Toshiba 15 User Manual

This product contains a lithium-ion battery, and must be disposed of properly.
Contact your local environmental officials for disposal instructions.

Important safety information

•If any of your telephone equipment is not operating properly, you should

immediately remove it from your telephone line, as it may cause harm to the
telephone network.

• The AC power outlet shall be installed near the equipment and shall be easily
accessible.

• Never install telephone wiring during a lightning storm.

• Never install telephone jacks in wet locations unless the jack is specifically
designed for wet locations.

• Never touch uninsulated telephone wires or terminals unless the telephone
line has been disconnected at the network interface.

• Use caution when installing or modifying telephone lines.

• Avoid using a telephone (other than a cordless type) during an electrical
storm. There may be a remote risk of electric shock from lightning.

• Do not use a telephone to report a gas leak in the vicinity of the leak.

• Do not install or use the machine near water , or when you are wet. Take care
not to spill any liquids on the machine.

The e-STUDIO15 is a multifunctional digital copier with fax function and the
MD-1100 is a facsimile expansion kit for the analogue PSTN network which
can be operated in the European networks which follow the CTR21 Standard.
If you are in doubt whether your network follows the CTR21, please contact
your dealer or network operator.

This equipment complies with the requirements of Directive 1999/5/EC.
Dieses Gerät enstspricht den Anforderungen der EU-Richtlinie 1999/5/EG.
Cet appareil est conforme aux exigences de la directive 1999/5/CE.
Este aparato satisface las exigencias de las Directiva 1999/5/CE.
Quest’apparechio è conforme ai requisiti delle direttiva 1999/5/CE.
Dit apparaat voldoet aan de eisen van de richtlijn 1999/5/EG.
Este equipamento obedece às exigências da directiva 1999/5/CE.

5

υ

υ

Denna utrustning uppfyller kraven enligt direcktiv 1999/5/EC.
Dette udstyr overholder kravene i direcktiv 1999/5/EF.
Dette produktet oppfyller kravene i direktiv 1999/5/EC.
Tämä laite täyttää direktiivi 1999/5/EY.

1

TABLE OF CONTENTS

1. INSTALLATION

Introduction ........................................................................................................ 1-1

Choosing a Location .......................................................................................... 1-1

Parts Identification ............................................................................................. 1-2

Connections ....................................................................................................... 1-3

Connecting theTelephone Line Cord ................................................................. 1-3

Final Preparations .............................................................................................. 1-4

Connecting Other Devices................................................................................. 1-4

2. INITIAL SETTINGS

A Look at the Operation Panel........................................................................... 2-1

About the Liquid Crystal Display........................................................................ 2-2

Using the Arrow Keys ........................................................................................ 2-2

Adjusting the Beep Volume................................................................................ 2-2

Adjusting the Ringing Volume ............................................................................ 2-3

Setting he Length of Alarm Beeps ..................................................................... 2-3

Turning Key beeps Off ....................................................................................... 2-4

Setting the Language......................................................................................... 2-4

Fax Setup........................................................................................................... 2-5

How to Enter Characters.................................................................................... 2-5

Entering your Name and Fax Number ............................................................... 2-6

Setting the Date and Time ................................................................................. 2-7

Auto Summer Time Setting ................................................................................ 2-8

Selecting the Reception Mode........................................................................... 2-9

Setting the Number of Rings for Auto Reception............................................. 2-10

Setting the Number of Rings for Manual Reception ........................................ 2-10

Selecting the Reception Paper Size ................................................................ 2-11

Setting the Tray Paper Size.............................................................................. 2-12

Setting the Number of Recall Times ................................................................ 2-13

Setting the Recall Interval................................................................................ 2-14

Setting the Index Function ............................................................................... 2-15

Setting Fine Resolution Priority ....................................................................... 2-16

Setting Up the Unit for Use with a PC Modem................................................. 2-16

Using the Remote Reception Function............................................................ 2-17

PBX Setting...................................................................................................... 2-18

Storing Numbers for Automatic Dialing ............................................................ 2-19

Chain Dialing for Long Numbers...................................................................... 2-21

Storing Numbers Under Group Keys ............................................................... 2-22

Using the Unit with an Answering Machine ..................................................... 2-24

Quiet Detect Time ............................................................................................ 2-24

Answering Machine Backup ............................................................................ 2-25

3. CHOOSING SUITABLE MEDIA

Originals Suitable for Faxing .............................................................................. 3-1

Size and Weight ................................................................................................. 3-1

Unsuitable Originals ........................................................................................... 3-2

i

Table of contents

4. HOW T O USE THE FAX FUNCTION

Sending Documents ...................................................................................... 4-1

Setting the Document.................................................................................... 4-1

Optional Transmission Settings ..................................................................... 4-3

Resolution ..................................................................................................... 4-3

Contrast ......................................................................................................... 4-3

Cover Sheet................................................................................................... 4-4

Auto Cover Sheet .......................................................................................... 4-5

Dialing and Transmitting ................................................................................ 4-6

Direct Keypad Dialing .................................................................................... 4-6

Rapid Key Dialing.......................................................................................... 4-7

Speed Dialing ................................................................................................ 4-7

Chain Dialing ................................................................................................. 4-8

Using the SEARCH Key ................................................................................ 4-9

Redialing ....................................................................................................... 4-9

Receiving Faxes .......................................................................................... 4-10

Using AUTO Mode....................................................................................... 4-10

Using MANUAL Mode ................................................................................. 4-10

Using A.M Mode.......................................................................................... 4-10

Optional Reception Settings........................................................................ 4-11

Receive Reduce .......................................................................................... 4-11

Footer Printing............................................................................................. 4-12

When using manual sending and receiving ................................................ 4-12

Special Functions........................................................................................ 4-13

Memory ....................................................................................................... 4-13

Memory Backup .......................................................................................... 4-13

Subsitute Reception into Memory ............................................................... 4-13

Data Transfer ............................................................................................... 4-14

Transmission Reservation ........................................................................... 4-15

Broadcasting ............................................................................................... 4-17

Polling.......................................................................................................... 4-19

Setting the Polling Key ................................................................................ 4-19

Polling Others.............................................................................................. 4-19

Being Polled (Memory Polling) .................................................................... 4-20

Timer Operations......................................................................................... 4-22

Anti Junk Fax ............................................................................................... 4-24

Printing Out Reports.................................................................................... 4-26

Activity Report Auto Listing ......................................................................... 4-28

Printing Transaction Reports ....................................................................... 4-28

5. TROUBLESHOOTING

Troubleshooting ............................................................................................. 5-1

Messages and Signals .................................................................................. 5-2

Display Messages ......................................................................................... 5-2

Audible Signals .............................................................................................. 5-3

6. SPECIFICATIONS

Specifications ................................................................................................ 6-1

GLOSSARY
QUICK REFERENCE
INDEX

ii

1. INSTALLATION

Introduction

This manual describes how to use the fax function of the e-STUDIO15.
Part names and functions shared with the copy function (for example, the misfeed
indicator and add paper indicator), are described in the copier operator's guide.
For more information, please read the copier operator's guide.

Choosing a Location

All electrical equipment is potentially dangerous if not installed and operated correctly .
Make sure that you meet the following requirements when you set up or move the
unit.

• The unit must be installed on a level surface.

• Use only the rated voltage

from a properly grounded wall
socket.

• Keep the unit away from
areas that are:

- Dusty or smoky

- Damp or humid

- Poorly ventilated

- In view of windows or
extremely bright light

- In direct sunlight

- Subject to other extreme
conditions

• Provide ample room for easy
access to the front, back, and
sides of the unit.

• Leave enough space around
the ventilation outlets for heat
from the fan to dissipate
properly. Blocking these outlets
could cause the unit to
overheat, which can cause
serious damage to the internal
parts.

• Use of extension cords is not
recommended.

INSTALLATION

Fan

1-1

Parts Identification

Fax control panel

1-2

INSTALLATION

Connections

Connecting the Telephone Line Cord

Plug one end of the telephone line cord into the jack on the unit marked “TEL LINE.”
Plug the other side into the wall jack (using the provided adaptator, if necessary).

For Germany , please connect the cab le from the fax unit with the wired plug connector
code (F) with the wire down into the wall socket (TAE 6) code (F).

The fax unit can be used as single device and in combination (in serial connection)
with approved terminal equipment(s).

To connect an extension telephone or an answering machine, plug the extension
line cord in the provided wall jak adaptator.(See “Connecting Other Devices” in this
chapter for details.)

Note: If your area experiences a high incidence of lightning or power surges, we

recommend that you install surge protectors for the power and telephone
lines. Surge protectors can be purchased from your dealer or at most telephone
specialty stores.

INSTALLATION

TEL

LINE

1-3

Final Preparations

Connecting Other Devices

If desired, an answering machine or external telephone can be connected to the unit
by plugging the external line cord in the external jack of the wall jack (wall socket
code “N” for Germany) or in the provided adaptator.

• Connecting an answering machine to the unit allows you to receive both voice and
fax messages when you are out. To use this feature, first change the outgoing
message of your answering machine , and then set the reception mode of the unit to
“A.M.” (Answering Machine mode) when you go out.

The outgoing message of your answering machine should be changed to inform
callers who want to send a fax to press their FAX START key.

Comments:

1. It is advisable to keep the length of the message under 10 seconds. If it is too long,

you may have difficulty receiving faxes sent by automatic dialing.

2. Your callers can even leave a voice message and send a fax message on the

same call. Modify your outgoing message to explain that this can be done by
pressing their FAX START key after leaving their voice message.

• You can connect an extension phone to the unit to make and receive calls like any
other extension phone on your line. Even if you pick up the extension phone and
hear a fax tone, the unit will automatically cut in and take over the line.

Note: The Remote Reception function is initially set to “ON”.

1-4

INSTALLATION

2. INITIAL SETTINGS

A Look at the Operation Panel

Left arrow key ( ) and right arrow key ( )

Press these keys to scroll through a menu. During
input mode, these keys are also sometimes used
to move the cursor.

LIQUID CRYSTAL DISPLAY

This display shows the various message
during fax operation and programming.

FUNCTION key

Press this key to
enter function
mode.

BOOK SEND key

Press this key to fax a
document from the
original table.

RESOLUTION key

Press this key to
adjust the resolution
before sending faxes.

CONTRAST key

Press this key to adjust
the contrast before
sending faxes.

Rapid keys

Press one of these keys
to dial a fax or telephone
number automatically.
Press Rapid key 20 to
start polling. (Note that
you must attach the
Rapid key labels.)

Number keys

Press these keys to dial
numbers, and enter
numbers and letters
during number/name
storing procedures.

/

Press these keys to enter
symbols during the name
storing procedure.
Pres these keys to scroll
thoruh a menu. During
input mode, these keys are
also sometimes used
move the cursor

to

STOP key

Press this key to stop an operation
before it is completed, or to delete
the number that was last input.
This key is also used to close the
line when manually dialing.

BOOK SEND

RESOLUTION CONTRAST BROADCAST

01 02 03 04 05

06 07 08 09 10

11 12 13 14 15

16 17 18 19 20/POLL

PQRS

ENTER

FUNCTION

ABC

DEF

JKL

GHI

MNO

TUV

WXYZ

FAX STARTSTOP

FAX START key

Press this key to begin
sending a fax or manually
receiving a fax.

AUTO
MANUAL
A.M.

RECEPTION

MODE

DOCUMENT

SPEED/
SEARCH

REDIAL/
PAUSE

SPEAKER

LCD contrasts dial

Turn this dial to adjust
the contrast level of
the LCD.

