoroughly read and understand this Operator's
Manual. To ensure that clean copies are made at all times and to keep your Multifunctional Digital Color
System in optimum working order, this Operator’s Manual should be readily available for future reference.

To ensure correct and safe use of the Toshiba Multifunctional Digital Color System e-STUDIO281c/
351c/451c, this Operator's Manual describes safety precautions according to the following three levels
of warning:

Before reading this Operator's Manual, you should fully understand the meaning and importance of
these signal words.

• Warning

Indicates a potentially hazardous situation which, if not avoided, could result in death, serious injury,
or serious damage, or fire in the equipment or surrounding assets.

•Caution

Indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate
injury, partial damage of the equipment or surrounding assets, or loss of data.

•Note

Indicates a procedure you should follow to ensure the optimal performance of the Multifunctional
Digital Color System and problem-free copying.

•Tip

Describes handy information that is useful to know when operating the Multifunctional Digital Color
System.

•Advice

Describes an operation you should follow to keep the Multifunctional Digital Color System in good
working order.

3

FEATURES OF THE e-STUDIO281c/351c/451c

The e-STUDIO281c/351c/451c is a Multifunctional Digital Color Systems that is capable of using each
function via networks. The e-STUDIO281c/351c/451c also has various optional paper handling devices to
meet the needs of your office.
The e-STUDIO281c/351c/451c offers the following convenient features, functions and options.

• The black-and-white copying speed is 28 copies (LT) per minute for e-STUDIO281c, 35 copies (LT) per

minute for e-STUDIO351c, 45 copies (LT) per minute for the e-STUDIO451c. The color copying speed
is 11 copies for all models.

• Warm-up time has been drastically shortened to approximately 40 seconds.

• An all-in-one controller, as standard equipment, is installed to perform the effective network functions.

• The input/output interface is designed for internet connection (access) environment.

• A 1/2 VGA wide panel improves operability and efficiency.

• A universal design is adopted for the control panel whose angle can be changed.

• The ‘e-Filing’ function allows you to store the copy, scan, print, and received fax data and manage

them using the web utility from client PCs.

• Scanned originals can be sent via FAX and E-mail simultaneously.

• Electronic sorting improves copying productivity.

• Comes with rich editing functions such as trimming, masking and mirror.

• Loading the page memory and hard disk as standard equipment enables 2 in 1/4 in 1, and electronic

sorting, etc.

• A fixing system that uses less oil reduces the amount of oil affixed to the paper.

• By simply replacing the cartridge, you can add toner without dirtying your hands.

• A wide variety of media from thick paper (up to 110 lb. Index), sticker labels, transparency, etc. is

acceptable.

• Installing an optional finisher offers quick automatic sorting and stapling of copies.

• Installing a finisher with an optional saddle stitching function attached allows you to select the saddle

stitching mode which will automatically staple the center of the documents just like a book.

• Boasts an ‘energy saving mode’ which lowers the fuser temperature to save power while the copier is

not being used. The ‘Sleep Mode’ maintains minimum power consumption while allowing received print
jobs and fax receptions to be processed when the appropriate options are installed.

4

1. MANAGING ADDRESS

BOOK (ADDRESS MENU)

1. MANAGING ADDRESS BOOK.............................................................................................. 6

• About Managing Contacts in Address Book........................................................................................6

• Registering Contacts...........................................................................................................................7

• Editing Contacts................................................................................................................................10

• Deleting Contacts..............................................................................................................................12

• Searching Contacts...........................................................................................................................14

2. MANAGING GROUPS ......................................................................................................... 18

• About Managing Groups in Address Book........................................................................................18

• Creating New Group .........................................................................................................................19

• Editing Groups ..................................................................................................................................22

• Deleting Groups ................................................................................................................................28

• Searching Groups .............................................................................................................................30

1

5

1

1. MANAGING ADDRESS BOOK

About Managing Contacts in Address Book

Contacts in the Address Book will be displayed such as in the [ADDRESS] button screen that is displayed
by pressing the [FAX] button on the Control Panel. These are also used to specify the recipients for Scan
to E-mail documents.
In Address Book, you can register up to 1000 contacts that can contain a fax number, an E-mail address,
or both in each contact. Also you can specify the option settings for the fax transmission in each contact,
such as Transmission type, ECM, Quality transmission, Line select, and subaddress settings.

In the Address Book button menu, you can perform following operations to manage contacts.

•  P.7 “Registering Contacts”

•  P.10 “Editing Contacts”

•  P.12 “Deleting Contacts”

•  P.14 “Searching Contacts”

6

1.MANAGING ADDRESS BOOK (ADDRESS MENU)

Registering Contacts

The following procedure describes how to register new contact in the Address Book.

Press the [USER FUNCTIONS] button on the control panel to enter the

1

User Functions menu.

Press the [ADDRESS] button, and then press the [ADDRESS BOOK]

2

button on the touch panel.

• The ADDRESS BOOK screen is displayed.

Press undefined button that you want to register new contact and

3

press the [ENTRY] button.

1

• The ADDRESS BOOK REGISTRATION screen is displayed.

If the touch panel does not display an undefined contact, press the [Next] button to display the next screen.

7

1

1.MANAGING ADDRESS BOOK (Cont.)

Press each button on the touch panel to enter following contact infor-

4

mation.

• [FIRST NAME] — Enter the first name of the contact. This name will appear in the address book list on the
touch panel.

• [LAST NAME] — Enter the last name of the contact. This name will appear in the address book list on the
touch panel.

• [FAX NO.] — Enter the fax number of the contact.

• [2ND FAX] — Enter the second fax number of the contact.

• [E-MAIL] — Enter the E-mail address of the contact.

• [CORP.] — Enter the company name of the contact.

• [DEPT.] — Enter the department name of the contact.

• [KEYWORD] — Enter the keyword of the contact. This keyword can be used to search for this contact.

You must at least enter either the [FIRST NAME] or [LAST NAME] button, and either the [FAX NO.] or [E-MAIL]
button to register the contact.

When you press each button, the input screen is displayed. Enter the value using the keyboard and digital keys
and press the [ENTER] button to set the entry.

Press the [OPTION] button to specify the default settings for a fax

5

transmission.

This is available only when the optional fax unit is installed.

8

1.MANAGING ADDRESS BOOK (ADDRESS MENU)

Specify following items as you required.

6

• TX TYPE — This sets the type of the fax transmission mode. Press the [MEMORY TX] button to select the
memory transmission mode or the [DIRECT TX] button to select the direct transmission mode.

• ECM — Select whether enabling or disabling the ECM (Error Correction Mode) to automatically resend any
portion of the document affected by phone line noise or distortion. Press the [ON] button to enable the ECM,
or the [OFF] button to disable the ECM.

• QUALITY TX — Select whether a document is sent in the Quality TX mode. This feature allows to send a doc­ument at a slower speed than a normal so that the transmission will be less affected by line condition. Press
the [ON] button to enable the Quality TX, or [OFF] button to disable the Quality TX.

• LINE SELECT — Select the line to be used for the fax transmission. Press the [LINE1] button to use the Line
1, or [LINE2] button to use Line 2. The [LINE2] button can be selected only when the optional 2nd line board is
installed.

• [SUB] — Enter the mailbox number if you want to send originals to the mailbox in the remote fax.

• [SID] — Enter the password to input a document into the mailbox in the remote facsimile.

• [SEP] — Enter the mailbox number if you want to retrieve a document from the mailbox in the remote fax.

• [PWD] — Enter the password to retrieve a document from the mailbox in the remote facsimile.

1

When you press the [SUB], [SID], [SEP], and [PWD] buttons, the input screen is displayed. Enter the value using
the keyboard and digital keys, and press the [ENTER] button to set the entry.

Press the [ENTER] button to save option settings.

7

Press the [ENTER] button to register the contact.

8

9

1.MANAGING ADDRESS BOOK (Cont.)

