TallyGenicom 9040, 9045N User Manual
9040/9045N Laser Printer
User Guide
Trademarks
The following are trademarks or registered trademarks of their respective owners. Other product names
mentioned in this manual may also be trademarks or registered trademarks of their respective owners.
Registered trademarks are registered in the United States Patent and Trademark Office; some trademarks
may also be registered in other countries. TallyGenicom, is registered trademarks of TallyGenicom.
PostScript is a trademark of Adobe Systems Incorporated for a page description language and may be
registered in certain jurisdictions. Throughout this manual, PostScript 3® is used to refer to a set of
capabilities defined by Adobe Systems for its PostScript 3 page description language. Adobe, Adobe
Systems Incorporated. Apple, EtherTalk, Macintosh, TrueType/Apple Computer, Inc. Hewlett-Packard, HP,
PCL, HP-GL, HP-UX, LaserJet/Hewlett-Packard Co. IBM PC, International Business Machines Corporation.
Intel/Intel Corporation. Microsoft, Windows/Microsoft Corporation. Novell and NetWare/Novell, Inc. The
ENERGY STAR logo/United States Environmental Protection Agency. The ENERGY STAR logo emblem does
not represent EPA endorsement of any product or service.
Copyright Notice
This manual is Copyrighted © 2008 by TallyGenicom. All Rights Reserved. This manual may not be copied in
whole or in part, nor transferred to any other media or language, without the express written permission of
TallyGenicom.
The specifications of your printer and the content of this publication are subject to change without prior
notice. Every attempt has been made to verify the accuracy of the content herein.
Publication No. GEG-99201
TOC-1
Contents
1 Introduction.............................................................................................................. 1-1
Conventions ....................................................................................................................................... 1-1
Safety Notes ...................................................................................................................................... 1-2
Printer Orientation.............................................................................................................................. 1-2
2 Getting to Know Your Printer................................................................................. 2-1
Components....................................................................................................................................... 2-1
Front View .................................................................................................................................... 2-1
Rear View ..................................................................................................................................... 2-2
Internal Components .................................................................................................................... 2-3
Turning the Printer On and Off........................................................................................................... 2-4
Turning the Printer On ..................................................................................................................2-4
Turning the Printer Off.................................................................................................................. 2-4
Available Printer Drivers ..................................................................................................................... 2-4
Paper Usage....................................................................................................................................... 2-5
Paper Sizes ................................................................................................................................... 2-5
Custom Sizes .........................................................................................................................2-6
Paper Types .................................................................................................................................. 2-6
Printing Transparencies .......................................................................................................... 2-7
Printing Envelopes ................................................................................................................. 2-7
Printing Labels........................................................................................................................ 2-8
Available Paper ............................................................................................................................. 2-9
Unusable Paper .......................................................................................................................... 2-11
Loading Paper .................................................................................................................................. 2-11
Loading Paper Larger Than A4/Letter Size In The Paper Tray .................................................... 2-14
Replacing the Toner Cartridge.......................................................................................................... 2-15
Power Save Mode............................................................................................................................ 2-17
Understanding Printing Options ....................................................................................................... 2-17
3 Operator Panel ......................................................................................................... 3-1
Operator Panel Features .................................................................................................................... 3-1
LCD Display .................................................................................................................................. 3-1
LED Indicators........................................................................................................................ 3-2
Push buttons .......................................................................................................................... 3-2
Navigating the Operator Panel Menus ......................................................................................... 3-3
Sample Navigation ................................................................................................................. 3-3
Printing a Configuration Summary ..................................................................................................... 3-4
Panel Lock.......................................................................................................................................... 3-4
Operator Panel Menus ....................................................................................................................... 3-5
Job Library Menu..........................................................................................................................3-5
Job Accounting Menu .................................................................................................................. 3-5
E-Forms Menu ..............................................................................................................................3-6
Paper Menu .................................................................................................................................. 3-6
Interface Menu .............................................................................................................................3-8
PS Menu..................................................................................................................................... 3-13
PCL Menu...................................................................................................................................3-14
System Menu ............................................................................................................................. 3-15
Quality Menu .............................................................................................................................. 3-17
Functions Menu.......................................................................................................................... 3-17
FLASH/Disk/CF Menu................................................................................................................. 3-18
Date/Time Menu......................................................................................................................... 3-18
Status Information ...................................................................................................................... 3-19
TOC- 2 User Guide
Understanding Page Counters............................................................................................. 3-21
4 Windows Operations ............................................................................................... 4-1
Installing PCL5e and PostScript 3 Drivers ......................................................................................... 4-1
Setting Default Values ....................................................................................................................... 4-2
Cancelling Printing ............................................................................................................................. 4-5
