Taiden HCS-3900 series, HCS-3900MA/20, HCS-3900MB/20, HCS-3900ME, HCS-3900MA Operating Manual

HCS-3900 Series Economical Digital Conference System

Installation and Operating Manual

V 1.1

Economical Digital Conference System

I

Remark:

 All rights reserved for translation, reprint or reproduction

 Contents may change without prior announcement

 All technical specifications are guideline data and not guaranteed features

 Taiden Co., Ltd. is not responsible for any damage caused by improper use of this manual

 The equipment must be connected to earth!
 This product conforms to the rules of the European directive 2004/108/EC.
 To protect your hearing, avoid high pressure level on earphones. Adjust to a lower and convenient level.
 If any detailed information is needed, please contact your local agent or TAIDEN service center in your region.

Any feedback, advice and suggestion about the products is appreciated

 TAIDEN is the registered trademark of TAIDEN Co., Ltd.

II

Important Safety Instructions

1. Read these instructions.

2. Keep these instructions.

3. Heed all warnings.

4. Follow all instructions.

5. The apparatus shall not be exposed to dripping or

splashing and that no objects filled with liquids, such

as vases, shall be placed on the apparatus.

6. The MAINS plug serving as a disconnection device

should be easy to operate.

7. The apparatus should be connected to the MAINS

socket-outlet with protective earth.

8. Clean only with dry cloth.

9. Do not block any ventilation openings. Install in

accordance with the manufacturer’s instructions.

10. Do not install near any heat sources such as radiators,

heat registers, stoves, or other apparatus (including

amplifiers) that produce heat.

11. Do not defeat the safety purpose of the polarized or

grounding-type plug. A polarized plug has two blades

with one wider than the other. A grounding type plug

has two blades and a third grounding prong. The wide

blade and the third prong are provided for your safety.

If the provided plug does not fit into your outlet,

consult an electrician for replacement of the obsolete

outlet.

12. Protect the power cord from being walked on or

pinched particularly at plugs, convenience

receptacles, and the point where they exit from the

apparatus.

13. Only use attachments/accessories specified by the

manufacturer.

14. Use only with the cart, stand, tripod, bracket, or table

specified by the manufacturer, or sold with the

apparatus. When a cart is used, use caution when

moving the cart/apparatus combination to avoid injury

from tip-over.

15. Unplug this apparatus during lightning storms or

when unused for long periods of time.

16. Refer all servicing to qualified service personnel.

Servicing is required when the apparatus has been

damaged in any way, such as power-supply cord or

plug is damaged, liquid has been spilled or objects

have fallen into the apparatus, the apparatus has

been exposed to rain or moisture, does not operate

normally, or has been dropped.

17. Do not place the equipment on any uneven or

unstable stand; original product package or

appropriate package should be used to avoid damage

caused by strong impacts during transportation.

18. Power supply cords:

AC 100 V-120 V 60 Hz or AC 220 V-240 V 50 Hz

19. The quantity of connected transceivers in one system

should not exceed prescribed quantity. For service,

please contact the nearest TAIDEN Service Center.

20. All TAIDEN products are guaranteed for definite time

(see the WARRANTY CARD for details) excluding the

following cases:

A. All damage or malfunction caused by human

negligence;

B. Damage or malfunction caused by improper

operating by operator;

C. Parts damage or loss caused by disassembling

the product by non-authorized personnel.

21. Use ONLY specified connection cable to connect the

system equipment.

22. Upon receipt of the product, please fill out the

Warranty Card enclosed and post it to TAIDEN

Service Center nearby in your region.

The lightning flash with an arrowhead symbol, with

an equilateral triangle, is intended to alert the user

to the presence of uninsulated ‘dangerous voltage’

within the products enclosure that may be of

sufficient magnitude to constitute a risk of electric
shock to persons.

The exclamation mark within an equilateral triangle

is intended to alert the user to the presence of

important operating and maintenance (servicing)

instructions in the literature accompanying the
appliance.

CAUTION: To reduce the risk of electric shock,

DO NOT open covers, no useable serviceable

parts inside. Refer servicing to qualified service

personnel only.

CAUTION: DO NOT use alcohol, ammonia or

petroleum solvents or abrasive cleaners to

clean the devices.

III

Important Safety Instructions

Attention: Installation should be performed by

qualified service personnel only in accordance

with the National Electrical or applicable local

codes.

Power Disconnect: Units with or without ON – OFF

switch have power supplied to the unit whenever

the power cord is inserted into the power source;

however, the unit is operational only when the ON

– OFF switch is in the ON position. The power cord
is the main power disconnect for all units

WARNING: The apparatus should be

connected to a mains socket outlet with a

protective earthing connection.

WARNING: To reduce the risk of fire or

electric shock, DO NOT expose units to rain

or moisture.

IV

Contents

000000Installation & User Guide.......................................................................................................... VI

111111Chapter 1: Introduction...............................................................................................................1

11.1 Summary...........................................................................................................................................................1

11.2 System equipment ............................................................................................................................................2

11.3 Web control.......................................................................................................................................................3

11.4 Functions and features .....................................................................................................................................4

222222Chapter 2: Conference main unit................................................................................................5

12.1 Economical digital conference system main unit..............................................................................................6

42.1.1 Functions and instructions...........................................................................................................................................6

42.1.2 Installation and connection..........................................................................................................................................8

42.1.3 Configuration and operation ........................................................................................................................................9

12.2 Extension unit .................................................................................................................................................18

42.2.1 Functions and instructions.........................................................................................................................................18

42.2.2 Installation .................................................................................................................................................................19

333333Chapter 3: Conference units.....................................................................................................20

13.1 Overview .........................................................................................................................................................20

13.2 Functions and instructions ..............................................................................................................................21

13.3 Connection......................................................................................................................................................22

43.3.1 Connecting to the CMU .............................................................................................................................................22

43.3.2 Connection between conference units ......................................................................................................................22

43.3.3 Connection between conference units ......................................................................................................................22

13.4 Operation ........................................................................................................................................................23

43.4.1 Delegate unit .............................................................................................................................................................23

43.4.2 Chairman unit............................................................................................................................................................25

444444Chapter 4: System connection .................................................................................................26

24.1 Summary.........................................................................................................................................................26

54.1.1 Connection principles ................................................................................................................................................26

54.1.2 Connection cables.....................................................................................................................................................26

54.1.3 Extension cable.........................................................................................................................................................26

24.2 Connection between the CMU and the contribution units ..............................................................................27

24.3 Connection between CMU and automatic video tracking system ..................................................................28

24.4 Connection between CMU and network central control system.....................................................................29

555555Chapter 5 Web control..............................................................................................................30

25.1 Login and exit..................................................................................................................................................30

25.2 Conference management ...............................................................................................................................31

55.2.1 Assign Unit ID to Delegate ........................................................................................................................................31

55.2.2 Speaking and Request List........................................................................................................................................32

55.2.3 CMU Setting..............................................................................................................................................................33

V

55.2.4 Video Matrix

..............................................................................................................................................................34

55.2.5 Predefined Position ...................................................................................................................................................36

666666Chapter 6 Accessories .............................................................................................................37

26.1 Pluggable stem microphone ...........................................................................................................................37

26.2 Earphones.......................................................................................................................................................38

26.3 Accessories.....................................................................................................................................................38

777777Chapter 7 Working environment and maintenance ..................................................................39

27.1 Public areas ....................................................................................................................................................39

37.2 Technical rooms..............................................................................................................................................39

37.3 Ventilation .......................................................................................................................................................39

37.4 Cleaning..........................................................................................................................................................39

37.5 Storage............................................................................................................................................................39

888888Chapter 8 Technical specifications ...........................................................................................40

38.1 System specifications .....................................................................................................................................40

38.2 Conference system main unit .........................................................................................................................41

58.2.1. Main unit...................................................................................................................................................................41

58.2.2. Extension unit...........................................................................................................................................................42

38.3 Conference unit...............................................................................................................................................43

68.3.1 HCS-3938 series conference unit..............................................................................................................................43

68.3.2 Pluggable stem microphone......................................................................................................................................44

38.4 Earphone ........................................................................................................................................................45

38.5System connection...........................................................................................................................................45

999999Appendix ..................................................................................................................................46

3Dedicated 6 PIN Extension Cable ........................................................................................................................46

VI

Installation & User Guide

About this manual

This manual is a comprehensive guide to the

installation and operation of

TAIDEN HCS-3900

Economical Digital Conference System. It includes the

detailed description of the functions and interfaces of

the HCS-3900 system components, system connection

and installation, system set-up and operation.

The manual is divided into the following chapters:
Chapter 1: Introduction

An introduction to the system composition, technology,

functions and features of HCS-3900 Economical Digital

Conference System.

Chapter 2: Conference main unit

Descriptions in detail of the functions and indications,

installation and connection, configuration and operation

of conference main unit (CMU) and extension unit of

HCS-3900 Economical Digital Conference System.

Chapter 3: Conference unit

Descriptions in detail of the functions and indications,

installation and connection, configuration and operation

of conference units of HCS-3900 Economical Digital

Conference System.

Chapter 4: System connection and basic

configuration

Descriptions in detail of the connection between

system devices.

Chapter 5: Web control

Descriptions in detail of the function and operation of

Web control of HCS-3900 Economical Digital

Conference System.

Chapter 6: Accessories

An introduction to the accessories of HCS-3900

Economical Digital Conference System, e.g. stem

microphone and earphones.

Chapter 7: Environment and maintenance

An introduction to the work environment and

maintenance of HCS-3900 Economical Digital

Conference System.

Chapter 8: Specification

Main technical parameters of HCS-3900 Economical

Digital Conference System.

VII

Installation & User Guide

This manual is applicable to:

 Conference Main Units
HCS-3900MA

Economical Digital Conference System Main Unit

(discussion, recording, 256x64 OLED, 6P sockets)

HCS-3900MB

Economical Digital Conference System Main Unit

(discussion, 256x64 OLED, 6P sockets)

HCS-3900ME

Economical Digital Conference System Extension Unit

 Discussion units
HCS-3938C

Economical Digital Conference System Chairman Unit

HCS-3938D

Economical Digital Conference System Delegate Unit

HCS-3938CF

Economical Digital Conference System Chairman Unit

(fixed gooseneck)

HCS-3938DF

Economical Digital Conference System Delegate Unit

(fixed gooseneck)

 Earphone
EP-820AS Single Earphone

EP-829 Single Earphone
HCS-5100PA Headphone
EP-960BH Headphone

1

Chapter 1: Introduction

1.1 Summary

Based on cutting-edge digital control technologies,

HCS-3900 Series Economical Digital Conference

System is flexible and reliable for any conference of

informal small or middle meeting. The system features

include: microphone management, automatic video

tracking, conference audio recording, etc.

HCS-3900 Series Economical Digital Conference

System is also provided with function that to access

and control main unit through Web browser, thus the

operator can easily manage and control the conference

proceedings.

Other peripheral devices like computers, touch panels,

projectors and loudspeakers can also be integrated

with HCS-3900 Series Economical Digital Conference

System.

This system consists of one or more of the following

items:

 Conference Main Units
HCS-3900MA

Economical Digital Conference System Main Unit

(discussion, recording, 256x64 OLED, 6P sockets)

HCS-3900MB

Economical Digital Conference System Main Unit

(discussion, 256x64 OLED, 6P sockets)

HCS-3900ME

Economical Digital Conference System Extension Unit

 Discussion units
HCS-3938C

Economical Digital Conference System Chairman Unit

HCS-3938D

Economical Digital Conference System Delegate Unit

HCS-3938CF

Economical Digital Conference System Chairman Unit

(fixed gooseneck)

HCS-3938DF

Economical Digital Conference System Delegate Unit

(fixed gooseneck)

 Earphone
EP-820AS Single Earphone

EP-829 Single Earphone
HCS-5100PA Headphone
EP-960BH Headphone

2

1.2 System equipment

1. Conference Main Unit (CMU)

The Conference Main Unit forms the core of the entire

conference system. It provides power supply to all

contribution units and serves as key component to link

system hardware to Web control. In stand-alone mode,

the CMU only carries out basic management facilities;

while more comprehensive management facilities can

be implemented through the Web control.

By using network techniques, conference systems are

linked tightly to the rapidly developing internet

technology, communication technology and computer

science. Users enjoy the convenience of the

contemporary leading techniques, e.g. by using the

compatible wireless LAN techniques (802.11) - such as

PDAs - which can be used to control a conference

system wirelessly. The import of network topology also

makes the conference system merge with intelligent

building networks.

The dedicated 6-pin cable is used to transmit high

quality digital audio, control and other information data,

avoiding cables cluttering up the conference venues

and adaptable to any system cabling requirements.

The main unit has a dapper configuration can put on

the council board direct and agile for use and move.

The professional 6P-DIN standard plug and clasp

improve system connection reliability, while facilitate

system installation and disassembly; the “daisy chain”

design of contribution units enables the units to be

added into the system at any desired point, and

simplifies equipment extension and maintenance

significantly.

2. Contribution units

Contribution units are units used by participants to

contribute to a conference. It is built-in loudspeaker

and earphone jack. There are tabletop designs

convenient for using.

Low power consumption design is adopted in

HCS-3900 series conference units, convenient for

wiring and installation.

All conference units of HCS-3900 series are supplied

by the main unit’s 6P-DIN interface. Since the power

capacity of the 6P-DIN interface is limited, it must be

ensured during installation that the added up values of

a) the total power consumption of all conference units

connected in each path and b) the power loss in

extension cables do in no case exceed the maximum

possible value delivered by each 6P-DIN interface.

Otherwise the system will not work properly or

automatic protection will be triggered (see section 4.1

for details).

3. Accessories

Relevant accessories connected or used in HCS-3900

series include: Connections cables, Grounding cable

sockets and Earphones/Headphones, etc.

3

1.3 Web control

HCS-3900 conference system can be controlled by

Web page that is comprehensive, reliable and

user-friendly. The user can access the IP address of

main unit from web browser to manage centrally all

aspects of the conference. The operation turns out to

be easy and efficient.

By Web page control, functions of HCS-3900

conference system include: CMU Setting, Assign Unit

ID to Delegate, Speaking and Request List, Video

Matrix and Predefine Position, etc..

4

1.4 Functions and features

1. Set up numbers of active microphones and
operation modes

 Active microphone(s) limit (1/2/3/4) and speech

time limit.

 Five operation modes can be set via the main unit:

 “OPEN” mode, after the number of active

microphone(s) come to the limit, microphone key

with request-to-speak registration (AUTO);

 “OVERRIDE” mode, if the limit is achieved,

microphone key controls with override of the

active microphones (FIFO);

 “VOICE” mode，automatic voice-controlled mode,

sensitivity level can be set;

 “APPLY” mode, delegate applies to speak by

pressing microphone On/Off key, delegate can

speak only when chairman approved his

application;

 “PTT” mode, when the delegate presses and

holds the microphone ON/OFF button, the

microphone will be activated; when the ON/OFF

button is released, the microphone will be

deactivated.

2. Multi-chairman unit in one system and delegate
units set as VIP

■ In one system at most 100 chairman units can be

connected, but only 1 chairman unit has control

facility.

■ Delegate units can also be set as VIP, as many as

32 VIP units are available in one system. VIP unit

can be activated as long as the total of active

microphones is not beyond 6 (including

chairman/delegate/VIP unit, except voice mode).

3. Web control

■ Active microphone(s) limit (1/2/3/4) and

microphones mode selection.

■ Microphone ID list, speaking and request list can

be displayed on Web page and through which the

operator can turn on/off the microphones.

■ Speech time limit.

■ Predefined position setting, video matrix setting

and video switch.

4. Conference recording and playback

■ USB interface and SD slot for conference

recording and playback.

■ The recording will switch to the other device when

SD card or USB drive is full without interruption.

5. Automatic video tracking

■ Automatic video tracking can be carried out if video

switch unit and camera are installed, and the video

image can be displayed on the screen

synchronously.

6. Built-in loudspeaker

■ The main unit has a dapper design can be put on

the council board and its built-in monitor

loudspeaker can be directly employed in small and

medium size meeting rooms without amplification

system.

7. Seamlessly integrated with central control
system

■ The seamless integration of HCS-3900

Economical Digital Conference System and central

control system provides comprehensive

conference system solutions. Besides the basic

conference management (discussion, video

tracking, etc.), it also manages peripheral

multimedia equipment, surrounding lights,

projector display and sound equipment.

8. System self-detecting

■ Built-in self-detecting function in each contribution

unit for automatic detection of LED indicators.

9. Excellent immunity to RF interference from
mobile phones

5

Chapter 2: Conference main unit

The Conference Main Unit (CMU) forms the core of the

entire conference system, and provides power supply

to all contribution units, meanwhile, serving as the key

component to link up hardware with Web page control.

In stand-alone mode, the CMU only carries out basic

management facilities; while more comprehensive

management facilities can be implemented through the

Web control.

The devices that can be controlled by the CMU include:

discussion units and video switcher, etc. By conference

extension units, the Economical Digital Conference

System can connect up to 255 conference units.

Product types:
HCS-3900MA

Economical Digital Conference System Main Unit

(discussion, recording, 256x64 OLED, 6P sockets)

HCS-3900MB

Economical Digital Conference System Main Unit

(discussion, 256x64 OLED, 6P sockets)

HCS-3900ME

Economical Digital Conference System Extension Unit

6

2.1 Economical digital conference system main unit

2.1.1 Functions and instructions

Figure 2.1 Conference main unit

(Front panel for HCS-3900MA)

(Front panel for HCS-3900MB)

(Backside)

7

Figure 2.1

1. Power switch

2. REC indicator light

 REC light turn off when stopping recording;

 The recording will switch to the other device when

SD card or USB drive is full without interruption,

and the state of REC light flashing will be changed

according to the storage room of the recorder

(refer to table 2.1).

3. “MENU” button

a. The OLED displays the

UUUinitialUUU user interface: press

this button to enter the LCD

UUUset-upUUU menu;

b. The OLED displays the

UUUset-upUUU user interface: press

this button to select the highlighted item or enter

the submenu.

4. “Ø” (Down) button

 The LCD displays the

UUUinitialUUU user interface: press

this button to select the number of maximum

active microphones;

 The OLED displays the

UUUset-upUUU user interface:

press this button to move down the cursor.

5. Menu display

 256×64 OLED displays main unit status and

configuration menu.

6. Line in volume control

7. Master volume control

8. Earphone volume control

9. SD card slot

 Supports up to 32 G SD card for MP3 recording.

10. Loudspeaker

11. USB interface

 Be connected to USB drive with the capacity up to

64 G for MP3 recording;

 For upgrade of recording application.

12. Monitoring earphone interface (Ø 3.5 mm).

13. “EXIT” button

 The OLED displays the

UUUinitialUUU user interface: press

this button to switch Mic. mode;

 The OLED displays the

UUUset-upUUU user interface:

press this button to exit or return to the upper level

menu.

14. “×” (Up) button

 The OLED displays the

UUUinitialUUU user interface: press

this button to select the number of maximum

active microphones;

 The OLED displays the

UUUset-upUUU user interface:

press this button to move up the cursor.

15. Power indicator light

16. LINE IN 1 (3 cord XLR balanced input)

17. LINE IN 2 (RCAx2 unbalanced input)

18. LINE OUT 2 (RCAx2 unbalanced output)

19. LINE OUT 1 (3 cord XLR balanced output)

20. RS-232 port

21. Power supply

22. Grounding post

23. Contribution units output interface (two routes,

6P-DIN sockets)

24. USB_Host interface, for upgrade

25. Video switch interface

 When cooperating with video switch and dome

camera, auto video tracking can be realized.

26. Ethernet

 For communication between the conference main

unit and the PC under TCP/IP protocol to realize

remote controlling; furthermore, it enables remote

controlling by wireless touch panel through central

control system.

Table 2.1 List of REC indicator light state

Current media A (USB drive or SD card)

Recording media and flashing state

<10M 10~30M 30~50M >50M

<10M Stop recording flash fast flash slow on

10~30M B in use / flash fast flash fast flash slow on

30~50M B in use / flash slow flash fast flash slow on

>50M B in use / on flash slow on on

Recording media B

(SD card or USB drive)

No device Stop recording flash fast flash slow on

8

2.1.2 Installation and connection

HCS-3900 series conference main unit is stylish and

cabinet design that can be tabletop mounted.

HCS-3900 series CMU has 2 outlet (6P-DIN) trunk-line

cable connectors for contribution units. HCS-3900

series contribution units are equipped with a 6P-DIN

cable with a standard male connector.

When connecting the main unit to the contribution units,

just connect the 6P-DIN male connector of the first unit

to the output of the main unit.

For a longer distance between the contribution unit and

the CMU/EMU, a CBL6PS extension cable is used.

One end of this cable is equipped with a 6P-DIN male

connector; the opposite end is equipped with a 6P-DIN

female connector. Just connect the female connector of

the cable to the conference unit, and connect the male

connector to the output of the main unit.

Figure 2.2 CMU connected to conference units

9

2.1.3 Configuration and operation

After installation and connection and prior to the meeting,

the CMU should be configured through the dialog menu

and the buttons. The term “interface” used hereinafter

means the information displayed on the OLED as the

“user” interface.

The menu structure is shown in the following figure:

Figure 2.3 OLED menu structure of the conference main unit