Toshiba 205L, 255, 305, 455, 355 User Manual

MULTIFUNCTIONAL DIGITAL SYSTEMS

Printing Guide

©2009 TOSHIBA TEC CORPORATION All rights reserved Under the copyright laws, this manual cannot be reproduced in any form without prior written permission of TTEC. No patent liability is assumed, however, with respect to the use of the information contained herein.

Preface

Thank you for purchasing TOSHIBA Multifunctional Digital Systems. This guide describes instructions on how to set up the printer drivers required for this equipment, and how to print with them. Read this manual before using your Multifunctional Digital Systems. Keep this manual within easy reach, and use it to configure an environment that makes best use of the e-STUDIO’s functions.

 How to read this manual

 Symbols in this manual

In this manual, some important items are described with the symbols shown below. Be sure to read these items before using this equipment.

Indicates a potentially hazardous situation which, if not avoided, could result in death, serious injury, serious damage, or fire in the equipment or surrounding objects.

Indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate injury, partial damage to the equipment or surrounding objects, or loss of data.

Indicates information to which you should pay attention when operating the equipment.

Other than the above, this manual also describes information that may be useful for the operation of this equipment with the following signage:

Describes handy information that is useful to know when operating the equipment.

Pages describing items related to what you are currently doing. See these pages as required.

 Screens

y Screens on this manual may differ from the actual ones depending on how the equipment is used, such as the status

of the installed options.

y The illustration screens used in this manual are for paper in the A/B format. If you use paper in the LT format, the

display or the order of buttons in the illustrations may differ from that of your equipment.

 Trademarks

y The official name of Windows 2000 is Microsoft Windows 2000 Operating System. y The official name of Windows XP is Microsoft Windows XP Operating System. y The official name of Windows Vista is Microsoft Windows Vista Operating System. y The official name of Windows Server 2003 is Microsoft Windows Server 2003 Operating System. y The official name of Windows Server 2008 is Microsoft Windows Server 2008 Operating System. y Microsoft, Windows, Windows NT, and the brand names and product names of other Microsoft products are

trademarks of Microsoft Corporation in the US and other countries.

y Apple, AppleTalk, Macintosh, Mac, Mac OS, Safari, TrueType, and LaserWriter are trademarks of Apple Inc. in the US

and other countries.

y Adobe, Adobe Acrobat, Adobe Reader, Adobe Acrobat Reader, and PostScript are trademarks of Adobe Systems

Incorporated.

y Mozilla, Firefox and the Firefox logo are trademarks or registered trademarks of Mozilla Foundation in the U.S. and

other countries.

y IBM, AT and AIX are trademarks of International Business Machines Corporation. y NOVELL, NetWare, and NDS are trademarks of Novell, Inc. y TopAccess is a trademark of Toshiba Tec Corporation. y Other company names and product names in this manual are the trademarks of their respective companies.

Preface 1

Preface....................................................................................................................................... 1

Chapter 1 OVERVIEW

Features and Functions ........................................................................................................... 6

About Printer Drivers ............................................................................................................... 7

For Macintosh........................................................................................................................ 7

For UNIX/Linux ...................................................................................................................... 7

Chapter 2 PRINTING FROM WINDOWS

Before Using the Printer Driver............................................................................................. 10

Configuring the options........................................................................................................ 10

Setting the department code ............................................................................................... 12

Copying the PPD file for Windows....................................................................................... 14

Printing from an Application ................................................................................................. 15

Considerations and limitations............................................................................................. 15

How to print ......................................................................................................................... 16

Setting Up Print Options........................................................................................................18

How to set up ...................................................................................................................... 18

Print options ........................................................................................................................ 21

Printing with the Best Functions for Your Needs................................................................ 55

Printing various print job types ............................................................................................ 55

Layout and finishing options in the [Basic] tab menu .......................................................... 62

Layout and finishing options in [Finishing] tab menu........................................................... 63

Finishing options in the [Paper Handling] tab menu ............................................................ 70

Finishing options in the [Effect] tab menu............................................................................ 72

Using various types of paper ............................................................................................... 76

Chapter 3 PRINTING FROM MACINTOSH

Printing from an Application on Mac OS X 10.2.4 to Mac OS X 10.5.x .............................. 80

Considerations and limitations............................................................................................. 80

How to print from Mac OS X 10.2.4 to Mac OS X 10.5.x..................................................... 81

Page Setup dialog on Mac OS X 10.2.4 to Mac OS X 10.5.x.............................................. 83

Print dialog on Mac OS X 10.3.x to Mac OS X 10.5.x ......................................................... 88

Print dialog on Mac OS X 10.2.x ....................................................................................... 102

Chapter 4 PRINTING FROM UNIX/Linux

Printing from an Application ............................................................................................... 114

Considerations and limitations........................................................................................... 114

Printing using lp command ................................................................................................ 114

Generic “lp” and “lptap” options......................................................................................... 114

General options ................................................................................................................. 115

PCL5e Specific Options..................................................................................................... 123

