Tallygenicom 9045N User Manual

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Page 1

User Guide TallyGenicom 9045N Laser Printer

Jul 07

Page 2

ii 45 PPM Laser Printer User Guide

Trademarks

The following are trademarks or registered trademarks of their respective owners. Registered trademarks are registered in the United States Patent and Trademark Office; some trademarks may also be registered in other countries. TallyGenicom, is a registered trademark of TallyGenicom. PostScript is a trademark of Adobe Systems, Incorporated. Throughout this manual, “PostScript 3” is used to refer to a set of capabilities defined by Adobe Systems for its page description language.

This manual is Copyrighted © 2007 by TallyGenicom. All Rights Reserved. This manual may not be copied in whole or in part, nor transferred to any other media or language, without the express written permission of TallyGenicom.

The specifications of your printer and the content of this publication are subject to change without prior notice. Every attempt has been made to verify the accuracy of the content herein.

  

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User Guide

Installing the Printer 1-1

Checking the Package Contents 1-2

Parts of the Printer 1-3

Front-Right View 1-3

Rear-Left View 1-4

Printer Options Available 1-5

Safety Precautions 1-6

Handling the Printer 1-6

Printer Dimensions 1-6

The printer requires the following perimeter space for ventilation: 1-6

Installation Procedure 1-7

Removing the Tape 1-7

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Installing the Toner Cartridge 1-7

Loading Paper 1-9

Loading paper in the paper tray 1-9 Loading paper larger than A4/Letter size in the paper tray 1-12

Connecting the Data Cable 1-13

Connecting the Power Cord 1-14

Turning the Printer On 1-15

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2 45 PPM Laser Printer User Guide

Table of Contents

Selecting a Display Language 1-16

Installing Printer Drivers and Locating User Documentation 1-17

Installing Printer Drivers 1-17

Printer Management Program 1-18

Printer Operation 2-1

Printing a Configuration Summary 2-2

About Paper 2-4

Usable Paper 2-4

Media Type 2-4 Standard paper 2-4 Special media 2-5 Loadable paper and capacity 2-6 Available paper sizes 2-7 Paper for two-sided printing 2-9

Unusable Paper 2-10

Special Settings 2-11

Automatic Tray Selection 2-11 Paper Size 2-11 Setting Custom Paper Sizes 2-12

Setting Paper Types 2-13

Settings on the Control Panel 2-13

Control Panel Features 2-14

LCD Display 2-14

LED Indicators 2-15

Pushbuttons 2-15

Navigating the Control Panel Menus 2-16

Menu Structure 2-18

Status Menu 2-20

Paper Menu 2-21

Interface Menu 2-23

PS Menu 2-27

PCL Menu 2-28

System Menu 2-32

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45 PPM Laser Printer User Guide 3

Quality Menu 2-34

Functions Menu 2-35

FLASH Menu 2-36

DISK Menu 2-37

Date/Time Menu 2-38

Job Library 2-39

Job Library Errors 2-40

Job Accounting 2-41

E-Forms Menu 2-42

Extended Features 3-1

About this Chapter 3-2

Table of Contents

Installing DRAM Memory DIMMS 3-2

Installing the Hard Disk Option in the Printer 3-4

Installing the Compact Flash (CF) Card 3-6

Using the Hard Disk Option and CF Card 3-7

Operator Panel MENU Structure 3-7

Using the Disk Menu 3-8

Print 3-8 Delete 3-8 Format Disk 3-8 Disk Summary 3-8 Using the Flash Menu 3-8

Print 3-8 Delete 3-9 Format Flash 3-9 Flash Summary 3-9 Using the FLASH or Hard Disk Option as a PostScript Device 3-9

Device Names and Priority 3-9 PostScript Operators 3-9

Device Parameter Sets 3-10

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Warmstart.ps and Sys/Start Files 3-10

Using the Power-On Files Feature 3-11

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4 45 PPM Laser Printer User Guide

Table of Contents

Power-on Files Defined 3-11

Collating, Saved Jobs, and Job Accounting 3-12

Collating Feature 3-12

Saved Jobs Feature 3-13

Normal 3-13 Saved 3-13 Private 3-13 Working with Saved Jobs 3-14 Front Panel Access 3-14

Job Accounting Feature 3-17

Front Panel Access 3-17

Using the Custom Paper Size Feature 3-18

Operator Panel Access 3-18

Printer Driver Access 3-19

Custom Page size and Microsoft Word, Word 2000, Word 2003 3-20

Resolution 3-20

WINDOWS NT 3-20 WINDOWS 2000 AND XP 3-20

Accessing the Printer Web Page 3-22

Email Server Settings 3-25 Email Address Settings/Email Alert Conditions 3-26 Email Signature Settings 3-26 Job Accounting 3-26

Web Page Access 3-26 File Management 3-26

Web Page Access 3-26

Maintenance 4-1

Regular replacement parts 4-2

Toner Cartridge 4-3

Fuser Unit 4-4

Caution on Handling the Fuser Unit 4-4

Replacing the Fuser Unit 4-4

Transfer Roll Cartridge 4-8

Caution on Handling the Transfer Roll Cartridge 4-8

Replacing the Transfer Roll Cartridge 4-8

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45 PPM Laser Printer User Guide 5

Feed Roll 4-12

Caution on Handling the Feed Roll 4-12

Replacing the Feed Roll 4-13

Feed roll at the paper tray 4-13 Feed roll inside the printer 4-15

Cleaning the Printer 4-18

Cleaning the exterior 4-18

Cleaning the interior 4-19

Cleaning the feed roll 4-19

When Not in Use for a Long Time 4-22

When Moving the Printer 4-23

Troubleshooting 5-1

Table of Contents

Clearing Paper Jams 5-2

At the Paper Trays 5-3

At the Fuser Unit 5-5

At the Toner Cartridge 5-8

At the Duplex Module 5-10

At the paper exit 5-10

At the interior of the top cover 5-10

At the Offset Catch Tray 5-12

When Problems Occur 5-14

No Power 5-14

Cannot Print 5-14

Poor Print Quality 5-15

Paper Is Output Blank or All Black 5-15

Printout Is Faded, Stained, Missing, Wrinkled, or Blurred 5-16

Printing Is Not Clear 5-20

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Paper Incorrectly Fed 5-21

Installing the Printer

Chapter 1

In this Chapter . . .

 “Checking the Package Contents” on page 1-2

 “Parts of the Printer” on page 1-3

 “Printer Options Available” on page 1-5

 “Safety Precautions” on page 1-6

 “Installation Procedure” on page 1-7

 “Selecting a Display Language” on page 1-16

 “Installing Printer Drivers and Locating User Documentation” on page 1-17

 “Printer Management Program” on page 1-18

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1-2 45 PPM Laser Printer User Guide

Checking the Package Contents

The basic printer consists of the print engine main unit, toner cartridge, 150 Sheet Universal and 550 Sheet Universal Trays. In addition, the printer comes with a power cord, Quick Start guide and software.

NOTE: Retain the packaging material and box for future use if there is a possibility that the printer

will be moved over long distances.

Printer

Toner cartridge

The toner and drum unit is one self contained unit. The life of this cartridge is approximately 10,000 pages at 5% coverage.

Power cord

Quick Start guide and software

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Parts of the Printer

Front-Right View

45 PPM Laser Printer User Guide 1-3

Parts of the Printer

No. Name No. Name

1 Paper Stop 7 Optional Tray 4

2 Control Panel 8 Paper Gauge

3 Tray 1 9 Access for installation of Memory, HDD, and

Compact Flash.

4 Power Switch 10 Standard Output Tray

5 Tray 2 11 Optional 500-sheet stacker with offset

6 Optional Tray 3 12 Toner Cartridge

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1-4 45 PPM Laser Printer User Guide

Parts of the Printer

Rear-Left View

No. Name

1 USB 2 Port

2 Serial RS 232 Cable Connection

3 Ethernet 10/100 Base-Tx Connection

4 Parallel Cable Connection

5 Power Receptacle

6 Optional Duplex Unit

7 Rear Cover, access to Fuser

8Cover D

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Printer Options Available

The following optional accessories are available for this printer:

45 PPM Laser Printer User Guide 1-5

Printer Options Available

1. Tray Module (A4/Letter, 550 Sheets) Tray 3, Tray 4

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2. Duplex Module

3. Offset Catch Tray

4. Hard Disk Drive

5. Memory Expansion Module

6. Compact Flash (CF) Card

Installation instructions for each of these options is included in the packing kit.

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Safety Precautions

Handling the Printer

Follow the guidelines below when lifting or moving the printer:

 The printer is very heavy, and should always be lifted by two people. The weight of the

printer without paper tray, toner cartridge, and paper is 50 lbs (23 kg). Never attempt to lift the printer alone.

 To lift the printer, have two individuals facing each other from the front and the rear of the

printer grasp the recessed areas on each side of the printer. Do not lift the printer by grasping any area other than these recessed areas.

 When lifting the printer, maintain proper lifting posture to prevent injuries.

Printer Dimensions

Height: 15.9 in (404 mm), width (left to right) 16.6 in (422 mm), depth (front to back): 18.3 in (465 mm)

The printer requires the following perimeter space for ventilation:

200 mm

402 mm

255 mm

300 mm

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Installation Procedure

This section describes how to install the printer.

Removing the Tape

When the printer is first taken out of the packaging box, the covers of the printer are taped as shown on page 2. Remove all of the tapes.

 There is tape securing the paper trays, the paper support and the fuser locking instructions.

Remove the fuser locking device by pushing the tabs as shown on the instructions at the rear of the printer.

 Install any optional accessories next. See chapter 6.

Installing the Toner Cartridge

The Toner Cartridge supplied with the Installation Kit provides approximately 10,000 pages of print with 5% coverage. There are two alternatives available for replacement Toner cartridges. They allow printing of approximately 10,000 or 17,000 pages under the above conditions. When installing the Toner Cartridge, take note of the following points:

 Do not subject it to direct sunlight or strong light.

 Do not touch the surface of the photosensitive drum. Do not stand or place the Toner Car-

tridge upside down. The drum might get damaged.

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Installation Procedure

1. Open the top cover.

2. Take the Toner Cartridge out of the box and shake it 7 to 8 times as shown in the diagram.

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Installation Procedure

3. Place the Toner Cartridge on a flat surface and pull the seal out horizontally. Note that the

seal may offer resistance and a firm pull may be necessary to extract it from the Toner Cartridge.

NOTE: When pulling out the seal, pull it out horizontally. The tape might break if it is pulled out

diagonally. After the seal has been pulled out, do not shake or bump the Toner Cartridge.

4. Hold the Toner Cartridge by the grip and insert it into the slot inside the printer.

5. Close the top cover securely.

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45 PPM Laser Printer User Guide 1-9

Installation Procedure

Loading Paper

Loading paper in the paper tray

For details on the type and size of paper that can be loaded in the paper tray, see About Paper.

1. Place the paper tray on a flat surface.

2. Remove the lid of the tray.

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3. If the base plate of the paper tray is raised, push it down.

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1-10 45 PPM Laser Printer User Guide

Installation Procedure

4. Squeeze the length guide and slide it to the desired paper size.

5. Squeeze the right width guide and slide it to the desired paper size.

6. Fan the paper well.

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45 PPM Laser Printer User Guide 1-11

Installation Procedure

7. Load the paper with the side to be printed facing up and with all 4 corners aligned. Make sure

that the right width guide is correctly aligned with the paper size. Do not place paper over the right width guide.

NOTE: Do not load paper exceeding the maximum fill line or the maximum capacity allowed.

Align the right width guide to the paper width. If the right width guide is not in place, the paper will not be properly fed and may cause a paper jam.

8. Replace the lid of the paper tray. The lid of the tray must be firmly closed.

9. The tray must be firmly seated in the printer.

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1-12 45 PPM Laser Printer User Guide

Installation Procedure

Loading paper larger than A4/Letter size in the paper tray

See “About Paper” on page 2-4 for details on the type and size of paper that can be loaded in the

paper tray.

1. Place the paper tray on a flat surface.

2. Remove the lid of the tray.

3. Slide the right and left lock tabs in the paper tray outwards to unlock them.

4. Hold the grip of the paper tray and pull its extendable part to the front until it touches the

desired paper size.

NOTE: The right and left lock tabs in the paper tray move inwards and lock automatically.

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45 PPM Laser Printer User Guide 1-13

Installation Procedure

5. Squeeze the length guide and slide it to the desired paper size.

6. Squeeze the right width guide and slide it to the desired paper size.

7. Load the paper with the side to be printed facing up and with all 4 corners aligned. Do not

place paper over the right width guide.

8. Close the lid of the paper tray.

9. Push the paper tray completely into the printer.

Connecting the Data Cable

1. Determine the connection method to be used.

2. Connect the cable to the appropriate connector on the printer panel (Refer to “Rear-Left

View” on page 1-4).

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Installation Procedure

Connecting the Power Cord

WARNING! Two power specifications are listed below. The specifications that apply to your

printer depend on its configuration. Connect the power plug only to a properly rated power outlet. Otherwise, it can cause fire or electric shocks. If in doubt, contact Technical Support. 110V Model: 110–127VAC 50–60Hz, 12.2A 230V Model: 220–240VAC 50–60Hz, 5.8A To prevent fire or electric shock, follow the instructions below based on your machine configuration.