ENTER key

Press this key to decide an
item in a menu, or to enter
numbers and letters you
have typed in.

AUTO light

This light indicates that the
machine will answer

automatically.

machine

MANUAL light

This light indicates that

must be answered

machine
manually.

A.M. light

This light indicates the
answering machine will answer
the line if properly connected.

RECEPTION MODE key

Press this key to select
the mode of reception.

BROADCAST key

Press this key to send
documents to a group of
receiving fax machines.

DOCUMENT key

Press this key to perform a
direct send fax transmission.

SPEED/SEARCH key

Press this key to dial a two digit
Speed Dial number. During
character inputting, use this
key to delete an incorrect entry.
Press this key twice to search for
an automatic dialing number.

REDIAL/PAUSE key

Press this key to
automatically redial the last
number you dialed. Also,
press this key to insert a
pause when entering
numbers.

SPEAKER key

Press this key to begin
manual dialing. (To close the
line, press the SPEAKER
key again.)

the

the

INITIAL SETTINGS

2-1

About the Liquid Crystal Display

The unit is equipped with a two-line liquid crystal display (LCD) on the operation
panel for displaying various messages and settings during operation. This LCD can
display up to 20 characters on each line. When the unit is idle, the LCD shows the
date, time, and the stand-by memory available.

Example:

Located to the upper right of the operation panel, the LCD contrast dial controls the
contrast of the display.Turning the dial to the right darkens the LCD. Turning the dial
to the left lightens the LCD.

Using the Arrow Keys

The left and right arrow ( ) keys on the operation panel of the unit are ver y
useful for scrolling through the various function lists and settings. Once you have
pressed the FUNCTION key, you can scroll through the eight functions as desired.
(See the Function Table at the end of the Quick Reference Guide for an at-a-glance
view of all the unit’s functions and settings.) Pressing the ENTER key chooses the
displayed function. For many of the function lists, you can then use the arrow keys
again to scroll through the settings.

Adjusting the Beep Volume

Adjust the volume of both ke y beeps and alarm beeps (emitted at the end of transmission
and reception) using the procedure below.

Factory setting: 3 (MEDIUM)

Step Press these keys Comments

1 “OPTION SETTING” will appear

FUNCTION

2 “BEEP VOLUME” will appear in

GHI

in the display.

MNO

the display.

3 Press the or key to lower

or

4 “STORED” will appear in the

5 Press the STOP key twice to

2-2

ENTER

STOP STOP

INITIAL SETTINGS

or raise the volume to the
desired level.

display.

exit.

Adjusting the Ringing Volume

Adjust the ringing volume of the unit using the procedure below.
Factory setting: 3 (MEDIUM)

Step Press these keys Comments

1 “OPTION SETTING” will appear

FUNCTION

2 “RINGING VOLUME” will

GHI

in the display.

TUV

appear in the display.

3 Press the or key to lower

or

4 “STORED” will appear in the

5 Press the STOP key twice to

ENTER

STOP

STOP

or raise the volume to the
desired level.

display.

exit.

Setting the Length of Alarm Beeps

You can select the length in seconds of the alarm beeps following the proce­dure below .

Factory setting: 1 (3SEC)

Step Press these keys Comments

1 “OPTION SETTING” will appear

FUNCTION

2 “BEEP LENGTH” will appear in
3 Press the or key to set the

or

GHI

in the display.

JKL

the display.

alarm beeps to the desired
length or to turn them off.

4 “STORED” will appear in the

5 Press the STOP key twice to

ENTER

STOP STOP

display.

exit.

INITIAL SETTINGS

2-3

Turning Key Beeps Off

If you prefer, you can choose to turn the key beeps off. To do this, follow the proce­dure below:

Factory setting: 1 (ON)

Step Press these keys Comments

1 “OPTION SETTING” will appear in

FUNCTION

2 “KEY BEEPS” will appear in the
3 Press 1 to turn the key beeps on,
4 Press the STOP key twice to exit.

STOP STOP

or

GHI

the display.

PQRS

display.

ABC

or 2 to turn them off.

Setting the language

You can select language of display and repor ts. To do this, follow the procedure be­low:

Step Press these keys Comments

1 “OPTION SETTING” will appear in
2 “LANGUAGE” will appear in the
3 Press the or keys to scroll the
4 Press ENTER to select language.
5 Press the STOP key twice to exit.

FUNCTION

ABC

or

ENTER

STOP

2-4

GHI

the display.

display.

languages.

STOP

INITIAL SETTINGS

Fax Setup

How to Enter Characters

You can enter letters with the number keys. Letters are marked above each of the
number keys “2” through “9”. To enter a letter, press the appropriate key repeatedly
until the desired letter appears (the number of the key appears first, followed by
letters in the order marked above the ke y). The ke ys used f or entering characters are
shown below.

GHI

PQRS

ABC

JKL

TUV

DEF

MNO

WXYZ

• To enter two characters in succession which require using the same key, press the
right arrow (

) key once after entering the first character, and then enter the second

character.

• To change one individual character to another, move the cursor to the character
you want to change and enter the new one. The new character will replace the old
one.

• Symbols can also be entered by pressing the “#” and “

” keys:

ЕДЖШЦ

• Pressing the “1” key on the 10-keypad enters space.

INITIAL SETTINGS

2-5

Fax Setup

Entering Your Name and Fax Number

Note: You can view all of the items in the menu display by pressing the FUNCTION

key, then using the left and right arrow (
function list. Pressing the ENTER key chooses the displayed function.
Procedures for inputting various items (name, telephone number, date, etc.)
are given as follows.

To have your name and fax number printed at the top of every page you transmit,
program them by pressing the operation panel keys as shown below.

• If you enter an incorrect character, press the SPEED SEARCH key to move the
cursor back to the mistake, then enter the correct character. To move the cursor
forward, press the right arrow ( ) key.

Use the following procedure to enter your name and fax number:

Step Press these keys Comments

1 “ENTRY MODE” will appear in
2 “ENTER Y OUR F AX #” will
3 Enter your own fax number

4 “ENTER Y OUR NAME” will
5 Enter your name by pressing

FUNCTION

DEF

TUV

GHI

PQRS

ENTER

TUV TUV

MNO

MNO MNO MNO

PQRS PQRS PQRS PQRS PQRS

GHI GHI GHI

GHI GHI GHI GHI

ABC ABC ABC

DEF

ABC

DEF

ABC

PQRS PQRS

(example: 18002374277)

) keys to scroll through the

the display.

appear in the display.

(maximum 20 digits) by pressing
the number keys. To insert a
space between digits, press the

” key. To insert a “+”, press

“
the “#” key.

appear in the display.

the appropriate number keys as
shown on the left. Press each
key repeatedly until the desired
letter appears in the display
(maximum of 24 characters). To
enter a space, press the 1 key
twice. To s witch between low er
case and capital letters, press
the REDIAL PAUSE key once.

ABC ABC

(example: TOSHIBA)

6 “STORED” will appear in the

ENTER

display.

7 Press the STOP key twice to

STOP STOP

exit.

2-6

INITIAL SETTINGS

Fax Setup

Setting the Date and Time

The date and time that appear in the display are printed at the top of each page you
transmit. Set the date and time by pressing the k eys on the oper ation panel as shown
below. To correct a mistake, press the STOP key to move the cursor back to the
mistake, and then enter the correct number.

Note: The unit supports millennial dates (those from the year 2000 on). To program

such a date, enter the last two digits; for example , the year 2000 is programmed
by entering “00”.

Use the following procedure to set the date and time:

Step Press these keys Comments

1 “ENTRY MODE” will appear in
2 “ENTER YEAR” will appear in

FUNCTION

ABC

DEF

the display.

the display.

3 Enter the last two digits of the

WXYZ

WXYZ

year. “ENTER MONTH” will
appear in the display.

(example: 1999)

4 Enter the month (2 digits: “01”

PQRS

(example: July)

5 Enter the day of the month (“01”

6 “ENTER TIME” will appear in

ENTER

7 Enter the hour (2 digits: “00” to

8 Enter the minute (2 digits: “00”

9 The clock starts when you

ABC

ENTER

10 Press the STOP key twice to

JKL

(example: the fifth)

DEF

STOPSTOP

for January, “02 for February,

“12” f or December, etc.).
“ENTER DATE” will appear in

the display.

to “31”). “PRESS ENTER KEY”
will appear in the display.

the display.

“23”).

to “59”).

press this button. “STORED”
will appear in the display.

exit.

INITIAL SETTINGS

2-7

Auto Summer Time Setting

The unit can be set to adjust to time changes during the year, so that its internal clock
and all subsequent notations of time (fax headers, programmed times, etc.) are
automatically adjusted. When the Auto Summer Time Setting is on, the adjustments
take place as shown below:

On the last Sunday of every March: 01:00 02:00
On the last Sunday of every October: 01:00

Use the procedure below to program the Auto Summer Time Setting:

Step Press these keys Comments

1 “ENTRY MODE” will appear in
2 “AUTO SUMMER TIME” will

FUNCTION

JKL

DEF

00:00

the display.

appear in the display.

3 Press 1 to turn the Auto

or

4 Press the STOP key twice to

STOP STOP

ABC

Summer Time Setting on, or 2
to turn it off.

exit.

2-8

INITIAL SETTINGS

Fax Setup

Selecting the Reception Mode

Your unit has three modes for receiving incoming calls and faxes:

• AUTO mode:

Select this mode when you only want to receive faxes on your telephone line. The
unit will automatically answer all calls and receive incoming faxes.

• MANU AL mode:

This is the most convenient mode for receiving phone calls if you have an extension
phone. To have true manual mode, the unit must be set to not ans wer while in MANUAL
mode (see “Setting the Number of Rings f or Manual Reception” on the next page). You
can also receive faxes; however, all calls must first be answered by picking up the
receiver on the extension phone or telephone connected to the same line.

• A.M. mode:

Select this mode when an answering machine is connected to the unit and you
want the answering machine to answer all calls. This allows you to receive both
voice messages and faxes while you are out.

To set the reception mode, press the RECEPTION MODE key until the light next to
the desired mode comes on.

ENTER

BOOK SEND

FUNCTION

RESOLUTION CONTRAST BROADCAST

AUTO
MANUAL
A.M.

RECEPTION

MODE

For more information on reception modes, refer to Chapter 4.

INITIAL SETTINGS

2-9

F ax Setup

Setting the Number of Rings for Auto Reception

You can set the number of rings before the unit answers in AUTO mode using the
procedure below.

Factory setting: 2

Step Press these keys Comments

1 “OPTION SETTING” will appear

FUNCTION

2 “# OF RINGS(AUTO)” will
3 Select the number of rings you

to

GHI

in the display.

GHI

appear in the display.

WXYZ

would like to use (0 to 9).

4 “STORED” will appear in the

5 Press the STOP key twice to

ENTER

STOP

display.

STOP

exit.

Note: If the external telephone is connected, the external telephone rings once

regardless the number of rings is set to 0.

Setting the Number of Rings for Manual Reception

The number of rings before the unit answers in MANU AL mode can also be set. If y ou
do not want the unit to answer at all in MANUAL Mode, select “0” in Step 3 below.

Factory setting: 0 (OFF)

Step Press these keys Comments

1 “OPTION SETTING” will appear

FUNCTION

2 “# OF RINGS(MAN.)” will
3 Select the number of rings you
4 “STORED” will appear in the

ENTER

to

GHI

in the display.

JKL

appear in the display.

