Octophon F620 SIP
Key Module for Octophon F620 SIP
Operating Instructions
================!"§==
Page 2
Important information
Important information
Q
For safety reasons, the telephone should only be
supplied with power:
•using the original power supply unit.
Part number: L30250-F600-C14x (x: 1=EU, 2=US,
3=UK) or
•in a LAN with PoE (Power over Ethernet), which
complies with the IEEE 802.3af standard.
Never open the telephone or a key module. Should you
encounter any problems, contact the responsible
administrator.
Use only original Siemens accessories. The use of
other accessories may be hazardous and will render the
warranty, extended manufacturer's liability and the CE
marking invalid.
Trademarks
The device conforms to the EU directive 1999/5/EC as
attested by the CE marking.
All electrical and electronic products should be disposed of
separately from the municipal waste stream via designated
collection facilities appointed by the government or the local
authorities.
Proper disposal and separate collection of your old appliance will help prevent potential damage to the environment
and human health. It is a prerequisite for reuse and recycling
of used electrical and electronic equipment.
For more detailed information about disposal of your old
appliance, please contact your city office, waste disposal
service, the shop where you purchased the product or your
sales representative.
The statements quoted above are only fully valid for equipment that is installed and sold in the countries of the European Union and is covered by the directive 2002/96/EC.
Countries outside the European Union may impose other
regulations regarding the disposal of electrical and electronic equipment.
2
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Important information
Location of the telephone
•The telephone should be operated in a controlled environment with an
ambient temperature between 5°C and 40°C.
•To ensure good speakerphone quality, the area in front of the microphone (front right) should be kept clear. The optimum speakerphone
distance is 50 cm.
•Do not install the telephone in a room where large quantities of dust
accumulate; this can considerably reduce the service life of the
telephone.
•Do not expose the telephone to direct sunlight or any other source of
heat, as this is liable to damage the electronic components and the
plastic casing.
•Do not operate the telephone in damp environments such as
bathrooms.
Documentation
These operating instructions can also be found as a PDF file at the
following URL:
http://hilfe.telekom.de
Telefonanlagen > Octopus Series
To view or print the operating instructions in PDF format, you need a
computer on which the free Adobe Acrobat Reader program is installed.
To view the operating instructions in HTML format, you need a computer
with a Web browser, forexample, Microsoft Internet Explorer.
This document contains general descriptions of the technical options,
which may not always be available in individual cases. The respective features must therefore be individually defined in the terms of the contract.
If a particular function on your phone is not available to you, this may be
due to one of the following reasons:
•The function is not configured for you or your telephone. Please con-
•Your communications platform does not feature this function. Please
These operating instructions are intended to help you familiarise yourself
with the Octophon and all of its functions. It contains important
information on the safe and proper operation of the Octophon. These
instructions should be strictly complied with to avoid operating errors and
ensure optimum use of your multifunctional telephone in the network.
tact your system support representative.
contact your Siemens sales partner for information on how to upgrade.
These instructions should be read and followed by every person installing,
operating or programming the Octophon.
For your own protection, please read the section dealing with safety
in detail. Follow the safety instructions carefully in order to avoid
endangering yourself or other persons and to prevent damage to the
unit.
These operating instructions are designed to be simple and easy to understand, providing clear step-by-step instructions for operating the
Octophon.
Administrative tasks are dealt with in a separate manual. The Quick
Reference Guide contains quick and reliable explanations of frequently
used functions.
Icons used in the manual
Settings
Operations and settings that can be made both at the phone and over the
Web interface are indicated by an icon and page reference.
V refers to an operation or setting performed directly on the phone
zrefers to an operation or setting performed via the Web interface
The Telekom service department can only help you if you
experience problems or defects with the phone.
Should you have any questions regarding operation, your specialist
retailer or network administrator will gladly help you.
For queries regarding connection of the telephone, please contact
your network provider.
If you experience problems or defects with the phone, please dial the
service number for your country.
Intended use
The Octophon phone is a desktop unit designed for voice transmission and
for connection to the LAN. It can also be used as a workstation device. Any
other use is regarded as unauthorised.
Telephone type
The identification details (exact product designation and serial number) of
your telephone can be found on the nameplate on the underside of the
base unit. Specific details concerning your communications platform can
be obtained from your service technician.
Please have this information ready when you contact our service department regarding faults or problems with the product.
Speakerphone quality and display legibility
Proceed as follows to optimise display legibility:
•Turn the phone to tilt the display. This ensures you have a frontal view
of the display while eliminating light reflexes.
•Adjust the contrast as required Æ page 74.
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Getting to know the Octophon
Getting to know the Octophon
The following sections describe the most frequently used operating elements and displays.
The user interface of your Octophon F620
1
3
4
6
1You can make and receive calls as normal using the handset.
The tilt-and-swivel display provides intuitive support for telephone
2
operation (two lines with up to 33 characters each).
2
5
7
The function keys allow you to call up the most frequently used
3
functions during a call (e.g. Disconnect) Æ page 13.
4
O mailbox key and N menu key.
Audio keys are also available, allowing you to optimally configure
5
the audio features on your telephone Æ page 13.
Using the 3-way navigator, you can conveniently navigate through
6
the applications on your telephone Æ page 14.
The dialpad can be used to enter phone numbers and text
7
Æ page 15.
10
Page 11
Getting to know the Octophon
Ports on the underside of the phone
Power supply unit
(if necessary)
Local
cable type
PC
Network switch
Properties of your Octophon F620
LCD display, 24 x 2 characters
Full-duplex speakerphone function
10/100 Mbps Ethernet switch Æ page 12
Wall mounting
Handset
11
Page 12
Getting to know the Octophon
Using network ports more efficiently
The Octophon F620 has a built-in 10/100 Mbps Ethernet switch. This
means that you can connect a PC to the LAN directly via the phone. The
option for connecting the telephone and PC must first be activated on the
telephone by administrator.
Using this connection option saves one network port for each switch used
and requires fewer or shorter network cables when arranged correctly.
Octophon F620Network switchPC
12
Page 13
Line keys
Function keys
KeyFunction when key is pressed
Getting to know the Octophon
s
,
r
KeyFunction when key is pressed
N
O
End (disconnect) call.
Saved number redial (last number dialed).
Button for fixed call forwarding (with red LED key).
Open the phone's main menu (with red LED key).
Open the menu for voicemail or missed calls (with red LED key).
Audio keys
KeyFunction when key is pressed
p
n
+
Activate/deactivate the microphone also for speakerphone mode/
with red LED.
Set volume lower and contrast brighter.
Turn speaker on/off (with red LED key).
Set volume louder and contrast darker.
13
Page 14
Getting to know the Octophon
3-way navigator
Remove the protective film from the ring around the 3-way navigator
before using the phone.
With this control, you can manage most of your phone's functions, as well
as its displays.
Using the functionFunctions when key is pressed
Press the
Press the
Press the
$ key.
% key.
i key.
In idle mode:
•Open the idle menu Æ page 17
In lists and menus:
•Scroll down
In lists and menus:
•Scroll up
•Confirm input
•Perform action
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Getting to know the Octophon
Dialpad
You can only use the digits 1 to 9 and 0 as well as the * and # characters
when dialing a number. To delete digits, select the "back" function on the
navigator, and confirm with i.
In situations where text input is possible, for example, when entering the
user password, you can also use the dial keys to enter text in addition to
the digits and special characters mentioned. To do this, press the
numerical keys repeatedly.
Example: To enter the letter "h", press the number
twice. When entering text, all characters available for the key pressed and
the character selected are briefly displayed.
Character overview (depends on the current language setting)
Key1x2x3x4x5x6x
1
2
3
4
5
6
7
8
]1
abc2ä
def3
ghi4
jkl5
mno6ö
pqrs7ß
tuv8ü
4 key on the keypad
9
0
(
[1] Next letter in uppercase (active for maxi-
mum one second)
[2] Switch to digit input
)
wxyz9
0
[1]
[2]
.,?!’"-()@ /:_
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Getting to know the Octophon
Multi-function keys
KeyFunction during text inputFunction when held down
)
(
Alphabetic labelling of dial keys is also useful when entering vanity numbers (letters associated with the phone number's digits as indicated on the
telephone spell a name, e.g. 0700 - PATTERN = 0700 - 7288376).
Text editor
Additional options are available in the text editor. This is used when programming a forwarding destination, for example. In this way, you can,
for example, move the cursor freely and copy or insert text.
You can select further editor functions via the navigator and confirm each
one using i:
•OK: Applies changes and closes the editor
•Delete: Deletes characters from right to left
•Cancel: Discards changes and exits the editor
•Mode (( can also be used here to switch):
•Move cursor left: Moves the cursor to the left
•Move cursor right: Moves the cursor to the right
•Copy: Copies the entire content to the clipboard
•Paste: Inserts the entire content from the clipboard at the cursor
Type special charactersActivate/deactivate ringtone
Toggle between uppercase
and lowercase
– 123: Digits only
– ABC: Uppercase letters only
– Abc: First letter in uppercase, subsequent letters in lowercase
– abc: Lowercase letters only
position
Activate the telephone lock
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Page 17
Getting to know the Octophon
Display
Your Octophon F620 comes with a tilt-and-swivel black-and-white LCD
display. Adjust the tilt and contrast to suit your needs (Æ page 74).
