Toshiba 5520 Management Manual

MULTIFUNCTIONAL DIGITAL SYSTEMS

MFP Management Guide

©2008 TOSHIBA TEC CORPORATION All rights reserved
Under the copyright laws, this manual cannot be reproduced in any form without prior written permission of TTEC. No patent liability
is assumed, however, with respect to the use of the information contained herein.

Preface 1

Preface

Thank you for purchasing TOSHIBA Multifunctional Digital Systems or Multifunctional Digital Color Systems. This manual
explains the instructions for administrators to set up and manage the Multifunctional Digital Systems or Multifunctional
Digital Color Systems. Read this manual before using your Multifunctional Digital Systems or Multifunctional Digital Color
Systems. Keep this manual within easy reach, and use it to configure an environment that makes the best use of the e­STUDIO’s functions.

 How to read this manual

 Symbols in this manual

In this manual, some important items are marked with the symbols shown below. Be sure to read these items before using
this equipment.

Other than the above, this manual also marks information that may be useful for the operation of this equipment with the
following signs:

 Screens

Screens in this manual may differ from the actual displays depending on the use-environment of the equipment, such as
the installed status of options.

 Trademarks

y The official name of Windows 2000 is Microsoft Windows 2000 Operating System.
y The official name of Windows XP is Microsoft Windows XP Operating System.
y The official name of Windows Vista is Microsoft Windows Vista Operating System.
y The official name of Windows Server 2003 is Microsoft Windows Server 2003 Operating System.
y Microsoft, Windows, Windows NT, and the brand names and product names of other Microsoft products are

trademarks of Microsoft Corporation in the US and other countries.

y Apple, AppleTalk, Macintosh, Mac, Mac OS, Safari, TrueType, and LaserWriter are trademarks of Apple Inc. in the US

and other countries.

y Adobe, Adobe Acrobat, Adobe Reader, Adobe Acrobat Reader, and PostScript are trademarks of Adobe Systems

Incorporated.

y Mozilla, Firefox and Firefox logo are trademarks or registered trademarks of Mozilla Foundation in the U.S. and other

countries.

y IBM, AT and AIX are trademarks of International Business Machines Corporation.
y NOVELL, NetWare, and NDS are trademarks of Novell, Inc.
y TopAccess is a trademark of Toshiba Tec Corporation.
y Other company names and product names in this manual are the trademarks of their respective companies.

Indicates a potentially hazardous situation which, if not avoided, could result in death, serious
injury, or serious damage, or fire in the equipment or surrounding assets.

Indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate
injury, partial damage to the equipment or surrounding assets, or loss of data.

Indicates information to which you should pay attention when operating the equipment.

Describes handy information that is useful to know when operating the equipment.

Pages describing items related to what you are currently doing. See these pages as required.

CONTENTS 3

CONTENTS

Preface....................................................................................................................................... 1

Chapter 1 SETTING ITEMS (USER)

Entering User Menu.................................................................................................................. 8

Setting General Functions.......................................................................................................9

Setting the auto clear mode................................................................................................... 9

Changing the display language ........................................................................................... 10

Setting the reversed display mode ...................................................................................... 11

Adjusting the display contrast.............................................................................................. 12

Setting the calibrations ........................................................................................................13

Setting the registration......................................................................................................... 15

Setting Copy Functions ......................................................................................................... 16

Setting Fax Functions ............................................................................................................ 19

Setting Scan Functions..........................................................................................................20

Setting e-Filing Functions ..................................................................................................... 23

Printing Lists........................................................................................................................... 24

Setting Drawer ........................................................................................................................ 27

Managing Address Book ....................................................................................................... 30

Managing contacts in address book .................................................................................... 30

Managing groups in address book ...................................................................................... 42

Checking E-mail...................................................................................................................... 58

Setting BIP Printing................................................................................................................ 59

Chapter 2 SETTING ITEMS (ADMIN)

Entering Admin Menu ............................................................................................................ 63

Setting General Functions..................................................................................................... 65

Setting the device information ............................................................................................. 65

Setting the notification ......................................................................................................... 66

Changing the administrator password ................................................................................. 68

Setting the date and time .................................................................................................... 70

Setting the energy saver mode............................................................................................ 72