WXYZ

would like to use (0 to 9).

display.

5 Press the STOP key twice to

2-10

STOP STOP

exit.

INITIAL SETTINGS

F ax Setup

Selecting the Reception Paper Size

On the control panel, you can select the paper size that you want received faxes to
be printed on (AUTO, A4, Letter, Legal). If you select the AUTO setting the unit
automatically prints the fax out on the most appropriate size paper.
Follow the procedure below:

F actory setting: 4 (AUT O)

Step Press these keys Comments

1 “OPTION SETTING” will appear

FUNCTION

GHI

in the display.

2 “PRINT PAPER SIZE ” will

appear in the display.

3 Press 1 for letter, 2 for legal, 3

4 Press the STOP key twice to

Note: If the size setting on the control panel differs from the size actually in the

paper trays, the error message “PAPER OUT (XX)” appears on the display
(for example, if you have set A4 on the control panel and the paper trays
contains letter-size and legal-size paper). When this happens, the received
fax is saved in memor y and printed when you do either of the following.

•

Correct the setting on the control panel

•

Put paper of the selected size in the paper tra y and set the size with function
(See the section “Setting the Paper Size”)

STOP

or

ABC

or

DEF

STOP

or

GHI

for A4, or 4 for AUTO.
“STORED” will appear in the
display.

exit.

INITIAL SETTINGS

2-11

Fax Setup

Setting the Tray Paper Size

You must program the size of paper you have loaded in the unit so that Receive
Reduce functions can properly adjust the size of documents printed out. Follow the
steps below.

Note: If you are using A4 size paper , y ou do not need to mak e any changes , as this

is the factory setting.

Factory setting: 3 (A4)

Step Press these keys Comments

1 “OPTION SETTING” will appear

FUNCTION

2 “PAPER SIZE MAIN

GHI

in the display.

ABC

CASSETTE”
will appear in the display.

3 Press 1 for letter, 2 for legal, 3

for A4-size paper or 4 for other

ABC

or

4 Press 1 for letter, 2 for legal, 3

ABC

or

DEF

or

DEF

or

5 Press the STOP key twice to

GHI

or

GHI

or

STOPSTOP

Notes: (If the option of the 2nd cassette has been installed)
When the unit runs out of paper while receiving a fax:

•

If paper of the same size is available in another paper tray, the unit automatically
switches to the other tray and prints the fax.

•

If the same size paper is loaded in both main cassette and the second cassette, select

“4: OTHER” for the tray that you do not want to use.

•

If same size paper is not available in the other tray, the error message “PAPER
SIZE” appears on the display. The received fax is saved in memory and printed
when you add paper of the proper size.

sizes. “STORED” and then
“SECOND CASSETTE“ (If the
option of the 2
been installed) will appear in
the display.

for A4-size paper or 4 for other
sizes. “STORED” will appear in
the display.

exit.

nd

cassette has

2-12

INITIAL SETTINGS

Fax Setup

Setting the Number of Recall Times

You can select the number of times the unit will try to recall a busy number. If you
enter 00, the unit will not try to recall. Follow this procedure:

F actory setting: 02

Step Press these keys Comments

1 “OPTION SETTING” will appear

FUNCTION

2 “RECALL TIMES” will appear in

GHI

in the display.

TUV

the display.

3 Enter the number of recall times

(“00” to “14”).

to

4 “STORED” will appear in the

5 Press the STOP key twice to

ENTER

STOP STOP

GHI

display.

exit.

INITIAL SETTINGS

2-13

F ax Setup

Setting the Recall Interval

The recall interval, the time the unit waits in between attempts to re-send a fax to
a busy number, can be set from 1 to 15 minutes. Follow this procedure:

Factory setting: 05 (5 minutes)

Step Press these keys Comments

1 “OPTION SETTING” will appear

FUNCTION

2 “RECALL INTERVAL” will

GHI

in the display.

WXYZ

appear in the display.

3 Enter the recall interval (“01” to

“15”).

to

JKL

4 “STORED” will appear in the

5 Press the STOP key twice to

ENTER

STOP

display.

STOP

exit.

2-14

INITIAL SETTINGS

Fax Setup

Setting the Index Function

You can pr int an index mark along the edge of the pages in each job. This makes it
easy to separate different jobs on the output tray.
Use the following procedure to set the index function.

Separate faxes

with index marks.

Factory setting: 1 (ON)

Step Press these keys Comments

1 “OPTION SETTING” will appear
2 “BATCH INDEXING” will appear
3 Press 1 to turn on the index
4 Press the STOP key twice to

FUNCTION

ABC

or

STOP STOP

GHI

in the display.

ABC

in the display.

ABC

function, or 2 to turn it off.

exit.

INITIAL SETTINGS

2-15

F ax Setup

Setting Fine Resolution Priority

For most faxing jobs, you will most likely want to specify the resolution. However,
you can also set a default resolution when no setting is made using the RESOLU-
TION key. When Fine Resolution Priority is turned on, all faxes will be sent in Fine
Mode unless otherwise specified. To turn on this function, follow the procedure
below:

Factory setting: 2 (OFF)

Step Press these keys Comments

1 “OPTION SETTING” will appear

FUNCTION

2 “FINE PRIORITY” will appear in
3 Press 1 to turn Fine Resolution
4 Press the STOP key twice to

STOP

or

GHI

in the display.

DEF

the display.

ABC

Priority on, or 2 to turn it off.

STOP

exit.

Setting Up the Unit for Use with a PC Modem

The unit is set to automatically begin reception if you pick up from an extension
telephone and the unit detects a fax tone. However, if you are using a modem on the
same line, you must deactiv ate this function : otherwise the unit will mistak enly attempt
to receive the transmission from your computer. To turn of the Fax Signal Receive
function, follow the procedure below.

Note: If you turn off the Fax Signal Receiv e function, be sure to activate the Remote

Reception function. See “Using the Remote Reception Function” on the next
page for details on how to do this.

Factory setting: 1 (ON)

Step Press these keys Comments

1 “OPTION SETTING” will appear

FUNCTION

2 “FAX SIGNAL RECEIVE” will
3 Press 1 to turn Fax Signal
4 Press the STOP key twice to

2-16

STOP

or

GHI

in the display.

ABC

appear in the display.

ABC

Receive on, or 2 to turn it off.

STOP

exit.

INITIAL SETTINGS

Fax Setup

Using the Remote Reception Function

The unit’s Remote Reception f eature is designed to allow you to activ ate fax reception
from an extension telephone. The Remote Reception function operates even when
the FAX Signal Receive function is turned off. When you hear the fax tone, simply
press the one-digit Fax Remote Number (Factory setting: 5) and
procedures below to use this feature.

. Follow the two

Notes:

•

If documents are set in the ADF, the unit does not respond to pressing Fax Remote
Number and

. How ever, if the originals are set in the ADF as a part of a copy job

in progress, the unit answers when you press the Fax Remote Number and

•

If you want to receive a f ax while you are on an e xtension telephone, when y ou hear
a fax tone, press the one-digit Fax Remote Number and

. To ensure proper fax
reception, hang up the extension phone only after you have confirmed that fax
reception has begun. Confirm that the fax reception has begun by having the
extension telephone connected directly to the fax. Furthermore, there is no sound
when fax reception begins.

Turning on Remote Reception:

F actory setting: 1 (ON)

Step Press these keys Comments

1 “OPTION SETTING” will appear

FUNCTION

GHI

in the display.

2 “REMOTE RECEPTION” will

appear in the display.

3 Press 1 to turn Remote
4 Press the STOP key twice to

STOP

or

ABC

Reception on, or 2 to turn it off.

STOP

exit.

.

INITIAL SETTINGS

2-17

F ax Setup

Setting a Fax Remote Number:
Factory setting: 5

Step Press these keys Comments

1 “OPTION SETTING” will appear

FUNCTION

GHI

in the display.

2 “FAX REMOTE NUMBER” will

appear in the display.

3 Enter the number you would

4 “STORED” will appear in the

5 Press the STOP key twice to

ENTER

STOP STOP

to

PBX setting

The unit is connected to a PBX, you can program unit to access automatically public
line outside PBX.

Factory setting: 2 (OFF)

Step Press these keys Comments

1 “OPTION SETTING” will appear
2 “PBX SETTING” will appear in

FUNCTION

ABC

3 Press 1 (YES) if the unit is

or

4 “PBX SELECT” will appear in

or

WXYZ

GHI

ABC

ABC

like to use as the Fax Remote
Number.

display.

exit.

in the display.

the display.

connected to a PBX.
Press 2 (NO) if the unit is
connected to a public line.

the display.
This parameter permits to define
how connection of a call from a
PBX to an external line is made.
For more details about this
mode, see operator's guide of
your PBX or contact support
department of PBX dealer.
Press 1 for “FLASH” mode.
Press 2 for “ID PBX” mode.

5 “PBX ID CODE” will appear in

6 Press ENTER key to continue.
7 Press the STOP key twice to

2-18

ENTER

STOP

WXYZ

STOP

INITIAL SETTINGS

the display.
Enter identification number of
your PBX (max. 3 digits)

exit.

Fax Setup

Storing Numbers for Automatic Dialing

Automatic Dialing is a quick and convenient way to dial by using only a Rapid key (Rapid
Ke y Dialing), or pressing the SPEED/SEARCH ke y and select the SPEED and entering a
two digit number (Speed Dialing).

T o use A utomatic Dialing, you must first store the full n umber. The w ay you store it depends
on whether you want to use it for Rapid Key Dialing or Speed Dialing:

Note:

If the unit is connected to a PBX, the numbers dialed in automatic dialing are automatically
transferred to the public line (y ou should not enter access code etc.) in order to obtain the
external line in case of registred numbers. In case of an internal number of the PBX, push
the SPEAKER key in order to insert the R character at the beginning of the number (when
you are in step 6, as shown below) ; this will cancel the automatic dialing of the access
code.

Storing numbers

Use the following procedure to store numbers for Rapid Key Dialing or Speed Dialing:

Step Press these keys Comments

FUNCTION

1 “ENTRY MODE” will appear in

DEF

the display.

2 “FAX NUMBER MODE” will
3 “FAX NUMBER SET” will
4 To store a Rapid key number,

01

(example)

ABC

TUV

ENTER

ABC

JKL

ABC

WXYZ

5 “ENTER FAX NUMBER” will
6 Enter the fax number

(example: 2015298200)

7 “ENTER NAME” will appear in

ENTER

8 Enter the name of the location

JKL

ABC

9 “CHAIN DIAL” will appear in

ENTER

GHI

. . .

(example)

appear in the display.

appear in the display.

press a Rapid key. To store a
Speed Dial number, press two
number keys (“00” to “99”).
“PRESS ENTER KEY” will
appear in the display.

appear in the display.

(maximum of 20 digits
including pauses) using the
number keys.

the display.

or party (maximum of 20 digits
including pauses) by pressing
number keys as described in
“How to Enter Characters ” in
this chapter. If you do not want
to enter a name, skip this step.

the display.

INITIAL SETTINGS

2-19

F ax Setup

10 Press “1” if you want to specify

ABC

or

the number as a Chain Dialing
number (see “Chain Dialing for
Long Numbers” in this section).

Otherwise, press “2”.

11 Return to Step 4 to store

another number, or press the

STOP

STOP

Step 4 or

Note: You may need to add a pause between certain digits in the number to allow

time for connection. For example, if you are on a PBX telephone system that

STOP key a number of times
until you exit. If the number is a
Rapid key number, you can
write the name on the label
above the appropriate Rapid
key .