Editing Contacts

The following procedure describes how to edit existing contact in the Address Book.

1

Press the [USER FUNCTIONS] button on the control panel to enter the

1

User Functions menu.

Press the [ADDRESS] button, and then press the [ADDRESS BOOK]

2

button on the touch panel.

• The ADDRESS BOOK screen is displayed.

Press the contact that you want to edit and press the [EDIT] button.

3

10

• The ADDRESS BOOK EDIT screen is displayed.

• If the touch panel does not display the contact that you want to edit, press the [Next] button to display the next
screen.

• You can quickly search for the contact that you want to edit. To search for the contact, see the “Searching
Contacts”.  P.1 4

1.MANAGING ADDRESS BOOK (ADDRESS MENU)

Press each button on the touch panel to edit the contact information.

4

• For the description of each item, see the Step 4 in the procedure of “Registering Contacts” in the previous sec­tion.

Press the [OPTION] button to specify the default settings for a fax

5

transmission.

This is available only when the optional fax unit is installed.

Specify the items as you required.

6

1

• For the description of each item, see the Step 6 in the procedure of “Registering Contacts” in the previous sec­tion.

Press the [ENTER] button to save option settings.

7

Press the [ENTER] button to save the contact.

8

• The contact is edited.

11

1.MANAGING ADDRESS BOOK (Cont.)

Deleting Contacts

The following procedure describes how to delete existing contact in the Address Book.

1

Press the [USER FUNCTIONS] button on the control panel to enter the

1

User Functions menu.

Press the [ADDRESS] button, and then press the [ADDRESS BOOK]

2

button on the touch panel.

• The ADDRESS BOOK screen is displayed.

Press the contact that you want to delete and press the [DELETE] but-

3

ton.

12

• The delete confirmation screen is displayed.

If the touch panel does not display the contact that you want to delete, press the [Next] button to display the next
screen.

1.MANAGING ADDRESS BOOK (ADDRESS MENU)

Press the [YES] button to delete the contact, or the [NO] button to

4

cancel deleting.

• When you press the [YES] button, the selected contact is deleted.

1

13

1

1.MANAGING ADDRESS BOOK (Cont.)

Searching Contacts

The following procedure describes how to search for contacts in the Address Book. This function is useful
to find the contact that you want to edit.
You can search for the contacts by entering a ID number or the search strings.

Searching a Contact by ID Number

Press the [USER FUNCTIONS] button on the control panel to enter the

1

User Functions menu.

Press the [ADDRESS] button, and then press the [ADDRESS BOOK]

2

button on the touch panel.

• The ADDRESS BOOK screen is displayed.

Press the [KNOWN ID] button.

3

• The KNOWN ID screen is displayed.

Enter the ID Number using the digital keys and press the [ENTER] but-

4

ton.

14

1.MANAGING ADDRESS BOOK (ADDRESS MENU)

The touch panel displays the screen that contains the searched con-

5

tact. Press the contact and press the [EDIT] button to edit the contact
information, or press the [DELETE] button to delete the contact.

• See “Editing Contacts” for the instruction to edit the contact.  P. 10

Searching Contacts by Entering Search String

Press the [USER FUNCTIONS] button on the control panel to enter the

1

User Functions menu.

Press the [ADDRESS] button, and then press the [ADDRESS BOOK]

2

button on the touch panel.

1

• The ADDRESS BOOK screen is displayed.

Press the [SEARCH ADDRESS] button.

3

• The SEARCH ADDRESS screen is displayed.

15

1

1.MANAGING ADDRESS BOOK (Cont.)

Press the button that is used for searching to specify the search

4

string.

• When you press each button, the input screen is displayed.

Enter the search string using the keyboard and digital keys, and press

5

the [ENTER] button.

16

It will search for the contacts that contain the search text in the specified items.

Specify the search string in the items that you require and press the

6

[SEARCH] button.

1.MANAGING ADDRESS BOOK (ADDRESS MENU)

The touch panel displays the screen that contains the searched con-

7

tacts. Press the contact and press the [ENTER] button to edit the con­tact information.

• See “Editing Contacts” for the instruction to edit the contact.  P. 10

1

17

1

2. MANAGING GROUPS

About Managing Groups in Address Book

You can create groups that contain the multiple members of contacts. This enables you to specify the
groups instead of specifying each recipient separately when operating Scan to E-mail, or fax or Internet
Fax transmission. You can also delete groups.
In Address Book, you can register up to 200 groups and each group can contain up to 1000 members.

• One fax number or one E-mail address is counted as one destination. If you select the contact that
contains both fax number and E-mail address, it results in two destinations in the group.

• You can register the fax numbers in the Groups, however, you can use them to specify the destinations
for fax transmission only when the optional Fax unit is installed.

In the Group button menu, you can perform following operations to manage groups.

•  P.19 “Creating New Group”

•  P.22 “Editing Groups”

•  P.28 “Deleting Groups”

•  P.30 “Searching Groups”

18

1.MANAGING ADDRESS BOOK (ADDRESS MENU)

Creating New Group

The following procedure describes how to create new group in the Address Book.

Press the [USER FUNCTIONS] button on the control panel to enter the

1

User Functions menu.

Press the [ADDRESS] button, and then press the [GROUP] button on

2

the touch panel.

• The GROUP screen is displayed.

Press undefined button that you want to create new group and press

3

the [ENTRY] button.

1

• The GROUP NO. REGISTRATION screen is displayed.

If the touch panel does not display an undefined group, press the [Next] button to display the next screen.

Press the [GROUP NAME] button.

4

• The input screen is displayed.

19

1

2.MANAGING GROUPS (Cont.)

Enter the group name using the keyboard and digital keys, and press

5

the [ENTER] button.

Press the [ENTER] button.

6

• The CHECK OF GROUP MEMBER screen is displayed.

Select the contacts that you want to add to the group, and then press

7

the [ENTER] button.

• To add or remove the contacts by selecting each contacts manually, see “Adding or Removing Contacts”. 

P. 2 4

• To add the contacts by searching them with the ID number, see “Adding Contacts by Searching with ID Num-

ber”.  P. 2 5

• To add the contacts by searching them with search string, see “Adding Contacts by Searching with Search

String”.  P.2 6

20

1.MANAGING ADDRESS BOOK (ADDRESS MENU)

New Group is created and appears on the touch panel.

8

1

21

1

2.MANAGING GROUPS (Cont.)

Editing Groups

The following procedure describes how to edit the name of groups, add or remove the members in groups.

Editing Group Name

Press the [USER FUNCTIONS] button on the control panel to enter the

1

User Functions menu.

Press the [ADDRESS] button, and then press the [GROUP] button on

2

the touch panel.

• The GROUP screen is displayed.

Press the group that you want to edit and press the [EDIT] button.

3

• The GROUP NO. EDIT screen is displayed.

If the touch panel does not display the group that you want to edit, press the [Next] button to display the next
screen.

22

1.MANAGING ADDRESS BOOK (ADDRESS MENU)

Press the [GROUP NAME] button to edit the group name.

4

• The input screen is displayed.

Enter the group name using the keyboard and digital keys, and press

5

the [ENTER] button.

1

Press the [ENTER] button.

6

• The CHECK OF GROUP MEMBER screen is displayed.

23

1

2.MANAGING GROUPS (Cont.)

In the screen, the contacts that have been registered in the group are

7

highlighted.

• To add or remove the contacts by selecting each contacts manually, see “Adding or Removing Contacts”. 

P. 2 4

• To add the contacts by searching them with the ID number, see “Adding Contacts by Searching with ID Num-

ber”.  P. 2 5

• To add the contacts by searching them with search string, see “Adding Contacts by Searching with Search

String”.  P.2 6

To finish editing the group, press the [ENTER] key to save the set-

8

tings.

Adding or Removing Contacts

Press the contacts that are not highlighted to add to the group, or

1

press the highlighted contacts to remove from the group.

• To add both the fax number and E-mail address of a contact to the group, press over the contact name.

