T-Octopus F 200/400/600/650
IP Netpackage
T-Octophon F 50
T-Octophon F key module
Operating Instructions
==!"§==Com=
Before You Begin
These operating instructions describe the T-Octophon F 50 telephone on your T-Octopus F 200/400/600/650,
IP Netpackage.
They describe all functions you can use from your telephone. You may find that some functions you wish to use
are not available on your telephone. This may be due to one of the following reasons:
• The function has not been configured for your telephone – please contact your service personnel.
• Your communications platform does not support this function – please contact your service personnel.
Important Notes
Do not operate the telephone in environments where there is a danger of explosions.
Never open the telephone or a key module. If you e ncounter any problems, ask the service personnel.
Use only original accessories Æ page 154. Using other accessories may cause a hazard and
will invalidate the warranty and the CE mark.
The information provided in this document contains merely general descriptions or characteristics of performance which in case of actual use do not always apply as described or which may change as a result of further
development of the products.
An obligation to provide the respective characteristics shall only exist if expressly agreed in the terms of contract.
Never allow the telephone to come into contact with staining or aggressive liquids such as coffee, tea, juice, or
soft drinks. For information on telephone maintenance Æ page 155.
Marks
2
The device conforms to the EU guideline 1999/5/EG, as attested by the CE mark.
This device has been manufactured in accordance with a cer tified environmental management system (ISO 14001). This process ensures that energy consumption and the use of primary raw materials are kept to a minimum, thus reducing waste production.
Contents
Contents
Before You Begin . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Important Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Marks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Basic Operating Instructions . . . . . . . . . . . . . . . . . . . . . . 9
T-Octophon F 50 Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
How to Use these Operating Instructions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Screen Displays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Accessing Functions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
... Interactively . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11
... Via the Program/Service Menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11
... With Function Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
... Via the Large Graphics Display. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Display with Touchscreen Functionality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Operating the Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Display Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13
Functions You Can Use . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Basic and Enhanced Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15
Additional Team and Executive/Secretary Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Local Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Using the Telephone Efficiently . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Making and Answering Calls. . . . . . . . . . . . . . . . . . . . . .17
Answering a Call with the Handset. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17
Answering a Call with the Speaker (Speakerphone Mode). . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Open Listening in the Room During a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Switching to Speakerphone Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Switching to the Handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19
Using Call Waiting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Accepting a Waiting Call (Camp-On) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Preventing and Allowing Call Waiting (Automatic Camp-On). . . . . . . . . . . . . . . . . . . . . . 20
Turning the Call Waiting Tone On and Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Accepting a Specific Call for Your Colleague . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Rejecting Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Using Mailboxes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Accessing the Mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Using Timed Reminders. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Using the Speakerphone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Enabling and Disabling Handsfree Answerback. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24
Answering a Call With a Headset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Turning Do Not Disturb On and Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
3
Contents
Turning Ringer Cutoff On and Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Trace Call: Identifying Anonymous Callers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Turning the Microphone On and Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Answering Calls from the Entrance Telephone and Opening the Door. . . . . . . . . . . . . . . . . 27
Accepting a Call From an Answering Machine. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Display Number of Waiting Calls and Overload Indication. . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Making Calls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Off-Hook Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
On-Hook Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
En-Bloc Sending/Correcting Numbers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Caller ID Suppression. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Talking to Your Colleague With a Speaker Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Activating Tone Dialing (DTMF Suffix-Dialing) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Automatic Connection Setup (Hotline). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Reserve Trunk . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Assigning a Station Number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Trunk Flash. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Associated Dialing/Dialing Aid. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Calling Multiple Parties Simultaneously . . . . . . . . . . 37
Calling a Second Party (Consultation Hold) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Switching to the Party on Hold (Toggle). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Conducting a Conference. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Adding up to Five Parties to the Conference (Initiator Only) . . . . . . . . . . . . . . . . . . . . . . 38
Checking which Parties are in the Conference (Initiator Only) . . . . . . . . . . . . . . . . . . . . 38