. . .

requires an access number, such as “9”, to be dialed to access an outside
line, you will need to enter a pause between the access number and the fax
number of the other party . Pauses are entered by pressing the REDIAL PAUSE
key (2 seconds per pause). If necessary, several pauses can be entered in a
row.

Use the following procedure to clear numbers:

Step Press these keys Comments

1 “ENTRY MODE” will appear in

FUNCTION

DEF

the display.

2 “FAX NUMBER MODE” will

appear in the display.

3 Select CLEAR. “FAX NUMBER

ABC

CLEAR” will appear in the
display.

4 To clear a Rapid key number,

01

(example)

. . .

5 “CLEARED” will appear in the
6 Return to Step 4 to clear

ENTER

STOP

STOP

Step 4 or

2-20

INITIAL SETTINGS

press the appropriate Rapid
key. To clear a Speed Dial
number, enter the 2-digit
number with the number keys .
“PRESS ENTER KEY” will
appear in the display. If there is
no number stored under that
Rapid key or Speed Dial
number, “NO NUMBER
STORED” will appear in the
display.

display.

another number, or press the
STOP key a number of times
until you exit.

F ax Setup

Chain Dialing for Long Numbers

The maximum number of digits which may be entered when storing a fax number is

20. If you need to store a number which is longer than 20 digits, use Chain Dialing.
Chain Dialing allows you to combine two or more Automatic Dialing numbers, or use

an Automatic Dialing number followed by additional digits entered manually with the
number keys , to dial a single n umber. In addition to being convenient for storing long
numbers, it allows y ou to store an area code or access code as an Automatic Dialing
number.

For example, to store a 36 digit number for Automatic Dialing, you must break it into
two parts:

1. Store the first 20 digits into one Speed Dial number (“01”, for example) using the
storing procedure described in the preceding section, and press “1” in Step 10 of
that procedure to specify it as a Chain Dialing number (this tells the machine to
wait for the remainder of the telephone number when dialing).

2. Store the remaining 16 digits into a separate Speed Dial number (“02”, for example),
and this time press “2” in Step 10 of the storing procedure to specify that it is not a
Chain Dial number (this tells the machine that the final part of the number has been
dialed).

In this way, you specify all parts of the n umber except the last as a Chain Dial number .

Note: The maximum number of digits that can be dialed at one time by Chain Dialing

is 50.

INITIAL SETTINGS

2-21

F ax Setup

Storing Numbers Under Group Keys

Group keys allow y ou to dial a group of fax n umbers by simply pressing the appropriate
Group key once. They are con v enient for the Broadcasting function, which is used to
transmit a document to a group of fax machines.

All Rapid keys can be programmed as Group keys. To program or clear a group key,
follow the steps below. Note that one k ey cannot be prog rammed as both a Rapid ke y
and a Group key at the same time.

• Up to 50 fax numbers can be stored in one Group key.

• Only Rapid keys and Speed Dial numbers can be stored in a Group key. No full

numbers can be stored.

Use the following procedure to store numbers under Group keys:

Step Press these keys Comments

1 “GROUP ENTRY MODE” will
2 Press “1” (SET) to program a

FUNCTION

or

JKL

appear in the display.

ABC

Group key, or “2” (CLEAR) to
clear a Group key.

3 Setting:

01

(example)

4 Enter fax numbers using one or

5 “ENTER GROUP NAME” will

02

ABC

ENTER

2-22

. . .
. . .

09

ABC

ABC

(example)

INITIAL SETTINGS

Press the Rapid key you wish to
use as a Group key . “GROUP
#=XX” will appear in the display,
followed by “DIAL #=”

Clearing:

Press the Group key you wish
to clear, and then go to Step 7.

both of the following methods:

• Press one or more Rapid
keys.

• Enter one or more Speed
Dial numbers with the
number keys.

appear in the display.

F ax Setup

6 Enter the name of the group

(maximum of 20 digits including
pauses) by pressing number
keys as described in “How to
Enter Characters” in this
chapter. If you do not want to

(example)

enter a name, skip this step.

7 Setting:

ENTER

8 Return to Step 3 to program/

Step 3 or

STOP

STOP

. . .

“GROUP SET” will appear in
the display.

Clearing:

“GROUP #=XX CLEARED” will
appear in the display.

clear another Group key, or
press the STOP key a number of
times until you exit.

INITIAL SETTINGS

2-23

Using the Unit with an Answering Machine

Quiet Detect Time

Quiet Detect Time is the function that enables the unit to be used along with an
answering machine for both phone messages and faxes. After the answering
machine has answered, any duration of silence longer than a certain threshold
time will prompt the unit to take over the line and prepare to receive a fax. The
Quiet Detect Time can be set from 00 to 10 seconds, following the procedure
below.

Factory setting: 05

Step Press these keys Comments

1 “A.M. MODE” will appear in the

FUNCTION

TUV

display.

2 “QUIET DETECT TIME” will

appear in the display.

3 Enter the Quiet Detect Time in

seconds, from 00 to 10.

to

4 “STORED” will appear in the

5 Press the STOP key twice to

Notes:

•

The unit has been set at the factory for a Quiet Detect Time of 5 seconds, which
gives the best performance for most answering machines. However, you may have
to adjust the Quiet Detect Time depending on your ans wering machine’s disconnect
time, the time before the machine disconnects the line after a period of silence. If
your machine has a short disconnect time, you may have to shor ten the Quiet
Detect Time. However, if the unit is interrupting callers in the middle of messages,
you should set a longer Quiet Detect Time.

•

If there is a pause at the end of your answering machine message, make sure that
the Quiet Detect Time is longer than this pause.

•

Setting Quiet Detect Time to 00 turns the function off. However, the unit will not be
able to receive faxes sent using manual dialing (picking up the receiver, dialing the
number, and pressing the FAX START key when the fax tone is heard), unless the
sender follows the procedure described below.

ENTER

STOP

STOP

(Setting “00” turns off Quiet
Detect Time)

display.

exit.

2-24

INITIAL SETTINGS

Using the Unit with an Answering Machine

If Quiet Detect Time is not working properly...

With some answering machines, there is simply no Quiet Detect Time that will
allow both reception of faxes and uninterrupted voice messages. Even in this
case, however, you can set up the unit to receive both phone and fax messages
from callers on touch-tone lines. Follow this procedure:

1. Set the Quiet Detect Time to 00.

2. Alter your phone message to tell callers that they can send a fax by pressing the
Remote Reception Number (factory set to 5), followed by the “
then the FAX START key of their fax machine.

” key twice, and

Answering Machine Backup

There may be times when the tape on your answering machine becomes full, or
when the answering machine itself malfunctions. It is still possible to receive faxes
even under these conditions, however, by turning on the Auto Receive function. The
unit will automatically answer all calls after five rings. To use this function, follow the
procedure below.

F actory setting: 2 (OFF)

Step Press these keys Comments

1 “A.M. MODE” will appear in the
2 “SELECT AUTO RECEIVE” will
3 Press 1 to turn Auto Receive
4 Press the STOP key twice to

FUNCTION

ABC

or

STOP STOP

TUV

display.

appear in the display.

ABC

on, or 2 to turn it off.

exit.

Note: If you are using Auto Receive, make sure that your answering machine is set

to answer on four r ings or less. Otherwise, the unit will take over all calls,
preventing callers from leaving voice messages.

INITIAL SETTINGS

2-25

Notes

2-26

INITIAL SETTINGS

3. CHOOSING SUITABLE MEDIA

Originals Suitable for Faxing

Make sure that the documents you want to fax meet specifications and guidelines
listed in this section.

Size and Weight

The size and weight of documents that you can load in the ADF (Auto Document)
depend on whether you load one sheet at a time or several sheets at once.

When using the ADF
One sheet at a time:

52 g/m

(14 lbs.)

2

85 g/m

(23 lbs.)

2

140 mm

(5.5")

216 mm

(8.5")

257 mm

(10.1")

500 mm

(19.7")

Several sheets at once:

52 g/m

(14 lbs.)

2

85 g/m

(23 lbs.)

2

140 mm

(5.5")

364 mm

(14.3")

216 mm

(8.5")

257 mm

(10.1")

Note: When feeding in a long document, grasp the document at the edges to guide

it into the unit.

When using the original table

Maximum

257 mm

(10.1")

364 mm

(14.3")

Note: Whether you are using the faxing functions of the unit, your documents

(originals) are, in effect, being scanned through the unit. The area of a
document that is scanned by the unit while faxing is slightly smaller than the
actual document (original) size. Any text or graphics outside this area will not
be scanned.

Scanning length: The length of the sheet minus 4mm from both the

top and bottom edges.

CHOOSING SUITABLE MEDIA

3-1

Originals Suitable for F axing

Unsuitable Originals

General guidelines:

• All clips, staples, and pins should be removed from originals before they are used.
If these are not removed, they may damage the unit.

• Ink, glue, and correction fluid on originals must be completely dry before using the
documents with the unit.

• Originals that are in some way dangerous to the internal mechanisms of the unit
should not be used.

• When faxing, any writing on the originals that is yellow, yellowish-green, or light
blue cannot be transmitted.

The following kinds of originals should not be used:

• Originals with a glossy coating

• Originals with static electricity

• Originals with tears, folds, or curls

• Originals that have become stuck together and cannot be easily separated

• Originals with holes, windows, or perforations

• Transparency films, tracing paper, or other transparencies

• Originals with plastic or metallic coatings

Notes:

• TOSHIBA does not accept any responsibility for the loss or damage of originals.

• It is a good idea to copy valuable originals on a flat-bed copier before using them

with the unit.

3-2

CHOOSING SUITABLE MEDIA

4. HO W T O USE THE F AX FUNCTION

The standalone fax component of your unit offers a range of sophisticated features
that allow you to control image quality, reception mode, broadcasting, polling, and
transmission priorities. Functions such as sending documents from memory and
substituting reception into memory are greatly enhanced by the large memory capacity .

Sending Documents

Setting the Document

This section describes setting documents in the ADF (Auto Document Feeder) or on
the original table.

When Using the ADF:

Confirm that there are no

1

documents on the original table,
and that copying is not in
progress, then gently close the
original cover.

Adjust the document guides to

2

the width of your document.

Place the document face up and

3

push it gently into the document
tray. The top edge of the
document should enter the fax
first.

There are two ways to send the

4

fax:

• To scan the document into
memory, then dial and transmit,
continue with the “Dialing and
Transmitting” section.

• To dial and transmit the document
directly without first scanning it into
memory, press the DOCUMENT
key . “DIRECT SEND” will appear
in the display. Continue with the
“Dialing and Transmitting” section.

HOW T O USE THE F AX FUNCTION

Original face up

4-1

Sending Documents

When placing the Original on the Table:

Confirm that there are no

1

documents in the ADF, and open
the original cover.

Place the document face down on

2

the original table. Align the
document according to the
original scale in the illustration
below. (Line up the center of the

edge of the document with the (
mark.)

Original scale

mark

Gently close the original cover.

3

Note: When using the original table, do not set documents in the ADF.

)

4-2

Press the BOOK SEND key to

4

scan the page into memory.

Select the document size from

5

those displayed.

You can now make resolution or
contrast settings as described in
the next section and dial and
transmit the fax. (See “Dialing and
Transmitting” in this chapter)

Press the BOOK SEND key. If you

6

have more than one document to
read into memory, place the next
page, and press the BOOK SEND
key to read each page.