Idle mode
If there are no calls taking place or settings being made, your
Octophon F620 is in idle mode.
Press the
from a call list (Æ page 19). The idle display can be accessed again
from the Program/Service menu (Æ page 20) with the N key.
Example:
10:29 SO . . :
220870l
B
Idle menu
When in idle mode, press a key on the 3-way navigator Æ page 14 to dis-
play the idle menu. You can call up various functions here. Entries may vary.
button to go back, for example, to the idle display
O
Time
05 08.07
Date
Open the idle menu
Own phone number
Status icon
The idle menu may contain the following entries:
•Redial?
•Ringer off?
•Do not disturb on?
•Back?
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Getting to know the Octophon
Icons in the idle display
In the first line, the time, weekday and date are displayed in addition to
icons for different situations and options:
IconExplanation
Your attention will be drawn to events in the second line:
IconExplanation
The ringtone is deactivated.
The phone lock is activated.
The "Do not disturb" function is activated.
You received new voice messages.
New entries have been added to the call lists.
Local call forwarding is active.
B
Status icon in front of own phone number (replaced, for example, by call forwarding or mobility icon).
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Getting to know the Octophon
Records
Entries in the call list and messages in your mailbox system (if configured)
are known as records.
The LED on the
Æ page 13.
Press the
•Messages
•Calls
You can use the navigator to navigate through the menus as described on
Æ page 14.
O key and use the navigator to select the required submenu.
O key flashes to signal new missed calls or messages
Messages
If configured (contact the relevant administrator), this provides you with
access to your mailbox system, for example HiPath Xpressions.
If your system is appropriately configured, activating this function opens
the menu for voicemail Æ page 29.
Calls
This list appears as soon as you receive new missed calls if you select the
Calls option in the Records menu. You can then scroll up or down to reach
the Calls menu. The following calls or call attempts are logged as call lists:
•Missed: Missed calls
•Dialed: Dialed calls (with or without connection)
•Received: Answered calls
•Forwarded: Forwarded calls
The number of missed calls and unchecked calls is shown on the idle
display.
Call lists
Each call list may contain up to 30 entries. Once this limit is reached, the
oldest entry in the log is deleted. Multiple calls from the same number are
only listed once.
The following data is saved, for example for missed calls:
•Phone number/name depending on available data.
•Number of call attempts.
•The date and time of the last call attempt from each user listed.
Entries can only be saved if the caller ID is displayed as a name, number
or both. If the caller ID is not transferred, the call is saved as "Unknown".
You can delete all the entries from the respective call list Æ page 67.
After selecting an entry, you can dial it immediately by confirming
Æ page 60.
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Getting to know the Octophon
Program/Servic e menu
You can make local settings here.
Press the N key and confirm the User menu. If configured, enter and
confirm your personal user password.
You can use the navigator to navigate through the menus as described on
Æ page 14. Once the admin password has been entered, the Admin
menu is available to the relevant administrator.
User settings
In the User menu, settings options are provided that allow you to adapt
the telephone to your individual requirements.
Select one of the following menus with the navigator:
•"Date and time" Æ page 75
•"Audio" Æ page 79
•"Configuration" e.g. Æ page 69 or Æ page 43
•"Phone" Æ page 74
•"Locality" Æ page 79
•"Security" Æ page 70 or Æ page 72
•"Network information" Æ page 87
•"Reset" Æ page 88
If you are in one of these menus or submenus, depending on the situation,
you have the following options to leave the menus:
•Save & Exit (If you have made a setting and want to keep it)
•Exit (Discard Changes) (If you have made a setting that you do not
want to use after all or if you do not want to set any of the options)
•Back (If you want to leave the main menu or submenu)
•Press and hold the
•You exit the menu by pressing the N key and return to idle mode
Æ page 17.
$
key to access the option to leave the menu.
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Getting to know the Octophon
Interrupting editing in the menu
You can interrupt editing in the menu, for example, to call someone or to
answer a call. Then press the N key. This takes you back to the point in
the menu from which you exited.
This is only possible for a limited period, however, which is defined by
administrator using the inactivity timeout setting. If the configured time
expires, you need to re-enter your password when opening the menu and
manually go to the required point in the menu.
Interrupting editing:
V
V
•By pressing the
return to idle mode Æ page 17.
•If you receive a call during editing and you answer it, you automatically
change to the call view.
To go back to editing mode in the menu, press the
Network information
Information about the IP address or name which was assigned to the
phone in the network and therefore the HTML address of the Web
interface.
View information on the phone Æ page 87
Contact your administrator or refer to the Octophon Administration
Manual for further information on the network information values
listed here.
Perform reset
Personal settings made via the telephone menu or the Web interface can
be reset to factory settings Æ page 88.
N key, you interrupt editing, exit the menu and
N key again.
Administration
You can access the administration area via the "Admin" function and by
entering the administration password.
Refer to the administration manual for your phone for more detailed information on this topic.
21
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Getting to know the Octophon
Control and monitoring function
A control or monitoring function can be activated on your phone for service
purposes by remote maintenance.
Control function
Administrator has the option to activate and deactivate features of the
phone via remote maintenance. During maintenance, the handset, microphone, loudspeaker and headset are deactivated. You are additionally
informed on the display that the control function is active.
Monitoring function
In order to detect malfunctioning of a phone, for example, administrator
can install a monitoring function. You can use your phone as normal during
monitoring. However you will first be informed about the operation with a
message on the display and prompted to allow monitoring.
If administrator has activated a function on your phone, which continuously
transmits operating data to a server, you will see the flashing icon in
the upper display line.
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Step by step
Basic functions
Basic functions
Please read the introductory chapter "Getting to
know the Octophon" Æ page 10 carefully before
performing any of the steps described here on
your phone.
Answering a call
The Octophon rings with the tone signal set when an
incoming call is received. The call is also visually
signalled on the call display.
If transmitted, calling party information (name, phone
number) appears on the display.
An incoming call will interrupt any ongoing telephone setting operations. When the call ends,
you can press the N key to return to the point
in the menu structure where you were
interrupted.
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Basic functions
Step by step
Answering a call via the handset
The phone is ringing. The caller is displayed.
^Lift the handset.
if nec.
Accept?l
+ or -Set the call volume.
nPress the key shown. The key lights up. The speaker-
if nec.
+ or -Set the call volume.
Answering a call via the loudspeaker
(speakerphone mode)
The phone is ringing. The caller is displayed.
Confirm the option shown. The n key lights up.
or
phone function is activated.
Suggestions for using speakerphone mode
•Tell the other party that speakerphone mode is
active.
•Adjust the call volume while speakerphone mode is
active.
•The ideal distance between the user and the phone
in speakerphone mode is 50 cm.
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Step by step
Basic functions
Switching from handset to
speakerphone mode
Take note of the two different processes and
activate your preferred setting as appropriate
Æ page 82.
Prerequisite: You are conducting a call via the handset
and the microphone and loudspeaker functions have
been activated by administrator.
Open listening in standard mode
n and \Hold down the key and replace the handset. Then
release the key and proceed with your call.
Open listening in US mode
If open listening is set to US mode, you do not have to
hold down the loudspeaker key when replacing the
handset to switch to speakerphone mode.
nPress the key shown.
\Replace the handset. Proceed with your call.
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Page 26
Basic functions
Step by step
Switching from speakerphone mode to
the handset
Prerequisite: You are conducting a call in speakerphone mode.
^Lift the handset. The n key is no longer lighting.
Open listening
You can let other people in the room join in on the call.
Let the other party know that you have turned on the
loudspeaker.
Prerequisite: You are conducting a call via the handset.
Activating
nPress the key shown.
Deactivating
nPress the illuminated key.
Switching to speakerphone mode
n and \Hold down the key and replace the handset. Then
release the key and proceed with your call.
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Step by step
Basic functions
Activating/deactivating the
microphone
To prevent the other party from listening in while
you consult with someone in your office, you can temporarily switch off the handset microphone or the
handsfree microphone.
Prerequisite: You are conducting a call.
Deactivating the microphone
pPress the key shown. The key lights up.
Activating the microphone
Disconnect
pPress the illuminated key.
sPress the key shown.
?m
\Replace the handset.
nPress the illuminated key.
Ending a call
or
Select and confirm the option shown.
orIf you are conducting a call via the handset:
orIn speakerphone mode:
27
Page 28
Basic functions
Step by step
Group call for a team
Your administrator can incorporate multiple telephones
in a team. If your telephone belongs to a team, you can
also accept calls intended for other members of this
team.
Signalling of a group call can be set up such that the
relevant phones ring as follows:
•Simultaneously
•Consecutively
•Alternately
•Successively
•Consecutively and then simultaneously if the call is
not answered
•Alternately and then simultaneously if the call is not
answered
•Following an average line seizure duration
Accepting a group call
A group call rings on your phone like a normal call. You
can either answer the call as usual via the handset, the
loudspeaker key or the headset. You can also reject or
forward the call.
