TANDBERG Vision 5000 User Manual

Software version C4

D11273-4.0

This document is not to be reproduced in whole or in part

without the permission in writing from:

TANDBERG

User Manual

All manuals and user guides at all-guides.com

all-guides.com

VISION 5000 Videoconferencing System

All manuals and user guides at all-guides.com

VISION 5000 Videoconferencing System

Environmental Issues

Thank you for buying a product which contributes to a reduction in pollution and thereby helps save the environment.

Our products reduce the need for travel and transport and thereby reduce pollution. Our products have either none or few consumable parts (Chemicals, toner, gas, paper). Our products are low energy consuming products.

Battery handling:

Batteries for the Remote Control are Long Life and Alcaline batteries saving the environment, please follow guidelines on the packing material for handling and disposal of the batteries.

Waste handling:

No need to send material back to Tandberg as there are no consumables to take care of. Please contact your local dealer for information on recycling the product by sending the main parts of the products for disassembly at local electronic waste stations, recycable parts are marked so the waste station can disassemble and re-use recycable parts.

Production of products:

Our factories employ the most efficient environmental methods for reducing waste and pollution and ensure the products are recyclable.

Trademarks and copyright

COPYRIGHT © 1998, Tandberg Philip Pedersensvei 22 1324 Lysaker, Norway, Tel: +47 67 125 125, Fax: +47 67 125 234 All rights reserved. This document contains information that is proprietary to Tandberg. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form, or by any means, electronic, mechanical, photocopying, or otherwise, without the prior written permission of Tandberg.

Nationally and internationally recognized trademarks and tradenames are property of their respective holders and are hereby ack nowledged.

Disclaimer

The information in this document is furnished for informational purposes only, is subject to change without prior notice, and should not be construed as a commitment by Tandberg.

The information in this document is believed to be accurate and reliable, however Tandberg assumes no responsibility or liability for any errors or inaccuracies that may appear in this document, nor for any infringements of patents or other rights of third parties resulting from its use. No license is granted under any patents or patent rights of Tandberg.

This document was written by the Technical Support Department of Tandberg, Norway. We are committed to maintaining a high level of quality in all our documentation. Towards this effort, we welcome your comments and suggestions regarding the content and structure of this document. Please fax or mail your comments and suggestions to the attention of:

Technical Support Department Tandberg, Philip Pedersensvei 22 1324 Lysaker, Norway Tel: +47 67 125 125 Fax: +47 67 125 234

All manuals and user guides at all-guides.com

VISION 5000 Videoconferencing System

Operator Safety Summary

For your protection, please read these safety instructions completely before operating the equipment and keep this manual for future reference. The information in this summary is intended for operators. Carefully observe all warnings, precautions and instructions both on the apparatus and in

the operating instructions.

Equipment Markings

The lightning flash symbol within an equilateral triangle is intended to alert the user to the presence of uninsulated dangerous voltages within the products enclosure that may be of sufficient magnitude to constitue a risk of electrical shock.

The exclamation mark within an equilateral triangle is intended to alert the user to the presence of important operating and maintenance (servicing) instructions within literature accompanying the equipment.

Warnings

Water and moisture - Do not operate the equipment under or near water - for example near a bathtub, kitchen sink, or laundry tub, in a wet basement, or near a swimming pool or in area with high humidity.

Cleaning - Unplug the apparatus from the wall outlet before cleaning or polishing. Do not use liquid cleaners or aerosol cleaners. Use a lint-free cloth lightly moistened with water for cleaning the exterior of the apparatus.

Ventilation - Do not block any of the ventilation openings of the apparatus. Install in accordance with the installation instructions. Never cover the slots and openings with a cloth or other material. Never install the apparatus near heat sources such as radiators, heat registers, stoves, or other apparatus (including amplifiers) that produce heat.