Cancelling a Print Job at the Printer ............................................................................................. 4-5
Cancelling Print Jobs at the Computer......................................................................................... 4-5
Accessing the Driver from an Application ......................................................................................... 4-6
Navigating the Printer Properties Window ........................................................................................ 4-7
Printing a Test Page........................................................................................................................... 4-7
Printing Defaults ................................................................................................................................ 4-7
Saved Settings................................................................................................................................... 4-8
Paper Tab........................................................................................................................................... 4-8
Selecting Number of Copies ........................................................................................................ 4-8
Collating Copies ........................................................................................................................... 4-9
Setting Image Orientation ............................................................................................................ 4-9
Output Destination....................................................................................................................... 4-9
Printing in Reverse Order............................................................................................................. 4-9
2-Sided Printing/Duplex.............................................................................................................. 4-10
Binding Preferences................................................................................................................... 4-10
Source ........................................................................................................................................ 4-10
Printing on Special Paper ........................................................................................................... 4-11
Selecting Paper Size................................................................................................................... 4-11
Custom Size Paper..................................................................................................................... 4-11
Cover Sheet Selection................................................................................................................ 4-12
Job Offset .................................................................................................................................. 4-13
Auto Tray Change....................................................................................................................... 4-13
Media Check .............................................................................................................................. 4-13
Skip Blank Pages........................................................................................................................ 4-14
Manual Feed .............................................................................................................................. 4-15
Layout Tab ....................................................................................................................................... 4-15
Scaling........................................................................................................................................ 4-15
Page Layout Options.................................................................................................................. 4-15
Poster Print .......................................................................................................................... 4-15
Booklets............................................................................................................................... 4-16
Multiple Pages to Single Sheet (Nup).................................................................................. 4-16
Overlay Options ................................................................................................................... 4-17
Watermark ................................................................................................................................. 4-18
Image Options Tab .......................................................................................................................... 4-18
Manual Adjustments .................................................................................................................. 4-18
Quality ........................................................................................................................................ 4-19
Job Accounting Tab ......................................................................................................................... 4-19
Job Options Tab .............................................................................................................................. 4-20
Job Types................................................................................................................................... 4-20
Stored Jobs ......................................................................................................................... 4-20
Walk to Jobs ........................................................................................................................ 4-21
Timed Jobs .......................................................................................................................... 4-21
Private Jobs ......................................................................................................................... 4-21
Font Substitution........................................................................................................................ 4-22
TGForms .................................................................................................................................... 4-23
Email Notifications ..................................................................................................................... 4-23
5 Macintosh Operations .............................................................................................5-1
Installing the Driver............................................................................................................................ 5-1
Accessing the Driver ......................................................................................................................... 5-3
Navigating the Driver ......................................................................................................................... 5-4
User Guide TOC-3
6 Embedded Web Server............................................................................................ 6-1
Accessing the EWS............................................................................................................................ 6-1
Navigating the EWS ........................................................................................................................... 6-2
7 Networking............................................................................................................... 7-1
Protocols ............................................................................................................................................ 7-1
Initial Setting of the Printer’s IP Address ........................................................................................... 7-1
Setting the IP Address through DHCP ...................................................................................7-1
Setting the Network Configuration Manually ......................................................................... 7-2
Setting the IP Address through the Embedded Web Server ................................................. 7-2
Configuring the Driver ........................................................................................................................ 7-2
Printer Network Configuration ........................................................................................................... 7-3
Network Protocol Configuration ................................................................................................... 7-3
I/O Port Configuration ...................................................................................................................7-3
Hub Link Speed/Duplex Configuration.......................................................................................... 7-3
Notifications ....................................................................................................................................... 7-4
IP Filtering .......................................................................................................................................... 7-4
IPv6 Implementation .......................................................................................................................... 7-5