Setting the calibration and registration display level............................................................ 74

Setting the drawer set pop-up and paper jam recovery pop-up .......................................... 75

Setting the status message ................................................................................................. 76

Setting the calibration .......................................................................................................... 77

Setting the registration......................................................................................................... 82

Setting Network Functions .................................................................................................... 83

Setting the TCP/IP protocol (IPv4) ...................................................................................... 83

Setting the IPv6 protocol ..................................................................................................... 87

Setting the IPX/SPX protocol............................................................................................... 94

Setting the NetWare settings............................................................................................... 96

Setting the SMB protocol..................................................................................................... 98

Setting the AppleTalk protocol........................................................................................... 100

Setting the HTTP network service ..................................................................................... 102

Setting the Ethernet speed................................................................................................ 104

Setting the LDAP/SNMP network services and the filtering functions ............................... 105

IPsec (IP security) setting.................................................................................................. 107

4 CONTENTS

Decrypting the user certificate ........................................................................................... 109

Network check ................................................................................................................... 111

Setting Copy Functions ....................................................................................................... 114

Setting Fax Functions .......................................................................................................... 116

Setting the discard and reduction print option for the RX print .......................................... 116

Setting File Functions .......................................................................................................... 118

Setting E-mail Functions ..................................................................................................... 119

Setting Internet Fax Functions............................................................................................ 120

Setting List/Report ............................................................................................................... 121

Printing Lists......................................................................................................................... 126

Setting Printer/e-Filing Functions....................................................................................... 127

Wireless Settings and Bluetooth Settings ......................................................................... 128

Change User Password ....................................................................................................... 129

IEEE 802.1X Authentication Setting.................................................................................... 130

Setting IEEE802.1X authentication ................................................................................... 130

Chapter 3 MANAGING COUNTERS (COUNTER MENU)

Total Counter ........................................................................................................................ 146

Print Out Total Counter........................................................................................................ 149

Department Counter............................................................................................................. 150

Managing Department Codes.............................................................................................. 154

Logging on as administrator .............................................................................................. 154

Printing department code list ............................................................................................. 156

Enabling department codes............................................................................................... 157

Resetting all department counters..................................................................................... 158

Deleting all department codes ........................................................................................... 159

Registering a new department code.................................................................................. 160

Editing department codes.................................................................................................. 162

Deleting department codes................................................................................................ 165

Resetting the counter for each department ....................................................................... 166

Setting output limitations for all departments..................................................................... 167

Setting the no limit black function...................................................................................... 168

Change User Password ....................................................................................................... 169

Chapter 4 APPENDIX

List Print Format................................................................................................................... 172

Total counter list ................................................................................................................ 172

Department code list.......................................................................................................... 173

Address book information.................................................................................................. 174

Group number information................................................................................................. 175

Function list (User) ............................................................................................................ 176

NIC configuration page...................................................................................................... 177

Function list (Administrator)............................................................................................... 178

PS3 font list ....................................................................................................................... 192

PCL font list ....................................................................................................................... 193

CONTENTS 5

INDEX ................................................................................................................................................................... 195

6 CONTENTS

1.SETTING ITEMS (USER)

Entering User Menu ................................................................................................................. 8

Setting General Functions.......................................................................................................9

Setting the auto clear mode ...................................................................................................................................9

Changing the display language ............................................................................................................................10

Setting the reversed display mode .......................................................................................................................11

Adjusting the display contrast...............................................................................................................................12

Setting the calibrations .........................................................................................................................................13

Setting the registration .........................................................................................................................................15

Setting Copy Functions.........................................................................................................16

Setting Fax Functions............................................................................................................ 19

Setting Scan Functions .........................................................................................................20

Setting e-Filing Functions .....................................................................................................23

Printing Lists .......................................................................................................................... 24

Setting Drawer........................................................................................................................27

Managing Address Book .......................................................................................................30

Managing contacts in address book.....................................................................................................................30

Managing groups in address book .......................................................................................................................42

Checking E-mail ..................................................................................................................... 58

Setting BIP Printing................................................................................................................ 59

1 SETTING ITEMS (USER)

8 Entering User Menu

Entering User Menu

Follow the steps below to enter the USER menu in the USER FUNCTIONS screen.