Grounding or Polarization - Do not defeat the safety purpose of the polarized or grounding-type plug. A polarized plug has two blades with one wider than the other. A grounding type plug has two blades and a third grounding prong. The wide blade or third prong is provided for your safety. If the provided

plug does not fit into your outlet, consult an electrician.

Power-Cord Protection - Route the power cord so as to avoid its being walked on or pinched by items placed upon or against it, paying particular attention to the plugs, receptacles, and the point where the cord exits from the apparatus.

Attachments - Only use attachments as recommended by the manufacturer.

Accessories - Use only with a cart, stand, tripod, bracket, or table specified by the manufacturer, or sold with the apparatus.

When a cart is used, use caution when moving the cart/apparatus combination to avoid injury from tip-over.

Lightning - Unplug this apparatus during lightning storms or when unused for long periods of time.

Servicing - Do not attempt to service the apparatus yourself as opening or removing covers may expose you to dangerous

voltages or other hazards, and will void the warranty. Refer all servicing to qualified service personnel.

Damaged Equipment - Unplug the apparatus from the outlet and refer servicing to qualified personnel under the following conditions:

When the power cord or plug is damaged or frayed. If liquid has been spilled or objects have fallen into the apparatus. If the apparatus has been exposed to rain or moisture If the apparatus has been subjected to excessive shock by being dropped, or the cabinet has been damaged If the apparatus fails to operate in accordance with the operating instructions

All manuals and user guides at all-guides.com

VISION 5000 Videoconferencing System

Contents

Introduction ...................................................................................7

How to use this guide ................................................................................................... 7

Menu structure..............................................................................8

Vision 5000 videoconferencing system .......................................9

At a glance  the Vision 5000 system ........................................................................9

Installation .................................................................................. 13

Precautions .................................................................................................................13

Unpacking................................................................................................................... 14

Connecting cables....................................................................................................... 15

Power on monitor ....................................................................................................... 16

Power on codec.......................................................................................................... 17

Configuration .............................................................................................................. 18

Environmental considerations ..................................................................................... 19

Getting started ........................................................................... 23

System start-up ........................................................................................................... 23

On-screen help ........................................................................................................... 23

Basics ......................................................................................................................... 24

Making and ending calls ............................................................................................. 25

General use................................................................................. 28

Adjusting volume ........................................................................................................ 28

View outgoing video ...................................................................................................28

Microphone on/off ...................................................................................................... 29

Moving the picture-in-picture (PIP) ...........................................................................29

Controlling the Main Camera ..................................................................................... 29

Camera Tracking ........................................................................................................ 30

Selecting video sources .............................................................................................. 31

Selecting audio sources .............................................................................................. 31

Presets ........................................................................................................................ 32

Sending/receiving graphics ......................................................................................... 33

Far end camera control (FECC)................................................................................. 35

All manuals and user guides at all-guides.com

VISION 5000 Videoconferencing System

Advanced use.............................................................................. 36

General .......................................................................................................................36

Main menu .................................................................................................................. 37

Call quality .................................................................................................................. 38

Edit directory .............................................................................................................. 41

Utilities ........................................................................................................................44

MCU services ............................................................................................................50

Audio setup .................................................................................................................53

Video input .................................................................................................................. 59

Camera adjustments ...................................................................................................60

Video output ................................................................................................................62

Terminal settings ......................................................................................................... 63

Network configuration ................................................................................................ 63

Dataport configuration ................................................................................................ 72

Restore defaults.......................................................................................................... 74

TCP/IP Settings.......................................................................................................... 75

Ethernet Functionality .............................................................. 76

WWW-interface ......................................................................................................... 76

Peripheral Equipment ............................................................... 78

Interfaces ................................................................................................................... 79

Dual Monitor (optional) .............................................................................................. 80

Natural Audio module (optional)................................................................................. 81

AudioScience module (optional) ................................................................................. 81

Multiple controllable cameras (optional) ..................................................................... 82

Tracker (optional) ....................................................................................................... 82

Document camera ...................................................................................................... 83