Specifications ............................................................................................................................... 7-5
Operational Information ................................................................................................................ 7-5
SNMP................................................................................................................................................. 7-5
Supported Object Identifiers ........................................................................................................ 7-6
Traps............................................................................................................................................. 7-6
Hewlett Packard Web Jet Administrative Compatibility ............................................................... 7-6
SNMP Alerts.................................................................................................................................7-6
8 Accessories............................................................................................................... 8-1
Tray module (A4/Letter, 550 sheets).................................................................................................. 8-2
Installing/Uninstalling the Tray Module.........................................................................................8-2
Checking the contents of the tray module package ..................................................................... 8-2
Installing the Tray Module ............................................................................................................8-3
Uninstalling the Tray Module ........................................................................................................ 8-7
Paper trays ....................................................................................................................................... 8-10
Paper tray (A4/Letter, 550 sheets)..............................................................................................8-10
Duplex module ................................................................................................................................. 8-10
Installing the Duplex Module......................................................................................................8-11
Uninstalling the Duplex Module ................................................................................................. 8-12
Offset Catch Tray ............................................................................................................................. 8-14
Installing/Uninstalling the Offset Catch Tray .............................................................................. 8-15
Installing the Offset Catch Tray ..................................................................................................8-15
Uninstalling the Offset Catch Tray..............................................................................................8-18
Memory Expansion Module ............................................................................................................. 8-20
Hard Disk Drive ................................................................................................................................ 8-21
Compact Flash (CF) Card.................................................................................................................. 8-22
Power On Files Feature ................................................................................................................... 8-22
9 Troubleshooting....................................................................................................... 9-1
Poor Print Quality ............................................................................................................................... 9-2
Paper Is Output Blank or All Black ................................................................................................ 9-2
Printout Is Faded, Stained, Missing, Wrinkled, or Blurred ............................................................ 9-2
No Power ........................................................................................................................................... 9-6
Cannot Print ....................................................................................................................................... 9-6
Printing is Not Clear ........................................................................................................................... 9-7
Paper Incorrectly Fed ......................................................................................................................... 9-7
Noise .................................................................................................................................................. 9-8
Error and Warning Messages............................................................................................................. 9-8
Warning Messages....................................................................................................................... 9-8
Error Messages ............................................................................................................................ 9-9
TOC- 4 User Guide
10 Clearing Paper Jams ............................................................................................ 10-1
At the Paper Trays ........................................................................................................................... 10-2
At the Fuser Unit ............................................................................................................................. 10-4
At the Toner Cartridge ..................................................................................................................... 10-6
At the Duplex Module ..................................................................................................................... 10-8
Duplex at the paper exit ............................................................................................................. 10-8
Duplex at the interior of the top cover ....................................................................................... 10-9
At the Offset Catch Tray................................................................................................................ 10-10
11 Windows Utilities.................................................................................................11-1
Font and Macro Manager Utility ...................................................................................................... 11-1
Status Monitor Utility....................................................................................................................... 11-2
PCL5 Tray Mapping Utility ............................................................................................................... 11-2
Direct PDF Utility ............................................................................................................................. 11-4
1-1
Chapter 1: Introduction
Thank you for selecting the 9040/9045 Laser printer. The
9040 prints 40 ppm on Letter paper and 38 ppm on A4
paper. Th e 9045 prints 45 ppm on Letter p aper and 43 pp m
on A4 paper. This guide contains all of the information
necessary to operate and care for your printer and
accessories. It is intended to be used after the printer is
installed. See the Quick Start Guide supplied in the box for
installation instructions.
Conventions
The following conventions are used throughout this guide
to emphasize certain procedures or information.
NOTE: A note is a tip or extra information that may be helpful
in installing or using the printer.
CAUTION: A caution message provides
information that may help you avoid equipment
damage, process failure, or inconvenience. Read all
caution messages carefully.
WARNING! A warning message indicates the
possibility of personal injury if a specific procedure
is not performed exactly as described in the guide.
Pay close attention to these sections and read them
fully to prevent possible injury.
In this Chapter...
• Conventions
• Safety Notes
• Printer Orientation
1-2 User Guide
Safety Notes
Introduction
Safety Notes
For your own safety, please read these carefully before using the machine.
• Do not place the machine in a hot, humid, dusty, or poorly ventilated environment.
Prolonged exposure to these adverse conditions can cause fire or electric shock.
• Do not place the machine near heaters or volatile, flammable, or combustible materials,
such as curtains, that may catch fire.
Printer Orientation
Throughout this guide, the four sides of the printer are referred to as front, rear, right, and left.
LEFT
FRONT
RIGHT
REAR
2-1
Chapter 2: Getting to Know Your Printer
Components
Front View
No. Name
1Paper Stop
2 Operator Panel
3 Tray 1 - Capacity is 150 sheets 20 lb. (75 gsm) paper
4Power Switch
5 Tray 2 - Capacity is 550 sheets 20 lb. (75 gsm) paper
6 Tray 3 (Optional Tray Module) - Capacity is 550 sheets 20 lb. (75 gsm) paper
7 Tray 4 (Optional Tray Module) - Capacity is 550 sheets 20 lb. (75 gsm) paper
8 Paper Gauge
9 Access panel for installation of Memory, Hard Disk (HDD), and Compact Flash.
10 Standard Output Tray - Capacity is 500 sheets 20 lb. (75 gsm) paper
11 Offset Catch Tray (Optional) - Capacity is 500 sheets 20 lb. (75 gsm) paper
12 Toner Cartridge
1
2
3
4
5
6
7
8
9
10
12
11
In this Chapter...
