TIPTEL 332 CLIP Operating Instructions Manual
Operating Instructions (English)
Professional Answering Machine
with telephone number display
and message transfer
tiptel 332 CLIP
tiptel
Safety information
Safety information
When installing, connecting and operating the tiptel 332 CLIP, please make sure that
the following is taken into consideration:
Connect the connecting cables only to the provided receptacles.
Please take care that the cables do not lead to any danger of stumbling and avoid
folding, pushing and pressing of the cables.
Avoid to install the device near electrical interference sources.
Only connect accessory that is approved for this device.
Never open the device. Do not touch the plug contacts with sharp or metal
objects.
Only use a soft, slightly moist cloth to clean your tiptel 332 CLIP. Do not use
chemicals or abrasive cleaning products.
Avoid operating your tiptel 332 CLIP in damp or dusty rooms and keep the device
away from liquids and steam or smoke.
Do not install the device where it is exposed to direct sunlight.
Do not operate the device in areas with danger of explosions.
Only use the original tiptel AC adapter and the original tiptel telephone connecting
cable.
3
Button assignment
Playback: Starts the playback of new and not yet played back incoming
2 sec.
messages. Allows the repetition of the last 3 seconds when being pressed
during playback.
Playback button pressed 2 seconds: Starts the playback of all incoming
messages. The playback starts with the oldest and ends with the latest
message.
Stop: Stops a function that is currently being executed and serves to exit an
open menu.
Answering mode: Activates or deactivates the answering mode.
Operating elements
or
or
and
Outgoing message (OGM): When pressed briefly, starts the playback of the
current outgoing message. When you press the button and keep it pressed,
you can start the recording of the currently set outgoing message.
Recording: Starts the recording of a personal information (dictate). When
pressed during a phone conversation, starts the two-way conversation
recording.
Arrow buttons (up/down): Are used to open the call list and to navigate and
make settings in the set-up menu.
Arrow buttons (left/right): Are used to change the volume and to move the
cursor to the left or right side.
Selection button: This button serves to select entry fields and functions
which are shown in the display next to the corresponding button.
Stop and Answering mode pressed at the same time: Opens the set-up
menu.
and
Answering mode and Playback pressed at the same time: Activates or
deactivates the message transfer function.
Answering mode button pressed for 2 seconds: opens the set-up menu of
2 sec.
the absent-subscriber-manager.
4
Operating elements
Operating elements
5
Table of contents
Contents
Safety information........................................................................................... 3
Button assignment.......................................................................................... 4
Operating elements......................................................................................... 5
Contents .......................................................................................................... 6
Initial operation ............................................................................................... 8
Scope of supply............................................................................................8
Installation.....................................................................................................8
Connection ...................................................................................................8
Settings............................................................................................................ 10
Programmable parameters ..........................................................................10
Set-up menu ................................................................................................. 11
Volume adjustment.......................................................................................12
Outgoing messages (OGMs).......................................................................... 13
General information...................................................................................... 13
Examples of outgoing messages.................................................................13
Recording outgoing messages....................................................................14
Testing the outgoing messages...................................................................15
Erasing outgoing messages ........................................................................15
Answering mode ............................................................................................. 16
Play back and erasing incoming messages (ICMs) ...................................... 17
Playback of new incoming messages..........................................................17
Playback of all incoming messages.............................................................17
Repetition...................................................................................................... 17
Interrupting the playback .............................................................................18
Search (Skip)................................................................................................ 18
Erasing individual incoming messages .......................................................18
Erasing all incoming messages ...................................................................18
Direct connection to the caller .....................................................................19
Two-way conversation recording / Personal information (dictate)............... 20
Two-way conversation recording of telephone calls ...................................20
Personal information (dictate) ...................................................................... 21
Message transfer ............................................................................................ 22
Setting the destination number ....................................................................22
Activating the message transfer...................................................................23
6
Table of contents
Call list............................................................................................................. 24
General information...................................................................................... 24
Browse through the call list ..........................................................................24
Call back from the call list ............................................................................25
Message function............................................................................................ 26
Absent-subscriber-manager........................................................................... 27
Remote control................................................................................................ 28
Remote operation.........................................................................................28
Remote control functions .............................................................................29
Remote activation of the answering mode...................................................31
Appendix ......................................................................................................... 32
Service .......................................................................................................... 32
Guarantee .....................................................................................................32
CE sign .........................................................................................................33
Ecological information..................................................................................33
Malfunctions and Troubleshooting ..............................................................34
Factory pre-set..............................................................................................35
Technical data ..............................................................................................36
Index ................................................................................................................ 37
Brief operating instructions............................................................................ 39
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Initial operation
Initial operation
Scope of supply
In the packaging carton of your tiptel 332 CLIP you will find:
tiptel 332 CLIP
telephone connecting cable
AC adapter 11.5 V / 350 mA
operating instructions with removable short operating instructions and operation
instruction card for the remote control
Installation
Your tiptel 332 CLIP was designed for normal use conditions. Solvents in some
furniture lacquers or furniture cleaning products may attack the rubber at the feet of
the device and thus cause patches.
In such cases, especially with new or recently treated furniture, please use a non-slip
pad under the device.
Connection
Before you can take your tiptel 332 CLIP into operation, you need to connect all
necessary cables.
1 Plug the small plug of the AC adapter in the “POWER” jack and plug the AC
adapter in a 230 V power outlet.
2 Plug one end of the telephone connecting cable in the “LINE” jack. Plug the
other end in the telephone socket.
8
Initial operation
9
Settings
Settings
Programmable parameters
Language ............................... German, English, French, Italian or Dutch.