Chapter 5 MANAGING PRINT JOBS FROM THE CONTROL PANEL

Monitoring the Print Job Status .......................................................................................... 128

Normal Print/Scheduled Print jobs..................................................................................... 128

CONTENTS 3

Proof Print jobs.................................................................................................................. 132

Private Print jobs ............................................................................................................... 135

Hold Print jobs ................................................................................................................... 139

Invalid jobs ........................................................................................................................ 143

Printing files from USB media (USB Direct Printing) ......................................................... 146

Viewing the Print Job Log ................................................................................................... 151

Chapter 6 OTHER PRINTING METHODS

FTP Printing .......................................................................................................................... 154

Email Printing ....................................................................................................................... 155

Chapter 7 APPENDIX

Internal Fonts List ................................................................................................................ 158

Internal PCL fonts list ........................................................................................................ 158

Internal PS fonts list........................................................................................................... 159

INDEX ................................................................................................................................................................... 161

4 CONTENTS

1.OVERVIEW

This chapter gives an overview of the printing functions.

Features and Functions........................................................................................................... 6

About Printer Drivers............................................................................................................... 7

For Macintosh.........................................................................................................................................................7

For UNIX/Linux.......................................................................................................................................................7

1 OVERVIEW

Features and Functions

Extensive Client Platform Support

This equipment supports printing from IBM-compatible PC, Macintosh, and UNIX/Linux workstations. Not all features are supported on all platforms, however.

Various Port Options

You can map this equipment to print to an SMB, IPP, Raw TCP, or LPR port.

Multiple Job Types

Job Types refer to the way this equipment handles a print job.

y Normal mode requires no special handling and is the most frequently used printing mode. y Scheduled Print lets you specify the time and date at which to print a job. y Private Print mode allows you to hold a job in the print queue until you enter a password at the touch panel to print the

job.

y Hold Print mode allows you to hold a job in the hold queue until you continue the job from the touch panel. y Proof Print mode prints the first copy of a multi-copy job and then awaits your approval before printing the remaining

copies.

y Overlay File prints a document element, such as text or graphics, to a file for superimposing on the background of

About Printer Drivers

Printer drivers required for each OS are included in the Client Utilities CD-ROM. For instructions on how to install them, refer to the Software Installation Guide.

 For Macintosh

The printer driver required for Macintosh OSs is included in the following folder of the Client Utilities CD-ROM:

Macintosh PPD files

y [Client Utilities CD-ROM]:MacPPD:OSX

This includes the PPD file to enable printing from Macintosh on the Mac OS X 10.2.4 to Mac OS X 10.5.x.

 For UNIX/Linux

The printer drivers required for UNIX/Linux are included in the following folders of the Client Utilities CD-ROM:

Solaris Filter

y [Client Utilities CD-ROM]/Admin/SolarisFilter/Usa/

This includes the tar file for Solaris v2.6/2.7/7.8/8/9.

HP-UX Filter/HP-UX64 Filter

y [Client Utilities CD-ROM]/Admin/HP-UXFilter/Usa/

This includes the tar file for HP-UX ver.10.20/11.x and the one for HP-UX64 ver.11.31.

1 OVERVIEW

AIX Filter

y [Client Utilities CD-ROM]/Admin/AIXFilter/Usa/

This includes the tar file for AIX 4.3.3.

Linux Filter

y [Client Utilities CD-ROM]/Admin/LinuxFilter/Usa/

This includes the tar file for Red Hat 7.x/8.x/9.x, Red Hat Enterprise WS2, SuSE Linux 7.x/8.x/9.x, Mandrake Linux 7.x/

8.x/9.x and Turbolinux 8/10.

SCO UNIX Filter

y [Client Utilities CD-ROM]/Admin/OpenUnixFilter/Usa/

This includes the tar file for SCO UnixWare 7 and SCO Open UNIX 8.

CUPS PPD files

y [Client Utilities CD-ROM]/Admin/CUPS/Usa/

This inludes the PPD file to enable printing from CUPS.

About Printer Drivers 7

2.PRINTING FROM WINDOWS

This chapter describes the instructions on how to print from a Windows computer.

Before Using the Printer Driver.............................................................................................10

Configuring the options ........................................................................................................................................10

Setting the department code ................................................................................................................................12

Copying the PPD file for Windows .......................................................................................................................14

Printing from an Application................................................................................................. 15

Considerations and limitations..............................................................................................................................15

How to print ..........................................................................................................................................................16

Setting Up Print Options........................................................................................................18

How to set up .......................................................................................................................................................18

Print options .........................................................................................................................................................21

Printing with the Best Functions for Your Needs................................................................ 55

Printing various print job types .............................................................................................................................55

Layout and finishing options in the [Basic] tab menu ...........................................................................................62

Layout and finishing options in [Finishing] tab menu............................................................................................63

Finishing options in the [Paper Handling] tab menu .............................................................................................70

Finishing options in the [Effect] tab menu.............................................................................................................72

Using various types of paper................................................................................................................................76

2 PRINTING FROM WINDOWS

Before Using the Printer Driver

Before printing, you have to configure the following option:

y Configuration Settings

To use optional devices such as optional drawers, Finisher or Hole Punch Unit, you must first configure these devices. The features of these optional devices are not available unless you tell the system that the optional devices are installed.