HOW TO USE THE F AX FUNCTION

Sending Documents

Optional T ransmission Settings

There are several transmission settings that you can make before dialing and
transmitting a document.

Resolution

Your fax has four resolution settings:

• HALF T ONE

Use HALF TONE for photographs and illustrations. The original will be reproduced
in 256 shades of gray.

• STANDARD

Use STANDARD for ordinary documents. This setting gives you the fastest
transmission.

• FINE

Use FINE for improved reproduction, especially with documents containing small
letters or fine drawings.

• S. FINE

Use SUPER FINE when you need the highest quality of reproduction.

If you do not change the setting, the document will automatically be sent in
STANDARD mode.

BOOK SEND

RESOLUTION CONTRAST BROADCAST

FUNCTION

ENTER

AUTO
MANUAL
A.M.

RECEPTION

MODE

Note: If the document is B4 size, you cannot use the HALF TONE setting in the

following situations :

• With the Memory function

• For a Broadcast operation

• For a Timer operation

• For sending from the original table

• With the Memory Polling function

Contrast

The fax automatically controls the contrast, but you can also control it manually. To
do this, press the CONTRAST key one or more times until the desired contr ast settings
appear in the display. The three contrast levels are light, medium, and dark.

ENTER

BOOK SEND

FUNCTION

RESOLUTION CONTRAST BROADCAST

HOW T O USE THE F AX FUNCTION

AUTO
MANUAL
A.M.

RECEPTION

MODE

4-3

Sending Documents

Cover Sheet

You can have your fax generate a cover sheet and send it as the last page of the
transmission. The cover sheet includes the date and time, the sender’s name and
number, and the receiv er’s name and number if an automatic dialing number is used.
The total number of pages sent is indicated on the bottom.

To include a cover sheet with a transmission, follow these steps:

F actory setting: 2 (OFF)

Step Press these keys Comments

or

PQRS

appear in the display.

ABC

sheet function on, or “2” to
turn it off.

1 “COVER SHEET MODE” will

FUNCTION

2 Press “1” to tur n the cover

3 If you pressed “1” in the

ABC

(example: URGENT)

Note: The receiver's name must be programmed in either the Rapid Key or Speed

Dial function for it to appear on the Cover Sheet.

previous step, select a
message by entering a
number from 2 to 6 as shown
below, or enter 1 if you do not
want to include a message.

1: NO MESSAGE
2: URGENT
3: IMPORTANT
4: CONFIDENTIAL
5: PLS. DISTRIBUTE
6: PLS. CALL BACK

4-4

HOW TO USE THE F AX FUNCTION

Sending Documents

Auto Cover Sheet

If you want to send a cover sheet with your fax transmissions regularly, this function
is very useful. This function differs from the Cover Sheet function in two ways. First,
the Cover Sheet function must be programmed before every fax you want to use it
with; the A uto Cover Sheet function will send a co ver sheet with ev ery fax transmission
unless you turn it off. No message is included on the cover sheets generated by the
Auto Cov er Sheet function. Please note that the Cov er Sheet function is the dominant
of the two, so an ideal way to use the two together is to always leave Auto Cover
Sheet on, then use the Cover Sheet function to attach messages or not attach a
cover sheet to certain transmissions.

Use the procedure below to turn the Auto Cover Sheet function on or off:
Factory setting: 2 (OFF)

Step Press these keys Comments

1 “OPTION SETTING” will

FUNCTION

2 “AUTO COVER SHEET” will
3 Press 1 to turn the function

or

GHI

appear in the display.

DEF

appear in the display.

ABC

on, or 2 to turn it off.

4 Press the STOP key twice to

STOP

STOP

exit.

Note: The receiver's name must be programmed in either the Rapid Key or Speed

Dial function for it to appear on the Auto Cover Sheet.

HOW T O USE THE F AX FUNCTION

4-5

FAX START

Sending Documents

Dialing and Transmitting

Once you have set the document (either in the automatic document feeder or on the
original table), and have selected the desired transmission settings, you are ready to
dial the number of the receiving fax machine and transmit the document. You can choose
from one of the several ways of dialing that best suit your needs.

Direct Keypad Dialing

If the number of the fax you want to reach is not a Rapid key or Speed Dial number,
use Direct Keypad Dialing to manually enter it using the following procedure:

Confirm that you have correctly

1

set the document in the automatic
document feeder or on the
original table. (See “Setting the
Document” in this chapter)

Enter the number of the fax

2

machine you want to send to by
pressing the number keys.

GHI

ABC

JKL

DEF

MNO

Check the display. If the number

3

of the receiving machine is shown
correctly, press the FAX START
key.

• If it is not correct, press the STOP
key to backspace and clear one
digit at a time, and then enter the
correct number.

4-6

HOW TO USE THE F AX FUNCTION

PQRS

TUV

WXYZ

Sending Documents

Rapid Key Dialing

If the number you want to dial has been stored as a Rapid k ey number (see “Storing
Numbers for Automatic Dialing” in Chapter 2), you can dial it by pressing the
appropriate Rapid key as shown:

01 02 03 04 05

06 07 08 09 10

11 12 13 14 15

16 17 18 19 20/POLL

Speed Dialing

If the number you want to dial has been stored as a Speed Dial number, you can dial
it using the following procedure:

Press the SPEED/SEARCH key

1

and then enter the 2-digit number
by pressing the number keys (see
“Storing Numbers for Automatic
Dialing” in Chapter 2).

SPEED/
SEARCH

GHI

PQRS

ABC

DEF

JKL

MNO

TUV

WXYZ

Check the display. If the name or

2

number shown is correct, press
the FAX START key. (If it is not
correct, press the STOP key and
then repeat Step 1.)

HOW T O USE THE F AX FUNCTION

FAX START

4-7

Sending Documents

Chain Dialing

The Chain Dialing function allows you to combine an Automatic Dialing number set
for Chain Dialing (see “Stor ing Numbers for Automatic Dialing” in Chapter 2) with
another Automatic Dialing number or digits entered manually with the number keys
to dial one phone number up to 50 digits long. The following are some examples of
how this can be done:

• Enter Speed Dial numbers that you hav e programmed for Chain Dialing. F or example,

if you have stored the first part of a fax number in Speed Dial number 22 and the
second half in Speed Dial number 27, press the SPEED/SEARCH key and “22”,
then the SPEED/SEARCH key and “27”. Then press the FAX START key to begin
transmission.

• Press a Rapid key that is set f or Chain Dialing and then manually enter a number by

pressing the appropriate number keys. Press the FAX START key after the final
number key to begin transmission. (You can use this method, for example, when
you have stored a long distance access code into a Rapid k ey , and w ant to dial this
in combination with a number that is not stored as an automatic dialing number.)

4-8

HOW TO USE THE F AX FUNCTION

Sending Documents

ABC

Using the SEARCH Key

If you do not remember the Rapid key or Speed Dial number in which you have
stored a particular fax number, y ou can search for the number by following the steps
below:

Press the SPEED/SEARCH key

1

twice.

Enter the first letter of the stored

2

name by pressing the appropriate
number key (the key below the
marked letter) until the letter
appears in the display. If the name
begins with a special character or
number, press “1”.

• If you do not remember the first
letter, go to Step 3 and scroll
through the list from the
beginning.

Press the left and right arrow (

3

) keys to scroll through the
names (numbers if you pressed
“0”). Stop when the desired name
appears in the display.

SPEED/
SEARCH

ABC ABC

(example: “B”)

or

Press the FAX START key. The

4

document will be automatically
transmitted once the connection is
made.

FAX START

Redialing

You can send a fax to the number you last dialed by pressing the REDIAL/PAUSE
key, followed by the FAX START key or Rapid key 20/POLL.

REDIAL/
PAUSE

HOW T O USE THE F AX FUNCTION

FAX START

4-9

Receiving Faxes

You can set the unit to one of three modes of reception, AUTO, MANUAL, or A.M.
(Answering Machine). To select the reception mode, press the RECEPTION MODE
key until the light next to the desired mode comes on.

ENTER

BOOK SEND

RESOLUTION CONTRAST BROADCAST

FUNCTION

AUTO
MANUAL
A.M.

RECEPTION

MODE

Using AUTO Mode

Select AUTO mode when you only want to receive faxes on your telephone line. The
unit will automatically answer all calls and receive incoming faxes.

Using MANUAL Mode

MANUAL is the most convenient mode for receiving phone calls if you have an

extension phone. To have true manual mode, the unit must be set to not answer while
in MANUAL mode (see “Setting the Number of Rings f or Manual Reception” in Chapter

2). Y ou can also receiv e faxes; how e v er, all calls must first be answered by picking up
the receiver on the extension phone or telephone connected to the same line.

Using A.M. Mode

Select this mode when an answering machine is connected to the unit and you w ant
the answering machine to answer all calls. This allows you to receive both voice
messages and faxes when you are out.

4-10

HOW TO USE THE F AX FUNCTION

Optional Reception Settings

The unit has various optional settings for the reception of f axes.

Receive Reduce

You may on occasion receive faxes that are larger than the paper loaded in the unit.
To ensure that you do not lose any part of the original, you should use the Receive
Reduce function, which scales the fax to the printing paper size. To use this feature,
follow this procedure:

Factory setting: 1 (auto reduction)

Step Press these keys Comments

1 “OPTION SETTING” will

FUNCTION

2 “RECEIVE REDUCE” will

GHI

appear in the display.

GHI

appear in the display.

3 Select one of the reduction

settings listed below by
pushing the corresponding
number key:

ABC

or

4 Press the STOP key twice to

STOP

STOP

1 (AUTO REDUCTION):
Automatic reduction
depending on size of original
and printing paper.
2 (NO REDUCTION):
No reduction

“STORED” will appear in the
display.

exit.

HOW T O USE THE F AX FUNCTION

4-11

Optional Reception Settings

Footer Printing

You can choose whether or not to have a footer with the sending machine’s ID
information (name, number, etc.) printed out.

Factory setting: 2 (OFF)

Step Press these keys Comments

1 “OPTION SETTING” will

FUNCTION

2 “FOOTER PRINT” will appear
3 Press 1 to print footers, or 2 to
4 Press the STOP key twice to

STOP

or

GHI

appear in the display.

WXYZ

in the display.

ABC

not print them.

STOP

exit.

When using manual sending and receiving

You need to use the SPEAKER key or an extension telephone to perfor m manual
sending and receiving. For information about connecting and extension telephone
see “Connecting Other Devices” in Chapter 1 for details.

When the extension telephone

1

rings, pick up the handset and
converse.

. If the SPEAKER key is used to

answer a call you cannot converse.

Note: You cannot use the SPEAKER key for fax transmission/reception while

2

copying is in progress.

When the hanset is off hook or
the SPEAKER key is used, press
the FAX START key.

. When there are originals in the

ADF, the machine senses the
presence of the originals and
displays the message.
Press “1” to send. Press “2” to
receive.

4-12

HOW TO USE THE F AX FUNCTION

Special Functions

Memory

Your unit has a memory area that can be used to store both incoming and outgoing
documents.

• Approximately 120 pages of av erage content can be held in memory for transmission.
Less can be held if any of the pages were scanned using fine or superfine resolution.

Memory Backup

• The unit uses a lithium-ion battery to keep automatic dialing numbers and other
programmed data in memory when the power is turned off (when the unit is
unplugged). Battery power is consumed primarily when the power is urned off.
With the power kept continuously off, the life of the battery is about 5 years. If
the battery dies, have your dealer or retailer replace it. Do not try to replace it
yourself.