1. Connect the power cord to the power cord connector at the back of the printer.

2. Make sure that the power switch has been firmly pushed to the <> (Off) position and then

insert the other end of the power cord to the power outlet.

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45 PPM Laser Printer User Guide 1-15

Installation Procedure

Turning the Printer On

Switch on the power before operating the printer. When you have finished using the printer for the day or you do not intend to use it for a long period of time, switch off the power.

1. Press the switch to the <I> position to turn the power on.

NOTE: The printer motors run for 2 or 3 minutes when you first turn the power on.

The top line of the LCD display reads:

followed by asterisks progressing across the bottom line:

**************

Following an LED self test, asterisks progress across both lines of the display, the alarm will also sound for a few seconds.

************** **************

After the alarm sounds, Initializing is displayed for several seconds:

Initializing

and the Power On Self Test ends with the top line of the display reading:

Ready

NOTE: While turned on, the printer will go into the standby state if it remains idle for a period of

time.

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2. Press the Info button to print a Configuration Page with Menu Map.

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1-16 45 PPM Laser Printer User Guide

Selecting a Display Language

The default language for all LCD display messages and the Configuration Summary and Test Page is English. You can change to one of several languages.

NOTE: The language that you select will be reflected on all LCD display messages, and also the

content of the Configuration Summary.

To change the default language from English to one of the other four available selections:

1. From the READY status, press MENU, the control panel display will read:

2. Press PREVIOUS or NEXT until the display reads:

3. Press SELECT, the display will read:

Menu Job Library

Menu System Menu

System Menu Factory Defaults

4. Press NEXT or PREVIOUS until the display reads:

System Menu Display Language

5. Press SELECT, the display will read:

System Menu English

6. Press NEXT or PREVIOUS until the desired default language appears on the bottom line

of the display.

7. Press SELECT. You have now changed the default language.

8. Press START/STOP to return the printer to the ready mode.

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45 PPM Laser Printer User Guide 1-17

Installing Printer Drivers and Locating User Documentation

Installing Printer Drivers

You must be logged on to the computer as an administrator or equivalent in order to install the printer drivers.

1. Load the CD into the drive.

2. CD will autorun.

3. Follow the instructions as shown on the screen.

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1-18 45 PPM Laser Printer User Guide

Printer Management Program

The printer is supported by the TGNetAdmin Printer Management program, available from our web site. Network discovery, administration, remote monitoring and remote panel management options are available to the administrator.

TGNetAdmin includes a virtual control panel function that allows the user to remotely manage the printer. The virtual control panel functions allow the administrator to remotely control many printers without having to go to each printer to modify the printer settings.

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Printer Operation

Chapter 2

In this Chapter . . .

 “Printing a Configuration Summary” on page 2-2

 “About Paper” on page 2-4

 “Special Settings” on page 2-11

 “Control Panel Features” on page 2-14

 “Navigating the Control Panel Menus” on page 2-16

 “Menu Structure” on page 2-18

 “Paper Menu” on page 2-21

 “Interface Menu” on page 2-23

 “PS Menu” on page 2-27

 “PCL Menu” on page 2-28

 “Quality Menu” on page 2-34

 “Functions Menu” on page 2-35

 “FLASH Menu” on page 2-36

 “DISK Menu” on page 2-37

 “Job Library” on page 2-39

 “Job Accounting” on page 2-41

 “E-Forms Menu” on page 2-42

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2-2 45 PPM Laser Printer User Guide

Printing a Configuration Summary

1. Press the "Info" key to print a Configuration Summary/Menu Map.

NOTE: Depending upon the options installed and menu settings, your Configuration Summary

may vary.

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45 PPM Laser Printer User Guide 2-3

Printing a Configuration Summary

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2-4 45 PPM Laser Printer User Guide

About Paper

Using paper that is not suitable for this printer may lead to paper jams or poor print quality. To make full use of the printer features, we suggest using only paper that is recommended here.

Usable Paper

Media Type

When selecting media to print on it is important to note the acceptable types as listed in the following table:

Media Weight

Plain 68–105 gsm

Thin 64–67 gsm

Thick1 106–158 gsm

Thick2 160–216 gsm

Thick3* 106–216 gsm

*For rough or uneven media such as envelope, choose Thick3. When using Thick3, duplex is not available.

NOTE: G.S.M. indicates the weight of a 1 m2 sheet of paper.

Standard paper

The following table lists standard paper recommended for use in this printer.

Paper type Paper size G.S.M.

Xerox 4024 20 lb Letter 75

Xerox 4200 20 lb Letter 75

RX 80 (3R 91720) A4/Letter —

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45 PPM Laser Printer User Guide 2-5

About Paper

Special media

The printer can also print on the following paper types. These types of paper are called special media.

NOTE: All medias, especially Envelopes, should be tested before obtained in large quantities.

Paper size Paper type

Transparencies Letter (8.5 x 11 inches)

(210 × 297 mm)

Labels Letter (215.9

A4 (210

Envelopes Com#10 (104.8

C5 (162 DL (110 Monarch (98.4

Postcards 100

Card stock 76.2

× 148 mm

105

× 148.5 mm

89.9

× 139.7 mm

× 127 mm –

210

× 297 mm (A4) or

215.9

× 279.4 mm)

× 297 mm)

× 241.3 mm) × 229 mm) × 220 mm)

× 190.5 mm)

× 279.4 mm (Letter)

XEROX P/N 3R2780 XEROX P/N JE-001 XEROX P/N 3R91334 3M P/N CG3300

XEROX P/N 3R4469 Avery Laser Labels P/N 5160 XEROX P/N V860 XEROX P/N 3R97408

Japanese official postcards A6 postcards US postcards

× 5" Oxford Index Card (40801)

Classic Crest Super Smooth Cover 3R3254 (Long Grain)

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2-6 45 PPM Laser Printer User Guide

About Paper

Loadable paper and capacity

Paper that can be loaded in the paper trays (A4/Letter, 150sheet) and (A4/Letter, 550 sheets) is as follows:

 Paper tray (A4/Letter, 150 sheets), (A4/Letter, 550 sheets)

The following paper types can be loaded in the paper trays:

Paper type Maximum Capacity

Paper tray (A4/Letter, 150 sheets)

Standard paper 150 sheets 550 sheets

Other paper Up to a height of 17.5 mm Up to a height of 59.4 mm

Envelopes Columbian Com10 15 sheets 80 sheets or MAX 49.4 mm

Labels 100 sheets 350 sheets

Transparencies 100 sheets 100 sheets

Card stock 120 sheets 400 sheets

Paper tray (A4/Letter, 550 sheets)

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45 PPM Laser Printer User Guide 2-7

About Paper

Available paper sizes

Trays will Auto-Sense the following paper sizes when correctly set in the tray: A4, letter, legal (13 & 14 "), A5 and B5 (JIS). Media should be tried in the printer before purchase. The following paper sizes can be loaded in the paper tray:

Loadable: ; Not loadable:

Paper Style Paper Size

Letter 215.9 x 279.4 mm

8.5" x 11.0"

Legal 215.9 x 355.6 mm

8.5" x 14.0"

Legal 13 215.9 x 330.2 mm

8.5" x 13.0"

A4 210 x 297.0 mm

8.27" x 11.69"

B5-JIS 182 x 257 mm

7.16" x 10.12"

A5 148 x 210 mm

5.83" x 8.27"

Executive 184.2 x 266.7 mm

7.25" x 10.5"

Statement 139.7 x 215.9 mm

5.5" x 8.5"

(1)

Inputs Outputs

Tray 1 Tra y 2 , 3 , 4 Main Optional

Stacker &

Offset

Duplex SEF Duplex SEF

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Postcard 88.9 x 139.7 mm

3.5" x 5.5"

A6 Postcard

Monarch Envelope

Envelope Com#10

Envelope C5 162 x 229 mm

Envelope DL 110 x 220 mm

105 x 148 mm

4.13" x 5.85"

98.4 x 190.5 mm

3.88" x 7.5"

104.8 x 241.3 mm

4.13" x 9.5"

6.38" x 9.02"

4.33" x 8.66"

Duplex SEF

Simplex SEF Simplex SEF

(2)

Duplex SEF

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2-8 45 PPM Laser Printer User Guide

About Paper

Paper Style Paper Size

Custom size Custom Simplex

(1)

Inputs Outputs

Tray 1 Tray 2,3,4 Main Optional

Stacker &

Offset

Simplex or Duplex Width:

88.9–215.9 mm Length:

139.7–355.6 mm

Width:

76.2–215.9 mm Length: 127–355.6 mm

---------------– Duplex Width:

88.9–215.9 mm Length:

139.7–355.6 mm

Simplex Width:

98.4–215.9 mm Length: 148–355.6 mm

---------------– Duplex Width:

98.4–215.9 mm Length: 148–355.6 mm

Simplex or Duplex Width:

76.2–215.9 mm Length: 127–355.6 mm

Keys:

(1) Duplex means simplex and the use of the optional duplexer is possible.Simplex means that printing is only possible

on one side.

(2) Quality on back of postcard cannot be assured.

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45 PPM Laser Printer User Guide 2-9

About Paper

Paper for two-sided printing

Two-sided printing can be used by installing the optional duplex module. The available paper types and sizes for two-sided printing are as follows:

Paper type Paper size G.S.M.

Printable paper Letter portrait

Legal 13 Legal A4/Letter portrait B5 JIS A5 Executive

Postc ards* Postcard

Custom size Tray 1 and Tray 2 only

Width: 98 – 215 mm Length: 147 – 355 mm

NOTE: *Print quality is not guaranteed.

60 – 216 g/m

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2-10 45 PPM Laser Printer User Guide

About Paper

Unusable Paper

Using the following types of paper might cause paper jams, malfunctions or damage to the printer. Do not use them.

 Full-color transparencies

 Paper that is too thick or thin

 Paper that has been printed on before (including color printing)

 Wrinkled, folded, or torn paper

 Wet pa pe r

 Curled paper

 Paper with static electricity

 Adhesive paper

 Postcards with pictures

 Paper with special coating on its surface

 Treated colored paper

 Paper using ink that will run at a temperature of 150 C

 Heat sensitive paper

 Carbon paper

 Paper with staples, paper clips, ribbons, or tape

 Paper with rough surfaces such as pulp paper or fibrous paper

 If acid paper is used, the characters might appear fuzzy. Replace it with alkaline paper.

 Envelopes that are not flat or have metal fasteners

 Labels which do not fully cover the adhesive backing

If background image suppression agent sticks to the feed roll when feeding postcards with pictures, the postcards may not feed. When this happens, clean the feed roll by referring to “Cleaning the Printer”.

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Special Settings

Automatic Tray Selection

The selection of paper in the 9045N printer follow certain rules in situations where the requested and loaded media do not match.

If you ask for a specific tray, which has according to the paper menu the requested media type assigned and tray linking is set to off, but there is no media loaded in that tray the job will not continue until you load the tray with media. The printer will stop and advise that a certain type and size of paper needs to be put into the specified tray. If linking is on it will automatically go to another tray with the correct size and type.

If you request a specific type of media to be loaded from a specific tray and that tray does not have the required media type set in the media type loaded and tray linking is on, the printer will select the paper from another tray with the correctly loaded paper.

If tray linking is off you have two choices:

 If you change the media type of the requested tray in the paper menu to the correct type and

press start it will feed from that tray. It will also assume that the correct media type is now loaded in the tray. The print speed may also be changed as required for that media type.

 If you do not change the paper then it will feed from the default tray and assume the paper

type assigned to that default tray in the paper menu when you press the start key.

45 PPM Laser Printer User Guide 2-11

Special Settings

To overcome possible conflicts the best setting to use for tray selection within the driver is often Auto-Sense.

Paper Size

When making selections for a print job, Auto-Sense will not work with the following paper sizes:

• Statement

•COM10

• Monarch

•A6

•C5

•DL

To use these sizes you must use the operator panel on the printer to turn off Auto-Sense for the tray and set the intended paper size.

Refer to:

• “Settings on the Control Panel” (P. 13)

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2-12 45 PPM Laser Printer User Guide

Special Settings

Setting Custom Paper Sizes

To print on custom size paper loaded in trays 1 to 4, you must set the paper size on the control panel. You may also need to set it on the printer driver, depending on the paper size. This section explains how to set the size on the control panel.

Important

• When setting the paper size on the printer driver and control panel, be sure to specify the same size as the actual paper used. Setting the wrong size for printing will cause machine failure. This is especially true if you configure a bigger size when using a narrow width paper.

NOTE: To return to standard paper size settings, select [Auto] in step 6 below. This printer will

automatically detect the size and orientation of the loaded paper.

1. Press the <MENU> button to display the Menu screen.

2. Press the < > or < > button until [Paper Menu] is displayed, then press the < > button.

3. Press the < > or < > button until [Custom Size Unit] is displayed, then press the < > but-

ton.

4. Press the < > or < > button until [Paper Size] is displayed, then press the < > button.

5. Press the < > or < > button until the required tray is displayed, then press the < > but-

ton.