Picking up a group or team call early
If a call rings for the team or for a team member, you can
pick up the call early.
^Lift the handset.
or
nPress the key shown.
jEnter the code for the call pickup, for example "*0".
You pick up the call.
28
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Step by step
Basic functions
Listening to voicemail
To use this function, you need to have a voice mailbox
set up on your communication platform for voicemails
(see Æ page 19).
The message key O flashes to indicate new
messages and the F icon appears on the display. The
LED only extinguishes when all new messages have
been picked up and there are no missed calls.
Picking up messages
OPress this key when the phone is in idle mode. The
menu for data records opens.
Messages
Call Mailbox
Select and confirm to open the menu for voicemail.
If messages are waiting, you will be shown a list with
the new messages and the messages you have already
listened to, sorted by status. The number of respective
messages is indicated. You can browse the list using
the cursor keys.
Confirm the option shown to call the mailbox. Follow
the voice instructions. You may need to enter a
password.
Calling the mailbox directly
You can also call the mailbox directly without using the
menu. The mailbox answers even if there are no
messages waiting.
^Lift the handset.
OPress this key. The mailbox answers. Follow the voice
instructions. You may need to enter a password.
You can call the mailbox any time you see the
"Please dial" prompt on the display.
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Page 30
Basic functions
Step by step
Making calls
If you allowed the option "Busy When Dialing"
Æ page 63, you will not be interrupted by an
incoming call. In this case, the caller hears the
busy signal.
Off-hook dialing
^Lift the handset.
jEnter the station number.
Dial
Redial {1} ##?l
Confirm or wait until the dial delay expires
(see Æ page 61).
or
Confirm the option shown. ## represents the last
number dialed.
The connection is set up.
30
Page 31
Step by step
Basic functions
On-hook dialing
The connection is set up with on-hook dialing via the
loudspeaker (speakerphone mode).
nPress the key shown.
jEnter the station number.
iPress or wait until the dial delay expires
(see Æ page 61).
or
Redial {1} ##?
Dial
Confirm the option shown. ## represents the last
l
number dialed.
Entering the phone number first
First enter the number. The loudspeaker key illuminates
when you enter the first digit.
jEnter the station number.
Confirm or wait until the dial delay expires
(see Æ page 61).
The connection is set up.
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Basic functions
Step by step
Dialing using the hotline or warmline
function
Your administrator can configure a hotline or warmline
for your phone.
If you lift the handset of the phone or press the loudspeaker key,
•with a hotline immediately or
•with a warmline after a defined period of time,
•a number specified by administrator is dialed.
Examples:
•The phone in the lift immediately dials the reception
number.
•The phone at a patient's bed dials the ward number
after one minute, for example, if no other number is
dialed.
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Page 33
Step by step
Basic functions
Redial
Redialing from the call list
,Press the key shown.
You are automatically directed to the Dialed call list in
the Calls menu (see Æ page 19).
You are automatically directed to the Missed call list in
the Calls menu if there are any new calls, see
Æ page 19. If you press the key again, you are branched
to the Dialed list.
Niels, Bohr31.05. 07:06
Diall
^Lift the handset.
nPress the key shown.
Redial {1} ##?l
Redial {1} ##?l
Select and confirm the entry you want.
f
Confirm the option shown. The phone number
associated with the list entry is dialed.
Redialing from the display dialog
or
Confirm the option shown. The last phone number
entered is dialed.
Redialing from the idle menu
Select and confirm the option shown. The last phone
number entered is dialed.
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Page 34
Basic functions
Step by step
Consulting a second party
You can call a second party while a call is in progress.
The connection to the first party is placed on hold.
Prerequisite: You are conducting a call.
Consult?
Start Conference
Disconnect & return?f
Select and confirm the option shown.
f
orStarting a conference
Select and confirm the connection in the context menu
if you intend to set up a conference with the new user.
jEnter and confirm the second party's phone number.
If you want to use a call list for a consultation
call, select Hold instead of Consult and then
open the required call list (Æ page 60).
Alternatively, you can open a call list without
using the Hold function - the active call is automatically put on Hold.
Ending or cancelling a consultation call
Select and confirm the option shown.
The call with the first party is resumed.
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Page 35
Step by step
Basic functions
Switching to the held party (alternating)
Prerequisite: You are conducting a consultation call.
Alternate?
Disconnect & return?f
Select and confirm the option shown.
l
In the first display line, the phone number or name and
the duration of the active connection are displayed.
You can switch back and forth between two subscribers by repeatedly selecting and confirming
"Alternate".
Ending an alternate operation
Select and confirm the option shown.
The active call is disconnected and the held call is
restored.
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Page 36
Basic functions
Step by step
Complete Xfer?
Connecting parties
You can connect the first party with the party you consulted, clearing down your connection to both parties in
the process.
Prerequisite: You are conducting a consultation call
Æ page 34 and call joining is allowed Æ page 36.
Select and confirm the option shown.
f
The active and held calls are joined. You are disconnected from the call.
orConnect by hanging up
] or nReplace the handset or, if you are in speakerphone
mode, press the loudspeaker key. The other two parties
are now connected to one another.
z
NPress the key shown.
User
if nec. jEnter and confirm the User password.
Configuration
Connected calls?
Allow call joining = Yes f
Yesl
Save & Exitl
Allowing call joining
You can also configure this setting via the Web interface
Æ page 89.
Confirm the option shown.
Select and confirm the option shown.
Select and confirm the option shown.
Select and confirm the option shown.
Select and confirm the option shown.
Select the option shown and confirm twice.
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Page 37
Step by step
Basic functions
Call forwarding
You can forward calls for your phone to another phone.
Prerequisite: The call forwarding function is programmed (Æ page 38).
Three forwarding conditions can be programmed in the
forwarding menu:
•All Calls
•Busy
•On no reply
Because of its direct impact, "All Calls" call forwarding
has the highest priority followed by "No reply" and
"Busy".
If active, "All Calls" call forwarding is indicated on the
graphic display when the phone is idle. The Forwarding
key also lights up.
Forwarded calls can be logged in a call list if allowed
(see Æ page 19).
The Edit call forwarding menu offers you three Desti-
nation options. These destination options are assigned
to the forwarding types.
All calls (Off/On)
Destination
Busy (Off/On)
Destination
No reply (Off/On)
Destination
One phone number may already be assigned to each
destination. The destination option could then be Destination 12345, for instance.
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Basic functions
Step by step
Programming call forwarding
Saving destination phone numbers for call
forwarding
You can save up to five destination phone numbers for
call forwarding. These destination phone numbers can
then be assigned to the different forwarding types. You
can then enable one of the forwarding types
(Æ page 40).
rPress the key shown.
Edit call forwarding
Destination =f
Edit favouritesf
Destination 1 =f
Select and confirm the option shown.
f
You can also enter the call forwarding settings via
the user menu (Æ page 45).
Select the destination option for one of the following
forwarding types:
•All calls
•Busy
•No reply
Confirm the destination selected.
You can use each of the three Destination
options to save destination phone numbers for
the relevant forwarding type.
Select and confirm the option shown.
Select and confirm the option shown.
jEnter and confirm the destination phone number.
Save & Exitl
38
Define additional destination phone numbers for destinations 2 to 5, as necessary.
Select the option shown and confirm twice.
Page 39
Step by step
Edit call forwarding
Assigning a destination phone number to a call
forwarding instruction
z
You can also configure this setting via the Web interface
Æ page 89.
rPress the key shown.
Within three seconds:
Select and confirm the option shown.
f
Basic functions
Destination =f
089008844l
Save & Exitl
z
Select the destination option for one of the following
forwarding types:
•All calls
•Busy
•No reply
Confirm the destination selected.
Select and confirm a destination number from the list.
Select the option shown and confirm twice.
Defining the ring duration before call forwarding on
no reply
You can define how often the phone should ring before
the "No reply" form of call forwarding activates.
This setting is only available if the "Server
features" function was deactivated by
administrator.
You can also configure this setting via the Web interface
Æ page 89.
Edit call forwardingf
Durationm
Save & Exitl
rPress the key shown.
Within three seconds:
Select and confirm the option shown.
Select and confirm the option shown.
jEnter a value for the duration.
Select the option shown and confirm twice.
39
Page 40
Basic functions
Step by step
Activating and deactivating call forwarding
z
You can also configure this setting via the Web interface
Æ page 89.
Prerequisite: At least one destination phone number is
programmed (Æ page 39).
rPress the key shown.
Within three seconds:
Edit call forwarding
All callsl
Busyf
No replyf
Onl
Save & Exitl
Select and confirm the option shown.
f
Select the appropriate call forwarding type.
Select and confirm the option shown.
or
Select and confirm the option shown.
or
Select and confirm the option shown.
Select and confirm "On" or "Off".
Select the option shown and confirm twice.
40
Page 41
Step by step
Basic functions
Activating call forwarding for all calls
Use the r function key to activate call forwarding for
all calls.