Video Cassette Recorder (VCR) ............................................................................... 84

Telephone Add-On ..................................................................................................... 85

Extra cameras ............................................................................................................85

PC applications ........................................................................................................... 86

Additional microphones .............................................................................................. 87

Appendices .................................................................................. 88

Index ............................................................................................ 94

All manuals and user guides at all-guides.com

all-guides.com

VISION 5000 Videoconferencing System

Introduction

This User Manual is provided to help you make the best use of your Vision 5000 system. The Vision 5000 offers superior quality audio and video in a fully-featured rollabout unit. Incorporating plug and play technology, the system can be effortlessly moved within the office environment. The Vision 5000 is an ideal choice for mid to large group applications and is available with single or dual monitors.

Features:  Compatibility with other videoconferencing systems conforming to the H.320 and T.120 standards.

 Selection of up to 12B channel (768 kbps) call quality.  SoftMux - innovative internal software IMUX which increases reliability and eliminates the need for an

additional external multiplexer.

 Downspeed - if channels are dropped during a videoconferencing session, Downspeeding automatically

maintains the connection without interrupting the call in progress.  W.A.V.E (Wide Angle View) Camera - delivers the widest angle of view in the industry.  Support for multiple W.A.V.E. Cameras.  Web-interface for management and diagnostics.  Software upgrades via LAN.  Natural Audio module - Frequency-compensated loudspeaker system optimised for voice response.  Provision for connecting auxiliary cameras, additional microphones, document camera, telephone add-on,

Personal Computer (PC), and Video Cassette Recorder (VCR).  On-screen real-time user feedback and help.

The Vision 5000 is available with different network configurations. To find your configuration, see Power Up and System Info or boot-up text.

How to use this guide

 to gain a basic understanding of how to control your system - see Getting startedand General use.  when you need to use basic features - see General use.  as a reference when you need more details about the system features - see Advanced use.

Hints and tips boxes

In this guide, weve included helpful tips and notes. They appear in grey boxes like this one.

All manuals and user guides at all-guides.com

VISION 5000 Videoconferencing System

Menu structure

The Vision 5000 on-screen menu structure is shown below.

Press the

key on the remote control to enter/leave the Main Menu.

Press the

DOWN

LEFT

and

RIGHT

keys to move through the menu structure.

Press the OK key to confirm your selection and display the selected menu item options.

Floor to

site #

View site #

Disconnect

site #

Terminate

meeting

Call quality Audio setup

Video input

Edit directory

Utilities

Video outputMCU services

Terminal

settings

Advanced

settings

Echo control

Tones&volume

Presentation

settings

Request floor

Release floor

Chair control

Terminal ID

Network Restore

defaults

Data port 1

Language

ISDN switch

type

Line 1 setup

Line 2 setup

Line 3 setup

Adv. ISDN

settings

Power up & system info

Call status

Test

subsystem

View current

settings

Test video

system

Test audio

system

Test network

Camera

adjustment

Short menu

Floor to

site #

View site #

Release

Test all

Main menu

Diagnostics

ISDN-BRI

settings

Ext. network

settings

Line 4 setup

ISDN-PRI/

T1 settings

Advanced

settings

Add new entry

Edit/delete

entry

Store last

number

Inputs

Outputs

AGC settings

Restore audio

defaults

Level settings

Data port 2

Focus

Backlight

Brightness

Whitebalance

TCP/IP

Settings

PRI switch

type

Channel

hunting

All manuals and user guides at all-guides.com

VISION 5000 Videoconferencing System

Vision 5000 videoconferencing system

At a glance  the Vision 5000 system

All manuals and user guides at all-guides.com

VISION 5000 Videoconferencing System

Camera

The Main Camera is mounted on top of the monitor. The Main Camera includes a high quality colour camera with a fast pan/tilt/zoom action. The Main Camera is controlled by the systems infra-red remote control and operates pan/tilt, focus and zoom.

