T-Mobile Octopus F200, Octopus F IP-Netpackage, Octopus F470 UC, Octophon F640 HFA, Octophon F640 Operating Instructions Manual
...
Octopus F270 IT
Octopus F100/200/400/650
Octopus F IP-Netpackage
Octopus F470 UC
Octophon F640 HFA
key module for Octophon F640
Octophon F640 Busy Lamp Field
Operating Instructions
================!"§==
Important information
Important information
For safety reasons, the telephone should only be supplied with power:
Q
Trademarks
• using the original power supply unit.
Part number: L30250-F600-C14x (x: 1=EU, 2=UK, 3=US) or
• in a LAN with PoE (Power over Ethernet) which complies with the IEEE 802.3af standard.
Never open the telephone or a key module. Should you encounter any problems, contact the
responsible service personnel.
Use only original accessories. The use of other accessories may be hazardous and will render
the warranty, extended manufacturer’s liability and the CE marking invalid.
The device conforms to the EU directive 1999/5/EC as attested by the CE marking.
All electrical and electronic products should be disposed of separately from the municipal
waste stream via designated collection facilities appointed by the government or the local authorities.
Proper disposal and separate collection of your old appliance will help prevent potential damage to the environment and human health. It is a prerequisite for reuse and recycling of used
electrical and electronic equipment.
For more detailed information about disposal of your old appliance, please contact your city
office, waste disposal service, the shop where you purchased the product or your sales representative.
The statements quoted above are only fully valid for equipment which is installed and sold in
the countries of the European Union and is covered by the directive 2002/96/EC. Countries
outside the Europea n Union may impose other regulations rega rding the disposal of electrical
and electronic equipment.
2
Important information
Location of the telephone
• The telephone should be operated in a controlled environment with an ambient temperature between 5°C
and 40°C.
• To ensure good speakerphone quality, the area in front of the microphone (front right) should be kept clear.
The optimum speakerphone distance is 50 cm.
• Do not install the telephone in a room where large quantities of dust accumulate; this can considerably reduce the service life of the telephone.
• Do not expose the telephone to direct sunlight or any other source of heat, as this is liable to damage the
electronic components and the plastic casing.
• Do not operate the telephone in damp environments, such as bathrooms.
Documentation
These operating instructions can be found on CD-ROM (ask the service personnel) in HTML and PDF format.
To view or print the operating manual in PDF format, you need a computer on which the free Adobe Acrobat
Reader program is installed.
To view the operating manual in HTML format, you need a computer with a Web browser, for example, Microsoft
Internet Explorer.
3
Contents
Contents
Important information . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Trademarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Location of the telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
General information. . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
About this manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Service. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Intended use . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Telephone type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Voice encryption . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Speakerphone quality and display legibility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Multi-line telephone, executive/secretary functions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Team functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Getting to know your Octophon F640 phone . . . . . . . 13
The user interface of your Octophon F640 HFA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Ports on the underside of the phone. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Using network ports more efficiently . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Key Module. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
key module for Octophon F640 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
key module for Octophon F615 HFA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Octophon F640 Busy Lamp Field . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Function keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Audio keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
5-way navigator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Programmable sensor keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Keypad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Display. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Idle mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Telephony dialogs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Voicemail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Caller list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Program/Service menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Control and monitoring function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
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Contents
Basic functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Answering a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Answering a call via the handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31
Answering a call via the loudspeaker (speakerphone mode). . . . . . . . . . . . . . . . . . . . . . 32
Accepting a call via the headset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Switching to speakerphone mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Switching to the handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Open listening during a call. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Making calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Off-hook dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
On-hook dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Dialing with the headset connected. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Dialing with DDS keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Dialing with DDS keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Redialing a number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Ending a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Rejecting calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Turning the microphone on and off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Calling a second party (consultation) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Switching to the held party (alternating) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38
Transferring a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Call forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Using variable call forwarding. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Using call forwarding no reply (CFNR) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
Call forwarding in the event of telephone failure (CFSS). . . . . . . . . . . . . . . . . . . . . . . . . . 42
Call forwarding in the carrier network and
forwarding multiple subscriber numbers (MSN) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .43
Using callback . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Storing a callback . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Accepting a callback. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Viewing and deleting a stored callback . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45