Prerequisite: There is at least one forwarding
destination programmed Æ page 38.
rPress the key shown.
Wait three seconds.
or
Accept
rPress the illuminated key.
Acceptl
Confirm the option shown. The
l
Call forwarding is activated.
If the phone is idle, the call forwarding icon
in the second display line with the destination phone
number.
Deactivating call forwarding for all calls
Wait three seconds.
or
Confirm the option shown.
Call forwarding is deactivated.
r key lights up.
K appears
Call forwarding chain
Sometimes calls to a station are forwarded to another
station which also has call forwarding or DND activated.
This can create a call forwarding chain consisting of
several telephones where the last member of the chain
is your phone.
A popup window opens on your phone's screen with
the following information:
•Who is calling.
•Who forwarded first or last.
•The reason for the forwarding is displayed by an
icon.
You can set whether the station that forwarded first or
last is displayed (see Æ page 46).
41
Page 42
Basic functions
Step by step
Calling back missed calls
Calls received while you are absent are indicated by a
message on the idle display (Æ page 18). The
function key also lights up.
Missed calls are logged in the missed calls list. This list
provides information on the missed call and lets you call
back the number directly (call lists Æ page 19).
OPress the key shown.
O
Callsm
Missedl
Niels, Bohr 30.05 07:06amm
Diall
Select and confirm the option shown.
Select and confirm the option shown.
Select and confirm the entry you want.
Confirm the option shown.
The phone number associated with the entry is dialed.
42
Page 43
Step by step
Enhanced phone functions
Enhanced phone functions
Incoming calls
Deflecting a call
Using call deflection
Prerequisite: An incoming call is displayed or signalled.
Deflect
089008844l
?m
z
NPress the key shown.
User
if nec. jEnter and confirm the user password.
Select and confirm the option shown.
If a destination phone number is stored (Æ page 43),
you can select and confirm it. The call is deflected.
orIf you did not set a phone number when programming
call deflection, you are now prompted to enter a
destination phone number for call deflection.
jEnter and confirm the destination phone number.
The call is deflected.
Permitting call deflection
You can also configure this setting via the Web interface
Æ page 89.
Select and confirm the option shown.
Configuration
Incoming calls
Deflecting?
Allow deflection = Nof
Yesl
Select and confirm the option shown.
Select and confirm the option shown.
Select and confirm the option shown.
Select and confirm the option shown.
Confirm the option shown.
43
Page 44
Enhanced phone functions
Step by step
Default destination =
Save & Exitl
Reject?f
Select and confirm the option shown.
f
jEnter and confirm the phone number to which the
station should be deflected.
Entering a destination phone number is not mandatory when call deflection is active. If you want
to deflect an incoming call, you are prompted to
enter a destination phone number if there is
none stored.
Select the option shown and confirm twice.
Rejecting a call
You can reject an incoming call.
Prerequisite: An incoming call is displayed or signaled.
Select and confirm the option shown.
The caller hears a busy signal.
If the rejected caller's phone number is transmitted, it is saved in the call list. You can then call
this party back at a later time.
44
Page 45
Step by step
Configuring call forwarding
You can also enter the call forwarding settings via
the Forwarding key (Æ page 38).
z
You can also configure this setting via the Web interface
Æ page 89.
NPress the key shown.
Enhanced phone functions
User
Configuration
Incoming calls
Forwarding?
Settings?
Select and confirm the option shown.
if nec. jEnter and confirm the user password.
Select and confirm the option shown.
Select and confirm the option shown.
Select and confirm the option shown.
Configuring forwarding
Select and confirm the option shown.
For a description of the settings, see chapter ”Call forwarding” Æ page 37.
45
Page 46
Enhanced phone functions
Step by step
Setting alerts
Use the Call forward alerts menu to enable and disable
visual and audible alerts for call forwarding (not possible
with the Forwarding key).
Alerts
Visual alerts = Nof
Yesl
Audible alerts = Nof
Yesl
Forwarding stationm
Display last f
Save & Exitl
Select and confirm the option shown.
Select and confirm the option shown.
Select "Yes" or "No" and confirm.
or
Select and confirm the option shown.
Select and confirm the option shown.
or
Select and confirm the option shown.
Select and confirm "display first" or "display last".
Select the option shown and confirm twice.
Hold?f
Reconnect?l
Placing a call on hold
You can use this function to place an ongoing call on
hold, for instance, to prevent the other party overhearing a conversation with a colleague in the same room.
Prerequisite: You are conducting a call.
Select and confirm the option shown.
Retrieving a held call
Select and confirm the option shown.
Held call wait status
After placing a call on hold, you can replace the handset
and then decide if the call should be retrieved or
disconnected.
46
Page 47
Step by step
Retrieve held call?
Enhanced phone functions
Prerequisite: You placed a call on hold and replaced the
handset.
Select and confirm the option shown to resume the call
l
in speakerphone mode.
or
Disconnect?f
z
NPress the key shown.
User
if nec. jEnter and confirm the user password.
Configuration
Connected calls?
Select and confirm the option shown to disconnect the
call.
The held call is signaled as an incoming call after
a specified period of time.
Activating and deactivating the hold reminder tone
You can also configure this setting via the Web interface
Æ page 89.
Select and confirm the option shown.
Select and confirm the option shown.
Select and confirm the option shown.
Allow hold rem. = Nof
Yesl
Save & Exitl
Select and confirm the option shown.
Select and confirm the option shown.
Select the option shown and confirm twice.
47
Page 48
Enhanced phone functions
Step by step
Setting the hold reminder time
Use the "Hold reminder" function to set the time after
which you want to receive an automatic reminder about
a held call.
The minimum value is 1, in other words, the reminder is
output after one minute. The maximum value is
15 minutes.
z
You can also configure this setting via the Web interface
Æ page 89.
NPress the key shown.
User
if nec. jEnter and confirm the user password.
Configuration
Connected calls?
Hold rem. delay=3f
Save & Exitl
Select and confirm the option shown.
Select and confirm the option shown.
Select and confirm the option shown.
Select and confirm the option shown.
jEnter a value between 1 and 99 in the input dialog and
confirm.
Select the option shown and confirm twice.
48
Page 49
Step by step
Music on hold
If the Music on hold option is active, music is played
back when you are placed on hold by another party.
z
You can also configure this setting via the Web interface
Æ page 89.
NPress the key shown.
Enhanced phone functions
User
if nec. jEnter and confirm the user password.
Configuration
Connected calls?
Music on holdf
Yesl
Save & Exitl
Select and confirm the option shown.
Select and confirm the option shown.
Select and confirm the option shown.
Select and confirm the option shown
Select and confirm the option shown.
Select the option shown and confirm twice.
49
Page 50
Enhanced phone functions
Step by step
Call waiting (second call)
You can accept a second incoming call in the course of
an ongoing call. The caller hears the on-hook signal
while you hear a call-waiting signal tone. A bell appears
on the display and next to it the phone number of the
caller is shown.
You can ignore or accept the second call. Before you
accept the second call, you can end the first call or place
it on hold for subsequent retrieval.
You can block the second call or the signal tone
(Æ page 53).
Accepting a second call
Prerequisite: You are conducting a call and call waiting
is allowed ( Æ page 53).
Accept
Select and confirm the option shown.
l
You can talk to the second party.
The connection to the first party is on hold.
You can still
•toggle between an initial and second call or
•initiate a conference
Consultation call from second call
If the second call is your active call you can initiate a
consultation call from it.
From a consultation call in the second call you can
•initiate a conference
•toggle between the second call and a consultation
call
•transfer a call
•disconnect the calls again
During a consultation in the second call, the first call is
parked and can only be unparked if the consultation or
second call is ended or the calls are connected.
Disconnect & return?f
50
Disconnect second call
Select and confirm the option shown.
The call to this station is disconnected and the call to
the first station is reconnected.
Ignoring second call
Prerequisite: You are conducting a call and call waiting
is allowed (Æ page 53).
Page 51
Step by step
Enhanced phone functions
Ignore?
Reject?f
Select and confirm the option shown.
f
The caller still hears the on-hook signal. You can subsequently Accept, Reject, or Deflect the second call via
the context menu.
While the ignored second call continues to wait, from
the active call you can:
•make a consultation call
•initiate a conference
•toggle between the consultation call and your call
party
•transfer a call
A third call would be rejected with the busy signal
If you have disconnected the first call, the ignored
second call rings like a normal call.
Rejecting a second call
Prerequisite: You are conducting a call and call waiting
is allowed (Æ page 53).
Select and confirm the option shown.
The second call is rejected. The caller hears the busy
signal. The caller's phone number is added to the
missed calls list.
51
Page 52
Enhanced phone functions
Step by step
Deflecting a second call
Prerequisite: You are conducting a call and call waiting
is allowed (Æ page 53).
Deflect?m
Complete Xfer
Select and confirm the option shown.
If a destination phone number is stored Æ page 43, you
can select and confirm it. The call is deflected.
orIf you did not set a phone number when programming
call deflection, you are now prompted to enter a destination phone number for call deflection.
jEnter and confirm the destination phone number.