You can pre-store up to ten camera positions using the remote control.

Monitor(s)

The monitor displays the far-end and near-end videoconferencing sites. The standard system also utilizes the built-in speaker of the monitor. If the Natural Audio module is installed (optional), the monitor speaker is not used. The monitor is also used for displaying the Vision 5000 menus, on-screen help, video from connected video sources and high-resolution still images.

You can also connect a second monitor for displaying self-view and still images.

Codec

The Codec is the heart of the system. The main task for the Codec is the compression of outgoing video, audio and data, the transmission of this information to a remote site and the

decompression of the incoming information. Hence the name Codec. Intelligent Call Management (ICM) and the SoftMux are features built into the Codec.

All manuals and user guides at all-guides.com

VISION 5000 Videoconferencing System

Cart

The cart is easily movable with large wheels and handles.

The Codec is located inside the cart.

Below the Codec is an accessories drawer for storing the remote control, your user manual and other accessories. Push gently in on the drawer and it will pop out.

The Natural Audio module (optional) is mounted above the Codec.

Below the Codec there is room for additional equipment, e.g. a VCR, or a PC.

Remote control

The remote control is used to control all functions of the Vision 5000.

Note:

There is a separate remote control for operating the monitor

All manuals and user guides at all-guides.com

all-guides.com

VISION 5000 Videoconferencing System

Table microphone

The high quality table microphone is specially designed to be used on a table during a video conference.

The ideal location for the microphone is on a flat surface at least 2m (6.5 ft) from the front of the Vision

5000. The microphone cable should always point towards the Vision 5000.

You can connect up to three microphones without the need for an external audio mixer.

The Vision 5000 will automatically equalize sound levels. Loud and soft voices are picked up and transmitted to the far end at approximately the same level.

TANDBERG Natural Audio module (optional on some systems)

The Natural Audio module is designed to improve audio quality during a videoconference. It is mounted in the cart above the Codec and consists of a audio system optimized for speech. The monitor speaker is not used when using the Natural Audio module. See Peripheral Equipment for further information.

TANDBERG AudioScience module (optional)

The AudioScience module is a prize winning ceiling-mount microphone system. It is designed to improve audio quality during a videoconference and is an alternative to tabletop microphones.

All manuals and user guides at all-guides.com

VISION 5000 Videoconferencing System

Installation

Precautions

 Never install telephone wiring during a lightning storm.  Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations.  Never touch uninstalled telephone wires or terminals unless the telephone line has been disconnected at

the network interface.  Use caution when installing or modifying telephone lines.  Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk

of electrical shock from lightning.  Do not use the telephone to report a gas leak in the vicinity of the leak.  The socket outlet shall be installed near to the equipment and shall be easily accessible.  Never do any installation of cables without first switching the power OFF.  1TR6 network type is not approved for connection directly to the telecommunications network. This

network type is only to be used behind a PABX.  X.21 network type is not approved for connection directly to the telecommunications network. This

network type is only to be used together with already approved equipment, and is not meant for direct

connections to the telecommunication networks.  V.35/RS-449/RS-366 network type is not approved for connection directly to the telecommunications

network. This network type is only to be used together with already approved equipment, and is not

intended for direct connection to the telecommunication networks.  This product complies with directives:

89/366/EEC

93/261/EEC

Installation

All manuals and user guides at all-guides.com

VISION 5000 Videoconferencing SystemInstallation

Unpacking

To avoid damage to the unit during transportation the Vision 5000 is delivered as separate components. We recommended that you store all packaging material in case the need should arise to transport the system to another location.

Note

Please follow the instructions carefully.

The Vision 5000 consists of the following items:

 Cart  High quality monitor  Option: Dual Monitor. Consists of an extra cart and an additional high quality monitor Inside the cart you should find the accessories box which will contain the following:

 Camera  Table Microphone  Remote Control  Batteries  User Manuals  Monitor securing kit and other documentation Please retain the accessories box in case of future

transportation requirements.