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Contents
Enhanced phone functions. . . . . . . . . . . . . . . . . . . . . . 46
Answering calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Accepting a call with the headset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Accepting a specific call for your colleague . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Using the speakerphone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Answering calls from the entrance telephone and opening the door . . . . . . . . . . . . . . 48
Accepting a call from an answering machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Making calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
En-bloc dialing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
Using the caller list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
Dialing a number from the internal directory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
Using the LDAP directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
Making calls using system speed-dial numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Dialing with speed-dial keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Talking to your colleague with a speaker call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
Talking to your colleague with discreet calling. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
Automatic connection setup (hotline). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
Reserving a trunk . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
Assigning a station number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Associated dialing/dialing aid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
During a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
Using call waiting (second call) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
Preventing and allowing call waiting (automatic camp-on) . . . . . . . . . . . . . . . . . . . . . . . 60
Turning the call waiting tone on and off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Saving a number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Parking a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Holding external calls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
Conducting a conference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63
Activating tone dialing/DTMF suffix-dialing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
Recording a call. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Transferring a call after a speaker call announcement in a group . . . . . . . . . . . . . . . . . 66
Sending a trunk flash . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
If you cannot reach a destination. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
Call waiting (camp-on) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
Busy override – joining a call in progress. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
Using night answer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
Programming sensor keys . . . . . . . . . . . . . . . . . . . . . . 69
Configuring function keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
Overview of functions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70
Programming a procedure key. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
Configuring repdial keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
Changing the label . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75
Deleting sensor key programming . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75
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Contents
Displaying and assigning call charges . . . . . . . . . . . . 76
Displaying call charges. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76
Displaying call charges for another telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77
Dialing with call charge assignment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
Privacy/security . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79
Voice encryption
(only for Octopus F270 IT/F100/F200/F400/F650/IP-Netpackage) . . . . . . . . . . . . . . . . . . 79
Notes on voice encryption . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .79
Turning ringer cutoff on and off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
Activating/deactivating "Do not disturb" . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
Caller ID suppression . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
Monitoring a room . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82
Trace call: identifying anonymous callers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82
Locking the telephone to prevent unauthorized use . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83
Locking another telephone to prevent unauthorized use . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
Saving your PIN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85
More functions/services. . . . . . . . . . . . . . . . . . . . . . . . 86
Appointments function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
Saving appointments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
Using timed reminders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87
Sending a message. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87
Creating and sending a message. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .87
Viewing and editing incoming messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88
Leaving an advisory message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89
Deleting advisory messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89
Displaying the number of waiting calls/overload display . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90
Using another telephone like your own for a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91
Using a mobile phone number at a random phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92
Logging on to the "guest telephone" . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .92
Moving the connection to the next telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93
Logging off the "guest telephone" . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93
Fax details and message on answering machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94
Resetting services and functions (system-wide cancellation for a telephone) . . . . . . . . . . 94
Activating functions for another telephone. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95
Using system functions from outside DISA (direct inward system access) . . . . . . . . . . . . . 96
Using functions in ISDN via code dialing (keypad dialing) . . . . . . . . . . . . . . . . . . . . . . . . . . . 97
Controlling connected computers/programs/telephone data service . . . . . . . . . . . . . . . . . 98
Communicating with PC applications over a CSTA interface. . . . . . . . . . . . . . . . . . . . . . . . . 99
Controlling relays (only for Octopus F100/200/400/650) . . . . . . . . . . . . . . . . . . . . . . . . . . 100
Sensors (Octopus F100/200/400 only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100
Radio paging . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101
7
Contents
Making calls in the team/executive/secretary
configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102
Lines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102
Line utilization . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102
Line seizure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102
Trunk keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103