The second call is deflected to the destination specified. You are reconnected with the first party.
Connecting parties
Select and confirm the option shown. The other two
parties are now connected to one another. You can now
hang up or dial another number for instance.
orConnect by hanging up
Prerequisite: Connecting by hanging up is activated
(ask your administrator) and "Switch assignment" must
be set to "Yes" (Æ page 54). Before you can be connected by hanging up you must have toggled at least
twice (Æ page 35).
] or nReplace the handset or, if you are in speakerphone
52
mode, press the loudspeaker key. The other two parties
are now connected to one another.
Page 53
Step by step
Allowing call waiting
z
You can also configure this setting via the Web interface
Æ page 89.
If the Call waiting (second call) function is deactivated, a caller hears the busy signal if you are
already conducting a call.
Prerequisite: The option was programmed by your
administrator.
NPress the key shown.
Enhanced phone functions
User
if nec.
Configuration
Incoming calls?
Handling?f
Allow call waiting = Nof
Yesl
Save & Exitl
Select and confirm the option shown.
jEnter and confirm the user password.
Select and confirm the option shown.
Select and confirm the option shown.
Select and confirm the option shown.
Select and confirm the option shown.
Select and confirm the option shown.
Select the option shown and confirm twice.
53
Page 54
Enhanced phone functions
Step by step
Toggling associate
Set the "Toggling associate" function to Yes if you want
to connect to a second or pickup call by hanging up.
z
You can also configure this setting via the Web interface
Æ page 89.
NPress the key shown.
User
Configuration
Connected calls
Toggling associate
Yes
Save & Exit
Select and confirm the option shown.
if nec. jEnter and confirm the User password.
Select and confirm the option shown.
Select and confirm the option shown.
Select and confirm the option shown.
Select and confirm the option shown in the context
menu.
Select and confirm the option shown.
54
Page 55
Step by step
Enhanced phone functions
Transferring a call
You can transfer your current call to another party with
or without consultation.
Blind transfer
Prerequisite: You are conducting a call. The options
"Allow Call Transfer" and "Transfer on Ring" were
selected (Æ page 56).
Blind transfer call?
Start transfer?f
Consultation?l
Select and confirm the option shown.
f
jEnter the phone number of the second party to whom
you want to transfer the call.
Confirm or wait until the autodial delay expires.
The display returns to idle following successful
transfer.
Transferring with consultation
You can announce a call to a recipient before
transferring it.
Prerequisite: You are conducting a call. The options
"Allow Call Transfer" and "Transfer on Ring" were
selected (Æ page 56).
Select and confirm the option shown. The call is placed
on hold.
jEnter the phone number of the party to whom you want
to transfer the call.
Dial
Confirm the option shown.
55
Page 56
Enhanced phone functions
Step by step
Complete Xfer?
If the party answers:
Announce the call you want to transfer.
Select and confirm the option shown.
f
If the party does not answer:
You do not have to wait for the second party to answer
before you can transfer the call.
Replace the handset or, if speakerphone mode is active,
press the illuminated n key to transfer the call.
If the party does not answer, you will be called back by
the first party.
Allowing call transfer
z
You can also configure this setting via the Web interface
Æ page 89.
NPress the key shown.
User
if nec. jEnter and confirm the user password.
Configuration
Connected calls?
Allow call transfer = Nof
Yesl
Save & Exitl
Select and confirm the option shown.
Select and confirm the option shown.
Select and confirm the option shown.
Select and confirm the option shown.
Select and confirm the option shown.
Select the option shown and confirm twice.
56
Page 57
Step by step
Allowing "Transfer on Ring"
If this option is allowed, you can activate call transfer by
replacing the handset even before the called party
answers.
z
You can also configure this setting via the Web interface
Æ page 89.
NPress the key shown.
Enhanced phone functions
User
if nec.
Configuration
Outgoing calls
Transfer on ring = Nom
Yesl
Save & Exitl
Select and confirm the option shown.
jEnter and confirm the user password.
Select and confirm the option shown.
Select and confirm the option shown.
Select and confirm the option shown.
Confirm the option shown to activate the callback
function.
Select the option shown and confirm twice.
57
Page 58
Enhanced phone functions
Step by step
CTI calls
Beep on auto-answer
When you dial a number with a CTI application
(e.g. Outlook) and auto-answer is activated, the phone
switches automatically to speakerphone mode. If autoanswer is deactivated, the phone first rings and you
have to press the loudspeaker key or lift the handset in
order to set up the connection. This setting also defines
whether or not incoming calls are automatically
accepted. If the function is active, an alert beep sounds
when an incoming call is automatically accepted.
Information on the operation of the configured CTI application can be found in the corresponding operating
instructions.
z
You can also configure this setting via the Web interface
Æ page 89.
NPress the key shown.
User
if nec.
Configuration
Incoming calls?
CTI calls?f
Auto-answer = Nof
Yesl
Beep on auto-answer = No
Prerequisite: The option was programmed by your
administrator.
Select and confirm the option shown.
jEnter and confirm the user password.
Select and confirm the option shown.
Select and confirm the option shown.
Select and confirm the option shown.
Select and confirm the option shown.
Select and confirm the option shown.
Select and confirm the option shown.
Yesl
Save & Exitl
58
Select and confirm the option shown.
Select the option shown and confirm twice.
Page 59
Step by step
Beep on auto-reconnect
You can reconnect a held call both via the CTI
application and via the phone. A beep sounds when you
toggle between an active call and a held call when the
function is active.
Prerequisite: The option was programmed by your
administrator.
z
You can also configure this setting via the Web interface
Æ page 89.
NPress the key shown.
Enhanced phone functions
User
if nec.
Configuration
Incoming calls?
CTI calls?f
Beep on auto-unhold = Nof
Yesl
Save & Exitl
Select and confirm the option shown.
jEnter and confirm the user password.
Select and confirm the option shown.
Select and confirm the option shown.
Select and confirm the option shown.
Select and confirm the option shown.
Select and confirm the option shown.
Select the option shown and confirm twice.
59
Page 60
Enhanced phone functions
Step by step
Making calls
Dialing a phone number from a list
The following call lists are available in the "Calls"
directory:
•Missed
•Dialed
•Received
•Forwarded
For a detailed description of the call lists, see
Æ page 19.
OPress the key shown.
Callsm
Dialedf
Niels, Bohr30.05. 07:06am
Select and confirm the option shown.
Select and confirm the option shown.
Select and confirm the appropriate list entry.
The phone number associated with the list entry is
dialed. If you have not already lifted the handset,
conduct the call now in speakerphone mode.
Using a system phonebook
You can use speed dialing to call up phonebook entries
saved centrally in the Octopus F50.
You can dial a specific phone number by simply entering
an assigned speed dial number. As these are three-digit
numbers, you can store up to 1000 phone numbers.
This phonebook is stored centrally and managed by
your administrator. Ask your administrator for the relevant list if appropriate.
60
^Lift the handset.
jEnter the code "*#" followed by a number between 000
and 999 for the phone number you want to dial. (Check,
if necessary, with your administrator for the correct
code.)
The number is automatically dialed.
Page 61
Step by step
Enhanced phone functions
Using autodial delay
A number is automatically dialed after a set delay starting from the entry of the number's last digit. The autodial delay can be used:
•when dialing in idle mode
•during a consultation
•when transferring an answered call.
The delay can be reduced by performing one of the following activities:
i•Pressing the i key. This always works.
^•Lift the handset. This only works if the phone number
was entered when the phone was idle or if it was
entered for a consultation call when the handset was
off hook.
n•Pressing the loudspeaker key. This only works if the
phone number was entered when the phone was
idle and the loudspeaker key was not illuminated or
if the phone number was entered for a consultation
call and the loudspeaker key was not illuminated.
If an emergency number is preset by your administrator, the autodial delay for this phone number
is reduced to one second.
61
Page 62
Enhanced phone functions
Step by step
Settings for autodial delay
The setting does not affect automatic emergency
number dialing.
If you select Autodial delay, you must either confirm
the "Dial" option, press the loudspeaker key or wait until
the autodial delay expires to set up a call when dialing
with the handset on hook.
z
You can also configure this setting via the Web interface
Æ page 89.
NPress the key shown.
User
if nec.
Configuration
Outgoing calls
Autodial delay=8f
Save & Exitl
Select and confirm the option shown.
jEnter and confirm the user password.
Select and confirm the option shown.
Select and confirm the option shown.
Select and confirm the option shown.
jEnter a value in the input dialog and confirm.
Select the option shown and confirm twice.
62
Page 63
Step by step
Allowing "Busy When Dialing"
If you activate this function, an incoming call received
while you are performing dialing is rejected. The caller
then hears the busy signal.
z
You can also configure this setting via the Web interface
Æ page 89.
NPress the key shown.
Enhanced phone functions
User
if nec. jEnter and confirm the user password.
Configuration
Outgoing calls
Busy when dialing = Nom
Yesl
Save & Exitl
Select and confirm the option shown.
Select and confirm the option shown.
Select and confirm the option shown.
Select and confirm the option shown.
Select and confirm the option shown.