6. Press the < > button to display [Custom], then press the <FEED/SELECT> button.

7. Press the < > or < > button to display [Portrait (Y) Size] or [Landscape (X) Size], then

press the < > button. Enter values for the paper size to be used by pressing the < > or < > button

8. Press the <FEED/SELECT> button.

9. Press the <MENU> button.

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45 PPM Laser Printer User Guide 2-13

Special Settings

Setting Paper Types

Prior settings on the control panel are required for the types of paper loaded in trays 1 to 4. For accurate image quality processing, refer to the following table and set the paper types on the control panel.

Important:

• Paper type settings must match those of the actual paper loaded in the trays. Otherwise, image quality cannot be processed accurately. Toner may not fuse properly on the paper, resulting in dirty and poor quality printouts.

• Changes in paper type settings on the printer driver are not reflected in this printer.

Refer to:

• Paper and paper types that can be loaded:

Paper name Weight Paper type set in tray

FX P 60–90 g/m

(16–24 lb)

FX EPR, FX Green 100

Label, envelope 90–156 g/m

60–90 g/m (16–24 lb)

(24–42 lb)

157–216 g/m (42–57.5 lb)

Plain (default)

Recycled

Thick 1

Thick 2

JE001 – Transparency

Settings on the Control Panel

1. Press the <MENU> button to display the Menu screen.

2. Press the < > or < > button until [Paper Menu] is displayed, then press the < > button.

3. Press the < > or < > button until [Media Size/Type] is displayed, then press the < > but-

ton.

4. Press the < > or < > button until [Paper Type] is displayed, then press the < > button.

5. Press the < > or < > button until the required tray is displayed, then press the < > but-

ton.

6. Press the < > or < > button until the correct paper type is displayed for the loaded paper,

then press the <FEED/SELECT> button.

7. Press the <MENU> button.

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2-14 45 PPM Laser Printer User Guide

Control Panel Features

The control panel is located on the front of the printer, and contains the display, indicators, and pushbuttons that allow you to view and change the printer settings.

The figure below shows the control panel features.

LCD Display

Figure 2-1: Control Panel

LCD Display

The LCD display shows status and error messages that inform you of the current status of the printer, and also displays menus, submenus, and printer settings when you are in the menu system. The display contains two lines of text, each with a maximum of sixteen characters.

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45 PPM Laser Printer User Guide 2-15

Control Panel Features

LED Indicators

The LED indicators also indicate printer status. The three indicators can each be on, off, or blinking, indicating different phases of printer operation. The table below explains the LED indicators.

LED Color When Off When On When Blinking

Green Printer is NOT READY Printer is READY N/A

Green Printer is IDLE Printer is ACTIVE

(processing a job)

Red Printer is not in error

mode

There is an error that requires user intervention, such as a paper jam, a service call required, etc.

Printer is WAITING (a partial job has been printed, and the printer is waiting for additional job data)

N/A

Pushbuttons

The control panel pushbuttons allow you to access and navigate menus, and also assist you in recovering from printer errors. The table below explains the functions of the nine pushbuttons.

Pushbutton Function

START/STOP—Push this button to start or stop the printer, or to exit the menu system.

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MENU—Push this button to enter the menu system.

NEXT—Push this button to move to the next menu, submenu, or setting within the same level of the menu structure.

SELECT—Push this button to select the menu or submenu that is shown on the second line of the display or to choose and save the setting shown on the second line of the display.

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2-16 45 PPM Laser Printer User Guide

Navigating the Control Panel Menus

Pushbutton Function

CANCEL—Push this button to cancel an action.

STATUS—Push this button to enter the Status Menu and view the current status of the following items on the printer: Tray 1: Media Size, Media Type, Level Tray 2: Media Size, Media Type, Level Tray 3: Media Size, Media Type, Level Tray 4: Media Size, Media Type, Level Face Down Tray Toner

PREVIOUS—Push this button to return to the previous menu, submenu, or option within the same level of the menu structure.

RETURN—Push this button to move up one level in the menu structure to the menu shown on the first line of the display.

Info—Prints 2 page Configuration Summary.

Navigating the Control Panel Menus

When you press the MENU button on the control panel, you enter the printer’s menu system. At that point, the first line of the display contains the text “Menu”, indicating that you are in the menu system. The second line of the display lists the active menu, which you can change by pressing the NEXT or PREVIOUS button.

If you press the NEXT button repeatedly, the second line of the display cycles through the main menus in the following order:

NOTE: Some menu entries shown in the following pages are dependent on the printer's build level

and options fitted.

 Job Library Menu  Job Accounting Menu  Paper Menu  Interface Menu  PS Menu (Postscript)  PCL Menu

Menu Paper Menu

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45 PPM Laser Printer User Guide 2-17

Navigating the Control Panel Menus

 System Menu  Quality Menu  Date/Time Menu  Functions Menu  Flash Menu

NOTE: Additional menus and submenus may appear in the printer menu system when other

options are installed.

The following figure shows the sequence of pushbuttons and display messages that would allow you to change the number of copies printed. This example illustrates the basic relationship between menus and submenus and demonstrates how the NEXT, PREVIOUS, SELECT, and RETURN buttons help you to navigate through the menus.

Menu Paper Menu

Copies 2

Copies 3

Menu Interface Menu

Copies 1

Paper Menu Copies

Figure 2-2: Navigating the Paper Menu

Menu Paper Menu

Paper Menu Copies

Menu Paper Menu

1. Press the MENU button on the control panel.

2. Press the NEXT button until the text Paper Menu is shown on the second line of the dis-

play.

3. Press the SELECT button to enter the paper menu.

4. Press the NEXT button until the text Copies is shown on the second line of the display.

5. Press the SELECT button to enter the copies submenu.

6. Press the NEXT or PREVIOUS button to increase or decrease the number of copies

printed.

7. Press the SELECT button to save this setting.

8. Press the START/STOP button to exit the menu system.

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2-18 45 PPM Laser Printer User Guide

Menu Structure

The following figure shows the structure of the control panel main menus and submenus.

Paper Menu

Copies Duplex Manual Feed Duplex Bind Default Source Output Tray Media Size/Type

Tray 1 Tray 2 Tray 3 (optional) Tray 4 (optional)

Tra y Li nk in g Blank Pages Output Linking Auto Resize Separator Page Custom Size Unit

Interface Menu

Por t

Parallel Serial Network Card 1 USB

Parallel Setup

Interpreter Format Mode Delay Out Close Binary PS

Serial Setup

Interpreter Format Serial Mode Baud Rate Data Bits Stop Bits Parity DTR Ready/Busy DTR Onl/Offl DTR Error RTS Onl/Offl RTS Error XON Ready/Busy XON Onl/Offl XON Error DTR Polarity RTS Polarity Robust XON Delay Out Close Binary PS

Network 1 Setup

Interpreter Format Network Address IP Address Subnet Mask Default Gateway LPD Banner DHCP Delay Out Close Host Name DNS Primary DNS Secondary DNS Domain Name WINS Primary IP WINS Secondary IP WINS Host Name mDNS Local Link mDNS Host Name mDNS Svc Name

Network 1 Setup cont’d

Multi-Session AppleTalk Current Zone Preferred Zone

Netware Setup

Netware Netware Frame Netware Mode Print Server Name DNS Tree Name NDS Context Job Poll Interval Print Server SAP Name

Remote Printer Number Binary PS Connection Speed

USB Setup

Interpreter Format Delay Out Close Binary PS

PS Menu

Print PS Errors

PCL Menu

Orientation Font Source Font Number Pitch Symbol Set Macro Filter Lines Per Page CR Mode LF Mode FF Mode Print Area Parameter Values

Paper Source

Paper Size

System Menu

Factory Defaults Display Language Power Saver Wait Timeout Job Timeout Jam Recovery Hex Print Toner Low Intellifilter

Quality Menu

Resolution Toner Saver Print Density

Functions

Reset Printer Print Summary Print Test Print Fonts

FLASH

Print Delete Format Usr FLASH Flash Summary

Disk

Print Delete Format Disk Disk Summary

Date/Time Menu

Month Day Year Hour Minute Second Offset from GMT

Hours Minutes

Continued on following page

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45 PPM Laser Printer User Guide 2-19

Menu Structure

Menu Structure Continued

Job Library

Print Delete

Job Accounting

Enabled Print Info Reset Info

E-Forms

Print Delete

Info Menu

Pressing the "Info" Button automatically prints the Configuration Sheet Summary containing the following additional information:

INFORMATION

Product Version PostS cript Vers ion Engine Version Network 1 Version Installed Memory Printer Name Serial Number Asset Tag Image Counter Sheet Counter Toner Page Count HID Date/Time SF1

OPTIONS

User FLASH Installed Extended Font Set 1 Installed

NOTE: Additional menus and submenus may appear in the printer menu system when other

options are installed.

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2-20 45 PPM Laser Printer User Guide

Menu Structure

Status Menu

In addition to the main menus listed above, the printer also provides a status menu that allows you to view the current printer settings. Push the STATUS button to enter the Status Menu.

Status Menu

Tra y 1

Media Size Media Type Level

Tra y 2

Media Size Media Type Level

Tray 3 (Optional)

Media Size Media Type Level

Tray 4 (Optional)

Media Size Media Type Level

Face Down Tray Offset Tray (optional) Toner

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45 PPM Laser Printer User Guide 2-21

Paper Menu

The Paper Menu provides access to the printer settings for various paper-handling functions. Use the following procedure to enter the paper menu:

1. Press the MENU button on the control panel.

2. Press the NEXT button until the text Paper Menu is shown on the second line of the dis-

play.

3. Press the SELECT button to enter the Paper Menu.

4. Press the NEXT button to move through the submenus.

Use the procedures in the following table to access and change the printer paper-handling settings:

Submenus Default Setting Available Settings Procedure for Changing Setting

Copies

This submenu allows you to change the number of copies printed.

Duplex (optional)

This submenu allows you to turn the duplex on or off.

Duplex Bind (optional)

This submenu allows you to choose between LEF (Long Edge Feed) and SEF (Short Edge Feed).

Default Source

This submenu allows you to choose a default paper source from a list of all installed sources.

Manual Feed

Manual Feed mode.

1 Numbers 1 – 999

Off On/Off

Long Edge Long Edge/Short Edge

Tray 1 Tray 1

Tray 2 Tray 3 (optional) Tray 4 (optional)

Off On/Off

1. Press NEXT or PREVIOUS to increase or decrease the number of copies printed.

2. Press SELECT to save this setting.

1. Press NEXT or PREVIOUS to toggle between ON and OFF.

2. Press SELECT to save this setting.

1. Press NEXT or PREVIOUS to toggle between LEF and SEF.

2. Press SELECT to save this setting.

1. Press NEXT or PREVIOUS to scroll through the list of available sources of paper.

2. Press SELECT to set a source as the default.

1. Press NEXT or PREVIOUS to toggle between ON and OFF.

2. Press SELECT to save this setting.

Output Tray (optional)

This submenu allows you to select the paper output locations.

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Face Down Tray Face Down Tray

Offset Tray

1. Press NEXT or PREVIOUS to toggle between FACE DOWN TRAY a nd OFFSET TRAY.

2. Press SELECT to save this setting.

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2-22 45 PPM Laser Printer User Guide

Paper Menu

Submenus Default Setting Available Settings Procedure for Changing Setting

Media Size/Type auto sense

This submenu allows you to set the media size and type for all the trays. Auto sense when on allows the printer to detect the paper size being used. However, for some paper sizes the engine cannot Auto-Sense the size and so the auto sense needs to be turned off in these cases and the size selected in the menu.

Tray Linking

This submenu allows you to turn the tray linking function on or off.

Blank Pages

This submenu allows you to choose to either print or not print blank pages of a document.

Auto Resize

This menu will scale the output of a PS job to the size selected. It does not scale a PCL job.

Tray 1/Tray 2 Size: A4 Type: Plain Custom Size Type: Plain Tray 3 (optional) Type: Plain Tray 4 (optional) Type: Plain

On On

Print Print

Off On

Size MBF: Letter, B5, A5, A6, Statement, Executive, C5 Envelope DL Envelope, Com10 Envelope, Monarch Envelope, Legal, Folio, A4 SEF, Letter SEF

Off

Do Not Print

Off

Ty p e MBF: Plain, Transparency, Prepunched, Letterhead, Colored, Preprinted, Bond, Label, Card Stock, Postcard, Envelope, Other, Thick 1, Thick 2,

1. Press NEXT or PREVIOUS to scroll through the list of available sources of paper.

2. Press SELECT to choose a tray.

3. Press NEXT or PREVIOUS to

toggle between MEDIA SIZE and MEDIA TYPE.

4. Press SELECT to choose either.

5. Press NEXT or PREVIOUS to

scroll through the available sizes or types.

6. Press SELECT to set a size or

type.

1. Press NEXT or PREVIOUS to

toggle between ON and OFF.

2. Press SELECT to save this

setting.

1. Press NEXT or PREVIOUS to

toggle between PRINT and DO NOT PRINT.

2. Press SELECT to save this

setting.

1. Press NEXT or PREVIOUS to

toggle between ON and OFF.

2. Press SELECT to save this

setting.

Separator Page

Prints a blank page between print jobs.

Custom Size Unit

This menu is used to set the unit of measurement for the Custom Paper Size feature.

Edge-to-Edge

Allows printing to the four edges of the paper. Print quality may degrade close to the edges.

Off On

Off

Inches Inches

Millimeters

Off On

Off

1. Press NEXT or PREVIOUS to

toggle between ON and OFF.

2. Press SELECT to save this

setting.