Place the monitor on top of the cart and ensure it is stable. You may fasten the monitor to the cart using the securing kit. Take the camera and remove the plastic backing from the double sided tape-pads on the base of the unit. Place the camera centrally, on top of the monitor close to the front (see picture on left).

Important

The camera should be aligned with the front edge of the monitor to ensure the IR-sensor in the camera can pick up signals from the remote control.

All manuals and user guides at all-guides.com

VISION 5000 Videoconferencing System

Installation

Connecting cables

All cables needed in standard configuration are connected to the Codec. These Codec inputs are marked green. Connect:

 Vision 5000 power cable and monitor power cable to an electrical distribution socket.  Europe: Scart connector to one of the Scart connectors on the monitor, (for a 29 monitor, use Ext-1).  USA: Connect the cable terminating in two RCA connectors and one S-video connector to the monitor. The

two RCA connectors are for the left and right audio channels (not if Natural Audio module is mounted). The S-video connector is for video. The audio signal from the Vision 5000 is a monaural signal and therefore is

fed into both audio-in sockets on the monitor.  Microphone to the microphone cable.  Connect the camera and the camera cable. The camera cable terminates in a 15 pin D-SUB connector.

ISDN cables - using BRI interface

Take the four ends of the ISDN cables and verify that they are labelled ISDN 1, 2, 3 and 4.

Note

Some software versions of Vision 5000 do not support 4 ISDN lines.

Connect ISDN cable No. 1 to the first ISDN socket (S/T-interface) provided by the service provider. This will be your main number. Connect ISDN cable No. 2 to the second ISDN socket, ISDN cable No. 3 to the third ISDN socket and ISDN cable No. 4 to the fourth socket (if used).

USA: The Vision 5000 does not have a built in network terminator. If your wall socket provides you with an ISDN U-interface, you will need an NT1 between your Vision 5000 and your ISDN line, see Appendix 1.

Note

Write down the numbers associated with each of the ISDN lines. You will need them later to configure the system.

Connecting to the Switched 56 network

When connecting to the Switched 56 network you may use one of the BRI interfaces or the V.35 interface on the Vision 5000. Please refer to Appendix 2 for further information.

ISDN cable - using the PRI/T1 interface

If you are using the PRI/T1 interface, the PRI/T1 cable should be connected to a CSU (Channel Service Unit). You will need a CSU between your Vision 5000 and the line from your network provider, see Appendix 3.

All manuals and user guides at all-guides.com

VISION 5000 Videoconferencing SystemInstallation

Power on monitor

Power on the monitor and use the monitor remote control to select the Audio/Video input used (refer to your monitor manual). Remember to select S-video (S-VHS) input to avoid a black and white picture.

Example 29 monitor (not USA)

For the JVC av-29TS2/ BD3 29 monitor select the External input for Scart 1 and then select an S-VHS (S- Video) signal. Do this by pushing the 0/AV button on the monitor remote control until the E1 message is displayed. To select S-VIDEO input please do the following (using the monitor remote control):  Press OK. The MENU appears.  Press

s/t to select EXT SOURCE, then press OK. The EXT SOURCE menu appears.

 Press

s/t to select EXT SETTING, then press OK. The EXT SETTING menu appears.

 Press

s/t to select an EXT input terminal.

 Press yellow button. The S-VIDEO input indication appears. Toggle between Composite Video and S-VIDEO with the yellow button.

 Press OK to exit menu.

Example 33 monitor (not USA)

For the Grundig M84 33 monitor you have to select the External input for Scart 1 and then select S-VHS(S- Video) signal. Do this by pushing the 0/AV button on the remote control until the AV 1 message is displayed on the monitor. To select S-VIDEO input please do the following:

 Press i and OK. The DIALOG CENTER appears.  Press

s/tp- to select AUDIO/VIDEO INPUTS, then press OK.

The AUDIO/VIDEO INPUTS menu appears.