Before printing, you can configure the following option if necessary:

y Department Code

You can use department codes to manage each job. For example, a system administrator can check how many sheets of copies a certain department has made. When the Department code is enabled, you are prompted to enter a department code before printing. If you enter the department code in the corresponding field in advance, you can print without having to do this every time. Ask your administrator about the codes. When SNMP communication between the equipment and your computer is enabled, you are also prompted to enter the code before printing.

 Configuring the options

To use this equipment properly, you need to save the configuration of the options installed on the [Configuration] tab menu after you install the printer drivers. In the default setting, you can obtain the configuration data of options installed automatically by opening the [Configuration] tab menu. If SNMP communication between this equipment and your computer is not available, or you want to configure options manually, see the following page:

 P.10 “Configuring options manually”

y If available, select [Manual] of [Enable SNMP Communication] check box on the [Configuration] tab menu, and

then click [Update Now]. You can obtain the configuration data as you click it.

y All the screenshots in this chapter are examples from Windows Vista.

 Configuring options manually

If SNMP communication between this equipment and your computer is not available, configure the options manually.

Setting the [Configuration] tab manually

You need to log into Windows with the “Power Users” privilege (only for Windows 2000) or “Administrator” privilege (for Windows 2000/XP/Vista/Server 2003/Server 2008).

Click the [Start] menu, [Control Panel], [Hardware and Sound] and select [Printer].

The Printers folder appears.

y For Windows XP or Windows Server 2003

Click the [Start] menu and select [Printers and Faxes].

y For Windows 2000

Click the [Start] menu, [Settings] and select [Printers].

10 Before Using the Printer Driver

2.PRINTING FROM WINDOWS

Select the printer driver for this equipment, and click the [File] menu, [Run as

administrator] and select [Properties]. Enter the administrator password if required.

2 PRINTING FROM WINDOWS

y If the [File] menu is not displayed, press [Alt]. y The [User Account Control] dialog box appears. y The printer driver properties dialog box appears if the User Account Control setting is disabled. Go to step 4.

Click [Continue] in the [User Account Control] dialog box.

The printer driver properties dialog box appears.

Display the [Configuration] tab menu, and set the following options.

Model Selection — This option sets the model type of the equipment. Option — This option sets whether the following optional devices are installed.

y Drawers — This option sets whether the drawers or Large Capacity Feeder (optional) are installed. y Finisher — This option sets whether or not the Finisher (optional) is installed. y Hole Punch Unit — This option sets whether or not the Hole Punch Unit (optional) is installed.

The Large Capacity Feeder (optional) is not available for some countries or regions.

For more information about each item, see the descriptions about the [Configuration] tab.  P.51 “[Configuration] tab”

Click [Drawer Settings].

The [Drawer Settings] dialog box appears.

Before Using the Printer Driver 11

2 PRINTING FROM WINDOWS

Set the following options and click [OK].

Drawer 1 — Select the size and type of paper that is loaded in the 1st Drawer. Drawer 2 — Select the size and type of paper that is loaded in the 2nd Drawer. Drawer 3 — Select the size and type of paper that is loaded in the 3rd Drawer (optional) when it is installed. Drawer 4 — Select the size and type of paper that is loaded in the 4th Drawer (optional) when it is installed. LCF — Select the size and type of paper that is loaded in the Large Capacity Feeder (optional) when it is installed. Bypass Tray — Select the type of paper that is loaded in the Bypass Tray. Override Application Paper Source Settings — Select this check box to use the paper source setting in the

printer driver rather than the application setting.

The Large Capacity Feeder (optional) is not available for some countries or regions.

For more information about each item, see the descriptions of Drawer Settings.  P.53 “Drawer Settings”

Click [Apply] and [OK] to save settings.

 Setting the department code

When this equipment is managed with department codes, you have to enter your department code on the printer driver. This feature allows a network administrator to check the number of copies printed by a specific department. Also users can check who submitted the print jobs, by touch panel display and monitoring tools. Ask your administrator whether you should enter the Department Code.

When the User Management Setting is enabled on the equipment, the User Management Setting is used to manage the print jobs instead of the department code. In that case, the user name that is entered to log in to your computer is used for the authentication of the print job. Therefore, you do not need to enter the department code in the printer driver but your user name must be registered in the equipment. If the user name is not registered, your print job is processed as an invalid job according to the Department Code Enforcement settings.

y How the equipment performs printing for an invalid department code print job, for which an invalid department code

is specified, varies depending on the Department Code Enforcement setting that can be set in the TopAccess Administrator mode and whether SNMP communication is enabled or not. When SNMP communication is enabled and Department Code Enforcement is set to [ON], an error message will be displayed when entering an invalid department code. When SNMP communication is disabled and Department Code Enforcement is set to [ON], the invalid department code print job will be stored in the invalid department code print job list without printing. When the Department Code Enforcement is set to [Print], the invalid department code print job will be printed. When the Department Code Enforcement is set to [Delete], the invalid department code print job will be deleted without printing.

y A department code needs to be entered every time you begin printing. If you have to use a different department

code for each print job, enter it when you begin printing.