Removing Parties from the Conference (Initiator Only). . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Leaving a Conference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Ending a Conference (Initiator Only). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Transferring a Call. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
...After a Speaker Call (Announcement) in a Group. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Parking a Call. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
Retrieving a Parked Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
Placing External Calls on Hold. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Picking up (Retrieving) a Held Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Making Calls to Stored Destinations . . . . . . . . . . . . . . 43
Redialing a Number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
Using a Caller List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
Retrieving the Caller List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Checking the Call Time/Additional Call Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Dialing a Station Number from the Caller List. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Removing an Entry from the Caller List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Saving the Other Party’s Station Number in the Caller List (Redial) . . . . . . . . . . . . . . . . 45
4
Contents
Dialing from the Internal Directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Dialing from the Telephone Database (LDAP). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Dialing from the Personal Directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Dialing from the Corporate Directory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
Using Repertory Dialing Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
Using Station and System Speed-Dial Numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
Displaying and Assigning Call Charges . . . . . . . . . . . .54
Displaying Call Charges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Displaying Call Charges for Another Telephone. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Dialing with Call Charge Assignment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
If You Cannot Reach a Destination ... . . . . . . . . . . . . . .57
Using Callback . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
Storing a Callback . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
Answering a Callback . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
Checking and Canceling a Saved Callback. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
Call Waiting (Camp-On) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Busy Override - Joining a Call in Progress. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Telephone Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .59
Adjusting the Ring Volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
Adjusting the Ring Tone. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
Adjusting the Attention Ring Volume. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
Adjusting the Speakerphone to the Room Acoustics. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Selecting the Language of Screen Prompts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Adjusting the Display to a Comfortable Reading Angle. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Locking the Telephone to Prevent Unauthorized Use . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Saving Your PIN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
Saving Station Numbers, Functions, Procedures and
Appointments. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63
Saving Repertory Dialing Numbers on a Key. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63
Storing Station Speed-Dial Numbers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Assigning Functions to Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Assigning a Procedure (Operating Steps) to a Key. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
Saving Appointments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
Testing the Telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
Testing the Telephone Functions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
Checking the Key Assignments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
5
Contents
Call Forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73
Using Variable Call Forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73
Using Night Answer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
Call Forwarding in the Carrier Network
and Forwarding Multiple Subscriber Numbers (MSN) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75
Call Forwarding in the Event of a Telephone Malfunction . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76
Using Other Functions. . . . . . . . . . . . . . . . . . . . . . . . . . . 77
Sending a Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77
Creating and Sending a Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77
Deleting/Displaying the Message Sent . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79
Answering Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79
Leaving an Advisory Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
Deleting Advisory Messages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
Using Another Telephone Like Your Own for a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
Using Another Telephone Like Your Own for an Extended Period of Time (Mobility) . . . . 82
Change Call Number (Relocate) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83
Moving with an HFA connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83
Fax Details and Message on Answering Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
Resetting Services and Functions (System-Wide Cancellation for a Telephone) . . . . . . . . 84
Silent Monitor (U
Monitoring a Room. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85
Activating Functions for Another Telephone. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
Locking Another Telephone to Prevent Unauthorized Use . . . . . . . . . . . . . . . . . . . . . . . . . . . 87
Using System Functions from the Outside (DISA: Direct Inward System Access). . . . . . . . 87
Using Functions in ISDN via Code Dialing (Keypad Dialing) . . . . . . . . . . . . . . . . . . . . . . . . . . 89
Controlling Connected Computers or Other Programs and Telephone Data Service
(T-Octopus F 400/600/650 Only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90
Controlling Relays. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91
Sensors (T-Octopus F 200/400 Only). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91
Radio Paging . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91
Simple Paging Equipment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92