• Components
• Turning the Printer
On and Off
• Available Printer
Drivers
• Paper Usage
• Loading Paper
• Replacing the
Toner Cartridge
• Power Save Mode
• Understanding
Printing Options
2-2 User Guide
Components
Getting to Know Your Printer
The maximum paper capacity with all options installed is 1800 sheets of 20 lb. (75 gsm) paper.
The label in each paper tray indicates the maximum stacking capacity for certain paper types.
Rear View
Data I/O connector settings can be configured via the Operator Panel’s Interface Menu. There
are settings for each of the I/O ports including IEEE-1284, USB2, Serial RS-232, and Ethernet.
No. Name
1USB 2
2 Serial RS-232
3 Ethernet 10/100 Base-Tx
4 IEEE 1284 Parallel
5 Power Receptacle
6 Optional Duplex Module
7 Rear Cover, access to Fuse r
8 Offset Catch Tray Rear Cover
Tra y 1
Tra y 2
1
2
3
4
5
6
7
8
User Guide 2-3
Components
Getting to Know Your Printer
Internal Components
45123
No. Name Description
1 Paper Stop Raise this when printing on paper larger than A4/Letter size.
2 Toner Cartridge Contains the toner and the photosensitive drum.
3 Top Cover Open this when replacing the Toner Cartridge and removing jammed paper.
4 Fuser Unit Fixes the toner on the paper. Do not touch this when using the printer as it is hot.
5 Transfer Roll Cartridge Transfers the toner image on the surface of the photosensitive drum to the paper.
2-4 User Guide
Turning the Printer On and Off
Getting to Know Your Printer
Turning the Printer On and Off
Turning the Printer On
1. Press the power switch to the <I> position to turn the power on.
Turning the Printer Off
1. Make sure that the printer is not processing a print job.
2. Press the power switch to the <> position to turn the power off.
Remember to turn off the printer at the end of the day or when the printer will not be used for an
extended period of time.
NOTE: When the printer is turned off, all print data still in memory will be erased.
Available Printer Drivers
Drivers are available for the following Microsoft Windows operating systems: Vista 32/64, XP
32/64, Server 2003 32/64, Server 2008 32/64, NT 4, and 98. Drivers for the following Page
Description Languages (PDLs) are available for each of the above operating systems:
• PostScript 3
•PCL5e
•PCL6
The printer contains PCL5c, PCL6, and Adobe® PostScript® 3™ prin ter languages.
PPDs are provided for Mac OS X (10.2 - 10.5) on the installation CD.
User Guide 2-5
Paper Usage
Getting to Know Your Printer
Paper Usage
This section describes available paper sizes, paper types, recommended papers, unusable paper,
and which paper types and sizes can be used in which trays.
NOTE: GSM indicates the weight of a 1 m2 sheet of paper in grams per square meter.
Paper Sizes
The printer supports the following standard paper sizes. All standard sizes listed can be printed
from all four input trays and output to the Standard Output Tray or the optional Offset Catch
Tray.
*These sizes are automatically sensed by the printer. If you want to use a size that is not auto
sensed, you must select the size on the Operator Panel. See section “Paper Menu” on page 3-6.
Using paper that is not suitable for this printer might lead to paper jams or poor print
quality . To make full use of the printer features, use only paper that is recommended in
the recommended paper table.
Paper Sizes
Letter (8.5 x 11in)*
Legal14 (8.5 x 14in)*
Legal13 (8.5 x 13in)*
Executive (7.25 x 10.5in)*
Statement (5.5 x 8.5in)
COM9 (3.875 x 8.875in)
COM10 (4.125 x 9.5in)
Monarch (3.875 x 7.5in)
A4 (210 x 297mm)*
A5 (148 x 210mm)*
A6 (105 x 148mm)
B5 (182 x 257mm)*
C5 (162 x 229mm)
DL (110 x 220mm)
Custom
2-6 User Guide
Paper Usage
Getting to Know Your Printer
Custom Sizes
In addition to the standard sizes of paper you can use, you can also print on custom size paper
from any tray. The custom size paper must meet the following guidelines.
• All Custom sizes must be fed short edge first.