• To add only the fax number of a contact to the group, press the [FAX] button of the contact.

• To add only the E-mail address of a contact to the group, press the [E-MAIL] button of the contact.

• Press the [Prev] button or [Next] button to display the contacts in the different page.

• You can also clear the all highlighted contacts by pressing the [ALL CLEAR] button.

Press the [ENTER] button to save the group.

2

• The group is modified.

24

1.MANAGING ADDRESS BOOK (ADDRESS MENU)

Adding Contacts by Searching with ID Number

Press the [KNOWN ID] button.

1

• The KNOWN ID screen is displayed.

Enter the ID Number using the digital keys and press the [ENTER] but-

2

ton.

1

The touch panel displays the screen that contains the searched con-

3

tact. Press the contact to be added to the group.

• To add both the fax number and E-mail address of a contact to the group, press over the contact name.

• To add only the fax number of a contact to the group, press the [FAX] button of the contact.

• To add only the E-mail address of a contact to the group, press the [E-MAIL] button of the contact.

• Press the [Prev] button or [Next] button to display the contacts in the different page.

• You can also clear the all highlighted contacts by pressing the [ALL CLEAR] button.

25

1

2.MANAGING GROUPS (Cont.)

Press the [ENTER] button to add to the group.

4

• The contacts in the group is modified.

Adding Contacts by Searching with Search String

Press the [SEARCH ADDRESS] button.

1

• The SEARCH ADDRESS screen is displayed.

Press the button that is used for searching to specify the search

2

string.

• When you press each button, the input screen is displayed.

Enter the search string using the keyboard and digital keys, and press

3

the [ENTER] button.

26

It will search for the contacts that contain the search string in the specified items.

1.MANAGING ADDRESS BOOK (ADDRESS MENU)

Specify the search string in the items that you require and press the

4

[SEARCH] button.

The touch panel displays the screen that contains the searched con-

5

tacts. Press the contacts that you want to add to the group.

1

• To add both the fax number and E-mail address of a contact to the group, press over the contact name.

• To add only the fax number of a contact to the group, press the [FAX] button of the contact.

• To add only the E-mail address of a contact to the group, press the [E-MAIL] button of the contact.

Press the [Prev] button or [Next] button to display the contacts in the different page.

Press the [ENTER] button to save the group.

6

• The contacts in the group is modified.

27

2.MANAGING GROUPS (Cont.)

Deleting Groups

The following procedure describes how to delete a group in the Address Book.

1

Press the [USER FUNCTIONS] button on the control panel to enter the

1

User Functions menu.

Press the [ADDRESS] button, and then press the [GROUP] button on

2

the touch panel.

• The GROUP screen is displayed.

Press the group that you want to delete and press the [DELETE] but-

3

ton.

28

• The delete confirmation screen is displayed.

If the touch panel does not display the group that you want to delete, press the [Next] button to display the next
screen.

1.MANAGING ADDRESS BOOK (ADDRESS MENU)

Press the [YES] button to delete the contact, or [NO] button to cancel

4

deleting.

• When you press the [YES] button, the selected group is deleted.

1

29

1

2.MANAGING GROUPS (Cont.)

Searching Groups

The following procedure describes how to search for groups in the Address Book. This function is useful
to find the contact that you want to edit.
You can search for the groups by entering the ID number or the search string.

Searching a Group by ID Number

Press the [USER FUNCTIONS] button on the control panel to enter the

1

User Functions menu.

Press the [ADDRESS] button, and then press the [GROUP] button on

2

the touch panel.

• The GROUP screen is displayed.

Press the [KNOWN ID] button.

3

• The KNOWN ID screen is displayed.

Enter the ID Number using the digital keys and press the [ENTER] but-

4

ton.

30

1.MANAGING ADDRESS BOOK (ADDRESS MENU)

The touch panel displays the screen that contains the searched

5

group. Press the group and press the [EDIT] button to edit the group
information.

• See “Editing Groups” for the instruction to edit the group.  P. 22

Searching Groups by Group Name

Press the [USER FUNCTIONS] button on the control panel to enter the

1

User Functions menu.

Press the [ADDRESS] button, and then press the [GROUP] button on

2

the touch panel.

1

• The GROUP screen is displayed.

Press the [SEARCH GROUP] button.

3

• The SEARCH GROUP screen is displayed.

31

1

2.MANAGING GROUPS (Cont.)

Press the [GROUP NAME] button to specify the search string.

4

• The input screen is displayed.

Enter the search string using the keyboard and digital keys, and press

5

the [ENTER] button.

32

It will search for the groups that contain the search string in the group name field.

Press the [SEARCH] button.

6

1.MANAGING ADDRESS BOOK (ADDRESS MENU)

The touch panel displays the screen that contains the searched

7

groups. Press the group and press the [ENTER] button to edit the
group information.

• See “Editing Groups” for the instruction to edit the contact.  P. 22

1

33

2.MANAGING GROUPS (Cont.)

Confirming the Members of the Groups

The following procedure describes how to confirm the contacts that are added in the group.

1

Press the [USER FUNCTIONS] button on the control panel to enter the

1

User Functions menu.

Press the [ADDRESS] button, and then press the [GROUP] button on

2

the touch panel.

• The GROUP screen is displayed.

Press the [CONTENTS] button of the group that you want to confirm

3

the members.

34

The contacts added to the group are displayed.

4

1.MANAGING ADDRESS BOOK (ADDRESS MENU)

2. MANAGING COUNTERS (COUNTER MENU)

1. TOTAL COUNTER...............................................................................................................36

• Displaying Print Counter ...................................................................................................................36

• Displaying Scan Counter...................................................................................................................39

2. PRINT OUT TOTAL COUNTER...........................................................................................40

3. DEPARTMENT COUNTER..................................................................................................41

• Displaying Print Counter for Department Code.................................................................................41

• Displaying Scan Counter for Department Code ................................................................................44

• Displaying Fax Communication Counter for Department Code ........................................................46

4. MANAGING DEPARTMENT CODE.....................................................................................48

• Logging On As Administrator ............................................................................................................48

• Printing Department Codes List ........................................................................................................50

• Enabling Department Code...............................................................................................................51

• Resetting All Department Counters...................................................................................................53

• Deleting All Department Codes.........................................................................................................54

• Registering a New Department Code ...............................................................................................55

• Editing the Department Code............................................................................................................58

• Deleting the Department Code..........................................................................................................62

• Resetting the Counter of Each Department ......................................................................................64

• Setting Output Limitations for All Departments .................................................................................66

• Setting No Limit Black.......................................................................................................................67

2

35

2

1. TOTAL COUNTER

Displaying Print Counter

This feature allows you to display the total number of the print counter.

The print counter contains following counters:

• Copy Counter — indicates the number of sheets that has been printed by copy operations.

• Fax Counter — indicates the number of sheets that has been printed by fax receptions.

• Printer Counter — indicates the number of sheets that has been printed by print operations and E­mail receptions (Internet Fax receptions).

• List Counter — indicates the number of sheets that has been printed by system page print operations.

Press the [USER FUNCTIONS] button on the control panel to enter the

1

User Functions menu.

Press the [COUNTER] button, and then press the [TOTAL COUNTER]

2

button on the touch panel.

• The TOTAL COUNTER menu is displayed.

Press the [PRINT COUNTER] button.

3

The Print Counter is displayed.

4

36

2.MANAGING COUNTERS (COUNTER MENU)

Press the [COPY] button to display the total number of copies

5

classified by size group.

Press the [FAX] button to display the total number of faxes classified

6

by size group.

2

Press the [PRINTER] button to display the total number of prints

7

classified by size group.

37

2

1.TOTAL COUNTER (Cont.)

Press the [LIST] button to display the total number of printed lists

8

classified by size group.

38

2.MANAGING COUNTERS (COUNTER MENU)

Displaying Scan Counter

This feature allows you to display the total number of the scan counter.