1

Press the [USER FUNCTIONS] button on the control panel to enter the USER
FUNCTIONS menu.

2

Press the [USER] tab.

The USER menu is displayed.

3

Continue the user setting operation that you require.

 P.9 “Setting General Functions”
 P.16 “Setting Copy Functions”
 P.19 “Setting Fax Functions”
 P.20 “Setting Scan Functions”
 P.23 “Setting e-Filing Functions”
 P.24 “Printing Lists”
 P.27 “Setting Drawer”
 P.30 “Managing Address Book”
 P.58 “Checking E-mail”
 P.59 “Setting BIP Printing”

[BIP PRINTING] is available only when the Bluetooth Module (optional) is installed. For instructions on how to
set the BIP printing, refer to the GN-2010 Operator’s Manual for Bluetooth Module.

1 SETTING ITEMS (USER)

Setting General Functions 9

Setting General Functions

 Setting the auto clear mode

This function sets how long the machine waits before clearing the previous functions set on the control panel.

1

Press [GENERAL] in the USER menu.

The GENERAL menu is displayed.

To display the USER menu, see the following page:
 P.8 “Entering User Menu”

2

Press [AUTO CLEAR].

The AUTO CLEAR screen is displayed.

3

Press the button that indicates the desired time in seconds.

The auto clear mode has been set to the selected time.

If you want to disable the auto clear mode, press [NO LIMIT].

Even if [NO LIMIT] is selected, the screen will be cleared after 45 seconds when users are operating in the
USER FUNCTION, JOB STATUS, or TEMPLATE screen.

1 SETTING ITEMS (USER)

10 Setting General Functions

 Changing the display language

The language used on the touch panel can be changed to a different one.

1

Press [GENERAL] in the USER menu.

The GENERAL menu is displayed.

To display the USER menu, see the following page:
 P.8 “Entering User Menu”

2

Press [CHANGE LANGUAGE].

The CHANGE LANGUAGE screen is displayed.

3

Press the desired language button.

The touch panel is displayed in the selected language.

1.SETTING ITEMS (USER)

Setting General Functions 11

1 SETTING ITEMS (USER)

 Setting the reversed display mode

You can change the touch panel to be displayed in the reversed display mode in which the white portion is black and the
black portion is white.
Changing to the reversed display mode helps to display the touch panel more clearly when it is too bright.

1

Press [GENERAL] in the USER menu.

The GENERAL menu is displayed.

To display the USER menu, see the following page:
 P.8 “Entering User Menu”

2

Press [REVERSED DISPLAY].

The REVERSED DISPLAY screen is displayed.

1 SETTING ITEMS (USER)

12 Setting General Functions

3

Press [ON] to enable the reversed display, or [OFF] to disable the reversed display.

When you select [ON], the touch panel is displayed in the reversed display mode.

 Adjusting the display contrast

This function allows you to adjust the touch panel contrast.

1

Press [GENERAL] in the USER menu.

The GENERAL menu is displayed.

To display the USER menu, see the following page:
 P.8 “Entering User Menu”

1.SETTING ITEMS (USER)

Setting General Functions 13

1 SETTING ITEMS (USER)

2

Press [DISPLAY SETTING].

The DISPLAY SETTING menu is displayed.

3

Adjust the touch panel contrast.

Use to brighten the touch panel display. Use to darken the touch panel display.

 Setting the calibrations

This function allows the machine to automatically calibrate the color gradation for copy and printing jobs when the color
cannot be adjusted accurately because the shading or the hue of the image has deviated.

y The calibration setting in the USER menu can be configured only when an administrator has set the calibration

display level to [USER].

 P.74 “Setting the calibration and registration display level”

y Place LT or A4 paper (recommended paper) in the drawer before starting the calibration. If any other paper is used,

calibration may not be performed properly.

y If the glass is dirty or any foreign objects are stuck to the glass, the calibration may not be performed properly.

Keep the glass clean.

y Never raise the original cover or the Reversing Automatic Document Feeder, or open the front cover while the

calibration is in progress. If this does happen, the calibration cannot be finished properly.

y Interrupt copying is not available during the calibration.
y If the color often deviates, call your service technician.

1

Place the paper to be used for the calibration in the drawer.