Time ........................................ Here, you can set the time.
Date ........................................ Here, you can set the date (day, month, year).
Voice-day-and-time-stamp ... On or Off. If you select “on”, the day and time be-
longing to the ICM are indicated at the end of each
message.
Network time ........................ On or Off. If your telephone network or your PABX
transmits the time, it can be adopted by the internal
clock (the year is not transmitted and has to be set
manually).
Length of incoming ...............
messages
Recording quality .................. Level 1 or 2, whereas level 2 has the highest re-
Ringing tones ........................ 2 to 9 ringing tones. This is to set the number of
Remote control code ............ The remote control code consists of 1 to 4 digits
1 to 5 minutes or endless. Here, you can limit the time
a caller has at his disposal to speak a message.
cording quality. An increasing recording quality
means a decrease of available recording time. Level
1 corresponds to about 50 minutes and level 2 about
25 minutes recording time.
ringing tones until the answering machine picks up.
ranging from 0 to 9999. The code “-” is used to
deactivate the remote control.
Remote pre-interrogation ..... Yes or no. If you selected “yes”, and new incoming
messages exist, your tiptel 332 CLIP will pick up after
2 ringing tones (regardless of your settings for the
number of ringing tones). If no new incoming
messages exist, the device picks up after the number
of ringing tones according to your settings. Thus, you
can identify whether new messages have been recorded or not and whether a remote interrogation
needs to be performed or not.
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Settings
Message code ....................... The message code is a 1 to 4 digit number ranging
from 0 to 9999. The code “–” is used to turn the
message function off.
Exchange identification ........
code
Display contrast .................... 15 levels are available to set the display contrast.
Destination phone number .. Here, you enter the phone number for the message
Factory pre-set ...................... Provided that you confirm the corresponding
Here, you enter the identification code (only for telephone systems) to access the public exchange (e. g.
0). This number will then always be dialled automatically before the telephone number. The code “–”
is used to turn this function off.
transfer (for example your mobile number). A set
number can be deleted by pressing the selection
button next to “X”.
question with “yes”, the device will resume the
factory pre-set parameters and all incoming
messages and settings will be deleted.
Set-up menu
Press Stop and Answering mode at
+
the same time.
Use the arrow buttons (up/down) to
view the available setting parameters.
Press the selection button next to
the setting to be changed until the
desired setting option is being
displayed.
The display shows the set-up menu.
The display shows all available setting
parameters.
The display shows the current setting.
or
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Settings
When entering numbers, press the
selection button next to the corresponding line.
Use the arrow buttons (up/down) to
change the setting.
As for settings with more than one
digit or character, you can move the
cursor by pressing the arrow
buttons (left/right).
To complete the entry of numbers,
press the selection button next to
the corresponding line again.
To complete the entry, press the
stop button several times.
The cursor blinks. As for several setting
options, the current setting will be
deleted.
The display counts up and down.
The selected cursor position blinks.
The cursor stops blinking.
The display resumes the initial state.
Volume adjustment
The volume can be adjusted when the device is in the idle state or during playback.
Press the arrow buttons (left/right)
to adjust the volume.
The current volume is displayed with the
digits 0 – 8.
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Outgoing messages (OGMs)
Outgoing messages (OGMs)
General information
Your tiptel 332 CLIP provides 3 individual outgoing messages (OGM 1-3) and one
pre-recorded outgoing message (OGM 4). You can exchange the outgoing
messages by pressing the lower selection button. OGM 4 cannot be individually
changed. The duration of an OGM can be between 3 seconds and 3 minutes.
Generally, two different kinds of outgoing messages are distinguished, i. e. OGMs
with incoming recording and OGMs without incoming recording. In the case of an
OGM with incoming recording, the caller has the option to leave a message after the
outgoing message. An OGM without incoming recording (announcement only) is just
used for information purposes – without giving the caller the option to leave a
message.
Examples of outgoing messages
OGM with incoming recording
Hello, this is the answering machine of ........ (name) in ........(town). I am currently out
for seeing customers and will be available in the office at approx. ..........o’clock. You
can call me between ....... o’clock and ...... o’clock under the telephone number .......
If you prefer, you can leave your name and number. I will ring you as soon as I am
back. Please speak after the beep.
OGM without incoming recording (announcement only)
Hello, this is ........(name), Sales Representative of ........... (name of the company).
My office is temporarily closed due to illness (holidays etc.). Please call my deputy,
Mr. ......... in ......... . His telephone number is .......... He will assist you. Many thanks
for your call.
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Outgoing messages (OGMs)
Recording outgoing messages
Select the desired OGM by pressing
the lower selection button.
Press the OGM button and keep it
pressed.
Start speaking your outgoing
message (keep a distance of about
15 cm from the microphone).
Release the OGM button to interrupt
the recording.
The selected OGM is shown at the
bottom right side of the display.
Wait, you will hear a brief tone, the
display shows “Recording”.
The display shows the current duration of
your recording in minutes and seconds.
The display shows “Answer mode” and
“Answer only mode”.
If you record OGM 3 as outgoing message without incoming recording
(announcement only), your tiptel 332 CLIP will automatically switch to this OGM
as soon as the recording capacity will be exhausted.
To continue recording your outgoing message, press the OGM
button again and keep it pressed.
Press the stop button to stop the
recording without saving.
Use the selection button next to the
corresponding line to determine
whether the OGM shall be with or
without an option for an incoming
message recording.
The recording is being continued.
The OGM recording is stopped.
The recording is complete and will be
played back for test purposes. An OGM
with incoming recording option is
indicated by just 1 signal tone at the end.
An OGM without incoming recording is
indicated by 2 signal tones.
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