The scan counter contains following counters:

• Copy Counter — indicates the number of originals that has been scanned by copy operations.

• Fax Counter — indicates the number of originals that has been scanned by fax and Internet Fax trans­missions.

• Network Counter — indicates the number of originals that has been scanned by scan operations.

Press the [USER FUNCTIONS] button on the control panel to enter the

1

User Functions menu.

Press the [COUNTER] button, and then press the [TOTAL COUNTER]

2

button on the touch panel.

2

• The TOTAL COUNTER menu is displayed.

Press the [SCAN COUNTER] button.

3

The Scan Counter is displayed.

4

39

2. PRINT OUT TOTAL COUNTER

This feature allows you to print the total counter list.

Press the [USER FUNCTIONS] button on the control panel to enter the

1

User Functions menu.

2

Press the [COUNTER] button, and then press the [PRINT OUT TOTAL

2

COUNTER] button on the touch panel.

• The total counter list is printed.

For an output example of the total counter list, see “Total Counter List”.  P.186

40

2.MANAGING COUNTERS (COUNTER MENU)

3. DEPARTMENT COUNTER

Displaying Print Counter for Department Code

This feature allows you to display the number of the print counter for each department code.

The department counter is available only when this equipment has been managed with the department
code.  P.48 “4.MANAGING DEPARTMENT CODE”

The print counter contains following counters:

• Copy Counter — indicates the number of sheets that has been printed by copy operations.

• Fax Counter — indicates the number of sheets that has been printed by polling operations.

• Printer Counter — indicates the number of sheets that has been printed by print operations.

• List Counter — indicates the number of sheets that has been printed by system page print operations.

Press the [USER FUNCTIONS] button on the control panel to enter the

1

User Functions menu.

Press the [COUNTER] button, and then press the [DEPARTMENT

2

COUNTER] button on the touch panel.

2

• The DEPARTMENT CODE screen is displayed.

Enter the department number using the digital keys, and then press

3

the [ENTER] button.

41

2

3.DEPARTMENT COUNTER (Cont.)

Press the [PRINT COUNTER] button.

4

The Print Counter for the specified department code is displayed.

5

Press the [COPY] button to display the total number of copies

6

classified by size group.

Press the [FAX] button to display the total number of faxes classified

7

by size group.

42

2.MANAGING COUNTERS (COUNTER MENU)

Press the [PRINTER] button to display the total number of prints

8

classified by size group.

Press the [LIST] button to display the total number of printed lists

9

classified by size group.

2

43

2

3.DEPARTMENT COUNTER (Cont.)

Displaying Scan Counter for Department Code

This feature allows you to display the number of the scan counter for each department code.

The department counter is available only when this equipment has been managed with the department
code.  P.48 “4.MANAGING DEPARTMENT CODE”

The scan counter contains following counters:

• Copy Counter — indicates the number of originals that has been scanned by copy operations.

• Fax Counter — indicates the number of originals that has been scanned by fax and Internet Fax trans­missions.

• Network Counter — indicates the number of originals that has been scanned by scan operations.

Press the [USER FUNCTIONS] button on the control panel to enter the

1

User Functions menu.

Press the [COUNTER] button, and then press the [DEPARTMENT

2

COUNTER] button on the touch panel.

44

• The DEPARTMENT CODE screen is displayed.

Enter the department number using the digital keys, and then press

3

the [ENTER] button.

2.MANAGING COUNTERS (COUNTER MENU)

Press the [SCAN COUNTER] button.

4

The Scan Counter for the specified department code is displayed.

5

2

45

2

3.DEPARTMENT COUNTER (Cont.)

Displaying Fax Communication Counter for Department Code

This feature allows you to display the number of the Fax and Internet Fax Transmission and Reception
counter for each department code.

The department counter is available only when this equipment has been managed with the department
code.  P.48 “4.MANAGING DEPARTMENT CODE”

The fax communication counter contains following counters:

• Transmit — indicates the number of pages that are sent by Fax transmissions.

• Reception — indicates the number of pages that are received by polling operations.

Press the [USER FUNCTIONS] button on the control panel to enter the

1

User Functions menu.

Press the [COUNTER] button, and then press the [DEPARTMENT

2

COUNTER] button on the touch panel.

46

• The DEPARTMENT CODE screen is displayed.

Enter the department number using the digital keys, and then press

3

the [ENTER] button.

2.MANAGING COUNTERS (COUNTER MENU)

Press the [FAX COMMUNICATION] button.

4

The Fax Communication Counter for the specified department code is

5

displayed.

2

47

4. MANAGING DEPARTMENT CODE

Logging On As Administrator

You can audit the copy quantity of copy, print, scan, and facsimile pages performed by setting a depart­ment code. Up to 1000 department codes can be registered.
To manage the department code, you must know the administrator password for this equipment. There­fore, it is recommended to be performed by an authorized administrator in your place.

2

Press the [USER FUNCTIONS] button on the control panel to enter the

1

User Functions menu.

Press the [COUNTER] button, and then press the [DEPARTMENT

2

MANAGEMENT] button on the touch panel.

• The ADMINISTRATOR PASSWORD screen is displayed.

Press the [PASSWORD] button.

3

48

• The input screen is displayed.

Enter the administrator password and press the [ENTER] button.

4

• The DEPT. MANAGEMENT menu is displayed.

2.MANAGING COUNTERS (COUNTER MENU)

Continue the operation that you want.

5

•  P.50 “Printing Department Codes List”

•  P.51 “Enabling Department Code”

•  P.53 “Resetting All Department Counters”

•  P.54 “Deleting All Department Codes”

•  P.55 “Registering a New Department Code”

•  P.58 “Editing the Department Code”

•  P.62 “Deleting the Department Code”

•  P.64 “Resetting the Counter of Each Department”

•  P.66 “Setting Output Limitations for All Departments”

•  P.67 “Setting No Limit Black”

2

49

2

4.MANAGING DEPARTMENT CODE (Cont.)

Printing Department Codes List

You can print out the department codes list and counters for each department code.

In the DEPT. MANAGEMENT menu, press the [PRINT OUT

1

DEPARTMENT CODES] button.

• Printing begins.

• For the procedure to display the screen above, see “Logging On As Administrator”.  P. 48

• For an output example of the department code list, see “Department Code List”.  P.187

50

2.MANAGING COUNTERS (COUNTER MENU)

Enabling Department Code

In the initial setting, the department code feature is disabled. If you want to manage the counter sepa­rately by the department codes, you must enable the department code. When the department manage­ment is enabled, the department code input screen will be displayed before entering the copy, scan, fax,
and e-Filing operation screen to manage the operations for each department code. Also the print jobs that
are sent from computers can be managed for each department code.

• The [DEPARTMENT MANAGEMENT] button will be available after registering a department code.
Before enabling the department code, register the required department code.
 P.55 “Registering a New Department Code”

• Using TopAccess, you can also configure the Department Code Enforcement setting that sets whether
the invalid jobs, which a department code is not specified or invalid department code is specified, will
be printed or stored in the invalid job list when the department management is enabled. For instruc­tions on how to set the Department Code Enforcement, see TopAccess Guide.

• When the User Authentication is enabled, the Department Code feature cannot be disabled. If you
want to disable the Department Code, you must disable the User Authentication and then disable the
Department Code.

• When the Department Management is disabled, the No Limit Black function is also disabled. There­fore, the No Limit Black function is always disabled when you enable the Department Mangement. If
you want to enable the No Limit Black fucntion, you must enable it after enabling the Department
Mangement.

2

In the DEPT. MANAGEMENT menu, press the [DEPARTMENT

1

MANAGEMENT] button.

• The DEPARTMENT MANAGEMENT screen is displayed.

For the procedure to display the screen above, see “Logging On As Administrator”.  P. 4 8

51

2

4.MANAGING DEPARTMENT CODE (Cont.)

Press the [ENABLE] button to enable the department code, or

2

[DISABLE] button to disable the department code.