12 Before Using the Printer Driver

2.PRINTING FROM WINDOWS

Entering department code

Click the [Start] menu, [Control Panel], [Hardware and Sound] and select [Printer].

The Printers folder appears.

y For Windows XP or Windows Server 2003

Click the [Start] menu and select [Printers and Faxes].

y For Windows 2000

Click the [Start] menu, [Settings] and select [Printers].

Select the printer driver of this equipment, and then click the [File] menu and select

[Printing Preferences].

2 PRINTING FROM WINDOWS

y If the [File] menu is not displayed, press [Alt]. y The printing preferences dialog box appears.

Select the [Others] tab menu and enter your department code in the [Department] box.

In the [Department] box, only numeric characters can be entered. The Department Code must be a 5-digit number. If the department code is shorter than 5 digits, add 0 to make it 5 digits long.

Click [Apply] and [OK] to save the settings.

Before Using the Printer Driver 13

2 PRINTING FROM WINDOWS

 Copying the PPD file for Windows

The Client Utilities CD-ROM contains a printer description file for popular Windows applications. For applications not allowing the automatic installation of PPD files, copy the PPD file to a proper directory in order to enable printer-specific settings in the [Print] dialog box or the [Page Setup] dialog box.

Copying the printer description file

In the Client Utilities CD-ROM, open the folder that contains the PS3 printer driver.

y For Windows 2000/XP/Vista/Server 2003/Server 2008:

[Client Utilities CD-ROM]:\Client\Drivers\PS\W2K_XP_VISTA\<language>\

y For Windows XP x64/Vista x64/Server 2003 x64/Server 2008 x64:

[Client Utilities CD-ROM]:\Client\Drivers\PS\XP_VISTA_X64\<language>\

Copy the printer description file (*.ppd) to the appropriate location.

For a proper directory to which the PPD file is to be copied, refer to the manual of the application.

14 Before Using the Printer Driver

Printing from an Application

This section describes how to print a document from an application.

 P.15 “Considerations and limitations”  P.16 “How to print”

 Considerations and limitations

y When the User Management Setting is enabled on the equipment, the user name that is entered to log in to your

computer is used for the authentication of the print job. Therefore, your user name must be registered in the equipment. If the user name is not registered, your print job is processed as an invalid job according to the Department Code Enforcement settings. When the Windows Domain Authentication is used for the User Management Setting, your computer must log into the domain.

y Some print options can be set from both the application and the printer driver, such as collation. If the collation is set

from the application, documents may not be properly printed. If that happens, use the printer driver to set the collation. Depending on the application, some print options such as the orientation need to be set from the application. For print options that can be set from both the application and the driver, refer to the manual of the application.

About “Use PostScript Passthrough”

y When printing with the PS3 printer driver from Adobe Acrobat, the Fit to Paper enlargement feature does not work if

the [Use PostScript Passthrough] option is enabled in the PostScript settings of the PS3 printer driver. To use the Fit to Paper enlargement feature, disable the [Use PostScript Passthrough] option in the PostScript settings of the PS3 printer driver.

y When printing with the PS3 printer driver from an application that creates the PostScript code for printing such as

Adobe Acrobat, the following print options may not work correctly. In that case, disable the [Use PostScript Passthrough] option in the PostScript settings of the PS3 printer driver.

- Manual Scale

- Print Paper Size

- Paper Type

- Use Front Cover

- Use Back Cover

- Interleave Pages

- Insert Pages

-Booklet

- Multiple Pages per Sheet

- All options in the [Effect] tab

- All options in the [Image Quality] tab

-Margin

2 PRINTING FROM WINDOWS

Printing from an Application 15

2 PRINTING FROM WINDOWS

 How to print

Once you have installed the printer driver and configured it properly, you can print directly from most Windows applications. Simply choose the Print command from your application. You can print using the various functions by setting print options on the printer driver.

Printing from Windows applications

The following describes an example for printing from Notepad on Windows Vista.

Open a file and select [Print] from the [File] menu of the application.

The [Print] dialog box appears.

Select the printer driver of the equipment to be used and click [Preferences].

The [Printing Preferences] dialog box appears.

The procedures for displaying the properties dialog for the printer driver may be different depending on the application that you are using. See your application’s manual about displaying the printer properties dialog box.

Set the print options on each tab according to how you want to print.

y Setting the print options varies depending on how you want to print a document.

 P.21 “Print options”

y You can also set the print options using profiles.

 P.18 “Setting print options using profiles”

Click [OK] to save the settings.

16 Printing from an Application

2.PRINTING FROM WINDOWS

Click [Print] to print a document.