Answering calls with the trunk keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104
Dialing with trunk keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104
Placing a call on hold on a trunk key and retrieving the held call . . . . . . . . . . . . . . . . . 104
Making calls on multiple lines alternately . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105
MULAP conference release . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105
Direct station selection key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106
Using DSS keys to answer calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106
Calling a team member directly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106
Transferring a call in progress . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107
Accepting a call for another team member . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107
Forwarding calls on trunks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108
Transferring calls directly to the executive phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110
Using team functions. . . . . . . . . . . . . . . . . . . . . . . . . . 111
Activating/deactivating a group call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111
Accepting a call for another member of your team . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113
Ringing group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113
Uniform Call Distribution (UCD) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114
Special functions in the LAN . . . . . . . . . . . . . . . . . . . 116
Leaving hunt group/group call. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116
Setting up "follow me" call forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117
Using night answer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118
Ringing group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119
Controlling relays (only for Octopus F100/200/400/650) . . . . . . . . . . . . . . . . . . . . . . . . . . 120
Opening a door . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121
Individual phone configuration . . . . . . . . . . . . . . . . . 122
Adjusting display settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122
Adjusting the display to a comfortable reading angle. . . . . . . . . . . . . . . . . . . . . . . . . . . 122
Setting contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122
Adjusting displays on the key module for Octophon F640. . . . . . . . . . . . . . . . . . . . . . . . . . . 122
8
Contents
Adjusting audio settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123
Adjusting the receiving volume during a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .123
Adjusting the ring volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .123
Adjusting the ring tone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .123
Adjusting the attention ring volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .123
Adjusting the speakerphone to the room acoustics. . . . . . . . . . . . . . . . . . . . . . . . . . . . .124
Activating/deactivating the ringer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .124
Setting headset port use. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125
Local dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126
Language for system functions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126
Testing the phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127
Phone functions, testing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127
Checking the key assignment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127
Differing display view
in a Octopus F900 environment . . . . . . . . . . . . . . . . 128
Web interface (WBM) . . . . . . . . . . . . . . . . . . . . . . . . . 129
General. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129
Calling up the Web interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129
Administrator Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .129
User pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130
User menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .131
Fixing problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132
Responding to error messages on the screen. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132
Contact partner in the case of problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .133
Troubleshooting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134
Caring for your telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134
Index. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135
Overview of functions and codes. . . . . . . . . . . . . . . . 139
Display icons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144
9
General information
General information
About this manual
This document contains general descriptions of the technical options, which may not always
be available in individual cases. The respective features must therefore be individually defined in the terms of the contract.
If a particular function on your phone is not available to you, this may be due to one of the
following reasons:
• The function is not configured for you or your telephone. Please contact your system
• Your communications platform does not feature this function. Please contact your sales
This user guide is intended to help you familiarize yourself with Octophon F640 and all of its
functions. It contains important information on the safe and proper operation of your
Octophon F640 phone. These instructions should be strictly complied with to avoid operating errors and ensure optimum use of your multifunctional telephone in the network.
These instructions should be read and followed by every person installing, operating or programming an Octophon F640 phone.
support representative.
partner for information on how to upgrade.
For your own protection, please read the section dealing with safety in detail. Follow
the safety instructions carefully in order to avoid endangering yourself or other persons and to prevent damage to the unit.
This user guide is designed to be simple and easy to understand, providing clear step-bystep instructions for operating your Octophon F640 phone.
Administrative tasks are dealt with in a separate manual. The Quick Reference Guide contains quick and reliable explanations of frequently used functions.
Service
The service department can only help you if you experience problems or defects
with the phone.
Should you have any questions regarding operation, your specialist retailer or network administrator will gladly help you.
For queries regarding connection of the telephone, please contact your network provider.
If you experience problems or defects with the phone, please dial the service number for
your country.
10
General information
Intended use
The Octophon F640 phone is a desktop or wall-mounted unit designed for speech transmission and for connection to the LAN. Any other use is regarded as unauthorized.
Telephone type
The identification details (exact product designation and serial number) of your telephone
can be found on the nameplate on the underside of the base unit. Specific details concerning your communications platform can be obtained from your service technician.
Please have this information ready when you contact our service department regarding
faults or problems with the product.
Voice encryption
Your Octophon F640 HFA, software release 2 (V1 R2.xxxx) and later, supports voice encryption on Octopus F100/200/400/650/IP-Netpackage (R 4 and later) and Octopus F470 UC.
This allows you to use your Octophon F640 to perform tap-proof calls. Voice transmission is
encrypted and data is decrypted at the other call party’s phone and vice versa.