 Select Video recorder using the

s/tp- keys.

 Press the

+ buttons until the SVHS input indication appears.

 Press the TXT button to exit from the menu. You only need to set this once as the monitor will remember its setting even if powered off.

All manuals and user guides at all-guides.com

all-guides.com

VISION 5000 Videoconferencing System

Installation

To let the monitor automatically start up in the last AV position you had when you turned it off, follow this example:

 Press i and OK. The DIALOG CENTER appears.  Press

s/tp- to select SPECIAL FUNCTIONS, then press OK.

The SPECIAL FUNCTIONS menu appears.

 Press

s/tp- to highlight Switch on with, select AV with the - + keys.

 Press

s/tp- to highlight Mains economy sw., select Off with the - + keys.

Press the TXT button to exit from the menu.

Example monitor (USA)

 When you start up the monitor for the first time you will get up an auto setup screen. Quit this screen by

pressing the setup button on the monitor.  Press the TV/VIDEO button either on the remote control or on the monitor. The monitor is now set.  The monitor will automatically remember its last setting. This means that if the monitor is set to VIDEO

mode and you turn it off, next time you turn it on again it will start up in VIDEO mode.

Power on codec

 Check that the power switch on the Vision 5000 (located on the right hand side at the rear of the unit) is

set to on and that a green light is showing (located in the centre at the front of the codec).  After the Vision 5000 has performed a self-test routine, power up information and product status will be

displayed on the monitor for a short while (white text on blue background). Check that selftest is OK and

that the ISDN lines are reported as active.  Press the

END CALL

key on the Vision 5000 remote control. A dial tone should be heard.

 Using the monitor remote control, adjust the volume on the monitor to a level of your choice. This volume

will be the default volume for all calls.

Tip

Once the Vision 5000 has been switched on it can be left on at all times.

All manuals and user guides at all-guides.com

VISION 5000 Videoconferencing SystemInstallation

Configuration

For each installation of the Vision 5000 it is necessary to configure the unit. All configuration parameters are available via the Terminal Settings menu through the on-screen menu system. If you are using an external IMUX or special networks, the external equipment may also need to be configured.

 Press

on the remote control. Select the menu Terminal Settings, then Network.

ISDN-BRI configuration

When using the internal SoftMux on ISDN-BRI, select Current Network: ISDN-BRI, enter ISDN-BRI Settings, select Switch Type and Line1-4 Setup. For details, follow the instructions in chapter Terminal

Settings, ISDN-BRI Settings in this guide.

For further information refer to the examples in:

Appendix 1: Connecting Vision 5000 to ISDN using NT1 network adapters Appendix 2: Connecting Vision 5000 to the Switched 56 network

ISDN-PRI/T1 configuration

When using the internal SoftMux on ISDN-PRI/T1, select Current Network: ISDN-PRI/T1, enter ISDN- PRI/T1 Settings and specify needed parameters. For details, follow the instructions in chapter Terminal

Settings,ISDN-PRI/T1 Settings in this guide.

External Network configuration

When using external network equipment such as an external IMUX or terminal adapters for special networks, select Current Network: External and set your network specific parameters via the External Network Settings option. For details, follow the instructions in chapter Terminal Settings,External Network Settings in this guide.

Language and Dual Monitor configuration

 To select a different language, select Terminal Settings, Language.

 If you are using two monitors, Dual monitor should be selected On in the Video Output menu.

 The Vision 5000 is now configured and ready to make a call.

All manuals and user guides at all-guides.com

VISION 5000 Videoconferencing System

Installation

Environmental considerations

This section explains how to carry out basic adjustments and simple tests to ensure that you send and receive the best possible image and audio quality when using your Vision 5000.

Iris control and lighting

By default the Vision 5000 camera will use an automatic iris to compensate for changes in lighting. In addition to this feature you may further assist the Vision 5000 to maintain the best possible image quality by paying special attention to environmental lighting and background colours as described below. Remember the Vision 5000 will send live images of yourself and your immediate surroundings.