2 PRINTING FROM WINDOWS

Printing from an Application 17

2 PRINTING FROM WINDOWS

Setting Up Print Options

Print Options are the attributes you set to define the way a print job is processed. For example, the private print and proof print options determine how the copier manages your print job.

To find the printing instructions for your specific needs, see the procedures in the following section.  P.55 “Printing with the Best Functions for Your Needs”

 How to set up

There are several ways to set print options. How the settings affect printing varies depending on the way you set the options. The tabs displayed also vary depending on how you display the printer properties.

 Setting initial values of print options

Setting the print options by displaying the printer properties from the Printers folder within the Windows Start menu will establish the initial values of the options. For example, the paper size setting you most commonly use, optional device settings, user information settings, etc., are settings you will not want to change every time you print. It is convenient to set these options as initial values.

How to display: Windows Vista/Server 2008

Click the [Start] menu, [Control Panel], [Hardware and Sound] and select [Printer].

Select the printer driver for the equipment, click the [File] menu and select [Printing

Preferences].

If the [File] menu is not displayed, press [Alt].

How to display: Windows 2000/XP/Server 2003

Click the [Start] menu and select [Printers and Faxes] (Select [Settings] and [Printers]

for Windows 2000).

Select the printer driver for the equipment, click the [File] menu and select [Printing

Preferences].

 Setting print options for each print job

The print options that are set in properties dialog box, which can be accessed from the [Print] dialog box of the application, are only applied to the current print job, so once you close it, the options will be invalid.

How to display:

Click the [File] menu and select [Print] in the application.

Select the printer driver of the equipment to be used and click [Properties].

 Setting print options using profiles

Using profiles, you can save the print settings or apply the saved settings to a print job.

There are 4 factory default profiles as follows:

- Duplex, Staple & 2in1

-Booklet

- Duplex & Staple

- Duplex, Staple & Punch

18 Setting Up Print Options

2.PRINTING FROM WINDOWS

In order to print a document using profiles, you must first create the saved profile.  P.19 “Saving profiles” Once you save a profile, you can apply its settings to a print job.  P.20 “Loading profile” You can also delete unnecessary profiles.  P.20 “Deleting profile”

Saving profiles

You can register up to 20 profiles (including 4 default profiles) for each printer driver.

You can delete the default profile or overwrite it after changing its contents and saving it under the same name.

Configure the print options on each tab.

Setting the print options varies depending on how you want to print a document.  P.21 “Print options”

Click [Save Profile] in the Profile group.

2 PRINTING FROM WINDOWS

The [Profile Name] dialog box appears.

Enter the profile name and click [OK].

The file name can be up to 63 characters long.

y If you enter the existing profile name, you are prompted to confirm whether you want to overwrite it. If you

want to, click [OK].

y If you try to save more than 20 profiles, a dialog box notifying you that no more profiles can be saved

appears, and then the 21st profile is saved as a temporary profile. If you want to register this temporary profile, delete unnecessary profiles first, and then select [Temporary Profile] to recall this profile and click [Save Profile] to save it.

y You cannot specify [None] for the profile name.

The profile is saved.

Setting Up Print Options 19

2 PRINTING FROM WINDOWS

Loading profile

Select a profile in the [Profile] box.

The setting options in the profile are reflected on each tab.

To restore the default settings after you select the profile, click [Restore Defaults] on each tab. Selecting [None] on the [Profile] box will not restore them. To restore the default settings on any tab other than the [Fonts] and [Configuration] tabs, click [Restore All Defaults] on the [Others] tab.

Deleting profile

Select the profile that you want to delete in the [Profile] box, and click [Delete].

The [Confirm Delete] dialog box appears.

Click [Yes] to delete the selected profile.

20 Setting Up Print Options

2 PRINTING FROM WINDOWS

2.PRINTING FROM WINDOWS

 Print options

This section describes print options in each tab of the printer driver. This section will help you to find the description of specific print options, or understand the functions of each print option.

How to display:

Click the [Start] menu, [Control Panel], [Hardware and Sound] and select [Printer].

The Printers folder appears.

y For Windows XP or Windows Server 2003

Click the [Start] menu and select [Printers and Faxes].

y For Windows 2000

Click the [Start] menu, [Settings] and select [Printers].

Select the printer driver of this equipment, and then click the [File] menu and select

[Printing Preferences].

y If the [File] menu is not displayed, press [Alt]. y The printing preferences dialog box appears.

1 2 3

8 9 10

1) Printer Name

Displays the name given to the printer driver when it was installed, or the name it displays on the icon in the Printer folder.

2) Menu Tabs

The menu items of the printer driver are displayed as tabs. Clicking on a tab will display the contents of the selected tab. The tabs displayed vary depending on the way the print properties are displayed.