Select the option shown and confirm twice.
63
Page 64
Enhanced phone functions
Step by step
Conference
This type of conference is also referred to as a threeparty conference. It involves up to three participants.
Prerequisite: You are conducting a consultation call
Æ page 34 or have accepted a second call Æ page 50,
and the conference function is active Æ page 65.
Setting up a conference
Conference?
1: Station f
2: Station m
Disconnect?l
Select and confirm the option shown in the menu.
You are connected to both parties at once.
Conducting one-on-one calls
On the display, select and confirm the first connection
you want to clear down.
or
On the display, select and confirm the second
connection you want to clear down.
Select and confirm the option shown. You are now
involved in a one-to-one call with the remaining call
party.
64
Page 65
Step by step
Exit Conf?
Enhanced phone functions
Leaving a conference
Prerequisite: The ”Allowing joining in a conference”
Æ page 66 function is activated.
Select and confirm the option shown in the menu. Both
l
call partners remain connected. You are disconnected
from the conference call.
or
^ or nReplace the handset or, if you are in speakerphone
mode, press the loudspeaker key. Both call partners
remain connected. You are disconnected from the
conference call.
Ending a conference
End Conf?f
z
NPress the key shown.
User
if nec.
Configuration
Connected calls?
Select and confirm the option shown in the menu.
Both connections are cleared down – the conference is
cleared down.
Allowing a conference
This option allows or blocks the "Conference" function.
You can also configure this setting via the Web interface
Æ page 89.
Select and confirm the option shown.
jEnter and confirm the user password.
Select and confirm the option shown.
Select and confirm the option shown.
Allow conferences = Nom
Yesl
Save & Exitl
Select and confirm the option shown.
Select and confirm the option shown.
Select the option shown and confirm twice.
65
Page 66
Enhanced phone functions
Step by step
Allowing joining in a conference
You can use this option to decide whether or not your
call partners are allowed to join calls after you exit the
conference call.
z
You can also configure this setting via the Web interface
Æ page 89.
NPress the key shown.
User
if nec.
Configuration
Connected calls?
Allow exit conf = Nom
Yesl
Save & Exitl
Select and confirm the option shown.
jEnter and confirm the user password.
Select and confirm the option shown.
Select and confirm the option shown.
Select and confirm the option shown.
Select and confirm the option shown.
Select the option shown and confirm twice.
66
Page 67
Step by step
Enhanced phone functions
Call lists
For a detailed description of the different call lists, see
Æ page 19.
Dial entry
OPress the key shown.
Calls
Missedl
Niels, Bohr13:22
OPress the key shown.
Callsm
Dialedl
Delete Alll
Select and confirm the option shown.
m
For instance, select and confirm the list of missed calls.
The list is sorted chronologically, with the most recent
caller first.
You can use the navigator to browse through the list.
Select and confirm the appropriate list entry. The phone
number is dialed.
Deleting all entries
Select and confirm the option shown.
For instance, select and confirm the list of dialed
numbers.
Select and confirm the option shown. All entries in the
list displayed are deleted.
67
Page 68
Privacy/security
Step by step
Privacy/security
Deactivating the ringer
You can deactivate your ringtone if you do not want to
be disturbed by your phone ringing.
)Hold down the key in idle mode until the "Ringer off"
icon appears on the display.
orYou can also deactivate the function using the option in
the idle menu (Æ page 17).
Ringer off
)Hold down the key in idle mode until the "Ringer off"
Ringer on f
Select and confirm the option shown.
f
Reactivating the ringer
icon disappears from the display.
The ringer is reactivated.
orYou can also activate the function using the option in the
idle menu (Æ page 17).
Select and confirm the option shown.
Do not disturb
If "Do not disturb" is activated, your telephone will not
ring. The caller hears the busy signal. The "Do not
disturb" function is activated/deactivated via the idle
menu (Æ page 17).
Prerequisite: "Do not disturb" must be activated
(Æ page 69).
Do not disturb on f
Do not disturb off f
68
Activating/deactivating "Do not disturb"
Select and confirm the option shown in the idle menu.
The "Do not disturb" icon appears Æ page 18.
or
Select and confirm the option shown. The "Do not
disturb" icon is deleted.
Page 69
Step by step
Allowing "Do not disturb"
z
You can also configure this setting via the Web interface
Æ page 89.
NPress the key shown.
Privacy/security
User
if nec. jEnter and confirm the user password.
Configuration
Incoming calls?
Handling?f
Allow DND = Nof
Yesl
Save & Exitl
Select and confirm the option shown.
Select and confirm the option shown.
Select and confirm the option shown.
Select and confirm the option shown.
Select and confirm the option shown.
Select and confirm the option shown.
Select the option shown and confirm twice.
69
Page 70
Privacy/security
Step by step
Security
User password
Your User password protects your individual configurations, including your language settings. You can also use
the User password to lock your telephone Æ page 72.
The preset password "000000" corresponds to a
blank password. In other words, the phone
cannot be locked and the user menu is not password protected. (see also Æ page 71)
z
The User password can also be modified via the Web
interface Æ page 89.
NPress the key shown.
User
if nec. jEnter and confirm the user password.
Security?
User password =f
Confirm password = m
Save & Exitl
Select and confirm the option shown.
Select and confirm the option shown.
Select and confirm the option shown.
jEnter a new password (at least six characters) and
confirm (text entry, see Æ page 15).
Select and confirm the option shown.
jEnter the new password again and confirm with OK.
Select the option shown and confirm twice.
70
Page 71
Step by step
Privacy/security
Deactivating the user password
You can deactivate the phone's password prompt if a
password has already been configured.
The deactivation of the password prompt does
not affect the Web interface Æ page 89 or CTI
applications that use a password prompt. The
password "000000" must be entered here.
If you deactivate the user password, you cannot
lock the phone Æ page 72 and the user menu is
not password protected.
NPress the key shown.
User
if nec. jEnter and confirm the user password.
Security?
User password =f
if nec.
Delete f
Confirm password = m
Select and confirm the option shown.
Select and confirm the option shown.
Select and confirm the option shown.
Select the option shown and use OK to erase
characters from right to left in order to delete the old
password.
jEnter six zeros ("000000") to deactivate the password
(for text input, see Æ page 15) and confirm.
Select and confirm the option shown.
jEnter six zeros ("000000") once again and confirm.
Save & Exitl
Select the option shown and confirm twice.
71
Page 72
Privacy/security
Step by step
Locking the phone
You can lock your phone to protect it against unauthorised access. In this way, no one can make calls or
change your user settings unless they know your user
password.
If an emergency number is entered on the phone by
administrator, "Emergency call" appears on the display
for selection when you have activated the lock. You can
also enter the emergency number via the dialpad.
You can only lock the phone if you set a user
password (Æ page 70). The password for this
must not be the default setting "000000".
Activating the phone lock
(Hold down the key shown.
Confirm lock?
NPress the key shown.
User
Security?
Phone lock = No m
Yes l
Confirm the option shown. The "Locked phone" icon
appears on the display Æ page 18.
or
Select and confirm the option shown.
jEnter and confirm the user password.
Select and confirm the option shown.
Select and confirm the option shown.
Select and confirm the option shown.
Save & Exitl
72
Select the option shown and confirm twice.
The phone is locked.
Page 73
Step by step
Privacy/security
Unlocking the phone
Unlock phone?
Confirm the option shown.
jEnter the User password and confirm. The phone is
unlocked if the password is correct.
73
Page 74
Individual phone configuration
Step by step
Individual phone configuration
Display
Adjusting the display to a comfortable
reading angle
You can swivel the display unit. Adjust the display unit
so that you can clearly read the screen.
Setting contrast
The display has multiple contrast levels that you can set
according to your light conditions.
z
NPress the key shown.
User
if nec. jEnter and confirm the user password.
Phone?
Display?f
Contrast: = f
b or dSet and confirm the contrast
Save & Exitl
You can also configure this setting via the Web interface
Æ page 89.
Select and confirm the option shown.
Select and confirm the option shown.
Select and confirm the option shown.
Select and confirm the option shown.
Select the option shown and confirm twice.
74
Page 75
Step by step
Date and time
This function allows you to select one of three different
display modes for the date and manually set the time if
necessary.
z
You can also configure these settings via the Web interface Æ page 89.
Setting the time
NPress the key shown.
Individual phone configuration
User
if nec.
Date and time?
Time = 14:44f
Save & Exitl
NPress the key shown.
User
if nec.
Select and confirm the option shown.
jEnter and confirm the user password.
Select and confirm the option shown.
Select and confirm the option shown. The time set is
displayed.
jEnter and confirm the time.
Select the option shown and confirm twice.
Setting the date
Select and confirm the option shown.
jEnter and confirm the user password.
Date and time?
Date = 20.02.2007f
Save & Exitl
Select and confirm the option shown.
Select and confirm the option shown. The date set is
displayed.
jEnter and confirm the date.
Select the option shown and confirm twice.
75
Page 76
Individual phone configuration
Step by step
Setting daylight saving time
Prerequisite: Auto DST is deactivated Æ page 77.
z
You can also configure this setting via the Web interface
Æ page 89.