52

2.MANAGING COUNTERS (COUNTER MENU)

Resetting All Department Counters

This function clears all department counters to “0”.

• This function is available only when the department code is enabled.

• This function clears only the department counters. You cannot clear the total counter.

In the DEPT. MANAGEMENT menu, press the [RESET ALL

1

COUNTERS] button.

• The clear confirmation screen is displayed.

2

For the procedure to display the screen above, see “Logging On As Administrator”.  P. 4 8

Press the [YES] button to clear all department counters, or [NO]

2

button to cancel clearing.

53

2

4.MANAGING DEPARTMENT CODE (Cont.)

Deleting All Department Codes

This function deletes all department codes that have been registered.

The [DELETE ALL] button will be available after registering a department code.
 P.55 “Registering a New Department Code”

In the DEPT. MANAGEMENT menu, press the [DELETE ALL] button.

1

• The delete confirmation screen is displayed.

For the procedure to display the screen above, see “Logging On As Administrator”.  P. 48

Press the [YES] button to delete all department codes, or [NO] button

2

to cancel deleting.

54

2.MANAGING COUNTERS (COUNTER MENU)

Registering a New Department Code

The function allows you to register new department code.

After registering the department code(s), you must enable the Department Code function.
 P.51 “Enabling Department Code”

In the DEPT. MANAGEMENT menu, press the [DEPARTMENT

1

REGISTRATION] button.

• The DEPARTMENT CODE screen is displayed.

2

For the procedure to display the screen above, see “Logging On As Administrator”.  P. 4 8

Press the undefined department code and press the [CHANGE]

2

button.

• The input screen is displayed.

If the touch panel does not display an undefined department code, press the [Next] button to display the next
screen.

55

2

4.MANAGING DEPARTMENT CODE (Cont.)

Enter the department name using the keyboard and digital keys, and

3

press the [ENTER] button.

• The REGISTRATION DEPARTMENT CODE screen is displayed.

Enter the 5-digit code in the “New Code” field using the digital keys,

4

and then press the [SET] button to set the entry.

• If you enter the code, asterisks (*) appear in the “New Code” field.

• If you want to clear the code to retype it, press the [CLEAR] button on the Control Panel.

• After pressing the [SET] button, the “Retype New Code” field is highlighted.

The department code must be the 5-digit code except “00000”.

Enter the 5-digit code again in the “Retype New Code” field using the

5

digital keys, and then press the [SET] button to set the entry.

• If you enter the code, asterisks (*) appear in the “Retype New Code” field.

• If you want to clear the code to retype it, press the [CLEAR] button on the Control Panel.

56

2.MANAGING COUNTERS (COUNTER MENU)

If you want to return to the “New Code” field to retype it, press the [RESET] button.

Press the [ENTER] button at the bottom of the touch panel.

6

• The LIMITATION screen is displayed.

Set the limitation of this department code as required.

7

• COLOR — Press the [ON] button to enable the color output limitation for this department code. When you
select the [ON] button, press the “Limitation” field and enter the maximum number of the color outputs for this
department code using the digital keys. You can enter up to “99999999”. If you do not set the output limitation
for color outputs, press the [OFF] button.

• BLACK — Press the [ON] button to enable the black output limitation for this department code. When you
select the [ON] button, press the “Limitation” field and enter the maximum number of the black outputs for this
department code using the digital keys. You can enter up to “9999999”. If you do not set the output limitation for
black outputs, press the [OFF] button.

2

• If you enter “0” for the limitation, it will disable printing any copies or prints using this department code.

• When the No Limit Black function is enabled, you cannot set the limitation for black.

Press the [ENTER] button.

8

• New department code is registered.

57

2

4.MANAGING DEPARTMENT CODE (Cont.)

Editing the Department Code

The function allows you to edit the existing department code.

In the DEPT. MANAGEMENT menu, press the [DEPARTMENT

1

REGISTRATION] button.

• The DEPARTMENT CODE screen is displayed.

For the procedure to display the screen above, see “Logging On As Administrator”.  P. 4 8

Press the department button that you want to edit and press the

2

[CHANGE] button.

• The message “This department code is already registered. Do you wish to replace this code?” is displayed.

If the touch panel does not display the department code that you want to edit, press the [Next] button to display
the next screen.

58

2.MANAGING COUNTERS (COUNTER MENU)

Press the [ENTER] button.

3

• The input screen is displayed.

Enter the department name using the keyboard and digital keys, and

4

press the [ENTER] button.

2

• The CHANGE DEPARTMENT CODE screen is displayed.

Enter current department code in the “Current Code” field using the

5

digital keys, and then press the [SET] button to set the entry.

• If you enter the code, asterisks (*) appear in the “Current Code” field.

• If you want to clear the code to retype it, press the [CLEAR] button on the Control Panel.

• After pressing the [SET] button, the “New Code” field is highlighted.

59

2

4.MANAGING DEPARTMENT CODE (Cont.)

Enter new 5-digit code in the “New Code” field using the digital keys,

6

and then press the [SET] button to set the entry.

• If you enter the code, asterisks (*) appear in the “New Code” field.

• If you want to clear the code to retype it, press the [CLEAR] button on the Control Panel.

• After pressing the [SET] button, the “Retype New Code” field is highlighted.

The department code must be the 5-digit code except “00000”.

If you want to return to the “Current Code” field to retype it, press the [RESET] button.

Enter new 5-digit code again in the “Retype New Code” field using the

7

digital keys, and then press the [SET] button to set the entry.

• If you enter the code, asterisks (*) appear in the “Retype New Code” field.

• If you want to clear the code to retype it, press the [CLEAR] button on the Control Panel.

If you want to return to the “Current Code” field or “New Code” field to retype them, press the [RESET] button.

Press the [ENTER] button at the bottom of the touch panel.

8

• The LIMITATION screen is displayed.

60

2.MANAGING COUNTERS (COUNTER MENU)

Set the limitation of this department code as required.

9

• COLOR — Press the [ON] button to enable the color output limitation for this department code. When you
select the [ON] button, press the “Limitation” field and enter the maximum number of the color outputs for this
department code using the digital keys. You can enter up to “99999999”. If you do not set the output limitation
for color outputs, press the [OFF] button.

• BLACK — Press the [ON] button to enable the black output limitation for this department code. When you
select the [ON] button, press the “Limitation” field and enter the maximum number of the black outputs for this
department code using the digital keys. You can enter up to “9999999”. If you do not set the output limitation for
black outputs, press the [OFF] button.

• If you enter “0” for the limitation, it will disable printing any copies or prints using this department code.

• When the No Limit Black function is enabled, you cannot set the limitation for black.

Press the [ENTER] button.

10

• The department code is edited.

2

61

2

4.MANAGING DEPARTMENT CODE (Cont.)

Deleting the Department Code

The function allows you to delete the existing department code.

In the DEPT. MANAGEMENT menu, press the [DEPARTMENT

1

REGISTRATION] button.

• The DEPARTMENT CODE screen is displayed.

For the procedure to display the screen above, see “Logging On As Administrator”.  P. 4 8

Press the department button that you want to delete and press the

2

[DELETE] button.

• The delete confirmation screen is displayed.

If the touch panel does not display the department code that you want to delete, press the [Next] button to display
the next screen.

62

2.MANAGING COUNTERS (COUNTER MENU)

Press the [YES] button to delete the department code, or [NO] button

3

to cancel deleting.

• When you press the [YES] button, the department code is deleted.

2

63

2

4.MANAGING DEPARTMENT CODE (Cont.)

Resetting the Counter of Each Department

The function allows you to reset the counter of specific department code only.

In the DEPT. MANAGEMENT menu, press the [DEPARTMENT

1

REGISTRATION] button.

• The DEPARTMENT CODE screen is displayed.

For the procedure to display the screen above, see “Logging On As Administrator”.  P. 4 8

Press the department button that you want to reset the counter and

2

press the [RESET COUNTERS] button.