1. Press NEXT or PREVIOUS to

toggle between INCHES and MILLIMETERS.

2. Press SELECT to save this

setting.

1. Press NEXT or PREVIOUS to

toggle between ON and OFF.

2. Press SELECT to save this

setting.

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45 PPM Laser Printer User Guide 2-23

Interface Menu

The Interface Menu provides access to the printer interface settings. Use the following procedure to enter the interface menu:

1. Press the MENU button on the control panel.

2. Press the NEXT button until the text Interface Menu is shown on the second line of the

display.

3. Press the SELECT button to enter the interface menu.

4. Press the NEXT button to move through the submenus: Port, Parallel Setup, Network 1

Setup, Spooling, and USB Setup.

Use the procedures in the following table to access and change the printer interface settings:

Submenus Default Setting Available Settings Procedure for Changing Setting

Port

This submenu allows you to enable the type of interface.

Parallel Setup

This submenu allows you to set up the parallel interface.

Parallel: On Serial: On Network Card 1: On USB: On

Interpreter: Auto Switch

Format: Raw

Mode: Bidirectional

Delay Out Close:* Off Binary PS: Off

Parallel: On, Off Serial: On, Off Network Card 1: On, Off USB: On, Off

Interpreter: Auto Switch PCL PostScript 3

Format: Raw Normal Binary

Mode: Bidirectional Standard

Delay Out Close: Off On Binary PS: Off On

1. Press NEXT or PREVIOUS to toggle between PARALLEL , N E T WORK CARD 1 and USB.

2. Press SELECT to save this setting.

1. Press NEXT or PREVIOUS to scroll through the INTERPRETER, FORMAT, MODE, DELAY OUT CLOSE, and BINARY PS submenus.

2. Press SELECT to choose a submenu.

3. Press NEXT or PREVIOUS to scroll through the settings.

4. Press SELECT to choose and save a setting.

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2-24 45 PPM Laser Printer User Guide

Interface Menu

Submenus Default Setting Available Settings Procedure for Changing Setting

Serial Setup

This submenu allows you to set up the serial interface.

Interpreter: Auto Switch

Format: Raw

Serial Mode: RS232 Baud Rate: 9600

Data Bits: 8 Stop Bits: 1 Parity: None

DTR Ready/Busy Off DTR Onl/Offl: Off DTR Error: Off RTS Ready/Busy: Off RTS Onl/Offl: Off RTS Error: Off XON Ready/Busy: On XON Onl/Offl: On XON Error: Off DTR Polarity: High RTS Polarity: High Robust XON: On Delay Out Close:* Off Binary PS: Off

Interpreter: Auto Switch PCL PostScript 3 Format: Raw Normal Binary Serial Mode: RS232 Baud Rate: 1200, 2400, 4800, 9600, 19200, 38400, 57600, 115200 Data Bits: 8, 7 Stop Bits: 1, 2 Parity: None Even Odd DTR Ready/Busy On, Off DTR Onl/Offl: On, Off DTR Error: On, Off RTS Ready/Busy: On, Off RTS Onl/Offl: On, Off RTS Error: On, Off XON Ready/Busy: On, Off XON Onl/Offl: On, Off XON Error: On, Off DTR Polarity: High, Low RTS Polarity: High, Low Robust XON: On, Off Delay Out Close: On, Off Binary PS: On, Off

1. Press NEXT or PREVIOUS to scroll through the INTERPRETER, FORMAT, SERIAL MODE, BAUD RATE, DATA BITS, STOP BITS, PARITY, DTR READY/BUSY, DTR ONL/ OFFL, DTR ERROR, RTS READY/BUSY, RTS ONL/ OFFL, RTS ERROR, XON READY/BUSY, XON ONL/OFFL, XON ERROR, DTR POLARITY, RTS POLARITY, ROBUST XON, DELAY OUT CLOSE, BINARY PS submenus.

2. Press SELECT to choose a submenu.

3. Press NEXT or PREVIOUS to scroll through the settings.

4. Press SELECT to choose and save a setting.

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45 PPM Laser Printer User Guide 2-25

Interface Menu

Submenus Default Setting Available Settings Procedure for Changing Setting

Network 1 Setup

This submenu allows you to set up the Network interface. If settings for DHCP or IP address are changed, the printer will automatically re-initialize.

Netware Setup:

Interpreter: Auto Switch

Format: Raw

Network Address: IP Address: (user-specified) Subnet Mask: (user-specified) Default Gateway: (user-specified) LPD Banner: On DHCP: Off Delay Out Close:* Off mDNS: On Local Link: Multi-Session: Off

AppleTalk: On

Netware Netware Frame Netware Mode

Binary PS: Off

Factory Defaults: No

Interpreter: Auto Switch, PCL, PostScript 3 Format: Raw, Normal, Binary Network Address: IP Address: (user-specified) Subnet Mask: (user-specified) Default Gateway: (user-specified) LPD Banner: On, Off DHCP: Off, On Delay Out Close: Off, On mDNS: Local Link: Multi-Session: On, Off

AppleTalk: On, Off

Binary PS: Off, On

Factory Defaults: No, Yes

1. Press NEXT or PREVIOUS to move among the submenus.

2. Press SELECT to choose a submenu.

3. Press NEXT or PREVIOUS to scroll through the settings.

4. Press SELECT to save this setting.

Connection Speed: Auto-Sense

Connection Speed: Auto-Sense, 10Mbit Full, 10Mbit Half, 100Mbit Full, 100Mbit Half

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2-26 45 PPM Laser Printer User Guide

Interface Menu

Submenus Default Setting Available Settings Procedure for Changing Setting

Spooling

The spooling feature allows print jobs to be automatically spooled to the Flash memory. This is a diagnostic tool. As the flash memory is limited in size under some circumstances the hard drive may be required.

USB Setup

This submenu allows you to set up the USB interface.

Start Spooling: Off Spool and Print Spool Only

Destination: User FLASH Disk

Interpreter: Auto Switch

Format: Raw

Delay Out Close:* Off

Binary PS: Off

Start Spooling: Off Spool and Print Spool Only

Destination: User FLASH Disk

Interpreter: Auto Switch PCL PostScript 3

Format: Raw Normal Binary

Delay Out Close: Off On Binary PS: Off On

1. Press NEXT or PREVIOUS to scroll through the SPOOLING submenus.

2. Press SELECT to choose a submenu.

3. Press NEXT or PREVIOUS to scroll through the settings.

4. Press SELECT to save this setting.

1. Press NEXT or PREVIOUS to scroll through the INTERPRETER, FORMAT, *DELAY OUT CLOSE, and BINARY PS submenus.

2. Press SELECT to choose a submenu.

3. Press NEXT or PREVIOUS to scroll through the settings.

4. Press SELECT to save this setting.

* Delay Out Close-If this is on, the printer will delay between jobs for the last page of the job to be fully printed and

ejected. This is used when the host computer requires this mode of operation to allow certain statuses to be returned during the end of job printing. When this is on, the throughput of the printer will decrease. This setting applies to each of the IO ports.

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PS Menu

45 PPM Laser Printer User Guide 2-27

PS Menu

The PS Menu provides access to the PostScript settings. Use the following procedure to enter the PS Menu:

1. Press the MENU button on the control panel.

2. Press the NEXT button until the text PS Menu is shown on the second line of the display.

3. Press the SELECT button to enter the PS menu.

4. Press the NEXT button to move through the submenus: Print PS Errors, and Manual

Feed TO.

5. Press the SELECT button to enter a submenu.

Use the procedures in the following table to access and change the PostScript settings:

Submenus Default Setting Available Settings Procedure for Changing Settings

Print PS Errors

This submenu allows you to choose to either print or not print PS errors.

Off On

Off

1. Press NEXT or PREVIOUS to toggle between ON (print) and OFF (do not print).

2. Press SELECT to save this setting.

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2-28 45 PPM Laser Printer User Guide

PCL Menu

The PCL Menu provides access to the PCL settings. Use the following procedure to enter the PCL menu:

1. Press the MENU button on the control panel.

2. Press the NEXT button until the text PCL Menu is shown on the second line of the display.

3. Press the SELECT button to enter the PCL menu.

4. Press the NEXT button to move through the submenus: Orientation, Font Source, Font

Number, Pitch, Symbol Set, Macro Filter, Lines Per Page, CR Mode, LF Mode, FF Mode, and Print Area.

5. Press the SELECT button to enter a submenu.

Use the procedures in the following table to access and change the PCL settings:

Submenus Default Setting Available Settings Procedure for Changing Setting

Orientation

This submenu allows you to choose the orientation of the page.

Font Source

This submenu allows you to choose a font source.

Font Number

This submenu allows you to set the font number.

Pitch

This submenu allows you to change the pitch of text.

Por tra it Portrait

Landscape

Internal Internal

Downloaded

0 Dependent on model of printer and

options installed

10.00 0.08 – 100.00

1. Press NEXT or PREVIOUS to toggle between PORTRAIT and LANDSCAPE.

2. Press SELECT to choose and

save an orientation.

1. Press NEXT or PREVIOUS to scroll through the available font sources.

2. Press SELECT to choose and

set a source.

1. Press NEXT or PREVIOUS to increase or decrease the font number.

2. Press SELECT to save this

setting.

1. Press NEXT or PREVIOUS to increase or decrease the pitch.

2. Press SELECT to save this

setting.

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45 PPM Laser Printer User Guide 2-29

PCL Menu

Submenus Default Setting Available Settings Procedure for Changing Setting

Symbol Set

This submenu allows you to choose a symbol set.

10U:PC-8 CP437 10U:PC-8 CP437

11U:PC-8 D/N 12U:PC-850 17U:PC-852 9T:PC-Turkish 19U:WIN Latin1 9E:WIN Latin2 5T:WIN Latin5 7J:Desk Top 10J:PS Text 13J:Ventura Intl 14J:Ventura US 6J:Microsoft Pub 8M:Math-8 PS:Math 6M:Ventura Math 15U:Pi Font 1U: Legal 1E: ISO4 UK 0U:ISO6 ASCII 0S:ISO11 Swedish 0I:ISO15 Italian 2S:ISO17 Spanish 1G:ISO21 German 0D:ISO60 Norwegian 1F:ISO69 French 9U:WIN3.0 Latin1 2U:IS02 IRU 3S:ISO10 S/F 0K:ISO14 JASCII 4S:ISO16 PORTUG. 0F:ISO25 FRENCH 2K:ISO57 CHINESE 1D:ISO61 Nor. V25S:ISO84 PORTUG. 6S:ISO85 SPANISH

0E:ROMAN EXT 91S:ISO SWEDISH1 92S:ISO SWEDISH2 93S:ISO SWEDISH3 2001Z: IBM-437 2002Z: IBM-850 20U: IBM-860 23U: IBM-863 25U: IBM-865 8Q:PC SET 1 9Q:PC EXT US 2003Z:PC Ext D/N 2004Z:PC Set2 US 2005Z:PC Set2 DN 12J:MC TEXT 2006Z:CWI HUNG 16U:PC-857 TK 2007Z:KAMENICK Y 15H:HEBREW NC 2015Z:HEBREW OC 24Q:PLSKA MAZ. 6N:ISO L6 2009Z:WIN3.1 HEB 15Y:HP ZIP 9R:WIN3.1 CYR 3R:PC-866 9G:WIN3.1 GRK 11G:PC-869 10R:PC-855 579L:WINGDINGS 19M:SYMBOL 12G:GREEK-437 2010Z:GRK-437 CY 2011Z: GREEK 928 2012Z:SER.CROA T2 14R:UKRAINIAN 13R:BULGARIAN

1. Press NEXT or PREVIOUS to scroll through the available symbol sets.

2. Press SELECT to choose and

set a symbol set.

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2-30 45 PPM Laser Printer User Guide

PCL Menu

Submenus Default Setting Available Settings Procedure for Changing Setting

Symbol Set

continued

Macro Filter

Macro filter When set to on, the printer pre-evaluates macros. This is useful in cases where lots of macros on pages will be used and it may allow time to be saved for overall printing

Lines Per Page

This submenu allows you to change the number of lines per page.

0O:OCR-A 1O:OCR-B 10L:DINGBATS 9J:PC-1004 19L:WIN BALTIC 26U:PC-775 2013Z:SER.CROAT1 9N:ISO L9 2014Z:GREEK-737 10U:ARABIC-864 8U:Roman 8 0N:ISO 8859-1 2N:ISO 8859-2 5N:ISO 8859-9

Off On

Off

60 5 – 128

1. Press NEXT or PREVIOUS to toggle between ON and OFF.

2. Press SELECT to save this

setting.

1. Press NEXT or PREVIOUS to increase or decrease the lines per page.

2. Press SELECT to save this

setting.

CR Mode

This submenu allows you top define the action prompted by a carriage return—a carriage return equals either a carriage return alone, or a carriage return and a line feed together.

LF Mode

This submenu allows you to define the action prompted by a line feed—a line feed equals either a line feed alone or a carriage return and a line feed together.

CR = CR CR = CR

CR = CR/LF

LF = LF LF = LF

LF = CR/LF

1. Press NEXT or PREVIOUS to choose from CR=CR or CR=CR/LF.

2. Press SELECT to save this

setting.

1. Press NEXT or PREVIOUS to choose from LF=LF or LF=CR/LF.

2. Press SELECT to save this

setting.