• Paper smaller than 3 in by 5 in (76.2 mm by 127.0 mm) or larger than 8.5 in by 14 in
(215.9 mm by 355.6 mm) cannot be printed.
• Paper smaller than 3.5 in by 5.5 in (88.9 mm by 139.7 mm) must be printed from Tray 1
and cannot be duplexed or output to the Offset Catch Tray.
Insert paper in the tray so the side to be pri nted is facing up and the short edge of t he paper goes
into the printer first. On the Operator Panel, use the Paper>Media Size/Type Menu to set
Auto-Sense OFF and then set Custom Size for the intended tray. Then use your application
software printer driver to send data to be printed on the installed custom size paper . See section
“Custom Size Paper” on page 4-11.When using the EWS, turn Auto-Sense OFF and press
Submit to gain access to Custom Size settings.
Paper Types
The printer supports the following paper types
Paper Types Fuser Mode Restrictions
Plain
Normal None
Transparency
Transparency No duplex
Half speed
Pre-Punched
Normal None
Letter Head
Normal None
Color
Normal None
Pre-Printed
Normal None
Bond
Thick1 None
Labels
Thick1 No duplex
Cardstock
Thick2 No duplex
Postcard
Thick1 None
Envelope
Thick3 No duplex
Half speed
Thick 1 (106-159 gsm)
Thick1 None
Thick 2 (160-216 gsm)
Thick2 None
Thick 3
Thick3 No duplex
Half Speed
Thin (64-67 gsm)
Thin None
User Guide 2-7
Paper Usage
Getting to Know Your Printer
You should set your printer Media Type to Thick1 or any of the other paper types that use
Thick1 fuser mode for any paper that is from 106 gsm to 159 gsm. If your paper is 160 gsm to
216 gsm, you should set your printer Media Type to Thick2 or Cardstock. If you do not get
satisfactory results using Thick1 or Thick2 on some paper types with rough or uneven surfaces,
it is possible you will get improved results using Thick3 because of the lower fuser temperature
and slower paper speed in the printer.
The fuser temperature progression is
Transparency Thin Thick3 Normal Thick1 Thick2
Printing Transparencies
Transparen c ies ca n be pr inted fro m all trays, but they can not be printed on two sides using the
Duplex Module. Only use transparencies designed for laser printers so they can withstand the
heat required for fusing. It is possible to damage your printer by using unsupported
transparencies.
Loading transparencies into the trays:
1. Remove the tray from the printer.
2. Remove all paper from a tray before loading transparencies.
3. Fan the stack of new transparencies before putting them in the tray.
4. Insert the transparencies into the tray.
Place the transparencies in the input tray with the side to be printed facing up. Do not fully
load a tray with transparencies. The printer supports loading 100 transparencies or less in
a tray. Handle them by the edges with both hands and avoid getting fingerprints and
creases on them.
5. Adjust the paper guides to fit the transparencies.
6. Insert the tray firmly into the printer.
7. Using the Operator Panel or EWS, select the Transparency Media T y pe and correct Media
Size for the tray to be used.
8. In the printer driver or the computer application program, select Transparency as the
paper type you wish to use.
Printing Envelopes
Envelopes can be printed from all trays. There are 5 sizes of standard envelopes that can be
used. They are COM10, COM9, C5, Monarch, and DL. All other envelope sizes must be
specified as custom size. Only use envelopes designed for use in laser printers. The heat from
the fuser can melt some adhesives and possible damage your printer.
Loading envelopes into the trays:
Caution: Never use padded envelopes or those with windows or metal clasps. These
can damage your printer.
2-8 User Guide
Paper Usage
Getting to Know Your Printer
1. Remove the tray from the printer.
2. Insert the envelopes into the tray.
3. Adjust the paper guides to fit the envelopes.
All sizes of envelopes go in all trays with the printing side up, “flap-side down”, and the
top of the envelopes toward the right side of the printer.
Do not load more than 15 envelopes in Tray 1 or more than 80 in Trays 2 – 4.
4. Insert the tray firmly into the printer.
5. Using the Operator Panel or EWS, select the Envelope Media Type and correct Media
Size for the tray to be used.
6. In the printer driver or the computer application program, select Envelope as the paper
type you wish to use, and select the size and orientation of the image to be printed.
Printing Labels
Labels can be printed from any tray. Use labels that were designed for use in laser printers. See
section “Available Paper” on page 2-9 for recomme ndations.
