Toshiba e-studio 16, e-studio 20, e-studio 25 User Manual

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-STUDIO 16 / 20 / 25

OPERATOR’S MANUAL FOR FACSIMILE FUNCTION

Networking Documents.

For U.S.A. only

WARNING FCC Notice: Part 15 This terminal has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, and can radiate radio frequency energy and, if not installed and used in accordance with this guide, may cause harmful interference to radio communications. Operation of this terminal in a residential area is likely to cause harmful interferences in which case the user will be required to correct the interference at his/her own expense.

WARNING FCC Notice: Part 68 This equipment complies with Part 68 of the FCC Rules. On the rear of this equipment is a label that contains, among other information, the FCC Registration Number and ringer equivalence number (REN) for this equipment. If requested, this information must be provided to the telephone company.

The REN is used to determine the quantity of devices that may be connected to the telephone line. Excessive REN’s on the telephone line may result in the devices not ringing in response to an incoming call. In most, but not all areas, the sum of the REN’s should not exceed five (5.0). To be certain of the number of devices that may be connected to the line, as determined by the total REN’s contact the telephone company to determine the maximum REN for the calling area.

If your facsimile machine causes harm to the telephone network, the telephone company will notify you in advance that temporary discontinuance of service may be required. But if advance notice is not practical, you will be notified as soon as possible, also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary.

The telephone company may make changes in its facilities, equipment, operations, or procedures that could affect the operation of the equipment. If this happens, the telephone company will provide advance notice in order for you to make the necessary modifications in order to maintain uninterrupted service.

If you experience trouble with this facsimile machine, please contact your authorized Toshiba dealer for repair/warranty information. If the trouble is causing harm to the telephone network, the telephone company may request you remove the equipment from the network, until the problem is resolved.

This equipment may not be used on coin service provided by the telephone network, connection to Party Line Service is subject to state tariffs. (Contact the state public utility commission, or corporation commission for information.)

This device is equipped with a USOC RJ11C connector.

THE TELEPHONE CONSUMER PROTECTION ACT: The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone fax machine unless such a message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual.

In order to program this information into your fax machine, you should complete the setup procedures listed for station ID number and name on page 4-18 in this manual.

This equipment is hearing aid compatible.

TOSHIBA AMERICA BUSINESS SOLUTIONS, INC.

Electronic Imaging Division 2 Musick, Irvine, CA 92618-1631

For Canada only

NOTICE: The Industry Canada label identifies certified equipment. This certification means that the

equipment meets telecommunications network protective, operational and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document(s). The Department does not guarantee the equipment will operate to the user’s satisfaction.

Before installing this equipment, users should ensure that it is permissible to connect a facsimile to the facilities of their local telecommunications company. The equipment must also be installed using an acceptable method of connection. The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations.

Repairs to certified equipment should be coordinated by a representative designated by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment.

Users should ensure for their own protection that the electrical ground connections of the power utility, telephone lines and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas.

CAUTION: Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate.

The Ringer Equivalence Number of your facsimile is 0.3.

NOTICE: The Ringer Equivalence Number (REN) assigned to each terminal device provides an indication of the maximum number of terminals allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalence Numbers of all the devices does not exceed 5.

AVIS: L’etiquette d’lndustrie Canada identifie le marériel homologué. Cette étiquette certifie que le matériel est conforme aux normes de protection, d’exploitation et de sécurité des réseaux de télécommunications, comme le prescrivent les documents concernant les exigences techniques relatives au matériel terminal. Le Ministére n’assure toutefois pas que le matériel fonctionnera à la satisfaction de l’utilisateur.

Avant d’installer ce matériel, l’utilisateur doit s’assurer qu’il est permis de le raccorder aux installations de l’entreprise locale de télécommunication. Le matériel doit également être installé en suivant une méthode acceptée de raccordement. L’abonné ne doit pas oublier qu’il est possible que la conformité aux conditions énoncées ci-dessus n’empêche pas la dégradation du service dans certaines situations.

Les réparations de materiel homologué doivent être coordonnées par un représentant désigné par le fournisseur. L’entreprise de télécommunications peut demander à l’utilisateur de débrancher un appareil à la suite de réparations ou de modifications effectuees par l’utilisateur ou à cause de mauvais fonctionnement.

Pour sa propre protection, l’utilisateur doit s’assurer que tous les fils de mise à la terre de la source d’énergie électrique, des lignes téléphoniques et des canalisations d’eau métalliques, s’il y en a, sont raccordés ensemble. Cette précaution est particulièrement importante dans les régions rerales.

Avertissement: L’utilisateur ne doit pas tenter de faire ces raccordements luimême; il doit avoir recours à un service d’inspection des installations électriques, ou à un électricien, selon le cas.

L’indice d’equivalence de la sonnerie de ce matériel 0.3.

AVIS: L’indice d’équivalence de la sonnerie (IES) assigné à chaque dispositif terminal indique le nombre

maximal de terminaux qui peuvent être raccordés à une interface. La terminaison d’une interface téléphonique peut consister en une combinaison de quelques dispositifs, à la seule condition que la somme d’indices d’equivalence de la sonnerie de tous les dispositifs n’excède pas 5.

TOSHIBA OF CANADA LIMITED

Office Product Group 191 McNABB STREET MARKHAM, ONTARIO L3R 8H2

For New Zealand only

“The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection to the network. It indicates no endorsement of the product by Telecom, nor does it provide any sort of warranty. Above all, it provides no assurance that any item will work correctly in all respects with another item of Telepermitted equipment of a different make or model, nor does it imply that any is compatible with all of Telecom’s network services.”

“This equipment is not capable, under all operatiing conditions, of correct operation at the higher speeds for which it is designated. Telecom will accept no responsibility should difficulties arise in such circumstances.”

“This equipment should not be used any circumstances which may constitute a nuisance to other Telecom customers.”

“Not all telephones will respond to incoming ringing when connected to the extension socket.”

“The decadic (or pulse) dialing on this devise is unsuitable for use on the telecom network in New Zealand.”

“This device does not support Faxability.”

TOSHIBA (AUSTRALIA) PTY LIMITED

17th Floor 296 Queen Street Auckland New Zealand Phone : 64 9 307 0279

PREFACE

Thank you for purchasing the Toshiba GD-1060 Fax kit for e-STUDIO16/20/25. This Operator’s Manual describes the following:

• how to correctly use the e-STUDIO16/20/25 FAX functions

• how to send and receive FAXes

• how to inspect the FAX unit

• how to remedy trouble

Before using the digital copier, thoroughly read and understand this Operator’s Manual. Keep this Operator’s Manual in a handy place for future reference. * This Operator’s Manual applies to the e-STUDIO16/20/25 facsimile function. * When the digital copier is used as a copier and a printer, be sure to read the Operator’s Manual

(for Copying Function) and Operator’s Manual (for Printer Function).

To ensure correct and safe use of the Toshiba Digital Copier e-STUDIO16/20/25, this Operator’s Manual describes safety precautions according to the following three levels of warning:

The meaning of these signal words are as follows. Before reading this Operator’s Manual, you should fully understand the meaning and importance of these signal words. Warning —— Indicates a potentially hazardous situation which, if not avoided, could result in death,

Caution —— Indicates a potentially hazardous situation which, if not avoided, may result in minor or

Note ——— Indicates a procedure you should follow to ensure the optimal performance of the digital

Tip ————— Describes information useful to know when operating the digital copier. Advice ——— Describes an operation you should follow to maintain the digital copier in good working

serious injury, or serious damage, or fire in the equipment or surrounding assets.

moderate injury, partial damage of the equipment or surrounding assets, or loss of data.

copier and problem-free copying.

order.

For European models only:

Warning This is a Class A product. In a domestic environment, this product may cause radio interference in which case the user may be required to take adequate measures.

1 Do not touch the connector terminal when disconnecting the cables of peripheral equipment.

2. Before opening any covers or removing any units from the copier, discharge the static electricity from your body by touching a metal part of the copier. This product is carrying the CE-Mark in accordance with the related European Directives. Responsible for CE-marking is Toshiba Europe GmbH, Carl-Schurz-Str. 7, 41460 Neuss, Germany. Phone +49-2131-1245-0.

TOSHIBA TEC CORPORATION

Features of the e-STUDIO16/20/25 FAX Functions

• Super G3 High-speed Communications

Provides State-of-the Art V.34 modem technology for worldwide compatibility at speeds up to 33,600 bits per second.

• JBIG Encoding Systems

Compatible for ITU-T85 (FAX JBIG)

• Plain paper recording

Plain paper is used as the FAX output paper. This means that FAX output from the digital copier can be stored for a long time as business documents. You can also write on and sign them.

• 300 destination telephone directory

• Dual access

You can use the fax image memory to carry out the following: (1) Original storage during another memory TX (2) Original storage during reception (3) Copying during memory TX (4) Reception storage during copying (5) Reception storage during another reception output (6) Auto receive during printing of lists (7) Memory transmission during printing of reports (8) Internet FAX when the option board is installed.

Tip

“Memory transmission” and “memory reception” refers to sending and receiving originals in image memory.

• High-resolution (U-FINE) mode

Detailed technical drawings, fine text and photographs can be sent clearly at a resolution of 16 dots/ mm x 15.4 lines/mm and 256 level harftone.

• Multi-address transmission

You can send the same originals to up to 475 remote FAXes in a single operation by direct dialing, or by specifying remote FAXes using the speed dials, groups, or one touch keys.

• Weekly timer mode

The printer heater is turned OFF during predetermined periods so that you can save energy.

• A3 transmission and recording

You can send LD (A3)-size originals such as technical drawings at their original size. A3-size originals received on the FAX can also be output at their original size.

• High-speed scanning*

LT-R (A4-R)-size originals are scanned in about 1.3 seconds (e-STUDIO16), 1.8 seconds (e-STUDIO20/

25).

• Duplex transmission

You can scan two-sided originals on the reversing automatic document feeder and send them in page order.

• User friendly guidance

Operation guidance is shown clearly on the message display. The display shows, for example, the method for changing the communication mode, or how to clear the paper jam.

• Expandable by adding a wide range of options

You can also add on a job separator for selecting different trays for outputting FAX received originals, copies and printer outputs. So you can customize your digital copier to suit your particular requirements.

* For ADF condition.

PREFACE .............................................................................................................................................. 4

Features of the e-STUDIO16/20/25 FAX Functions ....................................................................... 5

TABLE OF CONTENTS ........................................................................................................................ 6

PRECAUTIONS ..................................................................................................................................... 8

When a Power Failure Occurs ......................................................................................................... 8

DESCRIPTION OF THE DIGITAL COPIER

1. DESCRIPTION OF THE OPTIONAL EQUIPMENT .................................................................... 1-3

e-STUDIO16 ................................................................................................................................. 1-3

e-STUDIO20/25 ............................................................................................................................ 1-4

2. MAIN COMPONENTS .................................................................................................................. 1-5

3. CONNECTING THE CABLES ...................................................................................................... 1-7

4. DESCRIPTION OF THE CONTROL PANEL ............................................................................... 1-8

Function Keys ............................................................................................................................. 1-10

BASIC OPERATION

1. SEND MODES .............................................................................................................................. 2-3

2. RECEIVING MODES .................................................................................................................... 2-5

3. ABOUT ORIGINALS ..................................................................................................................... 2-6

Original Size .................................................................................................................................. 2-6

Original Scanning Range .............................................................................................................. 2-6

How to Switch Over to the FAX Mode .......................................................................................... 2-7

When Placing the Original on the Glass ...................................................................................... 2-8

Placing the Originals on the Automatic Document Feeder

(optional ADF or RADF is installed) ............................................................................................. 2-8

Precautions When Feeding Originals ........................................................................................... 2-8

4. PREPARING FOR TRANSMISSION ........................................................................................... 2-9

5. HOW TO SET SCANNING CONDITIONS ................................................................................. 2-10

How to Set the Resolution .......................................................................................................... 2-10

How to Set Image Quality Mode ................................................................................................. 2-11

How to Set Image Density .......................................................................................................... 2-12

Automatic Image Density Mode Setting Procedure .............................................................. 2-12

Manual Image Density Mode Setting Procedure ................................................................... 2-13

6. SETTING THE SCANNING CONDITIONS FOR EACH PAGE................................................. 2-14

Setting Scanning Conditions for Each Page .............................................................................. 2-14

7. SPECIFYING THE REMOTE FAX .............................................................................................2-16

Keypad Dialing ............................................................................................................................ 2-16

Pause Key ................................................................................................................................... 2-17

Tone Key .....................................................................................................................................2-17

Abbreviated Dialing ..................................................................................................................... 2-18

Alphabet Dialing .......................................................................................................................... 2-19

Group Dialing ..............................................................................................................................2-20

One Touch Dialing ...................................................................................................................... 2-21

Dialing by REDIAL/PAUSE Key.................................................................................................. 2-21

8. SENDING ORIGINALS (MEMORY TX) ..................................................................................... 2-22

Memory TX .................................................................................................................................. 2-23

9. SENDING ORIGINALS (DIRECT TX) ........................................................................................ 2-24

Direct TX by Default Setting ....................................................................................................... 2-25

Temporary Direct TX ................................................................................................................... 2-25

On-hook Transmission ................................................................................................................ 2-26

Off-hook Transmission (External Telephone Dialing) ................................................................. 2-27

10. CHECKING TRANSMISSION RESULTS .................................................................................. 2-28

Checking Transmission Results on the Message Display ......................................................... 2-28

Checking Transmission Results by Printing Reports .................................................................2-29

Checking Reserved Transmissions by Printing Reports ............................................................ 2-30

11. CANCELING TRANSMISSIONS................................................................................................ 2-31

Canceling transmissions (during scanning) ............................................................................... 2-31

Canceling Reserved Memory Transmissions ............................................................................. 2-31

Canceling Memory Transmissions (during transmission) ..........................................................2-31

Canceling Direct Transmission ................................................................................................... 2-32

12. RECEPTION-TYPES OF AUTO RECEPTION MODE ..............................................................2-33

Setting AUTO RECEIVE Modes................................................................................................. 2-33

AUTO RECEIVE is selected:...................................................................................................... 2-33

MANUAL RECEIVE is selected: ................................................................................................. 2-33

Outputting Originals Stored in the Memory ........................................................................... 2-35

13. MEMORY RX .............................................................................................................................. 2-35

Memory RX Setting ..................................................................................................................... 2-35

14. USING THE TELEPHONE .........................................................................................................2-36

On-hook Dialing .......................................................................................................................... 2-36

Off-hook Dialing (External Telephone) ....................................................................................... 2-37

Sending a Tone ...........................................................................................................................2-37

ADVANCED FEATURES

1. DELAYED COMMUNICATION (TIME DESIGNATION) ............................................................... 3-3

2. PRIORITY TRANSMISSION (PRIORITY TX) .............................................................................. 3-4

3. SENDING TWO-SIDED ORIGINALS ........................................................................................... 3-5

4. LOW SPEED TRANSMISSION .................................................................................................... 3-6

5. MULTI-ADDRESS TRANSMISSION (BROADCASTING) ........................................................... 3-7

Multi-Key Quick Broadcast ........................................................................................................... 3-7

Group Broadcast Transmission .................................................................................................... 3-8

6. MAILBOX (ITU-T COMPATIBLE) ................................................................................................. 3-9

Setting Up an Open Mailbox ....................................................................................................... 3-10

Deleting an Open Mailbox .......................................................................................................... 3-11

Reserving a Document to a Mailbox (Local Hub) ...................................................................... 3-12

Printing a Document from a Mailbox (Local Hub) ...................................................................... 3-13

Sending a Document to a Mailbox (Remote Hub) ..................................................................... 3-14

Retrieving (Polling) a Document from a Mailbox (Remote Hub) ................................................ 3-15

Deleting Documents in a Mailbox (Local Hub) ........................................................................... 3-16

Relay Transmission, Relay-Relay Transmission Overview ....................................................... 3-17

7. RELAY TRANSMISSION ............................................................................................................ 3-17

Setting Up a Relay Box ............................................................................................................... 3-19

Deleting a Relay Box .................................................................................................................. 3-21

Relay Transmission to a Remote Hub ........................................................................................ 3-22

8. POLLING COMMUNICATIONS .................................................................................................. 3-23

Polling Reservation ..................................................................................................................... 3-23

Individual Polling RX ................................................................................................................... 3-25

For details on how to specify remote FAXes using Multi-polling RX ......................................... 3-26

Turnaround Polling ...................................................................................................................... 3-27

Continuous Polling ...................................................................................................................... 3-28

Clear the Settings of the Continuous Polling .........................................................................3-30

9. CHAIN DIALING ......................................................................................................................... 3-31

TABLE OF CONTENTS (Cont.)