If "Secure Mode" is enabled on your phone (consult your service personnel), and a connection is established to a phone that does not support voice encryption, the call is not encrypted and thus unsecured.
Your service personnel can define at the communication system whether you are notified of
unencrypted calls and how Æ Page 79.
Speakerphone quality and display legibility
• To ensure good speakerphone quality, the area in front of the telephone (front right)
should be kept clear.
The optimum handsfree distance is 20 in. (50 cm).
• Proceed as follows to optimize display legibility:
– Turn the phone to tilt the display. This ensures you have a frontal view of the display
while eliminating light reflexes.
11
General information
Multi-line telephone, executive/secretary functions
Your Octophon F640 HFA/40 G is a "multi-line telephone". This means that your service personnel can configure multiple lines on your phone, which is not the case with single-line
phones. Each line is assigned an individual phone number which you can use to make and
receive calls.
The programmable sensor keys function as line keys on multi-line phones Æ Page 103.
When using a multi-line phone to make and receive calls, certain particulars must be taken
into account Æ Page 104 ff.
The executive-secretary configuration is a special case. This is a multi-line telephone with
special features (e.g. "Ring Transfer" and "Accept call"), configured especially for executive/
secretary use Æ Page 102 ff.
Team functions
To increase the efficiency of telephony, your service personnel can configure various Team
functions such as pickup groups, hunt groups, and call distribution groups.
12
Getting to know your Octophon F640 phone
Getting to know your Octophon F640 phone
The following sections describe the most frequently used operating elements and the displays on your Octophon F640 phone.
The user interface of your Octophon F640 HFA
8
2
1
4
6
1 You can make and receive calls as normal using the handset.
2The display permits intuitive operation of the phone Æ Pag e 23 .
3 You can customize your telephone by assigning phone numbers and functions to the
programmable sensor keys Æ Page 20.
4 You can use function keys when conducting a call to access frequently used functions
(such as, Disconnect) or to open the Program/Service menu and mailbox Æ Page 18.
5 Audio keys are also available, allowing you to optimally configure the audio features
on your telephone Æ Page 18.
6The 5-way navigator is a convenient navigation tool Æ Pa ge 1 9.
7The keypad can be used to enter phone numbers and text Æ Pag e 21 .
8 Incoming calls are visually signaled via the call display.
3
5
7
13
Getting to know your Octophon F640 phone
Ports on the underside of the phone
Power supply unit
Loca l
cable type
Busy Lamp field
key module
Properties of your Octophon F640 HFA
Display type LCD, 40 x 6 characters
Illuminated display
Programmable sensor keys 6
Full-duplex speakerphone function
Headset
10/100 Mbps Ethernet switch Æ Pa ge 1 5
Interface for key modules
Wall mounting
PC
Network switch
Headset
Handset
;
;
;
;
;
;
14
Getting to know your Octophon F640 phone
Using network ports more efficiently
Octophon F640 HFA has a built-in 10/100 Mbps Ethernet switch. This means that you can
connect a PC to the LAN directly via the phone. The telephone-PC connection option must
first be activated on the telephone by service personnel.
Octophon F640 HFANetwork switch PC
Using this connection option saves one network port for each switch used and requires fewer or shorter network cables when arranged correctly.
15
Getting to know your Octophon F640 phone
Key Module
key module for Octophon F640
The key module for Octophon F640 is a key module attached to the side of the phone that
provides 12 additional illuminated, programmable keys.
Like keys on the phone, these keys can be programmed and used according to your needs
Æ Page 20.
You can attach up to two key modules for Octophon F640 to your Octophon F640 HFA.
key module for Octophon F615 HFA
The key module for Octophon F615 HFA is a key module attached to the side of the phone
that provides an additional 18 illuminated, programmable sensor keys.
Like keys on the phone, these keys can be programmed and used according to your needs
You can only attach one key module for Octophon F615 HFA to your Octophon F640. You
cannot mix the key module for Octophon F615 HFA with the key module for Octophon F640.