• The clear confirmation screen is displayed.

If the touch panel does not display the department code that you want to clear the counter, press the [Next] but­ton to display the next screen.

64

2.MANAGING COUNTERS (COUNTER MENU)

Press the [YES] button to clear the counter of the department code, or

3

[NO] button to cancel clearing the counter.

• When you press the [YES] button, the counter of the department code is cleared.

2

65

4.MANAGING DEPARTMENT CODE (Cont.)

Setting Output Limitations for All Departments

This function allows you to set the output limitation for all departments by a single operation.
When you select [ON], the output will be disabled for all departments.
When you select [OFF], the infinite outputs will be allowed for all departments.

2

When you select [ON], the limitation setting for each department code will be set to [ON] and the “Limita­tion” field will be set to “0”. If you want to change the limitation setting for each department code, change
the limitation setting by editing a department code.
 P.58 “Editing the Department Code”

In the DEPT. MANAGEMENT menu, press the [ALL LIMIT] button.

1

• The ALL LIMIT screen is displayed.

For the procedure to display the screen above, see “Logging On As Administrator”.  P. 4 8

Specify following items as required.

2

66

• COLOR — Press the [ON] button to disable the color copies/prints for all departments, or [OFF] button to per­mit infinite color copies/prints for all departments.

• BLACK — Press the [ON] button to disable the black copies/prints for all departments, or [OFF] button to per­mit infinite black copies/prints for all departments.

The All Limit function for black cannot be set when the No Limit Black function is enabled.

Press the [ENTER] button.

3

• The output limitation settings are saved.

2.MANAGING COUNTERS (COUNTER MENU)

Setting No Limit Black

When No Limit Black function is enabled, users can perform any numbers of the black copies/prints on this
equipment and it will not count the number of black copies/prints for each department code.

When the Department Management is disabled, the No Limit Black function is also disabled. Therefore,
the No Limit Black function is always disabled when you enable the Department Mangement. If you want
to enable the No Limit Black fucntion, you must enable it after enabling the Department Mangement.

In the DEPT. MANAGEMENT menu, press the [NO LIMIT BLACK]

1

button.

2

• The NO LIMIT BLACK COPY/PRINT screen is displayed.

For the procedure to display the screen above, see “Logging On As Administrator”.  P. 4 8

Press the [ENABLE] button to enable the No Limit Black function, or

2

the [DISABLE] button to disable the No Limit Black function.

• THe No Limit Black setting is saved.

67

2

68

2.MANAGING COUNTERS (COUNTER MENU)

3. SETTING ITEMS (USER)

1. SETTING GENERAL FUNCTIONS .....................................................................................70

• Setting the Auto Clear Mode.............................................................................................................70

• Changing the Display Language.......................................................................................................71

• Setting the Reversed Display Mode..................................................................................................72

• Replacing the Toner Cartridge ..........................................................................................................74

• Setting the Copy Calibrations............................................................................................................82

• Setting the Print Calibration ..............................................................................................................85

2. SETTING COPY FUNCTIONS ............................................................................................89

3. SETTING FAX FUNCTIONS................................................................................................91

4. SETTING SCAN FUNCTIONS ............................................................................................93

5. SETTING E-FILING FUNCTIONS .......................................................................................96

6. PRINTING LISTS .................................................................................................................97

• Printing the Address Book List..........................................................................................................97

• Printing the Group Numbers List.......................................................................................................98

• Printing the Function List (User)........................................................................................................99

7. SETTING DRAWER...........................................................................................................100

8. CHECKING E-MAIL ...........................................................................................................101

9. TURN OFF THE POWER (SHUT DOWN)......................................................................... 102

3

69

3

1. SETTING GENERAL FUNCTIONS

Setting the Auto Clear Mode

This function sets how long the machine waits before clearing the previous functions set on the control
panel.

Press the [USER FUNCTIONS] button on the control panel to enter the

1

User Functions menu.

Press the [USER] button, and then press the [GENERAL] button on

2

the touch panel.

• The GENERAL menu is displayed.

Press the [AUTO CLEAR] button.

3

• The AUTO CLEAR screen is displayed.

Press the button that indicates the desired time in seconds.

4

• The Auto Clear mode has been set to selected time.

70

• If you want to disable the Auto Clear mode, press the [NO LIMIT] button.

• Even if the [NO LIMIT] button is selected, the screen will be cleared after 45 seconds in case that users oper­ate in the USER FUNCTION, JOB STATUS, or TEMPLATE screen.

3.SETTING ITEMS (USER)

Changing the Display Language

The language used on the touch panel can be changed to a different one.

Press the [USER FUNCTIONS] button on the control panel to enter the

1

User Functions menu.

Press the [USER] button, and then press the [GENERAL] button on

2

the touch panel.

• The GENERAL menu is displayed.

Press the [CHANGE LANGUAGE] button.

3

3

• The CHANGE LANGUAGE screen is displayed.

Press the desired language button.

4

• The touch panel is displayed in the selected language.

71

3

1.SETTING GENERAL FUNCTIONS (Cont.)

Setting the Reversed Display Mode

You can change the touch panel to be displayed in the Reversed Display mode (which the white portion
will be black and the black portion will be white).
Changing to the Reversed Display mode helps you to display the touch panel more clearly where it is too
bright to see the touch panel.

Press the [USER FUNCTIONS] button on the control panel to enter the

1

User Functions menu.

Press the [USER] button, and then press the [GENERAL] button on

2

the touch panel.

• The GENERAL menu is displayed.

Press the [REVERSED DISPLAY] button.

3

• The REVERSED DISPLAY screen is displayed.

72

3.SETTING ITEMS (USER)

Press the [ON] button to enable the Reversed Display, or [OFF] button

4

to disable the Reversed Display.

• When you select the [ON] button, the touch panel is displayed in the Reversed Display mode.

3

73

3

1.SETTING GENERAL FUNCTIONS (Cont.)

Replacing the Toner Cartridge

When you want to replace the toner cartridges before the Touch Panel Display indicates the toner empty
message, you can replace them by the following procedure.

Replacing the Color Toner Cartridge

When you want to replace the Yellow (Y), Magenta (M), Cyan (C) toner cartridges, follow the procedure
below.

Press the [USER FUNCTIONS] button on the control panel to enter the

1

User Functions menu.

Press the [USER] button, and then press the [GENERAL] button on

2

the touch panel.

• The GENERAL menu is displayed.

Press the [REPLACE TONER CARTRIDGE] button.

3

• The REPLACE TONER CARTRIDGE screen is displayed.

74

3.SETTING ITEMS (USER)

Press the button that indicates the toner cartridge you want to

4

replace.

• After pressing the button, the equipment automatically moves the toner cartridge to the appropriate position to
be replaced.

The touch panel displays the illustration as figure on the right. Open

5

the front cover and press the down arrow button.

3

Pushing on the latch, lower the cartridge holder toward you, and

6

remove the cartridge. Then press the down arrow button on the touch
panel to display the next illustration.

Never attempt to incinerate a used toner cartridge.
This could result in an explosion.
Contact your service technician.

Shake the new toner cartridge well to loosen the toner inside.

7

75

3

1.SETTING GENERAL FUNCTIONS (Cont.)

Holding the new toner cartridge, pull out the seal in the direction of

8

the arrow. Then press the down arrow button on the touch panel to
display the next illustration.

Insert the cartridge completely. Then press the down arrow button on

9

the touch panel to display the next illustration.

76

Close the front cover.

10

• After closing the front cover, the following message appears:

[Press FINISH button]

3.SETTING ITEMS (USER)

Press the [FINISH] button on the touch panel.

11

• The equipment automatically starts supplying toner.

3

77

3

1.SETTING GENERAL FUNCTIONS (Cont.)

Replacing the Black Toner Cartridge

When you want to replace the Black (K) toner cartridge, follow the procedure below.