Insert the labels into the tray and adjust the guides to fit the sheets. Place the side to be printed
facing up and the top of the sheets to be fed into the printer first. Do not load more than 100
label sheets in Tray 1 or more than 290 in Tray 2 – 4, and do not fill any tray above the fill line
marked inside the tray.
Use the Operator Panel Paper>Media Size/Type Menu to select the Label Media Type and size
for the tray in use. Then use your computer’s application software to print the labels. See
section “Printing on Special Paper” on page 4-11 for further detail about using your computer to
print labels.
User Guide 2-9
Paper Usage
Getting to Know Your Printer
Available Paper
The following table describes common brands of paper and other media that are supported for
this printer.
Paper Type Paper Name Weight (gsm) Size Part Number
Plain, Pre-Punched, Letter, Color, Pre-Printed
Xerox 4200DP 20lb 75 Letter 3R2047
Xerox RX80 Premier 80 A4 3R91720
Hammermill Photo White 105 Letter 10246-7
Hammermill Fore MP 90 Legal 10127-9
Multicopy Nymolla 100 A4 AMA157091
Xerox Premier80 80 A5 3R91832
FX Green100 70 A4 V883
Berga Focus 80 A4 67393
Hammermill Tidal MP 75 Letter 16200-8
Boise Cascade 75 Letter P10X9001
Steinbeis Recycled 80 A4 3R91165
Wiggins Teape Conqueror 90 A4 CON90F
Xerox RX90 90 A4 3R91854
Envelope
COM10 Envelope, Action 75 COM10 43687
DL Envelope, Autofil 80 DL JB04122
C5 Envelope, Autofil 80 C5 JB1933
Labels
30up Paper Label Label Letter 5160
Xerox 24up Paper Label Label A4 3R96178
Xerox 24 cut Label Label A4 3R97408
Transparency
Clear Transparency Transparency A4 V516
3M Transparency(CG3300) Transparency Letter CG3300 LT
Xerox Permanent Stripe Transparency Transparency Letter 3R2780
Xerox Paper Backed Transparency Transparency Letter 3R3028
Xerox Clear Transparency Transpar enc y A4 3R96002
3M Transparency(CG3300) A4 Transparency A4 CG3300 A4
2-10 User Guide
Paper Usage
Getting to Know Your Printer
Postcard
Xerox Postcard Premier TCF160 CUT 160 A6 3R91798A
Thick 1, Thick 2, and Thick 3
Xerox Premier200gsm 200 A4 3R93011
Oxford Index Card 200 3 by 5 40801
Xerox 65lb Cover Stock 176 Letter 3R3041
Springhill 110lb Index 203 Letter 15445
Xerox Premier160gsm(Premier TCF160) 160 A4 3R91798
Classic Crest Super Smooth 216 Letter NEE04631
Shiraoi 156 A4 DK245
Xerox Color Expressions 120 Letter 3R11540
Xerox 4200 DP Bond 75 A4 3R2594
Xerox 4200 DP Bond 75 letter 3R2047
Cardstock.
Xerox Premier200gsm 200 A4 3R93011
Oxford Index Card 200 3 by 5 40801
Xerox 65lb Cover Stock 176 Letter 3R3041
Springhill 110lb Index 203 Letter 15445
Bond
Xerox Color Expressions 120 Letter 3R11540
Xerox 4200 DP Bond 75 A4 3R2594
Xerox 4200 DP Bond 75 letter 3R2047
Thin
EP_R 64 B5 V632
Paper Type Paper Name Weight (gsm) Size Part Number
User Guide 2-11
Loading Paper
Getting to Know Your Printer
Unusable Paper
Using the following types of paper might cause paper jams, malfunctions or damage to the
printer. Do not use these types of paper.
• Full-color transparencies
• Paper that is too thick or thin
• Paper that has been printed on before (including color printing)
• Wrinkled, folded, or torn paper
•Wet paper
• Curled paper
• Paper with static electricity
• Adhesive paper
• Postcards with pictures
• Paper with special coatings that may be melted by hot fusing temperatures
• Treated colored paper
• Paper using ink that will run at a temperature of 150 °C
• Heat sensitive paper
• Carbon paper
• Paper with staples, paper clips, ribbons, or tape
• Paper with rough surfaces such as pulp paper or fibrous paper
• If acid paper is used, the characters might appear fuzzy. Replace it with alkaline paper.
• Envelopes with windows or metal fasteners
• Labels which do not fully cover the adhesive backing
• Transparencies which are not designed for laser printers (i.e., inkjet transparencies)
• Paper that cannot be heated.