NPress the key shown.
User
if nec.
Date and time?
Daylight saving = Nof
Yesl
Save & Exitl
Select and confirm the option shown.
jEnter and confirm the user password.
Select and confirm the option shown.
Select and confirm the option shown. The time set is
displayed.
Confirm the option shown.
Select the option shown and confirm twice.
76
Page 77
Step by step
Setting the difference between daylight saving and
standard time
Prerequisite: Auto DST is deactivated Æ page 77.
Enter the difference to be used for daylight saving time.
z
You can also configure this setting via the Web interface
Æ page 89.
NPress the key shown.
Individual phone configuration
User
if nec. jEnter and confirm the user password.
Date and time?
Difference (mins)=60f
Save & Exitl
Select and confirm the option shown.
Select and confirm the option shown.
Select and confirm the option shown. The difference
set is displayed.
jEnter and confirm the difference between daylight and
standard time in minutes.
Select the option shown and confirm twice.
Automatic daylight saving time
The Auto DST setting is provided for information
purposes and can only be changed by your administrator.
User
if nec.
Date and time?
z
You can also access this information via the Web
interface Æ page 89.
NPress the key shown.
Select and confirm the option shown.
jEnter and confirm the user password.
Select and confirm the option shown.
Daylight saving time must be manually set if a No is
entered for Auto DST Æ page 76.
77
Page 78
Individual phone configuration
Step by step
Time display format
z
You can also configure this setting via the Web interface
Æ page 89.
NPress the key shown.
User
if nec. jEnter and confirm the user password.
Locality?
Time format = 24 hoursm
12 hours (AM/PM)f
Save & Exitl
z
Select and confirm the option shown.
Select and confirm the option shown.
Select and confirm the option shown. The format set is
displayed.
Select and confirm the time format (12- or 24-hour
display).
Select the option shown and confirm twice.
Date display format
You can also configure this setting via the Web interface
Æ page 89.
NPress the key shown.
User
if nec. jEnter and confirm the user password.
Locality?
Date format =dd/mm/yyyf
yyyy/mm/ddf
Save & Exitl
78
Select and confirm the option shown.
Select and confirm the option shown.
Select and confirm the option shown. The format set is
displayed.
Select and confirm the format you want.
Select the option shown and confirm twice.
Page 79
Step by step
Audio
Volumes
Use this selection to set the following volumes:
•Loudspeaker
•Ringer
•Handset
•Handsfree
z
You can also configure this setting via the Web interface
Æ page 89.
Example: Handset:
NPress the key shown.
Individual phone configuration
User
if nec.
Audio
Volumes?
Handsetf
b or dSet and confirm the volume.
Save & Exitl
Select and confirm the option shown.
jEnter and confirm the user password.
Select and confirm the option shown.
Select and confirm the option shown.
Select and confirm the option shown.
Select the option shown and confirm twice.
79
Page 80
Individual phone configuration
Step by step
Settings
Ringtone
If your administrator has loaded suitable files to the
phone, you can select a realtone file in *.mp3 or *.wav
format for the ringer tone. If no individual audio files are
available the "pattern" ringtone is preset.
NPress the key shown.
User
if nec.
Audio
Settings?
Ringer file = Patternf
ABC.wavf
Save & Exitl
z
Select and confirm the option shown.
jEnter and confirm the user password.
Select and confirm the option shown.
Select and confirm the option shown.
Select and confirm the option shown.
[1]
Select the required ringer file
immediately hear the associated ringer melody.
Confirm current ringtone file.
Select the option shown and confirm twice.
Pattern melody
You can also configure this setting via the Web interface
Æ page 89.
or "pattern". You will
NPress the key shown.
User
if nec.
Audio
Settings?
80
Prerequisite: You have chosen the "pattern" ringtone,
see Æ page 80.
Select and confirm the option shown.
jEnter and confirm the user password.
Select and confirm the option shown.
Select and confirm the option shown.
1. The phone displays the current setting.
Page 81
Step by step
Individual phone configuration
Pattern melody=4
Save & Exitl
z
NPress the key shown.
User
if nec. jEnter and confirm the user password.
Audio
Select the required pattern melody1 between 1 and 8
f
(e.g. 4). You will immediately hear the corresponding
Pattern melody. Confirm the selected Pattern melody.
Select the option shown and confirm twice.
Ringer tone sequence
You can also configure this setting via the Web interface
Æ page 89.
Prerequisite: You have chosen the "pattern" ringtone,
see Æ page 80.
Select and confirm the option shown.
Select and confirm the option shown.
Settings?
Pattern sequence=2f
Save & Exitl
z
NPress the key shown.
User
Select and confirm the option shown.
Select the required Pattern sequence between 1 and 3
(e.g. 2). You immediately hear the set Pattern melody
with the selected Pattern sequence. Confirm the
selected setting.
Select the option shown and confirm twice.
Room character
To ensure that the other party can hear you properly in
speakerphone mode, you can adjust the phone to the
room acoustics by choosing one of the following room
character conditions: "Normal", "Echoing", "Muffled".
You can also configure this setting via the Web interface
Æ page 89.
Select and confirm the option shown.
if nec. jEnter and confirm the user password.
1. The phone displays the current setting.
81
Page 82
Individual phone configuration
Step by step
Audio
Settings?
Room character = Normalf
Save & Exitl
z
NPress the key shown.
User
Select and confirm the option shown.
Select and confirm the option shown.
Select and confirm the room character in the context
menu (for example, "Normal").
Select the option shown and confirm twice.
Opening listening mode
Select the mode here that you prefer for open listening
(see Æ page 25).
You can also configure this setting via the Web interface
Æ page 89.
Select and confirm the option shown.
if nec. jEnter and confirm the user password.
Audio
Settings?
Open listening =Standard modef
Save & Exitl
Select and confirm the option shown.
Select and confirm the option shown.
Select and confirm the setting you want in the context
menu ("Standard mode" or "US mode").
Select the option shown and confirm twice.
82
Page 83
Step by step
Key click
You can select here whether a tone should be heard
when a key is pressed. You can also decide whether
this should apply for all keys or only those on the keypad. In addition, you can adjust the tone volume or
disable the tone.
z
You can also configure this setting via the Web interface
Æ page 89.
NPress the key shown.
Individual phone configuration
Settings
User
Phone
Key click
Volume
Medium
if nec.
Select and confirm the option shown.
Select and confirm the option shown.
jEnter and confirm the User password.
Select and confirm the option shown.
Select and confirm the option shown.
Setting the volume for Key click
Select and confirm the option shown.
For instance, select and confirm a medium volume
setting. You can choose between the following options:
•Low
•Medium
•High
•Off (no click)
Keys
Keypad only
All keys
Save & Exit
Key selection
Select and confirm the option shown.
Select and confirm if only the keys for entering
characters are to be affected.
or
Select and confirm the option shown.
Confirm the option shown.
83
Page 84
Individual phone configuration
Step by step
Setting the language and country
Selecting a language
Use this menu option to select the language for
operator prompting.
z
You can also configure this setting via the Web interface
Æ page 89.
NPress the key shown.
User
if nec. jEnter and confirm the user password.
Locality?
Language = Deutschf
Englishf
Save & Exitl
Select and confirm the option shown.
Select and confirm the option shown.
Select and confirm the option shown. The language set
is displayed.
Select and confirm to set the required language, in
our example English.
Select the option shown and confirm twice.
84
Page 85
Step by step
Individual phone configuration
You may choose from the following languages:
1.Bahasa Indonesia
2. Bahasa Malaysia
3. Brasileiro
4. Català
Ceština
5.
6. Dansk
7.Deutsch
8. English
9. English(US)
10. Español
11. Français
12. Hrvatski
13. Italiano
14. Latviešu Valoda
15. Lietuviø Kalba
16. Magyar
17. Nederlands
18. Norsk
19. Polski
20. Português
21. Română
22. Slovenčina
23. Slovenski Jezik
24. Srpski Jezik
25. Suomi
26. Svenska
27.
28. Türkçe
29.
30.
31.
Русски
32.
33.
34.
35.
85
Page 86
Individual phone configuration
Step by step
Country settings
Adapt your phone settings to suit the relevant countryspecific conditions (for example, transmission
parameters).
z
You can also configure this setting via the Web interface
Æ page 89.
NPress the key shown.
User
if nec. jEnter and confirm the user password.
Locality?
Country = Germanyf
United Statesf
Save & Exitl
Select and confirm the option shown.
Select and confirm the option shown.
Select and confirm the option shown. The country set
is displayed.
Select and confirm to set the required country
example US.
Select the option shown and confirm twice.