Place paper in the large capacity feeder if it is installed. If it is not, place paper in the uppermost drawer in which A4
or LT has been registered.

1 SETTING ITEMS (USER)

14 Setting General Functions

2

Press [GENERAL] in the USER menu.

The GENERAL menu is displayed.

To display the USER menu, see the following page:
 P.8 “Entering User Menu”

3

Press [CALIBRATION].

The CALIBRATION menu is displayed.

4

Refer to Step 1 in the following operations.

To perform the copy calibration, see the following page:
 P.79 “Setting the copy calibration”
To perform the print calibration, see the following page:
 P.80 “Setting the print calibration”

Instructions on how to perform the copy and print calibrations are the same when they are performed in the
ADMIN menu.

1.SETTING ITEMS (USER)

Setting General Functions 15

1 SETTING ITEMS (USER)

 Setting the registration

When color misregistration occurs, this function allows you to align the position of each color.

The registration setting in the USER menu can be configured only when an administrator has set the registration
display level to [USER].
 P.74 “Setting the calibration and registration display level”

1

Press [GENERAL] in the USER menu.

The GENERAL menu is displayed.

To display the USER menu, see the following page:
 P.8 “Entering User Menu”

2

Press [REGISTRATION].

The REGISTRATION menu is displayed.

3

Refer to Step 3 in the following operation.

 P.82 “Setting the registration”

Instructions on how to perform the registration are the same when it is performed in the ADMIN menu.

1 SETTING ITEMS (USER)

16 Setting Copy Functions

Setting Copy Functions

You can change the initial settings (defaults) for copy jobs.

1

Press [COPY] in the USER menu.

The COPY screen is displayed.

To display the USER menu, see the following page:
 P.8 “Entering User Menu”

2

Specify the following items as you require and press .

EXPOSURE FOR COLOR — Press the desired mode button.
EXPOSURE FOR BLACK — Press the desired mode button.
COLOR MODE — Press the desired mode button. Only [BLACK] can be selected when the no limit black function

is enabled.
IMAGE DIRECTION — Press the desired mode button. For details on the image direction option, refer to the
Copying Guide.

1.SETTING ITEMS (USER)

Setting Copy Functions 17

1 SETTING ITEMS (USER)

3

Press the desired media type button and press .

For e-STUDIO2330C/2820C/2830C/3520C/3530C/4520C

For e-STUDIO5520C/6520C/6530C

For more information about the paper type, refer to the Copying Guide.

4

Press the desired mode button for the ORIGINAL MODE FOR COLOR and ORIGINAL
MODE FOR BLACK options and press .

1 SETTING ITEMS (USER)

18 Setting Copy Functions

5

Specify the following items as you require and press [OK].

ORIGINAL MODE FOR AUTO COLOR — Press the desired mode button that applies when you copy documents

in auto color mode.

OMIT BLANK PAGE ADJUSTMENT — Use and to select the appropriate sensitivity from 7 levels to
detect blank pages from the scanned data in a copy job. The higher the level is, the more likely the equipment is to
detect blank pages. For more information about the omit blank page function, refer to the Copying Guide.
ACS ADJUSTMENT — Use the buttons to select the appropriate sensitivity from 7 levels to detect whether the
data scanned in the auto color copy mode is color or black. The higher the level is, the more likely the equipment is
to detect the scanned data as color document.

The default settings are changed as specified.

1 SETTING ITEMS (USER)

Setting Fax Functions 19

Setting Fax Functions

You can change the initial settings (defaults) for fax and Internet Fax jobs.
If the FAX Unit (optional) is not installed, only three options are available: “RESOLUTION”, “ORIGINAL MODE” and
“EXPOSURE”. For details on other fax options, refer to the GD-1250/GD-1260/GD-1270 Operator’s Manual for FAX
Unit.

If the FAX Unit (optional) is not installed, the setting items in this menu are applied to Internet Fax transmission jobs.

1

Press [FAX] in the USER menu.

The FAX screen is displayed.

To display the USER menu, see the following page:
 P.8 “Entering User Menu”

2

Specify the following items as you require and press [OK].

RESOLUTION — Press the desired mode button.
ORIGINAL MODE — Press the desired mode button.

EXPOSURE — Press the or button to specify the default exposure manually, or press [AUTO] to select

auto mode for the default exposure mode.