16
Getting to know your Octophon F640 phone
Octophon F640 Busy Lamp Field
Your Octophon F640 HFA can be configured as an attendant consol e in conjunction
with an Octophon F640 Busy Lamp Field
The Octophon F640 Bus y Lamp Field is a key module attached to the side of the phone, that
provides 90 illuminated, programmable keys.
Like keys on the phone, these keys can be programmed and used according to your needs
Æ Page 20.
You can attach one Octophon F640 Busy Lamp Field to your Octophon F640 HFA.
Other technical explanations, safety notices, and installation instructions can be
found in the relevant documentation.
You can download these from the Internet at http://www.telekom.com
(ask your service personnel).
.
Key la bel
Your Octophon F640 Bu sy Lamp Field is delivered with label strips. Write functions or names
in the white fields on the label strips.
Lay the labeled strips on the key fields and place the transparent cover over them (rough side
up).
17
Getting to know your Octophon F640 phone
Keys
Function keys
Key Function when key is pressed
End (disconnect) call Æ Pag e 3 6.
s
Redialing Æ Pag e 36 .
,
Button for call forwarding (with red LED key)1 Æ Pag e 4 0.
r
Open mailbox (with red LED key) Æ Page 27.
O
Open Program/Service menu (with red LED key) Æ Page 29.
N
[1] If the LED key flashes on the phone, your phone was configured as a forwarding destination.
Audio keys
Key Function when key is pressed
Activate/deactivate the headset Æ Pa ge 4 6.
o
Activate/deactivate microphone (also for speakerphone mode) Æ Pa ge 3 7.
p
Set volume lower and contrast brighter Æ Page 122.
-
Turn speaker on/off (with red LED key) Æ Page 3 3.
n
Set volume louder and contrast darker Æ Page 122.
+
18
Getting to know your Octophon F640 phone
5-way navigator
Remove the protective film from the ring around the 5-way navigator before using the
phone.
With this control, you can manage most of your phone’s functions, as well as its displays.
Operation Functions when key is pressed
In idle mode:
Press
Press
Press
c
a
d
• Open the idle menu Æ Page 24
In lists and menus:
• Go to next level
You can now access a context menu:
• Open the context menu
In lists and menus:
• Go back one level or go back to the telephony interface by pressing several times
During en-bloc dialing:
• Delete character to the left of the cursor
In lists and menus:
• Scroll down
•Long press (key held down): jump to the
end of the list/menu
Press
b
Press the
i key.
In lists and menus:
• Scroll up
•Long press (key held down): jump to the
start of the list/menu
In idle mode:
• Open the idle menu Æ Page 24
Entry selected:
• Perform action
19
Getting to know your Octophon F640 phone
Programmable sensor keys
Your Octophon F640 HFA has six illuminated sensor keys. You can assign functions and
phone numbers to them on two levels.
Increase the number of programmable sensor keys by connecting a key module
Æ Pag e 1 6.
Mirea, Ch
Layer 1
Depending on how they are programmed, you can use the sensor keys as:
•Function keys Æ Pa ge 6 9
•Repdial keys Æ Pag e 7 4
• Procedure keys Æ Page 72
You can program all programmable sensor keys (except "Shift") on two levels. The
Shift key Æ Page 69 must be configured for this, and extended key functionality
must be active (contact your service personnel).
In addition to functions and procedures, external phone numbers and internal numbers without LED display can also be saved on the second level Æ Pa ge 7 4.
Touch the key to activate the programmed function or dial the stored number.
Press the key to open a menu for programming it Æ Page 72.
A label for the function is displayed to the left of the key. You can define the labeling according to your requirements Æ Page 75.
The status of a function is shown by the LED on the corresponding sensor key.
Meaning of LED displays on function keys and DSS keys
LED Meaning of function key Meaning of DSS key
Off The function is deactivated. The line is free.
S
1
Flashing
T
On The function is activated. There is a call on the line.
R
[1] In this manual, flashing sensor keys are identified by this icon, regardless of the flashing interval.
The flashing interval represents different statuses, which are described in detail in the corresponding sections of the manual.
The programmable sensor keys on multi-line phones function as trunk keys
Æ Pag e 1 03.
20
Indicates the function status. The line is busy.
Getting to know your Octophon F640 phone
Keypad
In cases where text input is possible, you can use the keypad to input text, punctuation and special characters in addition to the digits 0 to 9 and the hash and asterisk symbols. To do this,
press the numerical keys repeatedly.