Loading Paper
1. Place the paper tray on a flat surface.
2-12 User Guide
Loading Paper
Getting to Know Your Printer
2. Remove the lid.
3. If the base plate of the paper tray is raised, push it down.
4. Squeeze the length guide and slide it to the desired paper size.
User Guide 2-13
Loading Paper
Getting to Know Your Printer
5. Squeeze the right width guide and slide it to the desired paper size.
6. Fan the paper well.
7. Load the paper with the side to be printed facing up and all 4 corners aligned. Make sure
the right width guide is correctly aligned with the paper.
NOTE: Do not load paper exceeding the maximum fill line or the maximum capacity allowed.
Align the right width guide to the paper width. If the right width guide is not in place, the paper will
not be properly fed and may cause a paper jam.
2-14 User Guide
Loading Paper
Getting to Know Your Printer
8. Replace the lid of the paper tray and firmly close the lid.
9. Firmly insert the tray in the printer.
Loading Paper Larger Than A4/Letter Size In The Paper Tray
1. Place the paper tray on a flat surface.
2. Remove the lid of the tray.
3. Slide the right and left lock tabs in the paper tray outwards to unlock them.
User Guide 2-15
Replacing the Toner Cartridge
Getting to Know Your Printer
4. Grasp the front of the paper tray and extend it until the right and left lock tabs in the paper
tray move inwards and lock automatically.
5. Squeeze the length guide and slide it to the desired paper size.
6. Squeeze the right width guide and slide it to the desired paper size.
7. Load the paper with the side to be printed facing up and with all 4 corners aligned.
8. Close the lid of the paper tray.
9. Push the paper tray firmly into the printer.
Replacing the Toner Cartridge
The Toner Cartridge should be replaced when it reaches the end of its print life. The Toner
Cartridge prints up to 18K (DX-B350P)/ 21K (DX-B450P) images. The printer will produce a
warning on the Operator Panel to inform you when the remaining toner amount is low. You can
press START/STOP to continue printing with low toner.
When installing the Toner Cartridge, take note of the following:
• Do not subject it to direct sunlight or strong light.
• Do not touch the surface of the photosensitive drum.
• Do not stand or place the Toner Cartridge upside down. The drum might get damaged.
2-16 User Guide
Replacing the Toner Cartridge
Getting to Know Your Printer
1. Open the top cover.
2. T ake the Toner Cartridge out of the box and shake it 7 to 8 times as shown in the diagram.
3. Place the T oner Cartridge on a flat surface and pull the seal out horizontally. Note that the
seal may offer resistance and a firm pull may be necessary to extract it from the Toner
Cartridge.
NOTE: When pulling out the seal, pull it out horizontally . The tape might break if it is pulled out diagonally.
After the seal has been pulled out, do not shake or bump the Toner Cartridge.
User Guide 2-17
Power Save Mode
Getting to Know Your Printer
4. Hold the Toner Cartridge by the grip and insert it into the slot inside the printer.
5. Close the top cover securely.
6. Wait for the printer to become Ready.
Power Save Mode
This printer is equipped with a low power mode to reduce power consumption when it is left
idle. When no print data is received for 15 minutes (default), the printer will enter Power Save
mode. The Operator Panel display indicates the printer is in Power Save mode. Use of the
Operator Panel keys will not exit Power Save mode. The printer automatically exits Power Save
mode once it receives data. You can change the Power Save time setting using the Operator
Panel.
Understanding Printing Options
The printer offers three ways to modify printing options. The Operator Panel provides an
interface at the printer. The Embedded Web Server (EWS) provides remote access via a
network. The printer driver provides access to printing options from your computer. Printing
options set through an application on your computer supersede settings entered on the Operator
Panel or the EWS.
2-18 User Guide
Understanding Printing Options
Getting to Know Your Printer
3-1
Chapter 3: Operator Panel
Operator Panel Features
The Operator Panel is located on the front of the printer. It
contains the display , indicators, and push buttons that allow
you to view and change default printer settings. All
features of the printer are accessible through the Operator
Panel. These changes affect all documents printed unless
instructions are provided through your application’s printer
settings.
NOTE: If there is a conflict between settings in the Operator
Panel, Printing Preferences, or Embedded Web Server
and printer settings set via your application, the
application settings supersede any other settings.
LCD Display
The LCD display shows status and error messages that
inform you of the current status of the printer, and also
displays menus, submenus, and printer settings when you
are in the menu system. The display contains two lines of
text, each with a maximum of sixteen characters.
INFO
CANCEL
START/STOP
FAULT
ACTIVE
SELECT
MENU
STATUS
NEXT
RETURN
PREVIOUS
LCD Display
In this Chapter...
• Operator Panel
Features
•Printing a
Configuration
Summary
• Panel Lock
• Operator Panel
Menus
• Understanding
Page Counters
3-2 User Guide
Operator Panel Features
Operator Panel
LED Indicators
The LED indicators indicate printer status. The table below explains the LED indicators.
Push buttons
The Operator Panel push buttons allow you to access and navigate menus and also assist you in
recovering from printer errors. The table below explains the functions of the nine push buttons.
LED Color When Off When On When Blinking
Green Printer is NOT
READY
Printer is READY N/A
Green Printer is IDLE Printer is ACTIVE (processing
a job)
Printer is WAITING (a partial
job has been printed, and the
printer is waiting for additional
job data)
Red Printer is not in error
mode
There is an error that requires
user intervention, such as a
paper jam.
N/A
START/STOP
A
CTIVE
FAULT
Button Function
Start or stop the printer or exit the menu system. The LED on the Start/Stop button is solid green when
ready to print.
Enter the menu system.
Move to the next menu, submenu, or setting within the same level of the menu structure.
Select the menu or submenu that is shown on the second line of the display or choose and save the setting
shown on the second line of the display.
Cancel a print job.
Enter the Status Menu and view the current status of various items on the printer.
Return to the previous menu, submenu, or option within the same level of the menu structure.
Move up one level in the menu structure to return to the menu shown on the first line of the display.
Print a Configuration Summary.
START/STOP
MENU
NEXT
SELECT
CANCEL
STATUS
PREVIOUS
RETURN
INFO
User Guide 3-3
Operator Panel Features
Operator Panel
Navigating the Operator Panel Menus
When you press the MENU button on the Operator Panel, you enter the printer’s menu system.
At that point, the first line of the display contains the text “Menu”, indicating that you are in the
menu system. The second line of the display lists the active menu, which you can change by
pressing the NEXT or PREVIOUS buttons.
If you press the NEXT button repeatedly, the second line of the display cycles through the main
menus.
NOTE: Additional menus and submenus may appear in the printer menu system when options are installed.
Sample Navigation
The following figure shows the sequence of push buttons and display messages that would
allow you to change the number of copies printed. This example illustrates the basic
relationship between menus and submenus and demonstrates how the NEXT, PREVIOUS,
SELECT, and RETURN buttons help you to navigate through the menus.
Menu
Job Library
MENU
SELECT
SELECT
SELECT
RETURN
NEXT
NEXT
NEXT
PREVIOUS
Menu
Paper Menu
Menu
Interface Menu
Menu
Paper Menu
Copies
2
Copies
1
Paper Menu
Copies
Copies
3
Paper Menu
Copies
Menu
Paper Menu
3-4 User Guide
Printing a Configuration Summary
Operator Panel
1. Pressing the MENU button on the Operator Panel enters the printer’s menu.
The first line of the display contains the text “Menu”.
2. Press the NEXT button until the text “Paper Menu” is shown on the second line of the
display.
3. Press the SELECT button to enter the Paper menu.
4. Press the NEXT button until the text “Copies” is shown on the second line of the display.
5. Press the SELECT button to enter the copies submenu.
6. Press the NEXT or PREVIOUS button to increase or decrease the number of copies
printed.
7. Press the SELECT button to save this setting.
8. Press the button to go back to the Main Paper menu or Press the START/STOP button to
exit the menu system.
Printing a Configuration Summary
Your printer can print a configuration summary that lists the currently selected status of menu
options, paper selections in trays, options installed and other relevant information about your
printer. To print a Configuration Summary, press the INFO button. A multi-page summary
prints.
Panel Lock
The Operator Panel can be disabled or enabled at several levels. A series of key combinations
control the panel lock. Press and hold the key combination as power to the printer is turned on.
Continue to hold the keys down until a confirmation prompt is displayed that confirms that the
requested panel function is available. The following key combinations and panel functionality
are available.
Panel Keys Combinations Allowed Panel Operations
Disabled START/STOP + CANCEL Press Start when Continue is displayed on Operator Panel
No other panel operations are available other than the key
combinations described in this table.
Enabled
Level 1
ST ART/STOP + STATUS User is not allowed to enter Menu mode.
User is not allowed to make a Cancel request
The remainder of panel functionality is available.
Enabled
Level 2
ST ART/STOP + PREVIOUS Menus can be used to traverse to view menu settings.
Menu items summaries can printed.
No Menu mode changes are allowed.
The remainder of panel functionality is available.
Enabled Start/stop + RETURN Panel is completely functional.
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