You may choose from the following countries:
1.ArgentinaAR 20. LuxembourgLU
2. AustraliaAT 21. MexicoMX
3. AustriaAU 22. NetherlandsNL
4. BelgiumBE 23. New ZealandNZ
5. BrazilBR 24. NorwayNO
6. CanadaCA 25. PolandPL
7.ChinaCN 26. PortugalPT
8. ChileCL 27. Russian FederationRU
9. CroatiaHR 28. SingaporeSG
10. Czech RepublicCZ 29. SlovakiaSK
11. DenmarkDK 30. South AfricaZA
12. FinlandFI 31. SpainES
13. FranceFR 32. SwedenSE
14. GermanyDE 33. SwitzerlandCH
15. HungaryHU 34. ThailandTH
16. IndiaIN 35. TurkeyTR
17. IrelandIE 36. United KingdomGB
18. ItalyIT 37. United StatesUS
19. JapanJP 38. VietnamVN
[1]
, in our
86
1. The phone displays the current setting.
Page 87
Step by step
Individual phone configuration
Network information
This overview in the user area of the Program/Service
menu provides you with information about the IP
address of the phone and the HTML address of the
Web interface. It also provides real-time data about the
network activity of the phone.
NPress the key shown.
User
Network information
Select and confirm the option shown.
if nec. jEnter and confirm the user password.
Select and confirm the option shown. You can browse
the following overview:
IP Address: Displays the IP address or name which was
assigned to the phone in the network.
WBM URL: HTTP address of the Web interface. This
address is specified in the address line of the Internet
browser and is used to call the Web interface of the
phone in the browser.
DNS domain: The DNS domain that can be assigned
to the telephone in addition to the IP address
(e.g. http://my-octophon.phone/).
LAN/PC-RX: The network or PC interface data packets
received are illustrated dynamically as columns.
LAN/PC-TX: The network or PC interface data packets
sent are illustrated dynamically as columns.
LAN/PC autonegotiated: [Yes|No]: Displays whether
the network or PC interface data transfer rate is set to
automatic (Ye s ) or manual (No).
LAN/PC information: [10|100|1000] Mbit/s: Data
transfer rate of the network or PC interface. If an interface is not in use, Link down is displayed.
87
Page 88
Individual phone configuration
Step by step
Resetting user data
The following user-specific settings changed via the
phone menu or the Web interface can be reset to
factory settings.
•Display contrast
•Language setting
•Audio settings
– Volumes
– Settings
•Call lists
– All entries are deleted
Important: All data is reset without a warning tone.
Initiating the reset
User
Reset
Reset all user data
NPress the key shown.
Confirm the option shown.
if nec.
jEnter and confirm the user password.
Select and confirm the option shown.
Select and confirm the option shown. The user data is
reset to factory settings.
88
Page 89
Web interface
Web interface
General
You can configure a number of settings for your phone via the Web interface. Communication is via a secure HTTPS connection.
Calling up the Web interface
For more information on the IP address, the Web interface address,
and how to connect the telephone to the network, refer to the
section entitled "Network information" Æ page 87.
To call up the interface, open a Web browser and enter the following:
https://[IP address of the phone]
[IP address of the phone] is the IP address of your phone.
https://[Name of the phone]
[Name of the phone] which was assigned by administratorl.
You might receive a certificate notification from the browser. Follow
the instructions to download the certificate.
You will be prompted to configure a user password Æ page 70 the
first time you call up the Web interface. You must log in with this
password in future every time you want to open the User Pages.
Administrator Pages
This area lets you configure settings for administering your phone and the
network environment. Access to the Administrator Pages is protected by
the admin password. For more information, contact your administrator or
refer to the administration manual.
89
Page 90
Web interface
User Pages
The Web interface homepage opens once you have entered and confirmed
the phone's IP address:
User menu
1. Click a menu heading to display the individual menu entries. Click the
menu heading again to close the menu.
User selection
Highlighted entry (current page)
Menu heading
Menu entry
Phone information
User login
2.Click a menu entry to open the corresponding form.
3.Make the desired changes.
4.Click the corresponding button to save or discard your changes.
Button functions
•"Login": Log in to the phone after you have entered the user password
•"Submit": Apply changes
•"Reset": Reset original values
•"Refresh": Update the values
•"Logout": Log out from the phone
90
Page 91
Web interface
User menu
All settings can be made via the user menu of the web interface as well as
via the phone's user menu.
User Pages
User login
Date and Time
–Local time
– Local date (day, month, year)
– Use daylight saving
– Difference (minutes)
– Auto time change
Audio
– Ringer melody (
– Ringer tone sequence (
– Ring file (
– Room Character (
– Open listening(
Configuration
– Outgoing calls
– Incoming calls
– Forwarding
V
Æ page 70
V
Æ page 75
V
V
V
Æ page 80)
V
Æ page 80)
V
V
Æ page 82
– Autodial delay (seconds)
– Allow busy when dialing
– Allow transfer on ring
– Allow immediate dialing: Not relevant
– Forwarding Favorites Destination 1 to Destination 5
V
Æ page 38
– Forward all calls
V
–to
– Forward on busy allowed
–to VÆ
– Forward on no reply allowed
–to VÆ page 39
– No reply delay (seconds)
– Alerts
– Visual alerts
– Audible alerts
– Forwarding party
Æ page 39
page 39
V
V
V
Æ page 76
V
Æ page 77
Æ page 77
V
Æ page 81)
Æ page 81)
V
V
V
Æ page 57
V
Æ page 43
V
Æ page 40
Æ page 46
Æ page 46
V
Æ page 46
Æ page 75
Æ page 61
Æ page 63
V
Æ page 43
V
Æ page 40
V
Æ page 40
V
Æ page 39
91
Page 92
Web interface
–Handling
– Allow call waiting
– Allow DND
V
V
Æ page 69
– Allow busy when dialing
– CTI calls
– Allow auto-answer
V
– Allow beep on auto-answer
– Allow beep on auto-reconnect
– Connected calls
– Allow call transfer
– Allow call joining
– Allow exit conference
– Allow hold reminder
V
V
Æ page 36
V
V
– Hold reminder delay (minutes)
– Allow music on hold
– Allow conferences
V
V
– Toggle associate Æ page 54
Æ page 53
V
Æ page 63
Æ page 58
V
Æ page 56
Æ page 66
Æ page 47
V
Æ page 49
Æ page 65
Æ page 58
V
Æ page 59
Æ page 48
Phone
– Display settings
– Contrast
– Keyclick
– Volume
–Keys VÆ page 83
Locality
– Country
V
– Language
–Date format
– Time format
Authentication
– Old password
– User password
– Confirm password
V
Æ page 74
V
Æ page 83
Æ page 86
V
Æ page 84
V
Æ page 78
V
Æ page 78
V
Æ page 70
V
Æ page 70
92
Page 93
Fixing problems
Fixing problems
Caring for your telephone
•Never allow the telephone to come into contact with colouring, oily, or
aggressive agents.
•Always use a damp or antistatic cloth to clean the telephone. Never
use a dry cloth.
•If the telephone is very dirty, clean it with a diluted neutral cleaner containing surfactants, such as a dish detergent. Afterwards remove all
traces of the cleaner with a damp cloth (using water only).
•Never use cleaners containing alcohol, cleaners that corrode plastic or
abrasive powders!
Troubleshooting
Pressed key does not respond:
Check if the key is stuck.
The phone does not ring on call:
Check whether the ringtone is deactivated (see icon in the status bar on
the display Æ page 68). If it is deactivated, activate the ringtone.
You cannot dial a number:
Check whether your telephone is locked (The following message appears
on the screen: "Phone locked. To unlock enter the PIN."). If the phone is
locked, enter your PIN to unlock it.
To correct any other problems:
First contact the relevant administrator. If the administrator is unable to
correct the problem, contact Customer Service.
Contact partner in the case of problems
Contact your administrator if a fault persists for more than five minutes, for
example.
93
Page 94
Local user menu
Local user menu
Opening the user menu on the phone
To open the user menu, press the N key.
On the Settings tab, select the User menu option. You are prompted to
enter the User password Æ page 70. Confirm this with OK. The options of
the user menu are available.
User menu display
The majority of settings that can be made via the user menu on the phone
can also be made via the Web interface Æ page 89.
Changes are usually confirmed using the Save & Exit option or discarded
using the Exit (no save) option.
The options greyed out are not available on the Octophon F620 or have no
function.
! User
Date and Time?
– Time = hh:mmÆ page 75
– Date = DD.MM.YYYYÆ page 75
– Daylight saving = YesÆ page 76
– Deutsch?
– Further languages, seeÆ page 85
– Back?
– Date format = dd/mm/yyyÆ page 78
– dd/mm/yyy?
– yyyy/mm/dd?
– mm/dd/yyyy?
– Back?
– Time format = 24 hourÆ page 78
– 24 hour?
– 12 Hour (AM/PM)?
– Back?
–Save & Exit
– Exit (no save)
Local user menu
Security?
– User password = ********Æ page 70
– Confirm password =
–Save & Exit
– Exit (no save)
Network information?
– Phone address =Æ page 87
– Web address =
– IP address =
–LAN RX =
–LAN TX =
– PC RX =
–PC TX =
– LAN autonegotiated = Yes
– LAN information = 10 Mbps full duplex
– PC autonegotiated = Yes
– PC information = Link down
99
Page 100
Local user menu
– Exit (no save)
Reset?
– Reset all user data?Æ page 88
–Cancel?
Back?
100
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