The default settings are changed as specified.

1 SETTING ITEMS (USER)

20 Setting Scan Functions

Setting Scan Functions

You can change the initial settings (defaults) for scan jobs.

1

Press [SCAN] in the USER menu.

The SCAN screen is displayed.

To display the USER menu, see the following page:
 P.8 “Entering User Menu”

2

Specify the following items as you require and press .

COLOR MODE — Press the desired mode button.
COMPRESS — Press the desired mode button that applies to scan jobs in gray scale, full color, or auto color

mode.
SINGLE/2-SIDE SCAN — Press the desired mode button.

y [SINGLE] — Press this button to set single page scan mode as the default scan mode.
y [BOOK] — Press this button to set book scan mode as the default scan mode. This enables scans of both

sides of originals in the same direction.

y [TABLET] — Press this button to set tablet scan mode as the default scan mode. This enables scans of the

front page in the general direction, and scans of the back page rotated 180 degree.

ROTATION — Press the desired mode button.

1.SETTING ITEMS (USER)

Setting Scan Functions 21

1 SETTING ITEMS (USER)

3

Specify the following items as you require and press .

PREVIEW SETTING — Press [ON] to enable the preview function to preview the scans before you save or e-mail

them. Press [OFF] to disable the preview function.

INITIAL PREVIEW TYPE — Select [PAGE FIT] or [WIDTH FIT] for the preview screen.

OMIT BLANK PAGE ADJUSTMENT — Use and to select the appropriate sensitivity from 7 levels to

detect blank pages from the scanned data in a scan job. The higher the level is, the more likely the equipment is to
detect blank pages. For more information about the omit blank page function, refer to the Scanning Guide.
ACS ADJUSTMENT — Use the buttons to select the appropriate sensitivity from 7 levels to detect whether the
data scanned in the auto color scan mode is color or black. The higher the level is, the more likely the equipment is
to detect the scanned data as a color document.
IMAGE QUALITY FOR BLACK — Press the desired mode button that applies when scanning a black original in
the auto color mode.

B/W ADJUSTMENT IN ACS — Press the or button to specify the exposure that applies when scanning a
black original in the auto color mode. If you move to the left, the black and white in an original will be scanned
lightly. If you move to the right, the black and white in an original will be scanned deeply.

4

Specify the following items as you require and press .

RESOLUTION — Select the corresponding button for the default resolution applied when scanning in color mode.
ORIGINAL MODE — Press the desired mode button applied for color scans.

EXPOSURE — Press the or button to specify the default exposure for color scans manually, or press

[AUTO] to select auto mode as the default exposure mode for color scans.

BACKGROUND ADJUSTMENT — Press the or button to specify the contrast for color scans. If you move
to the left, the background color will be lighter. If you move to the right, the background color will be darker.

1 SETTING ITEMS (USER)

22 Setting Scan Functions

5

Specify the following items as you require and press .

RESOLUTION — Select the corresponding button for the default resolution applied when scanning in gray scale

mode.

EXPOSURE — Press the or button to specify the default exposure for gray scale scans manually, or press
[AUTO] to select auto mode as the default exposure mode for gray scale scans.

BACKGROUND ADJUSTMENT — Press the or button to specify the contrast for gray scale scans. If you
move to the left, the background color will be lighter. If you move to the right, the background color will be darker.

6

Specify the following items as you require and press [OK].

RESOLUTION — Select the corresponding button for the default resolution applied when scanning in black mode.
ORIGINAL MODE — Press the desired mode button applied for black scans.

EXPOSURE — Press the or button to specify the default exposure for black scans manually, or press

[AUTO] to select auto mode as the default exposure mode for black scans.

BACKGROUND ADJUSTMENT — Press the or button to specify the contrast for black scans. If you
move to the left, the background color will be lighter. If you move to the right, the background color will be darker.

The default settings are changed as specified.

1 SETTING ITEMS (USER)

Setting e-Filing Functions 23

Setting e-Filing Functions

You can set the image quality type for printing color documents that have been stored by Scan to e-Filing.

1

Press [E-FILING] in the USER menu.

The E-FILING screen is displayed.

To display the USER menu, see the following page:
 P.8 “Entering User Menu”

2

In the PRINTING IMAGE MODE option, press the desired mode button and press [OK].