- [Basic] tab

The [Basic] tab contains basic print operation settings, such as original paper size, print paper size, paper source, paper type, number of copies, orientation, and so on.  P.24 “[Basic] tab”

- [Finishing] tab

The [Finishing] tab allows you to enable sort printing, 2-sided printing, N-up printing, stapling and punching.  P.27 “[Finishing] tab”

- [Paper Handling] tab

The [Paper Handling] tab contains Cover page printing.  P.34 “[Paper Handling] tab”

- [Image Quality] tab

The [Image Quality] tab allows you to select how images are printed. You can easily select appropriate image quality depending on the type of job being printed.  P.40 “[Image Quality] tab”

Setting Up Print Options 21

2 PRINTING FROM WINDOWS

- [Effect] tab

The [Effect] tab contains print options that add the effects to your print jobs such as Watermarks, Overlay Image printing and so on.  P.41 “[Effect] tab”

-[Others] tab

The [Others] tab contains special features such as toner save, custom pager size, and so on.  P.44 “[Others] tab”

- [Fonts] tab

The [Fonts] tab allows you to select how the TrueType fonts are printed. This tab is only displayed when the printer properties are accessed from the Printers folder.  P.49 “[Fonts] tab”

- [Configuration] tab

The [Configuration] tab allows you to configure the options. When any optional unit is installed in this equipment, set the configuration of the machine on this tab. This tab is only displayed when the printer properties are accessed from the Printers folder.  P.51 “[Configuration] tab”

3) Print Job

This option sets the type of print job.

- Normal Print

Select this option to print a job normally.

- Scheduled Print

Select this option to print a job at a specified date and time. When this option is selected, click the button on the right to set the date and time to print a job.

-Private Print

Select this option to print a private job. When you select this option, enter a password using the alphanumeric characters and symbol characters (ASCII code characters between 0x21 to 0x7E) in the [Password] box that is displayed after the print settings have been made and the print job is sent. The password must be between 1 and 63 characters. The print job, sent as a private job, is saved in the private job queue on this equipment, and is not printed until you activate printing from the touch panel display. This option is useful when you want to print a confidential document that is secured by a password. The user has to enter the password to print the private job when activating printing from the touch panel display.

The private print function can be used when the user management setting is disabled on the equipment.

- Hold Print

The print job, sent as a hold job, is saved in the hold job queue on this equipment. To perform printing, select the desired job on the touch panel display and press [PRINT]. This option is useful to prevent you from forgetting to remove printed sheets.

- Proof Print

Select this option to print the first copy of a multicopy job and then wait for approval before printing the remaining copies. If a print job is sent as a proof job, one copy of the job is printed and the remaining copies are saved in the proof job queue on this equipment, which are not printed until you activate printing from the touch panel display. This option allows you to check a job’s output before printing the remaining copies and thereby reduces paper waste.

When you want to print multiple copies, each of which is to be sent as an individual print job by your application, all the copies, not just one copy, will be printed even if you set Proof Print. In such a case, print just one trial copy first, and then specify the required number of copies on the touch panel display.

- Print to Overlay File

Select this option to save the print job as an overlay file that is imposed on other documents. When you select this option, click the button on the right and enter the file name. For example, if you want to print a master page image on the background of a document, you can create an overlay file of the master merge image using this option. Then you can print a document using this overlay by specifying this file as an overlay image in the [Overlay Image] option of the [Effect] tab.

22 Setting Up Print Options

2.PRINTING FROM WINDOWS

y If the print job has several pages in the document, only the first page of the document will be saved as an

overlay file.

y Both the overlay file and the documents on which you superimpose the overlay image must be created at the

same size and orientation.

y When creating an overlay file using the PS3 printer driver from an application that can create the PS command

directly, the overlay file will not be created properly. In that case, disable the [Use PostScript Passthrough] option in the [PostScript Settings] dialog box.  P.48 “PostScript Settings”

- Store to e-Filing

Select this option to save a job to e-Filing. When this option is selected, select the box after the print setting has been finished. When the SNMP communication is enabled, it detects the available box numbers and box name. If not, all are listed in the box. If you select a user box, you may be required to enter the appropriate password for the selected box. The job saved to a box can be printed from the touch panel display at a later time. It can also be composed with other documents using the e-Filing web utility. You can also print a job and save it to a box by checking on the [Print] option.

2 PRINTING FROM WINDOWS

y When you store a document in e-Filing using the printer driver, the printing image (not the original document in

your computer) will be stored in e-Filing.

y Documents stored in e-Filing are retained with the best image quality for printing. If you want to download them

into your computer with a higher image quality, scan the original documents and store them in e-Filing.

y For more information about e-Filing operations, refer to the e-Filing Guide. y For the detailed instructions on how to print with the [Print job] setting, see the following page:

 P.55 “Printing various print job types”

4) Preview window

In the Preview window, you can check the current settings in the printer driver. You can change the view type by clicking [Graphics] to display the print options settings graphically or [Text] to display the print option settings in text form.

5) Profile

Print option settings can be saved on your hard disk. You can save print option settings by clicking [Save Profile] and easily load a setting file by selecting a profile name in the box.  P.18 “Setting print options using profiles”

There are 4 factory default profiles.

6) [Restore Defaults]

Click this button to restore the settings to the original factory defaults.

7) [OK]

Click this button to enter the input settings and complete the print option settings.