Enhanced Paging Equipment (T-Octopus F 600/650 Only) . . . . . . . . . . . . . . . . . . . . . . 92
only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
P0/E
Team and Executive/Secretary
Functions with Trunk Keys . . . . . . . . . . . . . . . . . . . . . . 93
Using Trunk Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93
Answering Calls with Trunk Keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94
Making Calls with Trunk Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94
Using a Trunk Key to Place a Call on Hold and Retrieve it Again . . . . . . . . . . . . . . . . . . 94
Switching Between Phone Calls on Multiple Trunks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95
Forwarding Calls on Lines. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95
6
Contents
Using DSS Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97
Using DSS Keys to Answer Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97
Calling a Team Member Directly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97
Transferring a Call in Progress . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98
Accepting a Call for Another Team Member . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98
Joining or Leaving a Group Call
(Not for the Executive Telephone in an Executive/Secretary Team). . . . . . . . . . . . . . . . . . . 98
Transferring Calls Directly to the Executive (Only in an Executive/Secretary Group) . . . . 99
Using Other Team Functions . . . . . . . . . . . . . . . . . . . .100
Turning Group Call On and Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .100
Accepting a Call for Another Member of Your Team . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102
Activating and Deactivating a Ringing Group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102
Uniform Call Distribution (UCD) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103
Use of PC mouse and keyboard . . . . . . . . . . . . . . . . . .105
Prerequisites . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .105
Activating the user interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105
Operation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107
Using Local Applications . . . . . . . . . . . . . . . . . . . . . . . .108
Entering Characters. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .108
Touchscreen Keypad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .108
Entering Characters via the Keypad. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .110
External Keyboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .111
Personal Directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112
Creating a New Entry. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .113
Selecting/Finding an Entry to be Modified or Deleted. . . . . . . . . . . . . . . . . . . . . . . . . . .115
Editing/Deleting/Changing an Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .117
Displaying an Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .119
Displaying the Number of Existing Entries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .120
Deleting all Entries. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120
Importing or Exporting a Personal Directory via USB. . . . . . . . . . . . . . . . . . . . . . . . . . . .121
Importing/Exporting the Personal Directory via LAN . . . . . . . . . . . . . . . . . . . . . . . . . . . .122
Changing Captions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .124
Corporate Directory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126
Advanced Search. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .127
WAP Browser . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130
Using Java midlets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132
General operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .132
Example Application: Speed Dial List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .134
7
Contents
Local Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138
Adjusting the Display Contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138
Calibrating the Touchscreen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139
Selecting your Operating Language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140
Selecting a Language for the External Keyboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141
Changing the Display Reset Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141
Setting a Password for Personal Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142
Setting Web Access Parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143
Setting Dialing Rules . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144
Special Function in the LAN (PC Network) . . . . . . . 145
Leaving a Hunt Group/Group Call. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145
Transferring Call Forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146
Using Night Answer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147
Activating and Deactivating a Ringing Group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148
Controlling Relays. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149
Opening the Door . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150
Different Displays
(T-Octopus F 900 Environment) . . . . . . . . . . . . . . . . . 151
Labeling, Documentation and Accessories . . . . . . . 152
Labeling Key Fields. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152
Attaching a Station Number Label. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 153
Documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 153
Accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154
Fixing Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 155
Telephone Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 155
Echo Effect . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 155
Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 155
Responding to Error Messages on the Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156
Restart the Telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 157
Contacts for Resolving Problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 157
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 158
Overview of Functions and Codes (Alphabetical) . 163
8
Basic Operating Instructions
T-Octophon F 50 Control Panel
Basic Operating Instructions
Key field – fixed function keys:
Program/Service
Redial
Mute or Internal
Speaker
Keyp ad
Handset
Speaker for open listening and ring
tones
Keys for
telephone
settings
Illuminated touchscreen display,
320 x 240 pixel
Operating pen
LEDs
Key field –
freely programmable
keys
Keys for scrolling to
functions
Fixed
function key:
Release
Key for
confirming
a function
T- Oc to ph on F 5 0 ke y mo du le
with programmable keys
Microphone for speakerphone mode
9
Basic Operating Instructions
Step by Step
Enter letters or numbers
A B C
Program/Service
Speaker
Start conference?
