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Reflect
User Manual
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teachscape Reflect User Manual

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Reflect Capture Tool
USER MANUAL
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Teachscape Reflect Capture Tool User Manual
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Reflect Capture Tool
USER MANUAL
TABLE OF CONTENTS
Initial Setup for School or District Site ............................................................................... 2
Classroom Capture Process ................................................................................................. 7
Appendix ............................................................................................................................... 27
Teachscape Reflect Capture Tool User Manual
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Teachscape Reflect Capture Tool User Manual
INITIAL SETUP FOR SCHOOL OR DISTRICT SITE
Check Hardware Inventory
Download and Store School or District Account Information
Note: A user with administrative privileges should complete this initial setup process prior to general launch of Teachscape Reflect in your school or district. The Administrator login must be used the first time the capture tool is launched.
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CHECK HARDWARE INVENTORY
The following items are included in your Teachscape Reflect case:
1 Teachscape
Reflect capture device
1 Capture device power adapter
2 Microphones
1 Audio cable (stereo mini-cable)
1 Lens cleaning cloth
1 Teachscape Reflect dedicated capture station (laptop)
1 Dedicated capture station (laptop) power adapter
1 Computer mouse
2 USB cables
1 Ethernet cable
Teachscape Reflect capture device
Board camera
Panoramic camera
Capture device
power adapter
1
2
Microphones
Stereo mini-cable
Lens cleaning cloth
Teachscape Reflect dedicated capture
station (laptop)
Capture station (laptop)
power adapter
Computer mouse
USB cables (2)
Ethernet cable
Note: The camera, laptop, and set of microphones in this case cannot be substituted with components included in other Teachscape
Reflect cases. Each camera and set of microphones are uniquely paired to the
dedicated capture station and will not work in conjunction with other components.
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DOWNLOAD AND STORE SCHOOL OR DISTRICT ACCOUNT INFORMATION
Initial setup goal:
The goal of this initial setup is to download and store your school or district’s account information (e.g., teacher names) on your dedicated capture station. This step does not need to be repeated.
You will need:
• Dedicated capture station (laptop)
• Dedicated capture station (laptop) power adapter
• Internet connection (WiFi or Ethernet)
• Teachscape
Reflect Administrator login and password
Note: Capture device (camera) is not needed for this initial administrative setup.
STEP 1
You need to remove only the dedicated capture station (laptop) and its power adapter from the case at this time. Attach and plug in the adapter to a power source, and click on the ON button. (Depending upon your laptop model, it may be located in the upper left of the keyboard.)
STEP 2
Enter the password teach to log in to the dedicated capture station (laptop).
STEP 3
Connect to the Internet.
STEP 4
Launch the Reflect capture tool by either clicking on the Reflect Capture icon on the desktop (A), or if the welcome screen is open, the
Launch Reflect Capture Tool button (B).
A B
OR
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CHECK HARDWARE INVENTORY
STEP 5
Enter your Teachscape Reflect Administrator login and password and click on the Login button. If you do not have this information, contact Teachscape Customer Support.
Note: For the purpose of this initial setup, the camera does not need to be connected to the laptop at this time. However, if it is not connected, a notification will appear after login. This will NOT affect your initial setup.
STEP 6
Click on the Update User List link near the upper right-hand corner of the application to download your site’s account information (e.g., teacher names). This may take a few minutes. A
Data Update dialogue box will inform you of the progress.
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CHECK HARDWARE INVENTORY
STEP 7
Click on the Close button to complete the initial setup process.
Note: You have now successfully completed the initial setup for your school or district. It is strongly advised that after this initial setup, you run a test capture—see
Get Ready to Capture and Capture Video in this manual for more information
about this process.
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CLASSROOM CAPTURE PROCESS
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Get Ready to Capture
Capture Video
Upload Video
Note: The initial setup process must be completed prior
to the general launch of Teachscape Reflect in your school or district. The Administrator login must be used the first time the capture tool is launched. See the previous section for how to do the initial setup.
After initial setup at a school or district site, the classroom capture process may be initiated.
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GET READY TO CAPTURE
STEP 1
Charge the Microphones
In order to do a successful capture, you will need to charge the microphones in advance. This is accomplished by plugging the camera into a power source using the power adapter and by placing the microphones in either dock on the camera. Make sure that they are fully docked. You do not need to attach the capture station (laptop) when charging.
When docked, a RED LED status light on the microphones indicates they are charging; a GREEN light indicates that they are charged.
Note: It is advised that you charge the microphones for 45 minutes to 2 hours before your first use. It will take approximately 45 minutes for an 80% charge and 3 hours for a full charge. A full charge lasts for approximately 6 hours of continuous recording.
Tips for Success
Check that the clip on the teacher microphone is not interfering with being fully docked when charging.
Check to make sure the capture device (camera) has a
GREEN light between the microphone docks. If the light is
not lit, the mic is not receiving power. Check the connection to the power source.
Teacher mic
(smaller of the two)
Student mic
(larger of the two)
1
Teacher mic Student mic
Mute button
LED
status light
Mute button
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GET READY TO CAPTURE
STEP 2
Position the Hardware
Once the microphones are charged, you are ready to set up for your capture:
• TheTeachscape
Reflect equipment should be placed in a location in the room where it can capture the most
classroom activity. See the
Appendix in this manual for specific suggestions for common room arrangements.
• Theboardcamerashouldpointdirectlyattheboardorotherfocalpoint(e.g.,whiteboard,projectorscreen,chair, chart paper).
• Theheightofthepanoramiccamerashouldalignwiththeseatedheightofthetalleststudenttocapturethefaces of as many students as possible. Press the latch and raise the camera head to adjust.
Note: It is suggested that your Teachscape Reflect equipment be stored on a media cart. If you are not using a cart, place the equipment near each other on level surfaces.
Board
camera
Panoramic
camera
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GET READY TO CAPTURE
STEP 3
Make Camera Connections
Connect the camera to the dedicated capture station using the two included USB cables. The USB ports may be located on both sides of the laptop.
Connect the computer mouse to an available USB port (optional).
STEP 4
Connect the Audio Cable
Connect the audio cable by plugging the smaller, tagged end of the audio cable into the microphone input on the camera and the other end into the microphone input on the laptop.
Capture device (back)
HD cam USB port Panoramic cam USB port
Dedicated capture
station (side)
USB ports
USB cables from capture
device to dedicated capture
station
Audio out from capture device
Audio in to capture device microphone input
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GET READY TO CAPTURE
STEP 5
Power the Hardware
Connect both the camera and the capture station (laptop) to their respective power adapters. It is highly recommended that you use a surge protector (a.k.a., power strip) between the power cords and the wall socket.
Note: Using a surge protector between the power adapters and the wall socket protects the hardware and improves audio quality.
STEP 6
Launch the Teachscape Reflect Capture Tool
If you have not done so already, launch the application:
• Powerthededicatedcapturestation(laptop)
ON.
• LaunchWindowsusing
teach as the password.
• LaunchtheTeachscape
Reflect capture tool by either clicking on the Reflect Capture icon on the desktop, or if the
welcome screen is open, the
Launch Reflect Capture Tool button.
• EnteryourTeachscapeloginandpassword.
Note: If you launched the Teachscape
Reflect capture tool prior to connecting the camera, you may see a message asking you to
“retry.” If so, make sure all connections to the camera are made and click on the
Retry button.
OR
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STEP 7
Enter the Lesson Information
After launching the Teachscape Reflect capture tool on the capture station (laptop), use the drop-down menus and open fields at the top of the screen to provide information about the lesson.
Be sure to give your lesson a meaningful capture title (i.e., video name) so that the lesson video is easily recognizable once it is uploaded to
My Reflect Video Library.
Note: If you are a teacher, your name will be pre-populated. If you do not see your name in the list, click on Update User List. If your name continues to be missing from the list, contact Teachscape Customer Support.
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STEP 8
Calibrate the Panoramic Camera
In order to capture a clear image with the panoramic camera, you may need to calibrate the camera in relation to the camera’s internal mirror. Calibration means aligning the camera to what is reflected in the mirror.
You may find that you do not need to calibrate the camera. See the images on the following page for examples. Your goal is to have
straight edges on the panoramic image.
Strong Calibration—Note straight edge of image at top and bottom
Poor Calibration—Note curved, black obstruction at bottom left of image
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If calibration is necessary, first click on the Calibrate button on the left-hand side above the panoramic camera preview screen.
Calibrate by Adjusting the Perimeter Alignment
After clicking on the Calibrate button if your panoramic camera image needs improving, use your mouse to click and drag within the image to move the thin white ring around the circular image, centering it and aligning it with the perimeter edge of the image.
Whiteringcenteredandalignedtoperimeter Whiteringnotcenteredandunalignedtoperimeter
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Check Your Calibration
Select Save to check that the image is correctly aligned in the panoramic view. Your goal is to have straight edges on the panoramic image. Recalibrate by clicking on the
Calibrate button once more and either realigning the white ring again or reading on to learn
how to adjust the circumference of the white ring.
Calibrate by Adjusting the Circumference
You may need to also adjust the circumference of the white ring to calibrate the camera (i.e., improve your panoramic image). Using your mouse, click and drag just the thin white ring to adjust the circumference of the ring. Place the ring to a point just inside the image perimeter.
Click on
Save to recheck your calibration and recalibrate until you are satisfied with the image quality.
STEP 9
Adjust the Zoom for the Board Camera Image
The board camera should point directly at the board or other focal point (e.g., whiteboard, projector screen, chair, chart paper). If needed, use the Zoom slide bar underneath the board camera preview image to manually adjust the range of view.
Panoramic Camera Preview Board Camera Preview
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STEP 10
Adjust the Settings for the Images
Check your panoramic and board camera preview images for brightness and focus. You may not need to make adjustments. Regardless, it is advised to UNCHECK the
Auto box after the cameras have focused so that they do not continually attempt to
refocus during the lesson. (See arrows below.)
If you do feel that adjustments should be made, use the slide bars underneath each preview image to manually adjust the camera settings. It is recommended that you check the
Auto box to focus the camera during this stage, and then uncheck the box once you
are satisfied with the focus settings. Unchecking the box will prevent ongoing refocusing due to movement during the lesson.
Panoramic Camera Preview Board Camera Preview
Tip for Success
In addition to clicking and dragging the slider controls, you may also use your keyboard left and right arrows for
fine adjustments.
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STEP 11
Take Still Photos
If desired, take still photos of items, documents, or the classroom environment. You may do this now or at the conclusion of your lesson. Doing it now might be a good idea because your classroom environment may change as your lesson progresses (e.g., you may want to capture the whiteboard before the lesson and after).
Click on the camera button above the board camera preview screen. This will allow you to use the board camera to take pictures.
Adjust the camera settings as needed and click on
Take Photo. You may take as many photos as you wish. For documents or
artifacts, you may simply hold them in front of the board camera.
To delete a photo, hover over the thumbnail image until a red X appears in the upper right-hand corner, and then click on the X. Select
Save & Close when you are satisfied with your selection of photos.
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CAPTURE VIDEO
Before you may capture video, it is essential that you have completed the steps in Get Ready to Capture in this manual. These steps include:
• Chargingthemicrophones
• Positioningthehardwareintheclassroom
• Makinghardwareconnections
• LaunchingtheTeachscape
Reflect capture tool
• Enteringlessondata
• Adjustingcamerasettingsasneeded
• Takingstillphotos,ifdesired
Provided these steps are completed, you will now prepare the microphones and record your lesson.
STEP 1
Prepare the Microphones
Once charged, remove both microphones from the charging dock.
Wait a moment for the microphone LED status lights to stop flashing. The microphones should exhibit a flashing RED light, indicating that they are in mute mode and will not record.
Push the mute button on each microphone once. The LED status lights should now flash GREEN, indicating that they are ready to record.
STEP 2
Attach the Teacher Microphone
Attach the smaller, clip-on microphone to the teacher’s clothing within 6–12 inches of his or her mouth.
Make sure the teacher’s microphone is attached securely with the microphone LED status light pointed up toward the teacher’s mouth.
STEP 3
Place the Student Microphone
Place the larger, omnidirectional student microphone close to the majority of students. The microphone may lie on its side or stand upright.
Note: To turn either microphone OFF, return the microphone unit to the charging dock. You can also turn the microphone OFF by pressing and holding the mute button for approximately 10 seconds until the LED light turns solid RED, and then releasing the button.
1
Teacher mic Student mic
Mute button
LED
status light
Mute button
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STEP 4
Check the Audiometers
Observe the teacher and student audiometers in the Teachscape Reflect capture tool. The meters should display moving green bars when you speak or whistle into the respective microphones. You may also use the
Test Audio feature by clicking on the record
and play icons to the right of the audiometers. If the audiometers do not indicate sound, check to make sure your microphones are charged and unmuted.
Tips for Success
 Donotleaveamicrophoneinthecapturedevicebaseduringvideocapture.Whendockedinthebase,themicrophone
will revert to charging mode and will not record.
Avoid audio interference by removing anything that might bump into the teacher’s microphone such as jewelry or
lanyards.
For optimal video capture, classroom lights should remain ON for the duration of the lesson, and windows should be
shaded to prevent glare.
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STEP 5
Begin Video Capture
Click on the Record button.
After clicking on
Record, read the Consent Agreement and select I Agree. Capture will begin. Do NOT close the laptop during
capture. You may leave the camera and capture station running unattended for the duration of the lesson.
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When recording, you will see a yellow banner above the video preview windows that reminds you to not close the laptop during recording. If the images are distracting to your students, you may click on the
Hide Video button above the board camera view.
STEP 6
End the Video Capture
Click on the Stop button at the bottom of your screen to conclude capture. You will see a Recording Complete notification. You may take additional still photos at this time or close the window.
Be sure to turn off your microphones to conserve the charge. Either place them in the docks on the capture device or hold the mute buttons for at least 10 seconds—the LED status lights should turn solid RED and then turn off.
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UPLOAD VIDEO
STEP 1
Identify a Location for the Teachscape Reflect Equipment During Upload
It is important to have a secure location in your building for your Teachscape Reflect equipment to be stored, as well as for overnight or unattended uploads of the video capture data. This location must have:
• AccesstoahardwiredInternetconnection
• Electricaloutlet
• Secureroom(i.e.,doorthatlocks)
Video upload can take a significant amount of time. Therefore, effective upload requires a hardwired Internet connection (rather than wireless) and an electrical outlet (rather than using the capture station battery).
STEP 2
Launch the Teachscape Reflect Tool
If you haven’t done so already, power your capture station ON and launch the Teachscape Reflect capture tool. Once launched, make sure that you are connected to the Internet by checking for the online icon in the upper right-hand corner of the capture and upload screen.
Note: For uploading videos, you do not need to be connected to the Teachscape camera. Only the capture device (laptop), powered by an electrical outlet, and a hardwire Internet connection are needed.
Tips for Success
Your school should establish a routine of uploading videos overnight after each day of capture.
Upload should be performed in a secure location with a hardwired Internet connection and a connection to a reliable
power source.
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STEP 3
Determine If You Need to Set Upload Time
It is advised to find out if network processes at your school or district (system upgrades, antivirus scans, etc.) are scheduled to occur at particular times during the night, as these may conflict with your upload process.
If you do need to schedule a specific time for upload, go to the
Upload Queue tab and click on the Set Upload Time button to
schedule your upload at a time that does not interfere with any routine network processes that may occur at night.
STEP 4
Identify Captures for Deletion
Select the Upload Queue tab on the Teachscape Reflect capture tool. Here you can view the list of captures in the queue. You may preview the video(s) by clicking on the
Preview button, although please note that the preview is the “wrapped” or 360° version of
the video. You must compress the video to see the “unwrapped” or rectangular version of the video.
To delete unwanted or test captures, check the boxes next to those captures and click on the
Delete button.
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STEP 5
Identify Captures for Compression or Compress & Upload
Check the boxes next to the captures you would like to upload. You may either choose to click on Compress or Compress &
Upload.
Compressing first is advised because:
• YoudonotneedtobeconnectedtotheInternetduringcompression.
• Compressingvideosmakessmallerle(s)resultinginshorteruploadduration.
• Youmaypreviewthevideosaftercompressingandbeforeuploading.
Note: This process involves large files. If you choose to not compress first, each video could take approximately three times as long to upload as it took to capture. For example, if you captured two hours of classroom instruction, you should allow six hours for the capture to upload.
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A dialogue box will inform you of the compression or upload progress.
During compression or upload, do NOT close the laptop. You may leave the capture station unattended in a secure location while the captures are uploading.
If you chose to first compress the video(s), upon successful compression, the video(s) will appear in the lower
Ready for Upload
window. From here, you may preview the video(s) by clicking on the
Preview button. Or you may select the video(s) for upload and
click on the
Upload button.
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STEP 6
Check for Successful Upload
After upload has completed, you will see an upload status alert. Your successful uploads will no longer be listed on the Upload
Queue
tab but will appear on the Successful Uploads tab in the Teachscape Reflect capture tool.
If any uploads have failed, you can view details about the failed uploads on the
Upload Queue tab. To learn more about the failed
attempt, click on the
View Details button. You may include any failed captures in your next upload attempt.
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CLASSROOM CAPTURE APPENDIX
Positioning the Hardware
Troubleshooting the Microphones
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POSITIONING THE HARDWARE
Place the Teachscape Reflect equipment in a location that enables you to film high-quality video of important classroom activity. The diagrams below illustrate sample hardware placement for a variety of common classroom arrangements.
Make sure that the board camera is pointing directly at the center of any direct instruction (e.g., whiteboard, projector screen, chair, chart paper). To ensure that the panoramic camera can capture the faces of as many students as possible, press the latch and raise the camera head to align its height to the seated height of the tallest student.
Student Microphone Reflect Equipment Student
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Note: It is suggested that your Teachscape
Reflect equipment be stored on a media cart. If you are not using a cart, place the
equipment near each other on a level surface.
Board
camera
Panoramic
camera
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Teachscape Reflect Capture Tool User Manual
TROUBLESHOOTING THE MICROPHONES
LED Status Light LED Pattern Meaning
Microphone in charging dock
Solid RED
Charging in progress.
Solid GREEN
Charging complete.
Microphone out of charging dock
OFF Microphone powered OFF or battery discharged.
Two RED flashes every 1.5 seconds
Microphone is muted. To unmute, push and release the button.
One GREEN flash every 1.5 seconds
Microphone is live and ready to record.
Solid RED
Microphone is powering down or pairing.
Alternating slow GREEN and RED flashes
Microphone is not paired to camera.
YELLOW flash alternating with
GREEN flash
OR
YELLOW flash alternating with two
RED flashes
Microphone battery is low.
Rapid RED flashes continuing for more than a few seconds
Radio congestion. Remove devices such as cell phones, wireless hubs, and radios that might interfere with the microphone signal.
Groups of five rapid RED flashes
Unit is faulty. Contact Teachscape Customer Support.
* If any of these issues are unresolved, contact Teachscape Customer Support by phone at 1-888-479-7600 between 8 a.m. and 9 p.m. EST, Monday through Friday, or visit http://www.teachscape.com/support.
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Teachscape Customer Support
1-888-479-7600 8:00 a.m.–9:00 p.m. EST, M–F
http://www.teachscape.com/support
This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:
•Reorientorrelocatethereceivingantenna
•Increasetheseparationbetweentheequipmentandreceiver
•Connecttheequipmentintoanoutletonacircuitdifferentfromthattowhichthereceiverisconnected
•Consultthedealeroranexperiencedradio/TVtechnicianforhelp
The user should maintain a 20-cm (8 inches) spacing from the base unit to ensure compliance with FCC requirements.
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