 Avoid direct sunlight on the subject matter i.e. yourself, the background or onto the camera lens as this

will create harsh contrasts.  If light levels are too low you may need to consider using artificial lighting. As above avoid direct

illumination of the subject matter and camera lens.  When using artificial lighting, daylight type lamps will produce the most effective results. Avoid

coloured lighting.  Indirect light from shaded sources or reflected light from pale walls, often produces excellent results.  Avoid harsh side lighting or strong light from above, for example: strong sunlight from a window or

skylight, as this may put part or all of the subject matter in shadow or cause silhouetting.  If you still have problems with the iris and lighting, manual adjustment of the camera parameters might

help - see Camera adjustments in Video Input menu.  Dim scenes can also be improved by manually adjusting the camera brightness setting.

Background

The appearance of the picture background is very important but easily overlooked. It is important to remember that the camera also shows whats behind you when in a videoconference. To ensure a suitable background we recommend you consider the following:

 Use a neutrally coloured background with a medium contrast and a soft texture, e.g. a plain curtain with

no heavy patterns or strong colours that may adversely tint the whole scene.

All manuals and user guides at all-guides.com

VISION 5000 Videoconferencing SystemInstallation

 Avoid moving backgrounds, for example: curtains in a draught, moving objects, or people walking behind

you, as this may both reduce image quality and distract the attention of the calling party.  Do not place the camera facing a doorway.

Brightness control

For adjusting brightness, colours or other settings of the TV monitor, you must use the TV monitors own remote control. Adjust the TV monitor to suit the conditions of the conference room.

The TV monitor has an on-screen menu and is very easy to use. For more information on configuring the TV monitor refer to the user manual for that unit.

Loudspeaker volume

The audio system will use the loudspeakers built into the TV monitor or the Natural Audio module (if installed). The volume of the audio system is controlled by the Volume Control keys on the Vision 5000 hand- held remote control.

The default volume level can be set by adjusting the volume on the TV monitor using the TV monitors own remote control.

All manuals and user guides at all-guides.com

VISION 5000 Videoconferencing System

Installation

Guidelines for setting up videoconferencing rooms

The following are a set of guidelines to consider when either building a video conferencing room, or using an existing room for videoconferencing.

Room:

- Should be located away from Noise

- Should not have windows

- Doors should be located off camera - A diamond shape gives best viewing angles, camera angles, and can seat the most people.

Lighting: Type Temp

Bright Daylight near equator 10 000K to 30 000K Metal Halide Lamp 10 000K Verilux Reptile Daylight 6 500K Daylight White Fluorescent 6 300K Verilux Full spectrum Fluor 6 280K Verilux Reptile D-light 5 600K Average Daylight 5 500K Cool white 4 200K Lite White 4 150K 3500K Fluorescent 3 500K Warm White 3000-3200K 100W Light bulb 2 850K Candlelight 1 900K

Source Intensity

Sunlight 30 000 to 100 000Lux TV Studio 2000Lux Average office 400Lux By my Computer 600Lux Moonlight 1Lux

Note: As measured with an incident light meter.

Lighting:

- Low Contrast desired for light intensity. No dark spots.

- Intensity @ table 800 - 1400 Lux as measured with an Incident light meter.

- Intensity @ back wall: minimum ½ of that measured at table, Max ¾ of that measured at table.

- Colour temperature: Depends upon wall color and camera. Typically 3200 - 3600 degrees Kelvin

- Block sunlight from entering room.

Seating Area (Table):

- Should allow all participants to see Monitors.

- Should allow camera to see all participants.

- Should allow participants to see each other.

- Should allow 3 linear feet for each participant.

- Non-shiny non-patterned preferably light grey surface (if table used).

Walls:

- Colour: Depends on participants skin tones, cameras, and lighting. Generally high contrast colour desired . Light blue is commonly used.