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45 PPM Laser Printer User Guide 2-31

PCL Menu

Submenus Default Setting Available Settings Procedure for Changing Setting

FF Mode

This submenu allows you to define the action prompted by a form feed—a form feed equals either a form feed alone or a carriage return and a form feed together.

Print Area

This submenu allows you to set the print area.

Parameter Values Paper Source:

FF = FF FF = FF

Normal Normal

Paper Size: Executive

FF = CR/FF

Expanded

Paper Source: Tray 1 (=0001) Tray 2 (=0004 – optional tray) Tray 3 (=0005 – optional tray) Tray 4 (=0006 – optional tray) Auto-select (=0007)

Paper Size: Executive (=0001) Letter (=0002) Legal (=0003) Statement (=0004) Folio (=0005) A6 (=0024) A5 (=0025) A4 (=0026) B5 (=0045) Monarch Envelope (=0080) Com10 Envelope (=0081) DL Envelope (=0090) C5 Envelope (=0091) Com9 Envelope (=127)

1. Press NEXT or PREVIOUS to choose from FF=FF or FF=CR/FF.

2. Press SELECT to save this

setting.

1. Press NEXT or PREVIOUS to toggle between the NORMAL and EXPANDED settings.

2. Press SELECT to save this

setting.

1. Press NEXT or PREVIOUS to toggle between the PAPER SOURCE and PAPER SIZE submenus.

2. Press SELECT to choose a

submenu.

3. Press NEXT or PREVIOUS to

scroll through the settings.

4. Press SELECT to save this

setting.

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2-32 45 PPM Laser Printer User Guide

System Menu

The system menu provides access to system settings. Use the following procedure to enter the system menu:

1. Press the MENU button on the control panel.

2. Press the NEXT button until the text System Menu is shown on the second line of the dis-

play.

3. Press the SELECT button to enter the system menu.

4. Press the NEXT button to move through the submenus: Factory Defaults, Display Lan-

guage, Power Saver, Wait Timeout, Job Timeout, Jam Recovery, Hex Print, Toner Low, and Intellifilter.

5. Press the SELECT button to enter a submenu.

Use the procedures in the following table to access and change the system settings:

Submenus Default Setting Available Settings Procedure for Changing Setting

Factory Defaults

When selected, this will reset all operator settings to the factory default values. Non US sets measurements to millimeters. US sets the measurements to inches.

Display Language

This submenu allows you to change the language of the display messages.

Power Saver

This is the number of minutes of idle time before the printer goes into power saver mode. In this mode, the printer will turn off internal motors, fuser heat, and fan.

Wait Timeout

This submenu allows you to increase or decrease the length of time (in seconds) that the printer will remain in the waiting state—a job is being processed, no end-of-file has been detected, and there is no more data to process. This setting applies to

both PCL and PostScript print jobs.

Dependent on printer build.

English English

15 1 – 60

00020 0 – 99999

U.S. Non-U.S.

Francais (French) Deutsch (German) Italiano (Italian) Espanol (Spanish)

1. Press NEXT or PREVIOUS to toggle between U.S. and NON-U.S.

2. Press SELECT to choose and set the factory defaults.

1. Press NEXT or PREVIOUS to scroll through the available languages: English, French (Francais), German (Deutsch), Italian (Italiano), or Spanish (Espanol).

2. Press SELECT to choose and set the language.

1. Press NEXT or PREVIOUS to increase or decrease the digit.

2. Press SELECT to save this setting.

1. Press NEXT or PREVIOUS to increase or decrease each digit of the five-digit number.

2. Press SELECT set one digit and move to the next digit.

3. Press SELECT after changing the last digit to save this setting.

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45 PPM Laser Printer User Guide 2-33

System Menu

Submenus Default Setting Available Settings Procedure for Changing Setting

Job Timeout

This submenu allows you to increase or decrease the time limit (in seconds) for PostScript jobs. A 0 setting indicates no timeout. This setting applies only to PostScript

jobs.

Jam Recovery

This submenu allows you to turn jam recovery on or off.

Hex Print

This submenu allows you to print hexadecimal characters.

Toner Low

The printer will stop/continue printing when the toner low sensor is activated in the toner cartridge. If the printer stops, the operator can press the Start button to continue printing. The printer will continue printing until the operator intervenes even if there is no toner.

Intellifilter This submenu allows you to turn the Intellifilter feature on or off.

00000 0 – 99999

On On

Off

Off On

Off

Stop Stop

Continue

On On

Off

1. Press NEXT or PREVIOUS to increase or decrease each digit of the five-digit number.

2. Press SELECT set one digit and move to the next digit.

3. Press SELECT after changing the last digit to save this setting.

1. Press NEXT or PREVIOUS to toggle between ON and OFF.

2. Press SELECT to save this setting.

1. Press NEXT or PREVIOUS to toggle between ON and OFF.

2. Press SELECT to save this setting.

1. Press NEXT or PREVIOUS to toggle between STOP and CONTINUE.

2. Press SELECT to save this setting.

1. Press NEXT or PREVIOUS to toggle between ON and OFF.

2. Press SELECT to save this setting.

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2-34 45 PPM Laser Printer User Guide

Quality Menu

The Quality Menu provides access to the printer settings that are related to print quality. Use the following procedure to enter the Quality Menu:

1. Press the MENU button on the control panel.

2. Press the NEXT button until the text Quality Menu is shown on the second line of the dis-

play.

3. Press the SELECT button to enter the quality menu.

4. Press the NEXT button to move through the submenus: Resolution, Toner Saver and

Print Density. Press the SELECT button to enter a submenu.

Use the procedures in the following table to access and change the quality menu settings:

Submenus Default Setting Available Settings Procedure for Changing Setting

Resolution

This submenu allows you to set the resolution (dpi).

Toner Saver Off Off

Print Density 51 – 7

600 dpi 600 dpi

1200 dpi

1. Press NEXT or PREVIOUS to scroll through the available resolutions.

2. Press SELECT to choose and set the dpi.

1. Press NEXT or PREVIOUS to toggle between ON and OFF.

2. Press SELECT to save this setting.

1. Press NEXT or PREVIOUS to increase or decrease the digit.

2. Press SELECT to save this setting.

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Functions Menu

The Functions Menu provides access to several printer functions that can supply you with information about the printer and its settings. Use the following procedure to enter the Functions Menu:

1. Press the MENU button on the control panel.

2. Press the NEXT button until the text Functions Menu is shown on the second line of the

display.

3. Press the SELECT button to enter the functions menu.

4. Press the NEXT button to move through the available functions: Reset Printer, Print

Summary, Print Demo, and Print Fonts.

Use the procedures in the following table to execute the functions:

Functions Procedure for Executing Function

45 PPM Laser Printer User Guide 2-35

Functions Menu

Reset Printer

This function resets the printer.

Print Summary

This function prints a list of all printer settings:

Print Test

This function allows you to print a demo page.

Print Fonts

This function allows you to print Postscript or PCL font lists.

Press SELECT to reset the printer.

Press SELECT to print a summary of the printer settings.

Press SELECT to print either a single test page or continuous run of test pages.

1. Press NEXT or PREVIOUS to toggle between POSTSCRIPT and PCL.

2. Press SELECT to select and print the specific fonts list.

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2-36 45 PPM Laser Printer User Guide

FLASH Menu

The FLASH Menu provides access to the printer settings that are related to the FLASH DIMM. The printer is supplied with varying levels of Flash Dimm dependent on the region. It is not possible to update the amount of flash memory. The minimum configuration of flash memory supports 2 MB. To increase the capacity to store and use files on the printer a hard disk has to be added. Use the following procedure to enter the FLASH Menu:

1. Press the MENU button on the control panel.

2. Press the NEXT button until the text FLASH Menu is shown on the second line of the dis-

play.

3. Press the SELECT button to enter the flash menu.

4. Press the NEXT button to move through the submenus: Print, Delete, Format FLASH,

and FLASH summary.

5. Press the SELECT button to enter a submenu.

Use the procedures in the following table to access and change the Flash menu settings:

Submenus Procedure for Changing Setting

This selection will read the selected file from FLASH and print it as if it were being received from one of the input ports.

Delete

This selection will delete the selected disk file or directory from the FLASH DIMM. To delete an entire directory, you must first delete all the files within that directory.

Format Flash

This selection will reformat the FLASH DIMM.

Flash Summary

This selection will print a page containing information about the installed FLASH DIMM including a list of all the current existing files and directories.

WARNING! All files on the FLASH DIMM will be deleted if the Format FLASH function is selected.

1. Press NEXT or PREVIOUS to scroll through the files.

2. Press SELECT to choose and print the file.

1. Press NEXT or PREVIOUS to scroll through the files.

2. Press SELECT to choose and delete the file.

1. Press SELECT to reformat the FLASH DIMM.

1. Press SELECT to print the FLASH summary.

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DISK Menu

NOTE: This menu selection will only appear if an optional hard disk drive has been installed.

The Disk Menu provides access to the printer settings that are related to the optional Hard Disk. Use the following procedure to enter the Disk Menu:

Use the procedures in the following table to access and change the Disk menu settings:

Submenus Procedure for Changing Setting

45 PPM Laser Printer User Guide 2-37

DISK Menu

Consult other sections of this user manual for detailed installation and usage instructions.

1. Press the MENU button on the control panel.

2. Press the NEXT button until the text Disk Menu is shown on the second line of the dis-

play.

3. Press the SELECT button to enter the disk menu.

4. Press the NEXT button to move through the submenus: Print, Delete, Format Disk, and

Disk Summary.

5. Press the SELECT button to enter a submenu.

This selection will read the selected file from Disk and print it as if it were being received from one of the input ports.

Delete

This selection will delete the selected disk file or directory from the hard disk. To delete an entire directory, you must first delete all the files within that directory.

Format Disk

This selection will reformat the hard disk.

Disk Summary

This selection will print a page containing information about the installed hard disk, including a list of all the current existing files and directories.

WARNING! All files on the hard disk will be deleted if the Format Disk function is selected

1. Press NEXT or PREVIOUS to scroll through the files.

2. Press SELECT to choose and print the file.

1. Press NEXT or PREVIOUS to scroll through the files.

2. Press SELECT to choose and delete the file.

1. Press SELECT to reformat the hard disk.

1. Press SELECT to print the Disk summary.

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2-38 45 PPM Laser Printer User Guide

Date/Time Menu

The Date/Time Menu provides access to the printer settings that are related to the Date and Time. Use the following procedure to enter the Date/Time Menu:

1. Press the MENU button on the control panel.

2. Press the NEXT button until the text Date/Time Menu is shown on the second line of the

display.

3. Press the SELECT button to enter the menu.

4. Press the NEXT button to move through the submenus: Month, Day, Year, Hour,

Minute, Second, and Offset from GMT. Press the SELECT button to enter a submenu.

Use the procedures in the following table to access and change the Date/Time menu settings:

Submenus Available Settings Procedure for Changing Setting

Month

This submenu allows you to set the current month.

Day

This submenu allows you to set the current day.

Yea r

This submenu allows you to set the current year.

Hour

This submenu allows you to set the current hour.

Minute

This submenu allows you to set the current minute.

Second

This submenu allows you to set the time in seconds.

January thru December

Monday – Sunday

2000 – 2099

1–12

1 – 59

1. Press NEXT or PREVIOUS to scroll through the months.

2. Press SELECT to choose and set the month.

1. Press NEXT or PREVIOUS to scroll through the days.

2. Press SELECT to choose and set the day.

1. Press NEXT or PREVIOUS to scroll through the years.

2. Press SELECT to choose and set the year.

1. Press NEXT or PREVIOUS to scroll through the hours.

2. Press SELECT to choose and set the hour.

1. Press NEXT or PREVIOUS to scroll through the minutes.

2. Press SELECT to choose and set the minute.

1. Press NEXT or PREVIOUS to scroll through the seconds.

2. Press SELECT to choose and set the second.

Offset from GMT

This submenu allows you to set time for a different time zone in hours, minutes and seconds.

-12 through + 12

1. Press NEXT or PREVIOUS to scroll through the submenus.

2. Press SELECT to choose and set the hours, minutes or seconds.

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Job Library

Use the procedures in the following table to access and change the Job Library settings.

Submenu Default Setting Available Settings Procedure for Changing Setting

45 PPM Laser Printer User Guide 2-39

Job Library

1. Press the MENU button on the control panel.

2. Press the NEXT button until the text Job Library Menu is shown on the second line of the

display.

3. Press the SELECT button to enter the Job Library menu.

4. Press the NEXT button to move through the submenus: Print or Delete.

5. Press the SELECT button to enter a submenu.

Print Print

User Folder 1

Print Print

Job1

Job Name PIN

Print Job Name

Copies – Select 1–99

This step is necessary if the job is a PRIVATE job.