Press the [USER FUNCTIONS] button on the control panel to enter the

1

User Functions menu.

Press the [USER] button, and then press the [GENERAL] button on

2

the touch panel.

• The GENERAL menu is displayed.

Press the [REPLACE TONER CARTRIDGE] button.

3

• The REPLACE TONER CARTRIDGE screen is displayed.

Press the [BLACK(K)] button.

4

78

3.SETTING ITEMS (USER)

The touch panel displays the illustration as figure on the right. Open

5

the front cover and press the down arrow button.

While pushing on the latch, lower the cartridge holder toward you.

6

Then press the down arrow button on the touch panel to display the
next illustration.

3

Pull the cartridge out carefully. Then press the down arrow button on

7

the touch panel to display the next illustration.

• If you cannot pull it straight out, pull it out rotating it clockwise.

• If it cannot be pulled out, close the front cover, turn the power OFF and then ON again.
 P.102 “9.TURN OFF THE POWER (SHUT DOWN)”

• When “Install new Black toner cartridge” appears, start the procedure again from Step 1.

79

3

1.SETTING GENERAL FUNCTIONS (Cont.)

Never attempt to incinerate a used toner cartridge.
This could result in an explosion.
Contact your service technician.

Tap and shake the new toner cartridge well to loosen the toner inside.

8

Then press the down arrow button on the touch panel to display the
next illustration.

Stand the toner cartridge upright, and pull out the seal in the direction

9

of the arrow. Then press the down arrow button on the touch panel to
display the next illustration.

Insert the cartridge completely. Then press the down arrow button on

10

the touch panel to display the next illustration.

80

• Match the label (orange) on the equipment with the shutter (orange) on the toner cartridge, then insert it.

• If the cartridge becomes dirty with toner, clean it before inserting it.

3.SETTING ITEMS (USER)

Return the cartridge holder to its original position. Then press the

11

down arrow button on the touch panel to display the next illustration.

Close the front cover.

12

3

Press the [FINISH] button on the touch panel.

13

• The equipment automatically starts supplying toner.

81

3

1.SETTING GENERAL FUNCTIONS (Cont.)

Setting the Copy Calibrations

The copy calibration setting in the [USER] menu can be configured only when an administrator has set the
Calibration Display Level to [USER].
 P.124 “Setting the Calibration Display Level”

This function allows the machine automatically to calibrate the color gradation for copy jobs when the color
cannot be adjusted well because the shading or the hue of the image has deviated.

• Set the LT-sized or A4-sized paper (recommended paper) in the cassette before starting the calibra­tion. If any other paper is used, calibration may not be performed properly.

• If the color often deviates, call your service technician.

• If the glass is dirty or any foreign objects are stuck to the glass, the calibration may not be carried out
properly. Keep the glass clean.

• Never raise the original cover or the optional reversing automatic document feeder, or open the front
cover while the calibration is in progress. If this does happen, the calibration cannot be finished appro­priately.

• Interrupt copying is not available during the calibration.

Place the LT-size or A4-size paper in the cassette.

1

Press the [USER FUNCTIONS] button on the control panel to enter the

2

User Functions menu.

Press the [USER] button, and then press the [GENERAL] button on

3

the touch panel.

• The GENERAL menu is displayed.

82

3.SETTING ITEMS (USER)

Press the [CALIBRATION] button.

4

• The CALIBRATION menu is displayed.

Press the [COPY] button.

5

3

Press the [DEFAULT] button to set the default calibration setting, or

6

[CALIBRATION] button to adjust the calibration setting.

• When you press the [DEFAULT] button, the system maintains the default calibration setting and returns to the
previous screen.

• When you press the [CALIBRATION] button, the chart is printed out and calibration guide illustration is dis­played on the touch panel.

83

3

1.SETTING GENERAL FUNCTIONS (Cont.)

Place the printed chart face down on the glass with its bottom toward

7

you and its top left aligned against the original scale on the left side,
in order that the black line be placed at the left side.

Press the [START] button.

8

• When the calibration setting is completed, the GENERAL menu will be displayed.

If the chart is not properly placed, the message “Set chart correctly” is displayed on the touch panel. In this case,
go back to step 7 and place the chart again.

84

3.SETTING ITEMS (USER)

Setting the Print Calibration

The print calibration setting in the [USER] menu can be configured only when an administrator has set the
Calibration Display Level to [USER].
 P.124 “Setting the Calibration Display Level”

This function allows the machine automatically to calibrate the color gradation for print jobs when the color
cannot be adjusted well because the shading or the hue of the image has deviated. You can calibrate for
the PostScript and PCL separately. In addition, you can calibrate for 600 dpi and 1200 dpi print jobs for
each emulation separately.

• Set the LT-sized or A4-sized paper (recommended paper) in the cassette before starting the calibra­tion. If any other paper is used, calibration may not be performed properly.

• If the color often deviates, call your service technician.

• If the glass is dirty or any foreign objects are stuck to the glass, the calibration may not be carried out
properly. Keep the glass clean.

• Never raise the original cover or the optional reversing automatic document feeder, or open the front
cover while the calibration is in progress. If this does happen, the calibration cannot be finished appro­priately.

• Interrupt copying is not available during the calibration.

3

Place the LT-size or A4-size paper in the cassette.

1

Press the [USER FUNCTIONS] button on the control panel to enter the

2

User Functions menu.

Press the [USER] button, and then press the [GENERAL] button on

3

the touch panel.

• The GENERAL menu is displayed.

85

3

1.SETTING GENERAL FUNCTIONS (Cont.)

Press the [CALIBRATION] button.

4

• The CALIBRATION menu is displayed.

Press the [PRINT] button.

5

Press the desired resolution button of the emulation that will be

6

based on the calibration.

• Press the [600 x 600] button in the “PS3” menu to calibrate for the 600 dpi PostScript print job.

• Press the [1200 x 600] button in the “PS3” menu to calibrate for the 1200 dpi PostScript print job.

• Press the [600 x 600] button in the “PCL” menu to calibrate based on the 600 dpi PCL output image.

• Press the [1200 x 600] button in the “PCL” menu to calibrate based on the 1200 dpi PCL output image.

The [1200 x 600] buttons are displayed only when additional memory is installed on this equipment.

86

3.SETTING ITEMS (USER)

Press the [DEFAULT] button to set the default calibration setting for

7

selected job type, or [CALIBRATION] button to adjust the calibration
setting for selected job type.

• When you press the [DEFAULT] button, the system maintains the default calibration setting for selected job
type and returns to the CALIBRATION menu.

• When you press the [CALIBRATION] button, the chart is printed out and calibration guide illustration is dis­played on the touch panel.

Place the printed chart face down on the glass with its bottom toward

8

you and its top left aligned against the original scale on the left side,
in order that the black line be placed at the left side.

3

Press the [START] button.

9

• After scanning the printed chart, following message is displayed:

[Apply Calibration Setting?]

If the chart is not properly placed, the message “Set chart correctly” is displayed on the touch panel. In this case,
go back to step 8 and place the chart again.

87

3

1.SETTING GENERAL FUNCTIONS (Cont.)

Press the [YES] button to apply the calibration setting, or press the

10

[NO] button to cancel the calibration setting.

88

3.SETTING ITEMS (USER)

2. SETTING COPY FUNCTIONS

You can change the initial setting (default setting) of copy job.

Press the [USER FUNCTIONS] button on the control panel to enter the

1

User Functions menu.

Press the [USER] button, and then press the [COPY] button on the

2

touch panel.

• The COPY screen is displayed.

Specify the following items as you require.

3

3

• In the “EXPOSURE FOR COLOR” and “EXPOSURE FOR BLACK” options, press the desired mode button.

• In the “COLOR MODE” option, press the desired mode button. Only [BLACK] can be selected when the No
Limit Black function is enabled.