Example: To enter the letter "h", press the number 4 key on the keypad twice.
Alphabetic labeling of dial keys is also useful when entering vanity numbers (letters associated with the phone number’s digits as indicated on the telephone spell a name, e.g. 0700 PATTERN = 0700 - 7288376).
Multi-function keys
Func tion
Long press
(key held down)
Text in pu t Æ Page 22 Next letter in upper case. Delete character.
Character overview (depends on the current language setting)
Key 1x2x3x4x5x
1
2
3
4
5
6
7
8
9
0
)
(
[1] Space
[2] Next letter in upper case.
[3] Delete character
Turn ringtone on/off
Æ Page 124.
1
1
abc2
def 3
gh i 4
jkl5
mn o 6
pqr s7
tuv8
wx y z 9
+. -0
2
3
)(
Turn phone lock on/off
Æ Page 83.
21
Getting to know your Octophon F640 phone
Tex t i npu t
The current label appears on the first line. Delete it with the
characters.
Enter the required characters via the keypad.
Select the functions using the keys d and b.
Confirm your entry with i.
Example: Changing the key label Æ Page 75.
( key before entering new
L1 label: Ma
Save
#=Delete Character?
previous
Exit
[1] Alternatively, press the key (
Characters entered
Save entry
Delete character
[1]
22
Getting to know your Octophon F640 phone
5
Display
Your Octophon F640 HFA comes with a tilt-and-swivel black-and-white LCD display. Adjust
the tilt and contrast to suit your needs Æ Page 122.
Idle mode
If there are no calls taking place or settings being made, your Octophon F640 HFA is in idle
mode.
Status bar
10:29 WED 28.11.07
DoNotDisturb
Sensor key labels Æ Pa ge 7
Mirea, Ch.
g
Toussaint.
Rüscher
Stahl, Ing
Layer 2
Alerts (messages, call forwarding active)
Open the idle menu
Æ Pag e 2 4
Own phone number
S
07
F
K 100168
220870
The left area contains the status bar on the first line, followed by a five-line field for additional
displays.
A logo is displayed in the middle; it can be set up by your service personnel.
Icons that appear under the logo inform you about callback requests, voice messages, and
activated call forwarding.
The right area shows the labels of programmable sensor keys.
Explanation of the icons
Icon Explanation
The ring tone is deactivated Æ Pa ge 1 24
The "Do not disturb" function is activated Æ Pa ge 8 0
The phone lock is activated Æ Pag e 83
You received new voice messages Æ Page 27.
Call forwarding is active Æ Pag e 4 0.
A mobility user is logged on to the phone Æ Page 92
23
Getting to know your Octophon F640 phone
Idle menu
When in idle mode, press a key on the 5-way navigator Æ Page 19 to display the idle menu.
You can call up various functions here. The idle menu includes selected functions from the
Program/Service menu Æ Page 29.
It may contain the following entries:
• Caller list
•Forwarding on
• Lock phone
•DND on
1
•Advisory msg. on
•Ringer cutoff on
•Send message
• View sent message
• View callbacks
2
3
•Directory
•HF answerback on
• Suppress call ID
• Waiting tone off
•DISA intern
[1] Must be activated by serv ice personnel.
[2] Only appears when there are messages that the recipient has not yet viewed
[3] Only appears if callback requests are saved
24
Getting to know your Octophon F640 phone
Telephony dialogs
Connection-dependent conditions and situations, e.g. when your telephone rings, when dialing a number, or during a call, are depicted graphically on the display.
Situation-dependent functions that automatically appear on the display can be selected and
activated with the 5-way navigator Æ Pa ge 1 9.
The scope and type of functions that may be offered automatically varies.
When an arrow appears to the right of a selected entry, then another menu level is available,
which you can select with the i or c keys Æ Pa ge 1 9.
Appearance during dialing
Example: You have lifted the handset or pressed the loudspeaker key.
10:29 WED 28.11.07
Please dial
Directory
Caller list
Appearance during en-bloc dialing
Example: You enter a station number.