- Acoustically reflective surfaces (such as glass or concrete) should be covered with curtains or sound treatment.

Audio:

- Noise Floor Maximum 50dBC.

- Noise Floor preferred less than 44dBC.

- Reverb Time .3 to .5 sec.

- Absorption Coefficient .25 to .45.

- No flutter echoes.

Ventilation:

- Keep in mind Noise Floor.

- 300W (1024 BTU/HR) per person.

- 400W (1365 BTU/HR) for equipment.

- 40 W (137 BTU/HR) for each Fluorescent tube (maybe).

- Intake and exhaust should be located near equipment.

- Velocity = Noise. Therefore keep velocity of air low.

Monitor Size:

- Optimal distance from monitor for viewing people is about 7.5 x monitor size.

- Optimal distance from monitor for viewing documents is about 3.25 x monitor size.

- Viewing Angle: 45 degrees off axis maximum.

All manuals and user guides at all-guides.com

all-guides.com

VISION 5000 Videoconferencing SystemInstallation

How to prepare a typical room for videoconferencing

The diagram below shows a typical room designed to obtain the best results when using the Vision 5000.

1–3:

Prestored camera views

Grand Vison

Leader

Board

Microphone

Table

Document camera

The microphone should be placed at the front of the table to ensure that all speech will be detected. The best position for the microphone is at least 2 meters (6.5 feet) in front of the Vision 5000 on a plain, flat table with at least 0.3 meters (12 inches) of table in front of the microphone.

The document camera should be close to the leader or a designated controller of the document camera for ease of use. (Remember to arrange all the peripherals so that one participant can reach each of them to point, change the display, tape, and so forth).

The camera supports up to 15 pre-stored camera positions. The illustration shows three possible camera positions. One of all the participants, one of the whiteboard and one of the main speaker. The remaining presets are then available for other peripheral equipment, for example: a VCR.

Position the Vision 5000 in such a way as to avoid the possibility of somebody inadvertently walking into the cameras field of view when entering the room. Other than the conference participants there should be no moving items in the sent image.

Vision 5000

All manuals and user guides at all-guides.com

VISION 5000 Videoconferencing System

Getting started

On-screen help

Press the

HELP

key to get help.

The help system has two formats:

1. A separate Help Menu.

2. Context sensitive help, i.e. HELP relative to wherever you are in the menu system.

Getting started

System start-up

Your Vision 5000 should be in standby mode, if so pressing any key will wake up the system.

If the Vision 5000 does not respond: turn on the system by using the On/Off switch located at the rear of the Codec, see figure below. After a few seconds you should see a start-up message on the monitor.

If this does not help, check if your monitor is switched on. To switch your monitor on you normally push the power button in front of the monitor (depending on monitor type).

On/Off

All manuals and user guides at all-guides.com

VISION 5000 Videoconferencing SystemGetting started

Basics

The Vision 5000s most commonly used functions are accessible directly from the remote control by single key presses. In addition, the user interface is represented by on-screen boxes which take the form of menus and lists. Individual items within the menus and lists can be selected by moving a white highlighter bar to the desired option. Use the cursor keys (shown below) to move the highlighter bar to the desired option and use the

key to select.

RIGHTOKLEFT

DOWN

To confirm the selection press OK.

All functions are accessible using the keys on the remote control, these keys can be divided into three functional groups (see figure).

To make a call you only need to use the Dialling keys. The twelve number keys, (0-9), #, * operate in the same way as on a modern push-button telephone.

The Control keys are probably the most frequently used keys during a call, allowing you to switch between pre-stored camera positions, control the volume, select self-view and obtain help.

The Hidden Control keys are protected by a sliding panel and facilitate a more advanced use of your Vision 5000. With these keys you may enter the menu system to change parameters, control the camera, set new pre-stored positions and so forth.

SEND321

END CALL

654

DELETE987

TANDBERG Vision 5000 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual