Tally Genicom 9025N, 9025 User Manual

User Guide

TallyGenicom 9025
TallyGenicom 9025N

Laser Printer

This manual is provided for information purposes only. All information included herein
is subject to change without notice. TallyGenicom is not responsible for any changes,
direct or indirect, arising from or related to use of this manual.

© 2004 TallyGenicom Computerdrucker GmbH. All rights reserved.

• TallyGenicom 9025, TallyGenicom 9025N and TallyGenicom logo are trademarks of
TallyGenicom Computerdrucker GmbH.

• PCL and PCL 6 are trademarks of Hewlett-Packard company.

• Centronics is a trademark of Centronics Data Computer Corporation.

• IBM and IBM PC are trademarks of International Business Machines Corporation.

• Apple, AppleTalk, TrueType, LaserWriter and Macintosh are trademarks of Apple
Computer, Inc.

• Microsoft, Windows, Windows 9x, Windows Me, Windows 2000, Windows NT and
Windows XP are registered trademarks of Microsoft Corporation.

• PostScript 3 is a trademark of Adobe System, Inc.

• UFST® and MicroType™ are registered trademarks of Agfa division of Bayer Corp.

• All other brand or product names are trademarks of their respective companies or
organisations.

i

CONTENTS

Chapter 1:

Chapter 2:

INTRODUCTION

Special Features .................................................. 1.2

Printer Components ............................................. 1.5

Front View ..................................................... 1.5

Rear View ...................................................... 1.6

SETTING UP YOUR PRINTER

Unpacking .......................................................... 2.2

Selecting a Location ........................................ 2.3

Installing the Toner Cartridge ................................ 2.4

Loading Paper ..................................................... 2.6

Changing the Paper Size in the Tray .................. 2.8

Connecting a Printer Cable ................................... 2.10

For Local Printing ........................................... 2.10

For Network Printing ...................................... 2.12

Turning the Printer On ......................................... 2.13

Printing a Demo Page .......................................... 2.14

Changing the Display Language ............................ 2.14

Installing Printer Software ................................... 2.15

Printer Driver Features ................................... 2.16

Installing Printer Software in Windows .............. 2.17

Installing the USB Driver in Windows 98/Me ...... 2.20

Chapter 3:

ii

USING THE CONTROL PANEL

Understanding the Control Panel ............................ 3.2

Display .......................................................... 3.2

Buttons ......................................................... 3.3

Using Control Panel Menus .................................... 3.5

Accessing Control Panel Menus ......................... 3.5

Overview of Control Panel Menus ...................... 3.6

Information Menu ........................................... 3.7

Paper Menu ................................................... 3.7

Layout Menu ................................................. 3.10

Graphics Menu .............................................. 3.12

Printer Menu ................................................. 3.13

Setup Menu .................................................. 3.13

PCL Menu ..................................................... 3.16

PostScript Menu ............................................ 3.17

EPSON/IBM Menu .......................................... 3.18

Network Menu ............................................... 3.19

Chapter 4:

Chapter 5:

USING PRINT MATERIALS

Choosing Paper and Other Materials ....................... 4.2

Sizes and Capacities ....................................... 4.3

Guidelines for Paper and Special Materials .......... 4.4

Selecting the Output Location ................................ 4.5

Printing to the Top Output Tray (Face down) ...... 4.5

Printing to the Rear Output Tray (Face up) ......... 4.6

Loading Paper ..................................................... 4.7

Using the Tray1 or the Optional Tray2 ............... 4.8

Using the Multi-Purpose Tray ............................ 4.8

Using the Manual Feed Mode ........................... 4.12

Printing on Envelopes .......................................... 4.14

Printing on Labels ............................................... 4.17

Printing on Transparencies ................................... 4.19

Printing on Preprinted Paper ................................. 4.21

Printing on Card Stock or

Custom-sized Materials ....................................... 4.22

PRINTING TASKS

Printing a Document ............................................ 5.2

Cancelling a Print Job ...................................... 5.5

Using a Favorite Setting .................................. 5.6

Using Help ..................................................... 5.6

Setting Paper Properties ....................................... 5.7

Using the Toner Save Mode .................................. 5.9

Printing on Both Sides of Paper ............................. 5.11

Printing Multiple Pages on One

Sheet of Paper (N-Up Printing) ............................. 5.13

Printing the Reduced or Enlarged Document ........... 5.14

Fitting Your Document to a Selected Paper Size ...... 5.15

Printing Posters .................................................. 5.16

Printing Booklets ................................................ 5.17

iii

Using Watermarks .............................................. 5.18

Using an Existing Watermark ........................... 5.18

Creating a Watermark .................................... 5.19

Editing a Watermark ...................................... 5.20

Deleting a Watermark .................................... 5.20

Using Overlays ................................................... 5.21

What is an Overlay? ....................................... 5.21

Creating a New Page Overlay .......................... 5.21

Using a Page Overlay ..................................... 5.23

Deleting a Page Overlay ................................. 5.24

Setting Graphic Properties ................................... 5.25

Using Output Options .......................................... 5.28

Chapter 6:

Chapter 7:

MAINTAINING YOUR PRINTER

Printing a Configuration Page ................................ 6.2

Maintaining the Toner Cartridge ............................. 6.3

Checking the Toner Remains ............................ 6.4

Redistributing Toner ........................................ 6.4

Replacing the Toner Cartridge .......................... 6.6

Cleaning the Printer ............................................. 6.7

Cleaning the Outside ....................................... 6.7

Cleaning the Inside ......................................... 6.7

Consumables and Replacement Parts .................... 6.10

SOLVING PROBLEMS

Troubleshooting Checklist ..................................... 7.2

Solving General Printing Problems .......................... 7.3

Clearing Paper Jams ............................................. 7.7

In the Paper Feed Area .................................... 7.7

Around the Toner Cartridge ............................. 7.10

In the Paper Exit Area .................................... 7.12

In the Duplex Area ......................................... 7.13

Tips for Avoiding Paper Jams ........................... 7.14

Solving Print Quality Problems .............................. 7.15

Understanding Display Messages .......................... 7.20

Common Windows Problems ................................ 7.22

Common Macintosh Problems ............................... 7.23

Problems in the Chooser ................................. 7.23

Printing Errors ............................................... 7.23

Troubleshooting PS Errors .................................... 7.24

Common DOS Problem ........................................ 7.24

iv

Appendix A:

USING YOUR PRINTER WITH A

ACINTOSH

M

Installing Software for Macintosh ........................... A.2

Setting Up the Printer .......................................... A.3

For Network-connected Macintosh ..................... A.3

For USB-connected Macintosh .......................... A.4

Printing a Document ............................................ A.6

Canceling a Print Job ....................................... A.6

Using Advanced Printing Features .......................... A.7

Printing Multiple Pages on One Sheet of Paper .... A.7

Duplex Printing ............................................... A.8

Printing Your Document to a Selected Paper Size A.9

Appendix B:

Appendix C:

Appendix D:

USING WINDOWS POSTSCRIPT DRIVER

Installing PS Drivers ............................................ B.2

Using PS Printer Driver Features ............................ B.4

Accessing Printer Properties ............................. B.4

PRINTING FROM DOS APPLICATIONS

About the Remote Control Panel ............................ C.2

Installing the Remote Control Panel ....................... C.2

Uninstalling the Remote Control Panel ............... C.3

Selecting Print Settings ........................................ C.4

Starting the Remote Control Panel .................... C.4

Using the Remote Control Panel Tabs ................ C.5

USING YOUR PRINTER ON A NETWORK

About Sharing the Printer on a Network .................. D.2

Setting Up a Locally Shared Printer ........................ D.3

In Windows 9x/Me .......................................... D.3

In Windows NT 4.0/2000/XP ............................ D.4

Setting Up a Network-Connected Printer ................. D.5

Configuring Network Parameters on the

Control Panel ................................................. D.6

v

Appendix E:

PROGRAMME INSTALLING PRINTER

PTIONS

O

Precautions When Installing Printer Options ............ E.2

Installing Memory DIMM ....................................... E.3

Removing the Memory DIMM ............................ E.5

Installing a Network or Serial Interface Card ........... E.6

Installing an Optional Paper Tray .......................... E.10

Appendix F:

SPECIFICATIONS

Printer Specifications ............................................. F.2

Paper Specifications .............................................. F.3

Overview ........................................................ F.3

Supported Sizes of Paper .................................. F.4

Guidelines for Using Paper ................................ F.5

Paper Specifications ......................................... F.6

Paper Output Capacity ...................................... F.6

Printer and Paper Storage Environment .............. F.7

Envelopes ....................................................... F.8

Labels .......................................................... F.10

Transparencies .............................................. F.10

vi

Environmental and Safety Consideration

Laser Safety Statement

The printer is certified in the U.S. to conform to the requirements of DHHS 21 CFR,
chapter 1 Subchapter J for Class I(1) laser products, and elsewhere, is certified as a
Class I laser product conforming to the requirements of IEC 825.

Class I laser products are not considered to be hazardous. The laser system and
printer are designed so there is never any human access to laser radiation above a
Class I level during normal operation, user maintenance, or prescribed service
condition.

W

ARNING

Never operate or service the printer with the protective cover removed from Laser/
Scanner assembly. The reflected beam, although invisible, can damage your eyes.
When using this product, these basic safety precautions should always be followed to
reduce risk of fire, electric shock, and injury to persons:

vii

Ozone Safety

OZONE

Power Saver

Recycling

During normal operation, this machine produces ozone. The
ozone produced does not present a hazard to the operator.
However, it is advisable that the machine be operated in a well
ventilated area.

If you need additional information about ozone, please contact
your nearest TallyGenicom dealer.

This printer contains advanced energy conservation technology
that reduces power consumption when it is not in active use.

When the printer does not receive data for an extended period
of time, power consumption is automatically lowered.

The energy star emblem does not represent EPA endorsement
of any product or service.

Please recycle or dispose of the packaging material for this
product in an environmentally responsible manner.

Radio Frequency Emissions

FCC regulations

This device has been tested and found to comply with the limits for a Class B digital
device, pursuant to Part 15 of the FCC rules. These limits are designed to provide
reasonable protection against harmful interference in a residential installation. This
equipment generates, uses and can radiate radio frequency energy and, if not
installed and used in accordance with the instructions, may cause harmful
interference to radio communications. However, there is no guarantee that
interference will not occur in a particular installation. If this equipment does cause
harmful interference to radio or television reception, which can be determined by
turning the equipment off and on, the user is encouraged to try to correct the
interference by one or more of the following measures:

1. Reposition the receiving antenna.

2. Increase the separation between the equipment and receiver.

3. Connect the equipment into an outlet on a circuit different from that to which the
receiver is connected.

4. Consult the dealer or an experienced radio/TV technician for help.

C

AUTION

responsible for compliance could void the user’s authority to operate the equipment.

viii

:

Changes or modifications not expressly approved by the manufacturer

Canadian Radio Interference Regulations

This digital apparatus does not exceed the Class B limits for radio noise emissions
from digital apparatus as set out in the interference-causing equipment standard
entitled “Digital Apparatus”, ICES-003 of the Industry and Science Canada.

Cet appareil numérique respecte les limites de bruits radioélectriques applicables aux
appareils numériques de Classe B prescrites dans la norme sur le matériel brouilleur:
“Appareils Numériques”, ICES-003 édictée par l’Industrie et Sciences Canada.

United States of America

Federal Communications Commission (FCC)

Intentional emitter per FCC Part 15

Low power, Radio LAN type devices (radio frequency (RF) wireless communication
devices), operating in the 2.4 GHz Band, may be present (embedded) in your printer
system. This section is only applicable if these devices are present. Refer to the
system label to verify the presence of wireless devices.

Wireless devices that may be in your system are only qualified for use in the United
States of America if an FCC ID number is on the system label.

The FCC has set a general guideline of 20 cm (8 inches) separation between the
device and the body, for use of a wireless device near the body (this does not include
extremities). This device should be used more than 20 cm (8 inches) from the body
when wireless devices are on. The power output of the wireless device (or devices),
which may be embedded in your printer, is well below the RF exposure limits as set
by the FCC.

This transmitter must not be collocated or operation in conjunction with any other
antenna or transmitter.

Operation of this device is subject to the following two conditions:(1) This device may
not cause harmful interference, and(2) this device must accept any interference
received, including interference that may cause undesired operation of the device.

Wireless devices are not user serviceable. Do not modify them in any
way. Modification to a wireless device will void the authorization to use
it. Contact manufacturer for service.

FCC Statement for Wireless LAN use:

“While installing and operating this transmitter and antenna combination
the radio frequency exposure limit of 1mW/cm2 may be exceeded at
distances close to the antenna installed. Therefore, the user must
maintain a minimum distance of 20cm from the antenna at all times.
This device can not be colocated with another transmitter and
transmitting antenna.”

ix

Declaration of Conformity (European Countries)

Approvals and Certifications

The CE marking applied to this product symbolises TallyGenicom
Computerdrucker GmbH. Declaration of Conformity with the
following applicable 93/68/EEC Directives of the European Union as
of the dates indicated:

January 1, 1995: Council Directive 73/23/EEC Approximation of the laws of the
member states related to low voltage equipment.

January 1, 1996: Council Directive 89/336/EEC (92/31/EEC), approximation of the
laws of the Member States related to electromagnetic compatibility.

March 9, 1999: Council Directive 1999/5/EC on radio equipment and
telecommunications terminal equipment and the mutual recognition of their
conformity.

A full declaration, defining the relevant Directives and referenced standards can be
obtained from your TallyGenicom Computerdrucker GmbH. representative.

EC Certification

Certification to 1999/5/EC Radio Equipment & Telecommunications
Terminal Equipment Directive (FAX)

This TallyGenicom product has been self-certified by TallyGenicom for pan-European
single terminal connection to the analogue public switched telephone network (PSTN)
in accordance with Directive 1999/5/EC. The product has been designed to work with
the national PSTNs and compatible PBXs of the European countries:

In the event of problems, you should contact the Euro QA Lab of TallyGenicom
Computerdrucker GmbH. in the first instance.

The product has been tested against TBR21 and/or TBR 38. To assist in the use and
application of terminal equipment which complies with this standard, the European
Telecommunication Standards Institute (ETSI) has issued an advisory document (EG
201 121) which contains notes and additional requirements to ensure network
compatibility of TBR21 terminals. The product has been designed against, and is fully
compliant with, all of the relevant advisory notes contained in this document.

European Radio Approval Information
(for products fitted with EU-approved radio devices)

This Product is a printer; low power, Radio LAN type devices (radio frequency (RF)
wireless communication devices), operating in the 2.4 GHz band, may be present
(embedded) in your printer system which is intended for home or office use. This
section is only applicable if these devices are present. Refer to the system label to
verify the presence of wireless devices.

x

Wireless devices that may be in your system are only qualified for use in the
European Union or associated areas if a CE mark with a Notified Body
Registration Number and the Alert Symbol is on the system label.

The power output of the wireless device or devices that may be embedded in you
printer is well below the RF exposure limits as set by the European Commission
through the R&TTE directive.

European States qualified under wireless approvals:

EU Austria, Belgium, Denmark, Finland, France (with frequency

restrictions), Germany, Greece, Ireland, Italy, Luxembourg,
The Netherlands, Portugal, Spain, Sweden and the United

Accept EU Iceland, Liechtenstein, Norway and Switzerland

European States with restrictions on use:

EU In France, the frequency range is restricted to 2446.5-2483.5 MHz

for devices above 10 mW transmitting power such as wireless

Accept EU No limitations at this time.

Regulatory Compliance Statements

Wireless Guidance

Low power, Radio LAN type devices (radio frequency (RF) wireless communication
devices), operating in the 2.4 GHz Band, may be present (embedded) in your printer
system. The following section is a general overview of considerations while operating
a wireless device.

Additional limitations, cautions, and concerns for specific countries are listed in the
specific country sections (or country group sections). The wireless devices in your
system are only qualified for use in the countries identified by the Radio Approval
Marks on the system rating label. If the country you will be using the wireless device
in, is not listed, please contact your local Radio Approval agency for requirements.
Wireless devices are closely regulated and use may not be allowed.

The power output of the wireless device or devices that may be embedded in your
printer is well below the RF exposure limits as known at this time. Because the
wireless devices (which may be embedded into your printer) emit less energy than is
allowed in radio frequency safety standards and recommendations, manufacturer
believes these devices are safe for use. Regardless of the power levels, care should
be taken to minimize human contact during normal operation.

As a general guideline, a separation of 20 cm (8 inches) between the wireless device
and the body, for use of a wireless device near the body (this does not include

xi

extremities) is typical. This device should be used more than 20 cm (8 inches) from
the body when wireless devices are on and transmitting.

This transmitter must not be collocated or operation in conjunction with any other
antenna or transmitter.

Some circumstances require restrictions on wireless devices. Examples of common
restrictions are listed below:

Radio frequency wireless communication can interfere with equipment
on commercial aircraft. Current aviation regulations require wireless
devices to be turned off while traveling in an airplane. 802.11B (also
known as wireless Ethernet) and Bluetooth communication devices are
examples of devices that provide wireless communication.

In environments where the risk of interference to other devices or
services is harmful or perceived as harmful, the option to use a wireless
device may be restricted or eliminated. Airports, Hospitals, and Oxygen
or flammable gas laden atmospheres are limited examples where use of
wireless devices may be restricted or eliminated. When in environments
where you are uncertain of the sanction to use wireless devices, ask the
applicable authority for authorization prior to use or turning on the
wireless device.

Every country has different restrictions on the use of wireless devices.
Since your system is equipped with a wireless device, when traveling
between countries with your system, check with the local Radio Approval
authorities prior to any move or trip for any restrictions on the use of a
wireless device in the destination country.

If your system came equipped with an internal embedded wireless
device, do not operate the wireless device unless all covers and shields
are in place and the system is fully assembled.

Wireless devices are not user serviceable. Do not modify them in any
way. Modification to a wireless device will void the authorization to use
it. Please contact manufacturer for service.

Only use drivers approved for the country in which the device will be
used. See the manufacturer System Restoration Kit, or contact
manufacturer Technical Support for additional information.

WARNING

•

Do not disassemble the printer. Doing so may give you an electric shock.

•

If you continuously print many pages, the surface of the output tray may become
hot. Be careful not to touch the surface, especially for children.

xii

1

INTRODUCTION

Congratulations on the purchase of your printer!

This chapter includes:

• Special Features

• Printer Components

Special Features

Your new printer is equipped with special features that improve
the print quality, giving you a competitive edge. You can:

Print with excellent quality and high speed

• You can print at

• Your printer prints

24 pages-per-minute (A4 size)

1200 dots per inch

25 pages-per-minute (Letter size),

(dpi). See page 5.25.

.

Handle paper flexibly

• A 100-sheet
envelopes, labels, transparencies, custom-sized materials,
postcards, and heavy paper.

•

Standard 500-sheet input tray
500-sheet input tray

of paper.

• Two output tray; select either

down)

convenient access.

•

Straight-through paper path

Multi-Purpose Tray to the rear output tray.

or

Multi-Purpose Tray

(Tray2) supports all standard sizes

the rear output tray (face-up)

supports letterheads,

(Tray1) and

the top output (face-

for the most

capability from the

optional

1.2

8

I

9

NTRODUCTION

Create professional documents

• You can customise your documents using
such as “Confidential.” See page 5.18.

• Print

• Print

Booklets

pages required to create books. Once printed, all you have
to do is to fold and staple the pages.

Posters

document are magnified and printed across the selected
sheet of paper. After the document has printed, trim off
the white edges of each sheet. Tape the sheets together to
form a poster.

. This feature enables you to easily print the

. The text and pictures of each page of your

Watermarks

,

Save your time and money

• This printer allows you to use
toner. See page 5.9.

• You can print on both sides of the paper to save paper
(

double-sided printing

• You can print multiple pages on one single sheet of paper
to save paper (

• Preprinted forms and letterheads can be printed on plain
paper. See “Using Overlays” on page 5.21.

• This printer automatically
substantially reducing power consumption when not
printing.

• This printer meets
efficiency.

N-Up printing

). See page 5.11.

Energy Star

Toner Save mode

). See page 5.13.

conserves electricity

guidelines for energy

to save

by

Expand the printer capacity

• This printer has 32 MB of memory which can be expanded
to

160 MB

• An optional
serial connection.

.

Serial interface

card allows you to use the

1

•

Network interface

the optional network interface card to TallyGenicom 9025.

TallyGenicom 9025N come with a built-in network
interface, 10/100 Base TX.

• Optional Barcode module.

* PostScript 3 Emulation

* 136 PS3 fonts

enables network printing. You can add

(c) Copyright 1998-2003 Zoran Corporation. All
rights reserved. Zoran, the Zoran logo, IPS/PS3
and OneImage are trademarks of Zoran
Corporation.

Contains UFST and MicroType from Agfa
Monotype Corporation.

I

NTRODUCTION

1.3

Print in various environments

• You can print in

• Your printer is compatible with

• Your printer comes with both the

Windows 95/98/Me/NT 4.0/2000/XP

Linux

and

Macintosh

Parallel

and

USB

.

.

interfaces.

You can also use a network interface. TallyGenicom
9025N come with a built-in network interface, 10/100
Base TX. But, you need to add the optional network
interface card to TallyGenicom 9025.

Printer Features

The table below lists a general overview of features supported
by your printer.

(S: Standard, O: Option)

Features

TallyGenicom

9025

IEEE 1284 S S

USB 2.0 S S

TallyGenicom

9025N

Network Interface O S

Wireless LAN O O

PostScript Emulation S S

Serial Interface O O

Barcode Module O O

1.4

I

NTRODUCTION

Top Cover

Toner cartridge

Printer Components

Front View

Top output tray
(Face down)

Output Support

1

Control Panel

(see page 3.2)

Multi-Purpose Tray

(500-sheet paper feeder)

(500-sheet paper feeder)

Tray1

Optional Tray2

Paper level indicator

Control board cover

(needed to access the
control board to install
printer options)

I

NTRODUCTION

1.5

Rear View

Power switch

Wireless network

antenna port

(Option)

(TallyGenicom 9025:Option)

Network port

USB port

Parallel port

Optional Tray2

cable connector

Rear output tray
(Face up)

Power
receptacle

* The figure above shows a TallyGenicom 9025N.

1.6

I

NTRODUCTION

2

SETTING UP YOUR PRINTER

This chapter provides step by step information on setting up
your printer.

This chapter includes:

• Unpacking

• Installing the Toner Cartridge

• Loading Paper

• Connecting a Printer Cable

• Turning the Printer On

• Printing a Demo Page

• Changing the Display Language

• Installing Printer Software

Unpacking

1

Remove the Printer and all accessories from the packing
carton. Make sure that the printer has been packed with the
following items:

Toner Cartridge Power Cord

CD-ROM

N

OTES

:

• If any items are missing or damaged, notify your dealer

immediately.

• Components may differ from one country to another.

• The CD-ROM contains the printer driver, the User’s Guide and

the Adobe Acrobat Reader programme.

2

Carefully remove all of the packing tapes from the printer.

Setup Guide

2.2

S

ETTING UP YOUR PRINTER

3

Pull the paper tray out of the printer. Remove the packing
tapes from the tray.

Selecting a Location

Select a level, stable place with adequate space for air
circulation. Allow extra space for opening covers and trays.
The area should be well-ventilated and away from direct sunlight
or sources of heat, cold, and humidity. Do not set the printer
close to the edge of your desk or table.

Clearance Space

Front: 482.6 mm

(enough space so that
trays can be removed)

Back: 320 mm (enough
space to allow opening
of the rear cover)

Right: 100 mm
Left: 100 mm (enough

space for ventilation)

2

S

ETTING UP YOUR PRINTER

2.3

Installing the Toner Cartridge

1

Open the top cover. Pull up on the handle to open the cover.

2

Remove the toner cartridge from its bag.

Don’t use a knife or other sharp objects as they might
scratch the drum of the cartridge.

3

Locate the sealing tape at the end of the toner cartridge.
Carefully pull the tape completely out of the cartridge and
discard it.

N

OTE

:

• The sealing tape should be longer than 550 mm when correctly

removed.

• Holding the toner cartridge, pull the sealing tape straight to

remove it from the cartridge. Be careful not to cut the tape. If
this happens, you cannot use the toner cartridge.

2.4

S

ETTING UP YOUR PRINTER

4

Gently shake the cartridge from side to side to distribute
the toner evenly inside the cartridge.

C

AUTIONS

• To prevent damage, do not expose the toner cartridge to light for

more than a few minutes. Cover it with a piece of paper, if left
exposed for more than a few minutes.

• If toner gets on your clothing, wipe it off with a dry cloth and

wash clothing in cold water. Hot water sets toner into fabric.

5

Locate the cartridge slots inside the printer, one on each
side.

:

2

6

Grasp the handle and insert the cartridge in the printer until
it snaps into place.

S

ETTING UP YOUR PRINTER

2.5

7

Close the top cover. Make sure that the cover is securely
closed.

N

OTE

:

When printing text at 5% coverage, you can expect a
toner cartridge life of approximately 10,000 pages (5,000 pages
for the toner cartridge that is shipped with the printer).

Loading Paper

You can load approximately 500 sheets of paper in the tray.

1

Pull the tray out of the printer.

2.6

S

ETTING UP YOUR PRINTER

2

Prepare a stack of paper for loading by flexing or fanning
them back and forth. Straighten the edges on a level
surface.

3

Load paper with the print side facing down.

2

You can load previously printed paper. The printed side
should be facing up with an uncurled edge at the top side.
If you experience problems with paper feed, turn the paper
around.

Make sure that all four corners are flat in the tray.

S

ETTING UP YOUR PRINTER

2.7

4

Pay attention to the paper limit mark on the left inside wall
of the tray. Paper overloading may cause paper jams.

N

OTE

:

If you want to change the paper size in the tray, refer to

“Changing the Paper Size in the Tray” below.

5

Slide the tray back into the printer.

2.8

Changing the Paper Size in the Tray

If you load long paper in the tray, you should adjust the paper
guides to the paper length.

1

Push the back plate of the tray outwards completely so that
it can extend the length of the tray.

S

ETTING UP YOUR PRINTER

2

Squeeze the tab on the paper length guide and adjust it, so
that it fits to the desired paper size marked at the bottom of
the tray.

3

Squeeze the paper width guide and adjust it to the desired
paper size marked at the bottom of the tray.

2

N

OTES

:

• Do not push the width guide far enough to cause the material to

warp.

• If you do not adjust the width guide, it may cause paper jams.

S

ETTING UP YOUR PRINTER

2.9

Connecting a Printer Cable

For Local Printing

To print from your computer in a local environment, you need to
connect your printer to the computer with either a parallel
interface cable or a Universal Serial Bus (USB) cable.

If you are a Macintosh user, you can use only the USB cable.

Using a Parallel Cable

N

OTE

:

To connect the printer to the parallel port of the computer
requires a certified parallel cable. You will need to buy a IEEE1284
compliant cable.

1

Make sure that both the printer and the computer are
turned off.

2

Plug the parallel printer cable into the connector on the
back of the printer.

Push the metal clips down to fit inside the notches on the
cable plug.

To the parallel
port on your
computer

3

Connect the other end of the cable to the parallel interface
port on your computer, and tighten the screws.

See your computer User’s Guide, if you need help.

2.10

S

ETTING UP YOUR PRINTER

Using a USB Cable

N

OTE

:

Connecting the printer to the USB port of the computer
requires a certified USB cable. You will need to buy a USB 2.0
compliant cable that is within 3 m in length.

1

Make sure that both the printer and the computer are
turned off.

2

Plug the USB printer cable into the connector on the back of
the printer.

2

To the USB port
on your computer

3

Connect the other end of the cable to the USB port on your
computer.

See your computer User’s Guide, if you need help.

N

OTES

:

• For printing using the USB interface, you must be running

Windows 98/Me/2000/XP or Macintosh with the
processor or OS 10.2.x later

• If you want to print using the USB interface in Windows 98/Me,

you must install the USB driver to add the USB port. See
page 2.20.

.

OS 8.6 and G3

S

ETTING UP YOUR PRINTER

2.11

For Network Printing

You can attach your TallyGenicom 9025N printer to a network
using an Ethernet cable (UTP cable with RJ.45 connector).

If you are a TallyGenicom 9025 user, you need to install the
optional network interface card. For a TallyGenicom 9025N
printer, you can replace the network interface card to one
supporting the wireless LAN interface. For details about
installing the card, see see page E.6.

Using an Ethernet Cable

1

Make sure that both the printer and the computer are
turned off.

2

Plug one end of the Ethernet cable into the Ethernet
network port on the Printer.

2.12

3

Plug the other end of the cable into a network LAN
connection.

See your computer User’s Guide, if you need help.

Using a Network Antenna

1

Screw the wireless network antenna counterclockwise into
the port.

S

ETTING UP YOUR PRINTER

To the network LAN connection

2

Set the antenna upright.

N

OTE

:

After connecting the printer, you need to configure the
network parameters on the control panel. See page D.6. You can
use the software supplied with the card. Refer to the software
User’s Guide.

Turning the Printer On

2

1

Plug the power cord into the power receptacle on the back
of the printer.

2

Plug the other end into a properly grounded AC outlet and
turn on the printer using the power switch.

To the AC outlet

C

AUTIONS

• The fusing area at the rear portion of the inside of your printer is

hot when powered. Be careful not to be burned when accessing
this area.

• Do not disassemble the printer when it is powered. Doing so may

give you an electric shock.

:

S

ETTING UP YOUR PRINTER

2.13

Printing a Demo Page

Print a demo page to make sure that the printer is operating
correctly.

1

In ready mode press the Menu button ( ) on the control
panel until you see “Information” on the bottom line of the

display.

2

Press the Enter button ( ) to access the menu.

3

Press the scroll button ( or ) until you see “Demo
Page” on the bottom line.

4

Press the Enter button ( ).

A demo page showing the printer’s features and capabilities
prints out.

Changing the Display Language

To change the language that is displayed on the control panel,
take the following steps:

1

In ready mode press the Menu button ( ) on the control
panel until you see “Setup” on the bottom line of the

display.

2

Press the Enter button ( ) to access the menu.

3

Press the scroll button ( or ) until you see “LCD
Language” on the bottom line.

4

Press the Enter button ( ) to confirm the menu item.

5

Press the scroll button ( or ) to display the language
you want to use.

6

Press the Enter button ( ) to save the selection.

7

Press the ON Line/Continue button ( ) to return to
ready mode.

2.14

S

ETTING UP YOUR PRINTER

Installing Printer Software

The supplied CD-ROM contains Windows Printing software,
Macintosh Printing software, Win RCP, on-line User’s Guide and
Acrobat Reader to view the User’s Guide.

If you are printing from a Windows

Using the supplied CD-ROM, you can install:

• PCL printer driver for Windows. Use this driver to take full

advantage of your printer’s features. Go to page 2.17 for
information about installing the TallyGenicom printer driver.

• PostScript Printer Description (PPD) file for Windows to

allow installation of the PostScript driver. Go to Appendix B,
“Using Windows PostScript Driver" for information about
installing the PostScript driver.

• Remote Control Panel for Dos applications. Go to Appendix

C, “Printing From DOS Applications" for information about
installing the DOS print software and printing from DOS
applications.

• USB driver for adding the USB port to Windows 98/Me. You

must first install the USB driver for the USB connection in
Windows 98/Me. See “Installing the USB Driver in Windows
98/Me” on page 2.20. In Windows 2000/XP, the USB port is
provided so that you don’t have to install the USB driver. Just
install the printer driver.

2

If you are printing from a Macintosh

Go to Appendix A, “Using Your Printer with a Macintosh" for
information about installing the print software and printing from
a Macintosh.

S

ETTING UP YOUR PRINTER

2.15

Printer Driver Features

The TallyGenicom 9025 printer drivers will support the following
standard features:

• Paper source selection

• Paper size, orientation and media type

• Number of copies

Table below lists a general overview of features supported by the
your printer drivers.

Driver Feature

Win

2000/XP

PCL PostScript

Win 9x

Win

NT4.0

Win

2000/XP

Win 9x

Win

NT4.0

Mac

Toner Save

Print quality
option

Double-sided
printing

Booklet printing

Poster printing

Multiple pages
per sheet (N-up)

Scale printing

Fit to page
printing

Different source
for first page

Watermark

Overlay

TrueType fonts
option

YYYYYYN

YYYYYYY

YYYYYYY

YYYYNNN

YYYNNNN

YYYYYNY

YYYYYYY

YYYYYYY

YYYNNNY

YYYNNNN

YYYNNNN

YYYYYYY

2.16

S

ETTING UP YOUR PRINTER

Installing Printer Software in Windows

System Requirements

Verify the following:

Item Requirements

Operating system

RAM

Free disk space

At least Internet Explorer 5.0

All applications should be closed on your PC before beginning
installation.

Windows 95/98/Me/NT 4.0/2000/XP

95/98/Me 32 MB

NT 4.0/2000 64 MB

XP 128 MB

95/98/Me 200 MB

NT 4.0/2000 200 MB

XP 200 MB

Installing printer software

2

1

Place the CD-ROM in the CD-ROM drive. Installation will
start automatically.

If the CD-ROM drive does not automatically run:

Select Run from the Start menu, type x:\cdsetup.exe in
the Open box (where x is the drive letter for the CD-ROM
drive) and click OK.

N

OTE

:

If the New Hardware Found window appears during the

installation procedure, click the icon in the upper right corner of
the window, or click Cancel.

2

When the language selection window appears, select the
appropriate language.

If you can’t find the desired language from the window, use
the scroll button on the bottom right of the screen to display
more languages.

S

ETTING UP YOUR PRINTER

2.17

3

Click Install the Software on your PC (PCL 6 Driver).

4

Click Next.

5

When the installation is completed, click Finish.

2.18

S

ETTING UP YOUR PRINTER

Reinstalling Printer Software

1

From the Start menu, select Programs.

2

Select TallyGenicom 9025, and then TallyGenicom
9025 PCL 6 Driver Maintenance.

3

The TallyGenicom 9025 PCL 6 Driver Maintenance window
appears. Click Repair and then click Next.

4

When reinstallation is done, click Finish.

Removing Printer Software

2

1

From the Start menu, select Programs.

2

Select TallyGenicom 9025, and then TallyGenicom
9025 PCL 6 Driver Maintenance.

3

The TallyGenicom 9025 PCL 6 Driver Maintenance window
appears. Check Remove and then click Next.

4

When you are asked to confirm your selection, click OK.

The TallyGenicom 9025 PCL 6 printer driver and all of its
components are removed from your computer.

5

When removing is completed, click Finish.

S

ETTING UP YOUR PRINTER

2.19

Changing the Display Language

After installing the software, you can change the display
language.

1

From the Start menu, select Programs.

2

Select TallyGenicom 9025 and Language Selection.

Select the desired language from the Printer Driver drop-down list, and click OK.

Once you have installed the
Remote Control Panel
programme, this list is
activated. You can select a
language for the programme.

2.20

Installing the USB Driver in Windows 98/Me

1

Connect the printer to your computer using the USB cable
and turn them on. For further details, see page 2.11.

2

The Add New Hardware Wizard window appears. Click

Next.

3

Place the CD-ROM in the CD-ROM drive and check Search
for the best driver for your device and click Next.

S

ETTING UP YOUR PRINTER

4

Check CD-ROM drive and click Browse. Choose x:\USB
(where x is the drive letter for the CD-ROM drive) and click

Next.

5

Click Next. The USB driver will be installed.

6

When the installation is completed, click Finish.

7

When the language selection window appears, select the
appropriate language.

2

N

OTE

:

If you already installed the printer software, this window
doesn’t appear.

8

Follow the instructions on the window to complete the
printer software installation. For more details, see
page 2.17.

N

OTES

:

• If you want to use your printer with a parallel cable, remove the

USB cable and connect the parallel cable. Then reinstall the
printer driver.

• If your printer doesn’t work properly, reinstall the printer driver.

S

ETTING UP YOUR PRINTER

2.21

M

EMO

2.22

S

ETTING UP YOUR PRINTER

3

USING THE CONTROL PANEL

This chapter describes how to use the printer’s control
panel.

This chapter includes:

• Understanding the Control Panel

• Using Control Panel Menus

Understanding the Control Panel

The control panel on the top right side of your printer has the
display and the nine buttons.

Display

printer status and job in

: displays the

progress.

Buttons

Display

Message Description

• The printer is on-line and ready to print.

Ready

Offline

• If you press
printer switches to off-line.

• The printer is off-line and cannot print.

• If you press
printer switches to on-line.

On Line/Continue

On Line/Continue

, the

, the

3.2

Printing xxx

* xxx is the current

emulation.

Sleeping...

See “Understanding Display Messages” on page 7.20 for a
complete listing of all the printer messages.

U

SING THE CONTROL PANEL

• The printer is printing.

• If you want to cancel printing, press

Cancel

.

• The printer is in Power Save mode,
consuming less power. When a print job
is received from the computer or if any
button is pressed, the printer switches
to on-line.

• To deactivate the Power Save mode or
change the power-saving time, see
page 3.13.

3

Buttons

Button Description

• Press to switch between on-line and off-line.

• In menu mode, press to return to ready mode.

You can check the printer status according to the
button backlight.

The printer is on-line and can

On

Green

Blinking

receive data from the
computer.

• When the backlight slowly
blinks, the printer is receiving
data from the computer.

• When the backlight fast
blinks, the printer is receiving
and printing data.

If you want to pause printing,
switch the printer to off-line.

3

The printer stops printing due
to a major error. Check the

On

Orange

Blinking

• The printer is off-line and cannot print.

Off

• Press to enter menu mode.

• In menu mode, press to scroll through the menus.

In menu mode, press to select the displayed
submenu item or confirm the changed setting. You
can see the selected value marked with *.

• The printer is in Power Save mode.
When data is received, it switches to
on-line.

display message. See
page 7.20 for details on the
meaning of the error message.

A minor error occurs and the
printer is waiting an error to be
cleared. Check the display
message. When the problem is
cleared, the printer resumes
printing. If you want to ignore
this warning, press this button.

U

SING THE CONTROL PANEL

3.3

Button Description

In menu mode, press to scroll through submenu
items or setting options. Pressing ❿ moves you to
the next option and pressing ➛ sends you back to
the previous option.

• Press to cancel the current print job.

• In menu mode, press to return to ready mode.

In menu mode, press to go back to the upper menu
level.

Press to enable or disable Toner Save mode.

• If the button backlight is on, the mode is enabled
and the printer uses less toner to print a
document.

• If the button backlight is off, the mode is disabled
and the printer will print in the normal quality.

For more information on the Toner Save mode, see
page 5.9.

Press to enable or disable the double-sided printing.

• If the button backlight is on, the printer print on
both sides of paper with long edge binding.

• If the button backlight is off, the double-side
printing is disabled and the printer prints on one
side of paper.

3.4

U

SING THE CONTROL PANEL

Note: The double-sided printing setting in the
printer driver overrides that on the control panel.

3

Using Control Panel Menus

A number of menus are available to make it easy for you to
change printer settings. The diagram on page 3.6 shows the
menus and all of the menu items available in each menu. The
items in each menu and the values you can select are described
in more detail in the tables beginning on page 3.7.

Accessing Control Panel Menus

You can control your printer from the printer’s control panel. You
can also set the control panel menus while the printer is in use.

1

In ready mode press the Menu button ( ) until you see
the desired menu on the bottom line of the display or Press
the scroll button ( or ) until the desired menu item
displays on the bottom line

3

2

Press the Enter button ( ) to access the menu.

3

Press the scroll button ( or ) until the desired menu
item displays on the bottom line.

4

Press the Enter button ( ) to confirm the selected item.

5

If the selected menu item has submenus, repeat steps 3
and 4.

6

Press the scroll button ( or ) until the desired setting
option displays on the bottom line or enter the required
value.

7

Press the Enter button ( ) to save your input or selection.

An asterisk (
indicating that it is now the default.

8

To exit the menu, press the Upper Level button ( )
repeatedly, or the Cancel button( ).

After 60 seconds of inactivity (no key has been pressed),
the printer automatically returns to ready mode.

) appears next to the selection on the display,

*

N

OTE

:

Duplicate print settings that are selected in the printer

driver override the settings on the control panel.

U

SING THE CONTROL PANEL

3.5

Overview of Control Panel Menus

The control panel menus are used to configure the printer for
your environment. The control panel provides access to the
following menus.

Information

(See page 3.7)
Configuration
Menu Map
Demo Page
PS3 Font List
PCL Font List
EPSON Fonts

Setup

(See page 3.13)
LCD Language
Emulation
Power Save
Auto Continue
Jam Recovery

PCL

(See page 3.16)
Typeface
Symbol
Lines
Pitch
Point Size
Courier

Altitude Adj.
Auto CR
Job Time Out
RS-232C
Maintenance

Paper

(See page 3.7)
Tray Source
Media Size
Custom Width
Custom Height
Media Type
Tray Chaining
WideA4

Printer

(See page 3.13)
Default Set
Current Job

PostScript

(See page 3.17)
Print PS Error

Layout

(See page 3.10)
Orientation
Duplex
Duplex Margin
Simplex Margin
Copies

Graphics

(See page 3.12)
Resolution
Image Enhance
Toner Save
Density

EPSON/IBM

(See page 3.18)
Font
Auto Wrap
Character Set
Character Tab
LPI
Pitch

NETWORK

(See page 3.19)
Config Network
Config TCP
IP Get Method
IP Address
Subnet Mask
Gateway
Config 802.11b
AppleTalk
Netware

3.6

U

SING THE CONTROL PANEL

Config Netware
IPX Frame Type
Reset Network
Default Set
Print Net CFG

3

Information Menu

This menu contains printer information pages that give details
about the printer and its configuration.

Item Explanation

The configuration page shows the

Configuration

Menu Map

printer’s current configuration. See
page 6.2.

The menu map shows the layout and
current settings of the control panel menu
items

3

Demo Page

PS3 Font List
PCL Font List
EPSON Fonts

The demo page allows you to check if
your printer properly performs printing.

The font sample list shows all of the fonts
currently available in the selected
language.

Paper Menu

Use this menu to define all settings relating to print material
input and output, as well as the specific print material you are
using with your printer.

(*: the default setting)

Item Explanation

Values: Auto Select*, Tray 1, MP Tray, Tray 2 ,
Manual Tray

Using this item, you can set the tray you will
use.

Tray Source

• If you select
automatically determine the source.

• Select
the Multi-Purpose Tray. If you select

Manual Tray
Line/Continue

print a page.

• The

Tray 2

the optional Tray2 is installed.

Auto Select

MP Tray

or

, you need to press the

button each time you

item is available only when

, the printer can

Manual Tray

to use

On

U

SING THE CONTROL PANEL

3.7

Item Explanation

Values: Letter, Legal, A4, Executive, JIS B5, ISO
B5, No. 10 Env., Monarch Env., DL Env. , C5 Env.,
C6 Env. , US Folio, A5, Statement, A6, Custom

Media Size

* Letter for USA, A4 for Europe and Asia

Select the paper size currently loaded in the
tray.

Values: A4:210 mm/ Letter:216 mm
* Letter for USA, A4 for Europe and Asia

Custom Width

Custom Height

Media Type

Select the paper size currently loaded in the
tray. This Menu is shown when Media size
value is set up by custom.

•

Custom Width

: Set the custom width,

from 76 to 216 mm

Values: A4:297 mm/ Letter:279 mm
* Letter for USA, A4 for Europe and Asia

Select the paper size currently loaded in the
tray. This Menu is shown when Media size
value is set up by custom.

•

Custom Height

: Set the custom heigh,

from 127 to 356 mm

Values: Off*, Plain Paper, Thick, Thin, Bond,
Color Paper, Card Stock, Labels, Transparency,
Envelope,Preprinted

The Media Type setting lets you specify the
type of print material you are using to get
the best result.

•

Plain Paper

•

Thick

: Select for thick paper

•

Thin

: Select for thin paper

•

Bond

: Select for thick paper.

•

Color Paper

•

Card Stock

•

Labels

•

Transparency

•

Envelope

•

Preprinted

: Select for plain paper.

: Select for coloured paper.

: Select for card stocks.

: Select for labels.

: Select for transparencies.

: Select for envelops.

: Preprinted is for paper with
something else printed on it, such as
letterhead.

3.8

U

SING THE CONTROL PANEL

3

Item Explanation

Values: Off, On*

When you select any other value except

Tray Chaining

WideA4

Auto Select

selected tray is empty, the printer
automatically prints from other trays.

If this menu item is set to

On Line/Continue

in orange and the printer doesn’t work until
you insert paper into the specified tray.

Values: Off*, On

If this menu item is set to
are printed in one line with 10cpi. If set to
Off the standard 76 characters are printed in
one line.

from

Tray Source

Off

button backlight blinks

On

and the

, the

, 80 characters

3

U

SING THE CONTROL PANEL

3.9

Layout Menu

2

5

3

2

5

3

Use the Layout menu to define all settings relating to output.

(*: the default setting)

Item Explanation

Values: Portrait*, Landscape

Choose the default orientation of print image
on the page.

Orientation

Duplex

Portrait

Landscape

Values: Off*, Long Edge, Short Edge

To print on both sides of paper, choose the
binding edge as followings.

Long Edge

•

: Flip on long edge. Prints

pages to read like a book.

•

Short Edge

: Flip on short edge. Prints

pages to read by flipping over like a note
pad.

25

Long Edge in the
Portrait orientation

2

3

Long Edge in the
Landscape orientation

3

5

Short Edge in the
Portrait orientation

Off

Select

3.10

U

SING THE CONTROL PANEL

to print on one side of paper.

Short Edge in the
Landscape orientation

3

Item Explanation

Values: Top/Left:5.0* , Short/Long: 0*

In this menu, you can set the margin of print
materials for double-sided printing.

•

Top Margin

0.0 to 9.9 mm.(increasing by 0.1mm)

: Set the top margin, from

Duplex Margin

Simplex Margin

Copies

•

Left Margin

0.0 to 9.9 mm.(increasing by 0.1mm)

•

Short Binding

the rear side for short binding, from 0.0 to
22 mm.(increasing by 1mm)

•

Long Binding

the rear side for long binding, from 0.0 to
22 mm.(increasing by 1mm)

Values: 0.0*

Set the margin of print materials for
one-sided printing.

Top Margin

•

0.0 to 9.9 inches.
(increasing by 0.1 inches)

Left Margin

•

0.0 to 9.9 inches.
(increasing by 0.1 inches)

Values: 1* ~ 999

Set the default number of copies by
selecting any number from 1 to 999.

: Set the left margin, from

: Set the bottom margin of

: Set the right margin of

: Set the top margin, from

: Set the left margin, from

3

U

SING THE CONTROL PANEL

3.11

Graphics Menu

Use the Graphics menu to change settings affecting the quality
of the printed characters and images.

(*: the default setting)

Item Explanation

Values: 300dpi-Draft, 600dpi-Normal*,
1200dpi-Best

Specify the number of dots printed per inch
(dpi). The higher the setting, the sharper the
clarity of printed characters and graphics.

Resolution

Image Enhance

Toner Save

• Select

300dpi-Draft

to print a draft

document.

• If your print jobs are mostly text, select

600dpi-Normal

for the highest quality

output.

• Select

1200dpi-Best

when your job
contains bitmapped images, such as
scanned photos or some business graphics,
that will benefit from enhanced line
screening.

Values: Normal, Image Enhance, Text Enhance*

This item enhances the print quality.

•

Normal

Image Enhance

•

: Doesn’t enhance the quality.

: Enhances bitmap

images, like scanned pictures.

•

Text Enhance

: Enhances letters and

simple figures.

Values: Off*, On

To get the most from your toner supply, set
this menu to

Off

. If you set this menu to On,

the print quality may be reduced.

3.12

Density

U

SING THE CONTROL PANEL

Values: Light, Medium*, Dark

You can lighten or darken the print on the
page by changing the toner density setting.
The

Medium

best result. Use the

setting usually produces the

Light

toner density

setting to save toner.

3

Printer Menu

This menu allows you to reset the printer settings or cancel the
current job.

Item Explanation

Default Set

Current Job

This menu item allows you to restore the
printer’s factory default settings.

You can cancel the current print job and
remove it from the printer buffer.

Setup Menu

Use the Setup menu to configure a variety of printer features.

(*: the default setting)

Item Explanation

Values: English*, German, French, Italian,
Spanish

LCD Language

The LCD Language setting determines the
language of the text that appears on the
control panel display and information
printing.

3

Emulation

Power Save

Values: Auto*, PCL, HEXDUMP, EPSON, PS3,
IBM ProPrint

The printer language defines how the
computer communicates with the printer.
If you select
the printer language automatically.

Values: Off, 5Minutes*, 10 Minutes, 15 Minutes,
30 Minutes, 45 Minutes, 60 Minutes

When the printer does not receive data for an
extended period of time, power consumption
is automatically lowered. Set how long the
printer waits before going to the power save
state.

Auto

, your printer can change

U

SING THE CONTROL PANEL

3.13

Item Explanation

Values: Off, On*

This item determines whether or not the
printer continues printing when it detects the
paper mismatching to your paper setting.

Off

: If the paper mismatch occurs, the

Auto Continue

•
message will remain on the display and the
printer will remain off-line until you insert
the correct paper.

•

On

: If the paper mismatches, an error
message will display. The printer will go
offline for 30 seconds and automatically
clear the message and continue printing.

Values: Off*, On

This item determines how the printer
behaves when a paper jam occurs.

Jam Recovery

•

Off

: The printer does not reprint pages.
Printing performance might be increased
with this setting.

•

On

: The printer automatically reprints

pages after you clear the paper jam.

3.14

Altitude Adj.

Auto CR

U

SING THE CONTROL PANEL

Values: Low*, High

You can optimise the print quality depending
on the air pressure, such as in a high ground.

Values: LF*, LF+CR

This item allows you to append the required
carriage return to each line feed.

Refer to the following samples:

AA
BB
CC

LF LF+CR

AA
BB
CC

3

Item Explanation

Values: 0 ~ 300 sec *15 sec

You can set the time length the printer waits

Job Time Out

before printing the last page of a print job
that does not end with a command to print
the page.

When a print time-out occurs, the printer
prints the page in the print buffer.

RS-232C

Maintenance

This item is only available if the optional
serial interface card is installed in your
printer. For details, see page E.6.

•

Baud Rate

which data is being sent to or from your
computer using the serial communication.
Note that using a setting higher than
19200 bps with the COM port may cause
unexpected errors in DOS mode.

•

Robust XON

serial communication control on or off.
When this item is set to
sends a continuous stream of XONs to the
computer to indicate that the serial port is
ready to receive more data.

This item allows you to maintain the toner
cartridge.

•

OPC Cleaning

the cartridge and produces a cleaning
sheet with toner debris on it.

•

Fuser Cleaning

inside of the printer and produces a
cleaning sheet with toner debris on it.

•

Remain Toner:

check how much toner are left in the
cartridge.

: Lets you select the rate at

: Turns use of XON/OFF of

On

, the printer

: Cleans the OPC drum of

: Cleans the fuser unit

This item allows you to

3

U

SING THE CONTROL PANEL

3.15

PCL Menu

This menu sets the PCL emulation configuration. You can set the
font type, symbol type, lines per page, and point size.

(*: the default setting)

Item Explanation

Values: PCL1* ~ PCL54

You can select the standard font to be used
in PCL emulation.

• PCL1~PCL7’s interval between letters is

Typeface

fixed, and PCL8~PCL45’s interval is
proportional to the font type and point
size. You can adjust the font size of
PCL1~PCL7 using the
PCL8~PCL45 can do using

Pitch

Point Size

item, and

item (see page 3.17).

• PCL46~PCL54’s interval and point size are
fixed.

Values: ROMAN8 ~ PCCYRIL *PC8

Symbol

Lines

Pitch

This item selects the symbol to be used in
PCL emulation. The symbol is the group of
numbers, marks, and special signs being
used when printing letters.

Values: 5 ~ 128 *60 (Letter), 64 (A4)

This item allows you to set vertical spacing
from 5 to 128 lines for the default paper
size. The lines may differ according to the
paper size and printing orientation.

Values: 0.44 ~ 99.99 (0.01 unit) *10

When you select one between PCL1 and
PCL7 from the

Typeface

menu, you can
determine the font size by setting the
number of characters that will print in one
horizontal inch of type. The default value, 10
is the best size.

3.16

U

SING THE CONTROL PANEL

3

Item Explanation

Values: 4.00 ~ 999.75 (0.25 unit) *12

Point Size

Courier

When you select one between PCL8 and
PCL45 from the
determine the font size by setting the height
of the characters in the font.

Values: Regular*, Dark

This item lets you select the version of
Courier font to use.

Typeface

menu, you can

PostScript Menu

This menu provides you with the Print PS Error menu item.

(*: the default setting)

Item Explanation

Values: Off*, On

3

Print PS Error

You can select whether or not your printer
prints an error list when a PS error occurs.

• Select On to print PS 3 emulation errors.
If an error occurs, the job stops
processing, the error message prints, and
the printer flushes the job.

• If this menu is set to
without an indication of the error.

U

Off

, the job is flushed

SING THE CONTROL PANEL

3.17

EPSON/IBM Menu

This menu sets the EPSON/IBM emulation configuration.

(*: the default setting)

Item Explanation

Values: SANSERIF*, ROMAN

Font

You can select the standard font will use in
EPSON emulation.

Values: On, Off*

Auto Wrap

Character Set

Character Tab.

LPI

This item determines whether or not the
printer automatically performs line feed
when the data overflows the printable area
of the print material.

Values: USA*, FRANCE, GERMANY, UK,
DENMARK1, SWEDEN, ITALY, SPAIN1, JAPAN,
NORWAY, DENMARK2, SPAIN2, LATIN

This item
set of the desired language

Values: ITALIC, PC437US*, PC850

This item

Values: 6*, 8

You can

allows you to select a character

.

selects the character set.

set the number of lines printed in

one vertical inch.

Values: 10*, 12, 17.14, 20

3.18

Pitch

U

SING THE CONTROL PANEL

You can determine the font size by setting
the number of characters that will print in
one horizontal inch of type.

3

Network Menu

This menu lets you set the network interface card’s configuration

(*: the default setting)

Item Explanation

Values: Yes, No*

Set whether or not you want to configure

Config Network

Config TCP

network values.

If you select
are available : Config TCP, Config

802.11b, AppleTalk, Netware and Config
Netware menu.

Values: Yes, No*

Select whether you want to set the IP
address item or not.

If you select
are available : IP Get Method, IP Address,
Subnet Mask and Gateway menu.

Yes

, the following options

Yes

, the following options

.

3

IP Get Method

IP Address

Values: Static*, BOOTP, DHCP

You can set this item only when you set

Config TCP

•

Static

subnetmask, and gateway manually.

•

BOOTP

address to you automatically.

•

DHCP

address to you automatically.

You can select this item only when you
set

IP Get Method

lets you enter the IP address manually.
Press the scroll button to set the value of
the 1st byte between 0 and 255, and
then press the

For the 2nd to the 4th byte, you can set
the value in the same way.

to

Yes

.

:You can enter IP address,

:The BOOTP server allots the IP

: The DHCP server allots the IP

to

Enter

Static

button.

. This item

U

SING THE CONTROL PANEL

3.19

Item Explanation

Subnet Mask

Gateway

You can set this item only when you set

IP Get Method

to

Static

. This item lets
you enter the subnet mask manually.
Press the scroll button to set the value of
the 1st byte between 0 and 255, and
then press the

Enter

button.

For the 2nd to the 4th byte, you can set
the value in the same way.

You can set this item only when you set

IP Get Method

to

Static

. This item lets
you enter the gateway manually. Press
the scroll button to set the value of the
1st byte between 0 and 255, and then

Enter

press the

button.

For the 2nd to the 4th byte, you can set
the value in the same way.

Values: Yes, No*

Configure the Wireless Network
environments.

Config 802.11b

AppleTalk

Netware

If you select

Yes

, the following options
are available : SSID, Operation Mode,
Channel, Authentication, Encryption,
Using Key, KeyType and Key

See “Configuring the Wireless Network”
on page D.12

Values: On*, Off

This item lets you select whether or not
you use the AppleTalk protocol. Select

On

to use the protocol

Values: On*, Off

This item selects whether you want to
use the Netware protocol.

If you select

Config Netware

In the

On

, you can access the

menu item.

Config Netware

menu, you can
specify the frame type parameter used
on your network.

3.20

U

SING THE CONTROL PANEL

3

Item Explanation

Config Netware

Values: Yes, No*

You can set this item only when you set

Netware

select whether or not you set the frame
type parameter.

If you select
option appears on the display.

to On. This item lets you

Yes

, the IPX Frame Type

IPX Frame Type

Reset Network

Default Set

Values:Auto*,EN_8022,EN_8023,EN_II,
EN_SNAP

You can select this item only when you
set

Config Netware

lets you select IPX Frame Type.

Auto

•

•

•

•

•

This item reboots the network interface
card.

This item restores the factory default of
the network configuration. This setting
will only take effect after you have reset
the printer.

:You can set the frame type

automatically.

EN_8022

IEEE 802.2 frame type.

EN_8023

IEEE 802.3 frame type.

EN_II

ETHERNET II frame type.

EN_SNAP

SNAP frame type.

: Select this value to use the

:Select this value to use the

:Select this value to use the

:Select this value to use the

to

Yes

. This item

3

Print Net CFG

This item print a page showing the
network parameters you set.

U

SING THE CONTROL PANEL

3.21

M

EMO

3.22

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SING THE CONTROL PANEL

4

USING PRINT MATERIALS

This chapter will help you understand types of paper you
can use with your printer and how to properly load paper in
the different paper trays for the best print quality.

This chapter includes:

• Choosing Paper and Other Materials

• Selecting the Output Location

• Loading Paper

• Printing on Envelopes

• Printing on Labels

• Printing on Transparencies

• Printing on Preprinted Paper

• Printing on Card Stock or Custom-sized Materials

Choosing Paper and Other Materials

You can print on a variety of print materials, such as plain paper,
envelopes, labels, transparencies and so on. See “Paper
Specifications” on page F.3. To get the best possible print
quality, use only high-quality copier-grade paper.

When you choose print materials, consider the following:

• Desired outcome: The paper you choose should be
appropriate for the project.

• Size: You can use any size paper that fits easily within the
paper adjusters of the paper tray.

• Weight : Your printer supports paper weight as follows:

-16~28 lbs (60~105 g/m

optional Tray2

-16~43 lbs (60~163 g/m

• Brightness: Some papers are whiter than others and
produce sharper, more vibrant images.

• Surface smoothness: The smoothness of the paper affects
how crisp the printing looks on the paper.

2

) bond for the Tray1 or

2

) bond for the Multi-Purpose Tray

C

AUTION

specification listed in the paper specification can cause problems
that may require service. This service is not covered by the
warranty or service agreements.

:

Using a material that does not conform to the

4.2

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SING PRINT MATERIALS

Sizes and Capacities

Size

Plain Paper

Letter (8.5 x 11 in.)
Legal (8.5 x 14 in.)
Executive (7.25 x 10.5 in.)
US Folio (8.5 x 13 in.)
A4 (210 x 297 mm)
JIS B5 (182 x 257 mm)
A5 (148 x 210 mm)
A6 (105 x 148 mm)
Statement (5.5 x 8.5 in.)

Envelopes

No. 10 (4.12 x 9.5 in.)
Monarch (3.87 x 7.5 in.)
C5 (162 x 229 mm)
C6 (114 x 162 mm)
DL (110 x 220 mm)
ISO B5 (176 x 250 mm)

Input Source/Capacity

Tray1 or

optional Tray2

500
500
500
500
500
500
200

-

-

-

-

-

-

-

-

Multi-

Purpose Tray

100
100
100
100
100
100
100
100
100

10
10
10
10
10
10

*a

Manual

Feed

1
1
1
1
1
1
1
1
1

1
1
1
1
1
1

4

Labels

Letter (8.5 x 11 in.)
A4 (210 x 297 mm)

Transparencies*

Letter (8.5 x 11 in.)
A4 (210 x 297 mm)

Card stocks*

Bond*

*a. Depending on paper thickness, the maximum capacity may be reduced.
*b. If you are experiencing excessive jamming, feed one sheet at a time through the

*b

b

b

Multi-Purpose Tray.

-

-

b

-

-

-

-

25
25

50
50

10 1

10 1

1
1

1
1

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SING PRINT MATERIALS

4.3

Guidelines for Paper and Special Materials

When selecting or loading paper, envelopes, or other special
materials, keep these guidelines in mind:

• Attempting to print on damp, curled, wrinkled, or torn paper
can cause paper jams and poor print quality.

• Use cut-sheet paper only. You cannot use multi-part paper.

• Use only high-quality, copier grade paper for the best print
quality.

• Do not use paper that has been already printed on or that has
been fed through a photocopier.

• Do not use paper with irregularities, such as tabs or staples.

• Do not attempt to load any tray during printing and never
overfill the tray. This could cause a paper jam.

• Avoid paper with embossed lettering, perforations, or texture
that is too smooth or too rough.

• Coloured paper should be of the same high quality as white
photocopy paper. The pigments must withstand the printer’s
fusing temperature of 400°F (205°C) for 0.1 second without
deterioration. Do not use paper with a coloured coating that
was added after the paper was produced.

• Preprinted forms must be printed with nonflammable, heat­resistant ink that do not melt, vaporize, or release hazardous
emissions when subject to the printer’s approximately 400°F
(205°C) fusing temperature for 0.1 second.

• Store paper in its ream wrapper until ready to use. Place
cartons on pallets or shelves, not on the floor.

• Do not place heavy objects on top of the paper, whether it is
packaged or unpackaged.

• Keep paper away from moisture, direct sunlight or other
conditions that can cause it to wrinkle or curl.

4.4

U

SING PRINT MATERIALS

Selecting the Output Location

The printer has two output locations; the rear output tray and
the top output tray.

Top output tray

Rear output tray

To use the top output tray, be sure that the rear output tray is
closed. To use the rear output tray, open it.

N

OTES

:

• If paper coming out of the top output tray has problems, such as
excessive curl, try printing to the rear output tray.

• To avoid paper jams, do not open or close the rear output tray
while the printer is printing.

4

Printing to the Top Output Tray

The top output tray collects paper face-down, in correct order.
The top output tray should be used for most print jobs.

N

OTE

:

If you continuously print many pages, the surface of the
output tray may become hot. Be careful not to touch the surface,
especially for children.

U

SING PRINT MATERIALS

(Face down)

4.5

Printing to the Rear Output Tray

(Face up)

The printer always prints to the rear output tray if it is open.
Paper comes out of the printer face-up, with the last page on
top.

Printing from the Multi-Purpose Tray to the rear output tray
provides the straight paper path. Opening the rear output tray
might improve output quality with the following:

• over 100 sheets of paper continuously

• envelopes

• labels

• small custom-size paper

• postcards

• paper lighter than 60 g/m

2

(16 lb) or heavier than 105 g/m

2

(28 lb)

• transparencies: some special transparencies may have

stacking problem by curl. In that case, please use the top
output tray (face down).

4.6

To open the rear output tray:

1

C

AUTION

your printer is hot when powered. Be careful not to be burned
when accessing this area.

U

SING PRINT MATERIALS

Open the rear door by pulling it down. The cover functions
as the output tray.

:

The fusing area at the rear portion of the inside of

2

Pull the extender to extend the output tray to its full-length
position to hold longer paper.

3

If you do not want to stack the printed pages on the rear
output tray, slide the extender to its place and close the
tray. The pages will stack on the top output tray.

N

OTE

:

The rear output tray can hold up to 100 sheets of paper. If
the tray is overloaded with printed pages, it may fall from the
printer. Remove the pages so that the tray is not overloaded.

4

Loading Paper

Proper paper loading helps prevent paper jams and ensure
trouble-free printing. Do not remove the paper tray while a job
is printing. Doing so may cause a paper jam. See “Sizes and
Capacities” on page 4.3 for acceptable paper size and capacities
for each tray.

The paper level bar on the front of the paper tray(s) shows the
amount of paper currently left in the tray. When the tray is
empty, the indicator of the bar is lowered.

Paper full

Paper empty

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SING PRINT MATERIALS

4.7

Using the Tray1 or the Optional Tray2

The Tray1 and the optional Tray2 can hold up to 500 sheets of
paper. See “Sizes and Capacities” on page 4.3 for acceptable
paper size and capacities of each tray.

Tra y1

Optional Tray2

Load a stack of paper into the tray and print. For details about
loading paper in the Tray1 or the optional Tray2, see “Loading
Paper” on page 2.6.

Using the Multi-Purpose Tray

Multi-Purpose Tray is located in the front of your printer. It can
be closed when you are not using it, making the printer more
compact.

Multi-Purpose Tray

The Multi-Purpose Tray can hold several sizes and types of
paper, such as transparencies, cards and envelopes. You may
also want to use the Multi-Purpose Tray for single page print jobs
on letterheads, coloured paper for use as separator sheets, or
other special materials that you do not normally keep in the
paper tray. You can load approximately 100 sheets of plain
paper, 10 envelopes, 50 transparencies, 10 card stocks or 25
labels at a time.

4.8

U

SING PRINT MATERIALS

• Load only one size of print material at a time in the

Multi-Purpose Tray.

• To prevent paper jams, do not add paper when there is still

paper in the Multi-Purpose Tray. This also applies to other
types of print materials.

• Print materials should be loaded face up with the top edge

going into the Multi-Purpose Tray first and be placed on the
centre of the tray.

• Do not place objects on the Multi-Purpose Tray. Also avoid

pressing down or applying excessive force on it. The tray may
fall apart from the printer.

To load paper in the Multi-Purpose Tray:

1

Pull the Multi-Purpose Tray down towards you.

4

2

Slide the extender to extend the tray to its full-length
position to hold longer paper.

U

SING PRINT MATERIALS

4.9

3

Prepare a stack of paper for loading by flexing or fanning
them back and forth. Straighten the edges on a level
surface.

4

Place paper on the centre of the tray with the print side
face up.

If you want to print on previously printed paper from the
Multi-Purpose Tray, the printed side should be facing down
with an uncurled edge to the printer. If you experience
problems with paper feed, turn the paper around.

N

OTE

:

Make sure that you have not loaded too much print
materials. The print material buckles if you load a stack that is too
deep or push it in too far.

4.10

U

SING PRINT MATERIALS

5

Slide the paper width guide and adjust it against the stack
of print material without bending.

Now, the display on the front panel prompts you to confirm
the paper size in the Multi-Purpose Tray.

N

OTE

:

Your printer cannot automatically detect the size of paper
loaded in the Multi-Purpose Tray. Configuring the Multi-Purpose
Tray with the correct paper size allows you to select paper by size
rather than paper source when you print from your software
application. You do not have to check which paper is loaded in the
Multi-purpose Tray before printing.

4

6

Press the scroll button ( or ) until the size of paper
you loaded appears on the bottom line of the display.

7

Press the Enter button ( ). Now, you are ready to print.

8

When you print a document, configure the paper source and
type in the software application.

For information about setting on the control panel, see
page 3.5.

U

SING PRINT MATERIALS

4.11

9

After printing, push the extender back to its place and close
the Multi-Purpose Tray.

Using the Manual Feed Mode

If you select Manual Feed in the Source option when changing
print settings, you can manually load a sheet of print material in
the Multi-Purpose Tray. Manually loading paper can be helpful
when you want to check the print quality after each page is
printed.

This loading procedure is almost the same as the procedure for
loading in the Multi-Purpose Tray, except you load paper
sheet-by-sheet in the Tray, send print data to print the first
page, and press the On Line/Continue button ( ) on the
control panel to print each following page.

1

Load a sheet of print material on the centre of the
Multi-Purpose Tray with the print side up.

4.12

2

U

SING PRINT MATERIALS

Slide the paper width guide and adjust it against the
material without bending.

3

When you print a document, you must select Manual Feed
for Source from the software application, and then select
the correct paper size and type.

4

Print a document.

The display shows a message prompting you to load paper
and press the On Line/Continue button ( ).

4

5

Press the On Line/Continue button ( ).

The printer picks up the paper and prints. After one page is
printed, the message appears again.

6

Insert the next sheet into the Multi-Purpose Tray and press
the On Line/Continue button ( ).

Repeat this step for every page to be printed.

U

SING PRINT MATERIALS

4.13

Printing on Envelopes

Guidelines

• Only use envelopes recommended for laser printers. Before
loading envelopes in the Multi-Purpose Tray, make sure that
they are undamaged and are not stuck together.

• Do not feed stamped envelopes.

• Never use envelopes with clasps, snaps, windows, coated
lining, or self-stick adhesives. These envelopes may severely
damage the printer.

1

Open the Multi-Purpose Tray and slide the extender to its
full-length position.

4.14

2

U

SING PRINT MATERIALS

Open the rear output tray and pull the extender.

3

Flex or fan the edge of the envelope stack to separate the
pages before loading.

4

Load the envelopes onto the Multi-Purpose Tray with the
flap side down.

The stamp area is on the left side and the end of the
envelope with the stamp area enters the tray first.

4

5

Adjust the guide to the edge of the envelope stack.

U

SING PRINT MATERIALS

4.15

6

When you print on envelopes, configure the paper source,
type and size properly in the software application. For
details, see page 5.7.

For details about setting on the control panel, see page 3.5.

7

After printing, close the Multi-Purpose Tray and the rear
output tray.

4.16

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SING PRINT MATERIALS

Printing on Labels

Guidelines

• Only use labels recommended for laser printers.

• Verify that the labels’ adhesive material can tolerate fusing
temperature of 200°C (392°F) for 0.1 second.

• Make sure that there is no exposed adhesive material
between the labels. Exposed areas can cause labels to peel
off during printing, which can cause paper jams. Exposed
adhesive can also cause damage to printer components.

• Do not feed a sheet of label through the printer more than
once. The adhesive backing is designed for one pass through
the printer.

• Do not use labels that are separating from the backing sheet
or are wrinkled, bubbled, or otherwise damaged.

1

Open the Multi-Purpose Tray and the rear output tray.

4

2

Load labels with the print side up. Adjust the guide to fit
the width of the labels.

U

SING PRINT MATERIALS

4.17

3

When you print on labels, configure the paper source, type
and size properly in the software application. For details,
see page 5.7.

For details about setting on the control panel, see page 3.5.

4

After printing, close the Multi-Purpose Tray and the rear
output tray.

N

OTE

:

To prevent labels from sticking, do not let the printed label

sheets stack up as they are printed out.

4.18

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SING PRINT MATERIALS

Printing on Transparencies

Guidelines

• Only use transparencies recommended for use in laser
printers.

• Ensure that transparencies are not wrinkled, curled, or have
any torn edges.

• Hold the transparencies by the edges and avoid touching the
print side. Oils deposited on the transparency can cause print
quality problems.

• Be careful not to scratch or leave fingerprints on the print
side.

1

Open the Multi-Purpose Tray and the rear output tray.

4

2

Load transparencies with the print side up, and the top
with the adhesive strip entering the printer first.

Adjust the guide to fit the width of the transparencies.

U

SING PRINT MATERIALS

4.19

3

When you print on transparencies, configure the paper
source, type and size properly in the software application.
For details, see page 5.7.

For details about setting on the control panel, see page 3.5.

4

After printing, close the Multi-Purpose Tray and the rear
output tray.

N

OTES

:

• If you print on thin transparencies to the rear output tray, they
can be curled. In this case, use the top output tray. If the
problem persists, check if your transparencies meets the
printer’s specifications.

• To prevent transparencies from sticking, do not let the printed
sheets stack up as they are printed out.

• Place transparencies on a flat surface after removing them from
the printer.

4.20

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SING PRINT MATERIALS

Printing on Preprinted Paper

Preprinted paper is paper that has some type of printing placed
on it before it is sent through the printer (paper that has a
preprinted logo at the top of the page, for example).

Guidelines

• Letterheads must be printed with heat-resistant ink that will
not melt, vaporize, or release hazardous emissions when
subjected to the printer’s fusing temperature of 400 °F
(205 °C) for 0.1 second.

• Ink on letterheads must be non-flammable and should not
adversely affect any printer rollers.

• Forms and letterheads should be sealed in a moisture-proof
wrapping to prevent changes during storage.

• Before you load preprinted paper as forms and letterheads,
verify that the ink on the paper is dry. During the fusing
process, wet ink can come off preprinted paper.

1

Load letterheads into the tray you want to use, as shown in
the figures below. Adjust the guides to fit the width of the
paper stack.

4

Load with the design face
down, bottom edge
towards the printer.

Load with the design face
up, top edge towards the
printer.

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SING PRINT MATERIALS

4.21

2

When you print, configure the paper source, type and size
properly in the software application. For details, see
page 5.7.

For details about setting on the control panel, see page 3.5.

Printing on Card Stock or Custom-sized Materials

Postcards, 3.5 by 5.83 in. (index) cards and other custom-sized
materials can be printed with your printer. The minimum size is
76 by 127 mm (3 by 5 in.) and the maximum size is 216 by
356 mm (8.5 by 14 in.).

Guidelines

• Always insert the short-edge into the Multi-Purpose Tray first.
If you want to print in landscape mode, make this selection
through your software. Inserting paper long-edge first may
cause a paper jam.

• Do not load more than 10 cards into the Multi-Purpose Tray at
a time.

• Do not print on media smaller than 76 mm (3 in.) wide or
127 mm(5 in.) long.

• Set margins at least 6.4 mm (0.25 in.) away from the edges
of the material in the software application

4.22

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SING PRINT MATERIALS

1

Open the Multi-Purpose Tray and the rear output tray.

2

Load print material with print side up and short edge first.
Adjust the guide to fit the width of the material stack.

3

When you print, configure the paper source, type and size
properly in the software application. For details, see
page 5.7.

N

OTE

:

If the size of your print material is not listed in the

box in the

Custom button and set the size manually. See page 5.7.

Paper

tab of the printer driver properties, click the

Size

4

C

AUTIONS

is too thin, a paper jam may occur. Use the card stock heavier than
105g/m

For details about setting on the control panel, see page
page 3.5.

4

After printing, close the Multi-Purpose Tray and the rear
output tray.

:

When you use

2

76 by 127 mm

U

(3 by 5 in. )paper and it

SING PRINT MATERIALS

4.23

M

EMO

4.24

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SING PRINT MATERIALS

5

PRINTING TASKS

This chapter explains the printing options and common
printing tasks.

This chapter includes:

• Printing a Document

• Setting Paper Properties

• Using the Toner Save Mode

• Printing on Both Sides of Paper

• Printing Multiple Pages on One Sheet of Paper
(N-Up Printing)

• Printing the Reduced or Enlarged Document

• Fitting Your Document to a Selected Paper Size

• Printing Posters

• Printing Booklets

• Using Watermarks

• Using Overlays

• Setting Graphic Properties

• Using Output Options

Printing a Document

The following procedure describes the general steps required for
printing from various Windows applications. The exact steps for
printing a document may vary depending on the application
programme you are using. Refer to the User’s Guide of your
software application for the exact printing procedure.

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:

For detailed information about printing from a Macintosh

computer, see Appendix A, "Using Your Printer with a Macintosh."

1

Open the document you want to print.

2

Select Print from the File menu. The Print window is
displayed (It may look slightly different depending on your
application).

The basic print settings are selected within the Print
window. These settings include the number of copies and
print range.

Make sure that your
printer is selected.

Windows 98

3

To take advantage of the printer features provided by your
printer, click Properties in the application’s print window
and go to Step 4.

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RINTING TASKS

If you see Setup, Printer or Options, click that button
instead. Then click Properties in the next screen.

4

Now you see the TallyGenicom 9025 PCL 6 Properties
window, which allows you to access all the information you
will need when using your printer.

The Layout tab is first displayed.

The preview image
shows the sample page
with the settings you
currently specified.

5

If necessary, select the Orientation option.

The

Orientation

which information is printed on a page.

• Portrait

• Landscape
spreadsheet style.

•

If you want to rotate the page in 180 degrees, select

180 Degrees

5

From the Paper tab, select the paper source, size and type.
For further details, see page 5.7.

prints across the width of the page, letter style.

option allows you to select the direction in

prints across the length of the page,

.

Landscape

Portrait

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Rotate

5.3

6

Click other tabs on the top of the TallyGenicom 9025 PCL 6
Properties window to access other features, if needed.

7

When you complete setting the properties, click OK until
the Print window is displayed.

8

Click OK to start printing.

Notes:

• Most Windows applications will override settings you specify in
the printer driver. Change all print settings available in the
software application first, and change any remaining settings
using the printer driver.

• The settings you change remain in effect only while you are
using the current programme. To make your changes
permanent, make them in the
procedure:

1. Click the Windows Start menu.

2. For Windows 95/98/Me/NT 4.0/2000, select Settings and

then Printers.
For Windows XP, select

3. Select the TallyGenicom 9025 PCL 6 printer.

4. Click the right mouse button on the printer icon and:

• In Window 95/98/Me, select Properties.

• In Windows 2000/XP, select Print Setup or select
Properties and click Printing Preferences.

• In Windows NT 4.0, select Document Default.

5. Change the settings on each tab, and click OK.

Printers

folder. Follows this

Printers and Faxes

.

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RINTING TASKS

Cancelling a Print Job

There are two ways to cancel a print job.

To stop a print job from the control panel:

Press the Cancel button ( ).

The printer will finish printing the page that is moving through
the printer and delete the rest of the print job. Pressing the
button cancels only the current job in the printer. If more than
one print job is in the printer memory, the button must be
pressed once for each job.

To stop a print job from the Printers folder:

1

From the Windows Start menu, select Settings.

2

Select Printers to open the Printers window, and
double-click the TallyGenicom 9025 PCL 6 icon.

3

From the Document menu, select Cancel Printing
(Windows 9x/Me) or Cancel (Windows NT 4.0/2000/XP).

Windows 98

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5.5

Using a Favorite Setting

The Favorites option, which is visible on each properties tab,
allows you to save the current properties settings for future use.

To save a Favorites item:

1

Change the settings as needed on each tab.

2

Enter a name for the item in the Favorites input box.

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RINTING TASKS

3

Click Save.

To use a saved setting, just select the item from the Favorites
drop down list.

To delete a Favorites item, select it from the list and click
Delete.

You can also restore the printer driver’s default settings by
selecting <Printer Default> from the list.

Using Help

Your printer has a help screen that can be activated by the Help
button in the printer’s properties window. These help screens
give detailed information about the printer features provided by
the printer driver.

You can also click from the upper right hand corner, and then
click on any setting.

Setting Paper Properties

Use the following options to set the basic paper handling needs
when you access the printer properties. See page 5.2 for more
information about accessing printer properties.

Click the Paper tab to access various paper properties.

1

2

3
4

5

5

Property Description

1

2

Copies

Size

Copies

copies to be printed. You can enter up to 999.

The
of paper loaded in the tray.

allows you to choose the number of

Size

option allows you to choose the size

If the required size is not listed in the
box, click

Custom

. When the Custom Page

Size window appears, set the paper and click

Ok

. The size setting appears in the

so that you can select it.

Size

Size

list

Enter the custom
name you want to
use.

Enter the paper
size.

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5.7

Property Description

3

Source

4

Type

Make sure that

Source

is set to the

corresponding paper tray.

Manual Feed

The

source is used when
printing to special materials. You have to load
one sheet at a time into the Multi-Purpose
Tray. See page 4.12.

If the paper source is set to

Auto Select

,
the printer automatically picks up print
materials according to the following order:
Multi-Purpose Tray, Tray1, Optional Tray2.

Make sure that

Default

. If you load a different type of print

Type

is set to

Printer

materials, select the corresponding paper
type. For more information on print
materials, refer to Chapter 4, "Using Print
Materials."

If you use cotton paper, set the paper type to

Thick

for the best printing.

To use recycled paper, which weights from
20lb to 24lb, or other colored paper, select

Color paper

.

5

First Page

This property allows you to print the first
page using a different paper type from the
rest of the document. You can select the
paper source for the first page.

For example, load thick stock for the first
page into the Multi-Purpose Tray, and plain
paper into the Tray1. Then, select
the

Source

Tray

in the

option and

First Page

Multi-purpose

option.

Tray1

in

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Using the Toner Save Mode

Toner Save mode allows the printer to use less toner on each
page. Using this mode will extend the life of your toner cartridge
and reduce your cost per page, but will reduce the print quality.
This setting is not available with the 1200 dpi setting.

There are three ways to enable Toner Save mode:

Using the control panel button

Press the Toner Save button ( ) on the control panel. The
printer must be in ready mode; the On Line/Continue button
( ) is on in green and “Ready” is shown on the display.

• If the button backlight is on, the mode is enabled and the
printer uses less toner to print a page.

• If the button backlight is off, the mode is disabled and the
printer prints in normal mode.

Using the control panel menu

You can set the Toner Save item in the Graphics menu to turn
the Toner Save mode on or off.

5

For further details about using the control panel menu, see
page 3.5.

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RINTING TASKS

5.9

From the software application

1

When you change the print settings from your software
application, access the printer properties. See page 5.2.

2

Click the Graphics tab, and select the Toner Save Mode
option. You can select from:

• Printer Setting: If you select this option, the Toner Save
feature is determined by the setting you’ve made on the
control panel of the printer.

• On: Select this option to allow the printer to use less
toner on each page.

• Off: If you don’t need to save toner to print a document,
select this option.

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3

Click OK.

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The setting in the software application overrides that on

the control panel.

Printing on Both Sides of Paper

You can print on both sides of paper. Before printing, decide on
which edge you will be binding your finished document.
The binding options are:

• Long Edge, which is the conventional layout used in book
binding.

• Short Edge, which is the type often used with calendars.

2

2

3

3

25

Long Edge

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3

5

3

5

2

Short Edge

• Do not print on both sides of labels, transparencies, envelopes,
or thick paper. Damage to the printer and paper jamming might
result.

• To use the double-sided printing, you can use only the following
paper size: A4, Letter, Legal and Folio.

• Paper jam occurs if duplexing with rear tray open.

5

5

There are three ways to enable or disable the double-sided
printing:

Using the control panel button

Press the Duplex button ( ) on the control panel.

• If the button backlight is on, the printer prints on both sides
of paper with long edge binding by the default setting.

• If the button backlight is off, the printer prints on one side of
paper.

Using the control panel menu

You can use the Duplex item in the Layout menu for
double-sided printing. After setting the item, set the Duplex
Margin item in the same menu, if necessary.

For further details about using the control panel menu, see
page 3.5.

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5.11

From the software application

1

When you change the print settings from your software
application, access the printer properties. See page 5.2.

2

From the Layout tab, select the paper orientation.

3

From the Double-sided Printing section, select the
desired binding option.

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4

Click the Paper tab and select the paper source, size and
type.

5

Click OK and print the document.

The printer prints on both sides of paper.

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The setting in the software application overrides that on

the control panel.

Printing Multiple Pages on One

1 2

3 4

Sheet of Paper

You can select the number of pages to print on a single sheet of
paper. To print more than one page per sheet, the pages will
appear decreased in size and arranged on the sheet. You can
print up to 16 pages on one sheet.

1

To change the print settings from your software application,
access the printer properties. See page 5.2.

2

From the Layout tab, choose Multiple Pages per Side in
the Type drop-down list.

3

Select the number of pages you want to print per sheet
(1, 2, 4, 6, 9 or 16) in the Pages per Side drop-down list.

(N-Up Printing)

5

4

Select the page order in the Page Order drop-down list,
if necessary.

132

4

Right, Then
Down

Check Print Page Border to print a border around each
page on the sheet. Print Page Border is enabled only if
the pages per sheet is 2, 4, 6, 9 or 16.

123

4

Down, Then
Right

241

3

Left, Then
Down

341

2

Down, Then
Left

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5.13