• When documents are stored in memory, do not turn the power off. If power to
the unit is cut off due to power shortage or other causes, the fax memory data
will be kept approximately one hour. However, if power to the unit is cut off
within 10 minutes of it being turned on, fax memory data may not be saved.

Substitute Reception into Memory

This is a back-up function that is automatically activated if y our f ax runs out of paper ,
the imaging cartridge needs replacement, or the paper jams.

The message “FAX RX IN MEMORY” will only appear in the display at the time the
document is initially received into memory. After reception is complete, one of the
following messages , “REPLA CE TONER,” or “PAPER JAM” will appear in the display.

When you add paper (and set the paper size), replace the imaging cartridge, or clear
the jam, the stored documents will automatically be printed out.

• If you received documents in memory because the fax ran out of paper, be sure to
add paper which is the same size as the paper previously used. If not, the document
print-out size may not match the size of the printing paper.

Caution!

If documents received in memory are lost due to a power failure or other

•

interruption in the power supply, a POWER FAIL REPORT will be printed out
when the power is restored. This gives available information about the faxes
lost, including the fax numbers of the transmitting machines.

HOW T O USE THE F AX FUNCTION

4-13

Special Functions

Data T ransfer

If there is a problem with the unit, you can use the Data Transfer function to have
received fax es read into memory and then sent to a different f ax machine f or printing.
This function is used when you cannot print received faxes, for example when the
unit runs out of toner, a misfeed occurs.

Factory setting: 2

Step Press these keys Comments

1 “RX DATA TRANSFER” will

2 “FAX NUMBER” will appear in

FUNCTION

ABC

appear in the display.

the display.

3 Enter the transferring fax

TUV

ABC

PQRS

DEF

number (maximum 20 digits)

ABC

GHI

PQRS

TUV

by pressing the number keys.

(example : 18002374278)

4 “RX DATA TRANSFER” will

ENTER

appear in the display.

5 “TRANSFER ?” will appear in

the display.

6 Press 1 to turn Data Transfer

or

ABC

STOP

on, or 2 and the STOP key to
turn it off.

4-14

HOW TO USE THE F AX FUNCTION

Special Functions

Transmission Reservation

When your fax is b usy receiving a document or transmitting a document from memory ,
you can “reserve” a transmission by setting the document on the original table, reading
it into memory , and entering the fax number . Once the current operation is completed,
your fax will automatically dial the number and transmit the document saving you
from having to wait.

When using the ADF :

Confirm that there are no

1

documents on the original table
and that copying is not in progres,
then gently close the original
cover.

Adjust the document guides to the

2

width of your document.

Place the document face up and

3

push it gently into the ADF. The
top edge of the document shoudl
enter the fax first.

• Adjust the resolution and/or

contrast settings if desired. Note
however that you cannot use the
HALF TONE resolution setting
with B4 size documents.

Original face up

Enter the number of the receiving

4

machine using one of the
following methods:

• Press a Rapid key.

• Press the SPEED/SEARCH key

and enter a Speed Dial number.

• Enter a full number with the

number keys.

Press the FAX START key if you

5

entered a Speed Dial number or a
full number.

• The number will be dialed once the

current operation is completed, and
transmission will begin once the
connection is made.

HOW T O USE THE F AX FUNCTION

SPEED/
SEARCH

(example)

4-15

Special functions

When using the original table :

Confirm that there are no

1

documents in the ADF and that
copying is not in progres, then
gently close the original cover.

Place the document face down on

2

the original table. Align the
document according to the
original scale in the illustration
below. (Line up the center of the

edge of the document with the (
mark.

• Adjust the resolution and/or
contrast settings if desired.

Original scale

mark

Gently close the original cover.

3

Note : When using the original table, do not set documents in the ADF.

Press the BOOK SEND key to

4

scan the page into memory.
Select the document size from

5

those displayed.

• Adjust the resolution and/or
contrast settings if desired.Note
however that you cannot use the
HALF TONE resolution setting
with B4 size documents.

Press the BOOK SEND key. If you

6

have more than one sheet to read
into mmory, place the next page,
and press the BOOK SEND key to
read each page.

)

Continue with steps 4 ad 5 in the

7

previous section, “Using the ADF”.

Note : If the document is removed from te document tray after a transmission

reservation is set, the reservation will be canceled.

4-16

HOW TO USE THE F AX FUNCTION

01

02 09

Special Functions

Broadcasting

This function allows you to send the same document to as many as 50 different
locations with just one operation. Once the document is loaded, it is scanned and
stored in memory. The fax numbers you have entered are then automatically dialed
in succession, and the document is transmitted to each location.

• To enter the fax numbers of the receiving machines, you must use Rapid keys,
Speed Dial numbers, or Group keys; no fax numbers can be entered manually.

Place the document face up and

1

push it gently into the document
tray.

• Adjust the resolution and/or

contrast settings if desired.

Original face up

Press the BROADCAST key.

2

Dial the numbers of the receiving

3

units using one or more of the
following methods:

• Press one or more Rapid keys.

• Enter Speed Dial numbers with

the number keys, for example
Speed Dial numbers 01, 02,
through to 09.

• Press one or more Group keys.

HOW T O USE THE F AX FUNCTION

BROADCAST

. . .

(example)

4-17

Special Functions

Press the FAX START key.

4

Transmission will begin.

FAX START

Broadcasting using a Group key

If the fax machines to which you want to broadcast have all been programmed into
one Group key, you can perform the broadcasting operation using the following
simplified procedure. Refer to “Storing Numbers Under Group Keys” in Chapter 2.

Place the document face up and

1

push it gently into the document
tray.

• Adjust the resolution and/or
contrast settings if desired.

Original face up

Press the appropriate Group key.

2

Transmission will begin.

If the memory becomes full while the
document is being scanned,
“MEMORY FULL” will appear in the
display.

• Press the FAX START key to
transmit the pages that have been
stored up to that point in memory.

• Press the STOP key to cancel the
entire transmission.

4-18

HOW TO USE THE F AX FUNCTION

19

(example)

Special Functions

Polling

Polling allows you to request another fax machine to send a document to your fax
machine. In other words , the receiving fax machine, not the transmitting f ax machine,
activates the transmission. You can use your fax to both poll and be polled by others.

Setting the Polling Key

To use the polling function, you must first set Rapid ke y 20/POLL for use as a polling
key. This is done by following the procedure shown below.

• The polling key cannot be used for both Rapid Key Dialing and Polling. If it has
already been programmed for Rapid K ey Dialing, you must clear it first as described
in “Storing Numbers for Automatic Dialing” in Chapter 2.

Step Press these keys Comments

1 “ENTRY MODE” will appear in
2 “POLLING FUNCTION” will
3 Press “1” to turn the polling
4 Press the STOP key twice to

FUNCTION

GHI

or

STOP

DEF

the display.

appear in the display.

ABC

function on, or “2” to turn it off.

STOP

exit.

Polling Other s

Dial the number of the fax

1

machine you want to poll using
one of the following methods:

• Press the SPEAKER key and dial

the full number. Wait for the fax
answer-back tone.

• Press the SPEED/SEARCH key

and enter a 2-digit Speed Dial
number.

• Enter the full number using the

number keys.

Press Rapid key 20/POLL.

2

HOW T O USE THE F AX FUNCTION

SPEED/
SEARCH

(example)

20/POLL

4-19

Special Functions

Being Polled (Memory P olling)

To allow multiple fax machines to poll your fax, or in cases where you want to free up the
Document Tray for other operations, use Memory Polling instead of Polling Standby.

Programming a Memory Polling Operation

You can choose whether to allow polling only once, or an unlimited number of times.
In the later case, your fax can be used as an electronic “bulletin board”.

• Only one document can be stored at a time for memory polling, however, you can
store multiple page documents.

• If you allow polling only once, the document will be automatically cleared from
memory after polling. If you allo w polling an unlimited number of times, the document
will remain in memory until you clear it using the procedure described in “Clearing
Documents” which follows.

• If you have a document stored in memory for polling, and you want to add to it,
following the procedure described in “Adding to Documents”.

To program a Memory Polling operation, either load the document in the automatic
document feeder or use the original table as described below . Then, set the reception
mode to AUTO (Press the RECEPTION MODE key until the AUTO light comes on).

Step Press these keys Comments

1 “MEMORY POLL MODE” will

FUNCTION

WXYZ

appear in the display. “1: TIME
2: REPEAT” will appear at the
bottom of the display.

2 “SET RESOLUTION &

CONTRAST THEN ENTER”
will appear in the display.

RESOLUTION

3 Adjust the resolution and/or
4 When using the automatic

5 Press the STOP key twice to

ENTER

STOP

CONTRAST

contrast settings if desired.

document feeder, press
ENTER key. When using the
original table, follow steps 1-6
in the section “Setting the
Document” in this chapter.
“STAND-BY” will appear in the
display, and the document will
be scanned into the unit’s
memory.

STOP

exit.

4-20

HOW TO USE THE F AX FUNCTION

Special Functions

Adding to Documents

If you have a document stored in memory for polling, and you want to add pages to
it, use the following procedure.
If you allow polling only once, the document will be automatically cleared from
memory after polling. If you allow polling an unlimited number of times, the
document will remain in memory until you clear it using the procedure below:

Step Press these keys Comments

1 “MEMORY POLL MODE” will

FUNCTION

2 Continue with step 2 in the

WXYZ

ENTER

appear in the display. “1: ADD
2: CLEAR” will appear at the
bottom of the display.

“Programming a Memory
Polling Operation” section.

Clearing Documents

Step Press these keys Comments

1 “MEMORY POLL MODE” will

2 The date and time will return

FUNCTION

ABC

WXYZ

ENTER

appear in the display. “1: ADD
2: CLEAR” will appear at the
bottom of the display.

to the display.

HOW T O USE THE F AX FUNCTION

4-21

Special Functions

Timer Operations

The timer function allows you to set a transmission or polling operation to be perf ormed
automatically at a time you specify. Up to three transmission operations or polling
operations can be set at any one time, and the times they will be performed can be
specified up to a week in advance.

You can use this function, for example, to take advantage of lo wer nighttime telephone
rates without having to be there when the operation is performed.

• For a timer transmission, scan the document into memory when you set the
transmission. Scanning the document into memor y is convenient because you do
not have to worry about document mix-ups or forgetting to load the document.

• If the memory becomes full while the document is being scanned, “MEMORY FULL”
will appear in the display.

• Press the FAX START key to transmit the pages that have been stored up to
that point in memory.

• Press the STOP key to cancel the entire transmission.

• Code numbers are used to specify each day of the week. Refer to the table below

when making time settings which include a specified day.

Day

Code

4-22

Sunday0Monday1Tuesday

2

HOW TO USE THE F AX FUNCTION

Wednesday

3

Thursday4Friday5Saturday

6

Special Functions

To set a timer operation:

Step Press these keys Comments

1 “TIMER MODE” will appear in

FUNCTION

the display.

2 Select SET. “TIMER COMM.

#=1”, “TIMER COMM. #=2” or
“TIMER COMM. #=3” will
appear in the display.

3 Select “SEND MODE” or
4 Enter the time of the operation

5 Enter the code for the day of

or

DEF

ABC

or

6 “ENTER NUMBER” will appear

ENTER

ABC

ENTER

ENTER

(example)

(example)

“POLLING MODE”.

(2 digits for the hour and 2
digits for the minute).

the operation. If the operation
will be performed within 24
hours, just p ress the ENTER
key .

in the display.