10:29 WED 28.11.07
22
Please dial
Cancel
Status
Stored numbers
Digits already entered
Dial the phone number
Cancel entry
25
Getting to know your Octophon F640 phone
Appearance during an ongoing call
Example: You are connected with a caller.
Smith Michael 3:16
100168
Consultation
Start conference
Start transfer
Directory
Icons for frequent call states
Icon Explanation
The call is active.
The call has been disconnected.
You have placed the call on hold (e.g. consultation hold).
Your call partner has placed the call on hold.
You are conducting a call via a secure connection.
You are conducting a call via an unsecured connection.
Icon indicating call status
Call duration
Current connection
Options relevant to situation; scroll bar
shows that more options are available.
Detailed descriptions of the various functions can be found in the sections "Making
calls – basic functions" Æ Page 31 and "Making calls – enhanced phone func-
tions" Æ Pag e 4 6.
26
Getting to know your Octophon F640 phone
Mailbox
Depending on the type and configuration of your communications platform (contact the relevant service personnel), messages from services such as ComCenter Office Messaging
System (UMS) are displayed in this application in addition to messages received.
Messages
You can send short text messages to individual internal stations or groups.
In idle mode (Æ Page 23) the following signals alert you to the presence of new messages:
• O key LED lights up
•Display Æ Pag e 2 3.
Press the mailbox key O.
Example:
Caller ID
Msg. from: Coco Chanel
Message sent
Call sender
Delete
Exit
Possible functions
For a description of how to edit the entries Æ Pa ge 8 8.
Voicemail
If your telephone is connected to a voicemail system (such as Entry Voice Mail), the Mailbox
key will also light up to alert you to any messages that have arrived.
To play back your voicemail, follow the instructions on the display.
27
Getting to know your Octophon F640 phone
Caller list
If you are unable to accept an external or internal call, the call attempt is stored in the caller
list.
You can also store external calls that you have answered in the caller list (contact your service
personnel).
Your telephone stores up to ten calls in chronological order. Each call is assigned a time
stamp. The most recent entry not yet answered in the list is displayed first. Multiple calls from
the same caller do not automatically generate new entries in the caller list. Instead, only the
most recent time stamp for this caller is updated and its number incremented.
The caller list is automatically displayed Æ Page 24 in the idle menu Æ Pag e 5 1.
Callers with suppressed numbers cannot be saved in the call log.
Information is displayed regarding the caller and the time at which the call was placed.
Example:
13:47 WED 29.10.08
Calls for Coco Chanel:
Dalai Lama
0220870
3x: 13:55WED 23 OCT 08
Call
Own ID
Caller ID
Number of calls, time, date
Possible functions
For a description of how to edit the caller list Æ Pa ge 5 1.
28
Getting to know your Octophon F640 phone
Program/Service menu
Use the N menu key to reach the Program/Service menu for your communication system.
The LEDs associated with the menu key N a nd the loudsp eaker ke y n stay red as long
as you are in the menu.
Example:
Program/Service:
Destinations g
Feature Settings
Calls
Use speed dialing
Prog. feature key
An arrow next to an entry indicates additional options for this entry. The menu structure comprises several levels. The first line in this structure shows the menu currently selected while
the second line shows an option from this menu.
Accessing the menu
There are three ways to open the Program/Service menu on your communication system:
1. Press the menu key N, use the d or b keys to select a function and confirm with
the i key.
2. Press c and select a function from the idle menu Æ Pa ge 24 .
3. In idle mode, press ( or ) and the code for the function you want.
For an overview of the maximum functions available, with corresponding codes, see
Æ Page 139.
29
Getting to know your Octophon F640 phone
Control and monitoring function
A control or monitoring function can be activated on your phone for service purposes by remote maintenance.
Control function
Service personnel have the option to activate and deactivate features of the phone via remote maintenance. During maintenance the handset, microphone, loudspeaker and headset are deactivated. You are additionally informed on the display that the control function is
active.
Monitoring function
In order to detect malfunctioning of a phone for example, the service personnel install a monitoring function. You can use your phone as normal during monitoring. However you will first
be informed about the operation with a message on the display and prompted to allow monitoring.
If service personnel have activated a function on your phone, which continuously transmits
operating data to a server, you will see the flashing icon in the upper display line.
30
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