ENTERING & SETTING ITEMS

1. ENTERING CHARACTERS ......................................................................................................... 4-3

Keys used for Character Entry ..................................................................................................... 4-3

Special Character Table ............................................................................................................... 4-4

Entering Characters ...................................................................................................................... 4-5

Correct Entered Characters .......................................................................................................... 4-6

2. ENTERING THE REMOTE FAX NUMBER ................................................................................. 4-7

Entering to TEL LIST .................................................................................................................... 4-7

Entering Abbreviated Dialer Registration .....................................................................................4-8

Entering One Touch Dialer Registration ..................................................................................... 4-10

Groups Number Registration ...................................................................................................... 4-12

Correcting Groups (Modify the Remote Station) ........................................................................ 4-14

Correcting Groups (Delete the Remote Station) ........................................................................4-16

Deleting Groups .......................................................................................................................... 4-17

3. ENTERING VARIOUS FUNCTIONS .......................................................................................... 4-18

Terminal ID Entry ........................................................................................................................ 4-18

Dial Type Entry ............................................................................................................................ 4-19

Exchange Type Entry (EU MODEL ONLY) ................................................................................ 4-20

Line Monitor ................................................................................................................................ 4-21

Temporary Line Monitor Change ................................................................................................ 4-21

Receive Interval Setting .............................................................................................................. 4-22

ECM Setting ................................................................................................................................ 4-22

Temporary ECM Change ............................................................................................................ 4-23

Default Setting for Document Mode ........................................................................................... 4-24

Redial Mode Setting ................................................................................................................... 4-25

Default Setting for Memory Transmission ..................................................................................4-26

Temporary Security TX Change ................................................................................................. 4-27

Security TX (Transmission) Setting ............................................................................................ 4-27

Cover Sheet Registration ........................................................................................................... 4-28

Attaching or Printing Cover Sheet ..............................................................................................4-29

Setting Recovery Transmission ..................................................................................................4-31

Sending Recovery Transmission ................................................................................................ 4-32

TTI (Transmit Terminal ID) Print Setting ..................................................................................... 4-33

Send After Scan Default Setting ................................................................................................. 4-34

Enabling or Disabling Send After Scan Temporarily ..................................................................4-35

Account Codes ............................................................................................................................ 4-36

Account Code Entry .................................................................................................................... 4-37

Separator Page Setting .............................................................................................................. 4-38

Secure RX Security Code Setting .............................................................................................. 4-39

Secure RX Activation Period Setting .......................................................................................... 4-40

Secure RX Manual Activation ..................................................................................................... 4-42

Secure RX Print .......................................................................................................................... 4-43

Reception Reduction Setting ...................................................................................................... 4-44

Reception Discard Setting ..........................................................................................................4-44

Privileged Reception ................................................................................................................... 4-45

RTI (Remote Terminal ID ) Print Setting ..................................................................................... 4-46

Long Original Setting .................................................................................................................. 4-47

Setting the Page Count ............................................................................................................... 4-48

Pin Mask ..................................................................................................................................... 4-49

Dialing with Sub-address ............................................................................................................4-50

4. OUTPUTTING LISTS & REPORTS ........................................................................................... 4-52

List & Report Options Setting ..................................................................................................... 4-52

Reception Journal Setting .......................................................................................................... 4-53

Direct Transmission Repor t Setting ............................................................................................ 4-54

Memory Transmission Report Setting ........................................................................................4-55

Multi-Address Transmission Repor t Setting ...............................................................................4-56

Multi-Polling Report Setting ........................................................................................................4-56

Relay Originator Report Setting .................................................................................................. 4-57

Relay Station Transmission Report Setting ............................................................................... 4-57

Reception List Setting ................................................................................................................. 4-58

Transmission/Relay Destination Report Setting ......................................................................... 4-58

Tel List ....................................................................................................................................4-59

Reservation List ...................................................................................................................... 4-59

Department Code List ............................................................................................................4-59

List and Report Printing Procedure ............................................................................................ 4-59

Function List ...........................................................................................................................4-60

Mailbox/Relay Box List ........................................................................................................... 4-60

Fax Option List ....................................................................................................................... 4-60

Menu List (PROGRAM) .......................................................................................................... 4-60

List and Report Print Format ...................................................................................................... 4-61

Transmission/Reception Journal ............................................................................................ 4-61

Transmission Report ..............................................................................................................4-64

Memory Transmission Report ................................................................................................4-65

Multi-Address Transmission Repor t ....................................................................................... 4-66

Multi-Polling Report ................................................................................................................ 4-68

Relay Transmission Originator Report ................................................................................... 4-70

Relay Station Report ..............................................................................................................4-71

Relay Transmission Relay Station Report ............................................................................. 4-72

Relay Transmission Relay End Terminal Report ................................................................... 4-74

Mailbox/Relay Box List ........................................................................................................... 4-75

Department Control List .........................................................................................................4-76

Reservation List ...................................................................................................................... 4-77

Alphabetical Sort List ............................................................................................................. 4-79

Abbreviated Dial Number List ................................................................................................ 4-80

Group Number List ................................................................................................................. 4-82

One Touch Number List ......................................................................................................... 4-83

Function List ...........................................................................................................................4-84

Fax Option List ....................................................................................................................... 4-85

Menu List (PROGRAM) .......................................................................................................... 4-86

Power Failure List ................................................................................................................... 4-87

TROUBLESHOOTING

1. TROUBLESHOOTING .................................................................................................................5-3

When the Graphic Symbols Flash ................................................................................................ 5-3

Error Message .............................................................................................................................. 5-4

Transmission Trouble ................................................................................................................... 5-6

Reception Trouble ......................................................................................................................... 5-7

Error Codes Printed on Reports ................................................................................................... 5-8

REMOTE SERVICE

1. RDC (Remote Diagnosis Configuration) Service .........................................................................6-3

2. AUTOMATIC SUPPLIES ORDER ................................................................................................ 6-4

Automatic Supplies Order Setting ................................................................................................ 6-4

TABLE OF CONTENTS (Cont.)

SPECIFICATIONS

1. SPECIFICATIONS ........................................................................................................................ 7-3

INDEX

PRECAUTIONS

When a Power Failure Occurs

• In the event of a power failure, neither facsimile nor telephone functions of the unit are available.

• In the event a power failure occurs (or the power to the unit has been disconnected), functions and unit operation will not be possible. Any document data stored in memory will be retained for a period of approximately 2 hours (if the internal battery is fully charged). This period may be shortened if optional memory has been installed. On exceeding that time limit, the following items will be erased:

• Document data stored in memory for Transmission, Substitute Memory Receptions, etc.

• The address and designated time of each Timer Transmission, Timer Polling Reception, etc.

• Programmed data such as the clock, Auto Dial Numbers and user configurations will not be erased.

This data is supported by second battery with a maximum five year life. (from time of manufacture.)

• In the event that document data has been erased due to a power failure, the message “POWER

FAILURE” is displayed on the LCD and a Power Failure Report is issued once the power is restored. (

See page 4-87.)

DESCRIPTION OF THE

DIGITAL COPIER

1. DESCRIPTION OF THE OPTIONAL EQUIPMENT .........................................................1-3

e-STUDIO16 ...................................................................................................................... 1-3

e-STUDIO20/25................................................................................................................. 1-4

2. MAIN COMPONENTS....................................................................................................... 1-5

3. CONNECTING THE CABLES ...........................................................................................1-7

4. DESCRIPTION OF THE CONTROL PANEL ....................................................................1-8

Function Keys.................................................................................................................. 1-10

1-1

1-2

DESCRIPTION OF THE DIGITAL COPIER

1. DESCRIPTION OF THE OPTIONAL EQUIPMENT

e-STUDIO16

Automatic document feeder (MR-2012) Reversing automatic document feeder (MR-3011)

Stapler (KK-1600)

Automatic duplexing unit (MD-0101)

Job separator (MJ-5001) Offset tray (MJ-5002)

Stack feed bypass (MY-1016)

Paper feed unit (MY-1015)

Paper feed pedestal (KD-1009)

• Print Function with Job Separator (option) Attached When the job separator is attached, received faxes are output onto the upper tray and copied sheets are output on the lower tray. The job separator is convenient since copies and faxes can be output separately.

• Print Function with Stack Feed Bypass (option) Attached Even though the stack feed bypass is attached, it cannot be used for receiving faxes.

1-3

1. DESCRIPTION OF THE OPTIONAL EQUIPMENT (Cont.)

e-STUDIO20/25

Automatic document feeder (MR-2012) Reversing automatic document feeder (MR-3011)

Stapler (KK-1600)

Automatic duplexing unit

(MD-0101)

Finisher including Transportation

bridge (MJ-1011)* (e-STUDIO20/25 only)

Paper feed unit (MY-1015)

Large Capacity Feeder (KD-1010)**

(e-STUDIO20/25 only)

Stack feed bypass

(MY-1016)

* The Job separator (MJ-5001) or Offset tray (MJ-5002) can be installed in place of the Finisher. ** The Paper feed pedestal (KD-1009) can be installed in place of the Large capacity feeder (KD-1010).

Furthermore, the Cassette module (MY-1017) (option for e-STUDIO20/25) can be installed in the KD-1009.

• Print Function with Finisher (option for the e-STUDIO20/25) Attached Even if the finisher is attached, received faxes are output onto the central output tray.

• Print Function with Stack Feed Bypass (option) Attached Even though the stack feed bypass is attached, it cannot be used for receiving faxes.

1-4

2. MAIN COMPONENTS

Original cover

Original glass

ADF/RADF scan glass **

Original scale

Copy receiving tray

Paper stopper

Control panel

Brightness control *

Front cover

Cassette

Power switch

* Brightness control

Used to adjust the brightness of the message display panel.

** ADF - Automatic document feeder

RADF - Reversing automatic document feeder

1-5

2. MAIN COMPONENTS (Cont.)

Side cover

Manual pocket

1-6

3. CONNECTING THE CABLES

Before you connect cables, make sure that the power switch is in the OFF position. Connect the telephone line to the connector marked “LINE. ” Connect the external telephone to the connector marked “TEL.”

Not used.

Connect the external telephone.

* This connector is not mounted in the

products for certain countries and regions.

Connect the telephone line.

Note

Do not connect two or more telephones to one telephone connector.

1-7

4. DESCRIPTION OF THE CONTROL PANEL

One Touch keys (1-75), Function keys, and Keyboard

A description of the One Touch keys, Function keys, and Keyboard is given on page 1-10, 4-3.

SCAN key

Used in “Internet Fax Function.”

FAX key

Press this key to switch from the other modes to the FAX mode. This manual describes the settings and operation in the FAX mode in detail. Please refer to the “Operator’s Manual for E-mail Function” for information about the setting and operation for the E-mail.

COPY key

Press this key to switch from the other modes to the COPY mode. Please refer to the “Operator’s Manual for Copying Function” for further information about the settings and operation in the COPY mode.

FINISHING key

You can specify how you would like to output copies (including Sort and Offset).

ZOOM key

You can specify the scaling factor for copying.

PAPER SUPPLY key

You can specify from which paper cassette you would like to feed paper for making a copy.

LIGHT/DARK key

Use this key to specify the scanning density.

MONITOR key

Used to enable the speaker monitor, for monitoring call progress during non memory transmission.

REDIAL/PAUSE key

Jobs (max. 100 telephone numbers), which are ready to be resent in the transmissionmemory appear on the message display panel. You can refax each by selecting a telephone number. Or, use this key to enter a pause between telephone digits when entering a remote facsimile number.

SPEED DIAL key

Use to accessing Abbreviated, Alphabet, or Group dialing telephone directories.

RESOLUTION key

Use this key to change the scanning resolution.

Paper Jam lamp

This lamp blinks when an original or recording paper is jammed.

Recording Paper lamp

This lamp blinks in the FAX mode when no paper is loaded in any of the paper cassettes.

Toner lamp

This lamp illuminates when the toner is about to run out or blinks when the toner runs out completely.

PC Communication lamp

This lamp blinks while the copier is serving as a printer and communicating with your computer, or while it is communicating as a local scanner.

FAX Communication lamp

This lamp blinks when communicating using the phone line.

1-8

DESCRIPTION OF THE DIGITAL COPIER

Arrow keys

Use these keys to select a desired setting option or to enter a desired name or value in the PROGRAM mode or COMM. Option.

PRINTER key

Use this key to adjust the printer settings or perform printing automatically.

MAIN MENU key

Press this key to switch from the PROGRAM mode to the MAIN MENU. (COPY, FAX or SCAN mode.)

PROGRAM key

Use this key to program the initial settings and default settings in the FAX mode.

INTERRUPT key and INTERRUPT lamp

This key and lamp are not used in the FAX mode.

SUPER ENERGY SAVER key and SUPER ENERGY SAVER lamp

Press this key to enter or exit the Super Energy Saver Mode. Illuminated when the facsimile is in the Super Energy Saver Mode.

FUNCTION CLEAR key

Clear all items selected in the FAX mode such as COMM. Option.

CLEAR/STOP key

Use this key to correct the dialed remote FAX number when sending an original or to stop an operation.

START key

Press this key to start scanning of the originals to the memory or direct TX.

Dial keypad

Use these keys to enter a telephone/facsimile number or to set the ID number, etc. Used to enter the item numbers for the selection in “PROGRAM MODE” and “COMM OPTIONS.”

SET key

Use this key to accept the data that you have entered in the PROGRAM mode or COMM. Option.

CANCEL key

Use this key to return to a previous menu in the PROGRAM mode or COMM. Option.

IMAGE MODE key

You can switch between the image modes (Photo, Text/ Photo and Photo) for scanning. The lamp of the currently selected image mode illuminates.