7 Enter the fax number of the

JKL

(example)

8 “SET RESOLUTION &

ENTER

other machine using one of the
following methods:

• Press a Rapid key.

• Enter a Speed Dial number

with the number keys.
For a polling operation, go to
Step 11.

CONTRAST THEN ENTER”
will appear in the display.

9 If this is a transmission

RESOLUTION

10 “LOAD DOCUMENT(S)” will

ENTER

STOP

11 Press the STOP key a number

CONTRAST

STOP

(optional)

. . .

operation, adjust the
resolution and/or contrast if
desired. (Otherwise, skip this
step.)

appear in the display. If the
document is already loaded,
no message will appear in the
display.

of times until you exit.

HOW T O USE THE F AX FUNCTION

4-23

Special Functions

To cancel a timer operation:
If you need to cancel a timer operation after it has been set, follow the steps below:
If the timer operation is a transmission operation, you will need to know the number

assigned to it. If y ou do not remember the number (it appears in the displa y when you
set the operation), print out the Timer List. See “Printing Out Reports” in this chapter
for details on how to print out the Timer List.

Step Press these keys Comments

FUNCTION

1 “TIMER MODE” will

appear in the display.

2 Select “CLEAR”. “ENTER

ABC

# (1-3)” will appear in the
display.

3 Enter the 1-digit number

assigned to the operation.

ENTER

4 “CLEARED” will appear in
5 Press the STOP key twice

Anti Junk Fax

You can avoid wasting fax paper by using the Anti Junk Fax function. This function
prevents the reception of faxes from up to ten specified parties.

Factory setting : 2 (OFF)
To turn the Anti Junk Fax feature on and off, use the following procedure:

Step Press these keys Comments

1 “ANTI JUNK FAX” will

STOP STOP

FUNCTION

2 “ANTI JUNK SELECT” will
3 Turn Anti Junk Fax on or

or

(example)

MNO

ENTER

ABC

the display.

to exit.

appear in the display.

appear in the display.

off.

4 Press the STOP key twice

STOP

STOP

to exit.

4-24

HOW TO USE THE F AX FUNCTION

Special Functions

To store junk fax numbers, use the following procedure:

Step Press these keys Comments

1 “ANTI JUNK FAX” will

FUNCTION

MNO

appear in the display.

2 “JUNK FAX # MODE” will

ABC

appear in the display.

3 “ENTER JUNK FAX #” will

ENTER

appear in the display.

JKL

JKL

ABC

JKL

ABC

MNO

4 Enter the fax number

(example)

5 “STORED” will appear in

6 Return to Step 3 to enter

Step 3 or

To clear junk fax numbers, use the following procedure:

ENTER

STOP

STOP

. . .

. . .

Step Press these keys Comments

1 “ANTI JUNK FAX” will

FUNCTION

ABC

MNO

(maximum of 20 digits).

the display.

another number, or press
the STOP key a number of
times until you exit.

appear in the display.

2 “JUNK FAX # MODE” will

appear in the display.

ABC

3 “JUNK FAX # CLEAR” will

appear in the display.

4 Enter the number of the fax

5 Return to Step 4 to clear

Step 4 or

STOP

STOP

ENTER

(example)

. . .

number to clear.
“CLEARED” will appear in
the display.

another number, or press
the STOP key a number of
times until you exit.

HOW T O USE THE F AX FUNCTION

4-25

Printing Out Reports

TIMER LIST

SEP-21-1999-TUE 9:39

1 12:02 MON

SEND

STANDARD 1 ABC
2
3

TIMER OPERATION
# RESERVED TIME

TYPE

RESOLUTION RECEIVER PAGES

P. 01

The unit is capable of printing a range of reports on faxing activities as well as various
settings you have made. The repor ts are descr ibed below.

1. TRANSMISSIONS ACTIVITY REPORT :

Faxes sent from the unit.

ACTIVITY REPORT (SENDING)

#

START TX TIME NOTEPAGES

DATE

01 SEP-21
02
03

08:31
08:32
08:33

RECEIVER

2
0-0389741410
0-0389741410

TOTAL : 22"

2. RECEPTIONS ACTIVITY REPORT :

Faxes received by the unit.

ACTIVITY REPORT (RECEIVING)

#

DATE

01 SEP-21 4509 1 OK09:35 PM 42"

START

SENDER

TOTAL :

3. TIMER LIST:

ID numbers for timer operations.

00"
00"
22"

RX TIME NOTEPAGES

42"

1

0
0
1

TYPE
SEND

SEND
SEND

TYPE

RECEIVER

P. 01

SEP-21-1999-TUE 9:36

CANCEL
DOCUMENT JAM
OK

P. 01

SEP-21-1999-TUE 9:36

4-26

4. FAX NUMBER LIST:

Fax numbers stored in the unit as either Rapid key or Speed Dial numbers.

P. 01

CHAIN DIAL

RAPID/
SPEED #

R01
R06

NAME
ABC

DEF

FAX NUMBER LIST

FAX NUMBER

0123456789
GROUP STORED

SEP-21-1999-TUE 9:36

HOW TO USE THE F AX FUNCTION

5. OPTIONAL SETTING LIST:

Currently activated optional settings.

Printing Out Reports

OPTIONAL SETTING LIST

SW #

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22

SUMMER TIME SETTING

NAME
NUMBER

ITEM SETTING

PRINT PAPER SIZE

PAPER SIZE (MAIN CASSETTE)

FINE PRIORITY
# OF RINGS AUTO RX
# OF RINGS MANUAL RX
AUTO LISTING
PRINT SELECTION
RECALL TIMES
RECALL INTERVAL
FAX REMOTE NUMBER
REMOTE RECEPTION
FAX SIGNAL RECEIVE
AUTO COVER SHEET
RECEIVE REDUCE
BEEP LENGTH
BEEP VOLUME
KEY BEEPS
INCOMING RING VOLUME
FOOTER PRINT
PBX SETTING
LANGUAGE
BATCH INDEXING

6. GROUP LIST:

Fax numbers stored under Group keys.

GROUP LIST

#

G06

NAME

DEF

REMOTE STATION ID #

R01

7. ANTI JUNK FAX NUMBER LIST:

Fax numbers designated as Anti Junk Fax numbers.

ANTI JUNK FAX NUMBER LIST

#

01

ANTI JUNK FAX NUMBER
0123456789

SEP-21-1999-TUE 9:37

AUTO

A4

OFF

2 RINGS

OFF
OFF

ERROR/TIMER

2 TIMES

5 MINUTES

5
ON
ON

OFF

AUTO

3 SECONDS

MEDIUM

ON

MEDIUM

ON

OFF

ENGLISH

ON

ON

SEP-21-1999-TUE 9:40

SEP-21-1999-TUE 9:40

P. 01

P. 01

Use the following procedure to print out reports:

Step Press these keys Comments

to

ABC

the display.

PQRS

print out the selected report.

1 “LISTING MODE” will appear in

FUNCTION

2 The unit will then automatically

HOW T O USE THE F AX FUNCTION

4-27

Printing Out Reports

Activity Report Auto Listing

It is also possible to have the unit automatically print out Transmission and
Reception Activity Reports at designated times (for example, daily, every two days,
weekly, etc.) and every 50 operations.

Factory setting : 5 (NO)

Step Press these keys Comments

1 “OPTION SETTING” will

FUNCTION

2 “AUTO LISTING” will appear in

GHI

appear in the display.

MNO

the display.

3 Press 1 for /DAY, 2 for /2 DAY,

4 Press the STOP key twice to

STOP

to

JKL

3 for /4DAY, 4 for /WEEK, or 5
for OFF.

STOP

exit.

Printing T ransaction Reports

You can choose to have various Transaction Reports printed out after certain activities
on the unit: transmission, reception, or error. To use this feature, follow this procedure:

F actory setting: 2 (ERROR/TIMER)

Step Press these keys Comments

1 “OPTION SETTING” will

FUNCTION

2 “TRANSACTION LIST” will

GHI

appear in the display.

PQRS

appear in the display.

3 Select the report setting:

1 (ALWAYS PRINT):

After each transmission,
reception, or error.

2 (ERROR/TIMER):

JKL

to

4 Press the STOP key twice to

STOP

STOP

After an error or timer
operation only.

3 (SEND ONLY):

After a transmission only.

4 (NEVER PRINT):

Never prints.

5 (ERROR ONLY):

After an error only.

“STORED” will appear in the
display.

exit.

4-28

HOW TO USE THE F AX FUNCTION

5. TR OUBLESHOO TING

Troubleshooting

Problem Check and Remedy

Dialing cannot be done. Ma ke sure that the telephone line is

No transmission takes place. Make sure that the receiving machine has

Nothing is printed at the receiving end. Make sure that the document you are

A distorted image is received at the other end. Noise on the telephone line may cause

The received document is f aint. Ask the other party to send higher contrast

Received images are distorted. Noise on the telephone line may cause

properly connected to both the unit and
the wall jack.

not run out of printing paper.
Make sure that the receiving machine is
G3 compatible. (This information should
be included in the machine’s
documentation.)
Check the display for possible error
messages.

sending is fed into the unit in the correct way.
Make sure that the receiving machine is
in working order.

distortion. Try sending the document again.
Make a copy of the document on the unit.
If the copy is also distorted, the unit may
have a problem.

documents. If the contrast is still too low,
make a copy with the unit to check it.

distortion. Have the sending par ty send
the document again.
The drum cartridge may need
replacement.

COPY SER VICE ERROR The copier will not function. Turn the po wer

FAX SERVICE ERROR (X) The fax will not function.Contact your

switch off, remove the power cord from
the outlet, and contact your TOSHIBA
dealer.

TOSHIBA dealer.

Note: If your problem cannot be solv ed by carrying out the instructions in the Check

and Remedy column above, please contact your TOSHIBA dealer.

TROUBLESHOOTING

5-1

Messages and Signals

Display Messages

Message Meaning

DOCUMENT JAM The original document is jammed.
FAX RX IN MEMORY A fa x has been received in memory

LINE ERROR Fax transmission or reception was not

MEMORY FULL The memory is full. See “Memory” under

PAPER JAM The printing paper is jammed.
PAPER SIZE ERROR The setting for the printing paper size is

SET XXX SIZE PAPER incorrect. Set it correctly. In the area

CAN NOT PRINT Imaging car tr idge empty.

CHECK COPIER COVER Front/side cover open.
P APER OUT (XXX) The paper has run out and the data is read

because the imaging cartridge needs
replacement, the fax machine has run out
of printing paper, or the paper is jammed.
The fax will be printed out automatically
once the problem is fixed.

successful. Press the STOP key to clear
the message, and then try again.

“Special Functions” in Chapter 4.

labeled “XXX”, “LTR”, “LGL” or “A4” will
appear.

Imaging cartridge not inser ted.
Imaging cartridge or dr um cartridge life
expired.

into memory. Set it correctly. In the area
labeled “XXX”, “LTR”, “LGL” or “A4” will

appear.
LOAD DOCUMENT(S) Set the document(s) in the unit.
NO RESPONSE Line error.

RETURN ORG. Paper jam in the ADF.
XX SHEET (S) When memory is full and there is a line

5-2

TROUBLESHOOTING

No answer from the receiver.

error, the display alter nates between the

RETURN ORG. and MEMORY FULL

messages.

Audible Signals

Messages and Signals

Sound T ype Duration

Continuous tone

Continuous tone

3 seconds

1 second

Meaning

Indicates the end of
transmission,
reception, or line error.