8) [Cancel]

Click this button to cancel the input settings and exit the print option settings.

9) [Apply]

Click this button to enter the input settings without closing the print option settings. This button is only displayed when the printer properties are accessed from the Printers folder. This button remains grayed out until a setting is changed.

10) [Help]

Click this button to browse the Help for the printer driver.

Setting Up Print Options 23

2 PRINTING FROM WINDOWS

 [Basic] tab

The [Basic] tab contains basic print operation settings, such as the original paper size, print paper size, paper source, paper type, number of copies, orientation, and so on.

1) Original Paper Size

This option selects the size of a document to be printed.

Available original paper sizes are listed below:

y Letter (8 1/2 x 11") y Legal (8 1/2 x 14") y Ledger (11 x 17") y Statement (5 1/2 x 8 1/2") y Computer (10 1/8 x 14") y 13"LG (8 1/2 x 13") y 8.5"SQ (8 1/2 x 8 1/2") y Env-Com10 (4 1/8 x 9 1/2”)

y There are also 20 custom paper sizes in the [Original Paper Size] box. You can set the custom paper sizes in

the [Others] tab.

 P.44 “[Others] tab”

y The default paper size will be [Letter] or [A4] according to the regional setting in Windows.

2) Print Paper Size

Select this option to enlarge or reduce a page image to fit exactly in the selected paper size. If you do not wish to enable enlarge or reduce printing, select [Same as Original Size]. Also when you want to enable Tab printing, select [Letter Tab] or [A4 Tab] here. When you select [Letter Tab] or [A4 Tab], the [Primary Tab Dialog] dialog box appears.

 P.26 “Primary Tab Dialog”

y Env-Monarch (3 7/8 x 7 1/2”) y A4 (210 x 297 mm) y A5 (148 x 210 mm) y A3 (297 x 420 mm) y B4 (257 x 364 mm) y B5 (182 x 257 mm) y Folio (210 x 330 mm) y A6 (105 x 148 mm)

y Envelope DL (110 x 220 mm) y Envelope Cho-3 (120 x 235 mm) y Envelope You-4 (105 x 235 mm) y 16K (195 x 270 mm) y 8K (270 x 390 mm)

There are also 20 custom paper sizes in the [Print Paper Size] box. You can set the custom paper sizes in the [Others] tab.  P.44 “[Others] tab”

3) Manual Scale

Select this check box to manually enter the scale, to enlarge or reduce an image. The ratio can be set between 25% and 400%. This function cannot be used when Drawer or Large Capacity Feeder (optional) is selected for the Paper Source or the Booklet function is enabled.

For the detailed instructions on how to print with the [Manual Scale] setting, see the following page:  P.62 “Fitting images within paper size”

24 Setting Up Print Options

2.PRINTING FROM WINDOWS

4) Paper Source

This option selects the paper source. Please select a paper source that correlates with the printing size.

- Auto

— Automatically selects the paper set in this equipment according to the printed document size.

- Drawer 1 — Paper is fed from the 1st Drawer.

- Drawer 2 — Paper is fed from the 2nd Drawer.

- Drawer 3 — Paper is fed from the 3rd Drawer (optional). This option can be selected when Drawer 3 (optional) and 4 (optional) are installed.

- Drawer 4 — Paper is fed from the 4th Drawer (optional). This option can be selected when Drawer 3 (optional) and 4 (optional) are installed.

- LCF — Paper is fed from the Large Capacity Feeder (optional). This option can be selected when the Large Capacity Feeder (optional) is installed.

- Bypass Tray — Paper is fed from the Bypass Tray. When you send a print job to the equipment with this option selected, [JOB STATUS] on the touch panel will blink. Press [JOB STATUS] and confirm the paper size of the job. Then set the paper and press the [START] button to print a job.

y The Large Capacity Feeder (optional) is not available for some countries or regions. y The selectable values vary depending on the optional devices installed on this equipment and their

configuration in the [Configuration] tab.

y When the paper size settings in the [Configuration] tab differ from the paper size settings in the equipment, the

paper source setting is ignored and the equipment may prompt to set the paper in the bypass tray.

2 PRINTING FROM WINDOWS

5) Paper Type

This option sets the media type of the paper.

- Plain

- Thick1 — Select this option when printing on 20 - 28 lbs thick paper (81 - 105 g/m

- Thick2 — Select this option when printing on 28 - 90 lbs thick paper (106 - 163 g/m

— Select this option when printing on 16 - 20 lbs plain paper (64 - 80 g/m2 plain paper).

thick paper).

- Thick3 — Select this option when printing on 90 - 110 lbs thick paper (164 - 209 g/m2 thick paper).

- Thin — Select this option when printing on 14 - 16 lbs thin paper (52 - 63 g/m

thick paper).

- Transparency — Select this option when printing on transparent sheets.

y When [A4 Tab] or [Letter Tab] is selected at the [Print Paper Size] box, [Tab] will be displayed and you cannot

change the paper type.

y When [Env-Com10], [Env-Monarch], [Envelope DL], [Envelope Cho-3], or [Envelope You-4] is selected at the

[Print Paper Size] box, [Envelope] will be displayed and you cannot change the paper type.