Display contrast?
>
How to Use these Operating Instructions
You will find a graphic representation of the steps in logical sequence
in the left column. Below is an explanation of the symbols:
n Lift the handset (off-hook).
t Replace the handset (on-hook).
s Conduct a call.
o Enter a telephone number or code.
dd Enter the code.
via the keypad on the display Æ page 108,
via the keypad Æ page 110,
via the external keyboard Æ page 111
Click on the menu item or the softkey on the display.
u or v Press volume controls on the telephone.
Press the key.
Press the illuminated key.
Press the flashing key.
:
The option appears on the screen.
Press the
:
Search for an option.
Press the
until the option appears on the screen.
Then press the
: key to confirm your selection.
<> keys,
key to confirm your selection
:
.
10
Step by Step
Please dial
Return to held call? >
Forwarding on?
>
Callback?
Send message?
>
Basic Operating Instructions
Screen Displays
The graphics-enabled touchscreen display shows:
• Data from the internal telephone directory Æ page 46 or the caller list Æ page 43
• Requests and acknowledgement messages, depending on the
situation
• Selection options for functions that you can confirm with
you see the symbol ">" at the right, further options are available
and can be accessed with the
• Touchscreen controls (softkeys) in local applications
Æ page 108
For more information on the display see Æ page 13.
<> keys
Accessing Functions
... Interactively
You can select some function while the telephone is idle,
for example:
:
Use <> to scroll to a function and press : to execute it.
You can select other functions directly depending on the situation.
Example: You call a number, but the line is busy:
:
Press : to confirm.
or
:
Use <> to scroll to a function and press : to execute it.
:. If
#0=Reset services?
>
Program/Service
... Via the Program/Service Menu
First press the "Program/Service" key. You then see a list of selection
options, such as: "#0=Reset services" Æ page 32.
Press the key.
:
Use <> to scroll to a function and press : to execute it.
or
rd Enter the code directly.
The Quick-Reference Operating Instructions contain a list of codes.
However, they are also displayed on screen along with the corresponding function.
11
Basic Operating Instructions
Step by Step
... With Function Keys
If you saved a function on a key Æ page 66, you can access it directly
as follows :
Press the Mute key to execute the function
... Via the Large Graphics Display
In addition to situation-dependent functions, T-OctophonF 50 also
lets you use and access local applications, such as the personal telephone directory, via the large graphics- enabled display with its touchscreen functionality. See Display menu Æ page 13.
12
Basic Operating Instructions
Display with Touchscreen Functionality
In addition to situation-dependent functions, you can also use and access local applications
in T-Octophon F 50, such as the personal telephone directory, for example, via the large
graphics-enabled display with touchscreen functionality.
Overview
Display interface fields:
Displays the currently selected/activated function/
application
(e.g. Phone or Personal directory)
Displays menus, lists and dialogs
Display menu Æ page 13
Operating the Display
T-Octophon F 50 comes complete with a plastic operating pen, with which you can select
display interface functions ("click") or scroll between graphic contents ("drag") by pressing
lightly on the nib.
Alternatively, you can use similar objects that will not damage the display interface. Finger
(finger nail) activation is also possible.
Display Menu
A number of functions can be activated in the lower field of the display.
Phone Pers onal
Phone tab
The Phone tab provides situation-dependent information on the idle or talk state of your
T-Octophon F 50 from the communication platform Æ page 11.
When a local application is displayed, such as the personal telephone directory for
example, the "Phone" tab flashes to signal incoming calls in addition to the ring tone.
When you pick up the handset to dial or accept an incoming call, the display indicator automatically switches to the "Phone" tab.
If configured, switching is performed automatically even if there is no user intervention for a lengthy period (time can be configured, Æ page 141).