Warning tone

TROUBLESHOOTING

5-3

Notes

5-4

TROUBLESHOOTING

6. SPECIFICATIONS

SPECIFICATIONS

Compatibility: ITU-T G3
Telephone line: PSTN
Dial mode: Pulse (10 pps), tone
Modem rate: 14,400 bps with automatic fallback to 12,000,

9,600, 7,200, 4,800, or 2,400 bps

Compression method: MH, MR, MMR
Transmission time: Approximately 6 seconds

Memory: 2 megabytes of RAM

Sending document size: Maximum B4, minimum A5

Recording paper size: A4, Letter, or Legal
Automatic Document Feeding 30 sheets

(ADF):
Resolution in Text mode: Standard: 200 x 100 dpi

Resolution in Half tone mode: 200 x 200 dpi
Grayscale method in Error diffusion

Half tone mode:
Grayscale level in 256 levels

Half tone mode:
Contrast: Light, Medium, Dark
Quick scan: 14 pages per minute maximum

(using TOSHIBA standard document)
The time should be slightly different when
the line is busy.

(120 pages, when using TOSHIBA
document with a standard resolution)

(When using the ADF:
One sheet at a time: Max.257mm x 500mm,
min. 216mm x 140mm
Several sheets at once: Max. 257mm x
364mm,
min. 216mm x 140mm
When using the original table: Max.257mm x
364mm, min. 216mm x 140mm)

Fine: 200 x 200 dpi
Super Fine: 200 x 400 dpi

(Using TOSHIBA standard size document)

SPECIFICATIONS

6-1

Specifications

Broadcasting: Destination: maximum of 50 different

Polling: Modes: Polling Others, Polling from memory
Delayed faxing: 3 types selectable: Standard, Memory

Anti Junk Fax: Up to 10 numbers

Auto Cover Sheet: 6 message types selectable: “Urgent,”

Report: Transaction, power f ail, activity (send/receive)
Printable setting lists: Anti Junk Fax numbers, timer, group, phone

As a part of our policy of continuous improvement, TOSHIBA reser ves the right to
make design and specification changes for product improv ement without prior notice.
The performance specification figures indicated are nominal values of production
units. There may be some deviations from these values in individual units.

locations
Destinations: Selected from Rapid key,

Speed Dial numbers, or
Group keys

Transmission, or Polling Others

“Important,” “Confidential,” “Pls. Distribute,”
“Pls. Call Back,” and no message

number, optional setting

6-2

SPECIFICATIONS

GLOSSARY

A.M. mode:

When set to A.M. (Ans wering Machine) mode , the unit directs all incoming calls to an
answering machine connected to the same line.

Anti Junk Fax:

A faxing feature that enables the user to program up to ten fax numbers from which
he/she does not want to receive faxes.

Automatic Dialing:

A faxing feature by which the unit will automatically dial a user-programmed number
with the press of one or more keys. See Rapid Key Dialing and Speed Dialing.

AUTO mode:

When set to AUTO mode, the unit receives faxes automatically.

Broadcasting:

A form of transmitting that allows a fax to be sent to multiple fax machine locations.

Chain Dialing:

A form of dialing that allows the user to dial a long number (up to 50 digits in length)
with a combination of Rapid keys, Speed Dial numbers, or Rapid keys and manually
entered numbers.

Contrast:

The degree of difference between dark and light areas of a printed, fax ed, or scanned
document.

dpi (dots per inch):

A standardized unit of measurement used for the resolution of a scanned or printed
image.

Group Keys:

The term for multiple Rapid keys that have been programmed as a group of fax
numbers.

MANUAL mode:

When the unit is set to MANUAL mode, all calls must be answered manually by
pressing the SPEAKER key, or by lifting the handset of an external phone on the
same telephone line.

Polling:

A faxing function that allows the user to request a transmission from another fax
machine. In eff ect, the receiving f ax machine , dials the transmitting fax machine, and
activates the transmission.

GLOSSARY-i

Glossary

Rapid Key Dialing:

A form of Automatic Dialing by which only a single fax number programmed key (a
Rapid key) has to be pressed in order to dial a number.

Receive Reduce:

A faxing function that automatically scales received faxes to the size of the paper
loaded in the unit.

Reception mode:

The setting that controls how the unit responds to incoming calls. See A.M. mode,
AUTO mode, and MANUAL mode.

Remote Reception:

A faxing function by which f ax reception can be activated from an extension telephone
by entering a one-digit Fax Remote Number followed by

.

Resolution:

The amount of space between lines of a printed, faxed, or scanned document.
Generally, the higher the resolution, the higher the quality of the document or image.

Speed Dialing:

A form of Automatic Dialing done by pressing the SPEED/SEARCH key, and then
entering a programmed Speed Dial number.

T ransmission Reservation:

A faxing function that enables the user to load a fax and enter the receiving fax
number while the unit is in use. The fax is sent as soon as the unit has finished the
previous job.

GLOSSARY-ii

QUICK REFERENCE

This page summarizes the operations you can perform with this unit. For detailed
information about each operation, refer to the appropriate section of this manual.

FAX

Load the document

then following operation

BROADCASTING

TRANSMITTING DOCUMENTS

Set RESOLUTION CONTRAST MEMORY
Direct Keypad Dialing

Dial (press NUM keys)

FAX START

Rapid Key Dialing
Press Rapid key

Speed Dialing
SPEED/SEARCH

Enter Speed Dial number
FAX START

Normal Dialing
SPEAKER Dial

(Press NUM keys)
Wait for reception tone
FAX START

Redialing
REDIAL

FAX START

Set RESOLUTION/CONTRAST
Normal Broadcasting

BROADCAST

Enter Speed Dial number/Press

Rapid keys

FAX START

Using Group Key
Press GROUP key

POLLING OTHERS

Set Rapid 20 key as polling key
(FUNCTION key
3
4
1 STOP

STOP)

And set RESOLUTION/CONTRAST
Direct Keypad Dialing

Dial (press NUM keys)
POLLING (Rapid 20)

Speed Dialing
SPEED
Enter Speed Dial number

POLLING (Rapid 20)

Normal Dialing
SPEAKER
Dial (Press NUM keys)

Wait for reception tone

POLLING (Rapid 20)

QUICK REFERENCE-i

Quick reference

FUNCTION MODE
STEP 1 Press FUNCTION key

STEP 2 Press the menu number from the list below STEP 3 Press the option number from the list below

1. TIMER MODE 1. OPERA TION SET 2. OPERATION CLEAR

2. LISTING MODE 1. TRANSMISSION ACTIVITY 2. RECEPTIONS ACTIVITY

3. ENTRY MODE 1. FAX NUMBER MODE 2. DATE & TIME SET

4. OPTION SETTING 01.PRINT PAPER SIZE 02. PAPER SIZE SETTING

5. GROUP ENTRY MODE 1. GROUP SET MODE 2. GROUP CLEAR MODE

6. ANTI JUNK F AX MODE 1. ANTI JUNK SELECT (ON/OFF) 2. JUNK FAX NUMBER MODE

(SEND/POLLING)

REPORT REPORT

3. TIMER LIST 4. FAX NUMBER LIST

5. OPTION SETTING LIST 6. GROUP LIST

7. ANTI JUNK FAX NUMBER LIST

(SET/CLEAR)

3. OWN NUMBER SET 4. POLLING FUNCTION

(MAIN CASSETTE)

03. FINE RESOLUTION 04. NUMBER OF RINGS
PRIORITY AUTO RECEPTION

05. NUMBER OF RINGS 06. AUTO LISTING
MANUAL RECEPTION

07. TRANSA CTION REPORT 08. RECALL TIMES
PRINT SELECTION

09. RECALL INTERVAL 10. FAX REMOTE NUMBER

11. REMO TE RECEPTION 12. FAX SIGNAL RECEIVE

13. AUT O COVER SHEET 14. RECEIVE REDUCE

15. BEEP LENGTH 16. BEEP VOLUME

17. KEY BEEPS 18. INCOMING RING
VOLUME

19. FOOTER PRINT 20. PBX SETTING

21. LANGUAGE SETTING 22. BATCH INDEXING

(SET/CLEAR)

7. CO VER SHEET MODE 1. COVER SHEET ON 2. COVER SHEET OFF

8. ANSWERING MACHINE 1. QUIET DETECT TIME 2. SELECT AUTO RECEIVE
MODE (ON/OFF)

9. MEMORY POLL SET 1. 1 TIME 2. REPEAT

0. RX DATA TRANSFER 1. DATA TRANSFER 2. FAX NUMBER

QUICK REFERENCE-ii

INDEX

A

A.M. Mode ..........................................4-10

Activity Report Auto Listing................ 4-28

Alarm Beep Length .............................. 2-3

Answering Machine Backup............... 2-25

Anti Junk Fax ..................................... 4-24

Arrow Keys ...........................................2-2

Audible Signals ....................................5-3

Auto Cover Sheet.................................4-5

AUTO Mode ....................................... 4-10

Automatic Dialing ............................... 2-19

Auto Summer Time Setting .................. 2-8

B

Beep Volume ........................................2-2

Broadcasting ......................................4-17

C

Chain Dialing ..............................2-21, 4-8

Connection........................................... 1-3

Contrast for Faxing............................... 4-3

Cover Sheet .........................................4-4

D

Data transfer ......................................4-14

Dialing and Transmitting....................... 4-6

Direct Keypad Dialing .......................... 4-6

Display Messages................................ 5-2

G

Group Keys ......................................... 2-22

Group List ........................................... 4-27

I

Index Function .................................... 2-15

L

Liquid Crystal Display ............................2-2

M

MANUAL Mode ................................... 4-10

Manual sending and receiving ............ 4-12

N

Number of Rings ................................. 2-10

O

Operation Panel ..................................... 2-1

Optional Setting List............................ 4-27

Originals .................................................3-1

P

Paper Size........................................... 2-11

Parts Identification .................................1-2

PBX Setting......................................... 2-18

Polling ................................................. 4-19

E

Entering Characters ............................. 2-5

Entering Your Name and Fax

Number ................................................2-6

F

Fax Setup............................................. 2-5

Fax Transmission Settings ...................4-3

Fine Resolution Priority ..................... 2-16

Footer Printing .......................... ........4-12

Q

Quiet Detect Time ............................... 2-24

R

Rapid Key Dialing ..................................4-7

Recall Interval ..................................... 2-14

Recall Times ....................................... 2-13

Receive Reduce .................................. 4-11

Receiving Faxes.................................. 4-10

INDEX-i

Index

Reception into Memory ...................... 4-13

Reception Mode................................... 2-9

Redialing ..............................................4-9

Remote Reception .............................2-17

Resolution ............................................4-3

Ringing Volume .................................... 2-3

S

SEARCH Key ....................................... 4-9

Sending Documents ............................4-1

Setting Date & Time............................. 2-7

Setting the Language........................... 2-4

Specifications....................................... 6-1

Speed Dialing ......................................4-7

T

Telephone Line Cord............................ 1-3

Timer List ........................................... 4-26

Timer Operations ............................... 4-22

Transaction Reports ........................... 4-28

Transmission Reservation .................. 4-15

Transmissions Activity Report............ 4-26

Troubleshooting....................................5-1

Turning Key Beeps Off ......................... 2-4

U

Unsuitable Originals ............................. 3-2

Use with Answering Machine

Backup ...............................................2-24

Use with a PC Modem ....................... 2-16

INDEX-ii

© Copyright TOSHIBA TEC CORPORATION 2001
ALL RIGHTS RESERVED

XXXXXXXXXXX

01-0X TG