[GENERAL] — Press this button to apply proper color quality for printing a general color document.
[PHOTOGRAPH] — Press this button to apply proper color quality for printing photos.
[PRESENTATION] — Press this button to apply proper image quality for printing a vivid document.
[LINE ART] — Press this button to apply proper image quality for printing a document containing many characters

or line arts.

1 SETTING ITEMS (USER)

24 Printing Lists

Printing Lists

This function allows you to print the following lists.

y Address Book Information

You can print the address book information that shows all registered contacts in the equipment.

y Group Numbers Information

You can print the group numbers information that shows all registered groups and members in the equipment.

y Function List (User)

You can print the function list that shows the function flow under [USER] of the user functions.

The list is printed on paper that is fed from the drawer in which LT-R or A4-R paper is set and exits to the inner tray.

1

Press [LIST] in the USER menu.

The LIST menu is displayed.

To display the USER menu, see the following page:
 P.8 “Entering User Menu”

2

Continue the operation that you require.

 P.25 “Printing the address book information”
 P.26 “Printing the group number information”
 P.26 “Printing the function list (User)”

1.SETTING ITEMS (USER)

Printing Lists 25

1 SETTING ITEMS (USER)

Printing the address book information

1

Press [ADDRESS BOOK].

The ADDRESS BOOK menu is displayed.

2

Press [ID SORT] to print it as sorted by the ID number, or [NAME SORT] to print it as
sorted by the last name.

y When the department management is disabled, the address book information is printed.
y When the department management is enabled, the screen to input the department code is displayed. Enter the

department code using the digital keys and press [OK] to print the address book information.

For an output example of the address book information, see the following page:
 P.174 “Address book information”

1 SETTING ITEMS (USER)

26 Printing Lists

Printing the group number information

1

Press [GROUP NUMBERS].

y When the department management is disabled, the group number information is printed.
y When the department management is enabled, the screen to input the department code is displayed. Enter the

department code using the digital keys and press [OK] to print the group number information.

For an output example of the group number information, see the following page:
 P.175 “Group number information”

Printing the function list (User)

1

Press [FUNCTION].

y When the department management is disabled, the function list is printed.
y When the department management is enabled, the screen to input the department code is displayed. Enter the

department code using the digital keys and press [OK] to print the function list.

For an output example of the function list, see the following page:
 P.176 “Function list (User)”

1 SETTING ITEMS (USER)

Setting Drawer 27

Setting Drawer

This function allows you to set the paper size and paper type for each drawer.

1

Press [DRAWER] in the USER menu.

The Drawer screen is displayed.

To display the USER menu, see the following page:
 P.8 “Entering User Menu”

2

Press the drawer portion in the illustration to highlight the drawer for which you want
to change the paper size, and press the desired paper size button.

For e-STUDIO2330C/2820C/2830C/3520C/3530C/4520C

y The selected paper size is displayed in the drawer in the illustration.
y If you want to change the paper type from plain paper to another or want to specify the use purpose of paper in

the drawer, press [PAPER TYPE] and proceed to step 3.

1 SETTING ITEMS (USER)

28 Setting Drawer

For e-STUDIO5520C/6520C/6530C

y The selected paper size is displayed in the drawer in the illustration.
y If you want to change the paper type from plain paper to another or want to specify the use purpose of paper in

the drawer, press [PAPER TYPE] and proceed to step 3.

y Selecting [AUTO (mm)] or [AUTO (inch)] allows the equipment to automatically detect the size of paper in the

drawer. To set A/B format paper such as A3 and A4, press [AUTO (mm)]. To set LT format paper such as LD
and LT, press [AUTO (inch)]. When paper is placed in the drawer, the equipment automatically detects the
paper size.

The equipment may fail to detect the paper size and indicates “UNDEF” for the drawer if the LT format paper is
placed in the drawer for which [AUTO (mm)] is set or vice versa. In this case, select the correct button.

3

Press the drawer portion in the illustration to highlight the drawer for which you want
to change the paper type, and press the desired paper type button.

For e-STUDIO2330C/2820C/2830C/3520C/3530C/4520C

You can select either [RECYCLED PAPER], [THICK1], [THICK2], or [THICK3] for the paper type.