Applications tab
Menu key
Display keypad
Status information
13
Basic Operating Instructions
The Applications tab contains local applications, such as:
• Personal directory: personal telephone directory Æ page 112
• Corporate directory: corporate telephone directory Æ page 126
• Web access: WAP browser Æ page 130
• Extended Applications: interface for Java midlets Æ page 132
• Service: the service menu for settings Æ page 138
The Menu key opens up the menu selection option where one of the local applications can
be activated and the "Applications" tab can be quickly accessed.
If the Status information softkey is displayed, system messages have been received (flashing
light = unread messages). Click on the question mark to read the message(s).
Using the Display keypad softkey, you can enter characters via the display (Æ page 108).
The current displays in the "Phone" tab and in the individual local applications are
mutually independent.
This means that if you are in the personal directory, for example, and the display
changes to "Phone" because you have accepted an incoming call, the same display
that was active before you accepted the call reappears when you change back to the
personal directory.
Descriptions of local applications Æ page 108 always assume that the status of the
relevant application is idle. If the status is unspecified when the application is activated, press "Cancel", "Exit", or "Menu", until the relevant idle status appears.
14
Basic Operating Instructions
Functions You Can Use
Basic and Enhanced Functions
You can use all basic and enhanced communications platform functions that appear interactively on the screen, in the Program/Service menu, and when you press function keys.
Additional Team and Executive/Secretary Functions
Æ page 93f.
To help working and project groups work together more effi ciently, the service p ersonnel can
configure a variety of team functions, depending on your preferences when working in the
team. You can use these team functions in addition to the basic and enhanced functions.
In addition to call pickup, hunting groups (group call), and call distribution groups, you can
also set up teams with multiple lines per telephone.
You can tell if a telephone has trunk keys if your station number and the numbers of your colleagues are programmed on trunk keys. You can access all lines and can also conduct different calls simultaneously on multiple lines.
Another team function category includes the executive/secretary
functions, which are configured by the service personnel. You can use executive and secretary functions in addition to the basic and enhanced functions as well as other team functions.
An executive/secretary telephone has DSS keys for the executive or secretary, trunk keys for
the executive and secretary, as well as ring transfer keys.
Local Applications
Your T-Octophon F 50 not only lets you use the functions of your communication platform,
but also gives you a high degree of flexibility with its integrated local applications
Æ page 108,:
• The personal directory for up to 320 entries
(numbers, names, additional information, etc.) Æ page 112
• User-friendly options for searching and dialing from a LAN server’s corporate directory
Æ page 126
• A WAP browser for accessing information on your intranet Æ page 130
• A menu with a wide variety of options for locally configuring your T-Octophon F 50
Æ page 138
15
Basic Operating Instructions
Using the Telephone Efficiently
• You probably have certain colleagues or external parties with whom you talk on the
phone especially frequently. To dial these numbers faster and more conveniently, you
can save them on keys
(Saving station numbers for repertory dialing on keys Æ page 63).
• You can save additional names, station numbers, and calling par ty data in the personal
directory of your T-Octophon F 50 telephone Æ page 112. A well maintained directory
will save a great deal of effort in searching for lost phone numbers.
• All too often you reach a busy line when dialing a number. Amid the confusion of your
working day, it’s easy to forget to try the number again later on. To avoid this, make it a
habit to use the "Callback" Æ page 57 function.
16
Step by Step
Release
Making and Answering Calls
Making and Answering Calls
Special default ring signaling is set for your telephone:
• When you receive an internal call, your telephone rings once every four seconds (single-tone sequence).
• When you receive an external call, your telephone rings twice in
rapid succession every four seconds (dual-tone sequence).
• When you receive a call from the entrance telephone, your telephone rings three times in rapid succession every four seconds
(triple-tone sequence).
• If a call is waitin g, you hear a short tone (beep) every six seconds.
The number or the name of the caller appears on the display.
Answering a Call with the Handset
The telephone rings. The caller appears on the screen.
n Lift the handset.
Ending the call:
t Replace the handset.
or
Press the key.