1. Press NEXT or PREVIOUS to scroll through the User Folder Names.

2. Press SELECT to choose the desired User Folder.

1. Press NEXT or PREVIOUS to scroll through the Print Job Names.

2. Press SELECT to choose the desired Print Job.

1. Press NEXT or PREVIOUS to increase or decrease each digit of the four-digit number.

2. Press SELECT to set one digit and move to the next digit.

3. Press SELECT after changing the last digit to save this setting.

1. Press NEXT or PREVIOUS to increase or decrease each digit of the two-digit number.

2. Press SELECT set one digit and move to the next digit.

3. Press SELECT after changing the last digit to save this setting.

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Print Job Name

Copies

Print Printing

Playback

Delete Delete

(To delete a saved job)

1. Press SELECT to print the job.

1. The printer will display PRINTING on Line 1 and PLAYBACK on Line 2 of the display while printing the job.

1. Press NEXT or PREVIOUS to scroll through Print or Delete options.

2. Press SELECT to choose Delete.

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2-40 45 PPM Laser Printer User Guide

Job Library

Submenu Default Setting Available Settings Procedure for Changing Setting

Delete User Folder 1

1. Press NEXT or PREVIOUS to scroll through the User Folder Names.

2. Press SELECT to choose the desired User Folder.

Delete Job1

1. Press NEXT or PREVIOUS to scroll through the Print Job Names.

2. Press SELECT to choose the desired Print Job to Delete.

Job Name PIN

This step is necessary if the job is a PRIVATE job.

1. Press NEXT or PREVIOUS to increase or decrease each digit of the four-digit number.

2. Press SELECT to set one digit and move to the next digit.

3. Press SELECT after changing the last digit to save this setting.

Job Library Errors

When a Job Library error occurs, the following message will be displayed:

JOBLIB Error XX Press Start

This is a continuable-fault, which means the START key must be pressed to allow operations to continue. If the current job is aborted as a result of the error, the message "Canceling Job" may be displayed after START is pressed. "XX" in the error display above is an error code. The error codes for this message are:

 01 – Data stream was missing a Job Name specification. (Job will be aborted.)

 02 – Data stream was missing a User Name specification. (Job will be aborted.)

 03 – Data stream was missing a PIN specification. (Job will be aborted.)

 04 – Attempted to overwrite a PRIVATE job, but PIN did not match. (Job will be aborted.)

 05 – Insufficient storage. (Job will be aborted only if it is a PRIVATE job.)

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Job Accounting

The Job Accounting Menu provides access to functions and settings related to this feature. Use the following procedure to enter the Job Accounting Menu to change the settings or access the functions:

1. Press the MENU button on the control panel.

2. Press the NEXT button until the text Job Accounting Menu is shown on the second line

of the display.

3. Press the SELECT button to enter the Job Accounting Menu.

4. Press the NEXT button to move through the submenus: Enable, Print Info, Reset Info.

5. Press the SELECT button to enter a submenu.

Use the procedures in the following table to access and change the Job Accounting settings.

SubMenu Default Settings Available Settings Procedure for Changing Setting

45 PPM Laser Printer User Guide 2-41

Job Accounting

Enabled No Yes

Print Info

Reset Info

1. Press NEXT or PREVIOUS to scroll through Yes or No options.

2. Press SELECT to choose Yes to turn on this function.

1. Press SELECT to begin printing the Job Accounting Summary Report.

1. Press SELECT to reset the Job Accounting Information. This will delete all stored information related to jobs received by the printer.

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2-42 45 PPM Laser Printer User Guide

E-Forms Menu

The E-Forms Menu provides access to the stored electronic forms.

1. Press the MENU button on the control panel.

2. Press the NEXT button until the text E-Forms Menu is shown on the second line of the

display.

3. Press the SELECT button to enter the E-Forms menu.

4. Press the NEXT button to move through the submenus: Print, Delete.

5. Press the SELECT button to enter a submenu.

Use the procedures in the following table to print and delete the stored electronic forms:

Submenus Procedure for Changing Setting

This selection will read the selected file from E-Forms and print it as if it were being received from one of the input ports.

Delete

This selection will delete the selected disk file or directory from the E-Forms menu.

  

1. Press NEXT or PREVIOUS to scroll through the files.

2. Press SELECT to choose and print the file.

1. Press NEXT or PREVIOUS to scroll through the files.

2. Press SELECT to choose and delete the file.

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Extended Features

Chapter 3

In this Chapter . . .

 “About this Chapter” on page 3-2

 “Installing DRAM Memory DIMMS” on page 3-2

 “Installing the Hard Disk Option in the Printer” on page 3-4

 “Installing the Compact Flash (CF) Card” on page 3-6

 “Using the Hard Disk Option and CF Card” on page 3-7

 “Using the Power-On Files Feature” on page 3-11

 “Collating, Saved Jobs, and Job Accounting” on page 3-12

 “Using the Custom Paper Size Feature” on page 3-18

 “Custom Page size and Microsoft Word, Word 2000, Word 2003” on page 3-20

 “Accessing the Printer Web Page” on page 3-22

 “File Management” on page 3-26

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3-2 45 PPM Laser Printer User Guide

Installing DRAM Memory DIMMS

About this Chapter

This chapter describes the procedures for installation of DRAM Memory, the Hard Disk Option, and the Compact Flash Card. Also describes how to use the extended features associated with these options.

Installing DRAM Memory DIMMS

1. Ensure that the printer power switch is set to the OFF <O> position.

2. Disconnect the power cord from the wall outlet.

3. Remove the side cover from the printer.

4. Once the side cover has been removed, remove the inside panel by removing the screws as

shown below:

Figure 3-1

5. Pull the inside panel away from the printer by the top edge.

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45 PPM Laser Printer User Guide 3-3

Installing DRAM Memory DIMMS

6. Carefully insert a DRAM DIMM which is compatible with your printer into DRAM DIMM

slot as shown below. When properly seated, gently push down on the DIMM until the side braces close onto the ends of the DIMM.

Figure 3-2

Figure 3-3

7. Reinstall the side covers in reverse order (Steps 3, 4, and 5).

8. Connect the power cord to the wall outlet. Turn the printer power switch to the ON <I>

position.

Jul 07

NOTE: Note that the maximum memory useable by the printer is 512K irrespective of the size of

additional memory installed

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3-4 45 PPM Laser Printer User Guide

Installing the Hard Disk Option in the Printer

1. Carefully review the safety precautions in the front of this guide before starting this installa-

tion procedure.

2. Ensure that the printer power switch is set to the OFF <O> position.

3. Disconnect the power cord from the wall outlet.

4. Remove the inside panel (see “Installing DRAM Memory DIMMS” Figure 3-1).

5. Locate the area of the controller identified as “Hard Disk”. Ensure that there is a plastic

female insert fitted into the board into which the supplied plastic rivet can be fitted in stage 8. Align the hard disk within the designated area and gently move up to ensure the 44-pin male connector of the hard disk is connected to the 44-pin female connector on the controller assembly.

Figure 3-4.

6. Be sure to align the Hard Drive as depicted by the alignment drawing on the controller, mak-

ing sure that the two top pins to the left of the connector are free standing and not connected.

Figure 3-5

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45 PPM Laser Printer User Guide 3-5

Installing the Hard Disk Option in the Printer

7. If there is improper alignment, remove the Hard Drive and reinstall.

Figure 3-6

NOTE: Improper alignment will damage the hard drive and possibly the controller board.

8. Insert the plastic rivet through the aligned hole.

Figure 3-7

9. Reinstall the covers in reverse order (see “Installing DRAM Memory DIMMS” – Steps 3, 4,

and 5).

10. Connect the power cord to the wall outlet.Turn the printer power switch to the ON <I>

position. When ready the printer will advise to press the select key to format the hard drive. This has to be done so that the hard drive can be used.

Jul 07

The installation of your Hard Disk option in your printer is now complete.

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3-6 45 PPM Laser Printer User Guide

Installing the Compact Flash (CF) Card

1. Carefully review the safety precautions in the front of this guide before starting this installa-

tion procedure.

2. Ensure that the printer power switch is set to the OFF <O> position.

3. Disconnect the power cord from the wall outlet.

4. Remove the inside panel (see “Installing DRAM Memory DIMMS” Figure 3-1).

5. Locate the CF socket on the controller below the space that receives the Hard Drive. Align

the CF Card with the socket and carefully insert the card card to the socket so that the notch on both sides of the compact flash are uppermost and insert square into the socket.

. Carefully align the compact flash

Figure 3-8

6. Reinstall the side covers in reverse order (see “Installing DRAM Memory DIMMS” –

Steps 3, 4, and 5).

7. Connect the power cord to the wall outlet. Turn the printer power switch to the ON <I>

position.

8. When ready, the printer will advise to press the select key to format the compact flash. This

has to be done so that the compact flash can be used.

The installation of the CF Card option in your printer is now complete.

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Using the Hard Disk Option and CF Card

This section discusses control panel menus that are available when the Hard Disk option is installed. The user flash menus are always available. Power-on files and the storage of files on the Hard Disk and CF Card option are also discussed.

Operator Panel MENU Structure

The printer control panel menu structure is enhanced as shown in the following table. The shaded areas denote additional features and settings relevant to the Hard Disk or CF Card option.

Job Library Job Accounting Paper Menu Interface Menu PS Menu PCL Menu System Menu

Quality Menu Functions Disk Menu

Flash Menu

45 PPM Laser Printer User Guide 3-7

Using the Hard Disk Option and CF Card

Display Language Alarm Control Power Saver Wait Timeout Job Timeout Jam Recovery Hex Print Intellifilter Power-On Files

Playback FILE01.POR

FILE02.POR FILE03.POR . . . . . .

Delete FILE01.POR

FILE02.POR FILE03.POR . . . . . .

Print Delete Format Disk Disk Summary

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3-8 45 PPM Laser Printer User Guide

Using the Hard Disk Option and CF Card

NOTE: 1. The Flash Menu and Disk Menu will only appear when the respective FLASH Card and/

or Hard Disk option is installed.

2. Power-On Files menu will only appear if either a FLASH Card or a Hard Disk option is installed and power-on files exist.

Using the Disk Menu

Manipulation of files stored on the hard disk option can be accomplished using the Disk Menu.

Print

This selection will read the selected file from the Hard Disk and print it as if it were being received from one of the input ports.

Disk Menu

Print Delete Format Disk Disk Summary

Delete

This selection will delete the selected disk file or directory from the hard drive. To delete an entire directory, you must first delete all the files within that directory.

Format Disk

This selection will reformat the hard drive. All files on the hard drive will be deleted if this function is selected.

Disk Summary

This selection will print a page containing information about the hard disk drive including a list of all the current existing files and directories.

Using the Flash Menu

Manipulation of files stored in the FLASH can be accomplished using the Flash Menu.

Flash Menu

Print Delete Format Usr FLASH Flash Summary

Print

This selection will read the selected file from the FLASH and print it as if it were being received from one of the input ports.

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45 PPM Laser Printer User Guide 3-9

Using the Hard Disk Option and CF Card

Delete

This selection will delete the selected file or directory from the FLASH. To delete an entire directory, you must first delete all the files within that directory.

Format Flash

This selection will reformat the FLASH. All files on the FLASH will be deleted if this function is selected.

Flash Summary

This selection will print a page containing information about the FLASH including a list of all the current existing files and directories.

Using the FLASH or Hard Disk Option as a PostScript Device

In order to allow PostScript programs to access the FLASH and/or hard disk options, a full implementation of a PostScript storage device is provided. This section discusses an overview of the PostScript operators and parameter sets that are included in the support.

For detailed information on using the operators/parameter sets, please refer to the following publications:

 PostScript Language Reference Manual

 Adobe PostScript 3 Version 3010 Product Supplement

Device Names and Priority

The device names assigned to the FLASH and hard disk options are as follows:

%flash% device name for the FLASH

%disk0% device name for the hard disk

If both devices are installed, both devices can be referenced uniquely by name. If no device name is specified in the PostScript operation, the SearchOrder parameter in the device parameter set establishes the priority for file operations. When both devices are installed, the SearchOrder value for the hard disk is set to 1, while the SearchOrder value for the FLASH is set to 2. This gives priority to the hard disk.

PostScript Operators

All of the standard file-object related operators (file, read, write, etc.) are supported. In addition, following is a list of device-related PostScript Compatibility operators that are supported for use with the FLASH (%flash%) or hard disk (%disk0%) options:

 devdismount

 devforall

 devformat

 devmount

 devstatus

 diskonline

 diskstatus

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3-10 45 PPM Laser Printer User Guide

Using the Hard Disk Option and CF Card

 initializedisk

 dosysstart

 setdosysstart

Device Parameter Sets

When installed, a device parameter set will be supported for either or both FLASH and hard disk options. The parameter sets can be referenced using the device names%flash% or%disk0%. Each parameter set will include the following parameters:

 LogicalSize

 Writeable

 BlockSize

 Searchable

 SearchOrder

 Type

 Mounted

 HasNames

 PhysicalSize

 InitializeAction

 Free

 Removable

Warmstart.ps and Sys/Start Files

When either or both the FLASH or hard disk options are installed, there are two features which provide support for automatic execution of a PostScript program during power-on initialization.

The first feature is the warmstart.ps file. Each time the printer is powered on, either or both optional storage devices will be checked for a file named warmstart.ps. If this file is found, it will be read and parsed by the PostScript interpreter. It is up to the PostScript programmer to create the content of this file and get the file onto the storage device using the PostScript device and file operators.

The second feature is the Sys/Start file. If either or both of the optional storage devices are installed, an additional parameter will be supported in the System Parameter set. This parameter is an integer parameter called StartupMode and is set to 1 by default.

NOTE: This parameter can be read or written using the dosysstart and setdosysstart operators.