Message Display Panel

The Message Display Panel indicates the FAX status. It also shows you the operational procedures or settings by a brief sentence or icons

1-9

4. DESCRIPTION OF THE CONTROL PANEL (Cont.)

Function Keys

The Function keys are located on the left side of the Control Panel and enable the following frequently used functions and settings by pressing the desired key.

Function Keys

1-10

Keyboard

Used to enter alphabetic characters when setting the speed dials, etc. (See page 4-3.)

One Touch keys (1-75)

Used to select telephone/facsimile number by simply pressing these keys.

CHAIN DIAL COMM

Used to dial a remote party using Chain Dialing. (

see page 3-31.)

CHARGE CODE

Allows entry of a Charge Code at the time of dialing or during Abbreviated Dial and One Touch Dial programming. (

see page 4-49.)

DELAYED COMM

Schedules a delayed communication job to be performed at a designated time. (

see page 3-3.)

DIRECT TX

Allows transmission direct from the document glass or the document feeder without the use of memory. (

DESCRIPTION OF THE DIGITAL COPIER

see page 2-25.)

LOW SPEED TX

Used to select a lower transmission speed to transmit a document when poor line conditions are expected, such as when transmitting to a foreign country that can only accept low speed data. (

see page 3-6.)

ITU MAILBOX

Used for Mailbox Communications or Relay, Transmission with remote facsimiles that support the ITU-T F-code functions.

see page 3-10.)

(

COVER SHEET

Used to attach a cover sheet to a document to be transmitted. (

see page 4-29.)

PRIORITY TX

Sends pages set on the document glass or in the document feeder ahead of all previously scheduled transmissions. (

see page 3-4.)

MULTI

Used to create a manual grouping for multi-address transmission. (

see page 3-7.)

RECOVERY TX

Recovers from memory and sends incomplete transmissions. (

SEND AFTER SCAN

Used to select whether the dialing starts while the machine is scanning the documents or after the machine has scanned all documents to memory. (

see page 4-32.)

see page 4-35.)

POLLING

Designate polling communication. (

see page 3-23.)

SUB ADDRESS COMM

Add sub-address digits to the remote facsimile number for routing or security. (

see page 4-50.)

JOB STATUS

Used to confirm the status of the job or canceling a job. (

see page 2-31.)

JOURNAL

Used to print a communication journal. (

see page 2-29.)

PREV. TX RPT

Displays or prints the result of latest 150 transmission jobs. (

see page 2-28.)

RESERVATION LIST

Prints a Job Reservation List. (

see page 2-30.)

SECURE RX

Enables or disables Secure RX. (

see pages 4-42 and 4-43.)

CHECK E-MAIL

Used to receive an E-mail immediately. (Requires optional GD-1070 (Internet FAX Kit) and GF-1110 (NIC Kit) be installed.)

TX REPORT

Print a transmission report for one job.

TEL LIST ENTRY

Used to register Abbreviated, One Touch, Group, and Relay Group Dialing numbers. (

see page 4-8, 4-10 and

4-12.)

TEL LIST PRINT

Prints desired telephone/facsimile lists. (

see page 4-59.)

1-11

1-12

DESCRIPTION OF THE DIGITAL COPIER

BASIC OPERATION

1. SEND MODES .................................................................................................................. 2-3

2. RECEIVING MODES ........................................................................................................ 2-5

3. ABOUT ORIGINALS .........................................................................................................2-6

Original Size ...................................................................................................................... 2-6

Original Scanning Range .................................................................................................. 2-6

How to Switch Over to the FAX Mode ..............................................................................2-7

When Placing the Original on the Glass .......................................................................... 2-8

Placing the Originals on the Automatic Document Feeder

(optional ADF or RADF is installed) ................................................................................. 2-8

Precautions When Feeding Originals ...............................................................................2-8

4. PREPARING FOR TRANSMISSION ................................................................................ 2-9

5. HOW TO SET SCANNING CONDITIONS ......................................................................2-10

How to Set the Resolution .............................................................................................. 2-10

How to Set Image Quality Mode .....................................................................................2-11

How to Set Image Density .............................................................................................. 2-12

Automatic Image Density Mode Setting Procedure .................................................... 2-12

Manual Image Density Mode Setting Procedure ........................................................2-13

6. SETTING THE SCANNING CONDITIONS FOR EACH PAGE ...................................... 2-14

Setting Scanning Conditions for Each Page ..................................................................2-14

7. SPECIFYING THE REMOTE FAX .................................................................................. 2-16

Keypad Dialing ................................................................................................................ 2-16

Pause Key ....................................................................................................................... 2-17

Tone Key .......................................................................................................................... 2-17

Abbreviated Dialing .........................................................................................................2-18

Alphabet Dialing .............................................................................................................. 2-19

Group Dialing ..................................................................................................................2-20

One Touch Dialing ........................................................................................................... 2-21

Dialing by REDIAL/PAUSE Key ....................................................................................... 2-21

8. SENDING ORIGINALS (MEMORY TX) .......................................................................... 2-22

Memory TX ...................................................................................................................... 2-23

9. SENDING ORIGINALS (DIRECT TX)............................................................................. 2-24

Direct TX by Default Setting ............................................................................................ 2-25

Temporary Direct TX ....................................................................................................... 2-25

On-hook Transmission ..................................................................................................... 2-26

Off-hook Transmission (External Telephone Dialing) ..................................................... 2-27

2-1

10. CHECKING TRANSMISSION RESULTS .......................................................................2-28

Checking Transmission Results on the Message Display.............................................. 2-28

Checking Transmission Results by Printing Reports .....................................................2-29

Checking Reserved Transmissions by Printing Reports ................................................ 2-30

11. CANCELING TRANSMISSIONS .................................................................................... 2-31

Canceling transmissions (during scanning) ...................................................................2-31

Canceling Reserved Memory Transmissions ................................................................. 2-31

Canceling Memory Transmissions (during transmission) ..............................................2-31

Canceling Direct Transmission........................................................................................ 2-32

12. RECEPTION-TYPES OF AUTO RECEPTION MODE ...................................................2-33

Setting AUTO RECEIVE Modes ..................................................................................... 2-33

AUTO RECEIVE is selected: ..........................................................................................2-33

MANUAL RECEIVE is selected: ..................................................................................... 2-33

Outputting Originals Stored in the Memory ................................................................2-35

13. MEMORY RX ................................................................................................................... 2-35

Memory RX Setting .........................................................................................................2-35

14. USING THE TELEPHONE ..............................................................................................2-36

On-hook Dialing ..............................................................................................................2-36

Off-hook Dialing (External Telephone) ........................................................................... 2-37

Sending a Tone................................................................................................................2-37

2-2

BASIC OPERATION

1. SEND MODES

• Memory TX ( See page 2-23.)

The original automatically starts to be sent after it has been temporarily stored to memory. This mode is useful if you want to return original files immediately. You can also send the same original to two or more remote FAXes (multi-address transmission).

• Direct TX (

The remote FAX is dialed immediately, and the original will be sent as it is being scanned. This mode is useful if you want to confirm the remote party you are sending to. Originals are not stored to memory, and you can specify only one remote FAX at a time.

• Keypad dialing (

You can dial the telephone number of the remote FAX directly using the dial keypad.

• Speed dialing (

You can specify a remote FAX using the Speed Dials registered beforehand.

• One Touch dialing (

You can specify a remote FAX by pressing a One Touch Key registered beforehand.

• On-hook dialing (

You can make a telephone call and send originals after confirming dial tone and the number dialed.

When the line is connected to the remote FAX and the high-pitched tone is heard, press the to send the original. You can also use keypad dialing, speed dialing, and one touch dialing.

• Off-hook dialing (

You can pick up the external telephone handset, make the telephone call and then send originals.

When the line is connected to the remote FAX and the high-pitched tone is heard, press the to send the original.

You can also use keypad dialing, speed dialing, and one touch dialing.

• Delayed communications (

You can send to a specified remote FAX at a specified time. This mode is useful when you are making use of night-time discounts and sending originals overseas.

• Priority TX (

You can send a facsimile before any other reserved transmission.

See page 2-24.)

See page 2-16.)

See page 2-18.)

See page 2-21.)

See page 2-26.)

See page 2-27.)

See page 3-3.)

See page 3-4.)

key

• Recovery TX (

You can resend a facsimile after the message initially failed to be sent.

• Group transmission (

You can send the same original to two or more remote FAXes in a single operation.

• Relay Transmission (

You can send the originals from your FAX to a HUB station, then send them to the end stations. This mode is useful for saving time and phone charge if you have several stations in one or more regional area.

• Mailbox Transmission (

You can send document to ITU-T F-code compliant mailboxes in remote facsimiles.

See page 4-32.)

See page 2-20.)

See page 3-17.)

See page 3-10.)

2-3

1. SEND MODES (Cont.)

• Polling transmission ( See page 3-23.)

You can store originals in memory, and wait for a request to send the originals from a remote FAX. When a request arrives, the originals are automatically sent to the remote FAX that sent the request. In this way, the remote FAX can receive originals at any convenient time. A password prevents non-admission users from using the machine.

• Security TX (

You can prevent your FAX from sending to an incorrect remote FAX by using this mode.

• Multi-address transmission (

You can designate two or more FAXes by using this mode. There are two types of multi-address transmissions; Individual Multi-address transmission and Group Multi-address transmission.

• Sub-address communications (

This function attaches a sub-address to the standard destination address in the event the remote party requires one. Three types of sub-addresses can be used (SUB, SEP, and PWD); or any combination of two or three types can be used. After selecting the desired types, the transmission to follow will be sent to the desired address using the designated sub-address.

See page 4-27.)

See page 3-7.)

See page 4-50.)

2-4

BASIC OPERATION

2. RECEIVING MODES

• Automatic RX ( See page 2-33.)

FAXes are automatically received when there is an incoming call.

• Manual RX (

FAXes start to be received when you confirm the call on an external telephone (connected to the TEL

jack) and press the

• Memory RX (

This digital copier stores the information of received originals to memory to ensure communications even if a problem (e.g. a paper jam or no more paper in the digital copier) occurs during reception and prevents the originals from being printed. If an original is received, for example, when the digital copier is out of paper, the received original is automatically stored to memory.

• Polling RX (

You ask the remote FAX for transmission, and receive the original that is stored in the remote FAX’s memory. The polling reception has:

1) Individual polling reception

2) Multi-polling reception

A password can be used (if the remote facsimile is a Toshiba fax).

• RX reduction (

This mode allows the reduction of the received image if the received original is larger than the recording paper.

• Secure RX (

This mode allows you to receive the originals to memory until a security code is entered.

• Privileged RX (

This mode prevents your FAX from receiving originals from unknown parties.

See page 2-33.)

key.

See page 2-35.)

See pages 3-25 and 3-26.)

See page 4-44.)

See page 4-39.)

See page 4-45.)

2-5

3. ABOUT ORIGINALS

Original Size

The following table shows the size and thickness of originals that can be sent on this copier.

Setting

place

Glass

Automatic document feeder (optional)

Reversing automatic document feeder (optional)

Types of original

Sheets Three-dimensional objects Books

Plain paper, thermal paper (for word processor or fax), long originals, originals with filing holes (2-, 3- and 4holes): 13 lb. - 29 lb.

50-80 g/m (Multi-sheet feeding) 29 lb. - 34 lb. 80-127 g/m (1-sheet feeding) Plain paper, thermal paper (for word processor or fax), long originals, originals with filing holes (2-, 3- and 4holes) 13 -34 lb. 50 - 127 g/m (1-sided original) 13 - 28 lb. 50 - 105 g/m (2-sided original)

Original size

Letter format: LD, LG, LT, LT-R, ST-R A/B format: A3, A4, A4-R, A5-R, B4 Letter format: LD, LG, LT, LT-R, ST-R, COMP A/B format: A3, A4, A4-R, A5-R, B4, B5, B5-R, FOLIO (*ST/A5 is not available.)

Letter format: LD, LG, LT, LT-R, ST-R, COMP A /B format: A3, A4, A4-R, A5-R, B4, B5, B5-R, FOLIO (*ST/A5 is not available.)

Maximum number

that can be set

50 originals (13 lb. - 29 lb., 50 - 80 g/m stacked height of originals 8 mm (0.31 inches) or less

100 originals (13 - 22 lb. 50 - 80 g/m height of originals 16 mm (0.63 inches) or less.

) or

) or stacked

Remarks

Do not place any heavy object (8.8 lb. or 4 kg or over) on the glass. Some of the originals on the left may not be used depending on type or thickness or excessive curl. (For details, consult your service technician.)

Some of the originals on the left may not be used depending on paper quality or thickness, or excessive curl.

2-6

Original Scanning Range

The complete area of the originals described above (other than B5, B4, and COMP) is scanned. However, some remote FAXes cannot print the scanned area completely due to its ability. The area to be scanned on B5, B4, and COMP originals is shown in the figure below.

COMP B5, B4

1 mm (0.04 inch)

Original

1 mm (0.04 inch)

Tip

A4 (LT) originals are automatically rotated and sent as A4-R (LT-R) sized originals.

BASIC OPERATION

0.5 mm (0.02 inch)

How to Switch Over to the FAX Mode

Turn ON the power switch.

The copier is turned on in the COPY mode.

• The message “READY” indicates that you can make copies

at any time.

Press the key on the control panel to select the

FAX function.

Note

• Before carrying out FAX operations, be sure to switch over to the FAX mode.

• You can set up the machine so it will default to the FAX MODE upon turning on the power. For the details, please ask your service personnel.

Tip

• If you leave the digital copier inactive for about 45 seconds, the digital copier automatically returns to the copying mode (Default setting).

• You can switch over to the FAX mode while the digital copier is in the sleep mode.

READY 1 PAPER : FINISHING :NONSORT ZOOM :100%

ENTER TEL NUMBER(MAX128): FEB25-2001 11:30AM M :100% RESOLUTION:STANDARD

A4 :AUTO

EDIT

:AUTO

COMM.OPTION

2-7

3. ABOUT ORIGINALS (Cont.)

When Placing the Original on the Glass

Lifting the original cover or the automatic document feeder, place the original on the glass face down and

with its bottom towards you and with top left aligned

against the original scale.

Placing the Originals on the Automatic Document Feeder (optional ADF or RADF is installed)

After aligning the edges of the originals, set them face up on the original feed tray and adjust the slides

to the edges of the originals.

• You cannot mix different sizes of originals such as (Ledger (A3) and Letter (A4)).

• Letter (A4) size originals are rotated 90° so that they are sent as Letter (A4)-R originals.

Important

If you use Memory TX, you can position LT size originals in the standard copier configuration and the copier will automatically re-orientate the image for facsimile transmission. However, if you use Direct TX, On-Hook TX or Off-Hook TX, you must orientate your LT size originals as shown above or they will be reduced or the top and bottom edges will be cutoff by receiving machine.

2-8

BASIC OPERATION

4. PREPARING FOR TRANSMISSION

Order In Which Originals Are Sent to Remote Parties

• When you specify memory TX, the originals start to be scanned from the upper most page, and transmitted beginning with the first scanned page (original placed uppermost).

Precautions When Feeding Originals

Do not use the following types of originals as they tend to be misfeed or become damaged:

(1) Badly wrinkled or folded originals. In particular,

originals whose leading edge are curled may fail to be fed.

(2) Originals with carbon paper (5) Originals with holes or torn originals

(3) Taped, pasted or clipped (cut out) originals (6) Damp originals

Also, the following originals should be handled carefully:

(4) Clipped or stapled originals

(7) OHP film originals

(1) Folded or curled originals

should be smoothed out before being used.

(3) Originals sticking to each other, or originals that are surface-treated

may fail to separate properly.

(2) Originals with the same

width can be set at a time. (Do not mix originals with different widths.)

2-9

5. HOW TO SET SCANNING CONDITIONS

How to Set the Resolution

• Set the resolution according to the size of the text in the original that you are to send.

If you do not set the resolution, the original is sent at the resolution set in the Default Setting for

Document Mode. (

STANDARD: Select this setting when the text in the original is regular size. FINE: Select this setting when the text in the original is small or you are sending a detailed

U-FINE: Select this setting when the text in the original is particularly small or you are sending a

Tip

If the remote FAX cannot receive originals at the same resolution, the resolution of the sent original is automatically converted before it is sent. The finer the resolution, the longer it takes to send an original.

Press the key.

See page 4-24.)

drawing.

precision drawing.

Press the key with the initial screen shown

in the FAX mode.

2-10

Use the or key to select the desired

resolution mode. Press the

• To cancel setting midway, press the key.

BASIC OPERATION

key to complete the setting.

ENTER TEL NUMBER(MAX128): RESOLUTION : STANDARD

FINE U-FINE

ENTER TEL NUMBER(MAX128): RESOLUTION: STANDARD

FINE U-FINE

How to Set Image Quality Mode

• Set the image quality mode (TEXT, TEXT/PHOTO, PHOTO) to suit the type of original to be sent.

TEXT mode: Select this setting when sending text originals. PHOTO/TEXT mode: Select this setting when sending originals containing both text and photos. PHOTO mode: Select this setting when sending photo originals.

Tip

Transmission time may be longer than TEXT mode, in case of selecting TEXT/PHOTO mode or PHOTO mode.

Press the key.

Press the key until the desired mode lamp illuminates.

2-11

5. HOW TO SET SCANNING CONDITIONS (Cont.)

How to Set Image Density

• Set the exposure according to the contrast of the original that you are sending.

• There are two ways of selecting image density: by the automatic image density mode or the manual image density mode.

- In the automatic image density mode, the digital copier automatically judges the contrast of the

original, and selects the ideal contrast.

- In the manual image density mode, you can adjust the contrast manually in 7 stages.

If you are sending a dark original, press the

light original, press the If you do not set the contrast mode, the original is sent at the contrast adjustment value preset in the

transmission mode setting. ( Values set here are valid for only one transmission.

Automatic Image Density Mode Setting Procedure

Press the key.

key to darken it.

See page 4-24.)

key to lighten the contrast, and if you are sending a

Press the key.

• If the AUTO is already displayed in the message panel, there is no need to set it.

2-12

Select AUTO by pressing the key.

Press the key to complete the setting.

• To cancel setting midway, press the key.

BASIC OPERATION

ENTER TEL NUMBER(MAX128): LIGHT AUTO /DARK: MANUAL

ENTER TEL NUMBER(MAX128): FEB25-2001 11:30AM M :100% RESOLUTION:STANDARD

:AUTO

COMM.OPTION

Manual Image Density Mode Setting Procedure

Press the key.

ENTER TEL NUMBER(MAX128): LIGHT AUTO /DARK: MANUAL

Select MANUAL by pressing the key and press

the

Press or key to set the image density manually.

• To lighten the contrast, press the key.

• To darken the contrast, press the

Press the key to complete the setting.

• To cancel setting midway, press the key twice.

key.

Each press of this key moves the scale to the left to lighten the contrast.

key.

Each press of this key moves the scale to the right to darken the contrast.

ENTER TEL NUMBER(MAX128): LIGHT AUTO /DARK: MANUAL

LIGHT/DARK MANUAL:

ENTER TEL NUMBER(MAX128) FEB25-2001 11:30AM M :100% RESOLUTION:STANDARD

-3-2-10+1+2+3

:NORMAL

COMM.OPTION

2-13

6. SETTING THE SCANNING CONDITIONS FOR EACH PAGE

When you want to send multi-page originals by using the original glass, you can change the following scanning conditions for each page:

• Resolution

• Image Mode

• Image Density

• Original size

Tip

When originals are placed on the original feed tray of the optional ADF or RADF, you cannot change the scanning conditions for each page.

• Set the scanning conditions for the first sheet before you press the

Setting Scanning Conditions for Each Page

Press the key.

key.

Place the original on the glass.

Set the scanning conditions.

Specify the remote FAX.

• Abbreviated Dialing...... See page 2-18.

• Alphabet Dialing...........

• Group Dialing ...............

• One Touch Dialing ........

e-STUDIO16 Go to step 5. e-STUDIO20/25 Go to step 6.

See page 2-19. See page 2-20. See page 2-21.

Select original size LT LD LT-R

2-14

Select the original size.

• Using the or key, select the original size and

press the

BASIC OPERATION

key.

SCANNING TO MEMORY JOB NUMBER :XXX SCANNING PAGE :YYY RESIDUAL MEMORY :ZZZ%

After scanning

BUILD FAX JOB

1.SCAN NEXT ORIGINAL

2.CHANGE CURRENT SETTING

3.COMPLETE

Select Build job Item.

• If there are no other sheets to scan, press .

Start the transmission.

• If you want to leave the scanning conditions unchanged, press

• If you want to change the scanning conditions, press

Set the items to change.

• To change resolution, press .

(

• To change image density, press (

• To change original size, press (

• When you have finished setting the items, press

After scanning the next sheet, return to this step.

Go to step 7.

See page 2-10.)

See page 2-12.)

See step 5.)

BUILD FAX JOB

1.SCAN NEXT ORIGINAL

2.CHANGE CURRENT SETTING

3.COMPLETE

Scanning the Next Sheet.

• To scan the next sheet, press .

After scanning the sheet, return to step 6.

• After scanning all sheets, to select “3.COMPLETE” press

Start the transmission.

SCANNING TO MEMORY JOB NUMBER :XXX SCANNING PAGE :YYY RESIDUAL MEMORY :ZZZ%

After scanning

BUILD FAX JOB

1.SCAN NEXT ORIGINAL

2.CHANGE CURRENT SETTING

3.COMPLETE

2-15

7. SPECIFYING THE REMOTE FAX

• There are three ways of specifying the remote FAX: by the digital keys and by the SPEED DIAL key,

and One Touch keys. You can also specify remote FAXes by group using the SPEED DIAL key.

• The SPEED DIAL function is handy if you enter frequently called remote FAXes beforehand. (

page 2-18.)

The group feature is handy if you want to send the same original to two or more remote FAXes in a single operation. (

• Keypad: Press these keys to enter the remote FAX number.

• SPEED DIAL: Select an abbreviated number that is entered in the TEL LIST to specify the remote

FAX. The number of the remote FAX must already be entered to the TEL LIST. (

• One Touch: Press a key that is already entered in the TEL LIST. (

You can search for remote FAXes by spelling.

• Group: Enter the group number that is already entered as a group. This way you can specify two or

more remote FAXes merely by specifying a single group. The numbers of the remote FAXes in the group must already be entered to the group. ( You can search for groups by spelling.

• REDIAL key: Jobs (max. 100 telephone numbers), which are ready to be resent in the transmission

memory appear on the message display panel. you can refax each by selecting a telephone number.

Press the key.

See page 2-20.)

Keypad Dialing

Enter the remote FAX number using the digital keys on the control panel.

See page 4-12.)

See

See page 4-8.)

See page 4-10.)

:12345 FEB25-2001 11:30AM M :100% RESOLUTION:STANDARD

:AUTO

2-16

If you make a mistake, press the key on the control panel or the

keyboard and correct the mistake.

key:

Pressing this key clears all of the values that you entered.

key:

Each press of this key deletes the values that you are entering one by one.

key

Pressing this key after highlighting the value with the key deletes the value.

key

Pressing this key permits the insertion of a desired character before (in front of) an existing character highlighted by the cursor. Press this key again to exit the Insert mode.

BASIC OPERATION

key on the function

Pause Key

When you are dialing to an outside line via a PBX, it may take a moment or two to be connected after dialing an access digit (e.g. “9”).

In this case, press the “9”. This enters a pause before the remainder of the number is dialed.

key to enter a pause after the

Tone Key

This key is used to send a tone signal, for example, to access information services such as fax on-demand system, voice menus, etc. If you are using dial pulse (DP) dialing, the last number entered

after pressing the

For details on how to receive information services, contact the service provider.

key becomes a tone signal.

2-17

7. SPECIFYING THE REMOTE FAX (Cont.)

Abbreviated Dialing

Press the key.

Select the Abbreviated Dialing.

Press :

then

TELEPHONE NUMBERS LIST ABB. NUMBER (1-999):

Enter the Abbreviated Dial Number (1 to 999) assigned to the desired remote FAX.

Press the ( or ) key.

• For scanning on the glass, setting the original size is required

here. (e-STUDIO16 only.

Tip

Destinations must already have been entered.

See page 4-8.)

(

See page 2-14.)

TELEPHONE NUMBERS LIST ABB. NUMBER (1-999):

101

TELEPHONE NUMBERS LIST ABB. NUMBER: 010

LONDON OFFICE

SCANNING TO MEMORY JOB NUMBER : XXX SCANNING PAGE : YYY RESIDUAL MEMORY : ZZZ%

2-18

BASIC OPERATION

Alphabet Dialing

Press the key.

Select the Alphabet Dialing.

Press :

then

SEARCH NAME ID NAME (MAX20):

Enter the search characters using the keyboard on

the Flip Panel and press the key.

• Only names beginning with the search character are

presented. The names that have the search character in the middle are not presented.

• Searching can be done irrespective of upper or lower case characters.

The relevant remote FAX names are displayed. Select the destination using the

Press the ( or ) key.

• For scanning on the glass, setting the original size is required

here. (e-STUDIO16 only.

See page 2-14.)

or key.

SEARCH NAME ID NAME (MAX20):

SEARCH NAME L.A OFFICE LISBON OFFICE LONDON OFFICE

SCANNING TO MEMORY JOB NUMBER : XXX SCANNING PAGE : YYY RESIDUAL MEMORY : ZZZ%

2-19

7. SPECIFYING THE REMOTE FAX (Cont.)

Group Dialing

Press the key.

Select the Group Dialing.

Press :

then

TELEPHONE NUMBERS LIST GROUP NUMBER(1-1999):

Enter the Group Number (1 to 1999) assigned to the desired remote FAX group.

Press the ( or ) key.

• For scanning on the glass, setting the original size is required

here. (e-STUDIO16 only.

Tip

• You can see the registered groups in the list.

See page 4-82.)

(

• Remote FAXes must be registered to the group beforehand. (

See page 4-12.)

See page 2-14.)

TELEPHONE NUMBERS LIST GROUP NUMBER(1-1999):

0530

TELEPHONE NUMBERS LIST GROUP NUMBER: 0530

LONDON OFFICE

SCANNING TO MEMORY JOB NUMBER : XXX SCANNING PAGE : YYY RESIDUAL MEMORY : ZZZ%

2-20

BASIC OPERATION

One Touch Dialing

Press the key.

Press the desired One Touch ( to ) key.

• The One Touch key number and the name of remote party

appears on the message display about 2 seconds, and then sending start automatically.

• For reading the original on the glass, setting the original size is required here. (e-STUDIO16 only. 2-14.)

Tip

Destinations must already have been entered.

See page 4-10.)

(

Dialing by REDIAL/PAUSE Key

Press the key.

• The jobs waiting to be redialed are displayed.

See page

ONE TOUCH NUMBER ONE TOUCH: 01

LONDON OFFICE

SCANNING TO MEMORY JOB NUMBER : XXX SCANNING PAGE : YYY RESIDUAL MEMORY : ZZZ%

Using the or key, select the desired destination.

Press the key.

REDIAL

1.CHICAGO OFFICE

2.L.A. OFFICE

3.LONDON OFFICE

2-21

8. SENDING ORIGINALS (MEMORY TX)

• There are two transmission modes: memory TX and direct TX.

• The factory default setting is memory TX.

• In memory TX, the original is scanned and temporarily stored to memory, and then sent.

There are two ways for transmitting the original; one way is to transmit the original after storing a certain amount of data in memory (standard setting), and the other way is to transmit originals after

scanning all of them. (

• Originals are scanned at high speed and stored to memory. So, you can return originals to their files

immediately.

• You can specify two or more remote FAXes at once. (multi-address transmission)

• If the original cannot be sent because the remote FAX is busy, the remote FAX is automatically redialed.

Default values for the redial intervals and the redial count vary from country to country. For setting values, refer to the Function List.

• Memory TX is no longer possible when the remaining memory reaches 0 %. If this happens, send in

the direct TX mode. (

• Information can no longer be stored to memory if memory becomes full midway during scanning.

Reduce the number of originals you are sending, or wait for remaining memory to increase, or try sending in the direct TX mode.

• Operation methods differ when the originals are placed on the original feed tray of the optional ADF or

RADF and when they are placed on the original glass. For details on operations when the original is placed on the original glass, see “Setting the Scanning Conditions For Each Page.” (

See pages 4-34 and 4-35.)

See pages 2-24 to 2-27.)

See page 2-14.)

2-22

BASIC OPERATION

Memory TX

• Make sure that memory TX is set as the transmission mode in the PROGRAM menu. (

4-26.)

• The factory setting is memory TX.

Press the key.

Place the original.

• For details on how to place originals on the original glass.

(

See page 2-8.)

Set the scanning conditions. ( See pages 2-10 to 2-15.)

Dial the remote FAX number. ( See pages 2-16 to 2-21.)

• Abbreviated Dialing...... See page 2-18.

• Alphabet Dialing...........

• Group Dialing ...............

• One Touch Dialing ........

Press the key.

The original starts to be scanned and is stored to memory.

Tip

• Transmitted-records are automatically printed out if any job fails to transmit (default “On Error”).

• Canceling Transmission (

See page 2-19. See page 2-20. See page 2-21.

See page 2-31.)

See page

2-23

9. SENDING ORIGINALS (DIRECT TX)

• When you have placed the originals and performed the sending operation, the remote FAX is

immediately dialed, and originals are sent after connecting with the remote FAX with each page scanned separately.

• You can check immediately if the original has been sent to the remote FAX.

• Once scanned, originals are not stored in the memory.

• Operation methods are different depending upon whether the originals are placed on the original feed

tray or they are placed on the original glass.

• After a page has been sent, the next page is scanned. This may increase the amount of time required

to scan all pages.

Direct TX by Default Setting

• Make sure that direct TX is set as the transmission mode in the PROGRAM menu. ( See page 4-26.)

• The factory setting is memory TX.

• In the direct TX mode, you cannot specify two or more remote FAXes at one time.

Tip

• When direct TX is set using the transmission mode settings in the PROGRAM menu, all subsequent

transmissions are in the direct TX mode.

Press the key.

Place the original.

• For details on how to place the originals on the original glass.

(

See page 2-8.)

2-24

Set the scanning conditions.

See pages 2-10 to 2-15.)

(

Dial the remote FAX number. ( See pages 2-16 to 2-21.)

• A group cannot be designated as a remote FAX number.

• If the remote FAX is busy, the Message Display shown to

the right is displayed.

• If the transmission fails, the Message Display shown to the right is displayed and the job is cancelled.

• Once connected to the remote FAX, the Message Display shown to the right displayed.

BASIC OPERATION

DIALING JOB NUMBER : XXX

12345

Line busy FEB25-2001 11:30AM M :100% RESOLUTION:STANDARD

Communication error FEB25-2001 11:30AM M :100% RESOLUTION:STANDARD

TRANSMIT P001 JOB NUMBER : XXX EC SUPER G3 12345

:AUTO

COMM.OPTION

:AUTO

COMM.OPTION

Temporary Direct TX

• Even if the Memory TX Mode is selected as the Default, you may desire to transmit a specific original(s)

in the Direct TX Mode.

• This feature is useful when the document consists of many pages or the when the residual memory is

too small.

Press the key.

Place the original.

• For details on how to place the originals on the original glass.

(

See page 2-8.)

Set the Scanning conditions. ( See pages 2-10 to 2-15.)

Press the key.

DIRECT TRANSMIT

1.YES

2.NO

Select the desired Direct TX Option.

• To select “1.YES”, press key.

• To select “1.NO”, press

• To cancel setting midway, press the key.

Dial the remote FAX number. ( See pages 2-16 to 2-21.)

• The remote FAX is dialed immediately, and communications

is started.

• A group cannot be designated as a remote FAX number.

key.

ENTER TEL NUMBER(MAX128): FEB25-2001 11:30AM M :100% RESOLUTION:STANDARD COMM.OPTION

DIALING JOB NUMBER : XXX

12345

COMMUNICATING JOB NUMBER : XXX

12345

:AUTO

2-25

9. SENDING ORIGINALS (DIRECT TX) (Cont.)

On-hook Transmission

• Originals are sent in the direct TX mode regardless of the memory TX/direct TX setting in the transmission

mode setting. In this mode, you can confirm the answering tone from the remote FAX.

Press the key.

Place the original.

• For details on how to place originals on the original glass.

(

See page 2-8.)

• Only one original sheet can be sent when scanning original on the glass.

Set the scanning conditions. ( See pages 2-10 to 2-15.)

Press the key in the Control Panel.

• You can hear the monitor tone from the built-in speaker.

• To cancel setting midway, press the

key again.

DIAL TEL NUMBER: FEB25-2001 11:30AM M :100% RESOLUTION:STANDARD

:AUTO

2-26

Dial the remote FAX number. ( See pages 2-16 to 2-21.)

• You can specify only one destination.

Note

In case of Keypad Dialing, each press of a digital key dials a number. So, if you make a mistake when dialing the remote FAX number, press the

key again and redial.

When you hear the answering tone output from the built-in speaker after the connection is made with

the remote FAX, press the

Press the key. (Select “1.TRANSMIT”).

• For scanning on the glass, setting the original size is

required here. (e-STUDIO16 only.

BASIC OPERATION

key to cut the line, press the

key.

See page 2-14.)

:110 FEB25-2001 11:30AM M :100% RESOLUTION:STANDARD

COMMUNICATING SETTING

1.TRANSMIT

2.RECEIVE

COMMUNICATING JOB NUMBER :XXX

110

:AUTO

Off-hook Transmission (External Telephone Dialing)

Tips

• The optional external telephone is required.

• You can specify the remote FAX using only the external telephone.

Press the key.

Place the original.

• For details on how to place originals on the original glass.

(

See page 2-8.)

• Only one original sheet can be sent when scanning an original on the glass.

Set the scanning conditions. ( See pages 2-10 to 2-15.)

Pick up the handset of the External Telephone.

Enter the remote FAX number using the keypad of the External Telephone.

External off hook FEB25-2001 11:30AM M :100% RESOLUTION:STANDARD

:AUTO

When you hear the answering tone output from the

External Telephone after the connection is made with the remote FAX, press the

Press the key. (Select “1.TRANSMIT”.)

• For scanning on the glass, setting for the original size is

required here. (e-STUDIO16 only.

When you hear the digital copier switch the phone line, replace the handset of the External Telephone.

key.

See page 2-14.)

COMMUNICATING SETTING

1.TRANSMIT

2.RECEIVE

COMMUNICATING JOB NUMBER : XXX

TRANSMIT P001 JOB NUMBER : XXX EC SUPER G3

2-27

10. CHECKING TRANSMISSION RESULTS

Checking Transmission Results on the Message Display

You can display the last 150 transmission on the LCD. You can also print out a report of the displayed job.

Press the key.

123456 0987654321

Use or key to display the desired job,

and press

If you want to print a report of the displayed job,

press the key.

key to display the details.

0987654321 OK P001 JOB NO.:XXX FEB25 09:10AM

ENTER TEL NUMBER(MAX128): Printing list RESOLUTION:STANDARD

DETAIL

RESUME

:AUTO

COMM.OPTION

2-28

BASIC OPERATION

Checking Transmission Results by Printing Reports

• Print out the Transmission Journal to check the transmission results. The Transmission Journal is

printed by the following operation as the default. You can set to print the Transmission Journal automatically as well. (

• You can select either printing only the Transmission Report, printing only the Reception Report, or

printing both the Transmission Report and Reception Report. Both the Transmission Report and Reception Report are printed as the default.

• In the Transmission Journal, you can check the following information relating to transmission in the

memory TX and direct TX modes:

- Serial number - Job number

- Communications start date - Communications time (Minutes/Seconds)

- Number of originals - Destination

- Department Number - Account number

- Communication mode - Result

Press the key.

See page 4-53.)

Press the key.

PRINT NUMBER

1.1-50 (1 PAGE)

2.1-100 (2 PAGES)

3.1-150 (3 PAGES)

Select the Print Number.

• To print the 50 communications (1 page), press .

• To print the 100 communications (2 pages), press

• To print the 150 communications (3 pages), press

• Transmission report print out. For details on how to read

reports, see the “Transmission Journal.” (

See pages 4-61 and 4-62.)

ENTER TEL NUMBER(MAX128): Printing list RESOLUTION:STANDARD

:AUTO

COMM.OPTION

2-29

10. CHECKING TRANSMISSION RESULTS (Cont.)

Checking Reserved Transmissions by Printing Reports

Print out the Reservation List to check the reserved transmission job status. In the Reservation List, you can check the following information relating to transmissions in the memory TX mode:

• JOB NUMBER

• TYPE

• PAGES

• MAILBOX NUMBER

• DATE & TIME

• DESTINATION

Press the key.

• For details on how to read reports, see the “Reservation

List.” (

See page 4-77.)

ENTER TEL NUMBER(MAX128): Printing list RESOLUTION:STANDARD

:AUTO

COMM.OPTION

2-30

BASIC OPERATION

11. CANCELING TRANSMISSIONS

Canceling transmissions (during scanning)

Press the key while the original is being

scanned. Scanning (storing to memory) is cancelled.

Canceling Reserved Memory Transmissions

Canceling Memory Transmissions (during transmission)

• Cancel reserved memory transmissions that are currently stored to memory and waiting to be sent.

Press the key.

• The last three jobs are displayed on the Message Display.

Select the desired job to be canceled by using the

or key.

• To confirm the job for details, press the key.

901234567890 TRANSMIT 650-845-1111 RESERVE LONDON OFFIC RESERVE

CANCEL

901234567890 TRANSMIT 650-845-1111 RESERVE LONDON OFFIC RESERVE

CANCEL

SINGLE TRANSMIT 650-845-1111 JOB NO.:yyy FEB25 09:10AM

CANCEL

CANCEL THIS JOB? 650-485-1111

1.YES

2.NO

DETAIL

RESUME

Press the key. The confirmation screen appears.

• To select “1.YES”, press .

• To select “2.NO”, press

Press the key to return to the initial screen for

FAX.

Job cancelled 650-845-1111

2-31

11. CANCELING TRANSMISSIONS (Cont.)

Canceling Direct Transmission

Press the key during transmission (scanning).

CANCEL THIS JOB? 901234567890

1.YES

2.NO

Select the desired option.

• To cancel the transmission, press .

• To continue the transmission, press

Tip

Even if you cancel a transmission in the direct TX mode, the original that was being sent before transmission was canceled is sent as it is to the remote FAX.

Job cancelled 901234567890

2-32

BASIC OPERATION

12.

RECEPTION-TYPES OF AUTO RECEPTION MODE

Mode

AUTO RECEIVE

MANUAL RECEIVE

Setting AUTO RECEIVE Modes

Display the AUTO RECEIVE Mode menu.

Set this mode when the line is being used exclusively by the FAX. Set this mode when the FAX is connected to a line that is also used as a voice telephone line.

When to Set

Press:

Select the desired Receive Mode.

• To set the AUTO RECEIVE, press .

• To set the MANUAL RECEIVE, press

• When “1.AUTO RECEIVE” is selected, follow step 3.

• When “2.MANUAL RECEIVE” is selected, the setting

procedure is completed.

• To cancel setting midway, press the

then

key.

Description The FAX automatically receives incoming originals when the bell rings. When the bell sounds, pick up the handset of the telephone. If the incoming call is a telephone call, start talking with the other party.

If you hear a facsimile tone, press the

key and the key. Select “2.RECEIVE” and replace the handset to the cradle after

you hear the phone line switch. The original then starts to be received.

Tip

You cannot talk with the other party unless an external telephone is attached.

AUTO RECEIVE MODE

1.AUTO RECEIVE

2.MANUAL RECEIVE

AUTO RECEIVE is selected:

AUTO RECEIVE RING 10 DELAY: 02

MANUAL RECEIVE is selected:

FAX SETUP

07.AUTO RECEIVE MODE

08.MEMORY TX

09.SECURITY TX

2-33

12. RECEPTION-TYPES OF AUTO RECEPTION MODE (Cont.)

Select the Ring Delay (number of rings before the FAX will answer the incoming calls.)

• Set the Ring Delay using the or key.

(Default is different for each country.)

• When the desired ring count is displayed on the LCD, press

the

key.

Press the key to return to the initial screen for FAX.

2-34

BASIC OPERATION

13. MEMORY RX

• This digital copier stores the information of received originals in the memory to ensure communications

even if some problem (e.g. a paper jam or no more paper in the digital copier) occurs during reception and prevents the originals from being printed.

• If an original is received, for example, when the digital copier is out of paper, the received original is

automatically stored in memory. This function is called “memory RX.”

• Memory RX is carried out in the following instances:

- During copying

- During printing of received originals

- During printing of lists and reports

- When the digital copier has run out of paper

- When the digital copier has run out of toner

- During a paper jam

• The Memory RX is set to ON as the default.

Memory RX Setting

Display the Memory RX menu.

Press:

then

MEMORY RX

1.OFF

2.ON

Select the Memory Reception Option.

• To set the Memory Reception OFF, press .

• To set the Memory Reception ON, press

Press the key to return to the initial screen for FAX.

Outputting Originals Stored in the Memory

Eliminate the problem.

• When the problem is eliminated, the documents that are

received to memory are automatically output.

FAX SETUP

17.MEMORY RX

18.RX REDUCTION

19.DISCARD

2-35

14. USING THE TELEPHONE

On-hook Dialing

The external telephone is needed.

Press the key.

Dial the remote telephone number.

See pages 2-16 to 2-21.)

(

Note

Each press of a digital key dials a number. So, if you make a mistake when dialing the remote FAX number, press the

key again and redial.

Pick up the handset of the attached external telephone.

key to cut the line, press the

Press the key on the control panel and start talking.

2-36

BASIC OPERATION

Off-hook Dialing (External Telephone)

Press the key.

Pick up the handset of an external telephone.

Enter the remote telephone number using the keypad of the External Telephone.

• The dial number is not displayed on the Message Display

when dialing from the External Telephone.

Sending a Tone

• Tone services can be used even on pulse dial lines.

Press the key.

To receive a tone service, press the key to switch over to tone transmission.

• For details of services and how to receive information

services, contact the service provider.

Tip

How to Receive FAX Information Services

1. Pick up the handset and specify the FAX information service number.

2.When the line is connected to the service, you will hear a pre-recorded announcement. Follow the instructions in the announcement, and enter numbers as necessary. When the telephone line is a dial pulse line, the service cannot be

used as it is. So, press the service codes to enable tone transmission.

3. Press the is displayed before you press the

handset.

key, check that the message “RECEIVE”

key before you enter the

key and replace the

2-37

2-38

BASIC OPERATION

ADVANCED FEATURES

1. DELAYED COMMUNICATION (TIME DESIGNATION) .................................................... 3-3

2. PRIORITY TRANSMISSION (PRIORITY TX) ...................................................................3-4

3. SENDING TWO-SIDED ORIGINALS ................................................................................ 3-5

4. LOW SPEED TRANSMISSION ......................................................................................... 3-6

5. MULTI-ADDRESS TRANSMISSION (BROADCASTING) ................................................3-7

Multi-Key Quick Broadcast................................................................................................ 3-7

Group Broadcast Transmission ......................................................................................... 3-8

6. MAILBOX (ITU-T COMPATIBLE) ...................................................................................... 3-9

Setting Up an Open Mailbox ........................................................................................... 3-10

Deleting an Open Mailbox............................................................................................... 3-11

Reserving a Document to a Mailbox (Local Hub) .......................................................... 3-12

Printing a Document from a Mailbox (Local Hub) ..........................................................3-13

Sending a Document to a Mailbox (Remote Hub) ......................................................... 3-14

Retrieving (Polling) a Document from a Mailbox (Remote Hub)....................................3-15

Deleting Documents in a Mailbox (Local Hub) ............................................................... 3-16

Relay Transmission, Relay-Relay Transmission Overview ............................................. 3-17

7. RELAY TRANSMISSION ................................................................................................. 3-17

Setting Up a Relay Box ................................................................................................... 3-19

Deleting a Relay Box.......................................................................................................3-21

Relay Transmission to a Remote Hub ............................................................................ 3-22

8. POLLING COMMUNICATIONS ......................................................................................3-23

Polling Reservation ......................................................................................................... 3-23

Individual Polling RX ....................................................................................................... 3-25

For details on how to specify remote FAXes using Multi-polling RX ............................. 3-26

Turnaround Polling ..........................................................................................................3-27

Continuous Polling .......................................................................................................... 3-28

Clear the Settings of the Continuous Polling ..............................................................3-30

9. CHAIN DIALING .............................................................................................................. 3-31

3-1

3-2

HANDY FEATURES

1. DELAYED COMMUNICATION (TIME DESIGNATION)

• This function allows you to send originals to a remote FAX at a specified time and specified day. This

function comes in handy when you want to make use of off-peak discounts (e.g. night-time) and make use of time differences when sending overseas. You can reserve a transmission up to one month in advance.

• You can set the time (hours/minutes) and the day (DD).

Press the key.

Place the original.

• For details on how to place originals on the original glass.

See page 2-8.)

(

Set the scanning conditions. ( See pages 2-10 to 2-15.)

Press the key (on the Function key panel).

DELAYED COMM. TIME : HH :MM DD

: PM

Enter the time (hours/minutes) and day (DD) using

the digital keys. Press the cursor.

Press the key to complete settings.

• To cancel setting midway, press the key.

• To correct the entered value, highlight the character using

the

key and overwrite on it.

• The time function corresponds to the date and time setting

within the Copier functions. (Refer to the Operator’s Manual (For Copying Functions).)

• Select “AM” or “PM” when the time is displayed in the

12-hour format.

Specify the remote FAX, and press the key.

or key to move the

DELAYED COMM. TIME : HH :MM DD

08 :10AM 15

SCANNING TO MEMORY JOB NUMBER : XXX SCANNING PAGE : YYY RESIDUAL MEMORY : ZZZ%

3-3

2. PRIORITY TRANSMISSION (PRIORITY TX)

• Priority Transmission allows you to perform a transmission before any other reserved transmission job

(including redial standby).

• Priority Transmission is good for single transmission only.

• Only one communication can be reserved as a Priority Transmission.

Press the key.

Place the original.

• For details on how to place originals on the original glass.

(

See page 2-8.)

Set the scanning conditions. ( See pages 2-10 to 2-15.)

Press the key (on the Function key panel).

PRIORITY RESERVE ENTER TEL NUMBER OR, PRESS SPEED DIAL KEY OR ONE TOUCH KEY

Specify the remote FAX number.

PRIORITY RESERVE :12345

3-4

HANDY FEATURES

3. SENDING TWO-SIDED ORIGINALS

• You can scan and send two-sided originals using the reversing document feeder. (Optional RADF is

required.)

• This function setting is valid for the current job (one transmission) only.

Press the key.

Place the original.

• For details on how to place originals on the original glass.

(

See page 2-8.)

Set the scanning conditions. ( See pages 2-10 to 2-15.)

• Make sure that MEMORY TX has been set in the FAX

SETUP.

Press the key to display the COMM. OPTION menu with the initial screen of the FAX Mode.

1.SECURITY TX :OFF

2.ECM :ON

3.LONG ORIGINAL :OFF

4.LINE MONITOR :OFF

To select “6. DUPLEX SENDING”, press .

To select “2. ON”, press .

• To cancel setting midway, press the key.

Specify the remote FAX, and press the key.

DUPLEX SENDING

1.OFF

2.ON

3-5

4. LOW SPEED TRANSMISSION

If communication errors frequently occur while transmitting documents due to bad phone lines, we recommend you to select a lower transmission speed to enable quality transmissions.

• The transmission speed will be restored to the default value automatically after the low speed

transmission is completed.

Press the key.

Press the key (on the Function key panel) and

resend the original.

Note

LOW SPEED TX takes longer than regular transmission as the documents are sent at a slower bit rate.

QUALITY TX

1.OFF

2.14400 BPS

3. 9600 BPS

Select the desired bit rate.

• To select OFF, press .

• To select 14400 BPS, press

• To select 9600 BPS, press

• To select 4800 BPS, press

Specifying the remote FAX and press the key.

See pages 2-16 to 2-21.)

(

QUALITY TX

2.14400 BPS

3. 9600 BPS

4. 4800 BPS

3-6

HANDY FEATURES

5. MULTI-ADDRESS TRANSMISSION (BROADCASTING)

• The “multi-address transmission” function allows you to send the same original to two or more remote

FAXes in a single operation. This eliminates the trouble of placing the original in the copier and then dialing the number for each destination. You can set multi-address transmission only in the memory TX mode. There are two different types of multi-address transmissions: Multi-key Quick Broadcast transmission and Group Broadcast transmission.

• Multi-key Quick Broadcast transmission: This is a means of specifying multiple remote FAXes using

the Speed Dial, One Touch key, and digital keys whenever you want to send an original. Up to 475 destinations can be assigned to an Individual multi-address transmission. Up to 100 destinations can be assigned when the destinations are assigned using only the Digital keys.

• Group Broadcast transmission: This is a means of pre-entering remote FAXes that you often send the

same original to as a group, and specifying this group when you want to send an original. For details on how to program groups, see “Group Number Registration.” ( number of destinations per group is as follows:

• Maximum number of destinations per group: 375

• Maximum number of groups: 50

Multi-Key Quick Broadcast

Press the key.

See page 4-12.) The allowable

Place the original.

• For details on how to place originals on the original glass.

2 3

See page 2-8.)

(

Set the scanning conditions. ( See pages 2-10 to 2-15.)

Press the key (on the Function key panel).

MULTI GROUP 000 ENTER TEL NUMBER OR, PRESS SPEED DIAL KEY OR ONE TOUCH KEY

Enter the remote FAX number.

• Abbreviated Dialing See page 2-18

• Alphabet Dialing

• One Touch Dialing

• Keypad Dialing

• Repeat this step until the facsimile numbers of all the desired

remote parties are enter.

• When the facsimile numbers of all the desired remote parties

are entered, go to step 7.

• To delete or modify a facsimile number already programmed

to a Manual Group Dial, go to step 6.

See page 2-19

See page 2-21

See page 2-16

MULTI GROUP 000 :12345

MULTI GROUP XXX NEXT DESTINATION REVIEW LIST COMPLETE

3-7

5. MULTI-ADDRESS TRANSMISSION (BROADCASTING) (Cont.)

Select the DELETE or MODIFY Facsimile Number.

• Select “REVIEW LIST” and Press key.

a. Delete the Existing Number.

• Use the

and press the

• Select “1.YES” and press the

b. Modify the Existing Number.

• Use the or key to select the desired number

and press the key.

• Enter correct number are press the key.

Specify all remote FAXes, and then press the or

select “COMPLETE” and press

or key to select the desired number

key.

001.0333801234

002.LONDON OFFICE

003.CHICAGO OFFICE DELETE

DELETE? 0333801234

1.YES

2.NO

MULTI GROUP 000

0333801234 Deleted

MULTI GROUP 000 0333801234

001.0333805678

002.LONDON OFFICE

003.CHICAGO OFFICE DELETE

MODIFY

3-8

Group Broadcast Transmission

• You can send originals to two or more remote FAXes that have been preset as a group. For details on

how to program groups. (

Press the key.

See page 4-12.)

Place the original.

• For details on how to place originals on the original glass.

(

See page 2-8.)

Set the scanning conditions. ( See pages 2-10 to 2-15.)

Specify the remote FAX.

• Group Dialing ( See page 2-20.)

HANDY FEATURES

GROUP NUMBER 0001 ONE TOUCH: 02

LONDON OFFICE

6. MAILBOX (ITU-T COMPATIBLE)

Open Mailbox allows storage and retrieval of documents via mailboxes that are already set up in a mailbox hub. The following two types of Open Mailboxes are available:

• Confidential Box: Confidential Box allows one-time document retrieval from the mailbox. Once a

document is retrieved, it is cleared. If a new document is stored using the same box number where another document is present, it is added to the existing one. It is also possible to set up a password requirement for accessing the Confidential Box for document retrieval to prevent unauthorized retrieval of the documents. This password is required if the documents are to be retrieved by a remote facsimile.

• Bulletin Board Box: Bulletin Board Box allows multiple document retrievals from the mailbox. Once a

document is retrieved, it is not cleared. If a new document is stored using the same Box number where another is present, it replaces the existing one. It is also possible to set up a password requirement for accessing the Bulletin Board Box for document reservation (no password is necessary for document retrieval).

Open Mailbox conditions Sending and storage of documents to a mailbox hub and retrieval of documents from a mailbox hub is possible only with an ITU-T compliant facsimile. Only ITU-T compliant facsimiles can be used as Open Mailbox hubs. This digital copier is provided with mailbox hub functions.

• Preparation involves setting up an Open Mailbox for storing documents within the mailbox hub.

3-9

6. MAILBOX (ITU-T COMPATIBLE) (Cont.)

Setting Up an Open Mailbox

In order to carry out ITU-T communications, you must first set up an Open Mailbox in the mailbox hub. You can set up a maximum of 100 Confidential and Bulletin Board boxes.

Press the key.

Press the key (on the Function key panel).

MAILBOX

1.CONFIDENTIAL

2.BULLETIN BOARD

3.RELAY

To select “4. MAILBOX SETUP”, press .

To select “2. MAILBOX SETUP”, press .

Select the Mailbox Type.

• To select “Confidential”, press .

• To select “Bulletin Board”, press

Enter the mailbox number.

Select the password option.

• If you selected the Confidential Box in Step 5, a password

must be used if the document is to be retrieved remotely. The remote facsimile will require its operator to enter this password before being able to retrieve the document.

• If you selected the Bulletin Board Box in Step 5, assigning a

password will require a password to be entered before any documents can be reserved into the Bulletin Board Box.

Enter the password.

• The password indicated with *’s.

• The setup is completed and the display returns to the screen

in Step 4.

MAILBOX SETUP

1.COMPLETE

2.MAILBOX SETUP

3.MAILBOX DELETE

MAILBOX TYPE

1.CONFIDENTIAL

2.BULLETIN BOARD

3.RELAY

MAILBOX SETUP(CONFIDENTIAL) NEW MAILBOX NUMBER(MAX20):

MAILBOX SETUP(CONFIDENTIAL) PROGRAM PASSWORD?

1.YES

2.NO

MAILBOX SETUP(CONFIDENTIAL) PASSWORD (MAX20):

MAILBOX SETUP

1.CONFIDENTIAL

2.MAILBOX SETUP

3.MAILBOX DELETE

3-10

HANDY FEATURES

Deleting an Open Mailbox

This section describes the procedures to delete an exiting Open Mailbox within the hub unit.

Note

If a document exists in the Open Mailbox that you want to delete, this operation is not allowed until the document is retrieved, printed, or canceled from the Open Mailbox.

Press the key.

Select the MAILBOX SETUP.

Press:

then

MAILBOX SETUP

1.COMPLETE

2.MAILBOX SETUP

3.MAILBOX DELETE

To select “3. MAILBOX DELETE”, press .

Enter the mailbox number and press the key.

Enter the password and press the key.

• Make sure that the correct password is entered.

Otherwise, the Message Display shows “Invalid number”.

• When deletion is accepted, the message as shown right is

displayed and the display returns to the screen in Step 2.

DELETE MAILBOX NUMBER MAILBOX NUMBER(MAX20):

5000

DELETE MAILBOX NUMBER PASSWORD (MAX20):

****

DELETE MAILBOX NUMBER

Deleted

3-11

6. MAILBOX (ITU-T COMPATIBLE) (Cont.)

Reserving a Document to a Mailbox (Local Hub)

This section describes the procedure to reserve a document to a mailbox (Confidential Box or Bulletin Board) within a local hub.

Press the key.

Place the original.

• For details on how to place originals on the original glass.

(

See page 2-8.)

Set the scanning conditions. ( See pages 2-10 to 2-15.)

Display the MAILBOX Menu and select the Mailbox Type.

Press: then or

• To reserve the document to a Confidential Box, press .

CONFIDENTIAL

1.PRINT MAILBOX

2.TX TO MAILBOX

3.POLL FROM MAILBOX

3-12

• To reserve the document to a Bulletin Board, press

To select “4.INPUT TO MAIL BOX,” press .

Enter the box number and press the key.

• When the entered box number does not exist, the message

as shown to the right is displayed. After 2 seconds, the display returns to the screen for entering the box number.

• When Bulletin Board Box is selected in Step 4, the screen

for entering the password is displayed.

HANDY FEATURES

INPUT(CONFIDENTIAL) MAILBOX NUMBER(MAX20):

SCANNING TO MEMORY JOB NUMBER : XXX SCANNING PAGE : YYY RESIDUAL MEMORY : ZZZ%

INPUT(CONFIDENTIAL)

No entry

Printing a Document from a Mailbox (Local Hub)

This section describes the procedure for printing (retrieving) a document from a mailbox (Confidential or Bulletin Board) in a local hub.

Press the key.

Display the MAILBOX Menu and select the Mailbox Type.

Press: then or

• To print a document within a Confidential Box, press .

CONFIDENTIAL

1.PRINT MAILBOX

2.TX TO MAILBOX

3.POLL FROM MAILBOX

• To print a document within a Bulletin Board, press

To select “1. PRINT MAILBOX,” press .

Enter the box number and press the key.

• When the entered box number does not exist, the message

shown to the right is displayed. After 2 seconds, the display returns to the screen for entering the box number.

Enter the password and press the key.

• The facsimile starts printing the document.

• When the password is incorrect, the message shown to the

right is displayed. After 2 seconds, the display returns to the screen for entering the password.

PRINT(CONFIDENTIAL) MAILBOX NUMBER(MAX20):

PRINT(CONFIDENTIAL) PASSWORD (MAX20):

PRINT(CONFIDENTIAL)

No entry

ENTER TEL NUMBER(MAX128): Printing list RESOLUTION:STANDARD

PRINT(CONFIDENTIAL)

Invalid number

:AUTO

COMM.OPTION

3-13

6. MAILBOX (ITU-T COMPATIBLE) (Cont.)

Sending a Document to a Mailbox (Remote Hub)

This section describes the procedures to send a document to a remote hub unit’s Confidential Box, or reserving a document to a Bulletin Board Box in a remote hub unit.

• The remote hub unit must be compliant with ITU-T F-code communications.

Note

The destination mailbox number must be setup in the remote hub unit prior to sending document.

Press the key.

Place the original.

• For details on how to place the originals on the original glass.

(

See page 2-8.)

Set the scanning conditions. ( See pages 2-10 to 2-15.)

Display the MAILBOX Menu and select the Mailbox Type.

Press: then or

CONFIDENTIAL

1.PRINT MAILBOX

2.TX TO MAILBOX

3.POLL FROM MAILBOX

3-14

• To send the document to a Confidential Box, press .

• To reserve the document to a Bulletin Board, press

To select “2. TX TO MAILBOX,” press .

Enter the box number and press the key.

• When the entered box number does not exist, the message

shown to the right is displayed. After 2 seconds, the display returns to the screen for entering the box number.

• When Bulletin Board Box is selected in Step 4, the screen

for entering the password is displayed.

Dial the FAX number of the remote hub unit.

HANDY FEATURES

TX(CONFIDENTIAL) MAILBOX NUMBER(MAX20):

TX(CONFIDENTIAL) ENTER TEL NUMBER OR, PRESS SPEED DIAL KEY OR ONE TOUCH KEY

TX(CONFIDENTIAL)

No entry

TX(CONFIDENTIAL) ONE TOUCH : 01

REDFIELD H.S.

Retrieving (Polling) a Document from a Mailbox (Remote Hub)

This section describes the procedure to retrieve a document from a MAILBOX (Confidential Box or Bulletin Board) located in a remote hub.

Press the key.

Display the MAILBOX Menu and select the Mailbox Type.

Press: then or

CONFIDENTIAL

1.PRINT MAILBOX

2.TX TO MAILBOX

3.POLL FROM MAILBOX

To select “3. POLL FROM MAILBOX,” press .

Enter the box number and press the key.

• When the entered box number does not exist, the message

shown to the right is displayed. After 2 seconds, the display returns to the screen for entering the box number.

Enter the password to access the Confidential Box

and press the

• When the password is incorrect, the message shown to the

right is displayed. After 2 seconds, the display returns to the screen for entering the password.

Dial the FAX number of the Remote Hub Unit.

• The facsimile starts dialing to the remote hub unit to retrieve

the document.

key.

POLL(CONFIDENTIAL) MAILBOX NUMBER(MAX20):

POLL(CONFIDENTIAL) PASSWORD = (MAX20)

POLL(CONFIDENTIAL)

No entry

POLL(CONFIDENTIAL) ENTER TEL NUMBER OR, PRESS SPEED DIAL KEY OR ONE TOUCH KEY

POLL(CONFIDENTIAL)

Invalid for number

POLL(CONFIDENTIAL) ONE TOUCH : 01

REDFIELD H.S.

3-15

6. MAILBOX (ITU-T COMPATIBLE) (Cont.)

Deleting Documents in a Mailbox (Local Hub)

This section describes the procedure to delete the documents stored in the local hub. (Confidential Box or Bulletin Board)

• This operation will erase all existing documents in each mailbox, but not erase the mailbox itself.

Press the key.

Display the MAILBOX Menu and select the Mailbox Type.

Press:

then or

CONFIDENTIAL

1.PRINT MAILBOX

2.TX TO MAILBOX

3.POLL FROM MAILBOX

To select “5. CANCEL MAILBOX,” press .

Enter the box number to be deleted its contents and

press the key.

• When the entered box number does not exist, the message

shown to the right is displayed. After 2 seconds, the display returns to the screen for entering the box number.

Enter the password to access the Confidential Box

and press the

• The facsimile will display the “cancelled” response (as

shown) for approximately 2 seconds before returning to the Standby Mode.

• When the password is incorrect, the message shown to the

right is displayed. After 2 seconds, the display returns to the screen for entering the password.

key.

CANCEL(CONFIDENTIAL) MAILBOX NUMBER(MAX20):

CANCEL(CONFIDENTIAL) PASSWORD (MAX20):

CANCEL(CONFIDENTIAL)

No entry

CANCEL(CONFIDENTIAL)

Cancelled

CANCEL(CONFIDENTIAL)

Invalid number

3-16

HANDY FEATURES

7. RELAY TRANSMISSION

Relay Transmission, Relay-Relay Transmission Overview

What is a “Relay Transmission”?

A relay transmission is used to send documents from your facsimile (originator) to a Hub Station, which then sends them to additional end stations. If you have several stations in one or more regional areas (e.g. Los Angeles Metro, New York City, Dallas-Ft. Worth, Seattle-Tacoma, etc.); you can save time and phone charges by setting up a relay system. By sending your document to a Hub Station, you can then instruct the Hub Station to retransmit the document to the end stations in their local geographical area.

End Station Group

(stations to finally

Originator

Station

What is a “Relay-Relay Transmission”?

A Relay Transmission where two levels of Hub Stations are involved is called a Relay-Relay Transmission. In a Relay-Relay Transmission, the first Hub Station sends the document to another Hub Station(s) which then transmits them to additional end stations.

Originator

Station

Hub

Station

Hub

Station

receive the document)

End Station

Second

Hub Station

Second

Hub Station

End Station Group (stations to finally receive the document)

End Station

3-17

7. RELAY TRANSMISSION (Cont.)

To perform Relay Transmissions or Relay-Relay Transmissions, you must build a network beforehand. Consult your authorized TOSHIBA dealer for assistance in using this function.

Conditions for a Relay/Relay-Relay Transmission Network

1. The sending station must be a this machine or another ITU-T relay communication compatible facsimile unit.

2. The Hub Station must be a this machine facsimile or another ITU-T relay communication compatible facsimile unit with the Hub Station functions.

3. The relay station must program the end station telephone numbers to Abbreviated Dial numbers

or One Touch keys or Group numbers. Up to 50 abbreviated dial numbers or one touch keys or groups can be programmed. For information on setting Relay Box. (

4. Due to advanced planning and setup requirements for the Relay-Relay transmissions involving two or more Hub Stations transfers, contact your authorized TOSHIBA dealer for detailed instructions.

How to Setup a Relay Transmission:

• Hub Station Create a Relay Box within a hub unit (like this machine) by following the procedures beginning on page 3-19.

Note

A Relay Box must be established for every possible unit if you wish to obtain a result report after the relay is completed.

• Originator Transmit a document to the hub unit from an ITU-T relay compatible remote facsimile (like this machine) with the procedures beginning on page 3-22.

See page 3-19.)

3-18

How to Setup a Relay-Relay Transmission:

• Hub Station

1. Register the facsimile telephone number of the Second Hub Station to a One Touch key or

Abbreviated Number, see pages 2-18 and 2-21 At this time, the Relay Box Number located in the Second Hub Station should be registered as the SUB Address of the One Touch key or Abbreviated Number.

2. Create a Relay Box in the Hub Station, see “Setting Up a Relay Box.” Register the One Touch

key or Abbreviated Number programmed in Step 1 to the Relay Box as the Second Hub Station.

• Second Hub Station

1. Register the facsimile telephone number of the End Station to a One Touch key or Abbreviated

Number. (

2. Create a Relay Box in the Second Hub Station, see “Setting Up a Relay Box.” Register the One

Touch key or Abbreviated Number programmed in Step 1 to the Relay Box as the End Station.

• Originator Transmit a document to the hub unit from an ITU-T relay compatible remote facsimile (like this machine) with the procedures beginning on page 3-22.

HANDY FEATURES

See pages 2-18 and 2-21.)

Setting Up a Relay Box

This section describes the procedure to setup a Relay Box in the hub unit. Using this function, all ITU-T F-code compliant facsimiles can be received or transmit documents to and from this machine. You can assign a maximum of 50 End Stations using Abbreviated Dial Numbers, One Touch keys, or Group Numbers.

Press the key.

Displaying the MAILBOX Menu and select BOX SETUP.

Press:

To select “2. MAILBOX SETUP,” press .

then

To select “3. RELAY,” press .

Enter the Relay Box number and press key.

Select the password option.

• To set password option for this relay box, press .

Go to Step 7.

• If you do not wish this relay box, press

Enter the password.

. Go to Step 8.

MAILBOX SETUP

1.CONPLETE

2.MAILBOX SETUP

3.MAILBOX DELETE

MAILBOX TYPE

1.CONFIDENTIAL

2.BULLETIN BOARD

3.RELAY

MAILBOX SETUP(RELAY) NEW MAILBOX NUMBER(MAX20):

MAILBOX SETUP(RELAY) PROGRAM PASSWORD?

1.YES

2.NO

MAILBOX SETUP(RELAY) PASSWORD (MAX20):

RELAY END NUMBER PRESS SPEED DIAL KEY OR ONE TOUCH KEY

3-19

7. RELAY TRANSMISSION (Cont.)

Enter the End Station.

• If the end station is assigned to a One Touch key, press

designated One Touch key.

• If an end station is assigned to an Abbreviated Dial Number,

press

Enter the Abbreviated Dial Number and press the

• If an end station is assigned to a Group Number, press

Enter the Group Number and press the

When all the desired End Station Entries are

completed under the same Relay Box, press the key for “2. COMPLETE.”

Enter the FAX Number of the remote location to which the Transmission Report should be sent. Then

press

• Refer to Step 8 to designate the fax number.

• Relay Box set up is completed.

Note

To provide a final transmission report to the originating station, each relay group must be personalized with the fax number of that remote station. Otherwise, the hub station does not know how to contact the originating station.

and .

key.

RELAY END NUMBER ONE TOUCH : 22

LONDON OFFICE

RELAY END NUMBER

1.ADD NEXT NUMBER

2.COMPLETE

key.

TRANSMISSION REPORT ENTER TEL NUMBER OR, PRESS SPEED DIAL KEY OR ONE TOUCH KEY

TRANSMISSION REPORT :767265

3-20

HANDY FEATURES

Deleting a Relay Box

This section describes the procedures to delete an exiting Relay Box in the hub unit.

Press the key.

Select the MAILBOX SETUP.

Press:

then

MAILBOX SETUP

1.CONPLETE

2.MAILBOX SETUP

3.MAILBOX DELETE

To select “3. MAILBOX DELETE,” press .

Enter the number of the Relay Box number to be deleted.

Enter the password.

• When deletion is accepted, the message shown to the right

is displayed.

• Make sure that the correct password is entered.

Otherwise, the Message Display shows “Invalid number”.

DELETE MAILBOX NUMBER MAILBOX NUMBER(MAX20):

DELETE MAILBOX NUMBER PASSWORD (MAX20):

DELETE MAILBOX NUMBER

Deleted

3-21

7. RELAY TRANSMISSION (Cont.)

Relay Transmission to a Remote Hub

This section describes the procedure to send a document to Relay Box in a remote hub.

• The remote hub must be compliant with ITU-T F-code communications.

Note

The destination relay box must be set up in the remote hub unit prior to sending a document.

Press the key.

Place the original.

• For details on how to place the originals on the original glass.

(

See page 2-8.)

Set the scanning conditions. ( See pages 2-10 to 2-15.)

Display the MAILBOX Menu.

Press:

To select “3. RELAY,” press the .

Enter the box number and press the key.

Select the password option.

• If the remote hub unit has a password programmed, press

. Go to Step 8.

• If the remote hub does not have a password programmed,

press

. Go to Step 9.

MAILBOX TYPE

1.CONFIDENTIAL

2.BULLETIN BOARD

3.RELAY

SEND(RELAY) BOX NUMBER (MAX20):

SEND(RELAY) PROGRAM PASSWORD?

1.YES

2.NO

SEND(RELAY) PASSWORD (MAX20):

3-22

Enter the password for reservation and press the

key.

Dial the FAX number of the remote hub unit.

HANDY FEATURES

SEND(RELAY) ENTER TEL NUMBER OR, PRESS SPEED DIAL KEY OR ONE TOUCH KEY

8. POLLING COMMUNICATIONS

•“Polling communications” is a function for receiving originals from a remote facsimile that has been called by the receiving facsimile. Polling communications allows the receiver FAX to retrieve documents whenever they are needed at the expense of the receiving station.

• Operations on the transmitter FAX are referred to as “polling transmission.” For the purpose of polling transmission, the sent originals are stored to memory.

• Operations on the receiver FAX are referred to as “polling RX.” There are two types of polling RX, “individual polling RX” and “multi-polling RX.”

•“Individual polling RX”: This function is for receiving originals from a single remote FAX.

• “Multi-polling RX”: This function is for receiving originals from two or more remote FAXes in a single

This section describes how to send originals to remote facsimile(s) when requested.

• Poll-once box: Once the originals are polled from a FAX, the originals are deleted from the memory. A

• Multi-poll box: The originals stored in this box can be retrieved by several FAXes. The originals are not

operation. There are two ways of specifying groups: by registering remote FAXes beforehand to the speed dial as a group, and specifying that group, or by specifying two or more remote FAXes using the digital keys or the speed dial. The allowable number of destinations per group and maximum number of specifiable groups is the same as for “Group multi-address transmission.” (

Polling Reservation

4-digit code can be assigned to this box as a security password, or the box can specify which remote FAX can poll from this box by the fax number of the remote fax.

deleted even if they are retrieved. Any manufacturers’ FAXes can retrieve from this box. However, there is no security function for this box.

See page 3-8.)

Press the key.

Place the original.

• For details on how to place originals on the original glass.

See page 2-8.)

(

Set the scanning conditions. ( See pages 2-10 to 2-15.)

Press the key and to select “2. POLLING

RESERVE,” press .

Select the box type.

• To reserve poll-once box, press . Go to Step 6.

• To reserve multi-poll box, press

. Go to Step 8.

POLLING RESERVE

1.POLLING

2.PUBLIC FAX MAILBOX

POLLING

1.COMPLETE

2.SECURITY :OFF

3.SECURE TEL NUMBER :OFF

3-23

8. POLLING COMMUNICATIONS (Cont.)

Using key, select the security option and the

6 7

key, if necessary.

A. SECURITY CODE

Enter a 4-digit Security Code using the digital key and press the

B. SECURE TEL NUMBER

Enter the number of the polling (remote) facsimile

using the digital keys and press the key.

key.

POLLING

1.COMPLETE

2.SECURITY :ON

3.SECURE TEL NUMBER :OFF

POLLING

1.COMPLETE

2.SECURITY :OFF

3.SECURE TEL NUMBER :ON

After setting the security option, press the key.

• For reading the original on the glass, setting for the original

size is required here. (e-STUDIO16 only.

• The original starts to be scanned and is stored to memory.

• To cancel setting midway, press the

Tip

With multi-polling or poll-once (without security), only one transmission file can be stored to memory. Before you reserve the next polling transmission, first check that the first polling transmission was carried out.

See page 2-14.)

key.

SCANNING TO MEMORY JOB NUMBER : XXX SCANNING PAGE : YYY RESIDUAL MEMORY : ZZZ%

3-24

HANDY FEATURES

Individual Polling RX

This procedure to retrieve a document from a remote facsimile. If the remote facsimile is a TOSHIBA facsimile and a 4-digit security code is programmed to the document to be polled, you must enter the correct 4-digit security code in order to retrieve the document.

Press the key.

Displaying the POLLING Menu and select POLL.

Press:

then

POLLING SECURITY CODE ?

1.YES

2.NO

Select the Security Option.

• If the remote FAX is a TOSHIBA FAX and a 4-digit code is

programmed to the document to be polled, press to Step 4.

• If the remote FAX is not a TOSHIBA or a security code is not used, press

Enter the 4-digit security code for the document to

be retrieved and press the

Specify the remote FAX. ( See pages 2-16 to 2-21.)

• The FAX will dial the remote FAX to retrieve the document.

. Go to Step 5.

key.

POLLING SECURITY CODE:

. Go

POLLING ENTER TEL NUMBER OR, PRESS SPEED DIAL KEY OR ONE TOUCH KEY

POLLING :12345

3-25

8. POLLING COMMUNICATIONS (Cont.)

For details on how to specify remote FAXes using Multi-polling RX

In a Multi Polling operation, the documents are retrieved from multiple remote FAXes using preprogrammed groups, One Touch Keys, Abbreviated Dial, or from the Dial Keypad.

Press the key.

Displaying the POLLING Menu and select POLL.

Press:

then

POLLING SECURITY CODE ?

1.YES

2.NO

Select the Security Option.

• If the remote FAX is a TOSHIBA FAX and a 4-digit code is

programmed to the document to be polled, press

. Go to Step 4.

• If the remote FAX is not a TOSHIBA or a security code is not used, press

Enter the 4-digit security code for the document to

be retrieved and press the

Press the key (on the Function key panel).

. Go to Step 5.

key.

Specify the remote FAX number.

• Enter the numbers of the remote FAXes using any combination of the dialing method until all remote FAXes are entered.

POLLING SECURITY CODE:

POLLING ENTER TEL NUMBER OR, PRESS SPEED DIAL KEY OR ONE TOUCH KEY

MULTI GROUP 000 ENTER TEL NUMBER OR, PRESS SPEED DIAL KEY OR ONE TOUCH KEY

3-26

HANDY FEATURES

Turnaround Polling

This operation allows you to poll another FAX after transmitting documents to it on the same phone call.

Note

Turnaround polling may not operate with non-TOSHIBA models.

Press the key.

Place the original.

• For details on how to place originals on the original glass.

(

See page 2-8.)

Set the scanning conditions. ( See pages 2-10 to 2-15.)

Displaying the POLLING Menu and select TURNAROUND POLL.

Press:

Select the Security Option.

• If the remote FAX is a TOSHIBA FAX and a 4-digit code is

programmed to the document to be polled, press to Step 6.

• If the remote FAX is not a TOSHIBA or a security code is not used, press

Enter the 4-digit security code for the document to

be retrieved and press the

Specify the remote FAX. ( See pages 2-16 to 2-21.)

• The FAX will dial the remote FAX to perform an ordinary transmission.

• When the transmission is completed, polling of the document from the remote FAX will start immediately.

then

. Go to Step 7.

key.

TURNAROUND POLL SECURITY CODE?

1.YES

2.NO

TURNAROUND POLL SECURITY CODE=

. Go

ENTER TEL NUMBER(MAX128): FEB25-2001 11:30AM M :100% RESOLUTION:STANDARD

:AUTO

COMM.OPTION

3-27

8. POLLING COMMUNICATIONS (Cont.)

Continuous Polling

This section describes the procedure to poll the same remote FAX(es) on a regular schedule. Continuous Polling operations can be programmed for specific time intervals on the days selected.

• A 4-digit security code can be used with other TOSHIBA MODEL facsimiles when the document has a security code programmed.

• Calls are performed within the set time period on the days selected with the set interval between callings.

• If multiple sending stations are programmed, callings are performed to all those stations within the set

time period.

• If the polling operation exceeds the set time period, it will continue until all the facsimiles have been polled.

• Redialing or calling to alternate dialing numbers is not available during this operation.

• If a power failure occurs during this procedure, the polling continues when power is restored.

• If the set time period is shorter than the set calling interval, polling will be performed only once at the start time.

Press the key.

Display the POLLING Menu and select PROG. CONT. POLL.

Press:

To select “6. INTERVAL,” press .

• Set the interval using the or key and press the

then

key.

PROG.CONT.POLL

1.CLEAR CURRENT SETTINGS

2.ENTER TEL NUMBER(S)

3.START :MON 08:00AM

PROG.CONT.POLL. INTERVAL 70MIN BETWEEN CALL 10 10MIN

3-28

To select “3. START,” press .

• Set the date and time and press the key.

• Using the

• Using the or key to select the setting value.

• The time format varies according to whether the 12-hour clock or 24-hour clock is selected. (Refer to the Operator´s Manual (For Copying Functions).)

To select “5. DURATION,” press .

• Select the duration period and press the key.

• Using the

• Using the or key to select the setting value.

• End time is automatically calculated.

HANDY FEATURES

or key to select the set item.

PROG.CONT.POLL. START DATE & TIME

MON 08:00 AM

PROG.CONT.POLL. DURATION

09:00

To select “4. END,” press .

• Set the end date using or key.

• The end time is automatically calculated and displayed after pressing the

To select “7. SECURITY,” press .

• Set the 4-digit security code if necessary.

key.

PROG.CONT.POLL. END DATE

FRI

PROG.CONT.POLL. SECURITY CODE

To select “2.ENTER TEL NUMBER(S)”, press .

• Enter the number of the remote FAX. ( See pages 2-16 to 2-21.)

When all the addresses are entered, select “2.COMPLETE”. To enter the next remote FAX

address, select “1.ADD NEXT NUMBER” and return to step 8.

• The procedure is now complete. The display returns to the Standby Mode. The facsimile will automatically start polling at the time set in this procedure.

PROG.CONT.POLL. ENTER TEL NUMBER OR, PRESS SPEED DIAL KEY OR ONE TOUCH KEY

PROG. CONT. POLL.

1.ADD NEXT NUMBER

2.COMPLETE

Operation completed JOB NUMBER :XXX

3-29

8. POLLING COMMUNICATIONS (Cont.)

Clear the Settings of the Continuous Polling

This operation clears the all the settings of the continuous polling function. All items are restored to their default settings.

Press the key.

Display the POLLING Menu and select PROG. CONT. POLL.

Press: then

To select “1. CLEAR CURRENT SETTINGS,” press

PROG. CONT. POLL.

1.CLEAR CURRENT SETTINGS

2.ENTER TEL NUMBER(S)

3.START :MON 08:00AM

PROG. CONT. POLL. CLEAR CURRENT SETTINGS ?

1.YES

2.NO

To select “1.YES,” press .

• All the settings are cleared to defaults.

PROG. CONT. POLL.

Settings cleared.

3-30

HANDY FEATURES

9. CHAIN DIALING

This function allows you to dial telephone/facsimile numbers that may require many digits with pauses for voice prompts or variations in number sequences such as long distance access codes, or specialized access lines. You can combine sets of numbers (Abbreviated Dialing, Alphabet Dialing, One Touch

Dialing, and Keypad Dialing) by using the

Press the key.

Key.

Place the original.

• For details on how to place originals on the original glass.

(

See page 2-8.)

Set the scanning conditions. ( See pages 2-10 to 2-15.)

Press the Key (on the Function key panel).

CHAIN DIAL COMM. ENTER TEL NUMBER OR, PRESS SPEED DIAL KEY OR ONE TOUCH KEY

Enter the Dial number.

Start constructing your dialing sequence using any of the following dialing methods. You may use them consecutively until your enter dialing string has been entered. After each entry sequence, the LCD screen displays the screen shown is step 4.

• Abbreviated Dialing (

• Alphabet Dialing (

• One Touch Dialing (

• Keypad Dialing (

Remember to add pauses (if required) to allow for voice prompts or other system delays. (

When all the required entries are performed, press

the

• The facsimile starts scanning the document into memory,

key.

and automatically send document to the designated FAXes.

See page 2-18.)

See page 2-19.)

See page 2-21.)

See page 2-16.)

See page 2-17.)

TELEPHONE NUMBERS LIST

1.ABB. NUMBER

2.SEARCH NAME

CHAIN DIAL COMM. ABB.NUMBERS = (1-999)

CHAIN DIAL COMM. ONE TOUCH KEY = 01

LONDON OFFICE

CHAIN DIAL COMM. :12345

SCANNING TO MEMORY JOB NUMBER : XXX SCANNING PAGE : YYY RESIDUAL MEMORY : ZZZ%

3-31

3-32

HANDY FEATURES

ENTERING &

SETTING ITEMS

1. ENTERING CHARACTERS .............................................................................................. 4-3

Keys used for Character Entry .......................................................................................... 4-3

Special Character Table ....................................................................................................4-4

Entering Characters .......................................................................................................... 4-5

Correct Entered Characters ..............................................................................................4-6

2. ENTERING THE REMOTE FAX NUMBER ....................................................................... 4-7

Entering to TEL LIST......................................................................................................... 4-7

Entering Abbreviated Dialer Registration ......................................................................... 4-8

Entering One Touch Dialer Registration .........................................................................4-10

Groups Number Registration .......................................................................................... 4-12

Correcting Groups (Modify the Remote Station) ............................................................ 4-14

Correcting Groups (Delete the Remote Station) ............................................................ 4-16

Deleting Groups ..............................................................................................................4-17

3. ENTERING VARIOUS FUNCTIONS ...............................................................................4-18

Terminal ID Entry.............................................................................................................4-18

Dial Type Entry ................................................................................................................ 4-19

Exchange Type Entry (EU MODEL ONLY) ..................................................................... 4-20

Line Monitor ..................................................................................................................... 4-21

Temporary Line Monitor Change .................................................................................... 4-21

Receive Interval Setting ..................................................................................................4-22

ECM Setting ....................................................................................................................4-22

Temporary ECM Change ................................................................................................ 4-23

Default Setting for Document Mode................................................................................ 4-24

Redial Mode Setting ........................................................................................................ 4-25

Default Setting for Memory Transmission .......................................................................4-26

Temporary Security TX Change ...................................................................................... 4-27

Security TX (Transmission) Setting.................................................................................4-27

Cover Sheet Registration ................................................................................................ 4-28

Attaching or Printing Cover Sheet ..................................................................................4-29

Setting Recovery Transmission ....................................................................................... 4-31

Sending Recovery Transmission .................................................................................... 4-32

TTI (Transmit Terminal ID) Print Setting .........................................................................4-33

Send After Scan Default Setting .....................................................................................4-34

Enabling or Disabling Send After Scan Temporarily ...................................................... 4-35

Account Codes ................................................................................................................4-36

Account Code Entry ........................................................................................................4-37

Separator Page Setting................................................................................................... 4-38

Secure RX Security Code Setting .................................................................................. 4-39

Secure RX Activation Period Setting ..............................................................................4-40

Secure RX Manual Activation .........................................................................................4-42

4-1

4-2

Secure RX Print .............................................................................................................. 4-43

Reception Reduction Setting .......................................................................................... 4-44

Reception Discard Setting ..............................................................................................4-44

Privileged Reception ....................................................................................................... 4-45

RTI (Remote Terminal ID ) Print Setting .........................................................................4-46

Long Original Setting ...................................................................................................... 4-47

Setting the Page Count ................................................................................................... 4-48

Pin Mask .......................................................................................................................... 4-49

Dialing with Sub-address ................................................................................................ 4-50

4. OUTPUTTING LISTS & REPORTS ................................................................................ 4-52

List & Report Options Setting ......................................................................................... 4-52

Reception Journal Setting .............................................................................................. 4-53

Direct Transmission Report Setting ................................................................................ 4-54

Memory Transmission Report Setting ............................................................................ 4-55

Multi-Address Transmission Report Setting ................................................................... 4-56

Multi-Polling Report Setting ............................................................................................4-56

Relay Originator Report Setting ..................................................................................... 4-57

Relay Station Transmission Report Setting ....................................................................4-57

Reception List Setting ..................................................................................................... 4-58

Transmission/Relay Destination Report Setting ............................................................. 4-58

Tel List ..........................................................................................................................4-59

Reservation List ........................................................................................................... 4-59

Department Code List .................................................................................................. 4-59

List and Report Printing Procedure ................................................................................4-59

Function List ................................................................................................................. 4-60

Mailbox/Relay Box List................................................................................................. 4-60

Fax Option List ............................................................................................................. 4-60

Menu List (PROGRAM) ...............................................................................................4-60

List and Report Print Format ..........................................................................................4-61

Transmission/Reception Journal .................................................................................4-61

Transmission Report .................................................................................................... 4-64

Memory Transmission Report ...................................................................................... 4-65

Multi-Address Transmission Report ............................................................................ 4-66

Multi-Polling Report .....................................................................................................4-68

Relay Transmission Originator Report ........................................................................ 4-70

Relay Station Report ................................................................................................... 4-71

Relay Transmission Relay Station Report ................................................................... 4-72

Relay Transmission Relay End Terminal Report ......................................................... 4-74

Mailbox/Relay Box List................................................................................................. 4-75

Department Control List .............................................................................................. 4-76

Reservation List ........................................................................................................... 4-77

Alphabetical Sort List ...................................................................................................4-79

Abbreviated Dial Number List...................................................................................... 4-80

Group Number List ...................................................................................................... 4-82

One Touch Number List ............................................................................................... 4-83

Function List ................................................................................................................. 4-84

Fax Option List ............................................................................................................. 4-85

Menu List (PROGRAM) ...............................................................................................4-86

Power Failure List ......................................................................................................... 4-87

ENTERING & SETTING ITEMS

1. ENTERING CHARACTERS

The Character Entry screen is for entering characters when you are setting and entering items. You can enter the following: Alphabet characters, numbers and symbols.

Keys used for Character Entry

key Press this key to fix all entered characters.

key Press this key to clear all characters that have been entered so far.

key Move the cursor to the right. If pressed without entering a character, it inserts a space.

key Move the cursor to the left.

Numeric key Provides the user interface for entering numeric characters.

Function key Provides the user interface for entering alpha and special characters.

key Inserts characters before the selected (highlighted) character.

key Delete the selected character.

key Press this key to delete the character before the cursor.

key Press this key and the alphabet keys to enter the capital letter, or press

this key and the symbol keys to enter the upper side symbols indicated above the each key.

4-3

1. ENTERING CHARACTERS (Cont.)

Special Character Table

The Character Table lists special characters that can be entered when programming this facsimile. The table lists the alpha keys in the left column and the characters that correspond to each key in the right column. To enter the special characters entry mode, press the [ALTERNATE] key on the keyboard. Pressing the alpha key displays the special characters you can enter.

Select your desired character by using the Uppercase special characters can be selected by pressing the alpha key while holding down the [SHIFT]

key after the [ALTERNATE] key is pressed.

or keys, and press .

4-4

ENTERING & SETTING ITEMS

Toshiba e-studio 16, e-studio 20, e-studio 25 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

PREFACE

Features of the e-STUDIO16/20/25 FAX Functions

TABLE OF CONTENTS

PRECAUTIONS

When a Power Failure Occurs

1. DESCRIPTION OF THE OPTIONAL EQUIPMENT

e-STUDIO16

e-STUDIO20/25

2. MAIN COMPONENTS

3. CONNECTING THE CABLES

4. DESCRIPTION OF THE CONTROL PANEL

Function Keys

BASIC OPERATION

1. SEND MODES

2. RECEIVING MODES

3. ABOUT ORIGINALS

Original Size

Original Scanning Range

How to Switch Over to the FAX Mode

When Placing the Original on the Glass

Placing the Originals on the Automatic Document Feeder (optional ADF or RADF is installed)

4. PREPARING FOR TRANSMISSION

Precautions When Feeding Originals

5. HOW TO SET SCANNING CONDITIONS

How to Set the Resolution

How to Set Image Quality Mode

How to Set Image Density

Automatic Image Density Mode Setting Procedure

Manual Image Density Mode Setting Procedure

6. SETTING THE SCANNING CONDITIONS FOR EACH PAGE

Setting Scanning Conditions for Each Page

7. SPECIFYING THE REMOTE FAX

Keypad Dialing

Pause Key

Tone Key

Abbreviated Dialing

Alphabet Dialing

Group Dialing

One Touch Dialing

Dialing by REDIAL/PAUSE Key

8. SENDING ORIGINALS (MEMORY TX)

Memory TX

9. SENDING ORIGINALS (DIRECT TX)

Direct TX by Default Setting

Temporary Direct TX

On-hook Transmission

Off-hook Transmission (External Telephone Dialing)

10. CHECKING TRANSMISSION RESULTS

Checking Transmission Results on the Message Display

Checking Transmission Results by Printing Reports

Checking Reserved Transmissions by Printing Reports

11. CANCELING TRANSMISSIONS

Canceling transmissions (during scanning)

Canceling Direct Transmission

RECEPTION-TYPES OF AUTO RECEPTION MODE

Setting AUTO RECEIVE Modes

13. MEMORY RX

Memory RX Setting

Outputting Originals Stored in the Memory

14. USING THE TELEPHONE

On-hook Dialing

Off-hook Dialing (External Telephone)

Sending a Tone

ADVANCED FEATURES

1. DELAYED COMMUNICATION (TIME DESIGNATION)

2. PRIORITY TRANSMISSION (PRIORITY TX)

3. SENDING TWO-SIDED ORIGINALS

4. LOW SPEED TRANSMISSION

5. MULTI-ADDRESS TRANSMISSION (BROADCASTING)

Multi-Key Quick Broadcast

Group Broadcast Transmission

6. MAILBOX (ITU-T COMPATIBLE)

Setting Up an Open Mailbox

Deleting an Open Mailbox

Reserving a Document to a Mailbox (Local Hub)

Printing a Document from a Mailbox (Local Hub)