Speaker
Speaker
Release
Answering a Call with the Speaker (Speakerphone Mode)
The telephone rings. The caller appears on the screen.
Press the key. The LED lights up.
Speakerphone mode.
u or v Raise or lower the volume. Keep pressing the key until the desired vol-
ume is set.
Ending the call:
Press the key. The LED goes out.
or
Press the key.
17
Making and Answering Calls
Step by Step
Speaker
Speaker
Notes on speakerphone mode:
• Tell the other party that you are using speakerphone mode.
• The speakerphone works best at a low receiving volume.
• The ideal distance between the user and the telephone set in
speakerphone mode is about 50 cm (approx. 20 inches).
Open Listening in the Room During a Call
You can let other people in the room join in on the call. Let the other
party know that you have turned on the speaker.
Precondition: You are conducting a call with the handset.
Activating ring transfer:
Press the key. The LED lights up.
Deactivating t his function:
Press the key. The LED goes out.
18
Step by Step
Speaker
Switching to Speakerphone Mode
Precondition: You are conducting a call with the handset.
and
t Hold down the key and replace the handset.
Then release the key and continue the call.
Switching to the Handset
Precondition: You are engaged in a call in speakerphone mode.
n and s Lift the handset. Continue the call.
Using Call Waiting
Callers can still reach you while you are engaged in another call. A
signal alerts you to the waiting call.
You can either ignore or accept the waiting call.
When you accept the waiting call, you can either end the first call or
place it on hold and resume the call later on.
You can also bar call waiting or the call waiting tone Æ page 20.
Making and Answering Calls
Accepting a Waiting Call (Camp-On)
Precondition: You are en gaged in a phone call and hear a tone (every
six seconds).
Ending the first call and answering the waiting call:
t Replace the handset. Your telephone rings.
n Answer the second call. Lift the handset.
19
Making and Answering Calls
Step by Step
Call waiting?
>
Program/Service
qii
Quit and return?
Program/Service
Placing the first call on hold and answering the second call:
:
Select and confirm.
or
Press the key. The LED lights up. Enter the code.
You are connected to the call waiting party immediately. The first party is placed on hold.
Ending the second call and resuming the first one:
:
Confirm.
or
qd Press the key. The LED lights up. Enter the code.
or
t n Replace the handset. "Recall: ..." appears on the screen. Lift the
handset.
Preventing and Allowing Call Waiting
(Automatic Camp-On)
If this function has been configured (ask the service personnel), you
prevent or allow a second call Æ page 19 from being signaled by automatic camp-on during an ongoing call.
Program/Service
#490=Call wait.trm.off?
>
490=Call wait.term.on?
>
*
Press the key. The LED lights up
and
:
Select and confirm1.
or
:
or
rhmd or qhmd Enter the code for "off" or "on".
[1] Different Display s
(T-Octopus F 900 Environment
20
Æ Page 151)
Step by Step
Turning the Call Waiting Tone On and Off
You can suppress the call waiting tone (every six seconds) for external calls. A one-time special dial tone then alerts you to the waiting
call.
Waiting tone off?
>
Waiting tone on?
>
:
Select and confirm.
or
:
or
rlk or qlk Enter code for "tone off" or "tone on".
Accepting a Specific Call for Your
Colleague
You hear another telephone ring.
59=Pickup - directed?
>
*
Next?
>
Accept call?
Program/Service
qim Enter the code.
If necessary
Press the key. The LED lights up
:
Select and confirm.
or
All called stations appear on the screen.
:
Select the station whose call you want to answer (the cursor appears
as a black square at the beginning of the line).
:
Confirm.
or
o If you know the number of the telephone that is ringing, enter it directly.
Making and Answering Calls
or
Press the flashing key.
Accepting calls in a team Æ page 102.
21
Making and Answering Calls
Step by Step
Release
View messages?
Rejecting Calls
You can reject calls which you do not wish to take. The call is then signaled at another definable telephone (contact your service personnel).