Each time the printer is powered on, if the StartupMode parameter is set to 1, either or both the optional storage devices will be searched for a file called Sys/Start, a file named Start in a path called Sys. If this file is found, it will be read and parsed by the PostScript interpreter. Again, it is up to the PostScript programmer to create the content of this file and get the file onto the storage device using the PostScript device and file operators.

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Using the Power-On Files Feature

Power-on Files Defined

If a FLASH Card or hard disk drive is installed in your printer, your printer has the capability of storing additional power-on files which can be read and interpreted at power-on. Power-on files are processed at power-on initialization only and not at the start of every print.

Power-on files can contain either PCL or PostScript language content. Examples of power-on files include soft fonts, and macro/overlay definitions. The FLASH Card can store a minimum of approximately 2MB of file storage, the hard disk drive storage depends on the size of the drive that is installed in your printer.

Optional operator panel menu selections become available when either of these options are installed and power-on files are detected.

45 PPM Laser Printer User Guide 3-11

Using the Power-On Files Feature

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3-12 45 PPM Laser Printer User Guide

Collating, Saved Jobs, and Job Accounting

The features discussed in this section are designed to work with the Hard Disk Option. If no Hard Disk Option is installed, these features will utilize the User Flash Option. However, the Flash memory may not be large enough to use with some jobs. In particular it is recommended for collation that a hard drive is installed. If both the Hard Disk Option and a User Flash are installed, these features will default to the Hard Disk Option.

There are two new features available using the Hard Disk or User Flash Option; Collating and Saved Jobs. The drivers that support these new features are as follows:

 PCL – Windows 2000 and Windows XP

 Microsoft Postscript driver – Windows 2000 and Windows XP

Collating Feature

When this feature is enabled, multiple copies of the entire document (all pages e.g. 1-3, 1-3, 1-3) will be printed in sequential order rather than multiple copies of each individual page (111, 222,

333).

You access the collating feature through the drivers that support this feature. Before these features can be used, the hard drive option has to be enabled in driver Device Settings. To access the Collating feature on your desktop, go to the Start menu, left click on Settings, left click on Printers, and then click on your printer driver icon, right click and follow the menu to the Properties menu.

Use the following procedure to enable collating.

1. Click on the Device Settings button. Scroll down and make sure a Hard Disk option or

User Flash is installed. Then click the OK button. A Hard Disk must be installed to use the Collating Feature.

2. Press the Printing Properties button printer icon.

3. Click on the Printing Preferences button.

4. Click on the Paper Quality button and then the Advanced button.

5. Click on the Copy Count button to enter the number of copies and make sure the Collate

button is checked.

6. Click to OK button and your printer driver is set to collate the number of copies specified.

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Saved Jobs Feature

You can create saved jobs using the drivers that support this feature. The drivers that support this feature are as follows:

 PCL – Windows 2000 and Windows XP

 Microsoft PostScript – Windows 2000 and Windows XP

There are three job types available, Normal, Saved, and Private. The descriptions of the job types are as follows:

Normal

A normal print job. No print job data is saved.

Saved

The print job data is saved on the Hard Disk or User Flash Option. The job will be saved in the “Job Library” folder. A sub-folder in the Job Library folder will be created, if necessary, for the user, as specified by the user name. The print job will be stored in a file in this folder with a name created by the user in the job name field of the printer driver.

45 PPM Laser Printer User Guide 3-13

Saved Jobs Feature

Private

The print job data is saved on the Hard Disk or User Flash Option. The job will be saved in the “Job Library” folder. A sub-folder will be created, or the by the user as specified by user name. The print job will be stored in a file in this folder, with a name specified by user in the job name field of the printer driver. “Private” print job files are secured by having an associated PIN which is entered in the PIN field of the driver by the user. Any access to this file will require the PIN to be entered.

To access the Saved Jobs on your desktop, go to the Start menu, left click on Settings, left click on Printers, and then click on your printer driver icon, right click and follow the menu to the Properties menu.

1. You are now in the Printing Properties menu, click on the Printing Preference button.

2. Click on the Paper Quality button and then the Advanced button.

3. Now scroll down to the Job Type Section of the menu.

4. When you click on Job Type, three job types are available. Normal, Saved, and Private.

5. If you want to Save your print job, enter a name you want to save the job as and it will be

saved under User ID folder listed. You can change the User ID in this menu also.

6. If you want to make your job Private, you can enter a number in the PIN menu. You will

only be able to print this document if you know the PIN number.

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3-14 45 PPM Laser Printer User Guide

Saved Jobs Feature

Working with Saved Jobs

There are two ways to work with Saved Jobs. One is through the front panel menus, the other is through the printer web pages.

Front Panel Access

The Job Library Menu provides access to the printer settings that are related to the optional Hard Disk. Use the following procedure to enter the Job Library Menu to Print or Delete jobs that are Saved in the Job Library, including jobs that have a PIN number:

1. Press the MENU button on the control panel.

2. Press the NEXT button until the text Job Library Menu is shown on the second line of the

display.

3. Press the SELECT button to enter the Job Library Menu.

4. Press the NEXT button to move through the submenus: Print or Delete.

5. Press the SELECT button to enter a submenu.

Use the procedures in the following table to access and change the system settings.

Menu Submenus Procedure for Changing Setting

Job Library

(Saved Job)

Print (To print a saved job)

1. Press NEXT or PREVIOUS to scroll through Print or Delete options.

2. Press SELECT to choose Print.

Print User Folder 1

1. Press NEXT or PREVIOUS to scroll through the User Folder Names.

2. Press SELECT to choose the desired User Folder.

Print Job1

1. Press NEXT or PREVIOUS to scroll through the Print Job Names.

2. Press SELECT to choose the desired Print Job.

Job Name Copies – Select 1-99

1. Press NEXT or PREVIOUS to increase or decrease each digit of the two-digit number.

2. Press SELECT set one digit and move to the next digit.

3. Press SELECT after changing the last digit to save this setting.

Job Name Copies

Printing Playback

1. Press SELECT to print the job.

The printer will display PRINTING on Line 1 and PLAYBACK on Line 2 of the display while printing the job.

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45 PPM Laser Printer User Guide 3-15

Saved Jobs Feature

Menu Submenus Procedure for Changing Setting

Job Library

(Saved Job with PIN)

Print (To print a saved job with a PIN)

Print User Folder 1

Print Job1

Job Name PIN

Job Name INCORRECT PIN

Job Name Copies – Select 1-99

1. Press NEXT or PREVIOUS to scroll through Print or Delete options.

2. Press SELECT to choose Print.

1. Press NEXT or PREVIOUS to scroll through the User Folder Names.

2. Press SELECT to choose the desired User Folder.

1. Press NEXT or PREVIOUS to scroll through the Print Job Names.

2. Press SELECT to choose the desired Print Job.

1. Press NEXT or PREVIOUS to increase or decrease each digit of the four-digit number.

2. Press SELECT to set one digit and move to the next digit.

3. Press SELECT after changing the last digit to save this setting.

1. If an incorrect PIN is entered, press PREVIOUS to re-enter the correct PIN.

1. Press NEXT or PREVIOUS to increase or decrease each digit of the two-digit number.

2. Press SELECT to set one digit and move to the next digit.

3. Press SELECT after changing the last digit to save this setting.

Job Library

DELETE

Job Name Copies

Printing Playback

Delete (To delete a saved job)

Delete User Folder 1

Delete Job1

1. Press SELECT to print the job.

The printer will display PRINTING on Line 1 and PLAYBACK on Line 2 of the display while printing the job.

1. Press NEXT or PREVIOUS to scroll through Print or Delete options.

2. Press SELECT to choose Delete.

1. Press NEXT or PREVIOUS to scroll through the User Folder Names.

2. Press SELECT to choose the desired User Folder.

1. Press NEXT or PREVIOUS to scroll through the Print Job Names.

2. Press SELECT to choose the desired Print Job to Delete.

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3-16 45 PPM Laser Printer User Guide

Saved Jobs Feature

Menu Submenus Procedure for Changing Setting

Job Library

(Delete Saved Job with PIN)

Delete (To delete a saved job with a PIN)

Delete User Folder 1

Delete Job1

Job Name PIN

Job Name INCORRECT PIN

Job Name

1. Press NEXT or PREVIOUS to scroll through Print or Delete options.

2. Press SELECT to choose Delete.

1. Press NEXT or PREVIOUS to scroll through the User Folder Names.

2. Press SELECT to choose the desired User Folder.

1. Press NEXT or PREVIOUS to scroll through the Print Job Names.

2. Press SELECT to choose the desired Print Job to Delete.

1. Press NEXT or PREVIOUS to increase or decrease each digit of the four-digit number.

2. Press SELECT to set one digit and move to the next digit.

3. Press SELECT after changing the last digit to save this setting.

1. If an incorrect PIN is entered, press PREVIOUS to re-enter the correct PIN.

1. Press SELECT to Delete the job.

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Job Accounting Feature

The printer supports a job accounting feature which will store certain information about each print job received by the printer. There are two ways to work with this feature. One is through the front panel menu.

NOTE: Please see “Accessing the Printer Web Page” on page 3-22 for more information on the

Job Accounting Feature.

Front Panel Access

The Job Accounting Menu provides access to functions and settings related to this feature. Use the following procedure to enter the Job Accounting Menu to change the settings or access the functions:

1. Press the MENU button on the control panel.

2. Press the NEXT button until the text Job Accounting Menu is shown on the second line

of the display.

3. Press the SELECT button to enter the Job Accounting Menu.

4. Press the NEXT button to move through the submenus: Enable, Print Info, Reset Info.

5. Press the SELECT button to enter a submenu.

45 PPM Laser Printer User Guide 3-17

Job Accounting Feature

Use the procedures in the following table to access and change the system settings.

Submenu Settings Procedure for Changing Setting

ENABLED Yes or No

1. Press NEXT or PREVIOUS to scroll through Yes or

No options.

2. Press SELECT to choose Yes to turn on this function.

PRINT INFO

1. Press SELECT to begin printing the Job Accounting

Summary Report.

RESET INFO

1. Press SELECT to reset the Job Accounting

Information. This will delete all stored information related to jobs received by the printer.

When you print a Job Accounting Summary the following information will print on your report:

Job Name User

Name

job2 jerry parallel 4 4 March 30 2004

job1 jerry network1 LPD 4 4 March 30 2004

Port Protocol Pages

(sides)

Pages (sheets)

Date/Time Duration

01:11:10 PM

01:12:10 PM

00:00:08

00:00:04

Jul 07

NOTE: Only products that have real time clock support will provide the Date/Time information.

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3-18 45 PPM Laser Printer User Guide

Using the Custom Paper Size Feature

Operator Panel Access

The Paper Menu provides access to the Custom Paper Size settings. The range for setting a custom paper size is:

Paper Width 3.5 inches (98 mm) minimum to 8.5 inches (215 mm) maximum

Paper Length 5.5 inches minimum to 35.43 inches maximum

Use the following procedure to enter the Paper Menu to set a Custom Paper Size:

1. Press the MENU button on the control panel and navigate to Paper Menu.

2. Press the SELECT button to enter the Paper Menu.

3. Press the NEXT button until the text Media Size/Type is shown on the second line of the

display and press the SELECT button.

4. Press the NEXT button until the text Tray 1 or Tray 2 is shown on the second line of the

display and press the SELECT button.

5. Press the SELECT key and press the NEXT key until the second line says Off. Press the

SELECT key until Auto-Sense is shown on the second line.

6. Press the SELECT key and press the NEXT key until the second line says Off.

7. Press the SELECT key.

8. Press the NEXT button until the text Custom Size is shown on the second line of the dis-

play.

9. Press the SELECT button to enter the Custom Size menu. Width is shown on the second

line of the display.

10. Press NEXT or PREVIOUS to increase or decrease each digit of the three-digit number to

set the width of your paper. When the width of paper is correct, press the SELECT button.

11. Next Length is shown on the second line of the display.

12. Press NEXT or PREVIOUS to increase or decrease each digit of the three-digit number to

set the length of your paper. When the length of paper is correct, press the SELECT button.

Press RETURN until you exit out of all the submenus and return to READY.

13.

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45 PPM Laser Printer User Guide 3-19

Using the Custom Paper Size Feature

Printer Driver Access

To access the Custom Paper Size Feature through your printer driver, use the following procedure.

1. On your desktop, go to the Start menu, left click on Settings, left click on Printers, and then

click on your printer driver icon, right click and follow the menu to the Properties menu.

2. You are now in the Printing Properties menu, click on the General Tab button.

3. Click on the Paper Options button and then the Custom Size button.

4. Then enter the Name, Width, and Height of your custom paper size.

5. Click the Add button.

6. Click the OK button until you exit out of the driver menu. You are now ready to print your

custom sized document.

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3-20 45 PPM Laser Printer User Guide

Custom Page size and Microsoft Word, Word 2000, Word 2003

When you specify a PostScript custom page size in the Paper Size box in the advanced printer properties for a supported printer:

 The custom size setting appears to be ignored if you have configured Microsoft Word to use

the PostScript Custom Page Size setting.

 Word defaults to the default size of 8.5 by 11 inches and is limited to a maximum length of 22

inches.

Resolution

If you want to use PostScript custom page sizes that are supported by a printer, the only way to make them work correctly in Word is to add custom forms to Windows and then to choose those form names in Word. By using this method, the PostScript Page Size setting in Word is ignored, and the newly added forms are used instead.