• In the “IMAGE DIRECTION” option, press the desired mode button.
When this is enabled, the portrait originals that are placed in R direction can be detected as portrait original
and perform the duplex copy correctly. This is usually enabled only when you want to perform duplex copy
from the large size of portrait originals such as A3 or LD-size portrait originals.

• In the “BYPASS FEED” option, press the desired media type button.

For more information about the paper type, please see the Operator’s Manual For Basic Functions.

Press the [Next] button to display the next screen.

4

89

3

2.SETTING COPY FUNCTIONS (Cont.)

Press the desired mode button for “ORIGINAL MODE FOR COLOR”

5

and “ORIGIANL MODE FOR BLACK” option.

Press the [ENTER] button.

6

• The default settings for each mode are changed as you specified.

90

3.SETTING ITEMS (USER)

3. SETTING FAX FUNCTIONS

You can change the initial setting (default setting) of fax and Internet Fax features.

Press the [USER FUNCTIONS] button on the control panel to enter the

1

User Functions menu.

Press the [USER] button, and then press the [FAX] button on the

2

touch panel.

• The FAX screen is displayed.

Specify the following items as you require.

3

3

• In the “RESOLUTION” option, press the desired mode button.

• In the “ORIGINAL MODE” option, press the desired mode button.

• In the “EXPOSURE” option, press light or dark buttons to specify the default exposure manually, or press the
[AUTO] button to select auto mode for the default exposure mode.

• In the “TX TYPE” option, press the desired mode button.
[MEMORY TX] — Press this to set the Memory TX mode as default transmission mode that will send after
scanning and saving all originals in the memory. This mode enables to multi-address transmission.
[DIRECT TX] — Press this to set the Direct TX mode as default transmission mode that will send originals
page by page after every original has been scanned. This mode enable to single-address transmission only.

The “TX TYPE” option is available only when the optional Fax unit is installed.

Press the [Next] button to display the next screen.

4

91

3

3.SETTING FAX FUNCTIONS (Cont.)

Specify the following items as you require.

5

• In the “TTI” option, specify whether the TTI is enabled or disabled as default setting.
[ON] — Press this to print a transmission header (TTI) on received faxes to clearly identify the sender name of
received faxes.
[OFF] — Press this not to print a transmission header (TTI) on received faxes.

• In the “RTI” option, specify whether the RTI is enabled or disabled as default setting.
[ON] — Press this to print a reception header (RTI) on received faxes to clearly identify the time, date, and
page count of received faxes.
[OFF] — Press this not to print a reception header (RTI) on received faxes.

• In the “ECM” option, specify whether the ECM is enabled or disabled as default setting.
[ON] — Press this to enable the ECM (Error Correction Mode) to automatically re-send any portion of the doc­ument affected by phone line noise or distortion.
[OFF] — Press this to disable the ECM.

• The “TTI”, “RTI”, and “ECM” options are available only when the optional Fax unit is installed.

• The “TTI” option is not displayed depending on the region.

Press the [ENTER] button.

6

• The default settings for each mode are changed as you specified.

92

3.SETTING ITEMS (USER)

4. SETTING SCAN FUNCTIONS

You can change the initial setting (default setting) of scan job.

Press the [USER FUNCTIONS] button on the control panel to enter the

1

User Functions menu.

Press the [USER] button, and then press the [SCAN] button on the

2

touch panel.

• The SCAN screen is displayed.

Specify the following items as you require.

3

3

• In the “COLOR MODE” option, press the desired mode button.

• In the “JPEG COMPRESS” option, press the desired mode button.

• In the “THRESHOLD” option, press the light button or dark button to specify the contrast. If you move to the
left, the black and white in an original will be scanned neutrally. If you move to the right, the black and white in
an original will be scanned distinctly.
When the Color mode is set to the Auto Color mode and the equipment detects the originals as black originals,
the equipment uses the setting of the “THRESHOLD” option. This setting specifies the contrast for scanning a
black original in the Auto Color mode.

• In the “SINGLE/2-SIDE SCAN” option, press the desired mode button.

[SINGLE] — Press this to set single page scan as default scan mode.
[BOOK] — Press this to set book scan mode as default scan mode. This enables to scan both side of originals

in the same direction.
[TABLET] — Press this to set tablet scan mode as default scan mode. This enables to scan front page in the
general direction, and scan back page rotated 180 degree.

• In the “ROTATION” option, press the desired mode button.

Press the [Next] button to display the next screen.

4

93

3

4.SETTING SCAN FUNCTIONS (Cont.)

Specify the following items as you require.

5

• In the “RESOLUTION” option, press the desired mode button applied for color scans.

• In the “ORIGINAL MODE” option, press the desired mode button applied for color scans.

• In the “BACKGROUND ADJUSTMENT” option, press the light button or dark button to specify the contrast for
color scans. If you move to the left, the background color will be lighter. If you move to the right, the back­ground color will be darker.

Press the [Next] button to display the next screen.

6

Specify the following items as you require.

7

94

• In the “RESOLUTION” option, press the desired mode button applied for gray scale scans.

• In the “BACKGROUND ADJUSTMENT” option, press the light button or dark button to specify the contrast for
gray scale scans. If you move to the left, the background color will be lighter. If you move to the right, the
background color will be darker.

Press the [Next] button to display the next screen.

8

Specify the following items as you require.

9

• In the “RESOLUTION” option, press the desired mode button applied for black scans.

• In the “ORIGINAL MODE” option, press the desired mode button applied for black scans.

• In the “EXPOSURE” option, press light or dark buttons to specify the default exposure for black scans manu­ally, or press the [AUTO] button to select auto mode for the default exposure mode for black scans.

3.SETTING ITEMS (USER)

Press the [ENTER] button.

10

• The default settings for each mode are changed as you specified.

3

95

3

5. SETTING E-FILING FUNCTIONS

You can set the image quality type for printing color documents from e-Filing.

Press the [USER FUNCTIONS] button on the control panel to enter the

1

User Functions menu.

Press the [USER] button, and then press the [E-FILING] button on the

2

touch panel.

• The E-FILING screen is displayed.

In the “PRINTING IMAGE MODE” option, press the desired mode but-

3

ton.

96

• [GENERAL] — Press this to apply proper color quality for printing a general color document.

• [PHOTOGRAPH] — Press this to apply proper color quality for printing photos.

• [PRESENTATION] — Press this to apply proper image quality for printing a vivid document.

• [LINE ART] — Press this to apply proper image quality for printing a document contains a lot of characters or
line arts.

Press the [ENTER] button.

4

3.SETTING ITEMS (USER)

6. PRINTING LISTS

Printing the Address Book List

You can print the address book list that shows all registered contacts and groups in this equipment.

Press the [USER FUNCTIONS] button on the control panel to enter the

1

User Functions menu.

Press the [USER] button, and then press the [LIST] button on the

2

touch panel.

• The LIST menu is displayed.

Press the [ADDRESS BOOK] button.

3

3

• The ADDRESS BOOK menu is displayed.

Press the [ID SORT] button to print it as sorted by the ID number, or

4

[NAME SORT] button to print it as sorted by the last name.

• When the department management is disabled, the address book list is printed.

• When the department management is enabled, the screen to input the department code is displayed. Enter
the department code using the digital keys and press the [ENTER] button to print the address book list.

For an output example of the address book list, see “Address Book List”.  P. 18 8

97

3

6.PRINTING LISTS (Cont.)

Printing the Group Numbers List

You can print the group numbers list that shows all registered groups and members in this equipment.

Press the [USER FUNCTIONS] button on the control panel to enter the

1

User Functions menu.

Press the [USER] button, and then press the [LIST] button on the

2

touch panel.

• The LIST menu is displayed.

Press the [GROUP NUMBERS] button.

3

• When the department management is disabled, the group numbers list is printed.

• When the department management is enabled, the screen to input the department code is displayed. Enter
the department code using the digital keys and press the [ENTER] button to print the group numbers list.

For an output example of the group numbers list, see “Group Numbers List”.  P.189

98

3.SETTING ITEMS (USER)