The telephone rings. The caller is displayed.
Press the key.
If a call cannot be rejected, your telephone will continue to ring. The
message "currently not possible" is displayed (e.g in the case of recalls).
Using Mailboxes
If you have programmed the "Mailbox" key Æ page 66, the associated LED lights up when messages have arrived for you. If your telephone is connected to a voice mail system, the "Mai lbox" key w ill also
light up to alert you to any messages that have arrived.
Accessing the Mailbox
Press the illuminated "Mailbox" key.
or
:
Confirm.
Message sent?
>
Call voice mail?
>
22
:
Select and confirm.
or
:
Follow the user prompts.
Step by Step
Reminder:
Making and Answering Calls
Using Timed Reminders
Precondition: You must have saved a timed reminder Æ page 71.
The current time is the time stored.
The telephone rings. The timed reminder appears on the screen.
Speaker
Mute off?
Mute
Press the key twice.
or
n t Lift the handset and replace it again.
If you fail to answer the timed reminder, it repeats five times
and is then erased.
Using the Speakerphone
A colleague addresses you directly over the speaker with a speaker
call. You hear a tone before the announcement. The other party’s
name or station number appears on the screen.
You can conduct the call with the handset or in speakerphone mode.
n Lift the handset and answer the call.
or
:
Press the "OK" key to confirm your selection and answer the call.
or
Press the key and answer the call.
If handsfree answerback is enabled (see below), you do not
need to switch on the microphone - you can answer directly.
You can answer immediately in speakerphone mode.
If handsfree answerback is disabled (default setting), follow
the procedure described above.
Placing a speaker call to a colleague Æ page 32.
23
Making and Answering Calls
Step by Step
Enabling and Disabling Handsfree Answerback
HF answerback on?
>
HF answerback off?
>
:
Select and confirm.
or
:
or
qmj or rmj Enter the code for "on" or "off".
Answering a Call With a Headset
Precondition: You r te lep hone ri ngs.
If the "Headset" key has been configured Æ Page 66 :
Press the key. The LED lights up.
or If configured (ask your service personnel):
Answer?
Release
:
Confirm.
Ending the call:
Press the key.
or If the "Headset" key has been configured Æ Page 6 6:
Press the key. The LED goes out.
Turning Do Not Disturb On and Off
You can activate the do not disturb function if you do not want the receive any calls. When do not disturb is activated, internal callers hear
a busy signal and external callers are rerouted to a telephone assigned for this purpose (contact your service personnel).
DND on?
>
DND off?
>
qmk or rmk Enter the code for "on" or "off".
:
Select and confirm.
or
:
or
When you lift the handset, a special dial tone (continuous
buzzing tone) reminds you that do not disturb is active.
Authorized internal callers can automatically override the do
not disturb function after five seconds.
24
Step by Step
Turning Ringer Cutoff On and Off
You can activate the ringer cutoff function if you do not want the receive any calls. Calls are only identified by one ring signal, an indication on the display, and a key which has been programmed to flash
(such as a trunk key).
Ringer cutoff on?
>
Ringer cutoff off?
>
:
Select and confirm1.
or
:
or
qml or rml Enter the code for "on" or "off".
Trace Call: Identifying Anonymous
Callers
You can have the carrier identify malicious external callers. You can
save the caller’s station number during the call or for 30 seconds after the call ends. However, it is essential that you do not replace your
handset during this time.
>
Program/Service
84=Trace call?
*
qlh Enter the code.
Press the key. The LED lights up.
and
:
Select and confirm.
or
Making and Answering Calls
After you have finished tracing the call, the data is stored on
the carrier’s system. Now contact your service personnel.
[1] Different Displays
(T-Octopus F 900 Environment
Æ Page 15 1)
25
Making and Answering Calls
Step by Step
Turning the Microphone On and Off
To prevent the other party from listening in while you consult with
someone in your office, you can temporarily switch off the handset
microphone or the handsfree microphone. You can also switch on
the handsfree microphone to answer an announcement via the telephone speaker (speaker call, Æ page 23).
Precondition: You are conducting a call. The microphone is switched
on.
Mute
Mute
Mute on?
>
Mute off?
>
Program/Service
qif or rif Enter the code for "on or "off".
Press the key. The LED lights up.
or
Press the illuminated key. The LED goes out.
or
:
Select and confirm.
or
:
or
Press the key. The LED lights up
26
Step by Step
Open door?
Making and Answering Calls
Answering Calls from the Entrance Telephone and Opening the Door
If an entrance telephone has been programmed, you can use your
telephone to speak to someone at the entrance telephone and to activate a door opener.
If you have the proper authorization (contact your service personnel),
you can activate the door opener, enabling visitors to open the door
themselves by entering a 5-digit code (using a DTMF transm itter or installed keypad).
Speaking to visitor s via the entrance telephone:
Precondition: Your telephone rings.
n Lift the handset within thirty seconds. You are connected to the en-
trance telephone immediately.
or
n Lift the handset after more than thirty seconds.
o Dial the entrance telephone number.
Opening the door from your telephone durin g a call from the entrance telephone:
:
Confirm.
>
Program/Service
61=Open door?
*
Opening the door from your telephone without calling th e entrance telephone:
Press the key. The LED lights up
:
Select and confirm.
or
qje Enter the code.
o Dial the entrance telephone number.
Special features must be taken into consideration if your telephone operates with IP Netpackage (system networking via
PC network) Æ page 150!
27
Making and Answering Calls
Step by Step
Program/Service
89=Door opener on?
>
*
qlm Enter the code.
3=change password?
>
Opening the door with a code (at the door):
o After ringing the bell, enter the five-digit code (using the keypad or a
DTMF transmitter). Depending on how the door opener has been programmed, a doorbell call signal may or may not be forwarded.
Activating the door opener:
Press the key. The LED lights up
:
Select and confirm.
or
o Dial the entrance telephone number.
o Enter the five-digit code. Default code = "00000".
or
:
Select the displayed function and press the "OK" dialog key to
change the code.
1=enable with ring?
>
2=enable w/o ring?
>
#89=Door opener off?
>
28
Program/Service
rlm Enter the code.
:
Select and confirm.
or
:
You can also open the door without a doorbell ring.
Deactivating t he door opener:
Press the key. The LED lights up
:
Select and confirm.
or
Accepting a Call From an Answering Machine
You can accept a call from any answering machine if the machine is
connected to your system (contact your service personnel) and you
have programmed the answering machine number on a key
Æ page 66.
The LED lights up. Press the key.
Step by Step
Making and Answering Calls
Display Number of Waiting Calls and Overload Indication
You can show the number of external waiting calls on the display by
pressing the "View number of calls" key Æ page 66.
Press the "Waiting calls" key.
If the number of waiting calls exceeds a preset limit while you are engaged in another call (overload), the LED on the key lights up. Contact your service personnel to find out the waiting call limit.
•LED off:
No callers waiting.
• LED flashes slowly:
You have reached the programmed threshold.
•LED flashes rapidly:
You have exceeded the threshold value (overload).
29
Making Calls
Step by Step
Making Calls
Off-Hook Dialing
n Lift the handset.
o Internal calls: Enter the station number.
External calls: Enter the external code and the station number.
The called party does not answer or is bu sy:
t Replace the handset.
On-Hook Dialing
o Internal calls: Enter the station number.
External calls: Enter the external code and the station number.
The other party answers wit h speaker:
n Lift the handset.
or On-hook: Use speakerphone mode.
The called party does not answer or is bu sy:
Press the key. The LED goes out.Speaker
Your system may also be programmed so that you have to
press the Internal key before you dial an internal number.
To call an external par ty, you have to enter an external code
before dialing the party’s telephone number (Prime Line is
not active; contact your service personnel).
30
Loading...