Create a custom form for printing to a non-standard paper size in Microsoft Windows NT 4.0, Windows 2000, and Windows XP.

To create a custom form, follow these steps:

 Navigate to CONTROL PANEL, double click PRINTERS.

 On the FILE menu, click SERVER PROPERTIES.

 On the FORMS tab, select the CREATE A NEW FORM check box.

Enter the settings for the new form.

NOTE: When you set up a custom form, the margins cannot go beyond the confines of the

specifications for the installed printer driver. Printable regions must be adhered to with regard to margin limits for the printer and driver in use.

 Click SAVE FORM or OK

To use the new form as the default form, follow these steps:

WINDOWS NT

 In CONTROL PANEL, double-click PRINTERS.

 Right-click the printer you want to select, and then click DOCUMENT DEFAULTS.

 In the PAPER S I ZE box, click the new form.

 Click OK.

WINDOWS 2000 AND XP

 In CONTROL PANEL, double-click PRINTERS.

 Right-click the printer you want to select and then click PROPERTIES.

 On the GENERAL tab, click PREFERENCES.

 On the PAPER Q UA LITY tab, click ADVANCED, and then in the PAPER S IZE drop

down menu, select the custom form size.

 Click OK.

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45 PPM Laser Printer User Guide 3-21

Custom Page size and Microsoft Word, Word 2000, Word 2003

To use the new form from a program, follow these steps:

 In the program, click PRINT.

 In the PRINT dialog box, click PROPERTIES.

 In the PAPER S I ZE box, click the new form.

 Click OK.

 Click OK to print.

NOTE: New forms are stored on the computer where they are created. When you create a new

form for use with a shared printer, create the form on the print server.

NOTE: Occasionally on a Windows 2000 and XP computer, the newly created form will not appear

in the drop down list under paper size. If you encounter this, you may need to select an existing form under server properties, modify the settings, check box to create a new form, change the form name and save the form. Once you save the form, it should appear in the paper size drop down box.

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3-22 45 PPM Laser Printer User Guide

Accessing the Printer Web Page

You can access the printer web page by going to the internet browser and typing the IP address of your network printer (http://IP ADDRESS). You can directly access the printer control panel on the web and it allows you to view and change the printer settings.

When you access the printer web page it will display your printer name and logo and provide access to the following menus:

Main Page of Printer Web Site Submenu 1 of Printer Web Site Submenu 2 of Printer Web Site

Printer Setup

You can view and change printer configuration. With access to the following menus:

Paper Menu Provides access to the printer settings for various paper-handling functions:

Interface Menu

Provides access to the printer interface settings:

Copies Duplex Duplex Bind Default Source Manual Feed Output Tray Media Size/Type Tra y Li n ki n g Job Offset Blank Pages Auto Resize Separator Page Custom Size Unit

Por t

Parallel Network 1 USB

Parallel Setup

Interpreter Format Mode Delay Out Close

Network 1Setup

Interpreter Format Network Address IP Address Subnet Mask Default Router LPD Banner DHCP Delay Out Close Host Name mDNS Local Link mDNS Host Name mDNS Svc Name Multi-Session AppleTalk Current Zone Preferred Zone Binary PS Factory Defaults Connection Speed

USB Setup

Interpreter Format Delay Out Close Binary PS

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45 PPM Laser Printer User Guide 3-23

Accessing the Printer Web Page

Main Page of Printer Web Site Submenu 1 of Printer Web Site Submenu 2 of Printer Web Site

PS Menu

Provides access to the

Print PS Errors Manual Feed TO

PostScript settings:

PCL Menu

Provides access to the PCL settings:

Orientation Font Source Font Number Pitch Symbol Set Macro Filter Lines Per Page CR Mode LF Mode FF Mode Print Area Parameter Values

Paper Source Paper Size

System Menu

Provides access to the system settings:

Factory Defaults Display Language Alarm Control Power Saver Wait Timeout Job Timeout Jam Recovery Hex Print Intellifilter

Quality Menu

Provides access to the printer

Resolution

Toner Saver settings that are related to print quality:

Color Menu

Contains the settings related to the quality of printed color:

Screening Mode

Rendering Intent

Color Matching

Alignment

Email Setup

Provides access to the following settings which allow the administrator to set parameters for specific conditions and have an email alert sent to specific addresses.

Email Server Settings:

SMTP Server IP Address

Enable Authentication

User Name: (for Authentication)

Password: (for Authentication)

Printer Email Address

Reply-To-Address

Email Address Settings:

Example:jsmith@abc_co.com

Email Alert Conditions:

Re-send Interval

Off Line

Consumables

Toner Low/Toner Out

Paper Low/Paper Out

Paper Jam

Cover Open

Stacker Error

Mass Storage Error

Recoverable Error

Service Call Required

Email Signature Settings

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3-24 45 PPM Laser Printer User Guide

Accessing the Printer Web Page

Main Page of Printer Web Site Submenu 1 of Printer Web Site Submenu 2 of Printer Web Site

Printer Status

Displays printer option and consumables status. You can view the current settings for the Input options on your printer and the Output options installed.

Administration

Displays security and factory defaults. Allows you to set up support and supplies web links.

File Management

Allows you to access (print or delete) files stored on your Hard Disk or User Flash.

Only appears if User Flash is installed.

Only appears if Hard Disk Option is Installed.

Job Accounting

View, retrieve, or reset job accounting information.

Input Displays paper trays and the

paper size, type and capacity levels of all installed trays and options.

Output Displays output paper trays and

capacity level.

Consumable Information Displays all four toner cartridges

and percentage used. Also displays the Color Page Count, BTR Pages, Fuser Pages, and Drum Time.

Other Sheet Counter

Image Counter

Factory Defaults

Console Security

Refresh Rate

Support Link

Supplies Link

User Flash Files You can view contents of folder,

retrieve files or delete print files.

Format User Flash Allows you to format your User

Flash.

Print User Flash Summary Prints a summary page of the

files stored in the User Flash.

Hard Disk Files You can view contents of folder,

retrieve files or delete print files.

Format Hard Disk Allows you to format your Hard

Disk.

Print Disk Summary Prints a summary page of the

files stored on the Hard Disk.

Enable/Disable Click Yes or No to Enable or

Disable Job Accounting

Retrieve Job Accounting File Retrieve a job file and upload

the file information to a CSV file.

Display Job Accounting Info Displays all job information such

as job name, user name, port, protocol, pages, date/time and duration.

Reset All Job Accounting Info Deletes all stored Job

Accounting information.

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45 PPM Laser Printer User Guide 3-25

Accessing the Printer Web Page

Main Page of Printer Web Site Submenu 1 of Printer Web Site Submenu 2 of Printer Web Site

Product Support

Direct link to obtain technical support

Product Supplies Direct link to order supplies

Fonts and Macros

Allows you to view the PostScript Fonts and PCL Fonts, stored internally on your printer. Also allows you to view Macros stored on your Hard Disk or User Flash Options.

Job Library

Takes you to the job library where you can view all user folders and print jobs. Also allows access to print or delete all files stored in your job library on your Hard Disk or User Flash Option. Allows you to save private jobs with a PIN.

Takes you to the Product Support Website where you can obtain technical support.

Takes you to the Product Supplies Website where you can order product supplies.

PS Fonts PCL Fonts Macros

View contents of user folder. Retrieve files. Delete or print selected files.

Go to your web browser and type in your printer web address. The printer web page will appear.

1. Click on Printer Setup

2. When you enter the Printer Setup Menu, you have access to the Paper Menu, Interface Menu,

PS Menu, PCL Menu, System Menu, Quality Menu and Email Setup.

3. The Paper Menu allows the user to access and change the paper menu settings.

4. The Interface Menu allows the user to access and change the interface settings.

5. The PS Menu allows the user to access and change the Post Script Menu settings

6. The PCL Menu allows the user to access and change the PCL settings

7. The System Menu allows the user to access and change the System Menu settings

8. The Quality Menu allows the user to access and change the Quality Menu settings

9. The Date/Time Menu allows the user to access and change the Date.

10. The Email Setup Menu allows you to configure the printer to send email messages when cer-

tain status conditions occur.

Email Server Settings

1. SMTP Server IP Address: Enter the IP address for the SMTP server that the printer will use

to transmit the email messages.

2. Enable Authentication: Check this box if the SMTP server requires authentication.

3. User Name: (for Authentication) Enter the name of a user who is authorized to access the

SMTP server.

4. Password: (for Authentication) Enter the password for the user who is authorized to access

the SMTP server.

5. Printer Email Address: The character string configured here will be used in the “FROM”

field of the email message.

6. Reply-To-Address: The character string configured here will be used in the “REPLY TO”

field of the email message.

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3-26 45 PPM Laser Printer User Guide

Accessing the Printer Web Page

Email Address Settings/Email Alert Conditions

You can configure 1 – 5 destination email addresses. For each of these destination email addresses you can configure which status conditions will cause an email to be sent. In addition, a resend interval can be set for each address, which determines if or how often the email message should be resent, as long as the condition persists.

Email Signature Settings

These are text strings that are appended to the end of the email messages. They can be used to provide helpful hints/reminders to recipients of the status email messages.

Job Accounting

Web Page Access

Go to your web browser and type in your printer web address. The printer web page will appear.

1. Click on Job Accounting.

2. When you enter the Job Accounting field the options appear.

3. When you click on Enable/Disable it will take you to the following screen. Click Yes or No

to Enable or Disable Job Accounting.

4. When you click on Retrieve Accounting Files it will upload the file information, which is

stored in a.CSV file.

5. When you click on Display Job Accounting Info it will bring you the following screen which

displays all your job information.

NOTE: Only products that have real time clock support will provide the Date/Time information.

6. When you click on Reset All Job Accounting Info, all printer job information will be deleted.

File Management

Web Page Access

Using the printer web page, you can delete, print, or download any job files stored in the job library. Go to your web browser and type in your printer web address. The printer web page will appear as follows:

1. Click on Job Library.

2. Click on the folder icon or name to view the printer jobs in the user folders.

3. The printer job information will appear. If there is a PIN number associated with the file, you

will be required to enter the correct PIN number to access the print file.

  

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Maintenance

Chapter 4

In this Chapter . . .

 “Regular replacement parts” on page 4-2

 “Toner Cartridge” on page 4-3

 “Fuser Unit” on page 4-4

 “Transfer Roll Cartridge” on page 4-8

 “Feed Roll” on page 4-12

 “Cleaning the Printer” on page 4-18

 “When Moving the Printer” on page 4-23

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4-2 45 PPM Laser Printer User Guide

Regular replacement parts

Regular replacement parts packaged together include the fuser unit, the transfer roll cartridge, and the feed roll. About 200,000 pages can be printed for a fuser unit, a transfer roll cartridge and a feed roll. The printer will display the warning message "Maintenance Reqd press start" when this 200,000 page limit is reached. If you press start you will be able to continue printing. However, you will need to order the maintenance kit and replace these parts soon after. After installing the maintenance kit, you should go to the "System Menu" and select "Reset Maint Reqd" to reset the counter and clear the warning message.

Fuser unit

Refer to: “Fuser Unit” on page 4-4 for details on how to replace the fuser unit.

“Transfer Roll Cartridge” on page 4-8 for details on how to replace the transfer roll cartridge. “Feed Roll” on page 4-12 for details on how to replace the feed roll.

Transfer roll cartridge

Feed roll

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Page 97

Toner Cartridge

This section describes the Toner Cartridge and its proper handling (Refer to pictorials in Section 1

“Installing the Toner Cartridge”)

1. Switch off the power of the printer.

2. Remove any paper in the center output tray.

3. Open the top cover.

4. Remove the Toner Cartridge.

5. Insert the new Toner Cartridge.

6. Close the top cover securely.

45 PPM Laser Printer User Guide 4-3

Toner Cartridge

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4-4 45 PPM Laser Printer User Guide

Fuser Unit

This section describes the fuser unit and its proper handling.

Caution on Handling the Fuser Unit

The fuser unit is included as one of the regular replacement parts. Before replacing the fuser unit, open the box of the regular replacement parts and get the new fuser unit ready.

When handling the fuser unit, take note of the following points:

CAUTION: Never touch a labeled area found on or near the heat roller. You can get burned. If a sheet of paper is wrapped around the heat roller, do not try to remove it by yourself to avoid injuries or burns. Switch off the machine immediately, and contact Technical Support. Be sure to switch off and unplug the machine before accessing the interior of the machine for cleaning, maintenance, or fault clearance. Access to a live machine’s interior can cause electric shock.

Do not replace the fuser unit immediately after using the printer, you may get burned.

Replacing the Fuser Unit

1. Switch off the power of the printer and leave it for 30 minutes until the fuser unit cools

down.

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45 PPM Laser Printer User Guide 4-5

2. Remove any paper in the center output tray.

3. Lift the second lever from the top left corner of the back of the printer.

Fuser Unit

4. Open the rear cover.

IMPORTANT: Do not touch any parts inside the printer.

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4-6 45 PPM Laser Printer User Guide

Fuser Unit

5. Pull down the 2 levers at the bottom of the fuser unit.

6. Remove the fuser unit slowly.

7. Insert the new fuser unit slowly.

Jul 07