For more information about the paper types that are available for this equipment, refer to the Quick Start Guide.

6) Number of Copies

This option specifies the number of printed copies. A number between 1 and 999 can be set .

7) Orientation

This option sets the paper printing direction.

- Portrait

— The document is printed in the portrait direction.

- Landscape — The document is printed in the landscape direction.

Setting Up Print Options 25

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Primary Tab Dialog

1) Tab Manufacturer

Select the product name of the tab paper that you use. This equipment supports following tab paper.

For Letter Tab: Blanks USA copy Tabs (5 Banks) LT + 1/2" Tab

For A4 Tab: KOKUYO A4-S (5 Banks)

If you use tab papers other than those above, select [Custom]. When you select [Custom], you must specify the tab extension manually.

2) Tab Extension

Enter the width of the tab extension. This must be set only when [Custom] is selected in the [Tab Manufacturer] box.

3) Image Shift Width

Enter the width to shift the printed image. For example, if you want to print text on the tab extension of Letter Tab paper, create a Letter sized document and input the text on the right side. Specify the distance the printed image is shifted in printing on tab paper.

Blanks USA copy Tabs (8 Banks) LT + 1/2" Tab

King JIM A4-S (5 Banks)

y When creating a document for tab printing, you must place the text at the exact height to fit the tab extension. y The margin between the shifted text and right edge of the tab extension must have at least 0.08 inches or 2.0

mm of space because any information in this margin is not printed.

Document Printed Image

Tab Te x t

Must exactly

fit the tab extension

Tab Te x t

Image Shift Margin

0.08" or 2 mm

Tab Te x t

4) Units

Select the unit for the Tab Extension and Image Shift option. The default unit varies depending on the regional setting of the client computer.

26 Setting Up Print Options

2.PRINTING FROM WINDOWS

y The tab paper cannot be fed from the Large Capacity Feeder (optional) and drawers. y When you place the tab paper on the Bypass Tray, make sure the tab side of the paper is facing outward. The job

will be output to the exit tray.

y If the document for tab printing is not created properly or the Image Shift Width is not set properly, the image will not

be printed in the correct position within the tab extension. Make sure to create the document and set the Image Shift Width correctly.

y If mis-printing occurs while multiple tab pages are printed continuously, dirt may adhere to the reverse side of

paper. To avoid this, it is recommended to print tab paper as a separated job for each page so that this equipment performs cleaning before printing the next tab paper.

y When printing the tab paper, it may be caught in the exit in the exit tray because the roller to deliver the tab

extension does not exist. In this case, remove the tab paper before printing the next job.

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Place the tab paper with the tab outward.

For the detailed instructions on how to print on tab paper, see the following page:

 P.76 “Printing on tab paper”

 [Finishing] tab

The [Finishing] tab allows you to enable sort printing, 2-sided printing, N-up printing, stapling and punching.

1) Copy Handling

This option sets how to sort the printed sheets when numerous copies are made for printing.

- Sort Copies

— Select this option for sort-printing (1, 2, 3... 1, 2, 3...).

Setting Up Print Options 27

2 PRINTING FROM WINDOWS

- Group Copies — Select this option for group-printing (1, 1, 1... 2, 2, 2... 3, 3, 3...).

- Rotated Sort Copies — Select this option for rotate sort-printing.

y [Group Copies] and [Rotated Sort Copies] can be selected only when more than 1 copy is entered in the

[Number of Copies] box.

y [Rotated Sort Copies] can be selected only when [Letter], [A4], [B5], or [16K] is selected in the [Print Paper

Size] box. When you use the “Rotated Sort Copies” option, place copy paper of a desired size in two drawers (portrait and landscape directions) before you start printing. Select one paper size from [Letter], [A4], [B5] and [16K], and then place the selected paper in two drawers or the Large Capacity Feeder (optional) trays in different directions (e.g. A4 and A4-R) in advance.

For the detailed instructions on how to print with the [Copy Handling] setting, see the following page:  P.63 “Sort printing”

2) 2-Sided Printing

This option sets 2-Sided printing (printing on both sides of the paper) according to the type of binding for 2-sidedprinted pages. This option is only for printing on both sides of the paper. If you want to bind the output with staples, you should set the finishing option as well.

- None — Select this option if you do not want to print on both sides of the paper.

- Book — Select this option to print on both sides of the paper in the same direction and to bind the document along the vertical side of the paper so that the pages can be turned over right and left.

Portrait

Landscape

- Tab let — Select this option to print on both sides of the paper with a vertical reversal and to bind the document along the horizontal side of the paper so that the pages can be turned over up and down.

Portrait

Landscape

- Booklet — Select this option to print a properly paginated booklet or magazine-style publication. When this option is selected, click [Details] to specify the details of the Booklet printing.  P.32 “Booklet Details”

28 Setting Up Print Options

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